Backup Documents 09/10/2024 Item #16F 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 F 2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office
34k46 'f!7f ZY
4. BCC Office Board of County CH by MB
Commissioners [s]
5. Minutes and Records Clerk of Court's Office
5)4 qhqZY'
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was 9/10/24 Agenda Item Number 16F2
Approved by the BCC
Type of Document(s) Resolution • Number of Original 1
Attached Z.OZY ' I(0 Z. Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name;Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman, with the exception of most letters, must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_9/10/24 and all changes made ty
during the meeting have been incorporated in the attached document. The County �( _
Attorney Office has reviewed the changes,if applicable. J/" 'ti'l �
9. Initials of attorney verifying that the attached document is the version approved by the 1
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
16F2
RESOLUTION NO. 2024- • i 6 2
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO AUTHORIZE THE REMOVAL FROM
THE BOOKS AND RECORDS OF COLLIER COUNTY CERTAIN ACCOUNTS
AND THEIR RESPECTIVE BALANCES WHICH HAVE BEEN IDENTIFIED AS
UNCOLLECTIBLE.
WHEREAS, Collier County provides emergency ambulance transportation services throughout
Collier County; and
WHEREAS, emergency ambulance transportation service fees are received by the County after
the services have been rendered due to the County's responsibility to protect the public health, safety and
welfare; and
WHEREAS, the County is unable to collect some debts, and others the Board is statutorily
prohibited from collecting or due to contractual arrangements cannot be collected; and
WHEREAS, the County's generally accepted and practiced accounting method to recognize an
allowance for bad debts is a periodic or annual bad debt expense in the books and records for accounts
that have been identified by the Department as uncollectible; and
WHEREAS, Rule 691-71, Florida Administrative Code, allows the Board to adjust accounts
receivable for less than the full amount if the accounts have not been reported to the Department of
Financial Services, Division of Accounting and Auditing for disposition; and
WHEREAS, the subject accounts have not been reported to the Department of Financial
Services, Division of Accounting and Auditing; and
WHEREAS, County Resolution No. 2022-152, Section 2. H and I, provides for removing these
accounts from the Board's Emergency Medical Services Fund Accounts Receivable; and
WHEREAS,the Board of County Commissioners hereby finds that diligent efforts at collection
have proven unsuccessful and circumstances warrant the adjustment.
NOW THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The following chart sets forth the charges billed,the portion uncollectible due to statutory
prohibitions and Board contractual arrangements, the amount collected and the balance of accounts
receivable to be written off:
1 6 F 2
Contractual&
Gross Charges other Amount Net Write-Off Write-Off Total
Bill ed Adjustments Net Billed Collected Collection Amount Accounts
25,493,635.41 7,733,086.09 17,760,549.32 12,702,701.29 5,057,848.03 286/. 7,715
2. The Board authorizes staff to remove 7,715 individual accounts and their respective balances for
a total of$5,057,848.03 from the Board's Emergency Medical Services Fund. Same amount will be
removed from the Accounts Receivable General Ledger control account,and the Allowance for Doubtful
Accounts General Ledger control account in the Board's Emergency Medical Services Fund.
This Resolution adopted on this 13th day of August 2024 after motion, second and majority
vote favoring adoption.
ATTEST .10Art, BOARD OF COUNTY COMMISSIONERS
CRYST,, 11/4LERK COLLIER C U TY, FLORIDA
By:
tlerk Ch Hall, Chairman
'•
• .4
Signet* 0 .
ft a
1 or
Approved as t9'form and legality:
, •
Jeffrey A lilatzt(ow, County Attorney