Agenda 10/22/2024 Item #16D 1 (Award RFP "Professional Services for Administration of U.S. Dept. of HUD Entitlement Grants" to Florida Housing Coalition, Inc.)10/22/2024
Item # 16.D.1
ID# 2024-1187
Executive Summary
*** This item continued from the October 8, 2024, BCC Meeting. *** Recommendation to award Request for Proposal
(RFP) No. 23-8189, “Professional Services for Administration of U.S. Department of Housing and Urban Development
(HUD) Entitlement Grants,” to Florida Housing Coalition, Inc., as the primary vendor, and to Northeast & Bucks Co.,
d/b/a Mullin & Lonergan Associates Inc., as the secondary vendor, and authorize the Chairman to sign the attached
Agreements.
OBJECTIVE: To obtain professional services to remain grant compliant and further the County’s strategic plan focus
area on quality of place for its citizens.
CONSIDERATIONS: Collier County is an Entitlement Community and receives an annual allocation of Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grants (ESG)
dollars. As an entitlement jurisdiction, the County is required to meet numerous regulatory requirements and submit
planning documents annually and every five years. The HUD-required activities include the 5-Year Consolidated Plan,
Citizen Participation Plan, Annual Action Plans, Consolidated Annual Performance and Evaluation Reports (CAPER),
Affirmatively Furthering Fair Housing Plan (AFFH), Environmental Reviews, Underwriting Services, Utility
Allowances, Substantial Amendments, Policies and Procedures, and Technical Assistance, as needed.
On November 29, 2023, the Procurement Services Division issued RFP No. 23-8189, “Professional Services for
Administration of HUD Entitlement Grants.” The RFP requested respondents to provide consulting, planning and
preparation services associated with HUD programs. The County received three bids by the January 18, 2024,
submission deadline. All proposers were found to be responsive and responsible with minor irregularities. Staff is
recommending approval of primary and secondary vendor agreements allowing for continued administration of the above
stated grant programs. The cost of these services is paid through Grant Funds.
A selection committee convened on February 28, 2024. The evaluation criteria included a review of the qualifications of
the proposers which included at least five references from clients of a similar size for which the firm provided services
similar in scope and complexity within the last five years. After reviewing the proposals, the committee ranked the
proposals as follows:
Company Name Final Ranking
Florida Housing Coalition, Inc. 1
Northeast & Bucks Co. d/b/a Mullin & Lonergan
Associates
2
Innovative Emergency Management, Inc. 3
Award is recommended to Florida Housing Coalition, Inc., as the Primary Vendor, and Northeast & Bucks Co. d/b/a
Mullin & Lonergan Associates, as the Secondary Vendor. Staff has concluded the proposed rates are fair and competitive
in the current market. Florida Housing Coalition, Inc. has performed work in the County since 2013 and has been in
business in Florida for 42 years. Northeast & Bucks Co. d/b/a Mullin & Lonergan Associates has performed work in the
County and has been in business in Florida for 13 years.
FISCAL IMPACT:
CDBG funding will be available in Housing Grant Fund (1835), Projects 33915 and 33855. HOME funding will be
available in Housing Grant Fund (1835), Project 33864 and Home Grant Fund (1848), Project 33918. ESG funding will
be available in Housing Grant Fund (1835) and Housing Match Fund (1836), Project 33917.
Additional projects will be used to fund this contract in future years as new grant year awards in CDBG, HOME, and
Page 4957 of 7162
10/22/2024
Item # 16.D.1
ID# 2024-1187
ESG are received by the County.
The total cost for the five-year contract is estimated at $745,978.00. There is no new fiscal impact to the Country at this
time.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive
Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. - CJS
RECOMMENDATIONS: Recommendation to award Request for Proposal No. 23-8189, “Professional Services for
Administration of U.S. Department of Housing and Urban Development (HUD) Entitlement Grants,” to Florida Housing
Coalition, Inc., as the primary vendor, and to Northeast & Bucks Co., d/b/a Mullin & Lonergan Associates Inc., as the
secondary vendor, and authorize the Chairman to sign both Agreements.
PREPARED BY: Tracey Smith, Grants Coordinator II, Community & Human Services Division
ATTACHMENTS:
1. 23-8189 VendorSigned Agreement_FloridaHousing
2. 23-8189 VendorSignedAgreement_Northeast&Bucks
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