Backup Documents 09/10/2024 Item #16D 6 1 6D 6
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Josh Thomas Community and Human 08/30/2024
Services
2. Carly Sansverino County Attorney's Office
3. Minutes and Records Clerk of Courts Office 01 f 1717y
4.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Josh Thomas/CHS Phone Number 252-8995
Contact/ Department
Agenda Date Item was 09/10/2024 Agenda Item Number 16D.&
Approved by the BCC
Type of Document AAA/OAA 203.24 Amendment 1 Number of Original 1
Attached Documents Attached
PO number or account NA
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? NA
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the NA
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NA
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 09/10/2024 and all changes made during JT N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line,
9. Initials of attorney verifying that the attached document is the version approved by the JT N/A i a"
BCC,all changes directed by the BCC have been made,and the document is ready for the +p tt
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 D 6
January 2024—December 2024 OAA 203 24.01
AMENDMENT ONE
BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
This Amendment, entered into between Collier County Board Of County Commissioners and Area Agency on Aging for
Southwest Florida, Inc.(Contractor),hereby amends contract OAA 203.24.
WHEREAS,the purpose of this Amendment is to extend the contract amount with the Carry Forward funds from 2023.
NOW THEREFORE,in consideration of the mutual covenants and obligations set forth herein,the receipt and sufficiency
of which are hereby acknowledged,the Parties agree to the following:
1. Standard Contract Page 1,is hereby replaced.
2. Attachment II, Exhibit 2 Funding Summary Pages 60, is hereby replaced.
3. Attachment IX -Budget Summary Page 76,is hereby replaced.
All provisions in the contract and any attachments thereto in conflict with this Amendment shall be and are hereby changed
to conform to this Amendment.
All provisions not in conflict with this Amendment are still in effect and are to be performed at the level specified in the
contract.
This Amendment and all its attachments are hereby made part of the contract.
IN WITNESS THEREOF, the Parties have caused this four (4) page Amendment to be executed by their
officials as duly authorized,and agree to abide by the terms,conditions and provisions of Contract OAA 203.24,as amended.
This Amendment is effective on the last date the Amendment has been signed by both Parties.
COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.
SIGNED: Digitally signed by SIGNED: Maricela Digitally signed by
WIIIIamSTany WilliamsTanya Maricela Morado
Date:2024.08.20 Morado Date:2024.08.21
a 10:13:09-04'00' 08:20:08-04'00'
NAME: TANYA R.WILLIAMS NAME: MARICELA MORADO
TITLE: PUBLIC SERVICES DEPARTMENT HEAD TITLE: PRESIDENT/CEO
DATE: DATE:
Federal Tax ID:59-6000558
Fiscal Year Ending Date:09/30
DUNS:076997790
C/S
Page 1 of 4
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January 2024-December 2024 OAA 203.24.01
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
STANDARD CONTRACT
THIS CONTRACT is entered into between Area Agency on Aging for Southwest Florida, Inc. d/b/a AAASWFL and
Collier County Board of County Commissioners(Contractor),collectively referred to as the"Parties." The term Contractor
for this purpose may designate a Vendor,Subgrantee,or Subrecipient.
WITNESSETH THAT:
WHEREAS,the AAASWFL has determined that it is in need of certain services as described herein;and
WHEREAS, the Contractor has demonstrated that it has the requisite expertise and ability to faithfully perform such
services as an independent Contractor of the AAASWFL.
NOW THEREFORE,in consideration of the services to be performed and payments to be made,together with the mutual
covenants and conditions set forth herein,the Parties agree as follows:
1. Purpose of Contract:
The purpose of this contract is to provide services in accordance with the terms and conditions specified in this contract
including all attachments,forms,and exhibits which constitute the contract document.
2. Incorporation of Documents within the Contract:
The contract will incorporate attachments, proposal(s), state plan(s), grant agreements, relevant AAASWFL handbooks,
manuals and/or desk books,as an integral part of the contract,except to the extent that the contract explicitly provides to the
contrary. In the event of conflict in language among any of the documents referenced above, the specific provisions and
requirements of the contract document(s) shall prevail over inconsistent provisions in the proposal(s) or other general
materials not specific to this contract document and identified attachments.
3. Term of Contract:
This contract shall begin at twelve(12:00)A.M., Eastern Standard Time January 1, 2024 or on the date the contract has
been signed by the last party required to sign it, whichever is later. It shall end at eleven fifty-nine(1 1:59) P.M., Eastern
Standard Time December 31,2024.
4. Contract Amount:
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an amount not to
exceed$2,791,231.23,subject to the availability of funds. Any costs or services paid for under any other contract or from
any other source are not eligible for payment under this contract.
5. Renewals:
By mutual agreement of the Parties, in accordance with Section 287.058(1)(g),Florida Statutes(F.S.),AAASWFL may
renew the contract for a period not to exceed three years,or the term of the original contract,whichever is longer. The
renewal price,or method for determining a renewal price,is set forth in the bid,proposal,or reply. No other costs for the
renewal may be charged. Any renewal is subject to the same terms and conditions as the original contract and
contingent upon satisfactory performance evaluations by AAASWFL and the availability of funds.
6. Compliance with Federal Law:
6.1 If this contract contains federal funds this section shall apply.
6.1.1 The Contractor shall comply with the provisions of 45 Code of Federal Regulations(CFR)Part 75 and/or
45 CFR Part 92,2 CFR Part 200,and other applicable regulations.
6.1.2 If this contract contains federal funds and is over $100,000.00, the Contractor shall comply with all
applicable standards,orders,or regulations issued under Section 306 of the Clean Air Act as amended(42
United States Code (U.S.C.) § 7401, et seq.), Section 508 of the Federal Water Pollution Control Act as
amended (33 U.S.C. § 1251, et seq.), Executive Order 11738, as amended, and, where applicable,
Environmental Protection Agency regulations 2 CFR Part 1500. The Contractor shall report any violations
of the above to AAASWFL.
6.1.3 Neither the Contractor nor any agent acting on behalf of the Contractor may use any federal funds received
in connection with this contract to influence legislation or appropriations pending before Congress or any
state legislature. The Contractor must complete all disclosure forms as required, specifically the
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Page 1 of 91
January 2024-December 2024 OAA 203.24.01
ATTACHMENT II -EXHIBIT 2-FUNDING SUMMARY
Note:Title 2 CFR*200.331,as revised,and Section 215.97(5),F.S.,require that the information about federal programs and State Projects be
provided to the Recipient and are stated in The Financial And Compliance Audit Attachment 11,Exhibit 1 provided to the recipient. Information
contained herein is a predictionoffundingsources and related amounts based on the contract budget.
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS CONTRACT CONSIST
OF THE FOLLOWING:
COLLIER COUNTY
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Title 11IB U.S. Health and Human Services 93.044 $ 487,058.84
Total IHB
OAA Title I IIC 1 —Congregate Meals U.S. Health and Human Services 93.045 $ 1,244,544.79
Total IIICI
OAA Title 11[C2—Home Delivered Meals U.S.Health and Human Services 93.045 $ 771,458.90
Total IIIC2
Older Americans Act Title III E
Services(Title III E) $ 188,895.80
Supplement Services(Title III ES) U.S.Health and 1-luman Services 93.052 $ 32,272.90
Grandparent Services(Title III EG) $ 15,000.00
Total HIE $ 236,168.70
Nutrition Services Incentive Program(NSIP) U.S.Health and Human Services 93.053 $ 52,000.00
TOTAL FEDERAL AWARD $2,791,231.23
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO
THIS CONTRACT ARE AS FOLLOWS:
FEDERAL FUNDS:
2 CFR Part 200Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards/
OMB Circular A-133—Audits of States,Local Governments,and Non-Profit Organizations
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS CONTRACT CONSIST OF
THE FOLLOWING.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS
CONTRACT ARE AS FOLLOWS:
,STATE FINANCIAL ASSISTANCE
Section 215.97&215.971,F.S.,Chapter 691-5,F.A.C., State Projects Compliance Supplement
Reference Guide for State Expenditures
Other fiscal requirements set forth in program laws,rules,and regulations
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Page 60 of 91
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January 2024-December 2024 OM 203.24.01
ATTACHMENT IX-
BUDGET SUMMARY
COLLIER COUNTY
1. Title III B Support Services $ 487,058.84
2. Title III CI Congregate Meals $ 1,244,544.79
3. Title III C2 Home Delivered Meals $ 771,458.90
4. Title III E Services $ 188,895.80
5. Title III ES Services $ 32,272.90
6. Title III EG Services $ 15,000.00
7. NSIP $ 52,000.00
TOTAL $ 2,791,231.23
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