Agenda 09/24/2024 Item #16D1 (1st Amend. to the Emergency Solutions Grant Sub. Agreement between The Shelter for Abused Women & Children, Inc., and Collier County Board of County Commissioners)9/24/2024
Item # 16.D.1.
ID#: 2024-750
Executive Summary
Recommendation to approve and authorize the Chairman to sign the First Amendment to the Emergency Solutions Grant
Subrecipient Agreement #ES23-01 between The Shelter for Abused Women & Children, Inc., and Collier County Board
of County Commissioners to modify the period of performance and notice information. (Housing Grant Fund 1835,
Project 33856)
OBJECTIVE: To provide ongoing support for shelter operations to homeless victims of domestic violence and further
the County’s strategic plan focus area quality of place by supporting access to health, wellness, and human services to
Collier County residents.
CONSIDERATIONS: Every five years, the County is required to submit a Consolidated Plan to the U.S. Department
of Housing and Urban Development (HUD). This plan outlines the goals and activities to be undertaken with HUD
entitlement funds over the five-year period, along with individual Annual Action Plans for each year covered by the
Consolidated Plan. The Board of County Commissioners (Board) approved the Collier County 2021-2025 Consolidated
Plan on June 22, 2021 (Agenda Item #16.D.7).
On May 18, 2023 the County advertised the 2023-2024 Annual Action Plan with a 30-day Citizen Comment period
from May 18, 2023, to June 17, 2023, in accordance with HUD regulations.
On July 11, 2023 (Agenda Item #16.D.3.), the Board approved the Collier County One-Year Action Plan for Federal
Fiscal Year 2023-2024 for the Emergency Solutions Grants (ESG) Program. As part of this action, the Board also
entered into agreement #ES23-01 (Agenda Item #16.D.3) with the Shelter for Abused Women and Children, using ESG
funds. However, the Period of Performance was incorrectly indicated as beginning on October 1, 2023.
Collier County entered into the PY2023-2024 ESG agreement with HUD on November 2, 2023. The Period of
Performance in the Agreement began on November 2, 2023. As such, the Shelter for Abused Women’s Agreement
needs to be modified to align the periods of performance to reflect the County’s start date of November 2, 2023, as is in
the HUD Funding Approval/Agreement.
The proposed Amendment #1 will modify the Agreement to adjust the period of performance start date from October 1,
2023, to November 2, 2023. The Amendment will also change the County's notice information to reflect the newly
assigned grants coordinator.
FISCAL IMPACT: The proposed action has no fiscal impact. Funds are budgeted within Housing Grants Fund (1835),
Project 33856.
GROWTH MANAGEMENT IMPACT: This item has no impact on the Housing Element of the Growth Management
Plan of Collier County.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board
action. - CJS
RECOMMENDATIONS: To approve and authorize the Chairman to sign the First Amendment to the Emergency
Solutions Grant Subrecipient Agreement between The Shelter for Abused Women & Children, Inc., and Collier County
Board of County Commissioners to modify the period of performance and notice information. (Housing Grant Fund
1835, Project 33856)
PREPARED BY: Adrienne Meijer, Grants Coordinator, Community and Human Services
ATTACHMENTS:
1. ES23-01 SAWCC Amendment #1
Page 3200 of 4908
2. ES23-01 SAWCC Executed Agreement 23-24
Page 3201 of 4908
Page 3202 of 4908
Page 3203 of 4908
Page 3204 of 4908
Page 3205 of 4908
FAIN #E-23-UC- r200 r6
I cdernl A!\ad l)ulc EST l0/202:l
Fedcr'al Award Agenc)HtJD
CFDA Name Enler!:!encv Solutions Grant
CFDA/CSFA#t4.:31
'l orat Amount dl-redeml
Funds Awarded
$t26.910.00
SLrbrecipient NaDrc The Shelter tbr Abused
U'olnen & Children. lnc.
LI[,I#r-JA IVKEREQFA
FEIN 59-t7s:895
It&L)No
Irdirecl Cost Rate No
Period ofPefounance Oclober 1,2023 -
September 30,20:4
i'iscal Ycar EDd .lune i0
Monitor End:Dccenrber 202l
ACIIEEMENT BETWEEN COLLIER COUNTY
AND
THE SHELTER FOR ABUSED WOMf,N & CHILDREN, INC.
Shelter Operations Progrtm
THIS AGRtrEMENT is orade and entered into ths -l-!j day of -Jg|L,2023, b) and belueen
Collier County. a political subdivision of the Srate of Florida. (*COUNTY'or "Crantee ) hav;ng irs
pri.rcipal address as l3i9 Tanriami Tlail East, Suite 2li. Naplcs, FL 341I2. and THE SfiELTER FOR
ABUSED WOMtrN & CHILDREN, INC. , a private not-for.profit corporation exisling under rhe laws
ofthe State of florida. C SUBRECIPICNT') having its principal olfice at POBox 10102. Naples. FL
34 t0 r.
WHEREAS, the COLTNTY is an entitlernent community ol drc (Jnited States Depaltment of
Housing and Urban Dcvelopnrefl (HLJD) for a Eant 10 e\ecule and implenteDt the Enrcrgency Solutions
Cranr (ESG) proE?m iD cetain arras ofCollier Couno. putsuanr ro the Hofteless Enelgency Assistance
and Rapid Transirion Io Housing (HEARTH) Acr (24 CFR 576) amending rhe N,lcKinne\-Venro Homeless
Act (42 U.S.C. I l37l I 1378)r and
WHEREAS. pur'suant to the a{brcsaid glant. COUNTY is unde(aking celraiD activities to
primarily bercflt honeless indiv;duals in Collier Count-,- \,irh lhe use ofESC tunds to improve rhe qualit]
of life in Collier Counry b) providing assistance lor any ofthe follo\\ing five (5) proganr componenrs:
sneel oulreach, emelgency shelter, homelessness prevenliorl, rapid re-housing assistalce, alld Homcless
Managenlenl lnfbnnation Slslenr (HMIS)l and
WIIEREAS, rhe Boad of Coull$. Conrnissioners of Collicr Count) (_Board') approved rhe
Collier Counly Consolidated Plan - One-Year Action PIarts for hede.al Fisaal Year 2023-2024f0r dte ESG
ProgMnl atlhe July I l, 2023 Board of Coury Cornrnissio els meeting. Agcnda ltem #16.D-l-
Tht Shelrq ri, Ablsd U oden & Chrldft. Inc
ES2l.0l
-No
Page 3206 of 4908
wHELEAs, in accordance \yirh HtlD regutations aM dlc Collier Countv Consolidaled Plalr
conceming the prcparation of various Annual Actiorr Plans. the COUNTY adve(ised the 2013 - 202'l
ADnual ction Plan, on May 18, 2023. with a 30-day Cilizen Comme l period lio May 18, 2023 io.lune
17,2023;and
WHEREAS. Ihe COL!.JTY and SUBRECIPIENT wish to set folth the responsibililies and
obligalions of each ir underlaking the Emergency Solulions Gmnt Project - (ES2l-01) The Shelter lbr
Abused WomeD & Childrerr. lrrc. Shcllcr Operdlions.
NOW. THERtrFORll. in conslderaiion ofrhc rrrulual beneilts corrtaincd herein. it is agreed bv the
PART I
SCOPE OF SERVICES
SUBI{ECIPIENT shall, in a satisfacror) and proper manner and consi$enr wirh any standards required as
a condition ofproviding ESG Funds, a5 detennined by Collier County Conr unity and Human Scrvices
Division (CHS), pedbmr the iasks necessary ro co[duct the program as follows:
PROJECT DETAILS
Emcrgcncy SolutioDs Crant - Shelter Opemlions Progmm: Shcltcr operdions erpenscs and
personnel sala cs |o benefit honeless individr.rals and fanilies ir Collier County-
Proiecr Cornponeor One: Personnel sala ies ro support Sheher OpeElioni
Proiecl Component Two: Annual Shellcr operation e\penses which nray include but are not linrited
to. tltililies. securhy n]ainlenance and monthll securily monhofilrg. trash coll.ction, insumnce,
repaiN/maintenance. tbod costs. pest conrfol and lawn care.
l. Prciecl Tasks:
l. ESG DocumeDtatiorr Requircnrents Compliance Crilcria:
Maintain docunreDtation on allhouseholds served. in compliance wilh
24 CFR 576.500
Provide quaftedy repons on meeting all ESG Eligible Activity
Attendance by a reprcsentative ofSUBRECIPIENT Execulive Management
at each Partnership Meeting
b.
c,
Acri\'ities carried out \\'ith funds provided !$der rtris Ag:Eemenl Nill contribute
ro a program designed to be lhc tirst siep in a continuun olassistarce to emble
horreless individuals and lamilies to move to\yard indcpendent living. as \,'ell as
prevent homelessness. as defined in 24 CFR Palt 576 (Subpar! B flligible
Activitics 576.11J.
TheShclr.r lbr AbEl uoo.n &Childtn.Inc
ES2l-01
CtsO
Page 3207 of 4908
I.I (;RA\T .\\I) SII]CIAL CONDTTIoNS
Within sixty (60) calendar days ol the cxecurion ofthis Agreement. SUBRECIPIEN I must
deliver 10 CHS lbr approval a detailed project schedule for collpletion of the projecl.
SUBRECIPIENT mustsubmit the following resolutions and policies within sixtv (60) days
ofthe execution oflhis Agreement.
Alli native Fair Housing Policy
Aftirmative Act;orr/Equal Opportunit, Policy
Affiflnative Action Plan
Conflict ofl ercst Policy (COI) and related COI Forus
Procurenrent Policy
t.Jnifbrm Relocation Act Policy
Sexual Harassment Policy
Section 504/ADA Policy
Fraud. Waste, and Abuse Polic!
Violence Againsr Wonren Act (VAwA) Policy
LGBTQ Policy
Lnnguagc Assistance and Planning Policy (LAP)
Linrited English Prollciency Policy (LBP)
MiniNum llabitability Slandards Checklist for Emergency Shelters
Envilonnrental Revie\\, Requirement (ERR) - This Agreement does not constitute a
coDrmitment of Funds or sirc approval- The commitment of Funds or site approval may
occur only upon salislhctory complelior ol environmenral rcview executed b), the
COUNI'Y. and either (a) the derermination rlEt the project is Exernpt or (b) rhe
COUNTY s receipt oi an approvcd request for release of iinds and certiication from
HUD, under 24 CFR Pafi 58. Tlre provision ofany iurds 1o lhe ploject is conditioned on
the CIOUNTy s deternrination to proceed with, modify, or cancel the prcject based on ll]e
resulls of thc environmental review. No progranr cosis can be incul€d until an
enviromrental review ofthe project is conrpleled and approved by the COIJNTY. Fuflhcr,
the SUBRECIPIENT \\'ill nor underuke anl acrivio,or colunii an),funds prior to CHS
issuancc oftlle Not;ce to Pro€eed (NTP) lctter- Violat;on ofihis prcvisiorr rnav resuh in ahe
telmination ofthis subaward and/or the denial of anv reimbuEenrent of funds under lhis
Agreemen!,
Annual Subrecipienl Training - All STJBRECIPIENT sEflassigned to rhe adminisuation
and irr)plementation ofthe Prcject establishcd by this Agreenlenl, slrall atiend the CHS-
spoosored Auual Subrecipient Fair Housing n'ainirB. e\cept those who atiended lhe
truining in Ihe previors )..ear. In addition. at leasi one staff nrember shall aftend all other
CHs-otfered Subrecipiem taining relevani to the Project. as determined b) dle Crants
Coordinalor. not 1o e\ceed four (4) sessions. Requesls lbr exemption. under this special
condition. must be submitted to lhe Olanl Coordinator. in \v ting, atleast I4days.priorto
the training.
B.
(
axXxXntrxxtratrXtr
D.
Th. Sh€ller fo. Abus.d worun & Childr.n Inc
ES2l-0r
,\o
Page 3208 of 4908
1.2
E. Perorx who, as a resull 01'narional origin, do not speak Dnglish as iheir primtu, language
and who have Iimired ability to speali, r ead, lvrite. or understand EDglish ("limited English
proficient persons" or "l-EP Persons") may be enlitled to langLrage a-ssistance under Tjtle
VI in order to receive a pa(icular service, benefil. or encounter. In accordance $dth Tille
VI of the Civil Rights Acl of 196,1 (Tit1e VI) and iis ;mpiemenling regulations. fie
SUBRECiPIENT agrees to take reasonable steps to ensure meanitgful access to acti\,ities
finded widl I_IUD l-rurds b) LEP pe$ons. Any ofthe foliowing aclions could coDsdtute
"reasonable steps". depending on the circurnstaDces: acqlr ir'i.g lranslato.s to t.anslare vital
documenrsj adverlisem€nts or |oticesi acquiring interpreteri for lace to face inter\,ie\\s
wirh LEP persons; placing adverlisemenis and nolices in newspapeN that sene LEP
persons: paftnering wilh olher organizations that seNe LEP populations to provide
interyretation. lranslation, or dissemination of inlormalion rcgading the project; hiring
bilingual employees or volunleers for olrircach ard intake activities; conlr-acting lvirh a
re'ephore line irlert'rerer \.r\i!e: clL.
PROJECT DETAILS
A. ProjeclDcscription/Budget
The budget identiied for the Shelter Operstions Pmgftrl1l shall be as follows:
SI rBRECIPIE\ I \!ill acconrplish rhc loll !lng chccllcd t)ro:ic.r taiks:
n Pa) allcloiin-gcosrs rclared ro propc ) con!.\arrtc
X Vainuin and .Dr.\,ide to ihe COUNI\'. d! requ.sl.d- bcnefi.ial dolutnenlalion rhal
sopports rhe benellt o1 honr.l.irn.:r
tr Providc Qfadcrl) Il.lorts on proiect progress
X Pr{,vidc Quaterl} Lc!cragc I'LLIrds Iiepolr
I l,n.!rcancndanceb)areFresenlati\elionre\eculi\.nrarragernelrlalqua(erllpa(ncrihip
cc1ins1s. as requesred b) CHS
Pro\,ide 1r(rlrrh1) constNctioil and rehtbililalion progress repo11s unlll cornpl.rioll ol
consirucrion or rehabr liLaliorr
ldeniiI l.eed Projecr t\,larage'
PnrviLie Sire DesiSr and Specltlcations
Subnrir Clunge Order lbl CI IS app(i! r1 prio. ro SL rBltEClPltNT aulhoriTirrg \rorh
n
tr!tr
Descrip on I]SG \'{arch lrl
Proiect Compof.nr l: Pc6onn.l salaries ro slrpporl Sheher $Jr.000.00
ll'ojeci Colnpon.m 2: AnrLral Shelter operatioDJ e\penser
l, -lr j, ."r lJ .'d r. ur lir;( . (.,rir\
]n3inrei)dncc and ontlri\ sccLLrir rronirorine. uush
collecrion. irrsrrancc. r.pxiNhrainrenance. taod cosl\. p.st
conrroi and la\r care.
s84,920.00
ESG Nl:rtch Requirement
hS(l LLi-!ible
Nlatchinq F und5
$llrr.gl0.oLl
lotal federal I- undsi $126-920.00
The Shcller IiI Abusei Women& ClhiLdren.lnc.
ESt:i-01
cFo
Page 3209 of 4908
n!trtrntr
B,
Conply \\,ith Davis-Bacon I abor Slandards and maintain supporting documentation
Prcvide ccrtified payroll weekly ihroughout conslNction and rchabilitation
Conply with Section 3 rcpoftilrg requiremcnts and maintain supporting documentation
Comply with Unilbrm Rclocation Acl (tJRA). ifapplicable
Ensure applicable nu bers oiunits ar'€ Section 504/ADA accessible
Ensure the applicable affordability pctiod is ret {br the project
Program Co ponen6/Eligiblc Activhies
All services/activities t'unded \tith ESO Funds must meel onc olthe ESG progmm comporenls. as
defined in 24 Ct'R 576:
. Street Outreach: aunds ma) cover cosls rclated to essential services tbr unshcltcrcd
persons (includirs emergenc) hcalth or nrental health care. cngagcnrcnt. case
management, and seNiccs lbr rl)ecial popLrlationr.
EEeICCLSyS!.ellq, Funds may be used fbr ler)ovalion oIemergency shelter ihcilities and
the operation of those facilities. as well as seruices for the residents (including case
management. childcare. education, employment assislance arrdjob training. legal, nlental
health, substance abuse ll€alment. tmnsponation, and services for special populations),
Homelessness Preventiop apd Rrpid Rc-Housing: Both components fund housirrg
relocation and stabilization services (including rental application fees, security deposits.
utilily deposjrs or palments, last rirondr's rent, ard housing search and placenrent
activities). Housiry may also be used forshon-or medium-term rcntalassistance for those
who are at-risk ofbecoming honleless or tEnsitioning to stable housing.
E!4E: Funds may be used ro pa)' the costs lbr contribuing data to the HMIS designated
by lhe Continuurn of CaIe for the area. Eligible acliv;ries include cooputer hardware,
sottware. or equipment, technical suppon, oftlce space, salar;es ofoperabr's. statT training
costs, and padic;pation Iees.
C. Pcrlbrnra,rc,: Deli!eratrLer
l)r'og m Deliverxble Deliverable Supporting
Documentation
SLrbnrisslon Schcdule
Insurance Ceniflcaie Wilhin l0 da)s of grcenel]t
c\ccuion aDd arlnlrally within lhirty
(l0l dat s ofrenewal
Special Cmnt Condition
Pol;cies (Section I.l)
Policies as stated in this With,n sixty (60) days ofAgreeorent
Detailed proiccl Schcdule Proieci Schedule l\_/A
Projcct Plam and
SDecitications
Site Plans and Specitications
Procurement Documents (Bid
Packeo+
Independenr Cosl Estinrate
Medlod ol' Procurenrent
Solicitation Packei
Subcoftractor Log Subcontmctor Loq N/A
Th. Sh.lr.r lbrAl sdd w.m.n A Childrn I'rc
LSll-0t
c!'o
Page 3210 of 4908
Quanerly Progrcss Reporl Exhibii C l. Quarerl), Nithin l0 days after the
eDd ofthe quafier, including lhose
quarlers rvhere no aclivily and,/or
invoicing has occr.tred.
2-Final rcpon upon subrnission of
firal pay requesl,
Lcvcrage Funds Rcporl tsxhibir (l-l l -Qllalterly. wilhirr l 0 da)s after the
end ofthe qua[er. inclLrdin-e those
qua{ers Nhere ro aclivity and/or
invoicing has occuued.
l-Final repoft upon subr]rission 01'
,Annual Audit Monitoring
ReDort
E\hibil D Annually. Nithin 60 days after FY
Financial and Contpliance
Audit
Audh, Managenrent Letter and
Supponing Docunrentation
Annually. nire (9) moDths for Single
Audit OR one hundred and eighty
( 180) days after FY end.
Program lncorrre Reuse I'lan Plan Approved b) thc
COUN'I'Y
N/A
D. I'avrnent Deliverables
Pavmeor Delivel?ble Pa\,ncnl SuDDortinc Docunrentaiion Subnrission Schedule
Projefi Component l: Personnel
salaries to suppo( Shelter
Operations
Upon invoicing using Exhibit B, Nill
reimbu,se allorvable expenses as
evidenced by properly completed
rimesheers. palroll registers/sulnmar)'.
banking docume,rts or canceled checks.
and any additional supportin,s
docurDentation as rcquested.
l0% rotainage will lre withheld on each
pa!menr rcquesl. Final l0% released
upon documentation of all benefi ciaries
seNed and a successful closeout
monito ng.
Submission of
monthly PaYdlent
request within 30 days
ofprior month end
Project Coll1po ent-l wo: Annua!
Sheher operations expenses
Nhich may include but are not
limited 10, utili!ies. securky
maintenance and nronthly
securily monitorilrg. tr'ash
collection, insuI?nce,
repairs/maintenance. food cosls,
pest contfol and lawn care.
Upon invoicing using Exhibit B. \\ill
reimburce allowable expe$es Nith
documentation including but not limited
to properly completed invoices, cancelled
checks,fuanking documents and any
addirional suDpo|ting documentation as
requested,
I0% retainage will be w;thheld on each
paymenl request. Final l0% released
upon documentation of all bercfi ciaries
Subnrission of
monthly Payment
request within 30 days
ofp or month end
Th. sh.h.r tnr ahuvJ lro'b.n& ahildr.n I..
ES2i-01
cFo
Page 3211 of 4908
served and a successful closeout
moniroring.
ESG Maich E\hibir B-1. along wirh suppoding Maich
docLlDenta!ion
Monlhly Match:
subnitted wirh each
submi(ed pa] reques!
untilmalch obligalion
is complete
F;nal I 0 percent of a\r,ard anounl will be paid upon com pletion of doc umentaiion of all beneficiaties and
tinal monitoring clearance. Retainage rv;ll be deducled from each invoice
1.1
l.J
PERIOD OF PERFORMANCE
SUBRECIPiENT seNices shall s!al1 on October ].2023 orthe date ol'County's HUD award. letter
rvhiche\'er is the latter. and end on Septe0rber 30. 2024 (Ternr ofAgrtenrenr). SUBRECIPIEN'l''s
seFr'ices/activ;ties shall be underlaken and conrpleted considering the puryoses oithis Agrcenrent.
An) Funds llor obligated b) dre e\piration date ofthis Agrec rent shall auromaticall)' re\cn lo fie
COUNTY,
The Counry Manager or des ignee flay exte nd d1e term of this Agrccnr ent for a period of up to I 80
da)s after ihe erd of the Agreement following receipt of SUBRECII,IENT'S writirxl requesl
subnillcd at Ieast 30 days prior to agreement pcriod of perfolmance end date. E\te sions lrlust be
aurhorized- ir writiDg. by lornral letter ro SUBRECIPIENI.
AGR.EEMENT AMOUNT
'l he COLTNTY agrees io make available ONE HUNDRED TWENTY-SIX THOUSAND NINE
HUNDRED TWENTY DOLLARS AND ZERO CENTS (5126,920.00) tbr use by
SURRECIPIENT durirlg the I erm ofthe Agrccmeni (hereirafter ref'crred to as lhe Funds).
Modifications ro the Budge! and Scope rray only be made ilapproved in advance. Budgeled Fund
shifu betlveen projeci conlpo.ents shall not erceed l0 percent ofdre lotal funding amounl and
sigDit! a charge in scope. F und sh ifts that exceed I 0 percent of the Agreement amounl shall onh
be made rvith Board ofCounty Comm issioner ( Board) approva,.
The COUNTY shall r.imbuNe SUBRECIPISNT for the performance of this Agreement LLpon
completion or patial completion of dle work tssks as accepted and approved b) CHS.
SUBRECIPIF-NT nlay not request disbursencnt of ESG Iunds urtil funds are needcd for eligible
cosls. and al1disbumenrent rcques6 usl be linlitedto the anrourl needed atthe limc ofthe request,
SUBRECIPIENT ma)'expend Funds onl) for allowable costs resulting from obligations
incurred during lhe lerm ofthis Agrccmcnt. Invoices for \rork perlbrmed arc requircd eve0
nronth. Ifno work has been peformed during a nronrh. or ifSUBRECIPIENT is not yel prepared
lo send the required back[p, a $0 invoice is required. Explanations will be required ilrwo
consecutive months of S0 invoices are submitted. Paynrents shall be made to SUBRECIPIENT
rvhcn requested as wod( progresses. but rot nrorc frcquertly than once pcr month. Reiilb semcn!
Nill not occur ifSUBRECIPIENI fails to perlbrm the minirnunr l.vel ofselvice reqtired by this
th. Sh.h.r ,br bNd Womn & ChildEn.lnD
ES23-01
ctso
Page 3212 of 4908
1.5
COUNTY Nitl pay StJBRECIPIENT Funds available under this Agltement based on information
submifted b) SIJBRECIPIENT and coDsistent $hh any approved budget and COUNTY policy
conceming payments. With the exceprion ofcetaiI advances, pa)'men$ u'ill be nrade for eligible
expenses actually incurred by SUBRECIPIENT, not to exceed actual cash requircments. Paymenls
will be adjusied by CHS ln accordance with advance Fund and program income balances available
iD SUBRECIPIEN"I 0ccounts. ln addition, COUNTY reserr'esthe righl ro liqlridate Funds available
under this Agreement for cosls incuned by COUNTY on behallolSUBRECIPIENT.
Final invoices ait due no Iaterrhan 90 days aftertheendol the Agrcement. Work perfoflned dudng
dre tenn ofthe Agreenrent but not invoiced Nithin 90 davs after the end of tlrc Ag.eement nlay not
be processcd wilhout written authorization llom lhe Gmnr Coordinator.
CHS may withhold a y pa) requesl unlil approved by CHS tbr grant compliance and adhere)rce to
any and all applicable Local. Staic, or Fedeml requiremenrs, including timely subrnission of
Perfomance Deliver'ables contained ir Section 1.2.C. Late submission of dcliverrbles or
evidence ofDroiect inactivitv mav cause oavment susDension ofanv ooen pav reoucsts until
the reqrired dclivarables ar€ rec€iyed or substantial proiect prolress occu$. as dctcrmin€d
EIE!- E\cepl \r,lEre disputed fbr noncompliance. payrrent will be made upon receipt of a
properly compleled invojce, and in compliance }vith secl;ons 21E.70-118.80, Florida Srdules,
otherwise known as the "Local Governnlent Pronrpl Payment Acl.'r
MATC}I REQUIRED
SUBRECIPIENT musr match ESG granr funds dollar-Ioi'dollar. pursuant to 24 CFR 576.201.
Matchingfunds shallbe provided after the dale ofthe grant aNard. Funds osed to nratch a preyious
ESC grant,nay not be used to match a subsequenl grant award. SUBRECIPIENT may comply ivith
its requirement by providiig the matching funds frou an)'sourle. including an1' Federal source
other than the ESC program. as well as Stale. Local, and privare sources. SUBRECIPIFNT fiust
ensure the larvsgover ngany Federalfunds1o be used do not proh ibit those funds fiom beingused
to match ESC funds. l'o meet the required malch, the malching contributions nus! nreet all
requirements that apply to the ESG Funds provided by HUD, as rcquired by 24 CFR 576.201(c).
Matching cont butions may be in the fonrl ofthe follorving:
l. Cash contiburions
Non-cash contributions calculared per requircmetus in 24 CFR 576.201(e), including the value
of any real property, equipment, goods, or services contributed to SUBRECIPIENT'S ESC
program, provided llrat, if SUBRECIPIENT had to pay for drem with grant Funds. the cosis
rvould have been allowable. Non-cash contributions may include:
& The purchase value ol any donared malerial or building. SUBRECIPIEN'I' shall
deternine the value ofany donated material or buildiog, or any leasc. using a method
reasonably calculared to esEblish afair malket value.
b. Match in tlle form ofservices provided bt individuals Dlusr be valued at rales consistent
with those ordinarily paid for similar work in SUBRECII'IENT'S organization. If
SUBRECTPIENT does noi have employees pertbfining similar \vork, lhe rates must be
consisteDt with ihose ordinarily paid by other empioye$ Ibr similar wort h dre same
labor rnarket,
Costs paid by progmnl income shall count tou,ard ueeting SUBRECIPIENT'S match
requirements. provided the cos6 are cligible ESG costs that supplement the ESG program.
L
Ihe Shrltr lbr Abrd w(ftn & Childrcn. I.c
ES2l-01
ctso
Page 3213 of 4908
t.6
t.7
LEVERAGE FUNDS
In so[]e insrances. the aNard provided by COUNTY is not cnough to cover the entire cosr of dre
projecl, Olher funds are included and considered lo be leveraged funds- Leveraged funds musl
adhere 1o all Fedeml. State and COUNTY rules as it perlains 10 the project. Levelaged lunds nrust
be idenl ified. llacked. and verifiable in the SUDRECIPIENT's rccords at monitoing closeout.
Levemged resources musi also meet rhe followirg criteria to be allo\rable as leverage:
a. E:{penditures olleveraged funds or resources are permilled only for eligible acri\,iries
and allowabie costs firder the cost pdnciples specit'ied by thc OMB Circulars
referenced in this Agreement. Expenditures must be necessary and reasonable for
p.oper aDd efticienr accomplishnrents of project or prograol objecdves.
Leveraged resources comni(ed on one projcct may not be used as leverage or match
fbr any other project or prograrn,
Leveraged rcsources must represent newly cr€a1ed rcsources covering e,\penditures
rhat \\,ould not be iDcun€d iftlle award \\,'erc not madc.
Leveraged resources may nol be Fede,al funds under a different aNard, except where
Federal statute allo\\s their use lbr cost sharing (such as the Comnunit] DeveLopment
BIock Crant progmnr).
Third-party cash or in-kind contributions oflered as leverage .equirc a comnitmerrr
lefiel on conrpan] letterhead signed b] Ihe individual who is in a position to courmit
the in-kind conifibution. The contribution is onlv allowable if not utilized to\lards
marchirg dollars.
COST PRINCIPLES
Payments to SUBRECIPTENT are govemed by the federal gmni managemel! rules for cost
allowabilily. found al 2 CFR 200 Subpalt E-Cos! Principles. For dre puryoses of this secLion
(Sec(ion 1.7-Cost Prirciples) oathis Agrcement, SUBRECIPIENT is delined as described in 2 CtR
200.93. Accordingly. paynents will be made on a cost reimbrx'sement btrsis. Each requesl for
reimbursemenr shall identiiy the associared projecr and approved projecl rask(s) listed under the
Part I - Scope of Work. SUBRECIPII:NT rnay only incur direci cosls that nray be att buted
speciiically to the project rcferenced the Scope of Work. as deiined in I C:rR 200.113.
SUBRECIPIEN I nTust provide adequate documentation for validating cosas incurred. Palmenrs to
SUBRECIPIENT'S confacaors ard vendors are conditioned upon complian€e rvith rhe
plocurement requircments provided in 2CFR 200.1 I 8-200.327. Allorvable cosrs incured by
Subrecipients ar'td Contmclots shall comply lvith 2 CFR Subpart E-Cosl Pdnciples.
SUBRECIPIENT may not be subject to 2 CFR Subpart E: ho\vever. the COUNTY is and
'nayin)pose rcquireme rs upon SUBRECIPIEN-I so that rhe COLINTY can renrain complianr wi$ ils
obligation to lbllow 2 CFR 200 Subpan E. SUBRECTPIENT Nill usc adequale inrcmal conrrols
and maintain necessary source docunenlation for all cosls incufted and adhete to any otl]er
accounling requiremenis included in this Agreeflent.
NOTICES
Notices rcquired by this AgreeDrent shall be in u'riting and delivered via lnail (posiage prtpaid).
commercial courier. peEonal delivery, facsimile. or orher eleckonic nreans. Any notice delilered
or senl as albresaid shall be eftactive on the da.e of dcliven, or sendins. ll notices and olher
b.
d.
t.tt
'l he Sheller ld Abusd $ om.o & Child€n ln.
ESI-{Il
-No
Page 3214 of 4908
i/ritten communicatlons under this Agreement shall be addressed to the indiv;duals in the capacilies
indicalcd below, unless othel'lvise modified by subsequen! written notice.
COLLIER COUNTY ATI-ENTION: CarolynNoble, Gl"ntCoordinator
Collier Counrl' Govemmena
Corrrmunit! and l-luman Se ices Division
3339 Tarniami Trail East, Suite 2li
Naples. Florida 341t2
Ellrail: Carolyn.Noble@colliercounryll.gov
Telephone: (239) 450-51 86
SUBRECIPIENT ATlENTION: LindaOberhaus.ChiefExecutiveOificer
The Shelter for Abused Women & Children. hlc.
PO Box 10102
Naples, FL 34101
Email: loberhaus@naplesshelter.org
Telephone: (239)280- I 3s0
Remaindcr ofPage lntcnlionall! Left Illank
'1 fi. Sh.lh aM b!*d $bma & Childrc.- Inc
ES23.0l
cFo
Page 3215 of 4908
2.t
PART II
GRANT CONTROL
RfQUIREI}IENTS
AUDITS
During the tenn olthis Agreeuent. SUBRECIPIENT shall submit to the COUNIY an Annual
Audit Monitoring rcpon (Exhibit D) no laaer than 60 days after SUBRECIPIEN I S fiscal year end.
ln addition. SUBRECIPIENT shall submj! !o the COLINTY a financial and compliance Sillgle
Audit repo( Management Letter, and suppo(ing docunrentation nine (9) nonlhs (or audited
financial statements. one hundred eighty (180) days for Subrecipienls exempt from Single Audi0
afier the SUBRECIpIENT'S liscal yea-r eDd. The COUN l Y will conduct arl annual financial and
programnlatic rrview.
SUBRECIPIENT musr lirll) clear any deficiencies noled in audit repons wilhin l0 dals after irs
receipt oldre report. SUBRECIPIENT's Iailure to comply w;th the above aLdir requirements \\,ill
constitute a violation ol this Agreemenr and may rcsull ir the w;thholding of futule paymerrts.
SUBRECIPIENT hereby agrees to oblain aD annual agency audit corducted in accordance with
cunent COUNTY policy concenling Subrecipient ardits and 2 CFR 200.501
Federal A$ard amounts expended shall be determined in accordance wirh guidelines established
by I CFR Parl200. Subpat F-Audil Requircnents.
RECORDS AND DOCUMENTATION
SLIBRECIPIENT shall maintain su{Icient.ecords in accordance with 24 CFR 576.500 to
determine compliance wilh the requirements ofthis Agreenrent, the ESC Program, arrd all other
applicable laws and regulations. This docunrenaation shall include bur is not limiled ro the
iollowiDg:
A. All re€ords requnld by ESG regulations.
SUBRECIPIENT shall ma;rlain public rccords lhat ordinarily and necessarily would be
requircd by COUNTY to pertbnn rhc seNice.
SUBRECIPIENT shall rnake available at ant time upon requesi by the COLINTY or CHS
all rcports, pla,rs, suNels. infomration. documents. maps. books, records. and odrer data
procedures developcd, prEpa,rd, assembled. or completed by SUBRECIPIENT for rhe
purpose of this Agreement. Materials idedified iD rhe previous sentence shall be in
accordance lvidr generally accep(ed accolrni;ng pdnciples (GAAP). procedures and
praclices, which suilicie tly and properly rellecl all revenles and expendirures oftunds
prcvided directl), ar indireclh' by this Agreement, including matching funds and Program
lncome. These records shall be maintained to the extent of such detail as wil! properl)
reflect all ner costs, direct and indirect labor- nlatedals, equipmem, supplies, and set.rices,
arrd other costs aDd expcnses olwhatever nature forwhich reimbusement is claimed under
the provisions ofthis Agrcement.
B.
C,
'lhc Sh.lr.r lbr Abultl Wo'nen & Ch,Ldr.n.lLrr
c!.o
Page 3216 of 4908
D.Upon completion o[all rvork conternplaled under lhis Agreement. copies ofall doc$nenls
and recolds relating to this Ageemen! shali be surrendered to CIIS, if reqnested. In any
event, SUBRECIPIENT shali keep all documents and records in an orderly fushion and iD
a readily accessible. permanent, and secured tocation for five (5) years after the date of
submission of the lillal pe.formame and cvaluation repot, as prescribed in 24 CFR
576.500 (y). Ho\lever, ifany lirigation. claim. or audit is stafied befort the expiralion daie
ofthe five (5) year period, the records wlll be maiitained until all lhigation, claim, oraudit
findings involving these records are resol\,ed. If SUBRECIPIENT ceases Io exist after
closeout of$is Agteement, ;r must notify the COUNTY in \yriring. ofthe addrcss where
the records are to be kept. as outlined in 2 CFR 200.137. SUBRECIPIENT shall nreet all
requirements for retsining public rccords and iransfer, at no cosr to the COUNTY. all
pLlblic records in SUBRgCIPIENT s possession upon tefin;natioD ofthe Agreeurenl and
destroy any duplicate, exempt, ard/or confidential public .ecords tlut are relc&sed fiom
public records d;sclosure requ,rements. All records stored electrortically must be provided
ro dle CoLI\ITY in a lormar thal is compatible rv;dl the COUNTY'S information
technoloW systems.
IF SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE SUBRECIPIINT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREf,MDNT, IT SHALL
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239.252-2619,
M ichael. Blarvnleealllollierconfty ll. qqy, 3299 Tsmiami Trail East, Naples, FL 3{112.
SUBRECIPIENT shall estabtish and nlaima;r income eligible files on clients served, and
docunrenlador that all households are eligible under HUD hrcome Ouidelines.
SUBRECIPIENT agrees that CHS shall be the final arbiter on SUBRECIPIENT'S
compliance.
SUBRECIPIENT shall documenl ho$, it conplied lvith the Prograln Component(s), as
defined in :4 CFR 576.100, and the eligibiliry requirement(s) under \yhich iunding has
been rcceived. This includes special reqr.rircDrents such as necessary and appropiate
deteflDinations. as defined in 24 CFR 576.100: income ceftification: aDd uitten
agreeNen6 \yith benefi ciaries. where applicable.
SUBRECIPIENT shall p.ovide lhe public !vi!h access to public records on the sarne terms
and conditions that the COUNTY worrld provide xhc rccords, and at a cost that does rot
exceed the cost provided in Chapter I 19, Florida SBtut€s or as otherwise provided by law.
SUBRECIPIENT shall ensure rhar exempl or confidential public records that are released
lrom public records disclosure requirements are not disclosed. except as aulhorized by 2
CFR 200.337 a 2 CFR 200.338.
E.
t-.
C.
2.3 iIIONITORING
llle SlElkr rir Abuscd t\jom.n & ChildE.- Inc
cFo
Page 3217 of 4908
2.1
SUBRECIPIEN-l' aglces that CllS may carry ouino feu'er lllan one annualon-siie lnoniloring visil
alld cvaluation activiries. as delelfiined necessary. At the COUNTY's discretion. a dcsktop rtv;eN
ofrhc activities Dia)' be conductcd in lieu ofan on-site visit. The conlinuation ofthis Agreemenr is
dependent upon satist-actory evaluations. SUBRECIPIENT shall, upon request by CHS. subnit
infofinadon ard status reports rcquired by Cl-lS or HUD to e[able CLIS to evaluale said prcgress
and allolv for cornpletion oI ils required repol1s. SUBIIECIPiENT shall allow CHS or HUD ro
monitor the SUIIRECIPIENT on site. Such site visits may be scheduled or unscheduled. as
delermined by CLIS or HUD.
At any lime dLrriog normal business hours and as often as the COUNTY (and/or its
representatives) may deem necessar). SUBRECIPIEN'l shall make available fol review.
inspection. ol audi! all rccords. documentation. and any other data rclating to all matters
coveled by the Agreemeni.
The COUN]Y will monitor the perfomlance of SUBRECIPIENT in arr attempl to ruitigate f'raud.
waste. abuse. or norperfomrance based o,r goals and performance siandards as staled wilh all other
applicabte laws. regulaaions. and policies governing the lunds provided under dris Agreemenl.
jurtherdefined by 2 CFR 200.112. Subsrandard perfonnance. as determined by ihe COUNTY, will
constitute nonoonrpliance wilh !his Agreement. [fSLIBRECIPIENT does noltake colrectivc actior]
withii a rcasonable tin1e period after being notified by the COUNTY, Agreement suspeniion or
te ninaiion procedures ivill be il]itiated. SUBRECIPIENT agrees to provide HUD. dre HUD Ofice
oI Inspector Ceneral. tlrc Ceneral Accounling Ofilce. COUNTY, or the COUNTY'S inlemal
audiro(s) access ro al1 recods rclated to pcrformance ofaclivities in this Agreenlenr.
PREVENTION OF FRA{JD, WASTE, AND ABUSE
SUBRECIPIENT shall establish, maintain. and ulilize interna! conrol systems and procedures
sufficieor to prevcrt, detect, and con€ct incidcnts oftiaud. \\aste, and abuse in the perJbrmance ol
this Agreement. and provide 1br proper and eflective nranagement of all Prograrn and fiscal
acrivities ofthe Agreement. SUBRECIPIENT s intemalcontrol svsteDrs. all transacdons. and other
significant events are to be clearly documented. and thc documenaation shall be readily ava;lable
for rnonitoring by COUNTY.
SUBRECIPIEN'l' shall give COLINTY conrplete access 10 all its records. employees. and agcnls
for the purpose of Dlon itori,rg or investigating the perfornance of drc Agrcement. S U B RECIPI EN l'
shall lull) cooperate wilh COITNTY's el1ons to detecr. investigate, and plevenl fraud. \irste. and
abuse,
SUBRECIPIENI may no1 disc[rninale against any employee or other person $ho repods !
violation of the terms of this Agreement. or any lau, or rcgulation. to the COUNTY or any
appropriate law enforcemcnl authority. ilthe repor is nrade in good l'aith.
CORRECTIVE ACTION
Corrective action plans may be requircd for nonconrpliance- nonperfo rance. or unacceptable
pefon ance under this Agreement. Penakies may be jnrposed for failure to implenrent or make
acceptable progr'ess on such conective action plans.
2.5
'lheSh.lt
' ib AhusedWomci& Ch Ldren,lnc
!slt,ltl
cFo
Page 3218 of 4908
I o ell'cctively enlbrcc COUNTY Rcsolution No. :01.1-128. CHS ha\ adopted an cscalation policl
to ensurc coDtinued conrpliance by Subrecipicnis. Developers. or an) cntit) recci!irlg granl fulrds
llom CllS. The escalatior) polic) tbr nonconrpliance is as lbllo\rs:
i. lrrilial noncompliance nra! result ir CI-IS issuing findings or Cancer[s lo
SUDRFICIPIENT. \'hich rcquircs SUBRECIPIl]N I ro subr]rii a corrective aclion plan
to CIIS !.'iihir l0 business dar"s following issuancc ofdre repoft.
4.
IfSUBRECIPIENT fails to subnrit the co cctive aclion plan in a tinlely manner, CHS
may requirc a portion ofthe arvarded granl amount to be returned 1o rhe COIINTY.
An.! pay requests rhat have been submitted to CHs for paymenl will be held until
the couective action plan has been submitted.
CHS will be available.o provide Teclrnical Assistance (TA) (o SUBRECIPIENI.
as needed. ro corrccl rhe noncompliance issue.
CHS may require SUBRECIPIEN f to return uplvards of 5 percent of the awa
anrount to the C:OUNTY. nt Lire discrerion olthe Board.
. STJBRECIPIENT ma)' be denied furure consideration as set fonh in Resolution
No.2013-228.
If SUBRECIPIENT renains nonconpliant or repeals an issuc rhal was prev;ously
coffected and has been informed by CHS of their substantial Donconpliarce. by
certitled mail, CHS nray rcquire a po[ion ollhe awarded gmnt amount or the an]ount
of[he ESC i vestment tbr acquisition ol the propefties conveye4 1o be rctumed to the
COUNTY.
CHS may require SUBRECIPIENT ro return uprvards ol l0 percent oathe award
anlount to the COUNTY, at rhe discretion of the Board.
SUBRECIPIENT will be in violation ofRcsolution No. :0ll-2:8.
Il after repeated uolificarion. SUBRECIPIgNT conrinues !o bc substantiall)
noncolnplianr, CHS may recomnrend the Agreement or awal-d be termil]ated.
. CllS \illnlakc a recommendalion to dre Board tbr i nrediate iefiriDalio oldte
Agrcement. SL,BRECIPIL.NT Nill be required to rcpay all Funds disbursed b] lhe
COUN'|Y lor tlre temlinalsd project.'lhis includ€s rhe amount invesied by the
COUNTY for thc initial acquisilion ofproperlies or other acli\ilies.
STJBRECIPIENT Nill be in violarion olRcsolurion No. l0il-228.
IfSUBRECIPIENI has rnultiple agreements \\ith CHS and is lbund ro be noncompliant.
the above sancrions nra\ be ilnposed ftross all awardi at dre Board's discretion.
'lt.sh.li.rtnrAhuicJ wometra ( hiLdran Ir
lis:l-o1
cFo
Page 3219 of 4908
,.6 REPORTS
Reinlbursemenl may bc contingent upon the timely receipl ol' complete and accumle reporls
required by this Agreemcnt, and on the lesolutioll ofmonitoring findings identilled pursuant to this
Agreenrenr, as deemcd necessary h)' rhe County Manager or designee. BgpglE-gt9yilg!3gLg[proi€ci a€tiritv mAr result in withholdine of nav rert or issrance of ! Notice of
Noncompliancc.
During lhe teun ofthis Agleenrent. SUBRECII']IENT shall submit qrraltedy progress repolts to dre
COUNIY on drc loth day olJaruary. April. July, and October. respectivel),. fbr the prior quarter
pe od end. As pan ofdre report submined in Oclober. SUBRECIPIENT also ag.ees lo inchde. a
conrprehensive final report covering the agreed-upon Progranr objcclives, activilies, and
e\penditures includirg but ,ro1 linliled to. performarce data on client feedback u'ith r'espect to lhc
goals afld objectives sct fol1h in Exhibia C. uhich contairs a satlrple rcpoting form to be used i
firlfillmenl ofthis requirement. Addiiionally, all levemged fundr utilized in suppo{ ofthis project
*ill be submitled on Exhibit C-l as pat olthe final reporl. Olher'repoting requircmen* al/ be
in)posed by the CouDty Manager or designee in the even! of Program changes. the need for
addilional information or documentadon arises. and/or il. legislative arnendmenls are cnacted.
Repor'ls and/or requested docunrentation nol received by the due dale shall be considered dclinquenr
and nlay be cause lor defaull and lennination ofthis Agreement.
RrD.rindtr rn Page Itrlcntion.tll\. l..li Rlxnli
Th. Sh.hcr li, Abusol Uom. & Chitdr...lnc
LSzl-0t
cFo
Page 3220 of 4908
3.1
PART III
TERMS AND CONDITIONS
SUBCONTRACTS
No part of this Agreefien! may be assigned or subconLmcted without the $,riitcn consent oflhe
COUN'IY, which consent. ifgiven at all, shall be at the COUNTY's sole discretion andjudgment.
SUBRECIPIENT shall cause all provisions ofthis Agrcement in its entircty to be included
in and made a pan ofany subcontrect executed in the performance ofthis Agreement.
GENERAL COMPLIANCE
SUBRECIPIENT agrces ro conrply Nith the requirements of Tille 24 of the Code of Federal
Regulations, Parl 576. rhe U.S. Housing and Urban Developmenl regulaliolls conceming thc
HEARTH Act. SUBRECIPIENT also agrces to compl),with all other applicable Federal, Stale.
and Local la\\'s, regulations, and policies governing lhe Funds provided undq this Agreemcnt.
SUBRECIPIENT funher agrees to urilize F$nds available under this Agreement lo supplenrent
ra'hc. rhxn 5upplarr fundr olhen\ ise ava'lable.
SUBRECIPIENT is prohibited from using Funds provided herein. or personnel employed
in the administmtion ofthe prcgram- for political activities, inherently religious activities.
lobbying. political patronage, and/or nepotism activities.
INDEPf, NDENT CONTR{CTOR
Nothing contained in this Agreement is inlended to. or shall be conslrued in any manner. as crealing
or establishing the relationship ofenployer/enlployec between the parties. SUBRECIPIENT shall
always remain an "independenl contractor" with respect !o the seNices to be perfofin€d under th;s
AgrecNent. The COUNTY shall be e\empl from paynlent of all Unemplolmenl Compensarion.
FICA, retirement. life and/or rncdical insur'ance, and Workers'Conrpensaliorr Insurance as the
SLIBRECIPIENT is independent fiorn tlle COUNTY.
AMENDMENTS
The COTINTY or SUBRECIPIENI' may amcnd this Agree,nent at any time provided thar such
amendments make speciflc reterence to this Agrcement, aDd are exccuted in writing. signed by a
duly authorized rcprcsentative ofeach organiTation. and approved by dle COUNTY's Boad. Such
anrendnrenrs shall not invalidate this Agcenrent. nor relieve or release the COLINTY or
SUBRECIPIENT tiom its obligations underthis Agreement-
The COUNTY may. al its discretion. anrcnd this Agreenterlt to conform with Federal. Stare. or
governmental guidelines. policies. available funding amounls. or other reasons. II such
amendnrents resull in a change in lhe funding, scope ofservices, or schedule ofrhe activities to be
undertaken as par't of this Aglecfient, such modificalions will be incorporated only by written
arrendnient sisDed by both COUNTY and SUBRECIPIENT
3.2
3.J
Th. Slklt. ,or Ahr.d U'nr.n & Childrun IM
ES23-0r
-No
Page 3221 of 4908
3.5 A\'AILABILITY OF F[INDS
The parties acknowlcdge that lhe Funds originale fionr lltlD ESC grant f'unds and nlusl be
i,npleDented in full compliance \\,idr all of l.luD's mles and re8ulations and any agrcenlent
bet\yeen COLIN I Y and HUDgoverning ISC Funds pefiainingto this Agreemenl. In the event of
cLlrtailnlent o. non-produclion ofsaid Federal Funds. o| the reduction of HUD Funds ro the
COUN'l Y to a level that the County Manager deteflrines to be insulficient to adequatcly
administer the project. the financial resourccs necessary to coDlinue to pay
SUBRECIPIENT all or any por[ion ofthc Funds v,'ill not be available. ln either event. the
CoUNTY may rerminale this Agreement, which shall be e,ltctive as olthe dale it is
determined by the County Manager or designee, in his/hel sole discretior and judgnlent,
that the Funds are no Iongeravailable. hlhe event of such tern inalion. SUBRECIPIENT aSrees
fiat ia \yill not bok lo. rlor seek lo hold dle COLINTY. nor an) individual menrbcr ofrhe Counr)'
CommissioneN and/or County Adminisnation, peBonally liable for the perlbrmarlce ol' this
Agreement. and the COIINTY shall be released 60 any fuflhcr liability to SUBRECIPIENT
under the tenns ofthis Agreemcnt.
INDEMNIFTCATION
'1'o the ma\imum cxteDt pemlilled by l'lorida Ia\\,. the SUBRECIPIENT shall indemnili a|d hold
harmless Collier County. irs oft'iccrs. agen$. and eDployees frorn an) and all claims. liabilities.
danages, Iosses- costs. and causes ol action which may arise out ol-an act or onrission. iircluding
bui not linrited to rcasonable altorneys' and paralegals' fees, io lhe extent caused by dte negligence.
recklessncss. or intntionally wrongful conduct ofSUBRECIPIENT or ary 01 ils agents. officers,
selvan6. employees, contracto$, palrons. guests. c:ieDts. licensees. in!ilees. or any persons acting
under llrc direction. control, or supervision of the SUBRECIPIENT in fie perlbrnance of ihis
Agreenrent. This indemnification obligation shall nor he consnued ro rregate. abddge, or reduce
any other rights or remedies which otherwisc may be available to an indernnifred pafiy or person
described in this paragraph. STJBRECIPIENT shall pa) all claims and losses of any nature
wharsoever in connection rhere$,hh. shall defend all suhs in the nar)le ollhe COUNTY. and shall
pay all costs (including allorney's itcs) and judgnrents which may issue thereon. This
l ndem ifi cation shall slu"r'ive the tenniialion and/or cxpimtion of this A gr eement. This seclion
does not pertain to an) iDcidena arising ironr tlle sole negligence ofthe COUN I Y. The lbregoing
indemnification shall no1 constilute a \\aiver ofsovereign innnuniu b€yond rhe limits sel fonh in
secrion 768.18, Florida Slatures. This Section shall survive the expiration or rennination ofthis
AgreeDten!.
COUNTY RECOGNITION/SPONSORSHIPS
SUBRICIPIENT agrees that all rrotices, inlbr'mational parnphlets. press releases. adveftisements,
descriptions ol lhc Prcgmm sponsorships. research repons. and sinrilar public nolices, rvhelhcr
printed or digitally prepared. and released b) SUBRECIPIENT for. on behallot'. and,'or about the
Progranr shall include the statement:
3.6
3.1
"FINANCED IN PART BY THE U.S. DEPARTMENT OF
HOUSINC AND URBAN DEVELOP]IIENT (HUD) AND COLLIER
COLTNTY COMIIUNITY AND HUItr4.N SERVICES DIVISION"
Th. Sh.lrer tnr abMd Uom.n & Childr.n lnc
rs1l"0l
-Lo
Page 3222 of 4908
f.8
and shall appear in the sanie size letters or lype as the name ofdre SIJBRECIPIENT. This d€sigi
concept is intended to disseminate key infoflnatioll rcgarding the development team, as \tell as
Equal Housil]g Opporluniry ro the general public. Construction signs shall cofipllr with applicable
COUNTY codes. lfthis Agreement results in any copyrightable rnalerial or inventions, CLIS
and/or the COLINTY reseruc dre right to roya[y-tiee, non-exclusi\ie! and iflevocab]e
license to reproduce, publish. or othelwise usei and authorize others to use dre rvotk or
materials for governmental purposes.
Df, FAULTS, REMEDIf, S, AND Tf, RMINATION
ln accordance $,ith 2 CFR 200.341. dris Agreemenl may Lre tel.lriinated fbr convenience by eidrer
dle COUNTY or SUBRECIPIEN'I'. ir \\,hole or in part. b], settin.s forlh the reasons fbl such
termination, the effective date. and in $e case ofpardal terminations, the portion to be ternrinaled.
llowever. in the case ofa partial termination. ifthe COUNTY detemires that thc renaining potion
ofthe award will not accomplish the puryose fbr which ihe awar'd was made. dre COUNI'Y may
lerminate rhe arvard in il.s ertiret]. This AEee,nent may also be terminated by the COLINTY ifthe
a$tud ro longer elfecruates the progmrn goals or $anloragency priorities.
lhe following acriorls or-inactions by SUBRECIPIENT shall constitute a Default under this
C,
C.
B,
D.
t:.
B,
Failure to comply w;lh a ) ofthe rules, regulations. or prcv;sions referred to her'ein. or
such staruies. re_qulations, executive orders. alld HUD guidelines, policies, or direclives as
may become applicable at ary time.
failure.lbr any reason. to lultillils obligalions under this Agreeme t;n atimely and proper
heffecrive or improper use ofFuDds prov;ded underft;s Agreement.
Submission of lEpofts to the COUNTY tl1at are incorrect or incompletc in any material
Submission of anv false cenifi cation.
Failue ro materiall) conrply with any terms olthis Agreenre[t.
Fail(ue lo materially conrply with the rerms ofany other a8reement belweenthe COLINTY
and SUBRECIPIENT. relating to the Projecr.
ln the evenl ofany det'ault by SUBRECIPIENT underdris Agreenrenr. the COUNTY may scek any
combination ofone or more oltlre follo$'ing remeilies:
Requirc specific pe.fornrance ofdre AEeemcnt, in whole or in parl
Require the use ofor change in professional property management.
C. Require SUBIiECIPIENI- to inDrediately repay to the COUNTY all ESG Funds rhat ir
received under this Agrcenrent.
Thc sh.Ller til Abuscd wo'n€n & childrli.lnc
ES23-01
c>o
Page 3223 of 4908
L)
F,
Apply sanctions. ifdctcrmined by ihc COLNTY to be applicable.
Slop all paynreDts u[til identilied dcticiencies are con€cted.
Terminare this Agreemenl bt giving written nolice to SUBRECIPIENT specif ing the
eflective date of such iermination. lf the Agreemenl is terminaled by the COUNTY as
provided helein, SUBRECIPIENT shall have no claift ol payment or benefit for any
incomplele project activities undeitaken under this Agreemenl.
3.9 SUSPENSION AND DEBARMENT
SUBRECIPIEN] certilles ihat neilher it, nor ils principals. is presently debarred, susperded,
proposed for debament. declared ineligible, or volu arily excluded tlom padcipation in this
rransaction by aFederal Departmeni or agencyi and. that the SUBRECIPIENT shall not knowingly
cntcr into any lower lie| cont'act, or other covered tBrsaction. with a sLrspe ded or debaffed
corltrac1or o. vendor. as outlined in Erccutive Orders l?549 (1986) and 12689 (1989).
Suspension and Debarment aDd 2 CFR 200.214. as further delailed in Section 4.18.
3.10 RIVERSION OF ASSf,I',S
In the event of a termination or upon expiralion ofthe Agreement. in addition to any alld all o&er
renredies available !o tlle COI]NTY (vhether under dris Agreenlent, or at law or in equiry).
SUBRECIPIENT shall imnred;ately imDsfer to the COUNTY any Funds on hart at the time of
terntination (or expira[ion) and any accounls receivable attribuuble to the use ofESC funds.
The Cotrl{TY's rcceipt of any Funds on haDd at the lime oi lermination shall nol waive the
COLIl',lTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion ofthe
Furds, xs the COUNTY Dray deem necessary. Regulations regardiDg real propefiy and equipmeni
are subject to 2 CFR 200.31 I.
3.11 INSUnANCE
SUBRFCIPIENT shall l]ot commence any work and-/or seNices puBuant to this Agreemeni. until
all required insurarce, as outlined in Exhibil A and 2 CFR 200.310 has been obtained- Said
insurance shall be canied continuously dulir€ SUBRECII'IENT'S performance under the
Agreenrent.
3.I2 ADMINISTRATTVEREQUIREMENTS
SUBRECIPIENT agrees to pefolm the Scope 01'Services in compliance wilh llrc Cranl Budget
and Scope of Work (Part I), the Unifonn Adnrinistrative Requir'ements. Cost Principles, and Audit
RcLluirements lor Federal Awards (2 CFR 200 et seq), and the Federal rcgulations for the
Emergency Solutions Grant. (24 CliR 576 ei seq.)
3.I3 PI]RCHASINC
SUBRECIPIENT is reqlrired Io follow Federal Procuremeni standards ar (2 CfR 200.318 thrcugh
200.327) and Collier Counly's Procuremeni Ordinance #2017-08, as amended. Cur rent purchasing
Thc sh.hcr tur Ahu*d wo,n n & Chilltn.Iic
cF.o
Page 3224 of 4908
Rnng€:(lnnDetirion R€quired
x;0 - s50.000 I Writtcn Quoles
s50.001+Fornral Solicitation llTB. RFP. etc)
thresholds are:
All improvements specilled in Palt I Scope of Services shall be pedbnned by SUBREC]PIENT
emploJ,ees, or be put out to competitive bidding, under a procedue acceplable to fie COUNTY
and Fedeml requirements. SUBRECIPIENT shall enrer inlo contracts with lhe lowest. responsible.
and qualified bidder. Con(mct adminisoation shall be conducted by SUBR9CIPIENT and
monitored by CHS, rvh;ch shatl ha\.e access ro all rccords and docuflents related to the project.
ln accordalcc with 2 CIR ?00.322, 10 the greatest extcnt practicable. SUBRECIIPIENT
shall providc a preference tbr the purchase. acquishion, ol. use ol'goods. products. or
nlate als produced in the United States.
In accordance with 2 CFR 200.321. SUBRECIPIENT shall procure jtems that contain the highes!
Dercenlage of recovered nlalerials praciicable. coDsisten! rvith rtainlainirg a satisfactory level of
conrpletion. per ? CFR 100. Appcndix II (J) and I CFR 200.123.
3.I4 PROCRAM.GENf,RATID INCOME
No Prograrn Income is anticipated. Ho$,ever. ifProgram lnconle is derived from the use ol'ESC
Funds disbused under this Agreement. such Program Income shall be used b) the
SUBRICIPIENT for an eligible ESG projecl activii' approved by the COUNTY. An) Program
lncome (as such rerm is defined under applicable federal regulations) gained tio,n any
SUBRECIPIENT activity funded by ESC shall be reponed to the COUNTY through an annual
Program lncorne Re-usc PIan. utilized by SUBRECIPIENT accordingly, and shall be compliant
Ni& 2 CFR 200.107 aM 24 Cl R 576.201(i). When Progrum Income is gen€rated by An nctiviay
that is oDh prrtirlly funded ryith ESG Funds. the income shall be prorated to r€nect the
percentage of ESG frnds used. Iftherc is { Progra lnconre balance at lh€ end oflhe Progranr
Year. such balance shall reven to the CoUN fY's EsC l'rograrn. for lunher reallocation.
3.15 GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligalion to the COUNTY slull not end unril all closeout requirements are
completed. Activities during this closeout period shall inclLlde. but are no! limited ro nraking linal
payments. disposing of prograrn asseis (including the return of all unLrsed materials, equipnrent,
progEm income balances, and receivable accounts to the COLINTY). aDd delerminiug the
custodianship of recods. h addition to lhe records reiention outlined in seclion 2.2 (Rccords and
Docume talion) of lhis A$eenlent. SUBRECIPIENT shall conrply wilh sectioD I 19.021 Florida
Slatutes regarding records nraintenancel prese[ation, and lelenlion- A conllict betweefl Siate and
Fcderal records retention requirements $ill resr.rh in lhe nore strirgent la\\, being applied, such that
the record mLlst be held Ibr thc loDger dumtion. Any balaoce ofurlobligaled Funds which have been
advanced or paid nlusl be relurried io the COUNTY. An) Funds paid e\ceed;ng the amount lo
Nhich the SUBRECIPIENT is emitled under the terms and conditions ofthis Agreernent musi be
refunded ro the COUNIY. SUBRECIPIENT shall also produce rccords and inlbrmation that
compl) $,ith sectior 215.97, Florida Statutes. the Florida Single Audit Act. Closeout procedures
rnust take place in accordance with 2 CFR 200.344 arld ensurc all Federal grant requirements have
heen completcd.
ThrSh.t.r lb' AhN.dWo'n.n & ChildNn.lnc
cFo
Page 3225 of 4908
3.16 oPPORTUNITI[S FOR RESIDENTS AND CI\:IL RICHTS COI\IPLI-{NCT
SUBRECIPIENT agrecs that no pelson sholl be excluded from the b€nef,ts ol or be subiecled to
disciminalion under any activity calried out by the pefornrance ol this Agreen]ent based on race,
color, disabiliq, national origin. religion. age, farnilial status. or sex. Upon receipt ofevidence of
such discrinlination. lhe COUNTY shall have lhe righl to lemrinale this Agreemenl.
'lo the geatest extent feasible, homeless iDdividuals have prioril) over other Section 3 r'csidents,
in accordance \\ith 21 CFR 576.105(c). Section 3 ofthe Housiu and Urba,l Development Act of
1968. as anrended (l: U.S.C. l70lu), and implementing rcgularioDs al24 CIrR Part 75 requires
that. to dre greatest e$eft practicable. employment and economic oppofinnities be directed to low-
and very lolv-income r'esidentsoflhe area, and that conlracts forwork in connection Nith the project
be a\lardcd tobusiness concerns that pl olide econom ic opponun ities for lo\\- and very lo\\.income
persons residing in rhe melropolitan area (as deUned in 42 U.S.C- 5302(a)) in which the projeci is
located.
To the nra\ifium exre[t praclicable. SUBRECIPIENT shall involle homeless indiv;dusls and
families in consrrucling- renovating. mainhining, and operaling faciliries assisted rxter ESG,
providing scrvices assisted u der ESG, and providing scNices lbr occupants of faciliries assisted
under ESC. Tlis involvement may include cmployfient or volunteer services. Section 3 is relative
to any ol dre SUBRECIPIENT'S subconnactors. their successors and ,ssigns, lo those sanctiors
spe€ified by dre Agreclrent though which Federal a.sistance is provided. SUBRECIPIENT shall
co ply with Section 3 ofthe Housing and Community Dcvelopment Act of 1968 and ccrlifies and
agrees ihat no conrmcNal or other disabilit] exists that would prcvent compliance wilh these
requirements.
3.17 OPPORTUNTTIES FOR SI\4ALL AND MINORITY/WOMEN-OWNED BUSINtrSS
fNTERPRISES
SUBRECIT'IENT will use irs best el-fors to affb.d snrall businesses and nrino ty and women s
busincss enlerpriscs dre mal(inrunr praclicable oppotunit) to padcipate in lhe perlormance oithis
Agreement. As used in this Agreenrent. the !em1 _small business" mears a business that nreels dre
crheria set lbnh ir seclion i(a) ol lhe SDall Business Act. es anrended (15 [J-S.C- 632): and
'hinori$ and romen's busioess cnterprise" nreans a business drat is at least 5I percem owncd and
conlrolled by minority group rrembets or rvolnen. Iror the pLrLpose of this deflnition. rrriuority
gmup nrembers- arc Black Anlericans. llispanic Americans. Asian/Pacitlc Americans.
Native Americans, and Hasidic Jews. . SUBRECIPIFNI mal rrlJ o,r Nrittcn represenrarions
by businesses regarding iheir slatus as minoriry_ and l'emale business enterprises in lieu ol an
i ndependctl! investigolion.
3.I8 PROCRAM BENEFTCIARIIS
As defined by 24 Cl-R S76.2. 100 percerrotlhc beneiciaries receiving ESC Fundingthroughthis
Agreement nust be homeless or at risk ()1'homelessness. lncome eligibiLity ol beneficiaries will be
validated by revie\\ing suppofillg documeNation, durinS any interin and/or closeofi mo itoring.
The Sh.Lcr t'or Abusdd Wo'nen & Ch'ldNn. lnc
ES2l-01
-\o
Page 3226 of 4908
3.19 {FFIR\I,\TTVE A( TTO\ PI,,\N
SLJBRECIPIENT agrees ihal il is con itted to carrying out an Affllmati"e Aclion Progran.
pursuant to the COUNTY's specilications. in keepingwith the principles as provided in President's
Executivc Order I 1246 ofSeplember 24, 1966. Prior 1o lhe award ofl'unds, SUBRECIPIENT shall
submil lo the COUNTY for apprcvaL, aplan fbr an Afianative Action hogrsrn. Iflhe Affirmative
Action Plan is updalcd during the Pefonnance Pefiod ofthis Agreement, the updaled plan musl be
subnritted 10 the COLrl.,lTY within 60 dats of any update/moditication. SUBRECIPIENT'S
co'rtracring officer \rill send to each labor union or representarive of\lorkers with $hich it has a
collecrive bargaining agreenent or other coniracl or understanding. a notice advising the labor
union or workeis rcprcsentalive of SUBRECIPIENT'S comD ments hereundcr and shall post
copies of the notice i,r conspicuous places available to all enployees and applicanB for
employnrenl.
].20 CONFLICT OF INTERIIST
SUBRECIPIENT covenanas rhat nope6on underits employ. who presenlly exerc ises any funcl ions
or responsibilil;es in connecrion \!ith the Project, ha5 any personal linanc;al inlerest, direct or
indirect, in the Proiect are3s or ary parcels drercin, u,hich would conflict in any anner or degree
with the performance ofthis AgreemeDt, and that no pelson having any conflicl ofirrterest sha]l be
errployed or subcontracted by SUBRECIPIENT. The SUBRECII']IENT covenanls dtat ir \vill
comply lvilh all provisions of 2l CFR 576.404 "Conflicl of Interesl.' 2 CFR 200.318. Florida
Starule 287.057 and any additional State and County stalutes! regulations. ordinances. or
rcsolutions governil]g conflicts ol interesl.
SUBRECIPIENT \\ill ,roti8 the COUNTY. in Nriting, and seek COUNTY approval prior to
entering into any contractwith an entity owned in whole or in pafi by a covered person o. ar entity
owned or conrrolled. ir whole or in palt. by lhe SUBRECIPIENT. l'he COUN1'Y may review lhe
proposed contract 10 ensure that the contractot is qualified. and the costs are reasouable- Approval
ofan identir),- of interest conract \vill be in the COUNTY s sole discretion. Ihis provision is not
intended to linrir SUBRECIPIENT s abiliry to seif-manage the projecb using irs own employees.
Any possible conflict of inlerest on the parl of SUBRECIPIENT, its employees! or iis co ractors
shall be discLoscd. ill \-riting lo CHS provided however', that th;s paragraph shall be ifterpretcd in
such a manner so as not to lnreaso,rably impede the slatutory requircnienl that rna\imum
oppo(unity be provided lbr enploymenl of and paflicipation ol low- and n]oderate-incorie
residents ofthe project target ar'ca.
3.2I fXttrRGENCYSHELTIRS
Any enreEency shelter that receives assistance lbr shelter operations must also meet mininlu
safety. sanitation. aDd privacy srandards (Exhibit E.i, as required by 24 CFR 576.403(b)-
3.22 Pf,RMANENT HOUSINC
Housing d1at prog?nr participants who receive ESC assistance to rcnain or rno\re iDto mu!! nreet
the minimum habitabiliry standards (Exlribil F) provided in 24 CFR 576.403(c) and aU applicable
State aDd Local housing codes. ticensing requirenleots, and any other requirenents in the
jurisdiction in which Ihe housi[g is located regardilg tlrc condition of lhe structure and the
operation of the housing-
Th. Sh.lcr ao Ab!*d $bmn & Chrldftn. Inc
ts234l
cNo
Page 3227 of 4908
J.25
].2.] COORI)INATION \\JITH CONTINI]TJI\I OF CARI r\\I) O''II[ R PII0GI{AN{S
SUBRECIPIENT must docunrent its compliance with the rcquirements of24 CFR 576.400(a) for
consuking with the Condnuum of Care and coordinati0g and ;ntegating ESG assistarce lvhh
programs iaiSeted toward homeless people and mainstream service and assistance proglams
(Exhibii c).
3.24 HOMELESSPARTICIPATION
SUBRECIPIENT musr document ils compliance with homeless pafiicipalion rcquirements under
24 CFR 576.405(c).
BYR.D ANTI.LOBBYING AMENDMENT
Each tier cenilies thar dre tier above ir will not. and has nor, used Federally approprialed FuMs to
pay an! person or olganization for influencing or allernpting lo influence lhe award of Fcderal
Funds. as covercd by 3l USCI 1352, and more tirlly described ilr Sectiou 4.53 ofthis Agreenrcnt.
Conrractors who apply or bid for an award ol$ 100,000 or ole shall lile the required certificaLion-
CENTRALIZED OR COORDINATED ASSESSMf,NT SYSTE}IS AND
PROCtrDURES
SUBRICIPIENT nust nrainlain docunrentation evidencing the Lrse ol and written inlal(e
procedurcs for the centralized or coordinared assessment systen(s) developed by the Continuunr of
Care, in accordalce with dle requirenlents established by HUD and ideDtified in 24 CFR
576.500(g).
CONDITIONS FORRELICIOUS OR(;ANTZATIONS
ESG Funds nray be used by religious organi?ations or on propcrty o\lned by religious orgarizations
only in accordance \ith requircmenis ser in Secdon 24 CIFR 576.406. SUBRECIPIENT shall
compl],with fiIst Amendment Church/Statc principles as follows:
A. li $ill rot discrilnirraLc against ary cnrployee or applicant ior enrplolment and rvill not
liuril or give preferencr in employnrcnt to peBons bascd ou religio|.
3.26
3.27
B. It \!ill nor discrinrinate againsa an) person applyirtg for public seh_ices and itill oot l;mit
such services orgive preference ro persons based on rcligion.
C. lr ,,!ill rctain ils independence f|om Federal, State. and Local govcrrments and rna)
conlinue to cary out its mission. including thc dcflnili r. praclice, and cxpression ol its
reliSious belieti. providcd drai ir does not use di|ecl ESG Funds to supporl an) inhcrentl)
religious acti\ities. such as rLoEhip. relieio$s iDslruclion. or proscltrizilg.
D- Thc liunds shal1 nor be Lrsed lbr the acquisition. constfuction. o. rehatrilitation oisuuclures
l(J thc €\tent that those struclurcs arc used aor inherently.cligious activities. Wherc a
slr'(cture is used lor both eligible and inherenllj rcligious acliv;!ies. DSC Funds lnay not
e\ceed the cost ollhose po(ions ol lhe acquisition, construction. or rehabilital;oD rhat art
attributable ro eligible a.riyir;es in accordance $itlr rhe cosr accountins rcquircmenls
applicab!e to ESC Irunds in this part. Sanctuaries. chpels- or othcr rooms rhat an ESC
Thc Shelk. in. Abrsed Wonft & ChLldtn, Itc
t-ts2l-01
cFo
Page 3228 of 4908
funded religiolrs cor'lglcgation uscs as irs
ineligiblc tbr ESG Fundcd inrproverDcnts-
3.28 INCIDtrNTREPORTING
prilcipal place o1 \\,olship. l]owever, are
IfSUBRECIPIENT provides client services under this Agreemenl" SUBRECIPIENT and any of
ils subcontractols shall repoft to the COUNTY kno$ledge or reasonable suspicioD ol abuse.
neglect. or exploitation ofa child. aged person. ol disabled pelson.
Duling the temr ol this Agreement, SUBRECIPIENT musl report 1{) the COUNTY in
writing. u,ithin one busiress day of occurence. any substantial. contrcversial, or
newsworthy incidents. The Collier County Standard Subrecipient lncident Repoft Form
shall be uscd to report all such incidents.
3.29 SEVERABILITY
Should any provision ol lhe Agreement be deternined to be unenforceable or invalid, such
determil1at:on shall not alTeci the validity or enforceability of any other section or parr thereoi
3.30 MISCELLANEOUS
SUBRECIPIENI and COUNTY each binds itself, ks paltners. successors, legal representati!'es.
aDd assigns ofsuch other party in respec! to all covenar'rts ofthis Agreenrenl.
SI.JBRECIPIEN I reprcsents and $anants that dre financial data, reporc. and other information it
fumished to the COLINTY regarding ihe Projecr are accurare and complete. and financial
disclosures fairly representlhe fi nancial posilion of SUBRECIPIENT.
SUBRECIPIENT underctands that client infonnation collected under lhis Ag€ement is plivate ard
the use or disclosure ofsuch inlbrmation. \\'hen rot directl)'connected with the adnrinistration of
the COUNTY'S or SUBRECIPIENT s responsibilities wirh respect to seFr'ices provided u,rder this
Agreement, isprdlibitedunless written consent is obrained from such person rece ivi,U service and,
in case ofa minor. that of a responsible parenrguardian.
SUBRECIPIEN I' cerl;fies thal it has the legal authorily to leceiverhe Funds underthis Agreenenl
and its go\€rning body has authoized the erecution and accepEnce of this Agreemenl.
ST J B RECIP I EN l also certifies thal lhe undeNigned person has the aulho rily ro lcgally execue and
bind the SUBRECIPIENT ro the terms ofthis Agreemcnt.
The section headings and subheadings conlained in this AgreenleDr are included lbr conveliencc
only and shall nor Iimir or odrenvise affec! thc terms ofthis Agreement.
'l'he Grant Docunrents shall be consnued in accor&nce wilh and govelned by the laws ofrhe Stale
ol'Florida. wiahout givir€ eflect to its prcvisions rcga ing choice ofla\!s.
All activities authorized by this Ag.eemeDr shall be subject to and performed in accordance with
the provisions of the terms and conditiorrs of the Agreement betrveen tlre COLTNTY, the
Regulations, all applicable F€deral. Slate. and Municipal laws. ordinances. regularions. orders. and
guidelines. including but nol lifihed ro an) applicable regulations issued by CHS.
The SheL&r rd Abused Woner & Chrld.en. lno
fs2:t,0t
-ro
Page 3229 of 4908
Elcctonic S;gnatures. This Agrlement, and rclared documents enrercd into iD connection Nith this
Agreenrenl, are signed \\'hen a pany's signature is delilcred by lacsinrile- e-mail. or any othcr
clechonic medium. Thcse signatLrrcs musl be treated ir all respects ar having ihc sanre lorcc and
effecl as original signatures.
3.3I WAIVER
The COTNTY S l'ailure to acr with respect to a breach by SUBRLCIPIENT does not waive its
right to aal \rith respect to subsequenl or similar breaches. The COUNTY'S tailure !o e.\ercise or
erforce any right or provision shall noi constitute a waiver olsuch right or p.ovision.
Remainder ofl'age l tentiotralh Lefi Bknk
Tht SlEk.r 1br AbMd Wom.n & Chlldr. I.c
ESzt-0t
cP.o
Page 3230 of 4908
4.1
t.2
,t.3
{.{
4.5
PART IV
GENERAL PROVISIONS
24 CFR Pal't 576 Emergency Solutions Crants Prograrn, as amended - A]l regulations regarding
fie F-SG Progmm.
q!|: 24 C[R Paft 576 - Ellereencv Solutiorrs Crants Progmnr
24 CFR i8 - The regularions prescrib;ng the Environmental Review procedure.
hllnsr/w$rv.ecfr.{ov/c.ri:bidlql:
idx?S I D: I LtcdLt92fl b05ci tf 8 5dd 76c26d I 4f54e&mc:lruc& no de=pr24. l 5 8 &ren=d iv5
Section I0,{(d) and Section 109 ofTitle I ofthe l.{ousing aDd Community Development Act of
,9T4asanrendedSecrionl09ol_lhcllCDAcloll9TlllltlD.qov/U.S.Depafnre[rolllou.in!
and Urban D.v.lorment (HUD)
Section l0,l(d) ofthe Housin!.! and Comrrunitv Devclopnrent Actol l9T,+. as arlrended fscc,l: !lSC
5i0,1(d)l - l-lUD Exchanqe
Title VI ofthe Civil Righls Act of 1964 as ainended.
htl1)s JAv\} w.hud.qov/u osranrdescr;ptioI/rirlc6
Title Vlll ofthe Civil Righrs Act of 1968, ns amended
24 CFR 5?6.407 - Ihe reBulations issued pursuant to 24 CFR 5,105(a) and Execurive Order I 1063
rvhich prohibits discriminalion and prcmo{es equal opportuuily in housing.
.aFR. ll ( l R 516 J07 - Other I ederal r(duirelre r,.
eCFR: l-l CFR 5.10i -- Other Federal rcquircrnents.
F-xecutive Order I12,t6 ("Equal Employnrent Oppofiunity"), as ame.ded by Executive Orders
11375 and 12086 - which establishes hiring goals for mirorilies and worneD on projects assisted
with federal funds and a-s supplenrented in Depaftneni ofLabor regulations.
EOll246: https r^r \!\!.dol-ao\ /aqenc ies/olccp,/e\ccutiye-o de r- I I l.l61as-anr ended
Iide VII ofthe 1968 Civil Righrs Act as anended by rhe Equal Employment Oppofunity Act of
1972, 42 LISC $ 2000e, el. seq. The SUBRECIPIENT will. ilr all soliciiations or advertisemenls for
entployees placed by or on behalfofthe SUBRECIPIENT, slate thar it is an Equal Oppotuniry or
Affi rmative Action employer.
Tirle VII of the Civil Riqhc Act of lq6l I U.S. Equal Enrploynrenr Opponunitv Coprriisio
(eeoc,qov)
24 CFR 75 - Regulations oudinirrg requiremenls of Scction 3 of the lJousing and Urbai
Development Act of 1968, as anrended. Compliance (,iih the prolisions ofSection 3 of tlrc ItUD
Act of 1968. as amended. and as implenlented by the regulations set forth in 24 CFR 75. and all
appl;cable lules and orderc issued here nder prior to the execution ofrhis Agreement. shall be a
condition oflhe Federal financial assistance prov;ded under th;s Ageement and binding upon rhe
COUNTY, rhe SUBRECIPIENT and any of the SUBRECIPIENI'S Subrecipieflrs and
subconlractors. Failure to full'ill these requiremeots shall subjecr rhe CO[I\TY, the
SUBRECIPIENI ard any of the SUBRECIPIENT'S Subrccipients and subconlmctol.s, dreir
successors and assigns. to those sanctions specified by the Agreement through which Federal
.1.6
4.7
,l.li
Thq Shelter 1br Abrcd lvonrci & ChiLdr.n. Im
ES]]-01
-Lo
Page 3231 of 4908
.1.9
assistance is proyided. The SUBRECIPIENT certifies and agrees that na contmctual or other
disabiliO'exists that Nould prevenl compliance \l_ith these requircnrenls.
eCFR :: 24 CFR,P4ILD j Econonlic Op!el!!!nitiest'or Lo$' and Vel] Lo\y-lnconre Pcrsons
SUBRECIPIENT fu er agrees to comply with these -Sectior3" requirements and to include tlle
following language in atl sLrbcontracts eyecuted undcrthis Agreenrenl:
"The work to be pefouned under this Agreement is a projecl assisted under a progran providing
direct l'ederal financial assistance frcm HUD and is subiect to ille requiremenis ofSection 3 of the
Horsing and UrbaD Development Act of 1968. as ameDded (12 U.S.C. l70l). Section 3 requires
!hat, to thc grcates! extent feas ib le, opportlln ities for tl" ining a d em ployrnen! be given to low- and
very low-income residents oI the projec! area. and that contmcts for rvork ir connection with the
pr'oject be au,arded to business concerns that p|ovide eaonomic oppotunities for low- and very
low-incoine persons residing in the melropoliun area in wh;ch the project is locared.''
Section 3 reouir€s 25 percent of th€ total labor houri lust be worked bv Section 3 workers
and 5 pcrcent ofthc total labor hours must be worked bv Tarqeted Section 3 work€rs.Ifthe
SUBRECIPIENT is upable to meet th€se lrenchmarks. efforts trken to meetthe reorirements
must be described. Examples include iob fairs h€ld. on the iob trritritrs conducted. outrelch
efforts to public housing residents. and corlnectins rcsid€nts to supportive services.
SUBRECIPIENT firrrher agrees to ensurc that opportunities for tmining and emp,oyment arising
in conneciion with a housing rehabilitation (including rcduclion and abalane oflead-based paint
hazards). housing construciion, or odrer public construction project arc given to low- and very low-
income persons residing within dre metropolilan area in lvhich the CDBc-funded project is located;
where feasible, prioriry should be given to lo\!- and very low-income p€rsons \lithin lhe ser\'ice
area ofdre project or ihe neighborhood in which the projecl is located, and to low- ard very lolt-
income participanis in orher HUD programs; and award conhacls lor wor'k undertaken in
conneclion with a housing rchabilitaiior (includirg reduction and abaterrent ol lead- based paint
hazards), housing consaruction, or other public cons!ruction p.oject to business concerns (hat
provide economic opportunilies for low- aod very lorv-income peEons rcsiding rvithin the
metropolilan arca in rvhich rhe CDBc-furded project is located; whele ltasible. priority should be
gjven to business concems thal provide economic opportunities to lo\v- and very low-income
rcsidents $ithin the seryice area or tlre neighborhood in lvhich the project is localed. and 1o low-
and very low-income participanls in other HUD programs.
htlps:/A!$av.hud.sov/5ites/docurlrenN/DOC ll0l7.l'DF
SLTBRECIPIENI celdfies and agl€es thal no contractualor olher legal incapacity exists $allvould
pre\€nl conlpliarce $ilh these requiretnents.
hrtps://$$.rv.ecii.qov/current/ti!lc-l-l/subritlc-A/p4l!:7i
Age Disc mination Act of 1975, Executive Order I 1063. and Executive Order I 1246 a! anrended
by E\ecut;ve Orde$ I1375, I1478, 12107 and l:086.
Age Discriminadon Act of 1975
h osrA,"$tr,.law.ccnnell.ed uscodc/iexr-12/chapter-?6
I I246: hltps:/ $\,\\.do1-qov/oiacp/regs/starutcs/eoI I146.htrn
I1375: Amended by EO I1478
1 r478:
I 2 I 07:!ll!!ps JAvww. arch ires.sov/ltderal-rc gister/cod i licaiion/cxcc!ui!e-odcr/ I I I 0 7.hInll
I 20 86 :h tlos://\\ ww. irch ives.{o \, /fideral-rerister/cod i licat ion/eriecut i!e-ordc/ I :086. htrn I
Thr Sh.lkrlbrabd.d Uom.n& ChildEn lnc
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Page 3232 of 4908
4.10 Equal access iD accordance wilh the individual's gender identiry in connnunity planning and
development programs, per 24 CFR 5.106.
htt'rs://\\ \\ t! . qo\'r'
4.11 Conlmcl Wo& Hours and Safely Siafidards Act,40 USC 327-132.
hrtps:/A!\!\v.dol . qovA! hdheqs/statules/sait0 I .rrdf
4.12 Secrion 504 ofthe Rehab;lirarion Act oI1973,29 USC 776(b) (5), and 24 CFR 570.614 Subpan K.
Section 504: hnpsr \'\Y\\.epq.sat4bq
29 USC 776: httpsJ/la$,.onecle.cqrry!t!qt!!q_2Ell6lt!lt{
24 CFR 570.6 14: htlns:1^\,q\\,.1a\\,.con1cll.edu/clr/1e\t/111570 6 1.1
4.13 The Americans rvirh Disabilit;es Acl of 1990:
hltpsJ/uww.hue.qov/proeranr ollices/llir lrous;rg cqual luD
Aplericans with Disabililies Acl of 1990. As Ameided AD .uov
4.14 Unifbrm Relocalion Assistance and Real Property Acquisition Policies Act of 1970, as amended.
hupsr u{\\,.rrNa.dot.qovl€al esLare/unilolrn_act/inde\.cfir
4.15 29 CFR Pans 3 and 5 - Regulations ihat prescribe the payment ofprevailing \,ages and the use of
apprentices and trainees on federally assisled projects. HUD Form 4010 must be included in all
coNftuction conlr'acts funded by CDBC.
Davis-Bacon Act:42 USC 276a to 40 USC 276a:
-+0 l-J.S.C. 276a - hrrrrs://\,,\1r.qov intb-!:o!/app/derails,/tISCODIT-2001-!irlc40/USCODE-
200 I -til le40-chapl -sec276a/context
29 CFR Part i - Contractors and Subcontractors on public building or Public Work Firanced, in
whole or in part. by Loans or Crants from dre Uniled States
htrp!/\!!w.law.cornell.edu/cii/text/29/par-3
29 CfR Par( 5 - Labor Standards Provisions Applicable rc Conmcts Covering Federally Financed
and Assisted Con$ruction (Also, Labor Standards Provision Applicable Subject to the Contract
Work Houts and SaLiy Standads Act)
hltpsr^vww.law.corlrel l.edu/cll /text/29fu art-5
Execuiive otds Il9l4 - Prohibits discrimination \rith respect to drc handicapped. in federally
assisted projects.
httosrA," ww.orcsidencr.ucsb.eduA\,s/inde\.php?pid=2i675
4.16 As a supplement to the Davis-Bacon Act rcquircments, the SI JBRECIPIENT agrees to comply (ith
the'Copeland Anri-Kickback Act," which prohibits the SUBRECIPIENT. its contmciors, or
subcontractors flom inducing an employee to relinquish any pafi of his/her compensation, under
the Federally Funded contract.
l8 U.S.C. 874 h ps://\!\1r.so!irtb.qov/.ontent/pkdl iSCODE-10 l0-tirlel8/pdiUSCODE-2010-
tirlelS.pdl'
40 U.S.C, 276c httos://www.covinfo.qov/app/details/llS
200 l -ti[1e40-chap3-sec2T6rcontext
'!h.Sh.lkr tn. Ahu*d \' mn & Cfiilden In.
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Page 3233 of 4908
4,17 Executive Order I 1625 and U.S. Department ofHousing alld Urban Development Circular Letter
79-45 - which prescribes goal percentages for participatioD ofminority businesses in Conlmu ty
Development Block Crant Contracc.
E.O. 11625 Prcscribing additional arrangements for developing alld coordinating a national
progl"nr lor rninority business enlerpri,e.
h(ps://$\1v.archi!elsat44!rnlr9CE!Er/sodiI!4.19!4\r!dle ]lllrl
,1.18 SUBRECIPIEN'I agrees to comply with the non-discrinlination in enrployment and contracting
opponunities laws. regulations. and e)iecutive olders relerenced in 24 CIrR 576.407, as rcvised by
Exec utive Order I I279. The applicable nor-discrimination provisions in Section I 09 of the HCDA
are srill applicable.
24 CFR 576.407:
hltLrs://\v\\1I.ecll.[ov/cqi-bi tcxt-
idx lc=eclilsid=dc,lcl f9l cdad 10 897.11 I 51a2 b lilt.lcec:ren=d iv 5:vie$ =text:nodc=14%l A -'l . L l l.3 t i
dno-14:cc=ecll'
E,O. I 3 2 79: http JA! *.w.fedgovcontmcrs.conr /pe02-96.hnn
4.19 Public Law 100-430 - the Fair l{ousing Anrendments Act of 1988.
STA i tlTE- 102-Pq I6l9.pdl {qovinlb.so\ )
4.20 The Fair Housing Act (42 U.S.C. 3601-20) Reasoflable Accommodations Under the Fair l lousirg
Act.@
hnps JA!\\\r.iusrice.!:rov/c.t/fair-housing-ac1- I
Executive Order I 1063 - Equal Opportunity in Housing hltpsJ^\\\'\r.archives.sov/iideral
reeistef/codiucation,'execuiive-order/I I063.ht l
Executive order I I259 - Leadership & Coordination olFair' Housing in Federal Programs
htrps:/Alr. \ ,.arch ives.sov/l'cdc ral-fesistc/cod ilication/e\ec ulive-order/ I l2 59.hnn I
24 CFR Part 107 - Non- Disclimination and Equal Opportunity in Housing under E.O.
h(psr//wr\y.lau -comell.edu/cli/teu/2.I/part: I 0f
4.21 2 CFR 200 et seq - uniform AdministEt;ve Requirements. Cost Principles, and Audit
requirements tbr Crants and AgreemenB.
htl ps:/A\111y.ec ll .!rov/c!r i bin/tc\t-id\'hp l=/cc frbro\ se/l ir le0l/lclil{10 uiail) 0l-Ipl
4.22 2 CFR 216 - Prchibilion on certain telecomnlunications and video survcillance services or
equipment. COUNTY ard SUBRECIPIENT are prohibited from obligating or erpending loan or
grant funds to: l) procur€ or obtain fundsi 2) e)iend or renew acontnctto procurE or obtain; or 3)
enter into an contract (or e\1end or reneN a contrac0 to procure or obiain equipment, serviccs, or
systems that use(s) covered telecommunications equipmen! or sefl,,ices as a substanlial or essential
conrponent ofany system, or as c tical technology as palt ofany system.
413 tmmigration Reform and Control Act of 1986
h(ps r^!li1y.eeoc.sov/eeoc/histor\ /35rlrihclarv/irca.hnn I
4.24 The SUBRECIPIENT agrees to comply with the following requirements:
1he Shelu rb' Abusedw.mon& Ch'ldren,ln.
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Page 3234 of 4908
a. Clean Air Act, 4l USC 7401, et seq. l.Itp!f,lutltlgolllhg(ry&a!19lt/pt-SlseQDE
l0 I 0-titlcl2/hnnl/USCODElllll{dell chap8s-!t!!ll
https:/AvwN .la\ .corn cll.cdufuscodc/texr4l/c hapteF8 5
b. Federal Waler Pollution Control Act, 13 USC 1251, et seq., as amended.
hnnsJh w\\,.!rovinlo.sov/conrenr/pk,r/USCODII-10 I I-ritlej3ipdflUSCODE-201 l-1itte33-
chapl6.odf
hll ps:/A\1r,r,, .1a N .corn e I Ledu,/uscode/ tcxt/i 3/c hapteFl6
4.25 Secrion 6002 of the Solid waste Disposal Act as anlended by the Resource ConseNation and
Recovery Act ard rcgarding those itenrs identified ir 40 CFR Pa( 247 of the EPA guidelines
https://*!r!r.epa.gov/cnforcenrclt/resource-conser!ation-andrecoverv-acI-rcra-aud-federal-
lhcilities
hrrpll^!!t!,]atyao! !
.1.26 ln accordance with rhe requirenleDts of the Flood D;sasler Protection AcI of I 973 (42 USC 4002),
the SUBRECIPIENT shall assurc that for activities located in an area identified by FEMA as having
specialflood hazards, flood insurance under the National Flood Irsumnce Progm.rn is oblained and
maintained. [f appropriate. a lettel of map amendment (LOMA) may be obiained from FEMA,
lvhich would satislr this lequircment aod/or reduce the cost ofsaid flood insu,?nce.
httpsT/\\$t!v.law.coIrcll.edu/cIi/!ext/24l570.6!5
4,27 SUBRECIPIENT agrees that a y construction or rehabilitation of resideutial structures with
assistance provided under lhis Agreemenr shallbe subjectlo lhe HUD Lead- Based Paint Poisoning
Prevention Act, found at 24 CFR 570.608. Subpaft K.
l-ead-tsascd Paift - HUD E\chauqc
4.28 SUBRECIPIENT agrees io comply with th€ Historic Preservation requirenrents set forth in the
National llistoric Preseryation Act of 1966, as amended (16 U.S.C.470) aDd the procedures set
fofih h 36 CFR Pafl 800. Advisory Council on Historic PreseNatioD Proccdures for Protection of
Historic Properljes, insofar as they apply to the perfbrmance ofthis Agrcement.
https JA\,\\ \!.ach p. sov/s ilcs/defa u lrll les/r esu lalions/20 I 7-0lteqs-re v04. odf
lD general, this requires concurence fiom the State Hisloric Preserr'ation Olficer for all
rehabilitalion and delnolilion of historic propeflies that tue fiily years old or oider or that are
included on a Federal. State or Local histoic property list.
4.29 SUBRECIPIENT must cefiiry that it will plovide drug-free Norkplaces, in accordance wiih rhe
Drug-Free Woftplace Act of 1988 (41 USC?01).
hittrs:1/\v\y\v. gpagatlldsvs/qran ulc/t JSCO DI- 2009-ri11e4 I /t ,SCOD D-2009-tit lel I -chap I 0-
sec70l
4.30 SUBRECIPIENI cenilies that neither it, ror its principals, is presently debafl€d, suspended.
proposed for debament. declared ineligible. or voluntarily excluded froft panicipation in this
transaction by any Fedeml Depanment or agency; and, rhat SUBRECIPIENT shall not knoryingly
enter into anJ, lolver tier contract, or ofier covered transaction. with a person who is similarly
debared or suspended flom participating irr this cover ed transaclion as outlined in Execuiive order
12519.
httos:/A\ \\ w.archiv.s. gov/i'cd.m l- rcsisrer/cod ilicariop/c\ec urivc-order/ I 2,i49. htfi I
The Shclrf }nr Ab6ed Wonen & chlLlrcn.Inc.
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Page 3235 of 4908
4.31 SIJBRECIPIENT .glees to conply with the following OMB Circulars whichever is applicable and
agrees to adhere to thc accounting princip,es and procedures rcquirrd therein, utilize adequalc
intemal controls. snd naintain necessa[r source docun]entation for all cosls incurred. Thcse
requilenrents arc enurnerated in 2 Cl'R 200. elseq.
4.32 Single ALrdits shall be conducted annually. in acco ance witlr 2 CFR 200.501, and shall be
s bnined ro lhe COUNTY nine (9) monrhs afier rhe end 01'1he SUBREC1PIENT's tlscal year. The
SUBRECIPIENI shall iromply with the requirements and sEndards ol'2 C$R 200 Subparl F.
Secrion 500. Subrecipienls exempt tiom Single Audit requjrenrents shall submit financial
siaiemenB ro fie COLINTY one hundred eighry (180) days after rhe end ofihe SUBRSCIPIENT S
Uscal)ear. Per 2 CF R 200.i44, ifthis Agreemenl is closed out prior lo the receipt ol an audit report,
rhe COUNTY rcserlcs the ght to rccover any disalloNed costs identified in an audit after such
t.l3
CCIR:: I CIR Part 100 Subpx( F -- Au.lil Re{tuireorents
Any real prope(y acquired b)' SUBRECIPIENT for carrving out the pro.jects stated helein and
approved by the COUNTY. in accordance \virh the tjnitbmr Relocation Assistance and Real
Propel1y Acquisition Policies Act of 1970 ard 49 CFR 24, shall be subject to the provisions of24
CFR 576.408 includirg. but not limited ro. dre prcvisiolN on u-se and disposition of propeny, A
displaced person nrust be advised ofhis or her ights under the Fair Housing Act (42 U.S.C. 3601
etseq.). This polic) does not require providing a persoD a l.uger paymeflt than is necessafi to enable
a pcrson ro rclocate lo a comparab,e r€placement dwelling (See 49 CF R 24.505(c)(2Xi:XD).
https lh \\ \\,. gpo. qo\ /t-dsvs/qraIr ulc/C I R-l009-title.l9-\ {r I I /C F I{-100+ tit 1e,19-\'o I I .|)art2,1
No Fedemllr_ appropriated funds have been paidor N;ll be paid. b! oron behalfofthe undeEigned.
Io any person for influencing or attempting to inTluence an olllcer or employee ofany agency, a
Menrber of Congress, an olflcer or employee of Congress, or an employee of a Member oi
Congress, inconDection \{i!h thc awardingofany Federalcontmcl, the makingol any Federal grant.
the makirg ofan)' Federal loan. the entering into ofan)' cooperative agreemeDt, and the extension,
conrinuation, rene\\'al. anlendment. or nrodificarion of any Federal €ontract. grant, loan. or
cooperative agreement. If any tunds. other than Federal appropriated lunds have been paid or will
be paid to any peison for iDlluencing or a(cmpting to influence an officer or eDrployee of any
agenc), a Member ofCongress, an oflcer ol employee ofCongrcss, or an enplovee ofa Membcr
ofcongress- in connection with this Federal conract, granL loan, or cooperative agreement. thc
undersigned shall complere aud submit Slandard Form-LLL, "Disclosure Form to Repofi
Lobllying." ir accordance rviih its instrlrctions. The urdersigned shall require that the language of
this ceflification be included in the awa]d documents t'br ali sub-awards at all tieN (including
subconlracts. sub{rants. corlrac6 under grants. lo3rs. a.nd cooperative agreements) and that all
SUBRECIPIENTS shall cenify and disclose accordingly.
SUBRECIPIENT agrees thar no ftrnds provided, nor personnel employed under lhc AgreeDent
shall be in anv wa! or to any cxtent engaged in the conduct of pol;l ical activities in violation of
Chapter l5 ofTirte V ofthe U.S.C. (Harch Act).
hups:/A!ww.spo.,.ro!/fdsys/$nnule/USCODE-1009-rirle.l l/t ISCODi-1009{irle.l l-chapll}
sec70 I /content-de1ai1 .hnn I
"l.J{
{.35
4.36 Travel Eimburse[)ent $ ill be based on the U.S. CeneralSer.vices Admin;stration (CSA) perdienr
rates in ellect at the time ofnavel.
lEDJ-lllrLcs4.gov/pa4albaliglr!1w
'lt. Sheliei ir. Abu*d $o6e. &ChildEn I.c
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Page 3236 of 4908
1.31
{.38
Equal access in accordance with the individual's gender identiry in community planning
and development programs, per 24 CFR 5.106.
hqps,i/**w.govreqs
Housing Couuseling, includ ing honleoNnership counsel ing or rcntal honsing counseling. as defl ned
in 55.100, required under or provided in connection \\'ith any program administer€d by HUD shall
be provided only by organizations and counselors cedfied by the Secretary under24 CFR part 214
to provide housing counseling, consistent wirh 12 U.S.C. l70lr, per 24 CFR 5.1 I l.
eCFRr :4 CrR Palr214 Subp4l! Dj:tracul]]ad!ti!j!1!
httorllllrtr lalv.conrcll. edu/c fi/rexr-/24lj. I I l
Unaccompanied youth under 25 years of age, or t'amilies \vith ch,ldren and youth who do not
otherwise qualiry as homeless under the definition of homeless in 24 CFR 576.2, bul who are
dellned under Section 387(3) of the Runa$ay and Honrel.ss Youth Act (42 U.S.C. 5732a(3)).
Section 637( I I) of the He6d Stat Act 42 U.S,C. 9832(l l), Section 41403(6) of the Violence
Against Women Act of 1994 (42 U.S.C. I4043€-2(6)), Se.rion 330(h)(5)(A) ofdre Public Health
Service Act (42 U.S.C. 254b(hX5XA)), Section 3(m) of the Food and Nutrition Act of 2008 7
U.S.C.2012(n)). Section l7(b)(15) of d1e Child Nu..ition Act of 1966 (U.S.C. 1786 (bxlsD,
Section 725 ofthe McKinney-Vento Homeless Assislance Acr (42 U.S.C. I 1434a(2))
http!1!r]lt!]|!!ler4lrqgi!rrxav/doc umenls/20 I 6/ I 2/20/20 I 6-3 024 I /runawav-and- homeless-
vouth
HUD Final Rule - Implenrenration of the Violenc€ Against Women Reauthorization Aca of20l3
rvhich applies for all \ iclims ofdomeslic vio,cnce, datirg violence. se\ual assauk. and sulking.
regardless ofsex. gender identily. or scyual orientarion. ard which must be appli.d consislenr
wil! all noldiscr'imination ond fhir housing requireDlcnts-
http!?uu!]sbElEgi!1c!.sov/do.nlnents/2016/ I I /:6/2016-25888/violence-ausinsGwomeu-
reauthorilation-acl-of-20 I 3- i rn olenlentation- in:h ud-lrcnsine-proqr anrs
Any rule or regulation determined to be applicable by HUD.
4..19
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4,42 Lirnited English Prcficiency: SUBRECIPIENT agrces to take rcasoDable steps to provide
meaninglul acccss to the pro$am/project and activities fulded under rhis Agreenrent tbr peNons
Nith linlited Enslish proficiency puNuant to information located at
http:l/\'\t\\'.lep.qoY.
4,43 Equal Treatment of faith-Based O.gaDi?alions: By regulation, HL]D prohib;ts all recipienr
organizaiions liom using flnancial assistance fi-om HUD to fund explicitly religiou5 aclivitics.
SUBRECIPIENT agrees to avoid such prohibired condrct. For more informatioD. see
hups://oip.qovrrbour/ocr/pa nership!]1!u. Discrinination based o. religion in employment is
generally prohibiled by federal la\l. but the Religious Freedon Restoration Act is inleryreted on a
case-by-case bas;s to allow some faith-based organizations to receive HIID fundsNhileEking inlo
account rcligion when hiring staff. Questions in thls regard should be directed to the O1fice for
C;vil Righls,
4.44 Arrest aDd Conviction Recods: Federal and state laws restrict use ofarrest alld conviction records
in the emptoyment contexi, except when specifically authorized. SUBRECIPIEN'l agrees to avoid
lhe Sh.lrcr lbr Abused Womctr & Ch,ldr. .l'r
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Page 3237 of 4908
thc misuse of aflest or conviclion rccords to screen applicants tbr employment or employees fbr
!etention or promotion that ma) have a dispaEte i pact based or l?ce or rutional origin. resulting
in unlaNful employmcnt discrimination unless use is otherNise spccificallt authorized by la\t.
See hitpj:,'/oir-qov/aLrout,'ocf,rpdls/Us.oTao \,i.tiolr Ad!isor\.pdffor more details.
4.45 Byrd Arni-Lobbying Arnendment (31 U.S.C. $ ll52): SUBRECIPIENT u;11 noruseandhasnot
Llsed lbdeml approprialed firnds to pay at any tier, either directly or indircct\,. ary persorl or
organization for influencing or attenrpdng !o influence an ofljccr or enlployee of an) agercy. a
Drember ofConBress. an oIfi cer or ernployee ol Congress. or aD e[]ployce ofa member ofCongress
in connection \yidr oblainiDg an_r federal co tract. gmrr- or an, other aNard or subaward covered
b)' 3l U.S.C. $ 135:. Each .ier shall also disclose any lobbying with nonfedeml funds dral takes
pkrce itl connect;oD rvith obtaining any federal a\yar d or subaward. Such disclosures are foruarded
f|om tier to rier up ro the recipient. SUBRECIPIENT shall conrpl) wilh lhe lobbying resLrictions
ofthe Byd Anlil,obbying Amendment (31 U.S.C. S 1352) aDd (il) ensure lhat iG omcers,
elrployees and i1s suhconlmctors hercLrnder comply wilh all applicable local. state, and federallaws
and reglrlations govcfllirig advocacy ofand appearances beforc aoy legislalive body. None ofthe
tlnds provided under this Agreeme,rr shall be used for publiciry or prcpaganda purposes designed
to support or defcat arry tegislation pending beforc local. state. or fedeul legislaturcs.
3l LLS.C. 1.152 - LinliElion on rsc of approp ated ilnds to inflrence certain [edcral
conractire and tlnrncial transactions - I)ocumenl in Con[exl - USCODI]-20 I 0-litle3 l-
sLrbtitlell-chao l 3-subchiplll-scc I 152 (eovipfo-sov)
J I U.S. Code $ I352 - Li,nitat;on on us€ oaapploprialed finds to influence cer[aiu Fcde.al
conlractinq and financial lmnsactions I U.S. Codc I US La\\ I LII / Leaal lnlinmation
Inslitutc (cornell.edu)
4.46 False Claim; Criminal, or Civil Violationr SUBRECIPIENT rnust promptly refer to COLNTY any
credible evidence that a p ncipal. enployee. agenl conrractor, subgrantee. subcontraclor. or other
person has either (i) submitted a false claim tbr granl funds under dre False Clains Act or (ii)
committed a crininal or civil vioiation of laws pedaining to fraud, conflict of interesl. bribery.
gralu;ty. or similar misconduct involving subaward ag.eement funds. l8 U.S. Code S l00l -
Statenrenls or ent! ies lcnerallv I t-|.S. Code US l-a\y ILII/ Leqallplbrnatior Insliiure (corncll.edu)
Beneficiaries are subiectto this False Clai sActthatincludethelbllowing:IIU.S-C.3729-I'alse
clainis - Ilocumeni irr Clonlexi - lJSCOllt"20l0-litle3l-sublirlelll-chap37-subchaptll-sec37:9
(govinfo.sovl
ll U.S. Codc $ i7:9 - False clains tJ.S. Code IUS La\! ll.ll / Leeal Informatiol lnslitute
(corpcll.edu)
4.47 Political Activiries Prohibired: None of dle funds
Agreemcnt shall be used for any political activities
candidales lor public office. Neiiher this Agreement
utilized in support ol any patisan political activities
candidate for an elected ofllce.
provided directly or indirecrly under th:s
or ro firrther the elecrion or defeat of any
.or any funds provided hereunder shalL be
or aclivilies for or againsl ihe election of a
-1.{8 Texi Mess€ing: Pursuant 1() E\ecutive Ord€r ll5l3, -Fede,?l l-eade.ship on Reducin-e Te\1
Messaging While Dr;ving," 74 Ferlerul Register 51225 (Oclober I, 2009), HUD encourages
Th. Sh.Lrcr lb' Abused women & Chrldrci. Iic
!s21,01
^Lo
Page 3238 of 4908
rccipients and subrecipients to adopt and erlfbrce policies banning employees from te\( mcssaging
while driving any vehicle dffing the course of peformirg \Jvork furded by HUD ad to establish
$orkplace safety policies and conduo ed ucation. awareness. and otheroutreach lo decreas€ crashes
caused by distracted drivers.
,t.,19 Trafficldng in Persons: SUBRECIPIENT a$ees to, at any ticr. comply with all applicable
rcquirements (including , equirements to report allegations) pettainingto prohibited conduct rclated
to the tmflicking of persons, \Ihether on the part of SUBRECIPIENT and any enrployees of
SUBRECIPIENT. 'lhe details ofthe SUBRECIPIENT's o,Ir?4/iorr related to prohibited conduct
rclated ro thc rrafficking of persons are
4.52
hIps://oio.eo\,/tlndini:/l\plore/ProhiLritedCorrduct-lmfJ]ckip.r.htrn.
4.50 Association of Community organizatious tbr Refonn Norv (ACoRN): SUBRECIPIENT
unde.stands a d acknowledges that it cannot use any federal lunds, either directly or indilectly, in
support of any conlrscr or subaward to eilher ACORN or its subsidiaries, \,ithout the express prior
written approval of OJP.
4.51 lf SUBRECIPIENI wishes ro enter inro a conlmct \rilh a sDratl business lirm or nonprolit
organization regarding the substitution ol'panies, assignment. ol perlbmlance of e\perirnenlal.
developmental, or research \\,ork under this tunding agreement. SUBRECIPIENT nrust comply
rvirh the requirernel]!s of37 CFR Pan,10l, "l{ights oflnventions Made by Nonproiit Organizations
and Small Business limrs tjnder Governnrent Grants, Contlacls. and Coopelalive Agree[]enrs."
and any implemeDling rcgulations issued by IIUD.
hllps JA!1\'\l'.ecfl'. qor/c qi-
bin./retr ieveECFR?qr)-&S ID aqo]UDEll1lace7a7I 7de76Idca)1!!4]]]!4!4!-pt]LlJ!l{i!
=PART&t\'=H llvlL
Prohibirion ofCifts ro COUNTY Employees - No organization or individual shall olfer or gi!e.
either directly or iDdirectly, any favor, gift. loan, fee, seNice, or other item of'value lo any
COTJNTY employee, as sct forth Chaptcr I 12. Pa11 III, Florida Stalutes, Collier Counly Ethics
Odinance No- 2004-05. as amended, and County Adninistralive Procedure 531l.
Florida Statutes-
https:/Ays \\,.1a\vsc N e r.cLrm /law,lstatcrT-lorid ir /stir l Lrtes/florida statuies chspter lll lrart-iii
Collier County-
hltp:/Av!v\\,.collierrrov.net/hofl re/showdocurrrc!]]!'lid=35 1 l7
order ofPrecedence - In the event ofany conilict between or among the tenns ofany ofihe Conlract
Doclrments, lhe terms of the Agrcement shall take precedence over the terms olall olher Conlract
Docunrents, except the terms of any Supplenrenlal Conditions shall take precedence over the
Agreement. To lhe exlenl any conflict in dre terms ofthe Co ract Documents calnot be rcsolved
by application of the Supplenrental Conditions. if any, or rhe Agrecment- the conflict shall be
resolved by imposing the more stricr or costly obtigation under the Conlract Docu,nents upon the
Contractor at OwDer's discretion.
4.54 Venuc - Any suit ofac!ion brought by either pany to ihis Agreement against the other paay. r'elating
to or arising out of llris Agreement, nr.rsl be brought in the appropriate federal or slate courts. in
Collier County. FL which courrs have soleju sdiction on all such nralters. (No reference rcquired
for this itenr).
,r.53
Tll. Sh.lE ror AbEed Wor.n & Childtoi ln
ESzJ-ot
-,.O
Page 3239 of 4908
4.55 Dispute Resoludon - Prior io the initiation ofany action or proceeding peunitted by !his Agreenent
to resolve disputes belween the paltrcs. the padies shall nake a good faith ellbrt
'o
rcsolve a'y
such disputes bv negotiation. Any siluations when negotialions, Iitigalioll ard/or mediation shall
be atrended b,v rcpresentatives of SUBRECIPIENT wlth full decision-making authority and by
COI-['.ITY s staff persor who would make thc pllsenlation of a8y settlemenl reached during
negoiiaiions 10 COLINTY for approval. lailing resolLltion, and prior to lhe commencentent of
depositions in any litigadon between the pafiies arising ou1 ol-this Agreenent, ihe pa[ies shall
attenpl lo resolve the dispute through Mediation before an agreed-upoI Circuit Court Mediaior
ce{ified by the State of Florida. Shor d eilher paty fail to snbmit to mediation as required
he.eunder. the other paty n1ay oblain a court order requiring mediation under section.14.102,
Florida Sratutes. The litigation arising out ofthis Agreement shall be adiudicated in Collier Counq,.
llorida. if in slale couft and the US District Couri. Middle District of Florida. i]'in federal coutt.
BY EN-I'I,RINC INTO TIIIS AGREEMEN'I. COLLIER COTJNTY AND TFlE SUBREC]PIENl'
EXPRESSLY WAIVE ANY RIGIITS EII'HER PARTY MAY IIAVE TO A TRIAL BY JURY
OF
^NY
CIVIL LITICATION RELAI'ED 1'O, OR ARIS]NG OT]1 OF, THIS AGREEMENT,
http: !r]!![$]t!!!.qo\,/La\\,s/Statutes/10 I 2/41 . I 02
4.56 As prolided in S 287.133, FloddaSlatutes, by entering into tlis Agreem ent or perforning any lvork
in iirthcl?nce hercol SUBRECIPIENT ce.tifies that it. its al}iliales. suppliers- subcontracto$ and
consultants rvho wilL pedorm herennder. have not been placed on the con\ricled vendor lisi
maintaired by the Slate of Florida Depeftment of Management Services wilhio the 36 months
inmediately preceding the date hereof.
This nolice is required by S 287.133 (i) (a). Florida Srarutes.
hrlp:/A\,\!w.ics.slatc.1'l.us/Statutes/inde\.clm?Aplr nrode=Displa\ SLatute&scarch Sirins-&UR
L:0200-0299/02 8 7/Sections/02 87. 1 3l.hln I
4.57 Fiorida Slaluies sect;on 448.095 Enployment Eligib;lity. Per Florida Staiules section 448.095(3),
all Florida pr;vate employeN are requi|ed to veriq, enployment eligibility for all new hires
beginning Jaouar] 1, 2021. Eligibility delemination is not required for coolinuing employees hired
plior !o January 1,2021.
!Ip-{u!rllrg$41!dr!$!4d!@.-c!nl^pr !]]rdE Dr!r]d) !e&UAL-L1!ll:
0,199/01.18/0,118.htinl
4,58 Florida Slatutes section 713-20, P t l. Consliuclion L;ens
h|lpsrA\,uw.lcq.state-fl-us/Sratuics/irdex.cl'n?Aop n]ode=Uisplar ElallrlqgllBl-0lilu
0799/0711/07ll.htrnl
4.59 Florida Statutes section I 19.021 Records Retention
http://$ww.lcs.statc
0199/01 1g/Sections/01 I 9.02 l.hturl
4.60 Flodda Statutes sectlon 119.071. Contracts and Public Records
htrp://www.leq.siare.fl Slatute&URl=0l0o
0199/01 lg/Secrions/01 19.071.hnlrl
1h. She ter li} Ahdsed U.rnen & Ch ldren.ILt
ES23,0t
c|.'o
Page 3240 of 4908
.I.6I ENTIRE AGREEMENT
This Agreemenl constitutes the entire agreenrent between COUNTY and SUBRECIPIENT for the
use of Funds received under this Agreement and it supersedes atl prior or conlempolaneous
communications and proposals, whether'electronic, oral, or written between COUNTY and
SU BRECIPIENT wiih respect to this AgrceDent.
Signaaure Prgc to Follo$
Th. Shchcr lbr Abus.d W.den & Clildrcn Inc
ES23-01
cP.o
Page 3241 of 4908
tN WITNESS WHEREOF. lhe SUBRECIPIENT and COUNTY, have each. respectivelv. by an
aulllorized person or agent. hereunder sel their hands and seals on lhe daie firsl written above.
ATTEST:
CRYSTAL K. KINZEL, CLERK
Witness #l Printed Name
AS TO THE COUNTY:
BOARD OF COTJNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
RICK LOCASTRO. CHAIRMAN
o,,", lllr{23
AS TO SUBRECIPIENT:
TTIE SHELTER FOR ABUSED WOMEN &
CHILDREN, INC,/zZ*,Bv:
Date:
[Please p,?vide evidence of siqhing authotity]
I-INDA OBERHAUS. CHIEF EXECUTIVE
OFFICF-R
C /,* /azSignature
Assistant County Atlomey
on", 7lt1lz3
Witness #2 Printed Name
rcved as to form and l€ality:
Thc Sh.lt.r fdr Abuscd Women &Childr.n Inc
E32l-01
cro
Page 3242 of 4908
EXHIBIT A
INSURANCE REOUIR,f, MENTS
The SUBRECIPIENT shall fumish to Collier County, c/o Co0rffuniq and Hunrar Services D;vision. lll9
Tanriami Trail Easl. Suite 2li, Naple1 Flo da i{I12. Certificate(s) of Insumnce evidcncins insurince
coverage drat meels the lequircnrents as outlined beloq':
Wo.kers' Cotnpensation as Nquired by Chapter440. Flotidu Statdes.
Commercial ce eral t-iabilitj, including products and complered operations insurance in lhe
amoun! of $1.000,000 per occurrence and $2,000,000 aggregare. Collier Counry must be sho\tn as
an addilioml insured with respecl lo rhis covemge.
i. Automobile Liability lnsuEnce coveri g all owned, non-owncd and hired vehicles used in
connection rvith this contract in an amount not less thsn $1,000.000 combined single limit for
conbined Bodily lDjury and Property Damage. Collier Courty shall be named as an addilional
insured.
2.
L
DEstcN STAcE ([,.\PPLIc\Bl.r)
lr addirion to dre insuance required in I - I abo\,e. a Cenificarc of Insurance mus! be provided ar follor';s:
.\,
6.
4. Prolessional Liability InsuEnce in the DaNe of the SUBRECIPIENT or the licensed desigl
professional emploled by rhe SUBRECIPIENT in an amount not less than S1.000.000 per
occunence/s I ,000,000 agg.egaie providing for all sums wh;ch the SUBRECIPIENT and/or rhe
design professional shall become legally obligated 1o pay as damages for claims adsing out ofthe
se.vices performed by the SUBRECIPIEN I or any person employed by the SUBRECIPIENT in
connecl ioD with rh is contracl. This ;nsurance shall be mailtained for a period ol n1o (:) years after
lhe aert:ficare olOccupallc) is issued.
Co\sl llucrroN PILASE (rF AppLrc^BLE)
In addiiion to the insurance required in I - 4 above, the SUBRECIPEINT shall provide or cause its
Subconh'actors !o provide original ce(ificates indicatingthe follow;ng lypes ofinsumnce coverage priorto
any consiuctionl
Complercd Value Builder-s Risk lnsurance on ar -'All Risk" basis in an amount not less than one
hundred ( I00%) percent olthe insurable value ofthe building(s) or structure(s). The policy shall
be in the name ofCollier County and the SUBRECtPIENT.
ln accordance rvirh the requiremcnts ofthe Flood Disastcr Prctection Act of I973 (42 U.S.C.4001),
$e SUBRECIP;ENI shall assure that for activities located in an area identified by the Federal
Emergency Manager)reDt Agency (l'EMA) as having spec;aL flood hazards, flood insurance under
the Narional Flood Insurance Program is obtained and maintaincd as a condition of financial
assistance for acquisition or conslruction purposes (including rehabilitation).
Th.Shclr.r nrr .\b0s.il $o'n.n & Chr d..n. hr
ES2l"0I
-l\'o
Page 3243 of 4908
OI,LR,\TloN/M ANACIMENI PIIASE (NT PPLlC,\BLE)
After the Constuction Phase is complcted and occupancy begins, the fbllowing insum ce rust be kept in
lbrce throughour the du.aiion ofthe loan and/orcontract-
7. Workers' Compensation as required by Chaplet 440, Flarid.t Statutes.
8. Commercial General Liabilii) including prcducts and conrpleled opeEtions insurarce in the
amoun( of$ 1,000.000 per occun€nce and $2,000,000 aSgregale. CollierCounly must be sho\Yn as
an additional insured with respecl to this coverage.
9. Automobile Liability Irrsuance coveri.g all owned, non-owned and hired vehicles used in
connection \!ilh this contract in an amounl not less tlBn Xi1.000,000 conbined single limit lbr
co[rbined Bodil] Iniury and Propery Damage.
I 0, Prcperly Insurance coverage on an 'All Risk'r basis i n an unount not Less ilmr one h und l ed ( I 00%)
olthe replacement cost o1'the propefty. CollierCouDty nrusl be shown as a Losspayee N;1h respect
ro this coverage A.T.l.M-A (As Their Inleresl May AppeaD.
I L Flood hBurance coverage fbr thosc propenies ibund to be within a flood hazard zone lor the f'ull
leplacement lalues oftlrc structure(s) or the nra\imum anrount ofcoverage available through the
National Flood Insurarce Program (NFIP). The policy must show Collier County as a Loss Payee
wifi rcspecl to this coverage A.T.l.M.A.
'l ha sh.lier]nr Ahur.d wome. & Ch Ldr.n lnc
cP'o
Page 3244 of 4908
IXHIBIT B
COLLIER COUNTY COMMI.INITY & HUMAN SERVICtrS
srCTlON l: REQUEST FOR PAYMENT
SUBR[CIPIENT Nan]e: TI-IE SHELTER troR ABUSED WOMEN & CHILDREN. INC.
SUBRECIPIENT Addless: PO BOX l0l02.NAPLES,FL
Project Name: SHFILl-ER OPERAIlONS
Project No: ES23-01 Paymcnt Requesr #
Total Payment Minus Retainage
PeriodofAvailability: through
Period fbr rvhich the Asency has incuned the indebtedness through
SICTION IIr STATUS Ol, Ft]NDS
Sub,€cipient CIIS Appro\ ed
l. Cran! A,nounr ANarded s s
2- Tolal Amo nt ofPrevious Reques6 $$
3. Anrount olToda! s Request ('l'olal expendilllrcs
this Dcliod nrinus retsinage. ilaDDlicable)
S l;
4. Current Grant BalaDce (Grant Amount minus
previous requests minus today's request)
$I,
I cefii! thal this request tbr paymerr! las been rnade in accordance witlr the ternrs and conditions oftlle
Agreenrent bcnveen the COLINTY and us as thc SI IBI{SCIPIENT.1o the besr olm} kno edgc and beliel.
all grant requiremenlr hale been follo$ed-
Signature Date
I;rle
Authorizing Grant Coordinator Authorizing Grant Accountant
Supelvisor (Approval required $14.999 and Division Director lApproval Required
below) $15,000 and above)
Th. Sh.lrcr rbr Abun'd $ r'!en 4 Children- hrc
ES2i-Or
cFo
Page 3245 of 4908
EXHIIIIT B-1
Mitch Form
Collicr County Ilequest ibr Mttch
SECTION I: REOUEST FOR PAYIt'tf\-T
SubreciDient Nane:SLIELI!,It FOR ABUSED WOMEN & CHIt-DRLN, INC.
SLrlrrecipient Addrcss:PO BOX IOI02. NAPLES. ITL
Proiect Nanre:SHEI,TER OPF,RATIONS
l']rojecL No: l-S:3-0l Nlalch Rcquesl #
N{{lrh Arnounr Rrqu.sl 'l oda\:s{J.00
SECTION I: STATUS OF FUN-DS
l Toral lvlalch Amount peI Agreenlent $0.00
l Total Anoun( olPrevious Match Submitted(lnselI $0.00
]'otal Match Anount Awarded Per Agreement Less
Tolal Amount ofPrevious Match Submilled
$0.00
.1.Amount ofToday's Requcsl (lnseIt Arlount)$0.00
,i.Match Balance (March perAgreement less the Sum of
All Match Submired)
$0.00
I ceftif-v thal lhis rcq\esl.for paynent/nrurch fut: been ade in accoftlance vith the lerrls a d &nditions ol th.
.Agreenent be^reen the COUNT| and us a:t SUBRECIPIENT/DEIIELOPER. To lE best of y knowledge and
belief dll qunt te.tuirenleds have been {olloi,ed.
Signature Dalc
Authoriring (;rant Accountnnt
Tillc
Authodzing Grrnt Coordinrtor
Sllpe isor Deprt.tment I)ircctor
The She t.r r, Abusedwomdr &ChLldrci. ht
cFo
Page 3246 of 4908
EXHIIIIT C
fmcry€ncj Solutio s Grants (ESG)
Qurrterl-v Per'lbrmnnc€ Rrport
Charncteristics lieport
Subrecipient Nanre:SHELTER FOR ABUSED WOMEN & CI-iILDREN. INC.
Repon P€r;od:
FiscalYeari
Conlract Number:
Or -sanizalionls:
Program/s:
Contacl Name:
Conlact Number:
ts:i 0I
SHELTEII.IOR ABTjSED WOMEN & CHILDREN. INC.
ESG
]ULIE FRANKL]N
Activit\ Rcnortine Period RrDort Due Drte
October l" - Dccember :l1"
Januarv l" March 3l*
April l$ June 30ri'Jul\ l0r'
July l"'- September j0 'october l0'h
Blacl Atiican Anrcrican
Americar Indian/Alaskao Native
Nati\,e H"t*aiia Other Pacitlc lslander
Olher/Multi-Racial
2. Nunbcr ofadrlts and childten serr'd:
A. Residential Quarter I'TI)
Nunlbdr ofA.lults
Nunrbcr ofChildren
Nunlber of I lnknoNo Aoe
b. Non-Residential
Nunlber of Adlrlts
Nunttl of Chiidlerr
NulnberofUnknowo Aqe
TheSrelte. tu
^buscd
wornrtr & Ch,ldrc..In.
ES2t-01
c>o
Page 3247 of 4908
-1. Numbr' oI individuxls/l nilies s.n cd
0uarter Y-TD
a. Nulnhct ofindividual househokls
(sinsles)
fit.llc Fenulc NIrle Female
UnaccontDanied l8 and over
Unaccompanied l7 and under
Ourrter YTt)
b. Number of Families with children Nlale llcmalo Femalc
Headed b! s nqle l8 and over
Headed by s ngle l7 and under
Headed by t\ro prrenrs l8 and orcr
Headcd by t\\o parcnts l7 and urrder
Nunbel ol Families u ith no childrcn.TOTAL
rovidcd to clients ir ran
b. vouchels lor sheltels
c. d.op-in center
f'. alcohol/d
. childcare
h. enrploynrent
i. tmnsitional
k. soLrp i(itchen/'meal distf ibution
m. HIV/AIDS sen'ices
n. other (Dlcase lis!
TOTAL
Nulnber of clients scNed
a. Chronicallv Horneless
b. Victinls oi Donrestic Violence
e. lndi\ iduals \vith lll\;,AIDS
t. Chronic Substance Abuse lalcohol endjor dru
. Sererclv Mentallv Ill
h. Runawav / thrcwawa\' \'oudl
The Sh.lrcr ri'' Abrred\rodetr & Child.en. hrc
l:s2i,0t
-No
\.TD
a. emergency shelter hcilities
d- lood Dantr\
e. mental health
i. olllreach
l. healrh ca|e
Page 3248 of 4908
i. Other disabiliry (Physical and/or
DeveloDmental)
TOTAI,
(Chronic.tlQ Honeless- HUD delnition oJ a chronitulll hotnelesr person is an unaccampanied honeless
indivirlual vilh a dituhl iug co ditioh trho has eithet: l ) been conlinuousU honeless Jbr a year a rnore, or
2) has had at least.fov episodes oJhonelessness in the past three ,,eas.)
I her€by certify the above intbnnation is true and accurate.
Signaturei Date:
Scattercd Site ADartrncnt
Fanril\ D.tLlched Hou\c
Mobile Horne/Trailer
Other Sinrle-Fanri
I O'I'AL
Printed
Name:
Tit e:
Yorr tlpcd name herc rcpresents rour eleclronic sisnature,
'I he Shelkr ri* Ah,'sdl W.m.tr & ChildR. Inc
ES23-01
-*o
Ouartcr yTI)
Barracks
GrouD/Lalse House
Sinslc Roonr Occntencr'
HoIel,/lvlotel
Other ADa|trrcn!1(]onrl)lc\
other
Page 3249 of 4908
EXqIBIT C-I
Emergency Solutions Grants (DSG) Leverag€d Funds Report
Leveraged Funds nlust be identified, lracked. arrd verifiable. Resources must be fully ideniified and
described as submited \\'ith SUBRECIPIENT'S application.
SLrbrecipienl Nanrc:SIllrl Tlllt IOR ABIISED \\ONIF.N & CHII.DRF-N. INC.
Report Period:
FiscalYear:
Conlract Number:
Program:
Conaact Name:
Contact Number:
t-stt-01
ESG
JULIE FRANKLTN
Leveraged Funds
Se€ EXAMPLE belolv for horv to complcte this form.
Sourcc Tvpe Usc
Total Proicct Cost Ratio:
IIXAI\'IILE
Sourc€Tlpe Use
CDBG s1,000.000 Other Federal
Funds
Land,Acquisition
HOMI:xi870.00{l
Privalc Donation $1,200,000 Cash & In-Kind
Ph;landnopic $i.500.000 Cash - local funds 52 units Aftbrdable Housing
Total I'rojccr Cost s6,-i70.000 Rrtior Sl Federrl Dollar 52.51 Local
Funds
Signature Prgc ro Follon
TheSh.h{ lir' Abused $ometr& Childr.n.Inc
E523-0t
cP'o
Page 3250 of 4908
I hereby certify fie above info nation is true and accurute.
Date:SisnitLn!:
Printed
Nanre:
Tirlei
Your typed name here rerrres€nts vour el€ctronic signature.
Thc Shelter lbr Abnsed Woren & Ch'ldr...Ir.
ES2l-01
cP.o
Page 3251 of 4908
trXHIBIT D
ANI\ruAL AUDIT MONITORINC RDPORT
Circular 2 CFR Part 200.i32 requires Collier Comty to monitor subrecipients of l'ederal awards to detemine if
subrecipients are compliait with established audit requirements (Subpart F). Accordingly, Collie[ Couniy requires
that all appropriate documentation is provided regardiE the orgarization's compliance. In determining Federal
arvards expended in a fiscal year, lhe entiq, nus! consider all sources of Fedeml awards based on when the aclivity
related to the Federal award occurs, including any Federal award provided by Collier County. Thc detemination of
amounts of Federal awards eltpended shall be in accordance with the guidelines established by 2 CFR Part 200.
Subpa( F Audit Requirements. This form may b€ used 1o monitor Florida Single Audit Acr (Statute 215.97)
requirements.
Subrecipient SIII'LT[R F0II AI}I]SF,D \\'O}IEN & ( TIILDITEN. I\C.
First Date ol Fiscrl Year (NIM/DD/YY)Last Date olFis(rl Year (Xtl\I/DD,rtry)
Totlll Federal Financial Assistance I\pendcd
durins nrost rc{:cntlv cotnDletcd Fiscal Year
Totrl Stat€ Fil}ancial Assistancc Erpended duri g most
reccntly contDletcd Fiscal Year'
s s
Check A. or B. Check C ifapplicable
tr
A. Thc ltderal/state cu.rrdhxre t[cshold 1brour fiscal ]car cndins as indlcated abovc has treen meL and a
Singlc Audit as requircd [r],2 CFR Pan 100. Subpar Ir has Lreen conrpleted or $ill be coffpleted b!
. Copies ofthe audit rcporl and,nanagenenr ,etter are attachedorwill be provided within 30
days ofcomDlerion.
u
B. We are nol subject to the req(irements ofOMB 2 CFR Palt 200. Subpan F because we:
n Did nol excccd dre e\pe diture threslmld tor thc fiscal year indicatcd above
E Are a lbFprolit organizarioD
I Are exempt for other aeasons - explain
An audited financial statement is attached aM ifapplicable, lhe independent auditor's management letter
tr
C. F indings \\,ere noted, a current Slatus U pdate of the responses and corrective acrion p lar is i nc hded separate
from the rvrilten response provided within the aLrdit repol.!. While we undcr'sland tl1at the audir report conlains
a \\,rittcn response to the finding(s). Ne are rcqucsting ar updaled status ofthe co|rective aclion(s) being taken.
Please do not providejrst a copY ol'lhe written response from you audit report- unless i1 includes details oI
ihe actions. procedures, policies. etc. implenrented and when it was or will be inrplemented.
Certific.ti0n Statemenr
I hereby cenily that the above infonnation is true and accurate.
Signature D!tc
Print Namc and Ti{le
06/t,l
Th. Shelrer iir Abus.d Uom.f & Ch ldreo.l't
cFo
Page 3252 of 4908
EXIIIBIT E
EMERGENCY SHELTERS
Minimum Standards
The SUBRECIPIF-NT must adl'rele to 24 CFR 576.40](b) Ior the following miDinum standards tbr
EnrerBency Shelters. as appl;cable:
24 CFR 576.403(b): llinhiu't sklnduftls fot entergency shehen. A.ny building lbt which EmergeDcy
Solutions Gran! (ESC) tlnds arc used lor conversion. major rehabilitation. or other renovations, must meet
State or Localgovernment safety and sanitation staDdards. as applicable, ard the following nrinimum sat'ety.
sanitaaion. and pri,v?cy stardards. Any emergency shelter that receives assistance tbr shelter operations
musl also meel the folloNing nlirinum safery, sanilarion. and privacy standards. The COUNTY may also
establish standards that exc€ed o[ add lo these minimun] standards.
111
c)
(j)
(!)
(5)
(6)
(7)
(8)
(e)
(t 0)
(l r)
Sn LctLo'e an(l fialeriaLs. The shelter buildirg nust be struciln'ally sound!o plotect residents
fiom the elernents aDd nol pose any tlnea! to heallh and safety ol drc residents. Any
rerovation (including nrajor rehabiliration a dcon\rersion) cadedour'r'ith ESG assistance
nrust use Energy Star and Watcrsense products and apDliances-
-rccess. Thesheltermus!be accessible in accodarce with Seclion 504 ofthe Rehabililalion
Act (29 U.S.C. 794) and implementing regulations at 24 CFR Pan 8l the Fair Housing Acr
(4: U.S.C. i60. et seq.) and implementing regulations a1 14 CFR pal't 100; and Tille II of
tlrc Americans with Disabilities Aci (42 U.S.C. l2 l 3 l, el. Seq.) and 28 CFR pafi 35; where
applicable.
Space ond \ecut i4. Except where the shelter is inteDdcd for day use only. the shelter must
provide each program participant in the sheller with an acceplable place to sleep and
adequate space and security for rliemselves ard tlEi. belongings-
hterior ait quolit,t. Each roonr or space within ihe sheller nrusl have a natural or
nrechanical nleans ofventilalion. The interior air mus! be iiee ofpollutants al a Ievelthat
lul.!h. rl,rerren ,rr Iarnr rhe l_ealL\ ol reside 'r.
ttttater supphi. -fhe sheller's water suppl) musr be ftee of coniamiftlion
Sa ita\,trcilitiet. Each proBam participant ir the shelter must havc access to sanitan'
facilities thar are in proper operating condilion, are prh,atc. and are adequate for personal
cleanliness and the disposal ofhuman rvaste.
lhett al e iul ett. The shelier must have any necessary healing/coolirrg facil;ties in
proper operating condilion.
llln ination and elcctticiD,. The sheller must have adequate nalural or artificial
illumination ro permit nomal indoor activilies and suppo,l health and sal'el). There musl
be sufticienr elec0 ical sources to pennil the safe use ofclectical appliarccs iD the shelter.
Foo.l prepatation. Food preparation areas. if an!'. nrust contain suitable space and
equipmenr to stor'e. prepare, and serve food in a safe and sanitary manDer.
Snnitar! canLlilitrls. The shelier nlusl be mainiained in a sanitary condition.
F,re rarr. There m(ls1be at Leas! ote rvorking smoke detector in eacl occupied unit of
the sheher. Where possible. slnoke detectors lnust be located near sleeping areas. The fire
alarm sysrem must be designed tbr hearing-impailed rcsidenrs. AII public areas ol rlrc
shelte nu$ have al Ieast one wo*i[gsmoke detector. Thel€ must also be a second nleiuN
ofexiling the building in the event of llre or oiher emergency-
The ShelEr lbr Abu*d $bnen & Childrcn- I.c
[s]t {n
-llo
Page 3253 of 4908
EXIIIBIT F
PERMANENT HOUSING
lhe SUBRECIPIENT must adhere !o 24 CFR 576.403(b) for the lollowiug minirnuur standards for
I'emancnt I iousing. as applicablel
24 CFR 576.40i(c): .l-1rni,rifiD, stdndorcls for pennanant holtsitlg.'fhe SUBRECIPIENT cannot use ESC
ilnds to help a program panicipant rerrain or rnovc into housing that does not meet the minimunr
habiiability standards provided in this paragr'aph. The COLINTY nra) aLso esrablish standards that ericeed
or add 10 thesc miDimum sundards.
(t)
(:)
(3)
(.4\
(5)
(6)
(7)
{3)
(e)
(ltr)
Shltctua and hateriols,'f he slructulls m ust be structurally sound to protecl residenls from
lhe elements and not pose any threat to health and safeO, ofthc residents.
Spdce and securir,. Each resident nrtlst be provided adequaie space and sccurity lbr
themselves and their belongings. Each residenl must be provided an acceptable place 10
sleep.
Interiat dit'q dlit),. L,ach room or space must have a naiural or nlechanical neans of
ventilation. The interior air must be ilee olpollurants a1a level ihal mighl threaten or halnl
lhe lealth of residents.
ll'atet suppl) Tlrc waler supply nrust be fiee ofcontamination.
Sanitor) facilities. Residents must have access lo sanitar) faa;l;ties that are in proper
opemling condition, are private, aDd are adequate fbr pelsonal cleanliness and the disposal
Therntl enyiroryttlcnt The housing rDust have an) necessary heating/cooling f'acil;ties in
proper operating condhioll.
l lmitdion atui elcchicitt'. The structure must have adequate natural or artilicial
illumination to pemrit normal indoor activlties and suppot health and safety. There must
be sufficient eleclrical sources to permir the safe use of electrical appliances ir rhe
Food preporution. All food preparation areas must conuin suitable spacc and equipment
to srore. prepdre. ind ser\e lood r.r a sale znd .anilaD man|er.
San ary candilions. The housins nrust be maintained in a sanirary condition.
Iire.Sry'elr,. There nus! be a second means of exiling the building in the evenl of l'ire or
other emergency.
Each unit must;nclude at leasl one batter]-op€rated oa hard-Nired snroke deiector. in
proper working condition, on each occrpied level olthe mil. Smoke detectors mu$ be
located, ro the extent pMcticable, in a hallway adj acenl 10 a bedroom. I lthe uDit is occupied
by heaxing inpaned perso,rs. snroke detector\ nrusl have an alam systenr designed for
hearing-iDpaired persons in each bedroon occupied by a heari g-impaired peEon.
The public areas of all housing must be equipped \vith a sufiicient nurlber, bur nor less
than one lor each area, of battery-operated or hard-$ired snroke detectorc. Public areas
include. but are not limited to, laLLndly roo[]s. communiry rooms, day cal€ cenlers.
hall\a)'s. sldirwells. and other conr on aren\
1he sbeker lbr A\used \lom{ & Childrcn. nr
LS2l-0r
cFo
Page 3254 of 4908
EXHIBIT G
COORDINATION WITH CONTINUUM OF CARE .{NTD OTITER PROGR4.MS
Thc SUBRECIPIEN I mLrst adhere to 24 CIR 576.400 and coordirute wifi dre Continlrurn of CaIe and
other progmms,
(a\ (I'tlstik iontriththeCo tn ukt o:f Carc.The SUBRECIPIENTand COIjNTY rrusl consull !!ith lhe
Continrun of Care to detennine how to allocate ESC funds each program yeari develop the
perfo,mance standards for, and evaluate the outcornes of, projects and aclivities assisred by ESC
lundsl and developIu ding, policies.and procedures lbr dre adurinistiation and operation ol'the I-[MIS.
(h\ Cootulination whh otw to-geted hom?1ztr rcnrc?s. The STJBRECIPIENT and COUNTY must
coordiDate ard integrale. to the maximum cxtent practicable. Esc-funded activities Nith o$er
programs largered to homeless people in the area covered by the Continuum ofCare or area over which
the se.vices are coordinated 10 provide a stlategic, comnunily-$,;de systenr to prevent and end
honlelessness l'or that alea, Thesc ploeranls irclude:
(l) Sheher Plus Care Prcgram (24 CFR pan 582)
(2\ Supponive Housing Progftun (24 CFR pan 583)
(3) Section 8 Moderate Rehabiliiation Program for Sirule Room Occupancy Progranl for
I'lomeless Individuals (2,1CFR pan 882)(4) HuD-Vetemns Affairs Supponive Housing (H(JD VASH) (division K. lide ll,
Consolidated Approp ations Act, 2008, Pnb. L. l10-16l (2007), 73 FR 25026 (May 6,
2008D
( 5 ) Education for Home less C h ildren and Youlh Gralrs for State and Local A clivities (iid e V I l-
B oi thc McKinney-Venlo Homeless Assistance Act (42 U.S.C. I l43l et seq. ))(6) Crar$ lbr the Benefit ol llomeless lDdividuals (sectlon 506 olthe Prblic Ple3lth Services
Act (42 U.S.C. 290aa-5)
(7) Heakhcare for dre Homeless (42 CFR part 5lc)
(8) Progranrs for Runaway and Homeless Youlh ( Runarvay and Homeless Youlh Act (42 U. S.C.
5701 e! seq.))
(9) Projecb for Assislance in Traositioo fium Homelessness (pa C ofthle V ofdle Public
Health Service Act (42 U.S.C. 290cc-21 et seq.))(10) S€Nices in Suppo(ive Housing Crants (section 5l0A ofthe Public Heahh SeNice Aco(ll) Emeryency Food and Shelter Progran {title III of the McKinne)'-Verto Homeless
Assistance Act (42 U.S.C. I llS l er seq.))
(12) Transilional Housing Assistance Gmnts for Victinls ofSexual Assault, Domestic Violence,
Daling Violence. and Slalking Progranr (section 40299 oflhc Violelt Crime Cont|ol and
Law Enforcement Act (42 U-S.C- 13975))(ll) Homeless Veterars Reintegralio. Program (secrion s(a)(l)) of dle Homeless Veterans
Comprchensive Assistance Acr (38 U.S.C.2021))
( I4.) Domiciliary Carc for Homeless Veterans Program (18 U.S.C.2043)
( l5) VA lloneless ProvideN Gant and l,er Diem Progranr (38 CFR parl 6l)
(16) Heallh Care for Honeless Veterans Prograrn (38 U.S.C.20i1)
(17) Homeless Veterans Dental Program (38 U.S.C- 1062)
(18) Supponive Services for Veteran Fanrilies Progranr (38 CFR pafl 62)
(19) Veteran Justice Outreach In:tiative (38 U.S.C.2031)
Thc Sh.lt r lor ab6ed Woh.D & Ch ldton.ILr
-No
Page 3255 of 4908
(c)$\ten and prcs utn coordinattun i:ith tit.lit:tne.t The SIIBRECIPIENT and COLINTY
lnust coordinate and integrate. to the nra\imum extenl pracaicable. ESG-funded activities Nilh
Dlainstream housing. heallh. social services, employntenl, education, and youth programs lor rvhich
l'amilies and individuals a! risk ofhonelessness and honeless individuals and families may be eligible.
Examples of these programs incllrde:
(l) Public housing programs assisred urder Section I ofthe U.S. Housing Act o1' 1937 (42
U.S.C. 1137g) (24 CFR pal1s 905.968. and 990)
(2) Ilousirg prograurs receiving tenanl-based or project-based assistance under Section 8 of
the U.S. Hortsing Act of 1937 (4: U.S.C. 1437f) (.espectively 24 CFR pans 982 and 983)
(3 ) Supponive Housing for Penons rvith Disabi lities (Seclion 8 I I ) (24 CFR part 89 I )(4) HOME lnvestment Partnerships Program (2,1 CFR par 92)(5) Temporary AssistaDce lorNeedy Fanilies (TANFI (45 CFR palts 260 265)
(6) Heallh Center Program (42 CFR paft 5lc)
(11 State Childrcn's Health lnsurancc Progmm (42 CFR palt 457)
(8) Head Stai (45 CFR chapter XIII, subchapter B)
(9) Mental Health and Substance Abuse Block Grants (45 CFR part 96)(10) Servic€s funded underthe WorHorcc lnvestment Act (19 U.S.C. 2801 er seq.)
(:entruli.e.l ar coardinated assessment. Orce the Conlinuunr oi Care has developed a centralized
assessment slsten or a coordinaled assessnrenl slslem in accordance with requirements to be
esLablished by HtlD. each Esc-funded prograrn or project within lhe Conlinuum ofCare's area nrust
use that assessment systenr, The COUNTY and SUBITECIPIENT nrust tlork rvith the Con Duull of
Care to ensLrre ihe screelring, assessment, and rettral of program panicipants is consistent with the
$rillen standards requiled by paragraph (e) olthis section. A victim service provider may choose not
to use the Condnuum ol Care's cenalalized or coordinated assessment systen.
lLilen stun.lards lA'ptatiding ESG assistance. The SLIBRECIPIENT nust have wrifien standards
tbr ploviding ESG assistancc and must consistefltly apply those standards tbr all program pa[icipants.
At a minimum. fiese wrillen standads must include:
(l) Srandard policies and procedures for evaluating individuals' ard families' eligibilh,"' for
assisiarce under ESC.
(2) Standards lbr rargeting and providing essenrial se[;ces relaled to streer outreach.
(3) Policies and procedures for adnrission. diversion, retirral. and discharge by emergency
shelters assisted urder ESC, including standards rcgarding Length of stay, if auy, and
safeguards to meet the safety and shelter needs of special populations, e.g., victinrs of
domestic violencc, dating violence, sexual assaul!, and stalking: and irdividuals and
lamilies who have the highest barriers to housing and are likely to be homeless the longesi.
(4) Policies and procedures for assessirg priorilizing. 3r'd reassessing individuals' and
families'needs for essential services rclated to emergency sheller.(-s) Policies and prccedures for coodinalion among emergency shelter providers. essential
services providers, homelessness prevent;on, and rapid re-housing assislance providers;
other homeless assistance providers; and mainstrean service and housing providers (see
$576.400(b) and (c) for a lisi of progmms Nith which Esc-tunded activiries nust be
coordinated and integrated to the maxi,nul11 extenr practicable).
(6) Policies and procedures for deennining and prio tizing which eligible families and
individuals \r'ill receive homelessness prevenrion assistance and which eligible fanlilies
and individuals lvill receive rapid rc-lrcusing assistance.
(d)
(e)
Th. Sh.lrcr t& Ahused Wom. & Childr.n tnc
ES23-0r
^ !!o
Page 3256 of 4908
Standards for determining \rhat percentage or amo nt of rent and utilities cosls each
prognm panicipant rrusi pay while receiving hornelessDess preventiotr or rapid re-hotrsing
Stardards for delermining ho\ long a program panicipanr will be provided with rental
assistance and rvhether and how the anrouDt ofthat assistance will be adj usted over tine.
Standards for delerminirg the type, amount. and duration ofhousing slabilization and/or
relocation serviccs Io provide a prcgom participant. includi[g the limits, if any, on rhe
homelessness prevcnlioi or rapid re-housing assistance that each program paflicipanl may
receive; such as lhe ma\imum anount ol assistance. rnaxinum number ol nronths the
prog?m paiicipant receives assistance. or lhe maxinu$ number of times the prosram
paraicipant nlay receive assistance,
(D Pd icipatian in HM1.t Ihe SUBRECIPIENT must ensure that dala on all persons serr'ed and all
activities assisted under ESC are entered into the applicable conrmunity wide HMIS or a compauble
dalabase, in accordance with HUD'S standards on participation, dala collcction, and repoting under a
local HVIIS. Ifrhe SUBRECIPIENf is a victinr seNice provider or a legal seruices provider. it may
use a comparable database thar colle€ts client-level data over time (i.e., longirudinal dala) and
generates unduplicated aggregate reports based on rhe dala. Informalion enter€d in a comparable
database nrust noa be entel€d di, ectly into or plovided to an HMIS.
t'7)
(8)
(e)
The Slrclkr tur Abus.d $ omen & Chndr.n. ILt
ES2l-t I
-Lo
Page 3257 of 4908