Agenda 10/08/2024 Item #16C 4 (Ratify administratively approved Change Order No. 2 adding eleven days to Agreement with Powerserve Technologies, Inc.)10/8/2024
Item # 16.C.4
ID# 2024-1220
Executive Summary
Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County
Water-Sewer District, ratify administratively approved Change Order No. 2, adding eleven days to Agreement No. 23-
8187, with Powerserve Technologies, Inc., for the “33 Lift Station Panels Replacement” project, and authorize the
Chairman to sign the attached Change Order. (Project No. 50280.6.4)
OBJECTIVE: To ratify administratively approved Change Order No. 2, adding a total of 11 days to the 33 Lift Station
Panels Replacement project due to unforeseen conditions including rain/storm events.
CONSIDERATIONS: On October 23, 2023, Addendum #1 to the solicitation for Invitation to Bid (“ITB”) No. 23-
8187 removed two lift stations from the ITB’s scope to construct the 33 Lift Station Panels Replacement project, which
left 31 lift stations within the project scope. Those stations were removed because the County made repairs and restored
the stations.
On March 12, 2024 (Agenda Item 16.C.3), the Board awarded Agreement No. 23-8187 (the “Agreement”), “Public
Utilities 33 Lift Station Panels Replacement,” in the amount of $3,112,404.29, including a $155,000 Owner’s allowance
to Powerserve Technologies, Inc. (“Powerserve”) to construct the project.
On May 13, 2024, the Procurement Services Division approved Change Order No. 1 to remove an additional five lift
stations from the scope, leaving 26 stations within the project scope. Those stations were removed because the County
made repairs and restored the stations..
Change Order No. 2 adds a total of eleven calendar days to the substantial and final completion dates under the
Agreement. Powerserve requested ten additional days of contract time due to rain delays, which was approved by the
County’s Project Manager. The County approved adding an additional day of contract time (eleven days total) so that
the time would not end on Sunday, which is not a workday under the Agreement.
The Procurement Services Division administratively approved Change Order No. 2 on September 20, 2024, as
authorized by Collier County Procurement Ordinance No. 2017-08, as amended, at Section Nineteen, Contract
Administration, subsection 3.b.
The eleven additional days added through Change Order No. 2 extends the substantial completion date to October 18,
2024, and the final completion date to November 17, 2024.
Staff recommends that the Board ratify the attached administratively approved Change Order No. 2 providing for eleven
additional days to the substantial and final completion dates under the Agreement.
FISCAL IMPACT: There is no fiscal impact associated with Change Order No. 2 since the Change Order only
includes extending contract time.
GROWTH MANAGEMENT IMPACT: There is no impact to the current Growth Management Plan standards to
ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. —SRT
RECOMMENDATIONS: To ratify administratively approved Change Order No. 2, adding eleven days to Agreement
No. 23-8187, with Powerserve Technologies, Inc., for the “33 Lift Station Panels Replacement” project, and authorize
the Chairman to sign the attached Change Order. (Project No. 50280.6.4)
Page 2867 of 3899
10/8/2024
Item # 16.C.4
ID# 2024-1220
PREPARED BY: Prepared by: Damian Cuadrado, Project Manager III (Licensed), Public Utilities Department -
Engineering and Project Management Division
ATTACHMENTS:
1. Att 1 - 23-8187 Addendum 1
2. Att 2 - 23-8187_Vendor Signed_PowerServe
3. Att 3 - 4500230813_PowerServe_CO1 APPROVED
4. Att 4 - CO#2 Contract 23-8187
Page 2868 of 3899
Addendum # 1
Date: October 23, 2023
From: Barbara Lance, Procurement Strategist
To: Interested Bidders
Subject: Addendum # 1 Solicitation # 23-8187 – Public Utilities 33 Lift Station Panels
Replacement Project
The following clarifications are issued as an addendum:
Change:
The following lift stations have been removed from the scope/bid schedule:
101.04 – 10497 Gulf Shore Drive
121.02 – 57 West Ave
23-8187 Bid Schedule has been replaced with 23-8187 Bid Schedule_Revised
If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding
platform under the solicitation for this project.
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature)
Date
(Name of Firm)
Email: Barbara.Lance@colliercountyfl.gov
Telephone: (239) 252-8998
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Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
Damian Cuadrado, Project Manager III (Licensed), PUD - Engineering & Project Management Division KLA 4/18/24
Procurement Services
Change Order Form
50280.6.4
Powerserve Technologies, Inc.
4500230813 23-8187 1
33 Lift Station Panels Replacement Project
Engineering & Project Management Damian Cuadrado
NA 11/06/24 11/06/24
NA
04/10/24
1. The panels at the following 5 lift stations will not be replaced because the County has performed the work: This change order to
deduct all costs associated with the 5 lift stations.
2.
3. This change was not included in the original contract because it was not known at the time of solicitation that the County wa s going
to be compelled to change the panels at the previously mentioned lift stations before the contract was fully executed.
4. If this change is not processed, the panel replacement for 5 lift stations which have already had their panels replaced will remain
on the scope.
Item Description Amount
1a
Mobilization/
Demobilization 24,193.55$
2b 101.03 87,576.83$
2d 101.05 87,576.83$
2f 101.08 90,196.34$
2cc 134.00 87,576.83$
2ff 308.02 90,196.34$
3
Wet Well
Penetration 31,250.00$
4 Start Up - Training 1,612.90$
Total 500,179.62$
Original Contract/Work Order Amount $ 3,267,404.29 03/12/24;16C3 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 3,267,404.29 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 3,267,404.29 11/6/2024 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ (500,179.62) -15.31% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,767,224.67 -15.31% Change from Current BCC Approved Amount
Cumulative Changes $ (500,179.62)-15.31%Change from Current Amount
CuadradoDamian
Digitally signed by CuadradoDamian
DN: E=Damian.Cuadrado@colliercountyfl.gov, CN=CuadradoDamian,
OU=General, OU=PPM User Accounts, OU=PUD Planning and
Project Management, OU=PUD, OU=Divisions, DC=bcc,
DC=colliergov, DC=net
Date: 2024.04.19 08:20:44-04'00'
Page 2974 of 3899
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant /
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
(Francisco J. Bohórquez, Senior Engineer, AECOM)
Accepted by: ___________________________________________________________________________ Date: ________________
(Antonio Oruga, Business Development Manager, Powerserve Technologies, Inc.)
Approved by: ___________________________________________________________________________ Date:________________
Shon Fandrich, Supervisor - Project Management (Licensed), PUD - Engineering & Project Management Division
Approved by: ___________________________________________________________________________ Date:________________
Matthew McLean, Division Director, PUD - Engineering & Project Management Division
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Digitally signed by Francisco J. Bohorquez, PE
DN: cn=Francisco J. Bohorquez, PE, c=US, o=AECOM, ou=US TPA1, email=francisco.bohorquez@aecom.com
Reason: 33 Panel CO#1
Location: 7650 West Courtney Campbell Cswy
Date: 2024.04.19 08:46:36 -04'00'
Francisco J. Bohorquez, PE
Antonio Oruga Digitally signed by Antonio Oruga
DN: C=US, E=aoruga@powerservetech.com, O="Powerserve
Technologies, Inc.", CN=Antonio Oruga
Date: 2024.04.25 11:14:53-04'00'
FandrichShon
Digitally signed by FandrichShon
DN: E=Shon.Fandrich@colliercountyfl.gov,
CN=FandrichShon, OU=General, OU=PPM
User Accounts, OU=PUD Planning and Project
Management, OU=PUD, OU=Divisions,
DC=bcc, DC=colliergov, DC=net
Date: 2024.04.25 11:27:09-04'00'
McLeanMatthew Digitally signed by McLeanMatthew
DN: E=Matthew.McLean@colliercountyfl.gov, CN=McLeanMatthew,
OU=General, OU=PPM User Accounts, OU=PUD Planning and Project
Management, OU=PUD, OU=Divisions, DC=bcc, DC=colliergov, DC=net
Date: 2024.04.25 13:12:22-04'00'
Page 2975 of 3899
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.)
PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Change Order/Amendment Summary
CO# AMD# Description
COST TIME
Justification Additive (+) Deductive (-) Days
Added
New
Amount
1
Removal of the
following lift
stations from
project scope:
134.00, 101.03,
101.05, 101.08,
and 308.02
- ($500,179.62) - -
The County was compelled to
replace the panels on these lift
stations prior to the contract being
fully executed.
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