Agenda 09/24/2024 Item #16F13 (Invitation to Bid No. 24-8248, to maintain each Aquatic facility's integrity and continuous operation through a preventative maintenance plan)9/24/2024
Item # 16.F.13.
ID#: 2024-966
Executive Summary
Recommendation to award Invitation to Bid No. 24-8248, “Preventative Maintenance and Repairs of Pumps and
Ancillary Equipment for Aquatic Facilities,” to John Mader Enterprises, Inc., d/b/a Mader Electric Motors, in the
estimated amount of $200,000 per year, and approximately $1,000,000 for the duration of the agreement, and authorize
the Chairman to sign the attached Agreement.
OBJECTIVE: To maintain each aquatic facility's integrity and continuous operation through a preventative
maintenance plan.
CONSIDERATIONS: Facilities Management has assumed responsibility for maintaining the aquatic facilities at seven
county parks. Each facility has multiple pumps, valves, and motors of varying horsepower to keep the pool amenities
running for public use. To maintain the integrity, health, safety, and continuous operation of each aquatic facility, pumps
and ancillary equipment maintenance service contract is needed.
On April 26, 2024, the Procurement Services Division released Invitation to Bid (“ITB”) No. 24-8248 for Preventative
Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities. The County received four (4) bids
by the June 12, 2024, submission deadline, as shown below.
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
John Mader Enterprises, Inc. d/b/a
Mader Electric Motors
Fort Myers Lee FL $98,995 Yes/Yes
JCR Mechanical Contractor, Inc Hialeah Miami-Dade FL $196,815 Yes/Yes
Commercial Energy Specialists,
LLC
Jupiter Palm Beach FL $416,308 Yes/Yes
Valiente Builders, LLC Naples Collier FL $112,236 No/Yes
Staff reviewed the bids received and found John Mader Enterprises, Inc. d/b/a Mader Electric Motors (“JME”), JCR
Mechanical Contractor, Inc., and Commercial Energy Specialists, LLC, contractors responsive and responsible while
found Valiente Builders, LLC responsible but nonresponsive. Staff determined that JME is the lowest responsive and
responsible bidder.
The bid tabulation total is based on preventative maintenance for eleven specific aquatic facilities, one hundred (100)
hours of additional repair services, and an urgent repair service fee.
Staff recommends awarding the ITB and attached agreement to the lowest responsive and responsible bidder, John
Mader Enterprises, Inc. d/b/a Mader Electric Motors (“JME”), and that it is in the best interest of the County not to
award to a secondary vendor. JME has been registered to do business in Florida since 1988 and has provided the
County's electric motor and pump repair and replacement services for over nineteen (19) years.
The proposed attached agreement for preventative maintenance and repair services provides for an initial three-year term
with two additional one-year renewal options. In the past, the approach was “break-fix” and now the intent of this
agreement is to provide for “preventative maintenance,” which in turn will lower the cost of the repairs and prolong the
life of the equipment.
FISCAL IMPACT: Funding for this agreement will be budgeted in the MSTU Fund (1011) Parks and Other Property
Cost Center (156332) and the General Fund (0001) Parks Maintenance Cost Center (156338).
GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this Executive
Summary.
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LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
RECOMMENDATIONS: To award Invitation to Bid No. 24-8248, “Preventative Maintenance and Repairs of Pumps
and Ancillary Equipment for Aquatic Facilities,” to John Mader Enterprises, Inc., d/b/a Mader Electric Motors, in the
estimated amount of $200,000 per year, and approximately $1,000,000 for the duration of the agreement (with renewal
options exercised), and authorize the Chairman to sign the attached Agreement.
PREPARED BY: Dayne Atkinson, Principal Project Manager, Parks and Recreation Division
ATTACHMENTS:
1. 24-8248 ContractVS_John Mader
2. 24-8248 Bid Tabulation
3. 24-8248 NORA
4. 24-8248_Mader Electric Motors_Bid Submittal
5. 24-8248 Solicitation
6. 24-8248 Insurance _ John Mader
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Project Manager: Viviana Giarimoustas
Procurement Strategist: Lisa Oien ITB 24-8248 Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
Notifications Sent: 1,847
Bids Viewed: 472
Bids Received: 4
Line
No.Description Quantity Unit Price Unit Price Unit Price Unit Price
1 North Collier Regional Park Sun and Fun Pump House #1
2 9,910.00$ 32,175.00$ 50,039.00$ 8,560.00$
2 North Collier Regional Park Sun and Fun Pump House #2 2 2,000.00$ 6,600.00$ 9,812.00$ 3,424.00$
3 North Collier Regional Park Sun and Fun Pump House #3
2 2,500.00$ 7,400.00$ 12,266.00$ 4,280.00$
4 Golden Gate Community Park Pump House #1 2 3,500.00$ 4,900.00$ 14,324.00$ 4,280.00$
5 Immokalee Sports Complex Pump House #1
2 2,000.00$ 3,950.00$ 11,009.00$ 2,568.00$
6 Eagle Lakes Community Park Pump House #1 2 4,000.00$ 8,950.00$ 28,035.00$ 8,560.00$
7 Big Corkscrew Island Regional Park Pump House #1
2 6,000.00$ 14,400.00$ 28,035.00$ 8,560.00$
8 Vineyards Community Park Pump House #1 2 1,500.00$ 3,250.00$ 1,321.00$ 3,424.00$
9 Freedom Park Fountain
2 1,500.00$ 2,850.00$ 1,321.00$ 1,712.00$
10 North Collier Administrative Building Fountain 2 1,000.00$ 2,000.00$ 1,321.00$
11 Big Corkscrew Island Regional Park Administrative Building Fountain
2 500.00$ 1,600.00$ 1,321.00$
Estimated
Hours
Hourly
Rate
Hourly
Rate
Hourly
Rate
Hourly
Rate
12 Supervisor
100 75.00$ 76.25$ 300.00$ 70.00$
13 Laborer 100 75.00$ 25.00$ 200.00$ 30.00$
14 Foreman
100 75.00$ 42.50$ 250.00$ 65.00$
15 Technician 100 75.00$ 58.25$ 225.00$ 45.00$
16 Urgent Service Fee
1 175.00$ 465.00$ 1,200.00$ 500.00$
*Minor Irregularity
Opened By: Matthew Webster
Witnessed By: Justin Landgrebe
Date: June 12, 2024 at 3:00 PM EST
BID TABULATION
YES
YES
YES
YES
YES
YES/NO
YES
YES
YES
YES
N/A
N/A
Mark up for Remedial Maintenance, Repairs, Replacements and Restorations
Parts and Materials Markup Percent 10%
Rental Equipment Markup Percent 10%
Subcontractor Markup Percent 15%
After hours and Urgent Work 1.5 X Straight Time
Hourly
W-9
Sun Biz
E-Verify
Addenda (5)
YES
YES
YES
YES
YES
YES*
YES
YES
YES
YES
Form 4: Local Vendor Preference
Business Tax Receipt
Form 5: References YES
Required Documents YES/NO YES/NO
Bid Schedule
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification Affidavit
Form 3: Immigration Affidavit Certification
YES
YES
YES
YES*
YES
YES*
YES
YES
N/A
N/A
YES
John Mader Enterprises, Inc.
d/b/a Mader Electric Motors
JCR Mechanical Contractor,
Inc
4,250.00$
6,500.00$
5,700.00$
5,825.00$
196,815.00$
465.00$
Total
7,625.00$
2,500.00$
2,000.00$
1,000.00$
Total Bid:
Provide an all inclusive price for semi-annual preventative maintenance to the pumps. Provide hourly rates for remedial maintenance, repairs, replacements and
restorations. *Quantities listed are for evaluation purposes only.
17,900.00$
28,800.00$
13,200.00$
14,800.00$
9,800.00$
7,900.00$
64,350.00$
4,000.00$
Total Price
Section 3: Urgent Repair Service
4,000.00$
3,200.00$
Section 1: Preventative Maintenance
22,500.00$
1,200.00$
416,308.00$
Commercial Energy
Specialists, LLC
Total Price
100,078.00$
6,500.00$
Section 2: Additional Services Hourly Rates Total
7,500.00$
3,000.00$
19,820.00$
12,000.00$
3,000.00$
4,000.00$
8,000.00$
5,000.00$
7,000.00$
98,995.00$
7,500.00$
7,500.00$
7,500.00$
Total Price
175.00$
19,624.00$
24,532.00$
28,648.00$
22,018.00$
56,070.00$
56,070.00$
2,642.00$
2,642.00$
2,642.00$
2,642.00$
Total
30,000.00$
20,000.00$
25,000.00$
6,848.00$
3,424.00$
-$
-$
Total
7,000.00$
3,000.00$
8,560.00$
8,560.00$
5,136.00$
NON-RESPONSIVE
Valiente Builders LLC
Total Price
17,120.00$
6,848.00$
YES
YES
YES
YES
YES
YES
YES
YES
YES
YES
4,500.00$
500.00$
112,236.00$
YES/NO
YES
17,120.00$
17,120.00$
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Notice of Recommended Award
Solicitation: 24-8248 Title: Preventative Maintenance and Repairs of Pumps and Ancillary Equipment
for Aquatic Facilities
Due Date and Time: June 12, 2024, at 3:00 PM EST
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
John Mader Enterprises,
Inc. d/b/a Mader Electric
Motors
Fort Myers Lee FL $98,995.00 Yes/Yes
JCR Mechanical Contractor,
Inc
Hialeah Miami-Dade FL $196,815.00 Yes/Yes
Commercial Energy
Specialists, LLC
Jupiter Palm Beach FL $416,308.00 Yes/Yes
Valiente Builders, LLC Naples Collier FL $112,236.00 No/Yes
Utilized Local Vendor Preference: Yes No
Recommended Vendor(s) For Award:
On April 26, 2024, the Procurement Services Division released Invitation to Bid (“ITB”) No. 2 4-8248,
“Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities”, to one
thousand eight hundred and forty-seven (1,847) vendors. Four hundred seventy-two (472) bid packages were
viewed and four (4) bids were received by the June 12, 2024, submission deadline.
Staff reviewed the bids received. Three (3) bidders were found to be responsive and responsible with minor
irregularities, as shown above. Valiente Builders, LLC was deemed non-responsive for failing to submit the
revised/correct Bid Schedule.
Award has been established based on the lowest total bid to a primary vendor only. Staff has determined it to
be in the best interest of the County not to award a secondary. Staff recommends award to John Mader
Enterprises, Inc. d/b/a Mader Electric Motors, the lowest responsive and responsible bidder.
Contract Driven Purchase Order Driven
Required Signatures
Project Manager:
Procurement Strategist:
Procurement Services Director:
__________________________________ _________________
Sandra Srnka Date
Docusign Envelope ID: E47C98E0-6151-4E87-AA4C-35BCA75EA3A2
7/8/2024
7/8/2024
7/9/2024
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County of Collier, FL
Procurement
-, -
3299 Tamiami Trail, East Naples, FL 34112
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
RESPONSE DEADLINE: June 12, 2024 at 3:00 pm
Report Generated: Wednesday, June 12, 2024
Mader Electric Motors Response
CONTACT INFORMATION
Company:
Mader Electric Motors
Email:
ron@maderelectricmotors.com
Contact:
Ron Hartman
Address:
18161 N. Tamiami Trail
Ft. Myers, FL 33903
Phone:
(239) 413-4351
Website:
www.maderelectricmotors.com
Submission Date:
Jun 12, 2024 7:56 AM
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[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
undefined - Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
Page 2
ADDENDA CONFIRMATION
Addendum #1
Confirmed Jun 5, 2024 12:40 PM by Ron Hartman
Addendum #2
Confirmed Jun 5, 2024 12:40 PM by Ron Hartman
Addendum #3
Confirmed Jun 5, 2024 12:40 PM by Ron Hartman
Addendum #4
Confirmed Jun 5, 2024 12:40 PM by Ron Hartman
Addendum #5
Confirmed Jun 5, 2024 12:40 PM by Ron Hartman
QUESTIONNAIRE
1. 1. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this
response on behalf of my company.*
Confirmed
2. 2. General Bid Instructions*
General Bid Instructions have been acknowledged and accepted.
Confirmed
3. 3. Collier County Purchase Order Terms and Conditions*
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
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[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
undefined - Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
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Confirmed
4. 4. Insurance Requirements*
Vendor Acknowledges Insurance Requirement and is prepared to produce the required insurance certificate(s) within five (5) da ys of
the County's issuance of a Notice of Recommended Award.
Confirmed
5. 5. Collier County Required Forms
5.1. BID SCHEDULE*
Please upload using excel format.
24-8248_Bid_Schedule_R1.xlsx
5.2. VENDOR DECLARATION STATEMENT (FORM 1)*
Form_1_Vendor_Declaration_Statement.pdf
5.3. CONFLICT OF INTEREST CERTIFICATION (FORM 2)*
Form_2_Conflict_of_Interest_Certification_Affidavit.pdf
5.4. IMMIGRATION AFFIDAVIT CERTIFICATION (FORM 3) *
Fom_3_Immigration_affidavit_Certification.pdf
5.5. CERTIFICATION FOR CLAIMING STATUS AS A LOCAL BUSINESS (FORM 4) IF APPLICABLE
Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form_4_Vendor_Submittal_Local_Vendor_Certification.pdf
5.6. REFERENCE QUESTIONNAIRE (FORM 5)*
Vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during the last three (3) years whose projects are of a
similar nature to this solicitation as a part of their proposal.
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[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
undefined - Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
Page 4
City_of_Tampa_Reference.pdf
Lee_County_Reference.pdf
City_of_Sarasota.pdf
5.7. W-9 FORM*
W-9.pdf
5.8. PROOF OF STATUS FROM DIVISION OF CORPORATIONS-FLORIDA DEPARTMENT OF STATE (SUNBIZ)*
http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Sunbiz.pdf
5.9. E-VERIFY *
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid. E-Verify
Memorandum of Understanding or Company Profile page should be attached with your submittal
E_Verify.pdf
5.10. SIGNED ADDENDA
All Addenda have been signed and attached.
Collier_County_24-8248.pdf
5.11. MISCELLANEOUS DOCUMENTS
EASA_Certificate.pdf
MEM_Line_Card_N_Ft_Myers_R19_5-10-23.pdf
Mader_Electric_Motors_Power_Point_July_2023.pptx
6. 6. Local Vendor Preference Certification
6.1. STATE OF FLORIDA (SELECT COUNTY IF VENDOR IS DESCRIBED AS A LOCAL BUSINESS)
Lee County
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[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
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6.2. LOCAL VENDOR CERTIFICATION
Vendor affirms that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid or proposal
submission to do business within Collier County, and that identifies the business with a permanent physical business address located
within the limits of Collier County from which the vendor’s staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage
shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the
foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of
Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of em ployment
opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier
County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal t o be
eligible for consideration as a "local business" under this section. A vendor who misrepresents t he Local Preference status of its firm in
a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under
this section.
Under penalties of perjury, I certify that the information shown on this response is correct to my knowledge
Confirmed
PRICE TABLES
TOTAL BID AMOUNT
Please submit in excel format.
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Total Bid 1 Total $98,995.00 $98,995.00
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[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
GEN No. 24-8248
Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for Aquatic Facilities
[MADER ELECTRIC MOTORS] RESPONSE DOCUMENT REPORT
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Line Item Description Quantity Unit of
Measure
Unit Cost Total
TOTAL $98,995.00
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David B BayCity of Sarasotadavid.bay@sarasotafl.gov941-263-6212Motor/blower/ pump repairsongoingdepends on job50,00010101010101010101010100Page 3958 of 4908
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ABS Pumps: Submersible & Dry Pit Non-Clog, Grinder, Mixers,
Mixed & Axial Flow, Flow Booster, Agitator, Aerators, Diffusers,
High Speed Turbo Compressors, and Dewatering Pumps
Mader Electric Motors Provides the Following Service & Products:
Motor Rewind & Pump Repair Specialists
• Motor Rewinding from 1/10 - 1000 HP
• We Service All Major Brands & Models
• New Motor & Pump Sales & Service
• New Fan & Blower Sales & Service
• Computerized Dynamic Balancing
• Vibration Analysis & Laser Alignment
• Diagnostic Reports
• Crane Truck Service Capable of Lifting
19 Tons and a Reach of 100 feet
DurAlloy, SpeedAlloy, CeramAlloy Protective
Coatings & Paste. Repair - Don’t Replace!
Contegra: Pump Controls, Mercury & Mechanical SS Floats,
Submersible Transducers & Ultrasonic Level Transmitters
Pump Controls, Alternators, Phase,
Voltage, & Current Monitors Mercury & Non-Mercury Floats
WorldWide: Electric Motors,
Soft Starts, Across-Line Starters,
Contactors, and more.
MASKA: Sheaves, Sprockets, Belts, Pulleys, Bushings & Couplings
Pump Control Panels: DEP or Custom Design Per Specifications. Fiberglass, Stainless, or Aluminum
Enclosures, with or without J-Boxes. Float or Analog Based Controls, Across the Line Starters, Reduced
Voltage Starters or VFD’s. Pump Down, Pump Up, or Pressure Booster Applications. Quotes in 24 to 48
Hours , Submittals in 2 Weeks, Delivery in 4-6 Weeks or Less.
• Low Pressure Sewer Packages
• Effluent & Grinder PS Packages
• Non-Clog PS Packages
• Fiberglass Basins & Valve Boxes
• Private & Municipal Specs
• DEP or Custom Control Panels
Pump Station Packages
Locations in North Fort Myers & Tampa
24 Hour Emergency (216) 538-9364
Website: www.maderelectricmotors.com
North Fort Myers Shop
18161 N. Tamiami Trail
N. Ft. Myers, FL 33903
Office (239) 731-5455
Fax (239) 731-8165
Tampa Shop
7401 Adamo Drive
Tampa, FL 33619
Office (813) 626-2000
Fax (813) 626-2002
End Suction, Self Priming, Multi-
Stage, Submersible & Booster Pumps
Split Cartridge, Mechanical, Component & OEM Replacement Seals
Motors, VFD’s, & Gearboxes
WEG: Electric Motors & Drives Goulds Pumps: Submersible Non-Clog, Grinder, Self
Priming, Closed Coupled, Axial Flow, Vertical Turbine,
Lincoln: Electric Motors
Yaskawa: VFD’s
Wilo EMU Pumps: Submersible & Dry Pit Non-Clog Pumps, Grinder,
Mixers, Flow Booster, Circulation Pumps, Inline, End Suction, Split-
Case, Vertical Multistage, Sump, Sewage Ejector, and Effluent
Marathon: AC Electric Motors,
DC Electric Motors, and AC
Adjustable Speed Drives.
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www.Maderelectricmotors.com
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Mader Electric Motors locations
•North Fort Myers & Tampa
•24 / 7 -Emergency service (216) 538-9364
•37 employees
•Mader Electric Motors in business for over 42 years
•We service the State of Florida and many others
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TechConnect℠Support Agreement will allow Mader Electric
Motors to be connected to Rockwell Automation's world-class
phone and electronic technical support. Rockwell Automation’s
technical support team provides assistance with installing,
configuring and maintaining equipment and software, obtaining
current software updates, diagnosing and fixing operating
problems, or performing basic programming tasks. We have
support for Automation, Motion, Components, Drives & Legacy
hardware.
Mader Electric Motors / Rockwell Automation –Allen Bradley contract
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Mader Electric Motors Services & Products
•Over 75 years of combined field service experience, over 500 years of industry experience, we can work on anyone’s system
•Service Engineering available to diagnose problems, install new drives and work on existing equipment
•Motors & Pumps –New and repair, Field service available for breakdowns with quick turn around
•We Service All Major Brands & Models, New Fan & Blower Sales & Service
•Rewinding from 1hp up to 1,500 HP -Computerized Dynamic Balancing, Vibration Analysis & Laser Alignment, Diagnostic Reports. Field Service to
remove motors, pumps and also available for soft starts, VS drives
•Stock parts for Flygt, Hydromatic, Myers, Barnes, Aurora, and most any brand of pumps
•Several Crane trucks -Service capable of Lifting up to 26 Tons and a Reach of 95’ reach, tip height 107’
•Cellular based SCADA/Telemetry systems, pump controllers, floats, analog level sensors, and electrical components such as pha se monitors, relays,
capacitors, hour meters, alarm horns, alarm beacons
•Stock OEM motors and pumps from fractional horsepower up to 150 horsepower
•We can provide pump curves, specifications, and technical data in both print and electronic formats as well as provide pump selection software for
your computer and pump system engineering services
•Supplier of seals, bearings, rebuild kits Gearboxes, controls, panels, mixers, gearboxes, blowers, and control panels
•If you have a motor that is used quite often, Mader will carry it in inventory for quick access during outage
•Limited UL Company -several employees OSHA & MSHA trained, certified in crane TLL, TSS & STC, Vertical Line shaft Turbine pump
rebuilding (factory trained)
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Mader Electric Motors Capabilities
•During the past 42 years Mader Electric Motors Inc.has proved to have the necessary capabilities required to handle all the work encompassed
within the Municipal and Industrial Motor and Pump Repair Service Industry.The working relationship between Mader Electric Motors and the needs
of its customers has been one of great understanding and mutual growth through the years.As a result,we currently provide quality services and
products to more than 40 local municipalities on a contract basis,and many others on a non-contract basis every day.
•Mader Electric Motors is a Sulzer ABS Pump Representative and stocking Distributor for the southwest Florida territory and a Wilo (formally
EMU)Pump Representative and stocking Distributor for the mid and southwest Florida territory.We are also a fully authorized warranty and repair
center for Sulzer ABS Pump,Gould’s Pump,.
•Mader Electric Motors provides fiberglass lift station packages with or without valve boxes in both simplex and duplex design with DEP or
custom control panels.We offer grinder,non-clog,and effluent pumps in both single and three phase power from fractional to 16 HP.We also provide
pump station packages with pumps of most any specified horsepower and discharge,base elbows,SS guide rails,upper &lower brackets,SS chains or
cables,covers w/hatches,custom designed control panels and level sensors for concrete wet well applications.Quotes and submittals for fiberglass
packages are usually provided within 48 hours and custom packages in 1 to 2 weeks or less.
•Mader Electric Motors has been an EASA certified shop since 1981 and is approved for all major electric motor and pump warranty repairs as
well.Our service shops are capable of fractional horsepower to 1,200 horsepower repairs on site,both A/C and D/C.We have a complete machine shop
in both locations capable of handling any situation.All service staff has been either trained and/or certified in areas including but not limited to,
Mechanical repair fundamentals,A/C-D/C motor winding and redesign,principles of large A/C motors,Root Cause Failure Analysis,and Fundamentals
of D/C operation.
•Our mechanics have hands on experience in all facets of pump and motor repair.The winding department has been trained and/or certified in AC and
DC rewinds and redesign.There is no motor too large or too small for their capabilities.
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OEM new motors & pumps
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Local Business Tax Receipt
I hope you have a successful year.
Lee County Tax Collector
Payment Information:
$
May engage in the business of:
-
LEE COUNTY LOCAL BUSINESS TAX RECEIPT
Account Expires:
THIS LOCAL BUSINESS TAX RECEIPT IS NON REGULATORY
Dear Business Owner:
Your -Lee County Local Business Tax Receipt is attached below for account number / receipt:
Business name
Ownership
Physical location
Business closed
This is not a bill. Detach the bottom portion and display in a public location.
Sincerely,
If there is a change in one of the following, refer to the instructions on the back of this receipt.
number:/
Account Number: Receipt Number: State License Number:
Location:
1067486
1067486
JOHN MADER ENTERPRISES INC
JOHN MADER ENTERPRISES INC
50.00
18161 N TAMIAMI TRL
N FT MYERS, FL 33903
2023
2023
7807977
7807977
RETAIL SALES
JOHN MADER ENTERPRISES INC
18161 N TAMIAMI TRL
N FT MYERS, FL 33903
DP-00-01363950PAID
2024
2024
MADER JOHN
18161 N TAMIAMI TRL
N FT MYERS, FL 33903
07/25/2023
September 30, 2024
Page 3989 of 4908
Change of Business Name and/or Ownership:
Change of Location:
Tangible Taxes:
Owner/Qualifier Name
Signature of Owner/Qualifier
Tangible Personal Property Account Number for the business:
The business named on the reverse side of this notice ceased operations and disposed of the assets by:
Retention for personal use Scrapped, junked, or likewise disposed of, etc.
Date Sold:
Phone Number Date Closed
Street or PO Box Number (your current mailing address)
City/State/Zip
Submit a new Local Business Tax Application
Submit other required documents, if applicable (e.g. Fictitious Name Registration, State or County License, etc.)
Submit a Bill of Sale (if changing ownership)
The Lee County Property Appraiser's office should be notified of any change in the business name and/or
ownership
A 10% transfer fee applies to ownership changes
Submit a new Local Business Tax Application
Obtain zoning approval, or provide a copy of a city local business tax receipt, if relocating from:
Commercial to Commercial
Commercial to Residential
Residential to Commercial
A 10% transfer fee applies to location changes
The Lee County Property Appraiser's office should be notified of any change in business location
Tangible Personal Property Tax Returns must be filed with the Property Appraiser's office by April 1st of each
Closing Your Business:
If you are closing or no longer in business, the owner/qualifier must do the following:
Sign, date and submit the Out of Business Affidavit below
File a Tangible Disposition Letter form with the Property Appraiser, www.leepa.org or call 239.533.6140
to avoid receiving future tangible tax notices
If you plan to liquidate your merchandise, contact our office at 239.533.6000 for instructions on obtaining a
Going Out of Business Permit.
year. Contact the Property Appraiser's office 239.533.6140.
Account No:
Receipt No:
CHANGES TO YOUR LOCAL BUSINESS TAX ACCOUNT
Information/Questions: call 239.533.6000 or visit our official website at www.leetc.com.
Out of Business Affidavit
Purchase Price:
Complete the buyer information below:
Name:Phone Number:
Address:
All of the tangible assets were were not sold to the purchaser.
Return this Out of Business Affidavit to: Lee County Tax Collector, PO Box 1549, Fort Myers, FL 33902-1549
1067486
7807977
Page 3990 of 4908
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
Preventative Maintenance and Repairs of Pumps and Ancillary
Equipment for Aquatic Facilities
SOLICITATION NO.: 24-8248
LISA OIEN, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8935
Lisa.Oien@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Page 3992 of 4908
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 24-8248
PROJECT TITLE: Preventative Maintenance and Repairs of Pumps and Ancillary Equipment for
Aquatic Facilities
PRE- BID MEETING: May 7, 2024, at 2:00 PM EST
LOCATION: North Collier Regional Park located 15000 Livingston Rd. Naples Fl. 34109
At the Entrance of Sun and Fun Lagoon
DUE DATE: May 27, 2024, at 3:00 PM EST
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://procurement.opengov.com/
INTRODUCTION
As requested by the Parks and Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the
intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications
stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance.
BACKGROUND
The Parks and Recreation Division is responsible for maintaining seven aquatic facilities throughout Collier County. Each facility has
multiple pumps, valves, and motors of varying horsepower to keep the pool amenities running for public use. To maintain the integrity and
continuous operation of each aquatic facility a preventative maintenance service is being solicited.
Qualified bidders will provide preventative maintenance of pumps and associated ancillary equipment for aquatic facilities and fountains.
Services to include remedial repairs, and urgent repair services.
Historically, County departments have spent approximately $200,000 annually; however, this may not be indicative of future buying
patterns.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. .
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to
comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and
place of delivery, provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with
VENDOR.
AWARD CRITERIA
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ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest total price as outlined
below:
• Lowest Total Bid
Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Award Primary, Secondary and Tertiary vendors
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
DETAILED SCOPE OF WORK
The intent of this solicitation is to award multiple Contractors to provide preventative maintenance, restoration, and repair services for
pumps at Collier County Aquatic Facilities. Preventative maintenance services will help to minimize operational downtime and help
insure reliable operating conditions at each facility.
In addition to preventative maintenance the qualified Contractors shall provide maintenance/remedial repairs, replacement, restoration,
and complete rebuilding of pump and motor combinations, skimmers, valves, and related parts and supplies. This may include but is
not limited to electrical couplings, seals, gaskets, controllers, etc.
1. Service Locations
Preventative maintenance, additional maintenance and repairs/replacements will be requested at Collier County’s Aquatic Facilities
located throughout the County. Locations are listed below and an inventory list per location can be found on 24-8248 Attachment B –
Locations with Inventory.
• North Collier Regional Park – Sun and Fun Lagoon
15000 Livingston Road, Naples, FL. 34109
• Golden Gate Community Park Aquatic Center
3300 Santa Barbara Blvd., Naples, FL. 34116
• Immokalee Sports Park Aquatic Center
505 Escambia St., Immokalee, FL. 34142
• Eagle Lakes Community Park Aquatic Center
11565 Tamiami Trail East, Naples, FL. 34113
• Big Corkscrew Island Regional Park Aquatic Center
810 39th Ave. NE, Naples, FL. 34120
• Vineyard Community Park Splash Pad
6231 Arbor Blvd. W., Naples, FL. 34119
• Freedom Park Fountain
1515 Golden Gate Pkwy., Naples, FL. 3410
The County retains the right to add or delete any facilities from service provided under the resultant contract as described herein. Any
changes will be made in accordance with Collier County’s Procurement Ordinance.
2. Preventative Maintenance
Preventative maintenance services will be carried out twice a year at each of the locations. Following each preventative maintenance
service, a completed checklist must be provided detailing the results, services completed, and any specific recommendations for
Page 3994 of 4908
future remedial action upgrades, etc. The report will include but not be limited to a checklist for each unit receiving maintenance
service, the date of service, and an attestation signed by the Contractor. The Preventative Maintenance Checklist can be found as, 24-
8248 Attachment A – Preventative Maintenance Checklist.
The following items are the minimum tasks that should be included during a preventative maintenance visit. Contractor must provide
service to the following, but not limited to:
Inspection/Maintenance - Pumps, Motors, Valves, and Accessory Equipment
• Visual inspection of all pumps and motors for leaks.
• Check all seals and gaskets.
• Check and record supply voltage.
• Check and record amp.
• Lubricate motors.
• Check and record oil levels.
• Fill oil to the appropriate level as specified by the Manufacturer.
• Exercise all influent and effluent valves associated with pumps.
Inspection /Calibration - for All Aquatic Instrumentation
• Level gauges/sensors
• Pressure gauges/switches
• Scales
• Flow meters
• Chemical meters
Preventative maintenance shall be invoiced as a unit price in accordance with the fee schedule, inclusive of all labor, tools, material,
parts and equipment necessary for completion of the work.
3. Additional Services – Maintenance, Repairs, Replacement, and/or Restoration:
The County may schedule additional maintenance as required. Additional/remedial maintenance and/or repair/replacement/restoration
services shall be provided and billed per hourly rates and applicable mark-ups in accordance with the fee schedule.
Repairs or findings from preventative maintenance inspection shall be discussed and authorized in writing by Parks and Recreation
Division Director, Project Manager, or designee before commencement. No single service work shall exceed $50,000.
4. Scheduled and Urgent Services
Scheduled Services: Scheduled maintenance and repair services will be conducted during normal business hours.
To arrange for an appointment to perform service at a County facility, the Contractor shall contact the County designee a minimum of
twenty-four (24) hours in advance of the work. For scheduled maintenance and repair services, the Contractor must be on-site, and
repairs must begin within seven (7) days of the purchase order issued for all areas, unless the County approves a different amount of
time for response.
Urgent Services: When immediate repairs are needed, staff will notify the contractor via e-mail or phone call.
The Contractor is required to respond to these urgent calls for assistance within four (4) hours from the time of initial contact and be
on-site within eight (8) hours of the County issuing the urgent request. Urgent call-out availability is mandatory to ensure that urgent
work is completed. The Contractor must provide a minimum of two (2) 24/7 urgent contact phone numbers to the County departments
using this contract; this urgent call-out list is both for routine and after-hours services. Failure to provide coverage may result in
termination of the contract.
If a contractor fails to respond to an urgent call within eight (8) hours, the secondary contractor will be contacted, and if necessary, the
tertiary contractor will be contacted.
If repairs cannot be completed within twenty-four (24) hours from the County’s initial request, then temporary system options must be
provided and approved by the County. The approved temporary system will be provided by the Contractor and billed according to Bid
Schedule rates and applicable mark-ups. If the Contractor is unable to complete the repair or replacement of the pump within 72 hours
Page 3995 of 4908
of notification, they must provide a written justification.
Definition of Urgent Service: Urgent services refers to any unscheduled work that requires immediate repair to safeguard the health,
safety, and well-being of the County's staff and/or the public.
Scheduled and Urgent services will be billed in accordance with the fee schedule hourly rates and applicable mark-ups. A one-time
urgent service fee is allowed when responding to an urgent request, in addition to hourly rates.
5. Work Hours
Normal Business hours are Monday through Friday from 7:00 AM to 6:00 PM, excluding County observed Holidays. After-hours are
considered before 7:00 AM and after 6:00 PM on weekdays and at any time on Saturday, Sunday, or County Observed Holidays.
After -hours rate may be calculated at 1.5x the hourly rate in accordance with the fee schedule. If a requested service starts during
normal business hours and extends into the after-hours period, the after-hours rate shall only be charged for time worked during the
after-hours period.
6. Contractor’s Responsibilities
The contractor(s) shall use a qualified professional (with all related licenses and certifications being current) with experience and
ability for all repairs. Each contractor shall ensure that all its personnel assigned to tasks under the agreement are properly trained and
equipped. The personnel shall be fully equipped with parts and materials to complete routine repair work without delay.
The Contractor(s) shall furnish all necessary materials, equipment, tools, transportation, skills, and incidentals required for
maintenance services, repairs, and miscellaneous services. The Contractor(s) shall comply with all OSHA safety standards, rules, and
regulations, as well as all applicable Federal, State, and Local laws, ordinances, rules, and regulations. The Contractor will supply all
required safety equipment and properly trained employees. Any fines levied due to inadequacies or failure to comply with any
requirements will be the sole responsibility of the contractor(s).
The Contractors may be asked to perform work onsite through in-field services or at a local shop. The awarded Contractors shall
provide labor and parts warranties upon completion of work. The Contractor shall have a minimum of three years of commercial
experience working on pumps from five horsepower to one hundred fifty horsepower, references shall reflect such experience. The
Contractor shall be or have access to a certified service local repair station and warranty station for their products.
The Contractor shall under no circumstances remove any equipment containing a County asset sticker. The Contractor shall request
that when replacing equipment, the asset sticker be removed by a County staff member.
7. Warranty
The Contractor(s) must guarantee that all materials are brand new and free from defects, warranted for their merchantability, and meet
the performance scope of work of the original material. The warranty period should be a minimum of one year from the date of
installation. In the event that a portion, or all of an order, is found to be defective, the contractor shall immediately replace the parts at
no cost to the County.
8. Billing and Invoicing:
• No fees shall be charged to the County for any call-backs or work that could not be performed.
• Invoices shall contain details of the services performed and the location of the service. A Collier County Purchase Order
number must appear on each invoice.
• Contractors may only charge hourly rates for hours worked at the job site. Hourly rates shall be per the Bid/fee Schedule and
shall be all inclusive of labor, administrative hours, overhead, travel related expenses, insurance, required reporting, and
equipment use (excluding rental equipment).
• The Contractor shall provide a detailed breakdown of the labor time spent by their employees. This should include the
number of hours worked at the established hourly rates and classifications, the cost of all supplies, parts, rental equipment
and materials used.
• Materials and rental equipment will be allowed a maximum of 10% mark-up and the use of subcontractors will be allowed a
maximum of 15% mark-up. Mark-ups will not be allowed on sales tax, fees, use, and other similar taxes.
• Backup documentation and receipts/invoices for any supply, material, parts, rental equipment and other reimbursables.
However, if any supplies, parts, or materials individually cost less than $500.00, there is no need to provide backup
documentation unless requested.
• Freight and shipping charges will not be allowed as separate lines and shall be incorporated into the proposed price.
• A preventative maintenance checklist must be submitted for each location identifying the work performed, photographs of
Page 3996 of 4908
any deficiencies found, and any recommended actions beyond the preventative maintenance schedule. The checklist along
with photographs shall be submitted with each invoice for preventative maintenance service.
9. Work Performance:
The County shall be the final authority on any issues that may arise as to the quality and acceptability of any work performed under
the resultant contract.
10. Distribution of Work:
It is the intent to award this solicitation to three Contractors - primary, secondary, and tertiary. If the Primary Vendor is not available,
the Division Representative or designee will solicit services from the Secondary Vendor, then, if need be, the Tertiary Vendor. While
the Division intends to use the Primary, Secondary and Tertiary Vendors for the services outlined in this Scope of Work, the County
reserves the right to seek services outside of the contract if the primary, secondary and Tertiary are unable to perform or if pricing
seems unreasonable (per the County’s Procurement Ordinance).
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms
from clients during the last three (3) years whose projects are of a similar nature to this solicitation as a part of their proposal.
Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this
project using Form 5 provided in BidSync as part of the Required Forms. Vendors may include two (2) additional pages for each
project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant
project work.
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