09/05/2024 Minutes 1 6I 1 A 2
MINUTES OF MEETING & BUDGET PUBLIC HEARING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting & Budget Public Hearing of the Heritage Bay Community
Development District was held Thursday, September 5, 2024 at 9:00 a.m. at Heritage Bay
Clubhouse, located at 10154 Heritage Bay Boulevard,Naples,Florida 34120.
Present and constituting a quorum were:
Edwin Hubbard Chairperson
F. Jack Arcurie Vice Chairperson
Steven Bachenberg Assistant Secretary
Allen Soucie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Bailey Hill SOLitude Lake Management
Kevin Schaal Heritage Bay Golf& Country Club
Mark Vega Regional Director, Inframark
One Resident
Following is a summary of the discussions and actions taken.
FIRST ORDER OF BUSINESS Call to Order/Roll Call
Mr. Faircloth called the meeting to order, and called the roll.A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
Mr. Hubbard requested the following amendment:
• Item 8B to be moved to Item 6C.
There being no further amendments,
1 On MOTION by Mr. Arcurie, seconded by Mr. Soucie, with all in
favor, the Agenda for the Meeting was approved, as amended. (4-0)
September 5, 2024 Meeting& Budget Public Hearing Heritage Bay CD u 6I I
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
There being no public comments on agenda items, the next order of business followed.
FOURTH ORDER OF BUSINESS Public Hearings to Adopt Fiscal Year 2025
Budget
A. Fiscal Year 2025 Budget Discussion
The hearings were opened.
• Mr. Hubbard provided comments on the budget.
The hearings were closed.
B. Consideration of Resolution 2024-04,Adopting Fiscal Year 2025 Budget
• Mr. Faircloth commented on the correction to the Notice to Owners sent at the
expense of Inframark, and the budget update to match the assessment amount that
was set at the tentative budget hearing.
There being no further discussion,
On MOTION by Mr.Arcurie, seconded by Mr. Bachenberg,with all
in favor,Resolution 2024-04, Relating to the Annual Appropriations
of the District and Adopting the Budget for the Fiscal Year
Beginning October 1, 2024, and Ending September 30, 2025, and
Referencing the Maintenance and Benefit Special Assessments to be
Levied by the District for Said Fiscal Year; and Providing for an
Effective Date, was adopted. (4-0)
C. Consideration of Resolution 2024-05, Levying Assessments for Fiscal Year
2025
There being no comments or questions,
On MOTION by Mr. Hubbard, seconded by Mr.Arcurie, with all in
favor, Resolution 2024-05, Levying and Imposing Non-Ad Valorem
Maintenance Special Assessments for the District and Certifying an
Assessment Roll for Fiscal Year 2024/2025; Providing a
Severability Clause; Providing for Conflict and Providing an
Effective Date, was adopted. (4-0)
FIFTH ORDER OF BUSINESS Engineer's Report
A. September Water Quality Monitoring Review—September 3 & 4
Mr. Soucie provided an update on work by CPH and his interactions with them regarding
the September Water Quality Monitoring Review.
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September 5, 2024 Meeting & Budget Public Hearing Heritage Bay CDD
B. Engineer's Observations
i. High Water Levels& Functioning of Control Structures L3000CO2 &
L3000CO3
• Mr.Hubbard and Mr.Faircloth commented on observations from the last significant
storm, and efforts made to interact with SFWMD regarding the Cocohatchee Canal
levels and proper functioning of the District's outfall structures.
ii. Bonita Bay Retention Pond & Overflow Into Heritage Bay Area
• Mr. Hubbard discussed concerns regarding the neighboring stormwater system of
Bonita Bay, and noted the Club was not presently concerned with the system and
its ability to function properly.
iii. Smokehouse Bay Street Flooding and Performance of Lakes 28 & 29
• Mr.Hubbard commented on Lakes 28&29,and noted Smokehouse Bay Drive may
sometimes flood when the water levels rise, as it did in some sections during the
latest storm.
C. SFWMD Monitoring of Cocohatchee Canal Water Flow & Canal Depth
• This item was previously covered during the meeting where it was noted that the
District's stormwater system was functioning as designed and SFWMD was
actively monitoring the canal systems.
SIXTH ORDER OF BUSINESS SOLitude Lake Management
A. Monthly Inspections & Service Reports
Ms. Hill reviewed the monthly inspection and service reports with the Board.
B. Proposal for Removal of all Willows, Plants & Grasses in the Littoral Shelf at
NW Corner of Lake 4
On MOTION by Mr. Hubbard, seconded by Mr.Arcurie, with all in
favor removal of willows, plants and grasses in the littoral shelf by
SOLitude Lake Management was approved. (4-0)
• Ms. Hill noted the work would occur when feasible, but most likely in the
November or December timeframe once water levels recede.
C. Club Plans for Control of Fluff Elevation on a Regular Basis
• Mr. Schaal discussed the Club's plans to control the course fluff going forward.
• The Board thanked Mr. Schaal for his attendance and partnership with the District.
The record shall reflect Mr. Schaal exited the meeting.
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September 5, 2024 Meeting & Budget Public Hearing Heritage Bay CDD
SEVENTH ORDER OF BUSINESS Legal Update
A. Update on Potential to Challenge FEMA Ruling Precluding Return of Funds
from Hurricane Irma
• The Board discussed the response of Mr. Urbancic, and requested Mr. Faircloth
obtain a proposal from DLC for consideration at the November meeting.
• Mr. Faircloth updated the Board on the need to obtain an anti-trafficking affidavit
for future contracts as required by the State.
EIGHTH ORDER OF BUSINESS Old Business
A. Joint CDD & Club Projects for Summer 2024
i. Lake 1 —North Bank
• Mr. Hubbard updated the Board on progress of work on the north bank of Lake 1.
Mr. Hubbard noted this item could be removed from future agendas going forward.
ii. Rebuild of CS-102 Retention Area
• Mr. Hubbard noted this work was being delayed, as Creekbridge was behind
schedule.Mr. Hubbard noted this item could be removed going forward from future
agendas.
B. Adherence to HB 7013 — Special Districts' Performance Measures &
Standards
• Mr. Faircloth discussed the document, and noted that the evaluation would be
posted on the District's website in December 2025, and would be required annually
going forward.
NINTH ORDER OF BUSINESS New Business
There being no new business, the next order of business followed.
TENTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the August 1,2024 Meeting
Mr. Faircloth requested any additions, corrections or deletions to the Minutes of the August
1, 2024 Meeting.
There being none,
On MOTION by Mr.Arcurie, seconded by Mr. Bachenberg,with all
in favor,the Minutes of the August 1,2024 Meeting were approved,
as presented. (4-0)
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September 5, 2024 Meeting & Budget Public Hearing Heritage Bay CDD
B. Acceptance of Financial Reports as of July 31,2024
There being no comments or questions,
On MOTION by Mr. Hubbard, seconded by Mr.Arcurie, with all in
favor, the Financial Reports as of July 31, 2024, were accepted. (4-
0)
i. Project Management Tracking Summary
Mr. Faircloth reviewed the tracking summary of projects with the Board.
C. Field Manager & Supervisors' Quarterly Report — November Next Planned
Review
• Mr. Faircloth noted the next inspection was scheduled for November 14, 2024, and
that all parties confirmed their attendance.
D. Lake Management Assessment—Projects Tracking Sheet
i. Potential Projects for Consideration—Summer 2025
Mr. Hubbard commented on the project tracking sheet and potential projects to be
considered in 2025.
E. Review and Discussion of Action Items on District Manager's August 1, 2024
"Open Items" Report
Mr. Faircloth reviewed the Action Items List with the Board and provided updates.
F. Discussion of August 12,2024 Public Records Request
• Mr. Faircloth noted the public records request had been fulfilled, and he answered
questions of supervisors regarding the request.
ELEVENTH ORDER OF BUSINESS Supervisor Comments
There being no comments, the next order of business followed.
TWELFTH ORDER OF BUSINESS Chairperson Comments
There being no comments, the next order of business followed.
THIRTEENTH ORDER OF BUSINESS Audience Comments
• A resident thanked the Board for their service to the community and for their
oversite of the District's assets and resources.
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September 5, 2024 Meeting&Budget Public Hearing Heritage Bay CDD
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Hubbard, seconded by Mr. Bachenberg, with
all in favor, the meeting was adjourned at 10:31 a.m. (4-0)
Edwin Hubbard
Chairperson
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