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PBSD Landscape & Safety Minutes 06/26/2024PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING DUNE 26, 2024 The Landscape &Safety Committee of the Pelican Bay Services Division met on Wednesday, June 26 at 1:30 p.m, at the PBSD Office Conference Room, Suite 102, 8960 Hammock Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Susan Hamilton Joe Chicurel, Chairman Brad Hildebrandt Jack Cullen (absent) Greg Stone Peter Griffith Michael Weir Pelican Bay Services Division Staff Dave Greenfield, Supervisor —Field II Neil Dorrill, Administrator Karin Herrmann, Project Manager I Dawn Brewer, Ops. Support Spec. II (absent) Lisa Jacob, Project Manager II (absent) Chad Coleman, Operations Manager Barbara Shea, Admin. Support Spec. II Darren Duprey, Supervisor— Field I (absent) Also Present Michael Fogg, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 03/25/24 Meeting Minutes 5. Audience Comments 6. Administrator's Report a. Sidewalk Project and Restoration Update 7. Extra CCSO Patrols Discussion 8. All -Way Stops Discussion at: a. PB Blvd. & North Pointe Dr. b. PB Blvd. & Hammock Oak Dr. i. Resident request to Commissioner I-Iall for a Flashing Light at Crosswalk c. Gulf Park Dr. & Rid gewood Dr. d. Gulf Park Dr. & Green Tree Dr. 9. L&S Committee Member Questionnaire Discussion a. Ridgewood & Green Tree Possible Planting Sites determined by Utility Conflicts & Private Property Authorization and Agreement to Maintain 10. Paver Crosswalks Discussion 11. Adjournment Pelican Bay Services Division Landscape & Safety Committee Meeting June 26, 2024 ROLL CALL Mr. Cullen was absent and a quorum was established. NEW COMMITTEE MEMBER INTRODUCTION Dr. Chicurel welcomed new committee members Mr. Brad Hildebrandt and Mr. Greg Stone, Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as presented. The motion carried unanimously. Ms. Hamilton motioned, Mr. Griffith seconded to approve the 3/25/24 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'S REPORT SIDEWALK PROJECT AND RESTORATION UPDATE Mr. Dorrill reported that our sidewalk project is at 99.55% completion. The contractor is currently working on the last 200 linear feet of sidewalk, and reworking a curb area adjacent to the Crescent Association. He commented that we have partially processed the most recent pay request, which is in dispute with the contractor. We are disputing Quality Enterprise's request for overtime pay reimbursement for contracted irrigation and restoration work. Mr. Dorrill noted that all other pay application requests have been paid and that 145 days remain on the contract. He commented that County final inspections have not yet been completed. Mr. Coleman commented that QE is currently redoing several sidewalk areas for aesthetic reasons and slope issues. Dr. Chicurel expressed his appreciation for the County's participation in the project and Mr. Dorrill's efforts in obtaining their contribution. EXTRA CCSO PATROLS DISCUSSION Mr. Dorrill provided a historical perspective on this agenda item. He explained that a number of years ago, our enabling ordinance, which sets out the powers, duties and responsibilities of the PBSD taxing district, was amended to include contracting for extraordinary road patrols from the Sheriff's Dept. This service was provided for many years until the Parkland School shooting in Broward County, at which time the state mandated the presence of uniformed law enforcement in every school. Mr. Dorrill reported that the Sheriff's Dept. has informed us that we are now eligible to contract for these extra patrols, which would only be available after school hours, for minimum 4-hour shifts. He noted that the Sheriff s Dept. has data on "geo-cells" which are historical areas of higher crime. Mr. Coleman commented that historically the PBSD budgeted $30,000/year for this service. He suggested that we request uniformed Sheriffs deputies at a cost of approximately $78/hour. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting June 26, 2024 Ivlr. Griffith commented on recent reports of check thefts (via the mail service). He noted that he has discussed this issue with the Sheriff's Dept and has learned that (1) this is a county- wide issue, (2) these incidents have been turned over to the U.S. Postal Service, and (3) it is believed that the thefts are occurring at an internal sorting facility and not locally. Mr. Griffith also commented on the projected increase in traffic over the next 10 years and suggested that we need a larger plan to address this. I-Ie suggested that we look into the possibility of installing speed bumps, slow biunps, or gates in our community. Mr. Hildebrandt commented that we may expect pushback by PB residents on any installation of speed bumps or slow bumps. Mr. Dorrill commented that staff will explore speed bumps and slow bumps. Dr. Chicurel commented that the Sheriff's Dept. has indicated that we may request a maximum of two details/week, after 4 p.m. When school is session, details will only be available on weekends; when school is not in session, details will be available seven days a week. Mr. Weir commented that school will be in session beginning in August, and therefore patrols would only be available to us on weekend evenings, which would not be very cost effective and would not do much good. Mr. Griffith commented that any additional policing would be a positive to our community. Ms. Hamilton motioned, Mr. Griffith seconded to take up the Sheriff s Dept. on their offer to give us this extra patrol coverage. The motion carried 4-0, with Mr. Weir abstainin . Dr. Chicurel commented that he will bring this recommendation to the board, and that he will work with the Sheriff s deputies on the timing of the extra patrols. Mr. Coleman reported that the Sheriffs Dept. is available for safety meetings. ALL -WAY STOPS Dr. Chicurel commented (and Mr. Coleman confirmed) that we will request traffic studies, during season, of four intersections including (1) PB Blvd. & North Pointe Dr., (2) PB Blvd. & Hammock Oak Dr., (3) Gulf Park Dr. & Ridgewood Dr., and (4) Gulf Park Dr. & Green Tree Dr. Dr. Chicurel noted that in the recent past, the County indicated that although a traffic study indicated that 3-way stops were not necessary at the North Pointe Dr./Pelican Bay Blvd. intersection, we would be able to install these stop signs, provided the PBSD paid for the signage. Dr. Chicurel asked staff to look into whether this option would still be available to us. Dr. Chicurel commented on an e-mail sent to Commissioner Hall by a Cresent resident regarding safety at the intersection of Hammock Oak Dr. and PB Blvd. (included in the agenda packet). Mr. Coleman commented that if a traffic study determined that stop signs were not appropriate for this intersection, then the next step would be for us to hire a consultant to complete a study to look at the possibility/need for a "flashing light crosswalk" at this intersection. Mr. Weir suggested that 3-way stop signs are not necessary at the two intersections with Gulf Park Dr. He noted that he frequently drives on Gulf Park Dr. and has not observed any traffic issues. Dr. Chicurel commented that he is in favor of traffic studies of all four intersections, and that he will report back to the board, our intent to ask for these studies to be performed during season. L&S COMMITTEE MEMBER QUESTIONNAIRE DISCUSSION FORM 3 Pelican Bay Services Division Landscape & Safety Committee Meeting June 26, 2024 ...... _.......... Dr. Chicurel thanked committee members for their input via a questionnaire. (Responses from Mr. Cullen and Mr. Griffith were included in the agenda packet.) He noted that issues discussed on Mr. Cullen's questionnaire are being addressed as we continue to restore and maintain our landscaping throughout the community. Dr. Chicurel thanked Mr. Greenfield and his staff for all of the recent improvements to our landscaping, addressing both aesthetics as well as line -of- sight issues. Dr. Chicurel summarized the three issues provided on Mr. Griffith's questionnaire submittal as (1) restoring the treescape, (2) installing a tree canopy, and (3) developing a four-year plan. Mr. Griffith commented that we have no discreet policies or a plan in place for tree -planting. His thoughts/ideas/suggestions on trees included the following. • The City of Naples recently implemented an aggressive program of planting trees in right- of-way areas. The PBSD should implement a similar program. • More shade trees would benefit our residents, many of whom are unable to enjoy our new sidewalks, due to the lack of shade. • Pelican Bay has lost many trees to storms as well as removal by homeowners which have never been replaced. • PBF covenants include tree requirements; resident non-compliance should be addressed by the PBF. • The PBSD has the power to install and maintain trees in the right-of-way. Mr. Hildebrandt commented that the PBF's Strategic Planning Committee has been discussing an overall vegetation plan which he expects will be shared with the PBSD very soon. Dr. Chicurel commented that we cannot force homeowners to accept new trees onto their private property and that we must be cognizant of diverse opinions. He noted that there are also many areas with utility conflicts, which prevent new tree plantings in these areas. Dr. Chicurel commented that during the sidewalk project, staff has looked at Ridgewood Dr. and Green Tree Dr. and put together a presentation of possible locations to install new trees. RIDGEWOOD &GREEN TREE POSSIBLE PLANTING SITES Mr. Coleman provided the results of a feasibility study of potential tree planting sites on Ridgewood Dr. and Green Tree Dr., prepared by LJA Engineers (the new owner of Agnoli, Barber, & Brundage). Diagrams of the areas along these streets, with potential tree -planting sites identified, were reviewed by the committee. Mr. Coleman commented that the PBSD does not own any land. He also noted that many of the potential sites are located in the right-of-way on private property. Several committee members noted that if trees were planted in many of these sites, they would create line -of -sight issues. Dr. Chicurel commented that representatives of the Waterford Assoc. have expressed that they do not want any new trees planted on their property or adjacent to their property. Mr. Dorrill commented that we could maintain any newly planted trees on private property in the right -of --way, but that we would require a willing homeowner to provide the necessary irrigation for the tree. He noted that board approval would not be required to purchase new trees, but that we would want the board to weigh in on installing trees in single family neighborhoods. Mr. Fogg commented that the board should approve any new tree planting policy. Dr. Chicurel concluded that 2 trees can be planted in sites identified by LJA Engineers, and that additional analysis and conversations with homeowners are needed in order to add more sites in which to install new trees (as identified by LJA). 0 Pelican Bay Services Division Landscape & Safety Committee Meeting June 26, 2024 PAVER CROSSWALKS Dr. Chicurel reported on problems associated with pavers in PB crosswalks which include (1) injuries (documentation of a recent reported injury was included in the agenda packet) and (2) the high cost of maintaining the pavers. He commented that the lateral pressure from tinning cars dislodges pavers. Mr. Coleman recommended implementing a pilot project to replace the pavers in one crosswalk with concrete pavers (which resemble pavers and can be purchased in any color) and review their durability over time. He noted that we would need to obtain an approval from Traffic Ops. before implementing such a pilot project. Ml•. Dorrill suggested that committee members look at the bomanite-stamped concrete which was installed by the County (approximately 25 years ago) at the intersection of Golden Gate Pkwy., and Goodlette Rd., adjacent to Naples High School and the Coastland Mall, to see how this concrete has withstood the test of time or whether it has been removed. Mr. Dorrill noted that our existing PB pavers are clay -fired brick which was selected by the PBF because this material does not fade and does not require pressure -washing. Mr. Trent Waterhouse suggested that we monitor any additional noise which may result from the installation of concrete pavers in our pilot project. OTHER COMMENTS Mr. Stone asked whether there was any update on the possibility of a median modification on US41 at the intersection of US41 and Gulf Park Dr. Nh•. Coleman responded that the state is not motivated to make any median modifications. Mr. Weir commented that there is a sign, facing outbound traffic on Gulf Park Dr., which states, "in this lane, right turn only" which may imply that vehicles may turn left from the other lane. He suggested that it may be helpful to change the wording on this sign to reinforce that all traffic may only make a right turn. Mr. Coleman thanked the PBF for the new Oakmont fountain. Mr. Trent Waterhouse asked for an update on plans by the Naples Grande Hotel to close off the parking lot at the south end of Crayton Rd. or any other plans for modifications to their property adjacent to this intersection. Mr. Coleman responded that he has had no updates from the Naples Grande Hotel. Mr. Waterhouse asked whether new shanows on Myra Janco Daniels Blvd. will be included in the PBSD summer sharrow re -painting project. Mr. Dorrill replied that we will need a right-of-way permit to allow us to paint any new sharrows. By consensus, the committee agreed that new shanows on Myra Janco Daniels Blvd. should be included in our summer shanow project. Mr. Coleman commented that staff will pursue the necessary County permit. The meeting was adjourned at 3:00 Chairman approveA LV as presented OR � � as amended ON � �3 a � date