Backup Documents 10/22/2024 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6,19
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Julie Chardon Community and Human JC 10/14/2024
Services
2. County Attorney Office County Attorney Office
(bl�3
3. BCC Office Board of County
Commissioners Cf{ f no( 16(14(Z,/
4. Minutes and Records Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Julie Chardon,Grants Coordinator 252-5770
Contact/ Department
Agenda Date Item was 10/22/2024 Agenda Item Number 16.D.9
Approved by the BCC rvtt n ir►¢..f
Type of Document -A LMEN'P BETWEEN COLLIER Number of Original 1 Original and 2 Copies
Attached COUNTY AND THE SHELTER FOR ABUSED Documents Attached
WOMEN&CHILDREN,INC.
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JC
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on above date and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County 6-351, an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the G551,4 an option for
Chairman's signature. this line.
' 6D9r
FAIN# B-19-UC-12-0016
B-20-UC-12-0016
B-21-UC-12-0016
B-22-UC-12-0016
Federal Award Date 10/2022
Federal Award Agency HUD
CFDA Name Community Development
Block Grant
CFDA/CSFA# 14.218
Total Amount of Federal $765,557.00
Funds Awarded
Subrecipient Name The Shelter for Abused
Women& Children,Inc.
UEI# FKA 1 VKEREQF4
FE1N 59-2752895
R&D NA
Indirect Cost Rate NA
Period of Performance October 1, 2022—April 30,
2021 February 21, 2025
Fiscal Year End 6/30
Monitor End: 6/2029
SECOND AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY,FLORIDA
AND
The Shelter for Abused Women & Children,Inc.
CDBG Grant Program—Construction/Rehabilitation
THIS AMENDMENT is made and entered into this 22 day of Octol,v 2024, by and between Collier
County, a political subdivision of the State of Florida, ("COUNTY") having its principal address at 3339
Tamiami Trail East, Naples FL 34112, and The Shelter for Abused Women & Children, Inc.
("SUBRECIPIENT"), a private non-profit organization having its principal office at P.O. Box 10102,
Naples,FL. 34101.
RECITALS
WHEREAS, the COUNTY has entered into an Agreement with the United States Department of
Housing and Urban Development(HUD)for a grant for the execution and implementation of a Community
Development Block Grant(CDBG) Program in certain areas of Collier County, pursuant to Title I of the
Housing and Community Development Act of 1974(as amended); and
WHEREAS, the Board of County Commissioners of Collier County ("Board") approved the
Collier County Consolidated Plan—One-year Action Plan for Federal Fiscal Year 2022-2023 for the CDBG
Program with Resolution 2022- 110 on June 28,2022—Agenda Item 16.D.4;and
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT#2
CD22-02
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WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan
concerning the preparation of various Annual Action Plans,the COUNTY advertised the 2022-2023 Annual
Action Plan,on May 25,2022,with a 30-day Citizen Comment period from May 25,2022 to June 25,2022;
and
WHEREAS, the SUBRECIPIENT submitted a proposal for participation in the Collier County
CDBG program; and
WHEREAS, on June 28, 2022, Agenda Item 16.D.4 the Parties entered into Subrecipient
Agreement CD22-02 to establish $587,286.00 in CDBG funding for the design and installation of a new
roof; and
WHEREAS, on September 26, 2023, Agenda Item 16.D.1, the Board approved the First
Amendment between Collier County and the Shelter for Abused Women& Children, Inc. to increase the
amount of the agreement from$587,206.00 to$765,557.00,for a net change of$178,351.00,for additional
roof replacement funding; and
WHEREAS, the parties wish to amend the Agreement to incorporate additional time to
the period of performance, modify the Scope of Work and incorporate an additional project
component as required by HUD.
NOW,THEREFORE,in consideration of foregoing Recitals and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the parties
agree to amend the Agreement as follows.
Words Struck Through are deleted; Words Underlined are added.
* * X
PART I
SCOPE OF WORK
SUBRECIPIENT shall, in a satisfactory and proper manner and consistent with any standards required as
a condition of providing CDBG assistance as provided herein and, as determined by Collier County
Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as
follows:
Project Name: Design and Installation of New Roof-Phase I and/or Phase II.
Description of project and outcome: CHS, as an administrator of the CDBG program, will make
available CDBG FY 2019-2020, 2020-2021, 2021-2022 and FY 2022-2023 funds up to the gross
amount of$765,557.00 to The Shelter for Abused Women& Children, Inc. to fund the design and
replacement of the facility roof and fund the rehabilitation of the facility due to disaster-related
damages. The project may be completed in phases as funding is available and funds may be used
in all or part for each phase.
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT#2
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Project Component One: Design and installation of a new roof, Phase I and/or Phase II including
but not limited to permits, fees, materials, installation, design, and construction related costs or
fees.
Project Component Two: Disaster-related rehabilitation services. Costs associated with but not
limited to mitigation measures, construction,permitting, and any additional costs or fees
associated with the rehabilitation of the facility due to disaster-related occurrences.
The property will be deed restricted for five(5)years commencing on the date of initially meeting
one of the National Objectives, in accordance with 24 CFR 570.505, if applicable.
X X X
[Space Intentionally Left Blank]
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT#2
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1.2 PROJECT DETAILS
A. Project Description/Project Budget
Description Federal Amount
Project Component 1: Design and installation of a new roof, Phase I and/or Phase II $765,557.00
to include but not limited to permits, fees, materials, installation, design, and $682,148.69
construction related costs or fees
Project Component 2: Disaster-related emergency repair and rehabilitation services. $83,408.31
Costs associated with but not limited to mitigation measures, construction,
permitting, and any additional costs or fees associated with the rehabilitation of the
facility due to disaster-related occurrences.
Total Federal Funds: $765,557.00
D. Payment Deliverables
Payment Deliverable Payment Supporting Documentation Submission Schedule
Project Component 1: Design and Submission of supporting documents Submission of
installation of a new roof, Phase I must be provided as backup, as evidenced monthly payment
and/or Phase II to include but not by cancelled check, AIA or similar requests within 30
limited to permits,fees,materials, document, invoice, bank statements, copy days of the prior
installation, design and of permits, and any other additional month.
construction related costs or fees. documentation as requested.
The COUNTY will pay up to 90% of the
total grant award or project costs,
whichever is lower. The remaining 10%
of the award or project costs will be
released upon final monitoring clearance
and meeting a National Objective. For
clarity,the COUNTY will not withhold
10% on each payment request.
Project Component 2: Disaster- Submission of supporting documents Submission of
related emergency repair and must be provided as backup, as evidenced payment requests
rehabilitation services. Costs by canceled check, invoice,bank within 30 days of the
associated with but not limited to statements,and any other additional prior month.
mitigation measures, documentation as requested.
construction, permitting, and any
additional costs or fees associated Procurement is not required under 2
with the rehabilitation of the C.F.R 200.320 as repairs related to a
facility due to disaster-related Declared Disaster fall under specific
occurrences. circumstances of a Public Emergency.
The requirement will not permit a delay
resulting from publicizing a competitive
solicitation.
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Final 10 percent of award amount will be paid upon completion of final monitoring clearance and
documentation of meeting the National Objective. SUBRECIPIENT'S failure to achieve the National
Objective will require repayment of the CDBG investment under this Agreement.
1.3 PERIOD OF PERFORMANCE
SUBRECIPIENT services shall begin on October 1, 2022 and shall end on April 30, 2021
February 21, 2025.
The County Manager or designee may extend the term of this Agreement for a period of up to
180 days after the end of the Agreement. Extensions must be authorized, in writing, by formal
letter to the SUBRECIPIENT.
1.7 NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid),
commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice
delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and
other written communications under this Agreement shall be addressed to the individuals in the
capacities indicated below,unless otherwise modified by subsequent written notice.
COLLIER COUNTY ATTENTION Zuleyka Garay Julie Chardon, Grant Coordinator
Collier County Government
Community and Human Services Division
3339 Tamiami Trail East, Suite 213
Naples,Florida 34112
Email:
Julie.Chardon@colliercountyfl.gov
Telephone: (239)252-2-5405770
SUBRECIPIENT ATTENTION: Linda Oberhaus, Chief Executive Officer
The Shelter for Abused Women& Children,Inc.
P. O. Box 10102
Naples, Florida 34101
Email: loberhaus@naplesshelter.org
Telephone: (239) 775-3862
* * *
[Signature Page to Follow]
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT#2
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IN WITNESS WHEREOF,the SUBRECIPIENT and COUNTY,have each respectively,by an
authorized person or agent,hereunder set their hands and seals on the date first written above.
A IT EST: AS TO COUNTY:
CRYSTAL K. K NZEL, CLERK BOARD OF COUNTY COMMISSIONERS OF
COLLIER C TY,FLORIDA
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C L,CHAIRPER N
signature only
Dated lb/ 2zy
4 ,2 O.1 Date: 1
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THE ES: AS TO SUBRECIPIENT:
q,� THE SHEL 1'hR FOR ABUSED WOMEN&
ss 1 Signatur W e 4CHILDREN,INC.
. -e-- Z—.E -4.--/'
Wi�� #1 Printed WI e B
/ �.' � Y:
�� LINDA OBERHAUS, CHIEF EXECUTIVE
/ �� OFFICER
itness#2 Signatur
Lames Date: Iv/3/202`�
Witness#2 Printed Name
[Please provide evidence of signing authority]
Approved as t and legality:
Carl ne Sansevermo
As ant County Attorney
Date:
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT
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EXHIBIT B
COLLIER COUNTY COMMUNITY&HUMAN SERVICES
SECTION I: REQUEST FOR PAYMENT
SUBRECIPIENT Name: The Shelter for Abused Women& Children,Inc.
SUBRECIPIENT Address: P 0 Box 10102,Naples,FL. 34101
Project Name: Design and installation of a new roof-Phase I and/or Phase II
Project No: CD22-02 Payment Request#
Total Payment Minus Retainage
Period of Availability: October 1,2022 through April 30, 2024 February 21, 2025
Period for which the Agency has incurred the indebtedness through
SECTION II: STATUS OF FUNDS
Subrecipient CHS Approved
1. Grant Amount Awarded $ $
2. Total Amount of Previous Requests $ $
3. Amount of Today's Request(Net of Retainage, if $ $
applicable)
4. Current Grant Balance (Initial Grant Amount Award $ $
request) (includes Retainage)
I certify that this request for payment has been made in accordance with the terms and conditions of the
Agreement between the COUNTY and us as the SUBRECIPIENT.To the best of my knowledge and belief,
all grant requirements have been followed.
Signature Date
Title
Authorizing Grant Coordinator Authorizing Grant Accountant
Supervisor(Approval required $14,999 and Division Director(Approval Required
below) $15,000 and above)
THE SHELTER FOR ABUSED WOMEN&CHILDREN,INC. AMENDMENT#2
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