The URL can be used to link to this page

Agenda 10/08/2024 Item #16E 3 (Efficiently maintain County Ambulances, emergency response vehicles and equipment through an approved vendor)10/8/2024 Item # 16.E.3 ID# 2024-1203 Executive Summary Recommendation to authorize expenditures under a single-source waiver for a period of five years, from FY 2025 through FY 2029, in an amount not to exceed $100,000 per fiscal year, to obtain Original Equipment Manufacturer (“OEM”) and non-OEM parts, supplies, freight, and services from ETR, LLC (“ETR”) necessary to maintain County ambulances and emergency equipment. OBJECTIVE: To efficiently maintain County ambulances, emergency response vehicles, and equipment through an approved vendor and dealership for parts, supplies, freight, and services. CONSIDERATIONS: The Fleet Management Division (“Fleet”) is responsible for servicing and maintaining the County fleet, which includes ambulances and emergency response vehicles. The County currently owns 46 Horton ambulances and Fleet needs access to a reliable local dealer for parts, services, and warrantable items. Factory authorized parts and services are required for warranty compliance and to maintain the equipment in a safe condition. Utilizing a local dealer ensures minimal downtime of vehicles being serviced and maintained. ETR is the exclusive authorized distributor and provider of OEM parts and services in Florida for Horton ambulances and equipment. In accordance with Section Eleven, subparagraph 11, of Collier County Procurement Ordinance No. 2017-08, as amended, staff requests that the Board find that it is in the best interest of the County to purchase OEM and non-OEM parts, freight, services, and related materials from ETR as a single-source vendor for FY 2025 through FY 2029. Purchases for Horton parts were $41,860 in FY 2023. Due to inflation, heavy demand, and expansion of emergency services, FY 2025 purchases are expected to exceed $50,000. The Procurement Services Division posted a public notice of the County’s intent to designate ETR as a single-source waiver to the vendor community through OpenGov for seven days and did not receive any responses. EMS has utilized Horton equipment since 2003, and the equipment has a typical life span of eight years. Two different brands were considered and reviewed in 2023, and both Fleet and EMS decided to continue using the Horton brand due to the durability and reliability of the products. Additionally, continuous use of the Horton brand has allowed the patient area to remain similar. This allows both the medics and maintenance staff to be very familiar with the units, leading to reduced training time for medics and minimal downtime when the vehicle is being serviced. Fleet and EMS will continue to analyze the market for new equipment. FISCAL IMPACT: Funds for repair parts and maintenance services are budgeted in the Fleet Management Administration Fund (5021) operating budget. Expenditures with ETR are projected not to exceed $100,000 per fiscal year. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. —SRT RECOMMENDATIONS: To authorize expenditures under a single source waiver for a period of five years, from FY 2025 through FY 2029, in an amount not to exceed $100,000 per fiscal year, to obtain OEM and non-OEM parts, supplies, freight, and services from ETR necessary to maintain County ambulances and emergency equipment. PREPARED BY: John King, Fleet Director, Fleet Management Division ATTACHMENTS: Page 3309 of 3899 10/8/2024 Item # 16.E.3 ID# 2024-1203 1. ETR LLC - Waiver Request Form Signed 2. ETR Exclusive Florida Dealer 3. Insurance Packet_ETR LLC (1d99501a-1611-42f4-a275-a4302f4c2b54) Page 3310 of 3899 WAIVER REQUEST FORM /ŶƐƚƌƵĐƟŽŶƐ: The Procurement Ordinance, 17-Ϭϴ͕ ĂƐ ĂŵĞŶĚĞĚ͕ ^ĞĐƟŽŶ ůĞǀĞŶ͕ WƌŽĐƵƌĞŵĞŶƚ DĞƚŚŽĚƐ,ĚĞĮŶĞƐ ƐŝŶŐůĞ ĂŶĚƐŽůĞƐŽƵƌĐĞ͘CŽŵƉůĞƚĞƚŚŝƐĨŽƌŵĨŽƌƉƵƌĐŚĂƐĞƐŐƌĞĂƚĞƌƚŚĂŶΨϯ͕ϬϬϬĂŶĚƉƌŽǀŝĚĞƚŚĞƐƵƉƉŽƌƟŶŐĚŽĐƵŵĞŶƚĂƟŽŶƚŽ ƚŚĞ WƌŽĐƵƌĞŵĞŶƚ ^ĞƌǀŝĐĞƐ ŝǀŝƐŝŽŶ͘ tĂŝǀĞƌ ƌĞƋƵĞƐƚƐ ŐƌĞĂƚĞƌ ƚŚĂŶ ΨϱϬ͕ϬϬϬ ǁŝůů ƌĞƋƵŝƌĞ ĂƉƉƌŽǀĂů ďǇ ƚŚĞ ŽĂƌĚ ŽĨ ŽƵŶƚǇŽŵŵŝƐƐŝŽŶĞƌƐ͘CŽŵƉůĞƚĞĂůůƐĞĐƟŽŶƐŽĨƚŚŝƐĨŽƌŵprior ƚŽƐƵďŵŝƫŶŐŝƚƚŽWƌŽĐƵƌĞŵĞŶƚ͘ ĞĮŶŝƟŽŶƐ͗ x ^ŝŶŐůĞƐŽƵƌĐĞ ƌĞĨĞƌƐƚŽĂƉƌŽĐƵƌĞŵĞŶƚĚŝƌĞĐƚĞĚƚŽŽŶĞƐŽƵƌĐĞďĞĐĂƵƐĞŽĨ ƐƚĂŶĚĂƌĚŝǌĂƟŽŶ͕ǁĂƌƌĂŶƚǇ͕ŽƌŽƚŚĞƌ ĨĂĐƚŽƌƐ͕ĞǀĞŶƚŚŽƵŐŚŽƚŚĞƌĐŽŵƉĞƟƟǀĞƐŽƵƌĐĞƐŵĂǇďĞĂǀĂŝůĂďůĞ͘ x ^ŽůĞƐŽƵƌĐĞ ƌĞĨĞƌƐƚŽĂƉƌŽĐƵƌĞŵĞŶƚǁŚĞƌĞƚŚĞƐĞůĞĐƟŽŶŽĨŽŶĞƉĂƌƟĐƵůĂƌƐƵƉƉůŝĞƌƚŽƚŚĞĞǆĐůƵƐŝŽŶŽĨĂůůŽƚŚĞƌƐ ŵĂǇďĞďĂƐĞĚŽŶĂůĂĐŬŽĨĐŽŵƉĞƟƟŽŶ͕ƉƌŽƉƌŝĞƚĂƌǇƚĞĐŚŶŽůŽŐǇ͕ĐŽƉǇƌŝŐŚƚ͕ǁĂƌƌĂŶƚǇ͕ŽƌĂƐƵƉƉůŝĞƌ͛ƐƵŶŝƋƵĞ capaďŝůŝƚǇ͘ SECTION ONE ZĞƋƵĞƐƚĞƌEĂŵĞ͗ŝǀŝƐŝŽŶ͗ /ƚĞŵͬ^ĞƌǀŝĐĞ͗sĞŶĚŽƌEĂŵĞ͗ SECTION TWO ,ŝƐƚŽƌŝĐĂůŽƵŶƚǇǁŝĚĞ Spend: ZĞƋƵĞƐƚĞĚĂƚĞZĂŶŐĞ͗ EŽƚƚŽǆĐĞĞĚŵŽƵŶƚ WĞƌ&ŝƐĐĂůzĞĂƌ͗ Is ƚŚĞƌĞĂŶĂŐƌĞĞŵĞŶƚ ĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚŚŝƐǁĂŝǀĞƌƚŽ ďĞƌĞǀŝĞǁĞĚďǇŽŶƚƌĂĐƚƐ͍ zĞƐEŽ SECTION THREE YƵŽƚĞͬWƌŽƉŽƐĂů͗ zĞƐ EŽ /ĨǇĞƐ͕ĂƩĂĐŚ͘ ŐƌĞĞŵĞŶƚͬdĞƌŵƐΘŽŶĚŝƟŽŶƐ͗ zĞƐ EŽ /ĨǇĞƐ͕ĂƩĂĐŚ͘ SECTION FOUR ^ŽůĞ^ŽƵƌĐĞ ^ŝŶŐůĞ^ŽƵƌĐĞ One Time Purchase DƵůƟƉůĞWƵƌĐŚĂƐĞƐ SECTION FIVE ĞƐĐƌŝƉƟŽŶŽĨWƵƌĐŚĂƐĞ͘ŶƚĞƌĂĚĞƐĐƌŝƉƟŽŶŽĨƚŚĞŝƚĞŵ;ƐͿƚŚĂƚǁŝůůďĞƉƵƌĐŚĂƐĞĚƵŶĚĞƌƚŚŝƐǁĂŝǀĞƌ͘ WƵƌƉŽƐĞ͘ĞƐĐƌŝďĞŝŶĚĞƚĂŝůƚŚĞƉƵďůŝĐƉƵƌƉŽƐĞŽĨƚŚĞƌĞƋƵĞƐƚĞĚŝƚĞŵ;ƐͿĂŶĚǁŚǇŝƚŝƐĞƐƐĞŶƟĂůƚŽŽƵŶƚǇŽƉĞƌĂƟŽŶƐ͘ WĂŐĞ ϭ ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ Mario Menendez Fleet Management PARTS, REPAIR SERVICES, FREIGHT ETR, LLC $ 65,000 10/01/2024-9/30/2029 $ 100,000 FACTORY AUTHORIZED PARTS AND ACCESSORIES TO MAINTAIN AND REPAIR AMBULANCES AND OTHER PUBLIC SAFETY RELATED VEHICLES. SOME ITEMS MAY REQUIRE FREIGHT CHARGES DUE TO SIZE OR WEIGHT. FACTORY AUTHORIZED REPAIR SERVICES INCLUDING TRANSPORTATION & COLLISION REPAIRS BEYOND FLEET'S CAPABILITIES. WARRANTY REPAIRS THAT MAY REQUIRE PARTIAL PAYMENT FOR NON-COVERED MISC. ITEMS. THE COUNTY'S ENTIRE FLEET OF AMBULANCES ARE MADE BY HORTON. FACTORY AUTHORIZED PARTS AND SERVICES ARE REQUIRED FOR WARRANTY COMPLIANCE AND TO MAINTAIN THE UNITS IN A SAFE AND READY CONDITION. ETR, LLC IN SANFORD FLORIDA IS THE EXCLUSIVE DEALER AND LOCAL DISTRIBUTER FOR HORTON IN THE STATE OF FLORIDA. Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3311 of 3899 t/sZZYh^d&KZD WĂŐĞ2 ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ SECTION SIX /ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘^ĞůĞĐƚzĞƐŝĨƚŚĞƉƌŽĚƵĐƚƐͬƐĞƌǀŝĐĞƐĂƌĞƌĞůĂƚĞĚƚŽ/ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞ WƵƌĐŚĂƐŝŶŐŽŵƉůŝĂŶĐĞŽĚĞ;WͿŶƵŵďĞƌŽƌĞŵĂŝůĂƉƉƌŽǀĂůĚŽĐƵŵĞŶƚĂƟŽŶ͘ zĞƐEŽ/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞWŶƵŵďĞƌ͗ SECTION SEVEN :ƵƐƟĮĐĂƟŽŶ͘/ĚĞŶƟĨǇƚŚĞĐƌŝƚĞƌŝĂƚŚĂƚƋƵĂůŝĮĞƐƚŚŝƐƉƵƌĐŚĂƐĞĂƐĂƐŽůĞŽƌƐŝŶŐůĞƐŽƵƌĐĞ͘ŚĞĐŬĂůůƚŚĂƚĂƉƉůǇ;ŝĨa ďŽǆŝƐ ĐŚĞĐŬĞĚ͕ŵĂŬĞƐƵƌĞƚŽƉƌŽǀŝĚĞĂŶĞǆƉůĂŶĂƟŽŶďĞůŽǁͿ͗ ^ŽůĞ^ŽƵƌĐĞ KŶůǇƵƚŚŽƌŝǌĞĚsĞŶĚŽƌŽƌŝƐƚƌŝďƵƚŽƌ͘/ƐƚŚŝƐǀĞŶĚŽƌƚŚĞŽŶůǇ ǀĞŶĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽƐĞůůƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞ͍ /ĨǇĞƐ͕ĞǆƉůĂŝŶďĞůŽǁĂŶĚƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶĨƌŽŵƚŚĞŵĂŶƵĨĂĐƚƵƌĞƌĐŽŶĮƌŵŝŶŐĐůĂŝŵƐŵĂĚĞďǇƚŚĞ ĚŝƐƚƌŝďƵƚŽƌƐ͘ EŽŽŵƉĂƌĂďůĞWƌŽĚƵĐƚŽƌ^ĞƌǀŝĐĞ͘/ƐƚŚĞƌĞĂŶŽƚŚĞƌǀĞŶĚŽƌǁŚŽĐĂŶƉƌŽǀŝĚĞĂƐŝŵŝůĂƌƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞ͕ ƌĞŐĂƌĚůĞƐƐŽĨĐŽƐƚ͕ĐŽŶǀĞŶŝĞŶĐĞ͕ƟŵĞůŝŶĞƐƐ͕ĞƚĐ͍͘ WƌŽĚƵĐƚŽŵƉĂƟďŝůŝƚǇ͘ŽĞƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉƌŽǀŝĚĞĐŽŵƉĂƟďŝůŝƚǇǁŝƚŚĞǆŝƐƟŶŐĞƋƵŝƉŵĞŶƚƚŚĂƚƉƌŽŚŝďŝƚƐ ƐǁŝƚĐŚŝŶŐƚŽĂŶŽƚŚĞƌĐŽŵƉĂƌĂďůĞďƌĂŶĚͬǀĞŶĚŽƌ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞĚĞƚĂŝůĞĚĞǆƉůĂŶĂƟŽŶďĞůŽǁ͕ŝŶĐůƵĚŝŶŐǁŚĂƚ ǁŽƵůĚŽĐĐƵƌŝĨƚŚĞŽƚŚĞƌďƌĂŶĚͬǀĞŶĚŽƌǁĞƌĞƵƐĞĚ͘ WƌŽƉƌŝĞƚĂƌǇ͘/ƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉƌŽƉƌŝĞƚĂƌǇ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞĂĚĞƚĂŝůĞĚĞǆƉůĂŶĂƟŽŶďĞůŽǁŽŶŚŽǁŝƚƐƵƐĞŝƐ ƌĞƐƚƌŝĐƚĞĚďǇƉĂƚĞŶƚ͕ĐŽƉǇƌŝŐŚƚ͕ŽƌŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁƐĂŶĚ ƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶǀĂůŝĚĂƟŶŐƚŚĂƚĐůĂŝŵ͘ ^ŝŶŐůĞ^ŽƵƌĐĞ ^ƚĂŶĚĂƌĚŝǌĂƟŽŶ͘/ƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉĂƌƚŽĨĂƉƵƌĐŚĂƐĞƚŚĂƚƚŚĞŽƵŶƚǇŚĂƐĂůƌĞĂĚǇƐƚĂŶĚĂƌĚŝǌĞĚŽŶ͍/ĨǇĞƐ͕ ƉůĞĂƐĞƉƌŽǀŝĚĞĚĞƚĂŝůĞĚŝŶĨŽƌŵĂƟŽŶďĞůŽǁ͘ ĂƚĞŽĨ^ƚĂŶĚĂƌĚŝǌĂƟŽŶ͗ ŐĞŶĚĂ/ƚĞŵEƵŵďĞƌ͗ tĂƌƌĂŶƚǇ͘/ƐƚŚŝƐƚŚĞŽŶůǇǀĞŶĚŽƌĂďůĞƚŽĐŽŵƉůĞƚĞĨĂĐƚŽƌǇ-ĂƵƚŚŽƌŝǌĞĚǁĂƌƌĂŶƚǇƐĞƌǀŝĐĞƐŽŶŽƵŶƚǇŽǁŶĞĚ ĞƋƵŝƉŵĞŶƚ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞĚŽĐƵŵĞŶƚĂƟŽŶǀĞƌŝĨǇŝŶŐƚŚĞǁĂƌƌĂŶƚǇ͘ 'ĞŽŐƌĂƉŚŝĐdĞƌƌŝƚŽƌǇ͘/ƐƚŚŝƐǀĞŶĚŽƌƚŚĞŽŶůǇǀĞŶĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽƐĞůůƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞŝŶŽƵƌƌĞŐŝŽŶ͍/Ĩ ǇĞƐ͕ƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶĨƌŽŵƚŚĞŵĂŶƵĨĂĐƚƵƌĞƌĐŽŶĮƌŵŝŶŐƚŚŽƐĞĐůĂŝŵƐ͘ KƚŚĞƌ&ĂĐƚŽƌƐ͘ŶǇŽƚŚĞƌƌĞĂƐŽŶŶŽƚůŝƐƚĞĚĂďŽǀĞ͘ǆƉůĂŝŶďĞůŽǁ͘ ǆƉůĂŝŶ͘,ŽǁĚŽĞƐƚŚŝƐƉƵƌĐŚĂƐĞŵĞĞƚƚŚĞŝĚĞŶƟĮĞĚƐŽůĞŽƌƐŝŶŐůĞƐŽƵƌĐĞĐƌŝƚĞƌŝĂĐŚĞĐŬĞĚĂďŽǀĞ͍ ✔ HORTON FACTORY AUTHORIZED PARTS AND SERVICES ARE REQUIRED TO MAINTAIN THE UNITS IN A SAFE AND READY CONDITION. ETR, LLC IN SANFORD FLORIDA IS THE EXCLUSIVE DEALER AND LOCAL DISTRIBUTER FOR HORTON IN THE STATE OF FLORIDA. PLEASE SEE THE ATTATCHED LETTER FROM HORTON. Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3312 of 3899 t/sZZYh^d&KZD WĂŐĞϯ ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ ,ŽǁǁĂƐƚŚĞĚĞĐŝƐŝŽŶŵĂĚĞƚŽƵƐĞƚŚŝƐǀĞŶĚŽƌ͍ ĞƐĐƌŝďĞŝŶĚĞƚĂŝůŝĨĂĨŽƌŵĂůƐƚĂŶĚĂƌĚŝǌĂƟŽŶƉƌŽĐĞƐƐǁĂƐƉĞƌĨŽƌŵĞĚ ǀŝĂWƌŽĐƵƌĞŵĞŶƚŽƌŝĨƚŚĞƌĞŝƐĂŚŝƐƚŽƌŝĐĂůƉƌĞĐĞĚĞŶĐĞĞƐƚĂďůŝƐŚĞĚĨŽƌƚŚĞƵƐĞŽĨƚŚĞƉƌŽĚƵĐƚ͕ƉůĞĂƐĞĞǆƉůĂŝŶƉƵƌĐŚĂƐĞ͕ ĂŶĚƵƐĞŚŝƐƚŽƌǇĂŶĚƚŚĞĐƵƌƌĞŶƚůĞǀĞůŽĨŽƵŶƚǇŝŶǀĞƐƚŵĞŶƚŝŶƚŚĞƉƌŽĚƵĐƚ͘ ǆƉůĂŝŶǁŚǇŝƚŝƐŝŶƚŚĞŽƵŶƚǇ͛ƐďĞƐƚŝŶƚĞƌĞƐƚƚŽƵƐĞƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƌĂƚŚĞƌƚŚĂŶŝƐƐƵŝŶŐĂĐŽŵƉĞƟƟǀĞƐŽůŝĐŝƚĂƟŽŶ͘ tŚĂƚĂƌĞƚŚĞďĞŶĞĮƚƐĨƌŽŵƚŚĞĐŽŶƟŶƵĞĚƵƐĞ͍ƌĞƚŚĞƌĞĐŽƐƚƐƚŚĂƚǁŽƵůĚďĞŝŶĐƵƌƌĞĚŝĨĂĚŝīĞƌĞŶƚǀĞŶĚŽƌͬƉƌŽĚƵĐƚ ǁĂƐƵƐĞĚ͍tŚĂƚǁŽƵůĚŽĐĐƵƌŝĨĂŶŽƚŚĞƌďƌĂŶĚͬǀĞŶĚŽƌǁĂƐƵƐĞĚ͍ ǆƉůĂŝŶŚŽǁƚŚĞƉƌŝĐŝŶŐĐŽŵƉĂƌĞƐƚŽŽƚŚĞƌǀĞŶĚŽƌƐͬƉƌŽĚƵĐƚƐĂŶĚŝƐŝƚĐŽŶƐŝĚĞƌĞĚƚŽďĞĨĂŝƌĂŶĚƌĞĂƐŽŶĂďůĞ͘ WƌŽǀŝĚĞ ŝŶĨŽƌŵĂƟŽŶŽĨŚŝƐƚŽƌŝĐĂůƵƐĞĂŶĚǁŚĞƚŚĞƌƉƌŝĐŝŶŐŚĂƐŝŶĐƌĞĂƐĞĚͬĚĞĐƌĞĂƐĞĚ͘/ĨƐŽůĞƐŽƵƌĐĞĂŶĚŶŽŽƚŚĞƌƉƌŽĚƵĐƚŝƐ ĂǀĂŝůĂďůĞ͕ƉƌŽǀŝĚĞƚŚĞĐŽƐƚĨŽƌĂĚĚƌĞƐƐŝŶŐƚŚĞŶĞĞĚƐǀŝĂĂŶĂůƚĞƌŶĂƚĞĂƉƉƌŽĂĐŚ͘ tŝůůƚŚŝƐƉƵƌĐŚĂƐĞŽďůŝŐĂƚĞƚŚĞŽƵŶƚǇƚŽĨƵƚƵƌĞĂŶĐŝůůĂƌǇƉƌŽĚƵĐƚƐŽƌƐĞƌǀŝĐĞƐ, eŝƚŚĞƌŝŶƚĞƌŵƐŽĨŵĂŝŶƚĞŶĂŶĐĞŽƌ ƐƚĂŶĚĂƌĚŝǌĂƟŽŶ͍ /ĨǇĞƐ͕ĞǆƉůĂŝŶǁŚĂƚƚǇƉĞƐ͘ zĞƐEŽ HORTON WAS CHOSEN AS THE PREFERRED BRAND AND CONTINUES TO BE PREFERRED BY EMS. RELIABILITY AND DURABILITY OF THE PRODUCT HAS BEEN VERY GOOD. WE DO CONSIDER OTHER BRANDS, TWO WERE REVIEWED IN 2023. EMS AND FLEET AGREED TO CONTINUE USING THE HORTON BRAND. CURRENTLY EMS HAS 46 HORTON BRAND AMBULANCES WITH A VALUE OF $9.6 MILLION. CURRENTLY 8 NEW UNITS ARE ON ORDER. (APPROXIMATELY $3.1 MILLION.) CONTINUOUS USE OF ONE BRAND HAS ALLOWED THE PATIENT AREA TO REMAIN VERY SIMILAR FOR MANY YEARS. THIS ALLOWS BOTH MEDICS AND MAINTENANCE STAFF TO BE VERY FAMILIAR WITH THE UNITS LAYOUT MINIMIZE TRAINING TIME TO LEARN A NEW CONFIGURATION AND MINIMIZING DIFFERENT INTERIOR AND EXTERIOR PARTS. CHANGING BRANDS WOULD LEAD TO AN INCREASE OF PARTS INVENTORY AND ADDITIONAL TRAINING FOR FLEET AND EMS STAFF. THE NEEDED PARTS AND SERVICES ARE MANUFACTURE/BRAND SPECIFIC. ADDITION BIDS WOULD NOT PROVIDE ADDITIONAL VENDORS OF HORTON OEM PRODUCTS DUE TO THEIR DISTRIBUTION SET UP. PRICES ARE TYPICAL FOR THE INDUSTRY WITH PRICES FOLLOWING INFLATION TRENDS. CHANGING BRANDS WOULD COST THE COUNTY $10-14 MILLION DOLLARS IN CAPITAL COST TO REPLACE THE CURRENT AMBULANCE FLEET. Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3313 of 3899 t/sZZYh^d&KZD WĂŐĞ4 ŽĨ4 ZĞǀŝƐĞĚϭͬϮϬϮϰ DĂƌŬĞƚƌĞƐĞĂƌĐŚĂŶĚŵĂƌŬĞƚĂůƚĞƌŶĂƟǀĞƐ͘ tŚĞŶǁĂƐƚŚĞůĂƐƚƟŵĞĂŵĂƌŬĞƚĞǀĂůƵĂƟŽŶǁĂƐƉĞƌĨŽƌŵĞĚƚŽĚĞƚĞƌŵŝŶĞŝĨ ĞŝƚŚĞƌƚŚĞƚĞĐŚŶŽůŽŐǇŽƌǀĞŶĚŽƌŽīĞƌŝŶŐƐŚĂǀĞĐŚĂŶŐĞĚ͍ĂƐĞĚŽŶƚŚĞůŝĨĞĞǆƉĞĐƚĂŶĐǇŽĨƚŚĞƉƌŽĚƵĐƚ͕ǁŚĞŶĚŽǇŽƵ ĂŶƟĐŝƉĂƚĞĞǀĂůƵĂƟŶŐƚŚĞŵĂƌŬĞƚĂŐĂŝŶ͍ƩĂĐŚĂĚĞƚĂŝůĞĚŵĂƌŬĞƚĞǀĂůƵĂƟŽŶƌĞƉŽƌƚ ŝĨthe cŽŵƉůĞǆŝƚǇ͕ĚƵƌĂƟŽŶ͕ĂŶĚĚŽůůĂƌ ĂŵŽƵŶƚŽĨƚŚĞƉƵƌĐŚĂƐĞǁŝůůďĞĂ ŚŝŐŚƌŝƐŬƚŽƚŚĞŽƵŶƚǇ͘ /ƚŝƐĂĨĞůŽŶǇƚŽŬŶŽǁŝŶŐůǇĐŝƌĐƵŵǀĞŶƚĂĐŽŵƉĞƟƟǀĞƉƌŽĐĞƐƐĨŽƌĐŽŵŵŽĚŝƟĞƐŽƌƐĞƌǀŝĐĞƐďǇĨƌĂƵĚƵůĞŶƚůǇƐƉĞĐŝĨǇŝŶŐ ƐŽůĞƐŽƵƌĐĞ͘&ůŽƌŝĚĂ^ƚĂƚƵƚĞϴϯϴ͘ϮϮ;ϮͿ͘ SECTION EIGHT ZĞƋƵĞƐƚĞĚďǇ͗ ^ŝŐŶĂƚƵƌĞ͗ ŝǀŝƐŝŽŶŝƌĞĐƚŽƌ͗ ^ŝŐŶĂƚƵƌĞ͗ ĞƉĂƌƚŵĞŶƚ,ĞĂĚ;ZĞƋƵŝƌĞĚŝĨŽǀĞƌΨϱϬ͕ϬϬϬͿ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚ^ƚƌĂƚĞŐŝƐƚ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚŝƌĞĐƚŽƌ;ŽƌĚĞƐŝŐŶĞĞͿ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚhƐĞKŶůǇ ĂƚĞĚǀĞƌƟƐĞĚ͗ ĂƚĞŽĨZĞĐŽŵŵĞŶĚŝŶŐ ĞƐŝŐŶĂƟŽŶ: ĂƚĞŽĨĞƐŝŐŶĂƟŽŶ ĞŶŝĞĚ͗ ƉƉƌŽǀĞĚ&Žƌ͗ ^ƚĂƌƚĂƚĞ͗ ŶĚĂƚĞ͗ ƉƉƌŽǀĞĚďǇŽĂƌĚ͗ ĂƚĞ͗ ŐĞŶĚĂη͗ ŽŶƚƌĂĐƚη͗ ŽŶƚƌĂĐƚEŽƚƉƉůŝĐĂďůĞ tĂŝǀĞƌη͗ OTHER BRANDS WERE REVIEWED IN 2023. EMS AND FLEET AGREED TO CONTINUE USING THE HORTON BRAND. BOTH DIVISIONS CONTINUOUSLY MONITOR THE INDUSTRY AND REVIEW OTHER OPTIONS. CURRENTLY EMS HAS 46 HORTON BRAND AMBULANCES AND 8 NEW UNITS ARE ON ORDER. MARIO MENENDEZ JOHN KING MenendezMario Digitally signed by MenendezMario Date: 2024.07.26 15:14:31 -04'00' KingJohn Digitally signed by KingJohn Date: 2024.07.26 16:06:07 -04'00' 11/17/23 11/27/23 10/01/2024 09/30/2029 25-027-WV Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Sandra Srnka Page 3314 of 3899 Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008Page 3315 of 3899 Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3316 of 3899 Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3317 of 3899 Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3318 of 3899 Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3319 of 3899 Procurement Services Division – 3295 Tamiami Trail East – Naples, Florida 34112-4901 www.colliercountyfl.gov/procurementservices Notice of Recommended Designate of Sole/Single Source Notice of Intent Name NOTICE OF INTENT TO SOLE SOURCE EMERGENCY TACTICAL RESCUE VEHICLES (ETR) Posting Date 08/06/2024 Due Date 08/13/2024 Recommendation Manufacturer Name EMERGENCY TACTICAL RESCUE VEHICLES (ETR) Vendor/Provider Name EMERGENCY TACTICAL RESUCE VEHICLES (ETR_ Approved by Procurement Procurement Services Director Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3320 of 3899 Procurement Services Division – 3295 Tamiami Trail East – Naples, Florida 34112-4901 www.colliercountyfl.gov/procurementservices Notice of Recommended Designate of Sole/Single Source Notice of Intent Name NOTICE OF INTENT TO SOLE SOURCE EMERGENCY TACTICAL RESCUE VEHICLES (ETR) Posting Date 08/06/2024 Due Date 08/13/2024 Recommendation Manufacturer Name EMERGENCY TACTICAL RESCUE VEHICLES (ETR) Vendor/Provider Name EMERGENCY TACTICAL RESUCE VEHICLES (ETR) Approved by Procurement Procurement Services Director Docusign Envelope ID: E2759DF7-78A4-49C1-93B7-160BA3601008 Page 3321 of 3899 Page 3322 of 3899 INSURANCE REQUIREMENTS COVERSHEET Project Name Solicitation/Contract No. Attachments Risk Approved Insurance Requirements Risk Approved Insurance Certificate(s) Comments Attachments Approved by Risk Management Division Approval: Page 3323 of 3899 INSURANCE AND BONDING REQUIREMENTS Services or Products Being Procured: Parts and Repairs Services for Ambulances Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ 2. Employer’s Liability $_500,000 single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $_1,000,000___ single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 5. Automobile Liability $__1,000,000_____ Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 6. Other insurance as noted: Crime/ Employee Dishonesty $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $________ Per Occurrence Professional Liability $ _____________ Per claim & in the aggregate Crime/ Employee Dishonesty $__________ Per Occurrence Property Insurance = Value of the Tanks Cyber Liability $______________ Per Occurrence Technology Errors & Omissions $___________ Per Occurrence 7. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. Page 3324 of 3899 8. Performance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly. 11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 12. On all certificates, the Certificate Holder must read: Collier County Board of County Commissioners, 3295 Tamiami Trail East, Naples, FL 34112 13. Thirty (30) Days Cancellation Notice required. 14. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to t he project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questio ns regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division. GG – 8/14/2024 ___________________________________________________________________________________________________________ Vendor’s Insurance Acceptance By submission of the bid Vendor accepts and understands the insurance requirements of these specifications, agrees to maintain these coverages through the duration of the agreement and/or work performance period, and that the evidence of insurability may be required within five (5) days of notification of recommended award of this solicitation. Page 3325 of 3899 Page 3326 of 3899 Page 3327 of 3899 Page 3328 of 3899 Page 3329 of 3899 Page 3330 of 3899 Page 3331 of 3899 Page 3332 of 3899 Page 3333 of 3899 Page 3334 of 3899 Page 3335 of 3899 Page 3336 of 3899 Page 3337 of 3899 Page 3338 of 3899 Page 3339 of 3899 Page 3340 of 3899 Page 3341 of 3899 Page 3342 of 3899