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Agenda 10/08/2024 Item #16C 3 (Approve agreement Hach Lab Equipment, Products, and Services with Hach Company)10/8/2024 Item # 16.C.3 ID# 2024-1156 Executive Summary Recommendation that the Board of County Commissioners, as ex-officio the Governing Board of the Collier County Water-Sewer District, approve Agreement No. 24-031-NS, “Hach Lab Equipment, Products, and Services,” with Hach Company in an estimated amount of $350,000 per Fiscal Year under a sole-source waiver for a period of three years, with three one-year renewal options, and authorize the Chairman to sign the attached Agreement. OBJECTIVE: To continue utilizing the Hach Company’s (“Hach”) proprietary parts and services, ensuring continuity and compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures for continuous, seamless operations within the Collier County Water and Sewer District (“CCSWD”) water and wastewater treatment plants, wellfields, compliance laboratories and services provided by Collier County Pollution Control. CONSIDERATIONS: On July 16, 2020, the Procurement Services Division approved Cooperative Purchase No. #234 to allow staff to purchase Hach products and services under the Lee County Contract #B170418GWT. Since that time, Lee County and various other agencies (Tampa Bay Water, Pasco County, City of Tarpon Springs, North Miami Beach and the Town of Davie) have approved sole source purchasing of Hach products and services. Pursuant to Section 11 of the Collier County Procurement Ordinance 2017-08, as amended, staff requests that the Board find that it is in the best interest of the County to purchase the necessary supplies, materials, and equipment from Hach Company as a sole/single source vendor from October 1, 2024 through September 30, 2026 with three one-year renewal options following. The supplies and equipment include, without limitation, the following: reagents (example: Ammonia Cyanurate, NitraVer X, DPD TOT Chlorine, PhosVer), hardness solutions, ammonia/monochloramine, hypochlorite, cleaning solutions, chlorine analyzers, DO analyzers, ORP analyzers, pH analyzers, ammonia analyzers, chlorine panel assemblies, transmitter systems, probes, sensors, system components, sensors, meters (examples: flow, pH) laboratory equipment (excluding resell items such as glassware, measuring spoons, brushes and other general lab accessories). Services to be provided include repairs, installation, preventative maintenance, calibration and reporting, instrumentation panels and other equipment and services necessary to continue safe and compliant operations. Procurement Services Division posted a public notice of the County’s intent to designate Hach Company as a sole source to the vendor community through OpenGov for seven days and did not receive any responses. The following points are offered in support of waiving competition: • The County has been using Hach products and services since before 2004. Historical spend with Hach since 2004 through FY23 is approximately $1,561,419 in critical components. • The majority of the water monitoring panels are Hach products. To replace these panels alone would take several thousands of dollars per piece of equipment and potential redesign of the enclosures, as some companies' equipment would not fit properly into the enclosure design. Not only would it require the purchase of new equipment but extensive labor hours on installation, replumbing and rewiring. • There are no new significant technological advancements or requirements that justify purchasing new metering/monitoring system. • Hach has several patents on reagents, analyzers, turbidimeters, chemistries and sensors that are utilized by the County. • Hach provides continuity of product, service, and support. Other companies may offer similar products but do not offer service and support, which would require working with additional vendors for service. This could lead to warranty and delayed service issues on critical components. Calibration by a certified technician is often product specific. • Hach ensures the County stays current with new technology. • The County currently owns the existing equipment and would not have to purchase new equipment, ensuring continuity of operations. • There are no training requirements since staff is fully trained and standard operating procedures (SOPs) reference specific Hach products and instrumentation. • Introducing and integrating other products and vendors into the existing testing and SCADA systems could Page 2835 of 3899 10/8/2024 Item # 16.C.3 ID# 2024-1156 prove to be more costly and risk compliance issues. • The CCWSD is satisfied with the performance of the current equipment and services provided by Hach. • Continuing to utilize strictly Hach products ensures that there is no need to create new Application Program Interfaces (“API”) with existing modules, including costly interfaces with SCADA systems. • Hach product certifications ensure CCWSD’s compliance with all local, state and federal compliance requirements. • As the County grows, new Hach equipment will be added. Keeping equipment consistent throughout the County locations will capture the best value for the County by reducing staff training hours, utilizing existing configuration models, reducing the chance of downtime associated with unreliable or poor-quality equipment and providing consistent results for state and federal requirements. FISCAL IMPACT: Funds are available in the Collier County Water-Sewer District Operating Fund (4008), Water User Fee Capital Project Fund (4012), and the Wastewater User Fee Capital Project Fund (4014). As the utility system ages, the quantity of materials purchased will vary depending on the actual repair/replacement needs. Pricing shall be per Exhibit B – Fee Schedule. GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. - CJS RECOMMENDATIONS: To approve Agreement No. 24-031-NS, “Hach Lab Equipment, Products, and Services,” with Hach Company, in an estimated amount of $350,000 per Fiscal Year, under a sole-source waiver for a period of three years, with three one-year renewal options, and authorize the Chairman to sign the attached Agreement. PREPARED BY: Howard Brogdon, Division Director, Public Utilities Water Division ATTACHMENTS: 1. 24-031-NS Insurance_ Hach Company 2. 24-031-NS Vendor Signed_Hach Company 3. APPROVED -Waiver - Hach - 25-012-WV Page 2836 of 3899 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY A 09/30/2023 HACH X NO A 5,000,000 WLR C70317801 (AK, AZ, CA, DC, MA) Broad Form PD 22667 A 09/30/2024 X CN142374883-VC-GAW-23-24 2,000,000 43575 ... CLE-007232309-01 09/30/2023 X 5,000,000 07/02/2024 X 09/30/2024 3 09/30/2024 VERAL 2,000,000 X 2,000,000 2,000,000 A 09/30/2024 09/30/2023ISA H10699629 10,000 09/30/2023 WLR C70317849 (AOS) SCF C70317886 (OR, PA, WI) 2,000,000 required by written contract. Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government, OR, Collier County are additional insured for General Liability and Auto Liability but only as required by written contract with respect to the operations of the named insured. General Liability and Auto Liability coverage evidenced herein is considered primary and non-contributory where 5600 LINDBERGH DRIVE HACH COMPANY LOVELAND, CO 80539 PO BOX 389 2,000,000 ACE American Insurance Company X 30 South 17th Street Marsh USA LLC Attn: Veralto.certrequest@marsh.com Philadelphia, PA 19103 HDO G47306632 Indemnity Ins Co Of North America N 3295 Tamiami Trail E. Naples, FL 34112 Collier County Board of County Commissioners 09/30/2023 B 3,000,000 Contractual Liability X X 09/30/2024 X Page 2837 of 3899 Page 2838 of 3899 Page 2839 of 3899 Page 2840 of 3899 Page 2841 of 3899 Page 2842 of 3899 Page 2843 of 3899 Page 2844 of 3899 Page 2845 of 3899 Page 2846 of 3899 Page 2847 of 3899 Page 2848 of 3899 Page 2849 of 3899 Page 2850 of 3899 Page 2851 of 3899 Page 2852 of 3899 Page 2853 of 3899 Page 2854 of 3899 Page 2855 of 3899 Page 2856 of 3899 Page 2857 of 3899 Page 2858 of 3899 Page 2859 of 3899 Page 2860 of 3899 WAIVER REQUEST FORM /ŶƐƚƌƵĐƟŽŶƐ: The Procurement Ordinance, 17-Ϭϴ͕ ĂƐ ĂŵĞŶĚĞĚ͕^ĞĐƟŽŶ ůĞǀĞŶ͕ WƌŽĐƵƌĞŵĞŶƚ DĞƚŚŽĚƐ, ĚĞĮŶĞƐ ƐŝŶŐůĞ ĂŶĚƐŽůĞƐŽƵƌĐĞ͘CŽŵƉůĞƚĞƚŚŝƐĨŽƌŵĨŽƌƉƵƌĐŚĂƐĞƐŐƌĞĂƚĞƌƚŚĂŶΨϯ͕ϬϬϬĂŶĚƉƌŽǀŝĚĞƚŚĞƐƵƉƉŽƌƟŶŐĚŽĐƵŵĞŶƚĂƟŽŶƚŽ ƚŚĞWƌŽĐƵƌĞŵĞŶƚ^ĞƌǀŝĐĞƐŝǀŝƐŝŽŶ͘tĂŝǀĞƌƌĞƋƵĞƐƚƐŐƌĞĂƚĞƌƚŚĂŶΨϱϬ͕ϬϬϬǁŝůůƌĞƋƵŝƌĞĂƉƉƌŽǀĂůďǇƚŚĞŽĂƌĚŽĨ ŽƵŶƚǇŽŵŵŝƐƐŝŽŶĞƌƐ͘CŽŵƉůĞƚĞĂůůƐĞĐƟŽŶƐŽĨƚŚŝƐĨŽƌŵprior ƚŽƐƵďŵŝƫŶŐŝƚƚŽWƌŽĐƵƌĞŵĞŶƚ͘ ĞĮŶŝƟŽŶƐ͗ x ^ŝŶŐůĞƐŽƵƌĐĞ ƌĞĨĞƌƐƚŽĂƉƌŽĐƵƌĞŵĞŶƚĚŝƌĞĐƚĞĚƚŽŽŶĞƐŽƵƌĐĞďĞĐĂƵƐĞŽĨ ƐƚĂŶĚĂƌĚŝǌĂƟŽŶ͕ǁĂƌƌĂŶƚǇ͕ŽƌŽƚŚĞƌ ĨĂĐƚŽƌƐ͕ĞǀĞŶƚŚŽƵŐŚŽƚŚĞƌĐŽŵƉĞƟƟǀĞƐŽƵƌĐĞƐŵĂǇďĞĂǀĂŝůĂďůĞ͘ x ^ŽůĞƐŽƵƌĐĞ ƌĞĨĞƌƐƚŽĂƉƌŽĐƵƌĞŵĞŶƚǁŚĞƌĞƚŚĞƐĞůĞĐƟŽŶŽĨŽŶĞƉĂƌƟĐƵůĂƌƐƵƉƉůŝĞƌƚŽƚŚĞĞǆĐůƵƐŝŽŶŽĨĂůůŽƚŚĞƌƐ ŵĂǇďĞďĂƐĞĚŽŶĂůĂĐŬŽĨĐŽŵƉĞƟƟŽŶ͕ƉƌŽƉƌŝĞƚĂƌǇƚĞĐŚŶŽůŽŐǇ͕ĐŽƉǇƌŝŐŚƚ͕ǁĂƌƌĂŶƚǇ͕ŽƌĂƐƵƉƉůŝĞƌ͛ƐƵŶŝƋƵĞ capaďŝůŝƚǇ͘ SECTION ONE ZĞƋƵĞƐƚĞƌEĂŵĞ͗ ŝǀŝƐŝŽŶ͗ /ƚĞŵͬ^ĞƌǀŝĐĞ͗ sĞŶĚŽƌEĂŵĞ͗ SECTION TWO ,ŝƐƚŽƌŝĐĂůŽƵŶƚǇǁŝĚĞ Spend: ZĞƋƵĞƐƚĞĚĂƚĞZĂŶŐĞ͗ EŽƚƚŽǆĐĞĞĚŵŽƵŶƚ WĞƌ&ŝƐĐĂůzĞĂƌ͗ Is ƚŚĞƌĞĂŶĂŐƌĞĞŵĞŶƚ ĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚŚŝƐǁĂŝǀĞƌƚŽ ďĞƌĞǀŝĞǁĞĚďǇŽŶƚƌĂĐƚƐ͍ zĞƐEŽ SECTION THREE YƵŽƚĞͬWƌŽƉŽƐĂů͗ zĞƐ EŽ /ĨǇĞƐ͕ĂƩĂĐŚ͘ ŐƌĞĞŵĞŶƚͬdĞƌŵƐΘŽŶĚŝƟŽŶƐ͗ zĞƐ EŽ /ĨǇĞƐ͕ĂƩĂĐŚ͘ SECTION FOUR ^ŽůĞ^ŽƵƌĐĞ ^ŝŶŐůĞ^ŽƵƌĐĞ One Time Purchase DƵůƟƉůĞWƵƌĐŚĂƐĞƐ SECTION FIVE ĞƐĐƌŝƉƟŽŶŽĨWƵƌĐŚĂƐĞ͘ŶƚĞƌĂĚĞƐĐƌŝƉƟŽŶŽĨƚŚĞŝƚĞŵ;ƐͿƚŚĂƚǁŝůůďĞƉƵƌĐŚĂƐĞĚƵŶĚĞƌƚŚŝƐǁĂŝǀĞƌ͘ WƵƌƉŽƐĞ͘ĞƐĐƌŝďĞŝŶĚĞƚĂŝůƚŚĞƉƵďůŝĐƉƵƌƉŽƐĞŽĨƚŚĞƌĞƋƵĞƐƚĞĚŝƚĞŵ;ƐͿĂŶĚǁŚǇŝƚŝƐĞƐƐĞŶƟĂůƚŽŽƵŶƚǇŽƉĞƌĂƟŽŶƐ͘ WĂŐĞ ϭ ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ Randy Lewis PUD Water Lab equipment,products, services Hach Company $ 1,561,419 10/01/24-9/30/30 $ 350,000 Reagents (example: Ammonia Cyanurate, NitraVer X, DPD TOT Chlorine, PhosVer), hardness solutions, ammonia/monochlormaine, hypochlorite, cleaning solutions, chlorine ananlyzers, DO analyzers, ORP analyzers, pH analyzers, ammonia analyzers, chlorine panel assemblies, transmitter systems, probes, sensors, system components, sensors, meters (examples: flow, pH) laboratory equipment (excluding resell items such as glassware, measuring spoons, brushes and other general lab accessories). Services to include repairs, installation, preventative maintenance, calibration and reporting, instrumentation panels and other equipment and services necessary to continue safe and compliant operations. To utilize proprietary parts and services to ensure continuity and compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures for continuous seamless operations within CCWSD water and wastewater treatment plants, well fields and compliance laboratories, including Collier County Pollution Control. Hach product certifications ensure CCWSD's compliance with all local, state and federal compliance requirements. Page 2861 of 3899 t/sZZYh^d&KZD WĂŐĞ2 ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ SECTION SIX /ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘^ĞůĞĐƚzĞƐŝĨƚŚĞƉƌŽĚƵĐƚƐͬƐĞƌǀŝĐĞƐĂƌĞƌĞůĂƚĞĚƚŽ/ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐǇ͘/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞ WƵƌĐŚĂƐŝŶŐŽŵƉůŝĂŶĐĞŽĚĞ;WͿŶƵŵďĞƌŽƌĞŵĂŝůĂƉƉƌŽǀĂůĚŽĐƵŵĞŶƚĂƟŽŶ͘ zĞƐEŽ/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞWŶƵŵďĞƌ͗ SECTION SEVEN :ƵƐƟĮĐĂƟŽŶ͘/ĚĞŶƟĨǇƚŚĞĐƌŝƚĞƌŝĂƚŚĂƚƋƵĂůŝĮĞƐƚŚŝƐƉƵƌĐŚĂƐĞĂƐĂƐŽůĞŽƌƐŝŶŐůĞƐŽƵƌĐĞ͘ŚĞĐŬĂůůƚŚĂƚĂƉƉůǇ;ŝĨa ďŽǆŝƐ ĐŚĞĐŬĞĚ͕ŵĂŬĞƐƵƌĞƚŽƉƌŽǀŝĚĞĂŶĞǆƉůĂŶĂƟŽŶďĞůŽǁͿ͗ ^ŽůĞ^ŽƵƌĐĞ KŶůǇƵƚŚŽƌŝǌĞĚsĞŶĚŽƌŽƌŝƐƚƌŝďƵƚŽƌ͘/ƐƚŚŝƐǀĞŶĚŽƌƚŚĞŽŶůǇ ǀĞŶĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽƐĞůůƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞ͍ /ĨǇĞƐ͕ĞǆƉůĂŝŶďĞůŽǁĂŶĚƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶĨƌŽŵƚŚĞŵĂŶƵĨĂĐƚƵƌĞƌĐŽŶĮƌŵŝŶŐĐůĂŝŵƐŵĂĚĞďǇƚŚĞ ĚŝƐƚƌŝďƵƚŽƌƐ͘ EŽŽŵƉĂƌĂďůĞWƌŽĚƵĐƚŽƌ^ĞƌǀŝĐĞ͘/ƐƚŚĞƌĞĂŶŽƚŚĞƌǀĞŶĚŽƌǁŚŽĐĂŶƉƌŽǀŝĚĞĂƐŝŵŝůĂƌƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞ͕ ƌĞŐĂƌĚůĞƐƐŽĨĐŽƐƚ͕ĐŽŶǀĞŶŝĞŶĐĞ͕ƟŵĞůŝŶĞƐƐ͕ĞƚĐ͍͘ WƌŽĚƵĐƚŽŵƉĂƟďŝůŝƚǇ͘ŽĞƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉƌŽǀŝĚĞĐŽŵƉĂƟďŝůŝƚǇǁŝƚŚĞǆŝƐƟŶŐĞƋƵŝƉŵĞŶƚƚŚĂƚƉƌŽŚŝďŝƚƐ ƐǁŝƚĐŚŝŶŐƚŽĂŶŽƚŚĞƌĐŽŵƉĂƌĂďůĞďƌĂŶĚͬǀĞŶĚŽƌ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞĚĞƚĂŝůĞĚĞǆƉůĂŶĂƟŽŶďĞůŽǁ͕ŝŶĐůƵĚŝŶŐǁŚĂƚ ǁŽƵůĚŽĐĐƵƌŝĨƚŚĞŽƚŚĞƌďƌĂŶĚͬǀĞŶĚŽƌǁĞƌĞƵƐĞĚ͘ WƌŽƉƌŝĞƚĂƌǇ͘/ƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉƌŽƉƌŝĞƚĂƌǇ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞĂĚĞƚĂŝůĞĚĞǆƉůĂŶĂƟŽŶďĞůŽǁŽŶŚŽǁŝƚƐƵƐĞŝƐ ƌĞƐƚƌŝĐƚĞĚďǇƉĂƚĞŶƚ͕ĐŽƉǇƌŝŐŚƚ͕ŽƌŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁƐĂŶĚ ƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶǀĂůŝĚĂƟŶŐƚŚĂƚĐůĂŝŵ͘ ^ŝŶŐůĞ^ŽƵƌĐĞ ^ƚĂŶĚĂƌĚŝǌĂƟŽŶ͘/ƐƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƉĂƌƚŽĨĂƉƵƌĐŚĂƐĞƚŚĂƚƚŚĞŽƵŶƚǇŚĂƐĂůƌĞĂĚǇƐƚĂŶĚĂƌĚŝǌĞĚŽŶ͍/ĨǇĞƐ͕ ƉůĞĂƐĞƉƌŽǀŝĚĞĚĞƚĂŝůĞĚŝŶĨŽƌŵĂƟŽŶďĞůŽǁ͘ ĂƚĞŽĨ^ƚĂŶĚĂƌĚŝǌĂƟŽŶ͗ ŐĞŶĚĂ/ƚĞŵEƵŵďĞƌ͗ tĂƌƌĂŶƚǇ ͘/ƐƚŚŝƐƚŚĞŽŶůǇǀĞŶĚŽƌĂďůĞƚŽĐŽŵƉůĞƚĞĨĂĐƚŽƌǇ-ĂƵƚŚŽƌŝǌĞĚǁĂƌƌĂŶƚǇƐĞƌǀŝĐĞƐŽŶŽƵŶƚǇŽǁŶĞĚ ĞƋƵŝƉŵĞŶƚ͍/ĨǇĞƐ͕ƉƌŽǀŝĚĞƚŚĞĚŽĐƵŵĞŶƚĂƟŽŶǀĞƌŝĨǇŝŶŐƚŚĞǁĂƌƌĂŶƚǇ͘ 'ĞŽŐƌĂƉŚŝĐdĞƌƌŝƚŽƌǇ͘/ƐƚŚŝƐǀĞŶĚŽƌƚŚĞŽŶůǇǀĞŶĚŽƌĂƵƚŚŽƌŝǌĞĚƚŽƐĞůůƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞŝŶŽƵƌƌĞŐŝŽŶ͍/Ĩ ǇĞƐ͕ƉƌŽǀŝĚĞĚŽĐƵŵĞŶƚĂƟŽŶĨƌŽŵƚŚĞŵĂŶƵĨĂĐƚƵƌĞƌĐŽŶĮƌŵŝŶŐƚŚŽƐĞĐůĂŝŵƐ͘ KƚŚĞƌ&ĂĐƚŽƌƐ͘ŶǇŽƚŚĞƌƌĞĂƐŽŶŶŽƚůŝƐƚĞĚĂďŽǀĞ͘ǆƉůĂŝŶďĞůŽǁ͘ ǆƉůĂŝŶ͘,ŽǁĚŽĞƐƚŚŝƐƉƵƌĐŚĂƐĞŵĞĞƚƚŚĞŝĚĞŶƟĮĞĚƐŽůĞŽƌƐŝŶŐůĞƐŽƵƌĐĞĐƌŝƚĞƌŝĂĐŚĞĐŬĞĚĂďŽǀĞ͍ ✔ ✔ ✔ ✔ Hach Company is the original equipment manufacturer and does not have any authorized distributors. Many of the reagents, analyzer, turbidimeters, chemistries and sensors that are purchased are patented by Hach. Hach will only certify the results from their meters if they are covered by the Hach service agreement and Hach parts are used. The State of Florida requires that the meters be certified before the results can be submitted on a required State report. Page 2862 of 3899 t/sZZYh^d&KZD WĂŐĞϯ ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ ,ŽǁǁĂƐƚŚĞĚĞĐŝƐŝŽŶŵĂĚĞƚŽƵƐĞƚŚŝƐǀĞŶĚŽƌ͍ ĞƐĐƌŝďĞŝŶĚĞƚĂŝůŝĨĂĨŽƌŵĂůƐƚĂŶĚĂƌĚŝǌĂƟŽŶƉƌŽĐĞƐƐǁĂƐƉĞƌĨŽƌŵĞĚ ǀŝĂWƌŽĐƵƌĞŵĞŶƚŽƌŝĨƚŚĞƌĞŝƐĂŚŝƐƚŽƌŝĐĂůƉƌĞĐĞĚĞŶĐĞĞƐƚĂďůŝƐŚĞĚĨŽƌƚŚĞƵƐĞŽĨƚŚĞƉƌŽĚƵĐƚ͕ƉůĞĂƐĞĞǆƉůĂŝŶƉƵƌĐŚĂƐĞ͕ ĂŶĚƵƐĞŚŝƐƚŽƌǇĂŶĚƚŚĞĐƵƌƌĞŶƚůĞǀĞůŽĨŽƵŶƚǇŝŶǀĞƐƚŵĞŶƚŝŶƚŚĞƉƌŽĚƵĐƚ͘ ǆƉůĂŝŶǁŚǇŝƚŝƐŝŶƚŚĞŽƵŶƚǇ͛ƐďĞƐƚŝŶƚĞƌĞƐƚƚŽƵƐĞƚŚŝƐƉƌŽĚƵĐƚͬƐĞƌǀŝĐĞƌĂƚŚĞƌƚŚĂŶŝƐƐƵŝŶŐĂĐŽŵƉĞƟƟǀĞƐŽůŝĐŝƚĂƟŽŶ͘ tŚĂƚĂƌĞƚŚĞďĞŶĞĮƚƐĨƌŽŵƚŚĞĐŽŶƟŶƵĞĚƵƐĞ͍ƌĞƚŚĞƌĞĐŽƐƚƐƚŚĂƚǁŽƵůĚďĞŝŶĐƵƌƌĞĚŝĨĂĚŝīĞƌĞŶƚǀĞŶĚŽƌͬƉƌŽĚƵĐƚ ǁĂƐƵƐĞĚ͍tŚĂƚǁŽƵůĚŽĐĐƵƌŝĨĂŶŽƚŚĞƌďƌĂŶĚͬǀĞŶĚŽƌǁĂƐƵƐĞĚ͍ ǆƉůĂŝŶŚŽǁƚŚĞƉƌŝĐŝŶŐĐŽŵƉĂƌĞƐƚŽŽƚŚĞƌǀĞŶĚŽƌƐͬƉƌŽĚƵĐƚƐĂŶĚŝƐŝƚĐŽŶƐŝĚĞƌĞĚƚŽďĞĨĂŝƌĂŶĚƌĞĂƐŽŶĂďůĞ͘ WƌŽǀŝĚĞ ŝŶĨŽƌŵĂƟŽŶŽĨŚŝƐƚŽƌŝĐĂůƵƐĞĂŶĚǁŚĞƚŚĞƌƉƌŝĐŝŶŐŚĂƐŝŶĐƌĞĂƐĞĚͬĚĞĐƌĞĂƐĞĚ͘/ĨƐŽůĞƐŽƵƌĐĞĂŶĚŶŽŽƚŚĞƌƉƌŽĚƵĐƚŝƐ ĂǀĂŝůĂďůĞ͕ƉƌŽǀŝĚĞƚŚĞĐŽƐƚĨŽƌĂĚĚƌĞƐƐŝŶŐƚŚĞŶĞĞĚƐǀŝĂĂŶĂůƚĞƌŶĂƚĞĂƉƉƌŽĂĐŚ͘ tŝůůƚŚŝƐƉƵƌĐŚĂƐĞŽďůŝŐĂƚĞƚŚĞŽƵŶƚǇƚŽĨƵƚƵƌĞĂŶĐŝůůĂƌǇƉƌŽĚƵĐƚƐŽƌƐĞƌǀŝĐĞƐ, eŝƚŚĞƌŝŶƚĞƌŵƐŽĨŵĂŝŶƚĞŶĂŶĐĞŽƌ ƐƚĂŶĚĂƌĚŝǌĂƟŽŶ͍ /ĨǇĞƐ͕ĞǆƉůĂŝŶǁŚĂƚƚǇƉĞƐ͘ zĞƐEŽ The County has been using the Hach products and services since 2004. Spending from 2004 through 2022 is approximately $1,509,000 in critical components. The majority of the water monitoring panels are Hach products. Hach provides continuity of product, service and support. Other companies may offer similar products but do not offer service and support, which would require working with additional vendors for service. This could lead to warranty issues and delays in service on critical components. Calibrations by a certified technician is often product specific. The majority of the water monitoring panels at the County are Hach products. To replace these panels alone would take several thousands of dollars per peice of equipment and potential redesign of the enclosures, as some companies equipment would not fit properly into the enclosure design. Not only would it require purchase of new equipment but extensive labor hours in installation, re-plumbing and rewiring and costly interfaces with the SCADA system as well as training Team members on new equipment and processes. The County has been using the Hach products and services since 2004. Spending from 2004 through 2022 is approximately $1,509,000 in critical components. The majority of the water monitoring panels are Hach products. To replace these panels alone would take several thousands of dollars per piece of equipment and potential redesign of the enclosures, as some companies equipment would not fit properly into the enclosure design. Not only would it require purchase of new equipment but extensive labor hours in installation, re-plumbing, rewiring and costly interfaces with the SCADA system as well as training Team members on new equipment and processes. Continue with Hach's annual service agreement and purchases of their components for warranty purposes and use of their proprietary reagents, analyzer, turbidimeters, chemistries and sensors to ensure certification of meter results to the State and Federal. Page 2863 of 3899 t/sZZYh^d&KZD WĂŐĞ4 ŽĨ4 ZĞǀŝƐĞĚϵͬϮϬϮϯ DĂƌŬĞƚƌĞƐĞĂƌĐŚĂŶĚŵĂƌŬĞƚĂůƚĞƌŶĂƟǀĞƐ͘ tŚĞŶǁĂƐƚŚĞůĂƐƚƟŵĞĂŵĂƌŬĞƚĞǀĂůƵĂƟŽŶǁĂƐƉĞƌĨŽƌŵĞĚƚŽĚĞƚĞƌŵŝŶĞŝĨ ĞŝƚŚĞƌƚŚĞƚĞĐŚŶŽůŽŐǇŽƌǀĞŶĚŽƌŽīĞƌŝŶŐƐŚĂǀĞĐŚĂŶŐĞĚ͍ĂƐĞĚŽŶƚŚĞůŝĨĞĞǆƉĞĐƚĂŶĐǇŽĨƚŚĞƉƌŽĚƵĐƚ͕ǁŚĞŶĚŽǇŽƵ ĂŶƟĐŝƉĂƚĞĞǀĂůƵĂƟŶŐƚŚĞŵĂƌŬĞƚĂŐĂŝŶ͍ƩĂĐŚĂĚĞƚĂŝůĞĚŵĂƌŬĞƚĞǀĂůƵĂƟŽŶƌĞƉŽƌƚ ŝĨthe cŽŵƉůĞǆŝƚǇ͕ĚƵƌĂƟŽŶ͕ĂŶĚĚŽůůĂƌ ĂŵŽƵŶƚŽĨƚŚĞƉƵƌĐŚĂƐĞǁŝůůďĞĂ ŚŝŐŚƌŝƐŬƚŽƚŚĞŽƵŶƚǇ͘ /ƚŝƐĂĨĞůŽŶǇƚŽŬŶŽǁŝŶŐůǇĐŝƌĐƵŵǀĞŶƚĂĐŽŵƉĞƟƟǀĞƉƌŽĐĞƐƐĨŽƌĐŽŵŵŽĚŝƟĞƐŽƌƐĞƌǀŝĐĞƐďǇĨƌĂƵĚƵůĞŶƚůǇƐƉĞĐŝĨǇŝŶŐ ƐŽůĞƐŽƵƌĐĞ͘&ůŽƌŝĚĂ^ƚĂƚƵƚĞϴϯϴ͘ϮϮ;ϮͿ͘ SECTION EIGHT ZĞƋƵĞƐƚĞĚďǇ͗ ^ŝŐŶĂƚƵƌĞ͗ ŝǀŝƐŝŽŶŝƌĞĐƚŽƌ͗ ^ŝŐŶĂƚƵƌĞ͗ ĞƉĂƌƚŵĞŶƚ,ĞĂĚ;ZĞƋƵŝƌĞĚŝĨŽǀĞƌΨϱϬ͕ϬϬϬͿ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚ^ƚƌĂƚĞŐŝƐƚ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚŝƌĞĐƚŽƌ;ŽƌĚĞƐŝŐŶĞĞͿ͗ ^ŝŐŶĂƚƵƌĞ͗ WƌŽĐƵƌĞŵĞŶƚhƐĞKŶůǇ ĂƚĞĚǀĞƌƟƐĞĚ͗ ĂƚĞŽĨZĞĐŽŵŵĞŶĚŝŶŐ ĞƐŝŐŶĂƟŽŶ: ĂƚĞŽĨĞƐŝŐŶĂƟŽŶ ĞŶŝĞĚ͗ ƉƉƌŽǀĞĚ&Žƌ͗ ^ƚĂƌƚĂƚĞ͗ ŶĚĂƚĞ͗ ƉƉƌŽǀĞĚďǇŽĂƌĚ͗ ĂƚĞ͗ ŐĞŶĚĂη͗ ŽŶƚƌĂĐƚη͗ ŽŶƚƌĂĐƚEŽƚƉƉůŝĐĂďůĞ ǆĞŵƉƟŽŶη͗ Staff researched the Market in the past year and found there are no new significant technological advancements or requirements that justify purchasing new metering and monitoring systems. Several other agencies in Florida, such as The City of North Miami Beach, The City of Tarpon Springs, Lee County, Manatee County, Pasco County, Tampa Bay, Town of Davie, FL have received approval for Sole Source with Hach for the same reasons Collier County Staff indicate here. Randy Lewis Howard Brogdon George Yilmaz Ph.D., P.E. Jennifer Ziglar Sandra Srnka LewisRandy Digitally signed by LewisRandy Date: 2024.02.27 10:13:05 -05'00' brogdon_h Digitally signed by brogdon_h Date: 2024.03.06 10:45:42 -05'00' YilmazGeorge Digitally signed by YilmazGeorge Date: 2024.03.12 11:09:08 -04'00' ZiglarJennifer Digitally signed by ZiglarJennifer Date: 2024.04.18 09:32:42 -04'00' Sandra Srnka Digitally signed by Sandra Srnka Date: 2024.04.19 13:16:51 -04'00' 4/9/24 4/18/24 10/1/24 9/30/30 24-031-NS 25-012-WV Page 2864 of 3899 Confidential - Company Proprietary Sole Source Letter February 28, 2024 Customer Name: Collier County Board of Commissioners Customer Address: 3299 TAMIAMI TRL Customer City, State & Zip: NAPLES, FL 34112 Customer Account Number: 184913 RE: SOLE SOURCE LETTER – Hach Brand Instruments Hach Brand Products – Instruments and Chemistry: Brands to include, but not limited to: Other Hach Brands Evita, GLI, Hach, Homeland Security Technologies, OPS Systems, Orbisphere, Polymetron, Sigma, Anatel, Dr. Lange, Environmental Test Strips, HIAC, Hydrolab, IQ Scientific Instruments, Lachat Instruments, Leica Microsystems, Marsh-McBirney, Met Onem OTT, Hydrometry, Radiometer Analytical, Sea-Bird Electronics, WET Labs, Hach WIMS™, CLAROS Collect, Mobile Sensor Management Thank you for your interest in Hach Company products. This letter is to advise that Hach Company is the sole source manufacturer for all Hach branded instrumentation and chemistry. This excludes all resell items, such as glassware, measuring spoons, brushes, and other general lab accessories. Any software or firmware additions or alterations must be purchased directly from Hach Company. This letter is to confirm that Hach Company is the sole authorized manufacturer and direct distributor of the items listed above. Thank you for your interest in Hach Company Products. If we can be of further assistance, please contact us at 800-227-4224. Thank you. Michelle MathewsonManager, Sales Support & Quotes Page 2865 of 3899 Notice of Recommended Designate of Sole/Single Source Notice of Intent Name Hach Company Posting Date 4/09/24 Due Date 4/16/24 Recommendation Manufacturer Name Hach Company Vendor/Provider Name Hach Company Approved Signatures Project Manager: Procurement Strategist: Procurement Services Director: DocuSign Envelope ID: 29EFA14D-C845-4772-A23D-D2FAB333AE53 4/18/2024 4/18/2024 4/19/2024 Page 2866 of 3899