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05/14/2024 Minutes Cedar Hammock Community Development District Inframark, Community Management Services 210 North University Drive, Coral Springs, Florida 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: October 24, 2024 TO: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com FROM: Janice Swade Lead District Administrative Assistant RE: Cedar Hammock CDD Minutes of May 14,2024 Meeting & Budget Public Hearing as Approved at the October 17, 2024 Meeting Enclosed for your records is a copy of the above-referenced minutes and corresponding attachments from the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com Justin Faircloth,justin.faircloth@inframark.com MINUTES OF MEETING & BUDGET PUBLIC HEARING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting and Budget Public Hearing of the Board of Supervisors of the Cedar Hammock Community Development District was held Tuesday, May 14, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard,Naples, Florida 34112. Present and constituting a quorum were: Quentin Greeley Chairperson Don Eliasek Assistant Secretary John Martino Assistant Secretary Domiano Passalacqua Assistant Secretary Also present were: Justin Faircloth District Manager Sam Marshall District Engineer Todd Legan Cedar Hammock Golf& Country Club Steve Shaw Cedar Hammock Golf& Country Club Various Residents Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order and called the roll.A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda There being no additions, corrections or deletions, On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, the agenda for the meeting was approved, as presented. (4-0) May 14,2024 Meeting& Budget Public Hearing Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items • A resident inquired about Community Development Districts, their assets, agreements, establishment, and initial bonds. FOURTH ORDER OF BUSINESS Public Hearing to Consider Adoption of the Fiscal Year 2025 Budget A. Open the Public Hearing for Public Comments On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, the Public Hearings to consider adoption of the Fiscal Year 2025 Budget were opened. (4-0) • Mr. Greeley asked about the fund balance of the District and Mr.Faircloth provided an explanation. • Mr. Faircloth discussed the assessments for Fiscal Year 2025 and answered a question from a resident. B. Closing the Public Hearing for Public Comments On MOTION by Mr. Greeley, seconded by Mr. Passalacqua, with all in favor, the Public Hearings to consider adoption of the Fiscal Year 2025 Budget were closed (4-0) C. Consideration of Resolution 2024-04,Adoption of the Fiscal Year 2025 Budget There being no further comments or questions, On MOTION by Mr. Greeley, seconded by Mr. Passalacqua, with all in favor, Resolution 2024-04, Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1, 2024 and Ending September 30, 2025, and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for Said Fiscal Year, was adopted (4-0) D. Consideration of Resolution 2024-05, Levying of Assessments There being no comments or questions, 2 May 14,2024 Meeting& Budget Public Hearing Cedar Hammock CDD On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, Resolution 2024-05, Levying and Imposing a Non-Ad Valorem Maintenance and Benefit Special Assessment for the District for Fiscal Year 2025, was adopted (4-0) FIFTH ORDER OF BUSINESS Audit Committee Selection of Auditor A. Ranking of Audit Firm Proposals • Mr. Faircloth explained the need for the Audit RFP Process and the ranking evaluation required by the Board. Supervisors discussed the proposals submitted, and provided their rankings. On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, the audit firm of Berger, Toombs, Elam, Gaines & Frank was ranked as#1,with 392 points, and Grau&Associates was ranked at #2, with 229 points. (4-0) B. Authorization to Enter Into a Contract With the Selected Audit Firm On MOTION by Mr. Martino, seconded by Mr. Greeley, with all in favor, staff was authorized to enter into contract negotiations for Auditing Services with Berger, Toombs, Elam, Gaines & Frank. (4- 0) SIXTH ORDER OF BUSINESS Club Updates A. Club Sidewalk Repairs Update Mr. Legan noted that the sidewalk repairs were slated to begin on May 20, 2024. B. Gatehouse Security Update • Mr. Mark Levin, a homeowner and representative on the HOA Board, made a presentation on the need for gate control software updates while attending the meeting remotely. • Mr. Faircloth answered questions regarding District equipment at the gates. Mr. Faircloth noted that the $90,000 capital outlay outlined by Mr. Levin would be a Club expense and not a CDD expense. 3 May 14,2024 Meeting&Budget Public Hearing Cedar Hammock CDD SEVENTH ORDER OF BUSINESS Old Business A. Driving Range Bulkhead Discussion • Mr. Marshall explained the possibility of adjusting the bulkhead location should the Club desire to make changes. Mr. Legan noted this work would be in May/June 2029. Mr. Faircloth discussed possible costs to consider for this project. EIGHTH ORDER OF BUSINESS New Business A. Payroll Processing Memorandum of Understanding • Mr. Faircloth reviewed the Memorandum with the Board. B. Accounts Payable Software Memorandum of Understanding • Mr. Faircloth reviewed the Memorandum with the Board. NINTH ORDER OF BUSINESS Attorney's Report A. Consideration of Counsel for Consideration of Drainage/Stormwater Guidelines • Mr. Faircloth discussed the progress in trying to find a new attorney for the stormwater guidelines project based on the parameters set by the Board. On MOTION by Mr. Martino, seconded by Mr. Passalacqua, with all in favor, staff was authorized to obtain proposals from local attorneys to assist the District with stormwater guidelines, and the Chairperson was authorized to approve the firm to be selected. (4- 0) B. Update on Ethics Training Requirements • Mr. Faircloth discussed the need to complete required ethics training by the end of the year and to file Form 1 as required by July 1, 2024. TENTH ORDER OF BUSINESS Engineer's Report A. Erosion Restoration Update i. Glase Golf Proposal • Mr. Marshall discussed the proposal from Glase Golf and noted they are very busy and would have to find a way to accommodate the District to do the work,and were not promising to do so. Mr. Legan noted he would be able to work with Banks Engineering on this project in directing Glase Golf where to work. The need to include littoral plantings was also discussed. 4 May 14, 2024 Meeting& Budget Public Hearing Cedar Hammock CDD On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, Glase Golf was authorized to complete erosion repairs in an amount not to exceed $40,000, and the Chairperson was authorized to approve additional work as needed for this project. (4-0) B. SFWMD ERP Permit Transfer Update • Mr. Marshall noted it was the Club's responsibility to submit documentation on behalf of Mr. Grady Minor. Mr. Marshall will work with the Club to get this item completed. C. First Quarter 2024 Water Use Permit Compliance Report • Mr. Marshall noted there were no issues with the report. ELEVENTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the April 9,2024 Meeting Mr. Faircloth requested any additions, corrections or deletions to the Minutes. There being none, On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, the Minutes of the April 9, 2024 Meeting were approved, as presented. (4-0) B. Acceptance of the March 2024 Financial Report There being no comments or questions, On MOTION by Mr. Greeley, seconded by Mr. Passalacqua, with all in favor, the March 2024 Financial Report was accepted. (4-0) C. 2024 General Election Information • Mr. Faircloth reviewed the General Election information with the Board. D. Report on Number of Registered Voters (606) This report is presented to the Board on an annual basis for informational purposes only. E. Consideration of Fiscal Year 2025 Meeting Schedule On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, the Fiscal Year 2025 Meeting Schedule was approved, as presented (4-0) 5 May 14,2024 Meeting& Budget Public Hearing Cedar Hammock CDD F. Field Management Report • Mr. Faircloth updated the Board that Mr. Whitlock was no longer with Inframark. • Mr. Faircloth reviewed the report with the Board and answered questions. The Board requested staff contact FDOT regarding the parcel with exotics on it that is causing issues for the District. • The Board concurred to proceed with releasing final payment to McShae Contracting. • Discussion ensued regarding the front sign. • Mr. Faircloth pointed out erosion issues noted in the report. Mr. Marshall and Mr. Legan noted they would ride around together and make note of any additional work needing to be addressed due to erosion concerns. G. Follow-Up Items i. Roadway Striping Update • Mr. Faircloth discussed follow up items. • Mr. Legan noted that RTS was scheduled to be on site for investigation later in the week. TWELFTH ORDER OF BUSINESS Supervisors'Requests There being no requests from Supervisors, the next order of business followed. THIRTEENTH ORDER OF BUSINESS Audience Comments Residents commented on the following items: • Sidewalk repairs. • Gatehouse tile colors. • The Club's plans to possibly extend the driving range and the potential impact to golfers putting on the#17 green. • Mr. Legan noted the Club would notify the HOAs of work being completed on the sidewalks. 6 May 14,2024 Meeting&Budget Public Hearing Cedar Hammock CDD FOURTEENTH ORDER OF BUSINESS There being no further business, Adjournment On MOTION by Mr. Eliasek, seconded by Mr. Martino, with all in favor, the meeting was adjourned at 3:55 p.m. (4-0) Quentin Greeley Chairperson 7