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Agenda 09/24/2024 Item #16F11 (Invitation to Bid No. 24-8250, “Golden Gate Golf Course Outfall Swale," to South Florida Excavation, Inc.)9/24/2024 Item # 16.F.11. ID#: 2024-1060 Executive Summary Recommendation that the Board award Invitation to Bid No. 24-8250, “Golden Gate Golf Course Outfall Swale," to South Florida Excavation, Inc., in the amount of $1,657,712, approve an Owner’s Allowance of $220,000, and authorize the Chairman to sign the attached Agreement (Project No. 80412). OBJECTIVE: Construct approximately 2,400 linear feet of a 35-foot-wide lined swale and a 300 linear foot outfall pipe at the Golden Gate Golf Course. CONSIDERATIONS: This project encompasses the construction of a 2,400 linear foot, 35-foot-wide lined outfall swale and the reconstruction of an existing 300 linear feet of swale, berm, and outfall pipe near the Golden Gate Main Canal. The designed swale will manage inflows from the current golf course stormwater system and future developments. On April 2, 2024, the Procurement Services Division issued Invitation to Bid No. 24-8250, the “Golden Gate Golf Course Outfall Swale.” The County received two bids by the May 17, 2024, deadline as summarized below: Respondents: Company Name City County State Bid Amount Responsive/Responsible South Florida Excavation, Inc. Naples Collier FL $1,657,712.00 Yes/Yes Quality Enterprise USA, Inc Naples Collier FL $3,349,191.73 Yes/Yes Staff reviewed the two bids and found both bidders responsive and responsible, with South Florida Excavation, Inc. (“SFE”) as the lowest, responsive, and responsible bidder. Staff recommends that the attached Agreement be awarded to low bidder SFE for the total bid amount of $1,657,712.00. In addition to the total bid amount, staff is allocating the amount of $220,000 as an Owner’s Allowance, to be used by the Owner to address unforeseen conditions, as directed by the County. The County’s engineering consultant Davidson Engineering, Inc. (“Davidson”) evaluated the bids and determined that SFE met all the requirements for this project as the low bidder and that “SFE’s project references confirmed it had sufficient relevant experience with similar projects to demonstrate the required skills to complete the Golden Gate Golf Course Outfall Swale project. The bid received from SFE is approximately 24% lower than Davidson’s Opinion of Probable Construction Cost of $2,193,522.71. Established in 1994, SFE is registered to conduct business as a construction company in Florida. Staff recommends that South Florida Excavation, Inc. be awarded the attached Agreement as the lowest responsible bidder in the amount of $1,877,712 and approve an Owner’s Allowance in the amount of $220,000 only to be utilized at the direction of the County’s should unforeseen conditions be encountered during the work. FISCAL IMPACT: Funding in the amount of $1,877,712 is available within the County Wide Capital Project Fund (3001), GG Golf Course Project 80412. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATIONS: To award Construction Invitation to Bid No. 24-8250, titled "Golden Gate Golf Course Outfall Swale," to South Florida Excavation, Inc., for a total of $1,657,712, approve the Owner’s Allowance in the Page 3752 of 4908 amount of $220,000, and authorize the Chairman to sign the attached Agreement. (Project No. 80412). PREPARED BY: Brian DeLony, Supervisor Project Management (Licensed), Facilities Management Division ATTACHMENTS: 1. 24-8250 DELORA 2. 24-8250 Insurance _South Florida 3. 24-8250 NORA 4. 24-8250 VS_South Florida 5. 24-8250 Bid Tabulation Page 3753 of 4908 Civil Engineering • Planning • Permitting D esigningE xcellence 4365 Radio Road • Suite 201 • Naples, FL 34104 • P: 239.434.6060 • www.davidsonengineering.com June 7, 2024 Justin Landgrebe Procurement Strategist I Collier County Procurement Services Division 3295 Tamiami Trail East, Bldg. C2 Naples, FL 34112-5361 Re: Design Entity Letter of Recommended Award Solicitation # 24-8250 Golden Gate Golf Course Outfall Swale Collier County, Florida Dear Justin: Davidson Engineering, Inc. (EOR) has completed our review of the quotes submitted for the above- referenced project and we are pleased to provide the following award recommendation. The scope of the Golden Gate Golf Course Outfall Swale project includes the construction of approximately 2,406 linear feet of a 35-foot-wide lined outfall swale, along with the reconstruction of the existing approximately 300 linear feet of swale, berm, and outfall pipe near the Golden Gate Main Canal. The proposed swale is designed to accept inflows from the existing golf course stormwater management system and any future developments. It is required that all existing utilities, irrigation equipment, nearby private residential site improvements, and telecommunication assets affected by the swale installation be restored or relocated as necessary. Collier County Procurement’s review of the bid tabulations determined that the apparent low bidder is South Florida Excavation, Inc. with a total base bid + alternate of $1,657,712. Davidson Engineering was provided with the bid schedule and the South Florida Excavation, Inc. bid is approximately 24% lower than the Engineer’s Opinion of Probable Construction (OPC) Cost of $2,193,522.71. References were provided, and 4 of the 5 Vendor Reference Check Logs were completed and are attached hereto. The project references provided by South Florida Excavation, Inc. were all contacted and contain sufficient relevant experience with similar projects to demonstrate the required successful experience to complete the project. South Florida Excavation, Inc. formed in 1994, active with the State of Florida Division of Corporations and registered with the Florida Department of Business and Professional Regulations as a Construction Business with Shannon Lee Donahue as the qualifier of the Certified Underground Utility and Excavation Contractor license, both of which registrations are current and active. Page 3754 of 4908 DELORA Solicitation # 24-8250 Golden Gate Golf Course Outfall Swale Page 2 of 2 Davidson Engineering has worked successfully with South Florida Excavation, Inc. on other projects located in Collier County. Based on that experience, the favorable performance reviews provided on the Vendor Reference Check Logs and its current licensing, it appears that it is a qualified firm to conduct the requested work. We, as the design entity, therefore, recommend that South Florida Excavation, Inc. be awarded the contract for the Golden Gate Golf Course Outfall Swale in the amount of $1,657,712. Should there be any questions, please feel free to contact our office. Sincerely, Lee Davidson, P.E. Project Manager Attachments: Vendor Reference Check Logs Page 3755 of 4908 VENDOR REFERENCE CHECK LOG Solicitation No.: 24-8250 Reference Check by: Davidson Engineering, Inc. Tocia Hamlin-Rosa, Sr Project Coordinator Solicitation Title: Golden Gate Golf Course Outfall Swale Date: 5/29/2024 -Completed via email Bidder’s Name: Michael Grable Phone: 239-434-6060 Design Entity: South Florida Excavation, Inc. REFERENCED PROJECT: Project Name: Collier County Sports Complex 2.1 Project Location: City Gate Blvd. N Naples, FL Project Description: Excavation, Swales, Roadway, Curb, Sidewalk Completion Date: 11/2023 Contract Value: 12,620,097 Project Owner/Title: Collier County Board of County Commissioners – General Contractor: Manhattan Construction Owner’s Address: 3705-1 Westview Drive Naples, FL Phone: 239-571-5457 Owner’s Contact Person: Craig Bryant E-Mail: Cbryant@Manhattanconstruction.com 1. Was project completed timely and within budget? (If not, provide detail) No – Owner Delays 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes 4. Did the process run smoothly? Were there any changes? Describe below. Yes. Yes: extensive Owner Changes to the project. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? No issues. Any punch, closeout and warranty items have been promptly responded to. 7. Additional comments: Page 3756 of 4908 VENDOR REFERENCE CHECK LOG Solicitation No.: 24-8250 Reference Check by: Davidson Engineering, Inc. Tocia Hamlin-Rosa, Sr Project Coordinator Solicitation Title: Golden Gate Golf Course Outfall Swale Date: 5/29/2024 -Completed via email Bidder’s Name: Michael Grable Phone: 239-434-6060 Design Entity: South Florida Excavation, Inc. REFERENCED PROJECT: Project Name: Miromar Clubhouse Project Location: Estero, FL Project Description: Earthwork, Grading, Install HDPE Completion Date: 8/2023 Contract Value: 172,876 Project Owner/Title: Miromar – General Contractor: Rycon Construction, Inc. Owner’s Address: 11215 Metro Parkway Fort Myers, FL Phone: 239-399-1502 Owner’s Contact Person: Julie Irvin E-Mail: Jirvin@ryconinc.com 1. Was project completed timely and within budget? (If not, provide detail) Yes 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes 4. Did the process run smoothly? Were there any changes? Describe below. Yes 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? No Issues 7. Additional comments: South Florida Excavation is a good sub Page 3757 of 4908 VENDOR REFERENCE CHECK LOG Solicitation No.: 24-8250 Reference Check by: Davidson Engineering, Inc. Tocia Hamlin-Rosa, Sr Project Coordinator Solicitation Title: Golden Gate Golf Course Outfall Swale Date: 5/29/2024 -Completed via email Bidder’s Name: Michael Grable Phone: 239-434-6060 Design Entity: South Florida Excavation, Inc. REFERENCED PROJECT: Project Name: Uline F6 Distribution Bldg. Project Location: 3830 Uline Drive Naples, FL Project Description: Excavation, Swales, Roadway, Curb, Sidewalk Completion Date: 7/2023 Contract Value: $10,772,322 Project Owner/Title: Uline c/o General Contractor - Mortenson Owner’s Address: 115 S. 84th Street Milwaukee, WI Phone: 262-313-8774 Owner’s Contact Person: Liam Parks, Project Manager E-Mail: Liam.Parks@mortenson.com 1. Was project completed timely and within budget? (If not, provide detail) There was added scope which caused the contractor’s price to increase during the project, but otherwise the work was performed on a lump sum basis 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes 4. Did the process run smoothly? Were there any changes? Describe below. Yes, it did. Changes were caused by the owner and/or site conditions out of the contractor’s control 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? One warranty issue regarding a section of exterior concrete that experienced settlement. The matter has not been fixed yet. 7. Additional comments: Page 3758 of 4908 VENDOR REFERENCE CHECK LOG Solicitation No.: 24-8250 Reference Check by: Davidson Engineering, Inc. Tocia Hamlin-Rosa, Sr Project Coordinator Solicitation Title: Golden Gate Golf Course Outfall Swale Date: 5/29/2024 -Completed via email Bidder’s Name: Michael Grable Phone: 239-434-6060 Design Entity: South Florida Excavation, Inc. REFERENCED PROJECT: Project Name: Winchester Project Location: Immokalee Road, Naples, FL Project Description: Earthwork, Swales, Roadway, Curb, Sidewalk Completion Date: 5/2024 Contract Value: $3,080,401 Project Owner/Title: BCHD Partners – Peninsula Engineering Owner’s Address: 2600 Golden Gate Parkway Naples, FL 34105 Phone: 239-719-0824 Owner’s Contact Person: Kyle Fruth E-Mail: Kfruth@Pen-Eng.com 1. Was project completed timely and within budget? (If not, provide detail) Yes. SFE completed the job two months ahead of schedule and found saving within the budget. 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) Yes. Contractor submittals were provided promptly upon request. 3. Was the construction process performed satisfactorily? (If not, provide detail) Yes. 4. Did the process run smoothly? Were there any changes? Describe below. The project had challenges due to client design modifications throughout the duration of the project. SFE worked with the EOR through the design updates to keep the project on schedule and within budget. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) Yes. SFE completed the EOR and County punch-list efficiently through the certification / permit close-out process. 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? None to date. 7. Additional comments: Following the completion of numerous projects with SFE over 10-years, I would recommend them for this project. Page 3759 of 4908 VENDOR REFERENCE CHECK LOG Solicitation No.: 24-8250 Reference Check by: Davidson Engineering, Inc. Tocia Hamlin-Rosa, Sr Project Coordinator Solicitation Title: Golden Gate Golf Course Outfall Swale Date: 1st Attempt: 5/29/2024 -via email; returned as undeliverable, corrected email address and resent 2nd Attempt: 6/4 Follow up email sent 3rd Attempt: 6/7 Called and left a voice mail message Bidder’s Name: Michael Grable Phone: 239-434-6060 Design Entity: South Florida Excavation, Inc. REFERENCED PROJECT: Project Name: Siena Lakes Phase I Project Location: Osceola Trail, Naples, FL Project Description: Lake Excavation with Permeable Liner, Roadway, Curb, Sidewalk Completion Date: 10/2021 Contract Value: $8,320,114 Project Owner/Title: Siena Lakes, LLC – General Contractor: Kaufman Lynn Construction Owner’s Address: 9410 Corkscrew Palms Circle Estero, FL Phone: 239-745-5482 Owner’s Contact Person: Steve DeLong E-Mail: SDelong@kaufmanlynn.com 1. Was project completed timely and within budget? (If not, provide detail) 2. Was the submittal/review process performed satisfactorily? (If not, provide detail) 3. Was the construction process performed satisfactorily? (If not, provide detail) 4. Did the process run smoothly? Were there any changes? Describe below. 5. Was the contract closeout process performed satisfactorily? (If not, provide detail) 6. Any warranty issues since closeout? Were they responded to and performed satisfactorily? Page 3760 of 4908 Page 3761 of 4908 Notice of Recommended Award Solicitation: 24-8250 Title: Golden Gate Golf Course Outfall Swale Due Date and Time: May 17, 2024, at 3:00 PM EST. Company Name City County State Bid Amount Responsive/Responsible South Florida Excavation, Inc. Naples Collier FL $1,657,712.00 Yes/Yes Quality Enterprise USA, Inc. Naples Collier FL $3,349,191.73 Yes/Yes Utilized Local Vendor Preference: Yes No N/A Recommended Vendor(s) For Award: On April 2nd, 2024, the Procurement Services Division issued Construction Invitation to Bid (ITB) No. 24-8250, Golden Gate Golf Course Outfall Swale, to one thousand eight hundred and four (1,804) vendors. The solicitation was advertised for a total of 45 days, one thousand one hundred and fourteen (1,114) bid packages were viewed, and the County received two (2) bids by the May 17, 2024, submission deadline, as summarized above. Staff reviewed the bids received. Both bids were deemed responsive and responsible, with South Florida Excavation, Inc. having a minor irregularity. Staff determined that South Florida Excavation, Inc. was deemed the lowest responsive responsible bidder. Staff recommends that the contract be awarded to South Florida Excavation, Inc., the lowest responsive and responsible bidder, based on the award of the Base Bid with bid alternates for a total contract amount of $1,657,712.00. In addition to the total bid amount, the staff has allocated $220,000.00 in Owner’s Allowance, for Owner’s use as directed. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Srnka Date DocuSign Envelope ID: 252DEEBA-6EA3-46A2-A0B1-8E5E7566321F 6/27/2024 6/28/2024 6/28/2024 Page 3762 of 4908 Page 3763 of 4908 Page 3764 of 4908 Page 3765 of 4908 Page 3766 of 4908 Page 3767 of 4908 Page 3768 of 4908 Page 3769 of 4908 Page 3770 of 4908 Page 3771 of 4908 Page 3772 of 4908 Page 3773 of 4908 Page 3774 of 4908 Page 3775 of 4908 Page 3776 of 4908 Page 3777 of 4908 Page 3778 of 4908 Page 3779 of 4908 Page 3780 of 4908 Page 3781 of 4908 Page 3782 of 4908 Page 3783 of 4908 Page 3784 of 4908 Page 3785 of 4908 Page 3786 of 4908 Page 3787 of 4908 Page 3788 of 4908 Page 3789 of 4908 Page 3790 of 4908 Page 3791 of 4908 Page 3792 of 4908 Page 3793 of 4908 Page 3794 of 4908 Page 3795 of 4908 Page 3796 of 4908 Page 3797 of 4908 Page 3798 of 4908 Page 3799 of 4908 Page 3800 of 4908 Page 3801 of 4908 Page 3802 of 4908 Page 3803 of 4908 Page 3804 of 4908 Page 3805 of 4908 Page 3806 of 4908 Page 3807 of 4908 Page 3808 of 4908 Page 3809 of 4908 Page 3810 of 4908 Page 3811 of 4908 Page 3812 of 4908 Page 3813 of 4908 Page 3814 of 4908 Page 3815 of 4908 Page 3816 of 4908 Page 3817 of 4908 Page 3818 of 4908 Page 3819 of 4908 Page 3820 of 4908 Page 3821 of 4908 Page 3822 of 4908 Page 3823 of 4908 Page 3824 of 4908 Page 3825 of 4908 Page 3826 of 4908 Page 3827 of 4908 Page 3828 of 4908 Page 3829 of 4908 Page 3830 of 4908 Page 3831 of 4908 Page 3832 of 4908 Page 3833 of 4908 Page 3834 of 4908 Page 3835 of 4908 Page 3836 of 4908 Page 3837 of 4908 Page 3838 of 4908 Page 3839 of 4908 Page 3840 of 4908 Page 3841 of 4908 Page 3842 of 4908 Page 3843 of 4908 Page 3844 of 4908 Page 3845 of 4908 Page 3846 of 4908 Page 3847 of 4908 Page 3848 of 4908 Page 3849 of 4908 Page 3850 of 4908 Page 3851 of 4908 Page 3852 of 4908 Page 3853 of 4908 Page 3854 of 4908 Page 3855 of 4908 Page 3856 of 4908 Page 3857 of 4908 Page 3858 of 4908 Page 3859 of 4908 Page 3860 of 4908 Page 3861 of 4908 Page 3862 of 4908 Page 3863 of 4908 Page 3864 of 4908 Page 3865 of 4908 Page 3866 of 4908 Page 3867 of 4908 Page 3868 of 4908 Page 3869 of 4908 Page 3870 of 4908 Page 3871 of 4908 Page 3872 of 4908 Page 3873 of 4908 Page 3874 of 4908 Page 3875 of 4908 Page 3876 of 4908 Page 3877 of 4908 Page 3878 of 4908 Page 3879 of 4908 Page 3880 of 4908 Page 3881 of 4908 Solicitation Number and Title: 24-8250 Golden Gate Golf Course Swale Procurement Strategist : Justin Landgrebe Project Manager: Brian Deloney Invitations : 1,804 Downloaded : 65 Bid Received :2 Line No.Description Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Mobilization/ General Conditions 1 LS 24,000.00$ 24,000.00$ 281,401.75$ 281,401.75$ 200,000.00$ 200,000.00$ 2 Silt Fence 5,484 LF 3.00$ 16,452.00$ 3.00$ 16,452.00$ 3.15$ 17,274.60$ 3 Turbidity Barrier 1 LS 3,400.00$ 3,400.00$ 1,352.00$ 1,352.00$ 2,135.00$ 2,135.00$ 4 NPDES Pollution Prevention & Monitoring 1 LS 12,400.00$ 12,400.00$ 15,059.00$ 15,059.00$ 6,980.00$ 6,980.00$ 5 Survey Stake-out/ Survey As-built 1 LS 45,000.00$ 45,000.00$ 41,157.75$ 41,157.75$ 41,001.58$ 41,001.58$ 6 Private Utility Locates 1 LS 24,000.00$ 24,000.00$ 6,950.00$ 6,950.00$ 11,700.00$ 11,700.00$ 7 Clearing/ Grubbing 3.1 AC 7,000.00$ 21,700.00$ 31,639.00$ 98,080.90$ 124,097.12$ 384,701.07$ 8 Site Grading Rough/Final 16,612 SY 6.00$ 99,672.00$ 64.75$ 1,075,627.00$ 19.58$ 325,262.96$ 9 Dewatering 1 LS 56,800.00$ 56,800.00$ 119,120.25$ 119,120.25$ 47,019.00$ 47,019.00$ 10 Sod - (Bahia unless otherwise specified)1 LS 83,650.00$ 83,650.00$ 169,435.25$ 169,435.25$ 102,399.00$ 102,399.00$ 11 Removal of Excess Soils 1 LS 675,900.00$ 675,900.00$ 1,069,775.58$ 1,069,775.58$ 152,700.00$ 152,700.00$ 1,062,974.00$ 2,894,411.48$ 1,291,173.21$ 12 Swale Liner (30 mil HDPE)1 LS $544,388.00 544,388.00$ $326,080.75 326,080.75$ $897,740.00 897,740.00$ 13 Drainage Pipe - 24" RCP 29 LF $320.00 9,280.00$ $231.50 6,713.50$ $108.50 3,146.50$ 14 Mitered End Section 2 EA $8,800.00 17,600.00$ $4,022.50 8,045.00$ $731.50 1,463.00$ 571,268.00$ 340,839.25$ 902,349.50$ 1,634,242.00$ 3,235,250.73$ 2,193,522.71$ 13A Drainage Pipe - 36" Reinforced Concrete Pipe 58 LF 375.00$ 21,750.00$ 279.00$ 16,182.00$ 231.50$ 13,427.00$ 14A Dual Pipe Mitered End Section 2 EA 9,800.00$ 19,600.00$ 18,049.00$ 36,098.00$ 3,775.00$ 7,550.00$ 15 36" Inline Check Valve 2 EA 4,500.00$ 9,000.00$ 38,209.75$ 76,419.50$ 35,000.00$ 70,000.00$ 50,350.00$ 128,699.50$ 90,977.00$ 1,657,712.00$ 3,349,191.73$ 2,279,890.21$ Bid Opened by: Trevor Adaline Bid Witnessed by: Justin Landgrebe BID Tabulation Engineer's EstimateQuality Enterprise USA, INC. SunBiz Addendums (1) Vendor Declaration Statement (Form 10) Immigration Affidavit Certification (Form 11) Insurance and Bonding Requirements (Form 8) Conflict of Interest Affidavit (Form 9) Yes Yes Yes Yes Yes Yes Supplemental Qualifications License E-Verify W-9 Yes Yes Yes Yes Yes Statement of Experience of Bidder (Form 5) Yes Yes Trench Safety Act Acknowledgement (Form 6) Bid Bond (Form 7) Yes YesYes Yes Yes Contractors Key Personnel Assigned to Project - (Form 2) Material Manufacturers (Form 3) Yes Yes List of Major Subcontractors (Form 4) Yes Yes Yes Total Base Bid Bid Schedule Bid Response Form (Form 1) Yes Yes Yes Yes Construction ITB 24-8250 Golden Gate Golf Course Outfall Swale South Florida Excavation Quality Enterprise USA, Inc. Yes/No South Florida Excavation Yes/No * Staff has allocated $220,000.00 of the total bid amount in Owner’s Allowance – for Owners Use as Directed. This Allowance will be used only at the Owner’s direction to accomplish work due to unforeseen conditions and/or by the Owner. Inclusion of the Allowance as part of the Contract Price is not a guarantee that the Contractor will be paid any portion or the full amount of the Allowance. Expenditures of Owners Allowance will be made through Change Order with proper documentation of Time and Materials supporting the change. Bid Alternate Subtotal Site Work Site Work Subtotal Total Base Bid with Bid Alternates Drainage Utilities Drainage Utilities Subtotal Bid Alternates Yes Yes Yes Yes Yes Yes Yes Yes Yes Page 3882 of 4908