Backup Documents 08/27/2024 Item #16A 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney OfficeWR-9-k
4. BCC Office Board of County / ,,� / ,
Commissioners f-4y f/$( '1/1/7 �
5. Minutes and Records Clerk of Courts Office Atel
/ / af .t.PRIMARY CONTACT INFO
RMATION �/
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Christal Segura/GMD Phone Number 239-252-2495
Contact/Department
Agenda Date Item was August 27,2024 Agenda Item Number 16.A.8
Approved by the BCC
Type of Document Camp Host Volunteer Agreement for Number of Original 1
Attached Pepper Ranch Preserve Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? CS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed CS
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on August 27,2024 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A 8
CAMP HOST VOLUNTEER AGREEMENT
BETWEEN COLLIER COUNTY AND CAMP HOST VOLUNTEER
This Agreement dated this 2,71 day of f k3 51- , 2024, by and between Collier
County and Gerald Jenkins, Camp Host Volunteer, states the requirements of the Party for
participation in the Camp Host Volunteer Program at the Pepper Ranch Preserve located at 6315
Pepper Road in Immokalee, FL.
1. Collier County offers a unique volunteer opportunity as a Camp Host Volunteer
(hereafter"Host Volunteer") at Collier County's Pepper Ranch Preserve. A volunteer position is
primarily for a civic, charitable or humanitarian reason and with no expectation or actual
compensation for volunteer services.
2. The primary role of a Host Volunteer is to provide preserve visitors with
information and to assist preserve staff with keeping the campground,restrooms, and hiking trails
accessible and clean during our seasonal (high visitation) months. This is accomplished by
encouraging compliance with the preserve rules and policies, preforming tasks related to
campground and trail maintenance as assigned and acting as a contact when preserve staff is off
duty or not available.
3. Collier County will prepare and train the Host Volunteer through orientations,
tours, and on-location training. Collier County will organize and schedule the Host Volunteer in
an efficient and timely manner and provide the tools necessary to complete volunteer tasks.
4. The Host Volunteer agrees that this is a volunteer opportunity as defined by the
Florida Volunteer Protection Act, Section 768.1355, Fla. Stat. There is no expectation of
compensation for services provided to Collier County.
5. Host Volunteer is required to comply with and meet the requirements of Collier
County's CMA #5913, attached to this Agreement, including a pre-employment background
check, drug test, a physical, training program and Level 2 fingerprinting.
6. The Camp Host Volunteer Program runs from October to April (May and June are
optional). The Host Volunteer agrees to volunteer at least 4 days a week (hours will vary) for a
maximum of 8-months and a minimum of 20 hours/week for one person and 30 hours/week for a
couple acting as Volunteer Hosts together. The residence on the preserve by the Host Volunteer
may occur before October or after July as approved by staff.
7. Requirements:
a. Host Volunteers shall each be at least 18 years of age.
b. The Parties will work together to create a schedule agreeable to both parties. The
schedule may be modified as needed but not more often than one time per week to
allow consistency in preserve programming.
[20-PKR-00887/1565557/1]
CAO
16A 8
c. The Host Volunteer is expected to volunteer according to the schedule agreed to by
the Parties and agrees that the majority of volunteer schedule will occur on
weekends. The Pepper Ranch campground is open to the public for camping on
Friday and Saturday nights. The Park Ranger is on-duty Friday-Sunday during
open hours. The Host Volunteer campground service hours would be coordinated
in the evenings/early mornings.
d. The Host Volunteer agrees that this volunteer position primarily focuses on
customer service with guests at the Pepper Ranch Preserve with light campground
maintenance.
e. Host Volunteer will be asked to:
i. Confirm reservations, welcome campers, and guide campers after hours to
their sites.
�I I
ii. Assist the Park Ranger on-duty Friday through Sunday in the visitor center
as needed. This will include answering inquires via phone or in-person
providing information on preserve services,rules,policies and issuing daily
permits.
iii. Communicate potential or actual problems to preserve staff and when
needed report emergency situations to the proper authorities. Camp Hosts
do not enforce preserve rules; however,they do educate visitors of preserve
rules and policies.
iv. Assist preserve staff with preparing campsites for rental by picking up trash,
cleaning out fire-rings, cleaning out grills, and treating sites for insects.
v. Assist with cleaning the bathhouse toilets, sinks, and showers, trash and
preserve entrances. Keep bathhouse stocked with supplies.
vi. Assist with light pruning of hiking trails and mowing once a month or as
needed.
vii. Check preserve security gates each night to make sure they are secure. Call
for repair if needed or lock gates manually.
viii. Present a professional personal image while on duty representing Collier
County. Volunteer t-shirts will be provided.
ix. Demonstrate the ability to read, understand, and apply policies pertaining
to the use and operations of Pepper Ranch Preserve.
x. Demonstrate the ability to work in a professional and courteous manner with
little to no supervision.
[20-PKR-00887/1565557/1] CAO
1 6 A 18
xi. Demonstrate the ability to communicate (verbally and in writing)
effectively in English. Spanish is helpful but not required.
8. Collier County will train the Host Volunteer prior to use of preserve equipment
(mowers, motorized carts, weed eaters etc.). The Host Volunteer agrees that he/she is not
authorized to use preserve equipment until such training is received. Preserve equipment is not
authorized for personal use.
9. The Host Volunteer is not authorized to drive County vehicles. The Host Volunteer
may be trained to drive ATVs. Collier County will coordinate this training and authorization
through the Risk Management Department. The Host Volunteer is not authorized to drive County-
owned ATVs until training and authorization is complete.
10. In exchange for volunteer services, Collier County will provide the Host Volunteer
with a campsite that has electric,water, and sewer hookups through the duration of the Camp Host
Volunteer Program. The Host Volunteer agrees that he/she must have a suitable motorhome or
travel trailer in good condition (subject to site supervisor approval) to participate as a Host
Volunteer. The Host Volunteer is required to maintain a clean and orderly campsite and have no
pets at the campsite. The Volunteer Host agrees that he/she must have prior written approval from
the site supervisor for any structural changes to assigned campsite. Further, the Host Volunteer is
authorized to preserve one additional vehicle in the campground parking lot for personal use.
11. The Host Volunteer agrees no personal visitors can spend more than two (2)
consecutive nights with the Host Volunteer during a seven-day period without prior written
approval from the site supervisor.
12. If the Host Volunteer is asked to leave the Camp Host Volunteer Program by Collier
County,the Host Volunteer understands that the campsite must be vacated within 24 hours so that
a new Host Volunteer may use the campsite. If the Host Volunteer decides to leave the Volunteer
Program early, he/she is required to provide County a written, two-week notice prior to leaving
the program.
13. The term of this agreement is 12 months from the effective date. This agreement
may be renewed for one additional one-year term upon the mutual agreement of both parties.
14. Either Party may terminate this Agreement for any reason with two-weeks' written
notice to the other.
15. Host Volunteer must follow the Pepper Ranch Preserve Rules, Collier County
Preserve Use Ordinance No. 2011-38, and all State and local laws.
[20-PKR-00887/1565557/1]
CAO
16A 8
1 IN WITNESS WHEREOF, Host Volunteer and the County have signed and sealed this
Agreement, as set forth below.
I
By:
Gerald Je '
Host Vol tee
1
WITNESSES: '
NvKa•r&i2 Stri ---
Signature Signature
Chn3 'f % - h,\_ui,a '��,a.20 GI-5 I‘
Printed Name of Wi ii .ss Printed Name of Witness
Date Signed Date Signed
AS TO COUNTY:
ATTEST:
CRYSTAL K. KINZ,EL, Clerk BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By: - By:
iL .
igna teeriI `' C ' a 1, Chairman
Date: Date: 8/27/2 y
Approv• • as to form and legality:
DA
Sally? A I
Assi .•t unty Attorney WC
0)\‘' A
[20-PKR-00887/1565557/1] C
AU