Backup Documents 08/27/2024 Item #16C 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 C 8
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office )a''2 ;"
4. BCC Office Board of County 7� l
Commissioners
5. Minutes and Records Clerk of Court's Office
(AI 8fry,24 4#1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Liz Gosselin/PUD-EPMD Phone Number 239-252-1037
Contact/Department
Agenda Date Item was 08/27/2024 Agenda Item Number 16.C.8
Approved by the BCC
Type of Document(s) Change Order Number of Original 8
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature(instead of stamp)? L.G.
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone) on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by L.G
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney L.G.
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 08/27/2024 and all changes made during L.G. N/A is not
the meeting have been incorporated in the attached document. The County Attorney an option for
Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the L.G. N/A is not
BCC, all changes directed by the BCC have been made, and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21
Colt County
16C g
Procurement Services Change Order Form
Contract# 19-7637 CO# 8 PO# 4500207032 Project#: 70253 & 51029
Project Name: Golden Gate City Transmission Water Main Improvements
Contractor/Consultant Name: Johnson Engineering Inc.
Select One: ❑Q Contract Modification (Construction or Project Specific) ❑ Work Order Modification
Project Manager Name: Liz Gosselin Division Name: Engineering & Project Management
Original Contract/Work Order Amount $1,393,105.06 09/08/2020;11F Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $1,781,251.06 12/13/22 16C10 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $1,781,251.06 10/11/26 SAP Contract Expiration Date(MASTER)
Dollar Amount of this Change $318,417.28 50.72% Total % Change from Original Amount
Revised Contract/Work Order Total $2,099,668.34 17.88% % Change from Current BCC Approved Amount
Total Cumulative Changes $706,563.28 17.88% % Change from Current Amount
Notice to Proceed 10/12/2020 Original NTP 2190 Original Final 10/11/2026 Last Final 10/11/2026
Date #of Days Completion Date Approved Date
#of Days Added 0 Revised Final Date n/a Current Substantial Completion Date n/a
(includes this change) (if applicable)
Provide responses after each question in box below (Responses should be brief and specific). Attach additional information and/or
documentation from the Design Professional and/or Contractor, if needed, with your submission of this Change Order and complete
summary on next page. Check all that apply to this Change Order request: ❑ Add Time; E Add funds; ❑ Use of Allowance;
❑ Modify/Delete existing Task(s); ❑ Add new Task(s); ❑ Reallocate funds; ❑ Other(must be explained in detail below)
1.) Detail of change/s to be made through this Change Order.
This change order will add additional funds to Task 3.1 - Construction Administration in the amount $195,880.0
and to Task 3.2 - Public Involvement in the amount of$122,537.28. Total amount of additional funds to the
Contract is $318,417.28.
2.) If this Change Order is currently under a Stop Work, please identify the date issued and number of days
remaining or "N/A" if not applicable.
N/A
3.) Explain why this change was not included in the original contract/Work Order.
The change being requested was not included in the original contract because staff did not anticipate to have
three construction phases (1A, 1 B and 2). Originally, it was anticipated to only have two construction phases;
however, due to the County's need to have a portion of the new utility infrastructure in-place within the Golden
Gate City Golf Course, and readily available for new development to connect to County's potable water and
wastewater system, Phase 1 was broken down into Phase 1A and Phase 1 B. The additional (third) construction
phase requires additional construction administration (Task 3.1) and Public Involvement (Task 3.2).
4.) Describe the impact if this change is not processed.
If this change order is not processed, staff will not be able to cover additional costs for Construction
Administration (Task 3.1) and Public Involvement (Task 3.2) throughout the duration of all three phases. Further,
staff will not have a consultant on the project to response to Contractor's questions, certify the project was
completed per the contract documents, prepare the record drawings, complete the project closeout documents
and provide public involvements services for the remaining of this project.
Page 1 of 4
Change Order Form (2023_ver.1)
ti6C 8
Corr Comity
Procurement Services Change Order Form
Contract# 19-7637 CO# 8 PO# 4500207032 Project#: 70253 & 51029
Project Name: Golden Gate City Transmission Water Main Improvements
Contractor/Consultant Name: Johnson Engineering Inc.
Change Order/Amendment Summary
(If additional spaces needed, attached a separate Summary page to this amendment request)
COST TIME
CO# AMD# Description Additive Deductive Days Total New Justification
(+) (-) Added Time
Use of Additional Provides preliminary engineering
Service funds in the design to relocate southern
1 amount of$139,917.00
for the design along 0 connection point to Radio Rd after
Santa Barbara Blvd from hydraulic modeling was
GG Canal to Radio Rd. completed.
Use of Additional Service The transmission main on Green Blvd rom Sunshine
funds in the amount of Blvd to Collier Blvd needs to be relocated to 15th Ave
SW otherwise the connection to the existing 36"water
2 $16,200.00 for the design 0 main needs to be completed to continue meeting
along 15th Ave SW from demand,staying in compliance,and serving the
Golden Gate City customers efficiently by providing a
Collier Blvd to dead end compliant and reliable potable water system.
Additional Services to Provide additional Surveying
complete the design Services, Storm Drainage
1 of the stormwater $305,760.00 0 Design
outfalls Improvements and
Reimbursables
Additional Services The additional scope was required
to prepare temporary to replace the drainage outfalls that
3 construction $47,000.00 0 would be in direct conflict of the
planned water transmission main
easement documents improvement.
Use of Additional Service funds Additional work as requested by
in the amount of$75,811,95 to Collier County to re-bid Phase 1 &
pay for additional Survey,
Phase 2, revise design to provide for
4 Design and Bidding Services new changed development and add a
for GGCGC re-design and g p
bidding new force main to project.
(a)Add funds in the amount$35,386.00 to (a)Additional stormwater work is required due to unforeseen
existing StormwaterTask to prepare construction phasing and sequence.
construction bid documents. (b)Recent findings from the Golf Course's design team
5 (b)Authorize the use of Additional $35,386.00 0 regarding potential soil contaminants within the Golf Course
Services funds in the amount of property triggered concerns regarding the installation of the
$12,075.00 to pay for Soil Sampling and new County's infrastructure within the utility easement within
Testing. the Golf Course.
Use of Addtional dditional Service Staff did not anticipate the proposed
funds(Task 4)in the amount of
$28,904.00 to pay for redesign force main and irrigation quality (IQ)
6 services to accommodate proposed 0 main improvements to conflict with
water,wastewater,IQ,and
stormwater improvements to alleviate the location of the proposed water
conflicts along 29th Place SW. transmission main.
Reallocation of unused To utilize unused funds to cover for
funds from tasks that have anticipated additional services during the
7 been completed and will 0 construction phase of the overall project
not be needed for the under Task 3.1 and for unforeseen
additional services needed due to additional
remainder of the project. permitting and bidding under Task 5.4
0 Check here if additional summary page/s are attached to this Change Order
Page 2 of 4
Change Order Form (2023_ver.1)
t
Co .7er County
Procurement Services Change Order Form
Contract# 19-7637 CO# 8 PO# 4500207032 Project#: 70253 & 51029
Project Name: Golden Gate City Transmission Water Main Improvements
Contractor/Consultant Name: Johnson Engineering Inc.
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be
subject to all the same terms and conditions as contained in the contract/work order indicated above, as fully as if
the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final
settlement of any and all claims of the Contractor/Vendor/Consultant/Design Professional arising out of or related
to the change set forth herein, including claims for impact and delay costs.
Contractor/Consultant/Design Professional signature below must be from an authorized person/officer/director of
the Company or listed as the qualified licensed Professional "Project Coordinator"or Design/Engineer Professional
under the agreement. Signature authority of person signing will be verified through the contract OR through the
Florida Department of State, Division of Corporations (Sunbiz) website (https://dos.mvflorida.com/sunbiz/search/).
If the person signing is not listed, we will require signature authority by one of the listed officers/directors of the
company giving that person signature authority.
Pre ared b BullertBenjamin Dye". .E CyPwnP.npmn
ou>Puo awns a .n�nx.,«,,,mM PDv,cn•nwnP.n,.mr,,ou.ww«,Du•PPM uee P�wnu.
Il y' Dar 1011C1,0 CSPI70400. emenLOWPUD.OU•Pvuiwq.DC•Oa,OC•cduerpov.DC•rvvi Date: _
1' Signature-Division Project Manager
Benjamin N. Bullert for Liz Gosselin, Project Manager II, EPMD KLA 7/10/24
Printed Name
Michael S Dicke Digitally signed by Michael S Dickey
Accepted by: Y Date: 2024.07.10 11:16:14-04'00' Date:
Signature- Design/Engineer Professional (if applicable)
Michael S. Dickey, Director of Utility Services,Johnson Engineering, Inc.
Printed Name/Title/Company Name
Accepted by: Date:
Signature-Contractor/Consultant/Vendor
Printed Name/Title/Company Name
OWa+y egien Oy PuixnPenynxn
Approved by: BullertBenjamin p^ o; oo a"PDDDD:D 'DD•eaa.°aw v'D�ei' Date:
Signature-Division Manager or Designee (Optional)
Benjamin N.Bullert,Supervisor of Project Managers, EPMD
Printed Name
DW Pey eon.by MbL,enINPnew
M c L e a n M a tt h e w DH P.u.e���..n�d�.�,M�.DN•M4..nwilnev,DD.D.mx«Ou.PPM De.,
Prcounn.ou•PUD Pnnnry..a P,uptl wn.oemeni Du•PUD.ou•o�r,.bn,,oc•ea.Dc•mn.,yov,
oc•.i
Approved by: D«rhtt.P„o,.bP9.oe� Date:
Signature-Division Director or Designee (Optional)
Matthew McLean, Division Director, EPMD
Printed Name
Approved by: Date:
Signature-Division Administrator or Designee (Optional)
Printed Name
Page 3 of 4
Change Order Form (2023_ver.1)
�! 16C 8
Cor County
Procurement Services Change Order Form
Contract# 19-7637 CO# 8 PO# 4500207032 Project#: 70253 & 51029
Project Name: Golden Gate City Transmission Water Main Improvements
Contractor/Consultant Name: Johnson Engineering Inc.
FOR PROCURMENT USE ONLY
FY 24 CHO Request# 432
ZimmermanBecca Digitally signed by ZimmermanBecca
Approved by: Date:2024.07.17 08:45:42-04'00'
Signature-Procurement Professional Signature/Date
Approved by:
Signature-Procurement Manager/Director(OPTIONAL)
APPROVAL TYPE:
❑ Administrative E Administrative-BCC Report E1 BCC Stand-Alone ES (BCC Approval Required)
BCC APPROVAL
ATTEST:
Crystal K. Kinzel, Clerk Q the Circuit Court BOARD OF COUNTY COMMISSIONERS
and ComptrolleOP, / COLLIER CO TY, FLORIDA
By: '.,', 0t .ra �till By:
Dated: i ._..� gl11 oL.I Chris Hall Chairman
'A- : t , q,, # rman-
signature only
(SEAL) Agenda # 14C 8 g/z7/2c(
A roved V
F a Legality:
C
Deputy County At ney
c .74-64. el,___
Print Name
Page4of4
Change Order Form (2023_ver.1)
1 6C 8
Continued - Change Order/Amendment Summary
CO#8—Contract# 19-7637—PO#4500207032—Project#70253.1
COST TIME
CO# AMD# Description Deductive Days New Justification
Additive (+)
(-) Added Amount
Additional funds to
Task 3.1 - Additional Construction
Construction Administration and Public
8 Administration and $318,417.28 0 Involvement services needed
Task 3.2- Public due the additional
Involvement construction phase.
6C 8
Contract 19-7637-Project: Golden Gate City Transmission Water Main Improvements
Change Order#8
Summary of Requested Additional Funds
Original Contract Current Contract Additional Amount New Contract
Contract Tasks Amount Amount from Request with this Amount with this
previous Reallocations Change Order Change Order
3.1—Construction Administration $184,536.00 $403,242.82 $195,880.00 $599,122.82
3.2—Public Involvement $50,378.32 $50,378.32 $122,537.28 $172,915.60
Totals $234,914.32 $453,621.14 $318,417.28 $772,038.42
1 6
JOHNC g
\J�/''�` �� .SINCE 1946
ENGINEERING
July 3, 2024
Via Email Only: Benjamin.Bullert(acolliercountyfl.gov
Benjamin N. Bullert, P.E.
Supervisor— Project Management
Public Utilities Engineering& Project Management
Collier County Public Utilities
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
Re: Request for Change Order#8: PO 4500207032/Contract#19-7637
Golden Gate City Transmission Water Main Improvements — Design
Dear Ben:
Please accept this letter as our proposal to request additional fees for Construction Administration
services under existing Task 3. —Construction Administration and Task 3.2—Public Involvement for the above
referenced contract due to unforeseen conditions.
This project includes construction administration, engineer of record and public involvement services for
three (3) independent and concurrent construction projects for the transmission water main
improvements in Golden Gate City. Additional scope of work has been required for this project, and
additional fees are requested by Johnson Engineering to complete each construction phase. The following
changes were not anticipated in the original scope of work.
Three Construction Phases
The original scope of work did not anticipate the construction project being divided into three
construction phases that would be awarded to three independent contractors. Two construction phases
were anticipated in the original scope of work. The additional third construction phase requires additional
construction administration and engineer of record services that were not anticipated in the original scope
of work.
Construction Duration
The original scope of work did not anticipate three construction phases with a total construction duration
of 24 months. A total construction duration of approximately 18 months was anticipated in the original
scope of work. The additional 6 months of construction requires additional construction administration
and engineer of record services that were not anticipated in the original scope of work.
Weekly Progress Meetings
The original scope of work did not anticipate weekly progress meetings for three concurrent construction
phases over a 24-month construction duration. A total of approximately 40 progress meetings were
anticipated for two phases of construction (20 progress meetings per phase). Collier County originally
anticipated the progress meetings would transition to bi-weekly meetings shortly after the contractors
began construction, however, due to constant unforeseen conditions encounter in the field, weekly
meetings are planned for the remainder of the project. Each progress meeting requires the preparation of
the meeting agenda, chairing the meeting, coordinating action items, and preparing and distributing the
meeting minutes. To date, a total of 81 progress meetings have been held and only 46% of the total
2350 Stanford Court.Naples, Florida 34112
(239)434-0333 •Fax(239)434-9320
1 6 C 8
Benjamin N. Bullert, P.E
Re: Request for Change Order #8: PO 4500207032/Contract #19-7637
Golden Gate City Transmission Water Main Improvements — Design
July 3, 2024
Page 2
construction duration has been completed. There are currently 765 total contract days of construction
remaining (total of all phases).
Frequent Site Meetings
The original scope of work did not include any construction site meetings or field observation. Frequent
site meetings have been held to review and evaluate unforeseen conditions encounter in the field, address
unknown or unmarked utilities discovered to be in conflict, asses the impacts of trees located on private
properties, and to evaluate unforeseen damage to utilities.
Unforeseen Damage to Existing Facilities
The original scope of work did not anticipate additional engineering services associated with damage to
existing utilities. Damage to existing utilities is anticipated during large utility infrastructure projects;
however, there have been numerous significant impacts to existing utilities associated with this project
that have required additional site visits and field investigation, research, meetings and coordination, and
new designs to be prepared.
This requested change will allow Johnson Engineering to complete construction administration and
engineer record services through the end of each construction phase. No additional contract days are
requested with this change order request.
Summary of Requested Task 3.1 and Task 3.2 Additional Fees
Original Current Contract Task Additional Amount New Contract Task
Contract Task Contract Task Amount from previous Request with this Change Amount Request with
Amount Reallocation Order this Change Order
3.1 —Construction $184,536.00 $403,242.82 $195,880.00 $599,122.82
Administration
3.2—Public $50,378.32 $50,378.32 $122,537.28 $172,915.60
Involvement
Totals $234,914.32 $453,621.14 $318,417.28 $772,038.42
Please see the attached Fee Summary Table and Financial Management Plan for additional details. Do not
hesitate to let us know if you need any further information to approve this request.
Sincerely,
fl4cLIS , .
Michael S. Dickey, P.E.
Director of Utility Services
MSD/WHS
20203244-000
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