Agenda 09/10/2024 Item #16F6 (Approve an after-the-fact payment of $93,403.45 to Advance Roofing, Inc., for the Collier County Sheriff's Office Building J2 Roofing Replacement Project -Agreement No.19-7539)16.F.6
09/ 10/2024
EXECUTIVE SUMMARY
Recommendation to approve an after -the -fact payment in the amount of $93,403.45 to Advance Roofing,
Inc., for the Collier County Sheriff's Office Building J2 Roofing Replacement project under Agreement No.
19-7539, Roofing Replacement Contractors, and find this expenditure has a valid public purpose.
OBJECTIVE: Approve an after -the -fact payment of $93,403.45 to Advance Roofing, Inc., to pay the contractor
for work completed on the Collier County Sheriffs Office Building J2 Roofing Replacement project under
Agreement No. 19-7539.
CONSIDERATIONS: On December 15, 2022, the County issued a Request for Quote under Agreement No. 19-
7539 to all contractors under that agreement for quotes to replace the roof on Building J2. That request specified
that the work should take 240 days to reach substantial completion and an additional 30 days to final completion,
with liquidated damages of $528.00 accruing per day if not timely completed.
The County issued its Notice to Proceed on April 3, 2023, resulting in a substantial completion date of November
29, 2023, and a final completion on December 29, 2023. Change order number one provided an additional 16 days
to complete the work, which along with a stop -and -start work order notice staff issued resulting in a revised
substantial completion date of December 15, 2023, and final completion on January 18, 2024.
The County issued the Certificate of Substantial Completion for the project on December 12, 2023, and the
Certificate of Final Completion on March 11, 2024. Staff represents that the County experienced beneficial use of
the project prior to the substantial completion date and therefore the assessment of liquidated damages is not
applicable. The final pay application (Invoice # 6/50229.3) submitted by the contractor included work that
occurred between January 18, 2024 and March 11, 2024, which is beyond the revised January 18, 2024 final
completion date.
Despite the delay in reaching final completion, there was no increase in the original project contract amount, no
additional cost from the architect and engineer associated with this project for the extended construction duration,
and no additional impact on County operations. This request is being made solely because the work extended
beyond the date provided in the Notice to Proceed and is necessary to process final payment to the contractor.
County staff requests an after -the -fact payment authorization for the payment of Invoice 6/50229.3 in the total
amount of $93,403.45 to Advanced Roofing, Inc., for the successful completion of the Collier County Sheriff's
Office Building J2 Roofing Replacement work.
This item is consistent with the Collier County Strategic Plan's strategic focus areas of Responsible Governance,
Quality of Place, Community Development, and Infrastructure and Asset Management.
FISCAL IMPACT: Funding of $93,403.45 for the payment is available under the County -wide Capital Project
Fund (3001), Project 50229.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this Executive
Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -SRT
RECOMMENDATION: To approve an after -the -fact payment in the amount of $93,403.45 to Advance Roofing,
Inc., for the Collier County Sheriff's Office Building J2 Roofing Replacement project under Agreement No. 19-
7539 Roofing Replacement Contractors, and find this expenditure has a valid public purpose.
Prepared by: Tim Rygiel, PMP, CFM, Project Manager III, Facilities Management Division
Packet Pg. 1644
16.F.6
09/ 10/2024
ATTACHMENT(S)
ATF Advanced Roofing Inc (4500223994) signed EF (PDF)
2. Pay App 6 Final(PDF)
Packet Pg. 1645
16.F.6
09/10/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.17.6
Doe ID: 29549
Item Summary: Recommendation to approve an after -the -fact payment in the amount of $93,403.45 to Advance
Roofing, Inc., for the Collier County Sheriff's Office Building J2 Roofing Replacement project under Agreement
No. 19-7539, Roofing Replacement Contractors, and find this expenditure has a valid public purpose.
Meeting Date: 09/10/2024
Prepared by:
Title: Operations Analyst, Senior — Facilities Management
Name: Bendisa Marku
08/22/2024 5:13 PM
Submitted by:
Title: — Facilities Management
Name: John McCormick
08/22/2024 5:13 PM
Approved By:
Review:
Facilities Management
John McCormick
Director - Facilities
Facilities Management
Tim Rygiel
Other Reviewer
Procurement Services
Vanessa Miguel
Level 1 Purchasing Gatekeeper
Procurement Services
Josie Terga
Other Reviewer
Facilities Management
Jennifer Belpedio
Manager - Real Property
Procurement Services
Sandra Srnka
Procurement Director Review
County Attorney's Office
Scott Teach
Level 2 Attorney Review
Office of Management and Budget
Debra Windsor
Level 3 OMB Gatekeeper Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Community & Human Services
Maggie Lopez
OMB Reviewer
County Manager's Office
Ed Finn
Level 4 County Manager Review
Board of County Commissioners
Geoffrey Willig
Meeting Pending
Completed
08/22/2024 5:46 PM
Completed
08/23/2024 3:08 PM
Completed
08/23/2024 3:42 PM
Completed
08/23/2024 4:33 PM
Completed
08/26/2024 11:53 AM
Completed
08/29/2024 1:58 PM
Completed
09/03/2024 8:51 AM
Completed
09/03/2024 10:24 AM
Completed
09/03/2024 2:39 PM
Completed
09/03/2024 4:44 PM
Completed
09/04/2024 3:16 PM
09/10/2024 9:00 AM
Packet Pg. 1646
16.F.6.a
Corer Gou,4v ty
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Timothy Rygiel
Division: Facilities Management
Division Director: ,John McCormick
vendor Name: Advanced Roofing Inc.
Amount: $93,403.45
Contract #: 19-7539
Purchase Order: 4500223994
Why is this deemed a non -compliant purchase? Choose one.
Contract 71
Ordinance
Manual ❑
�P-Carcl ❑ Other ❑
Details of Purchase: Explain the circumstances behind this purchase.
On December 15, 2022, a RFQ, under contract 19-7539, was sent out to all awarded vendors to replace the roof on Building J2. This request
included 240 days to substantial completion with an additional 30 days to final completion and liquidated damages of $528.00 per day if not
completed in time.
The vendor was issued a Notice to Proceed on 4/3/2023 with a substantial completion date of 11/29/2023 and a final completion date of
12/29/2023. Change order #1 provided an additional 16 days, along with a Stop and Start Work Notice that was issued, the substantial
completion date is 12/19/2023 with a final completion of 1 /18/2024.
The Certificate of Substantial Completion was issued on 12/12/2023 and the Certificate of Final Completion was issued on 3/11/2024.
Beneficial use was achieved prior to the substantial completion date therefore no liquidated damages will be assessed. The final pay
application # 6/50229.3 included work that occurred between 1/18/2024 and 3/11/2024.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
For the Board of County Commissioners to approve payment of Invoice 6/50229.3 in the amount
of $93,403.45.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
According to section 7.3.4 of the Procurement Manual, "If situations arise wherein days should be added to
allow the construction to reach Substantial Completion, then a Change Order (or Change Orders) should
be processed prior to the Substantial Completion date."
As the delay in the final completion date was only identified after reaching the substantial completion date,
the Project Manager could not process a change for time to extend final completion date.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:Tlmothy Ryglel
Signature: P _
D t . 23/24
Division Director: John McCormick
Digitally signed by
Signature: McCormickJohn MccormickJohn
Date: 2024.07.24 08:40:56-04'00'
Date:
Department Head: Ed Finn
g F i n n E d Date: 024.09.04 13:59:40
Signature: Digitally signed by FinnEd
Date:
-04'00'
Reviion#1 Packet Pg. 1647
1 6.F.6.b
FINAL PAYMENT
Pay App 6
❑ this exhibit is not applicable
EXHIBIT E
FORM OF CONTRACT APPLICATION FOR PAYMENT
__ 1 Inl Rygil _(County Project Manager)
_Facilities jtilemt Division (County Department)
Collier County Board of County Commissioners (the OWNER) or
Collier County Water -Sewer District (the OWNER)
Michael Landolfi (Contractor's Representative)
Advanced Roofing I nc. (Contractor s Name)
1950 I` W 22 Street (Contractor's Address)
_ :ort Lauderdale, FI. 3331 1
Bid No. 19- 7539
PO No. 4500223994 �^
Project No. 50229.3
Application Date 4-19-24
Payment Application No. #6
for Work accomplished through the Date:
Application #6 for work performed
12-1-23 thru 3-11-24
rIEF. Collier County CCtiO Jail Building j2 __(Project Name)
Original Contract Time: _ 270 days Original Contract Amount: $ 749,352.00
Revised Contract Time: 286 dams Total Change Orders to Date $ 0
Revised Contract Amount $ _7.11) 152.00
Total value of Work Completed 719 817.30
Retainage @ 5%thru_3-11-24 $_ and stored to Date $ +
Retainage @ __% after [insert date] $ Less previous payment (s) $ 626.413.85
Percent Work completed to Date: 1000 AMOUNT DUE THIS 93 403.45
Percent Contract Time completed to Date 1001%% APPLICATION: $
Liquidated Damages to be Accrued $
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments
received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in
full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered
1 through 6 inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered
by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests
and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work
which previous payments were issued and received from the OWNER and that current payment is now due; (4) and
CONTRACTOR agrees that all overruns as shown on the monthly estimate summary shall, in fact, be added to the revised
contract and shall be ncorporated into a future Change Order:
By CONTRACTOR: Advanced Roofing, Inc. (Contractor's Name)
(Signature)
DATE: 4-19-24
Mike E ngo- rif , project Manager (Type Name & Title)
(shall be signed by a duly authorized representative of CONTRACTOR)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended:
By Design Professional :
P/2,+®6a-, 131"h,.,»Vz-� Df3
(DP's Name)
(Signature)
DATE:
E.iz,+®b f3liz .,,, 2, (Type Name & Title)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved:
By OWNER'S Project Manager: (Signature) DATE: _
1 .3 1 §I .'b DoDa YUob DO+gyp>yi, 0�,2�l »0 (Type Name and Title)
Page 26 of 33
Multi -Contractor Award Agreement 2017.006 Ver.1
lY`"\
Packet Pg. 1648
1 6.F.6.b
FINAL PAYMENT
❑ this exhibit is not applicable
EXHIBIT E
FORM OF CONTRACT APPLICATION FOR PAYMENT
T im RY01 (County Project Manager)
Facilities ]GI2mt Division (County Department)
Collier County Board of County Commissioners (the OWNER) or
Collier County Water -Sewer District (the OWNER)
Bid No,
t9.7539
PO No. 4500223994
Project No. 50?23•3
Application Date
4-19-24
FROM' Micliael Landolfi (Contractor's Representative) Payment Application No, #6
A vattce Rooftn� Inc. (Contractor's Name) for Work accomplished through the Date:
1950 NW 22 St.reet (Contractor's Address) Application #6 for work performed
Port Lau er a e,_]=I, 3 331t 12-1-23 thru 3-11-24
Collier County - CCSO Jail Building J2 (Project Name)
Original ConlractTime 270 'days Original Contract Amount: $ 749,352.00
Revised Contract Time: Total Change Orders to Date $ 0
Revised Contract Amount $ 7,10'; s2-(u)
Total value of Work Completed
Retainage @ S%thru.3-11-24 $ 35,990.87 and stored to Date $ 719,$1T.30
Retainage @ __% after [insert date] $ Less previous payment (s) $ 626.413.85
Percent Work completed to Date: 100% °/o AMOUNT DUE THIS g3 403.45
Percent Contract Time completed to Date 100% % APPLICATION: $
Liquidated Damages to be Accrued $
ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION
CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that (1) all previous progress payments
received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in
full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered
1 through 6 inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered
by this Application for Payment will pass to OWNER at time of paymentfree and clear of all liens, claims, security interests
and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work
which previous payments were issued and received from the OWNER and that current payment is now due; (4) and
CONTRACTOR agrees that all overruns as shown an the monthly estimate summary shall, in fact, be added to the revised
contract and shall be incorporated into a future Chang a Order:
By CONTRACTOR:
Advanced Roofing, Inc- (Contractor's Name)
�-r — (Signature)
DATE: 4.19.24
Mike Eanao ilfi ; i� r ect Manager (Type Name & Title)
(shall be signed by a duly authorized representative of CONTRACTOR)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended:
By design Professional: Victor Latavish Architect, PA (DP's Name)
>r
of 111l s ,edn+LVi#r3La< h.(Signature)
-I oo
DATE:
Victor Latavish, Architect (Type Name & Title)
Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved:
Digdally signed by Rygiel Timothy
RygielTimothyDate 2024.06.26143360 (Signature} DATE.
By OWNER'S Project Manager:Tim Rygiel, PMP; CFM, Project Manager III (Type Name and Title)
Page 26 of 33
Multi-ContraCterAward Agreement 2017.06 Ver,i
Packet Pg. 1649
1 6.F.6.b
C1[ V L F1ENC E_ MATTF. ky,
AlJVANC£O; ROOF,
ADVANCED ROOFING INC
1950 NW 22nd Street
Ft. Lauderdale, FL 33311
954-522-6868
To:
COLLIER COUNTY BOARD OF COUNTY COMMIS:
3299 TAMIAMI TRL E STE 700
MAPLES, FL 34112
Invoice Number
Invoice Date
PO Number
Contract
Job
Payment Terms: Net 30
000226394A
April 19, 2024
23-T-R12
COLLIER COUNTY - CCSO JAIL BUILDING
Page 1 of 1
Manager Michael J Landolfi
Progress
Billing
01.
Per Notice to Proceed Dated 3/27/2023
0.00
Progress
Billing
02.
Mobilization
0.00
Progress
Billing
03.
Submittals/Testing/Drain Survey
0.00
Progress
Billing
04.
Roofing Materials
C.00
Progress
Billing
05.
Roofing Labor
3,000.00
Progress
Billing
06.
Sheet Metal Materials
0.00
Progress
Billing
07,
Sheet Metal Installation
2,500.00
Progress
Billing
08.
Dumpsters
0.00
Progress
Billing
09.
Warranty
2,900.00
Progress
Billing
10.
Equipment
0.00
Progress
Billing
11.
General Conditions
4,562.00
Progress
Billing
12.
Bond
0.00
Progress
Billing
13.
Owners Contingency
47,465.30
-3,021.73
Retainaqe — Customer
$57AT2.57
Retainage due 35,990.87
Invoice Total $93,403.44
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