Backup Documents 08/27/2024 Item #16F 3 ORIGINAL DOCUMENTS CHECKLIST&ROUTING SLIP 6 F 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County
Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County
Attorney Office no later than Monday preceding the Board meeting. 4
**NEW**ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney
Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1. County Attorney's Office County Attorney Office
jag
2. BCC Office Board of County Commissioners Chairman
2
3. Minutes and Records Clerk of Court's Office (rig2 I a�
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addresses above,may need to contact staff for additional or missing information.
Name of Primary Staff Bendisa E.Miller,Facilities Division Phone 239-252-8440
Contact/Department Number Bendisa.Miller@colliercountyfl.gov
Email
Agenda Date Item was August 27,2024 Agenda
Approved by the BCC Item 16.F.3
Number
Type of Document Attached Recommendation to approve Change Order No. 13 Number of
under Agreement No. 17-7199, "Design Services for Original 1
Collier County Sports Complex," by adding a time Documents
extension of 365 days, and additional funds in the Attached
amount of$48,500,consisting of new Task 13-PUDA
for $40,000, new Task 14-General Consulting and
Coordination for $6,000, and increasing Task-6
Reimbursables by$2,500 under Phase 3 of the project.
(Project No.50156)
PO number or account The Facilities Division is requesting a completed copy
number if the document is to
be recorded
INSTRUCTIONS&CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is appropriate. Yes N/A(Not
(Initial) Applicable)
1. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes,provide the Contact N/A
Information(Name,Agency,Address,Phone)on an attached sheet.
3. The original document has been signed/initialed for legal sufficiency. (All documents to be signed by the
Chairman,except for most letters,must be reviewed and signed by the Office of the County Attorney. BEM
4. All handwritten strikethroughs and revisions have been initialed by the County Attorney's Office and all N/A
other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the BEM
final negotiated contract date,whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and
initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip should be N/A
provided to the County Attorney's Office at the time the item is input into SIRE. Some documents are
time-sensitive and require forwarding to Tallahassee within a certain time frame,or the BCC's actions are
nullified. Be aware of your deadlines!
8. The BCC approved the document on August 27,2024,and all changes made during the meeting have N/A is not an
been incorporated in the attached document. The County Attorney's Office has reviewed the SA 4IA* option for this
changes,if applicable. Jt' line.
9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes N/A is not an
directed by the BCC have been made,and the document is ready for the Chairman's signature. 10. option for this
line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
6.F 3
Cor County
Procurement Services Change Order Form
Contract# 17-7199 CO# 13 PO# 4500187994 Project#: 50156.3
Project Name: Design Services for Collier County Sports Complex
Contractor/Consultant Name: Davidson Engineering, Inc.
Select One:E Contract Modification (Construction or Project Specific) ❑ Work Order Modification
Project Manager Name: Brian DeLony Division Name: Facilities Management
Original Contract/Work Order Amount $4,854,383.00 6/12/2018 11C Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount $5,322,982.00 6/23/2020 16E4 Last BCC Approval Date;Agenda Item#
Current Contract/Work Order Amount $5,322,982.00 6/27/2024 SAP Contract Expiration Date(MASTER)
Dollar Amount of this Change $48,500.00 10.65% Total%Change from Original Amount
Revised Contract/Work Order Total $5,371.482 00 0 91% %Change from Current BCC Approved Amount
Total Cumulative Changes $517,099.00 0.91% %Change from Current Amount
Notice to Proceed 6/28/2018 Original NTP 1 826 Original Final 6/28/2023 Last Final 6/27/2024
Date #of Days Completion Date Approved Date
#of Days Added 365 Revised Final Date TBD Current Substantial Completion Date
(includes this change) (if applicable)
Provide responses after each question in box below (Responses should be brief and specific). Attach additional information and/or
documentation from the Design Professional and/or Contractor, if needed, with your submission of this Change Order and complete
summary on next page. Check all that apply to this Change Order request:0 Add Time; 0 Add funds;❑ Use of Allowance;
❑ Modify/Delete existing Task(s); 0 Add new Task(s); ❑ Reallocate funds;❑ Other(must be explained in detail below)
1.)Detail of change/s to be made through this Change Order.
This Change Order requests an additional 365 days and$48,500 to be added for a new Task 13 -PUDA($40,000), a new Task 14-
General Consulting and Coordination ($6,000), and increase Task 6-Reimbursables($2,500)under Phase 3 of the project.
These changes are required in order to include a zoning amendment to the existing City Gate Commerce Park PUD Ordinance No.
2021-15 to lessen the restrictions on the allowable direction for amplified sound.
2.)If this Change Order is currently under a Stop Work, please identify the date issued and number of days remaining or"N/A"if not
applicable.
This project is currently on a Stop Work effective 6/27/24 with 1 day remaining.The revised final date is dependent upon the issuance of
the Start Work notice.
3.)Explain why this change was not included in the original contract/Work Order.
The Board of County Commissioners discussed the PUD amendment for the Paradise Coast Sports Complex on May 28,2024.The
direction given by the Board was to move forward with amending the PUD to lessen the restrictions on the allowable direction for
amplified sound.
4.)Describe the impact if this change is not processed.
Event Restrictions:The current restrictions on amplified sound direction would remain, limiting the ability to host large-scale concerts and
other entertainment events.This would reduce the versatility of the Great Lawn and other facilities within the complex,potentially making
it less attractive for major events.
Economic Impact:The local economy could experience a negative impact.Large events draw visitors who contribute to the economy
through hotel stays, dining,and other expenditures.Without the ability to host such events, local businesses could lose potential income.
Operational Challenges: The need to issue special-event permits that conflict with the current PUD would continue.This process is less
efficient and more cumbersome, requiring Board approval for each event and potentially creating delays and administrative burdens.
Strategic Vision:The sports complex's strategic vision of becoming a national tourism destination for sports and entertainment could be
hindered.The inability to adapt to the needs of major event organizers might limit its growth and development potential.
Page 1 of 4
Change Order Form(2023_ver.1)
6.F 3
Corr County
Procurement Services Change Order Form
Contract# 17-7199 CO# 13 PO# 4500187994 Project#: 50156.3
Project Name: Design Services for Collier County Sports Complex
Contractor/Consultant Name: Davidson Engineering, Inc.
Change Order/Amendment Summary
(If additional spaces needed, attached a separate Summary page to this amendment request)
COST TIME
CO# AMD# Description Additive Deductive Days Total New Justification
(+) (-) Added Time
Draw against allowance to Needed for structural safety,
create new task for unforeseen complications due to
1 Geotechnical exploration rock, ground level conditions and
in Phase 2. unknown utility locations at the field
house and stadium locations.
Draw against allowance to County will miss out on funding
create new tasks for grant opportunities and marketing firm's
2 funding and OAEC comments will not be included in
Production Meetings in the final design and space
Phase 1. allocation.
To correct CO # 2 Marketing firm's comments will not
for proper allocation be included in the final design and
3 the space allocation and best use
for use of allowance. of the facility will not be maximized.
Reallocate costs Marketing firm's comments will not
from reimbursable be included in the final design and
4 the space allocation and best use
to existing tasks in of the facility will not be maximized.
Phase 3.
Increase to contract amount The value-added items to improve
for additional scope for the efficiency and workflow of the
5 Architectural additions and $419,263.00 Sports Complex will not be
Landscaping Pilot Program
to Phase 2. realized.
Draw against allowance to The value-added items to improve
increase costs of existing task in
the efficiency and workflow of the
6 all Phases for addition of a
Pavilion,Additional Parking, Sports Complex will not be
National Fitness Challenge Area. realized.
Increase to the contract The zoning insubstantial change
amount and allowance will not be approved and required
7 draw Planned Unit $49,336.00 changes to implement the pilot
Development in Phase 3. program will not be implemented.
Reallocation of funds If the change order is not
from Phase 2 to increase processed these changes impact
8 existing task and creating life, health and safety issues and
new task in Phase 2. will prevent the project from
receiving a certificate of occupancy.
❑� Check here if additional summary page/s are attached to this Change Order
Page 2 of 4
Change Order Form(2023_ver.1)
F 3
Co -r County
Procurement Services Change Order Form
Contract# 17-7199 CO# 13 PO#4500187994 Project#: 50156.3
Project Name: Design Services for Collier County Sports Complex
Contractor/Consultant Name: Davidson Engineering, Inc.
Change Order/Amendment Summary
(If additional spaces needed, attached a separate Summary page to this amendment request)
COST TIME
CO# AMD# Description Additive Deductive Days Total New Justification
(+) (-) Added Time
Reallocation of funds The value-added items to improve
from Phase 2 to increase the efficiency and workflow of the
9 existing task and creating Sports Complex and provide shelter
new task in Phase 3. Ito players during storm event.
Reallocation of funds :The value-added items to improve
from Phase 2 to increase the efficiency and workflow of the
10 existing tasks and create ; Sports Complex and provide
new tasks in Phase 3. i documents to construct phase 3.
Reallocation of funds 1The value-added items to improve
from Phase 2 to increase the efficiency and workflow of the
11 existing tasks and create I Sports Complex and provide
new tasks in Phase 3. documents to construct phase 3.
365 days contract The time extension is essential to
time extension. continue the design services for the
12 365 ' 2,191 construction of Phase 3 of the
Sports Complex Project.
Adds 365 days and The Board discussed the PUD amendment
$48,500 for new Tasks for the Paradise Coast Sports Complex on
13 13 and 14, and increase $48,500 365 2,556 May 28,2024,The direction given by the
Board was to move forward with amending
Task 6 in Phase 3. the PUD to lessen the restrictions on the
allowable direction for amplified sound.
❑ Check here if additional summary page/s are attached to this Change Order
Page 2 of 4
Change Order Form(2023_ver.1)
�'I
16F 3
Cater County
Procurement Services Change Order Form
Contract# 17-7199 CO# 13 PO# 4500187994 Project#: 50156.3
Project Name: Design Services for Collier County Sports Complex
Contractor/Consultant Name: Davidson Engineering, Inc.
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be
subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if
the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final
settlement of any and all claims of the Contractor/Vendor/Consultant/Design Professional arising out of or related
to the change set forth herein, including claims for impact and delay costs.
Contractor/Consultant/Design Professional signature below must be from an authorized person/officer/director of
the Company or listed as the qualified licensed Professional"Project Coordinator"or Design/Engineer Professional
under the agreement. Signature authority of person signing will be verified through the contract OR through the
Florida Department of State, Division of Corporations (Sunbiz) website (https://dos.myflorida.com/sunbiz/search/).
if the person signing is not listed, we will require signature authority by one of the listed officers/directors of the
company giving that person signature authority.
Delon Brian Digitally signed by DelonyBrian
Prepared by: Y Date:2024.07.18 15:57:00-04'00' Date: 718/2024
Signature-Division Project Manager
Brian Delony, PE Supervisor-Project Management (Licensed), Facilities Management
Printed Name
Jeff Davidson Digitally signed by Jeff Davidson
Accepted by: Date:2024.07.18 16:15:15-04'00' Date: 7/18/2024
Signature-Design/Engineer Professional (if applicable)
Jeff Davidson, PE, President, Davidson Engineering Inc.
Printed Name/Title/Company Name
Accepted by: Date:
Signature-Contractor/ConsultantNendor
Printed Name/Title/Company Name
Approved by: Date:
Signature-Division Manager or Designee(Optional)
Printed Name
McCormickJohn Digitally signed by McCormickJohn
Approved by: Date: 2024.07.22 13:52:18-04'00' Date:
Signature-Division Director or Designee (Optional)
John McCormick, PE, Division Director, Facilities Management
Printed Name
Approved by: Date:
Signature-Division Administrator or Designee (Optional)
Printed Name
Page3of4
Change Order Form(2023 ver.1)
16.F 3
Co r County
Procurement Services Change Order Form
Contract# 17-7199 CO# 13 PO# 4500187994 Project#: 50156.3
Project Name: Design Services for Collier County Sports Complex
Contractor/Consultant Name: Davidson Engineering, Inc.
FOR PROCURMENT USE ONLY
FY 24 CHO Request# 447 Zimmerman B Digitally signed oy
2lmmermanBecca
ecca Date.2024 07 30
Approved by: 13.47.06-04'00'
Signature-Procurement Professional Signature/Date
Approved by: j
Signature-Procurement Manager/Director(OPTIONAL)
APPROVAL TYPE:
❑ Administrative El Administrative-BCC Report ❑ BCC Stand-Alone ES (BCC Approval Required)
BCC APPROVAL
ATTEST:
Crystal K. Kir3el''C'ttit oof the.Circuit Court BOARD OF C UNTY COMMISSIONERS
and Comp,�troller°,"!:'•, 70' COLLIER C N , FLOR A
By :', 41r t '. r •. rj, By:
,.....: ��
f
Dated: -Y. 1;0 .�,. .� � Chris Hall, Chairman
r.
airman
$s g ature only .k,4
(SEAL) Agenda # If, ) t zi/z'f
Ap oved asity Forrand L gality:
Deputy County Attorney
,. /-(
Print Name
Page 4 of 4
Change Order Form(2023_ver.1)
16F
imtittlr
•
w, .. Civil Engineering • Planning • Permitting
DAVIDSON
n esigning excellence
ESTABLISHED
Brian Delony, P.E., Supervisor—Project Management July 16,2024
Collier County Facilities Management Division
3335 Tamiami Trail East,Suite 101
Naples, FL 34112-5356
Email: Brian.Delony@colliercountyfl.gov
Re: Professional Services for Collier County Sports Complex—Phase 3
Contract No. 17-7199, Project No. 50156;Change Order 1113
Collier County,Florida
Dear Mr. Delony:
This change order is needed in order to complete the proposed zoning scope as noted below. The funds
will be allocated to the Sports Complex Phase 3-Contract 17-7199, Project No. 50156,Tasks 13-14.
• Deliverables include a zoning amendment (PUDA) to the existing City Gate Commerce Park PUD
Ordinance No. 2021-15.
• The goal and deliverable will include, but is not limited to updates to limited concert locations, noise
pollution requirements,and any other zoning restriction that can be improved to assist with the overall
Sports Complex Project as noted in the PUD.
SCOPE OF WORK:
New Task 13- PUDA
1. Provide general consulting as requested by the Client, or as necessary.
2. Attend meetings with Client, and project team,as necessary/requested to discuss development updates for the
site.
3. Review the site's existing conditions,zoning district,overlay(s)and future land use for development parameters
and constraints.
4. Schedule and attend pre-application meeting with Collier County Staff,as required.
5. Finalize the Conceptual Site Plan updates(if necessary),per Collier County criteria for the PUDA submittal.
6. Preparation of PUDA Application and supporting application material.
7. Preparation of GIS Exhibits, as needed.
8. Preparation of written project narrative and evaluation of criteria,demonstration of compliance with the Growth
Management Plan and Land Development Code.
9. Preparation of conceptual conditions of approval.
10.Coordination with GMD staff,City Gate,and Client throughout package preparation.
11.Finalize materials/exhibits and submit initial package to Collier County.
12.Prepare,coordinate,and submit responses/updated application materials to requests for additional information
(RAI) related to the PUDA. Note: Assumes two (2) to three (3) sufficiency responses; Assumes two (2) post-
review meeting with County Staff.
13.Coordinate,attend, and facilitate the mandatory Neighborhood Information Meeting(NIM).
14.Prepare NIM presentation and exhibits.
15.Prepare and coordinate required legal advertisement and mailed notices to surrounding property owners.
16.Coordinate and arrange for meeting facility.
17.Submit necessary NIM summary notes, recordings,and proofs of notice to Collier County.
18.Coordinate and attend the required public hearing(s)for final approval.
19.Prepare public hearing exhibits and presentation.
20.Attend coordination meetings with Client,consultant team,stakeholders,and County Officials as necessary.
Fee: $40,000 Lump Sum
4365 Radio Road • Suite 201 •Naples,FL 34104 • P:(239)434.6060 • www.davidsonengineering.com
16F70,
3
DAVIDSON
New Task 14: General Consulting and Coordination
Provide General Consulting, support, and coordinate with client and sub-consultants as needed
throughout review of the PUDa to receive approval.
Fee: $6,000 Estimate Not to Exceed
Reimbursable Expenses
Reimbursable expenses include items such as computer plots, courier service, prints, copies,
photography, photo processing, display mounting,etc.
Fee: $2,500 Estimate
General Notes:
1. A time extension of 365 days is requested with this change order
PROFESSIONAL SERVICES NOT INCLUDED:
1) Surveying
2) Geotechnical Engineering or Hydrogeology
3) Planning and/or Zoning
4) Land Use Attorney and/or other Legal services
5) Architectural Services or Building Design
6) Structural Engineering
7) MEP Engineering
8) Environmental Services
9) Site Lighting
10) Traffic Engineering
The total for change order #13, including all tasks (13-14 and Reimbursable Expenses) is $48,500
($40,000 Lump Sum+$6,000 Estimate Not to Exceed+Reimbursable Expenses$2,500 Estimate).
Work can commence immediately upon receipt of your written acceptance of this contract and the
updated notice to proceed. We look forward to continuing to work on this project with you.
Sincerely,
J idsd'n;P.E.
President
Attachment: Rate Spreadsheet
Page 2 of 3
1 6 F 3
DAVIDSON
Collier County Sports Complex Project
Contract No:17-7199
Project No:50156 PRINCIPAL PRINCIPAL SR TECH SR TECH
Phase 3-CO#13 (hrs) (S206.00) (hrs) ($85.00) ':,' TOTAL(fees) .
Task Description
Phase 3-
New Task Lump
New Task 13 PUDa 0 $0 0 $0 13 $40,000 Sum
Phase 3- Estimate
New Task Not to
New Task 14 General Consultiing&Coordination 25 $5,150 10 $850 14 $6,000 Exceed
See proposal for full task details. Sub-Total :$46,000 .,
Reimbursable Expenses $2,500 Estimate
GRAND #,.
TOTAL $48,900 '
TOTAL HOURS AND FEES PER LABOR CODE
PRINCIPAL PRINCIPAL SR TECH SR TECH
Rate Schedule (hrs) ($206.00) (hrs) ($85.00)
PRINCIPAL $206 25 $5,150 1C $850.00
SENIOR PROJECT MANAGER $172
PROJECT MANAGER $147
SENIOR INSPECTOR $96
SENIOR PLANNER $139
PLANNER S110
SENIOR DESIGNER $114
DESIGNER $94
SENIOR ARCHITECT $154
SR ENVIRO SPECIALIST $134
SR SCIENTIST/GEOLOGIST $118
ENVIRO SPECIALIST $109
CLERICAL/ADMIN $62
SR TECHNICIAN $85
CAD TECHNICIAN $81
SURVEYOR&MAPPER $120
SURVEY CREW 4 MAN $189
ENGINEER $123
SENIOR ENGINEER $157
Page 3 of 3