Agenda 09/10/2024 Item #16E7 (After-the-fact purchases requiring the Board approval in accordance with Proucrement Ordinance 2017-08, as amended, and the Procurement Manual in the amount of $9,439.37)16.E.7
09/ 10/2024
EXECUTIVE SUMMARY
Recommendation to approve the administrative report prepared by the Procurement Services Division for
various County Divisions' after -the -fact purchases requiring Board approval in accordance with
Procurement Ordinance 2017-08, as amended, and the Procurement Manual in the amount of $9,439.37.
OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's
approval/ratification for various procurement -related transactions that were not in compliance with contract
terms or procurement policies.
CONSIDERATIONS: In accordance with Section Twenty -One (Unauthorized Purchases) of Procurement
Ordinance 2017-08, as amended, all purchases shall be consistent and in compliance with the Procurement
Ordinance. Purchases made contrary to this ordinance are not binding on the County. In accordance with the
Procurement Manual, those purchases made not in conformance with the ordinance, policy, procedure, or contract
terms require an After -the -Fact form reported to the County Manager and the Board.
Staff is requesting that the Board accept this administrative report approving the After -the -Fact memos from
various Divisions and authorize the timely payment of outstanding invoices. This administrative report includes the
following:
For Board approval:
This After -The -Fact is submitted by the Code Enforcement Division. Due to the health and safety
violation issues found by the Nuisance Abatement Board, staff requested quotes to board windows and
doors resulting in a quote for $8,850 which was deemed to be high. Staff then proceeded to contact
contracted vendor Collier Property Specialists (contract #18-7458), for the same services and they
quoted $3,750, which was approved, and services were rendered. Since the requested services were
outside of the contract scope, the division should have followed the proper informal quoting process
per the Procurement Manual. Total amount to be approved is $3,750.00. (Funds are budgeted in Fund
1011-138911)
2. This After -The -Fact is submitted by the Domestic Animal Services Division for medical supplies
ordered and received from Elanco US Inc. in January 2024. The original request was made to vendor
Patterson Veterinary, but since they were unable to fulfill the needs, they offered to have the
manufacturer fulfill the order. Staff failed to follow up on the invoices and packing slips, and the
vendor did not submit them until June 2024. Total amount to be approved is $4,519.37. (Funds are
budgeted in Fund 0001-155410)
This After -The -Fact is submitted by the Domestic Animal Services Division for medical supplies
ordered and received from Zoetis US LLC in June 2024. The division utilized an approved Exemption
from Competitive Process Form with a not -to -exceed amount of $50,000 to open purchase order
#4500228079. Based on the total spent for this Exemption, the pending invoice exceeds the expenditure
limit for the fiscal year. Total amount to be approved is $1,170.00. (Funds are budgeted in Fund 0001-
155410)
FISCAL IMPACT: The net total amount owed for the three (3) items pending payment is $9,439.37.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: To approve the administrative report prepared by the Procurement Services Division
for various County Divisions' after -the -fact purchases requiring Board approval in accordance with Procurement
Packet Pg. 1464
16.E.7
09/ 10/2024
Ordinance 2017-08, as amended, and the Procurement Manual in the amount of $9,439.37.
Prepared By: Josie Terga, Supervisor - Operations II, Procurement Services Division.
ATTACHMENT(S)
1. After the Fact Report (PDF)
2. 1. Collier Property Specialist ATF & Backup (PDF)
3.2. Elanco US Inc ATF & Backup (PDF)
4.3. Zoetis US LLC ATF & Backup (PDF)
Packet Pg. 1465
16.E.7
09/10/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Doe ID: 29800
Item Summary: Recommendation to approve the administrative report prepared by the Procurement Services
Division for various County Divisions' after -the -fact purchases requiring Board approval in accordance with
Procurement Ordinance 2017-08, as amended, and the Procurement Manual in the amount of $9,439.37.
Meeting Date: 09/10/2024
Prepared by:
Title: — Procurement Services
Name: Josie Terga
08/26/2024 2:10 PM
Submitted by:
Title: Manager - Procurement — Procurement Services
Name: Sandra Srnka
08/26/2024 2:10 PM
Approved By:
Review:
Procurement Services
Vanessa Miguel
Level 1 Purchasing Gatekeeper
Procurement Services
Kevin Anderson
Other Reviewer
Procurement Services
Sandra Srnka
Director Review
Corporate Business Operations
Kenneth Kovensky Corporate Business Operations Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Office of Management and Budget
County Attorney's Office
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Debra Windsor Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Blanca Aquino Luque OMB Reviewer
Ed Finn Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Completed
08/26/2024 2:46 PM
Completed
08/26/2024 3:03 PM
Completed
09/04/2024 8:18 AM
Completed
09/04/2024 12:18 PM
Additional Review
Skipped
08/27/2024
11:52 AM
Completed
09/04/2024 1:47 PM
Completed
09/04/2024 2:20 PM
Completed
09/04/2024 2:45 PM
Completed
09/04/2024 3:28 PM
09/10/2024 9:00 AM
Packet Pg. 1466
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16.E.7.b
Cloutier 4CO-94"ty
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Colleen Karlen
Division: Code Enforcement
Division Director: Thomas landimarino
vendor Name: Collier Property Specialists, LLC.
Amount: $3,750.00
Contract M 18-7458
Purchase Order: N/A
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance a
Manual Z
P-Card ❑
Other
Details of Purchase: Explain the circumstances behind this purchase.
On 10/26/2023 the property located at 5329 Trammel Street went before the Nuisance Abatement Board and was found to be in violation of having broken windows, confirmation of numerous arrests for criminal
activities and a recent call for a potential fire due to the operation of generators as the electricity has been disconnected. Arrests include multiple drug -related offenses. The Finding of Fact Order stated "vacating the
premises of all occupants within seven days and remain vacant for 364 days from the hearing. If Respondent fails to abate, the violation, the County may abate the violation using any lawful method to bring the violation
into compliance" After the ordered compliance date, November 2, 2023, a re -inspection was conducted and confirmed occupants remained in the residence.
Due to the health and safety issues caused by the violation, a request for quote for boarding windows and doors was issued through Bidsync. Code Enforcement received one quote for $8,850.00, which was deemed to
be high, based on previous boarding quotes. Code Enforcement staff then reached out to Collier Property Specialists, whom Collier County currently has a contract with for Nuisance mowing & debris removal (18-7458)
and received a quote for $3,750 which was for services outside of the contract. Code Enforcement staff approved the quote and requested the vendor to commence the work. The work was completed on March 18,
2024 by boarding all windows, doors, and painting the boards to match the exterior wall. Staff inadvertently directed Collier Property Specialists to perform work under Purchase Order 4500226863 which was for
services under Agreement 18-7458, before realizing that a separate Purchase Order was required for this scope of work.
This is the second time Collier County has abated the same violation at 5329 Trammel St, which deems this a repeat violation. On June 29th, 2021, Code Enforcement approved Collier Property Specialists to board all
windows and doors and abated the code violation at that time. Collier Property Specialists invoiced Collier County for $3,625 and was paid for performing the work. Therefore, the cost of the current work is reasonable.
Staff is requesting the after -the -fact approval for payment of Invoice# 3913 in the amount of $3,750.00 because staff inadvertently authorized additional work, which was outside of the contract services and did not follow
the Procurement Ordinance and Procurement Manual requirements for competitive solicitation (over $3,000) and purchase order authorization. Staff believes the work performed by Collier Property Specialists, served a
valid public purpose, and requests the same determination from the Board.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
The Code Enforcement Division is requesting the Board of County Commissioners to:
1. Approve the after -the -fact payment of invoice # 3913 from Collier Property Specialists, in the
amount of $3,750 for work which was not procured in accordance with the Procurement
Ordinance 2017-08, Procurement Manual and agreement.
2. Deem the transaction had a valid public purpose.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Code Enforcement staff who obtained the quote and authorized the work will be assigned the following Collier University
classes Procurement 101 -2022 , Procurement 101 - 2022 (Handout), Procurement Manual, Procurement Manual Revisions,
Procurement - Specification and Scope Writing - 2022; Procurement - Specification and Scope Writing - 2022 Handout.
Code Enforcement Division will work with the Operations and Regulatory Management Division to ensure proper process
and controls are followed. GMCDD Operations will provide additional training to Code staff on the proper processes to help
ensure payments are made promptly, and invoices contain proper authorization.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:
Digitally signed by Colleen Karlen
Signature: Colleen Karlen Date: 2024.05.0808:52:36-04'00'
Date:
Division Director:
Digitally signed by
Signature: Iandimarino l homas landimarinoThomas
Date: 2024.05.08 09:00:08-04'00'
Date:
Department Head:
Digitally signed by FrenchJames
Signature: FrenchJameS Date: 2024.07.3113:54:47
Date:
-04-00'
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Reviion#1 packet Pg. 1468
Collier Property Specialists
PO Box 590
Marco Island, FL 34146
(239) 259-6185
sales@collierps.com
INVOICE
BILL TO
Collier County Board of
County Commissioners
Attn: Accounts Payable
3299 Tamiami Trl E Ste.
700
Naples, FL 34112-5749
United States
SERVICE ADDRESS
5329 Trammell St
DATE DESCRIPTION
03/18/2024 FY24 PO# 4500226863
Address:5329 Trannell St
Case #: CENA20230007565
Boarding and painting the windows and doors of
5329 Trammell St
BALANCE DUE
ee :�
Collier Property
Specialists, LLC
INVOICE # 3913
DATE 03/19/2024
DUE DATE 04/03/2024
TERMS Net 15
QTY RATE AMOUNT
1 0.00 0.00
1 0.00 0.00
3,750.00 3,750.00
$3,750.00
Packet Pg. 1469
4/2/24, 2:11 PM Periscope Source: Agency Reports
16.E.7.b
Bid #CENA20230007565 - BOARDING
Creation Date Nov 14, 2023
Start Date Nov 14, 202312:15:26 PM EST
End Date Nov 28, 202312:00:00 PM EST
Awarded Date Dec 18, 2023
CENA20230007565-01-01 Boarding Windows and Doors
Supplier Unit Price Qty/Unit
HOP Integrators Inc First Offer- $8,850.00 1 / each
Product Code: CENA20230007565 Supplier Product Code:
Agency Notes: Supplier Notes:
Supplier Totals
Total Price I Attch. Docs
$8,850.00
f HOP Integrators Inc $8,850.00
Bid Contact Hendrys Perez Address 13090 SW 248th Street, Unit #5
helenp@hopintegrators.com Homestead, FL 33032
Ph 305-305-0147
Bid Notes See attached proposal for bid contact 305-834-5622 - Craig Henry for any questions
Agency Notes: Supplier Notes:
See attached proposal for bid contact 305-
834-5622 - Craig Henry for any questions
Head
Attch:
a
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall
not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The
agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines
and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the
contract and, as according to the law, all bid/proposal responses received may be available for inspection at that time.
Print Close
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https://www.bidsync.com/DPXReports?ac=bidreview&auc=2122859&showpopup=n I Packet Pg. 1470
Case Number: CENA20230007565
Date: August 31, 2023
Investigator: Jonathan Musse
Phone: 239-877-8134
COLLIER COUNTY CODE ENFORCEMENT
NOTICE OF VIOLATION
Owner: Sheila D Gebhart
5329 Trammel St
Naples, FL 34113
Location: 5329 Trammell ST, Naples
Unincorporated Collier County
Zoning Dist: RSF-4 Folio: 62264320001
Property Legal Description: NAPLES MANOR LAKES BLK 14 ELY 44 FT OF LOT 8 + WLY 16FT OF LOT 9 OR
1725 PG 577
NOTICE �
Pursuant to Collier County Consolidated Code Enforcement Regulations, Collier County Code of Laws
and Ordinances, Chapter 2, Article IX, you are notified that a violation(s) of the following Collier County
Ordinance(s) and or PUD Regulation(s) exists at the above -described location. y
Ordinance/Code: The Collier County Code of Laws and Ordinances, Article IX, Division 4, Section 2- E
2027, Subsection 2. Q
Upon the making of more than two complaints within a six-month period on any particular place or premises, c
the Collier County Code Enforcement Supervisor or his/her designee shall mail written notice of such rn
complaints by hand delivery or by certified mail, return receipt requested, to the owner of the place or premises N
complained of at the owner's address listed in the tax collector's office of tax notices. Said notice shall provide a
for the owner of the place or premises to contact the Collier County Code Enforcement Department within 14
days of receipt of the notice. This time period shall be allowed for the purpose of allowing the owner to take m
such good faith measures as are appropriate to abate the nuisance. The Code Enforcement Department 06
supervisor or his/her designee may extend the 14 days to allow the owner to initiate or continue actions to U_
abate the nuisance, provided that the actions taken are reasonable. Q
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Violation Status - Repeat Ln M
DESCRIPTION OF CONDITIONS CONSTITUTING THE VIOLATION(S).
a�
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Did Witness: The Collier County Sheriff's Office has received numerous complaints regarding U)
suspected criminal activities on this property. The Sheriff's Office has made numerous arrests for L
criminal activities on this property and/or involving individuals residing at this property. Arrests a
include for multiple drug related offenses. The Sheriff's Office has asked Code Enforcement to pursue a
a public nuisance violation regarding this issue.
ORDER TO CORRECT VIOLATION(S):
You are directed by this Notice to take the following corrective action(s):
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1. You are directed by this Notice to take the following corrective action(s): Take whatever means E
necessary to cease all criminal activities at the residence.
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ON OR BEFORE: Immediately • Q
Packet Pg. 1471
Failure to correct violations may result in:
1) Mandatory notice to appear or issuance of a citation that may result in fines up to $500 and costs of
prosecution. OR
2) Nuisance Abatement Board review that may result in fines up to $1000 per day per violation, as long as the
violation remains, and costs of prosecution.
3) Nuisance Abatement Board order to vacate the premises for up to one (1) year, with the County having the
ability to use whatever means necessary to insure the property remains vacant during that time.
SERVED BY: INQUIRIES AND COMMENTS SHOULD
BE
DIRECTED TO CODE ENFORCEMENT
�e� 7ifuac� 2800 North Horseshoe Dr, Naples, FL
34104
Investigator Signature Phone: 239 252-2440 FAX: 239 252-2343
Jonathan Musse
Case Number: CENA20230007565
Signature and Title of Recipient
Printed Name of Recipient
Date
*This violation may require additional compliance and approval from other departments which may be required under local,
state and federal regulations, including, but not limited to right-of-way permit, building permit, demolition of structure, Site
Development Plan, Insubstantial Change to Site Development Plan, and Variances along with, payment of impact fees, and any
new or outstanding fees required for approval.
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Packet Pg. 1472
INSTR 6479394 OR 6307 PG 3322 RECORDED 11/22/2023 8:42 AM PAGES
CLERK OF THE CIRCUIT COURT AND COMPTROLLER, COLLIER COUNTY FLORIDA
REC $18.50
16.E.7.b
PUBLIC NUISANCE ABATEMENT BOARD
COLLIER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
Petitioner,
VS.
SHEILA D. G
Respondent(s).
Case No. CENA20230007565
THIS CAUSE came before the',P ode Enforcement Board (the "Board") for public hearing on October 26,
2023, and the Board, having heard testimony under oath, received evidence and heard argument respective to all
appropriate matters, hereupon issues !Findings of Fact, Conclusions of Law, and Order of the Board as follows:
F)iNDINGS OF FACT
1. Respondent, Sheila D. Gebhart, is`11i6 oWner,of the subject property (the "Property").
�, ,
2. Respondent, having been notified
public hearing.
by certified mail and posting, did not appear at the
3. The Property located at 5329 Trammell St:, Naplos;.,FL 34113, Folio No. 62264320001 (Legal Description:
NAPLES MANOR LAKES BLK 14 ELY 44FTOF LOT 8 + WLY 16FT OF LOT 9 OR 1725 PG 577) is in
violation of Collier County Code of Laws and Ordncps°Chapter 2, Article IX, Division 4, Section 2-2027,
Sub -section 2, in the following particulars:
The Collier County Sheriffs Office has received rfutrtc rotes complaints regarding suspected criminal
activities on this property. The Sheriffs Office has made ntterous arrests for criminal activities on
this property and/or individuals residing at this proper[ IV t'hin the past six (6) months. Arrests
include for multiple drug -related offenses.
4. The Board received credible testimony from Sergeant Morgan Rogers of the Collier County Sheriffs Office
regarding multiple arrests and criminal activity occurring on the propc by`subjccts on the property and the
violations have not been abated as of the date of this hearing.
CONCLUSIONS OF LAW
Based upon the foregoing facts, the Board makes the following Conclusions of
1. All notices were properly and timely issued, and the Board has jurisdiction pursuant tohapter 162, Florida
Statutes, and Chapter 2, Article IX, Code of Laws and Ordinances of Collier Countya.
2. The preponderance of the evidence shows that violations of Collier County Code of Laws and Ordinances,
Chapter 2, Article IX, Division 4, Section 2-2027, Sub -section 2, do exist, and that Respondent committed,
and was responsible for maintaining or allowing the violations to continue which constitute a "Public
Nuisance" as defined in Collier County Code of Laws and Ordinances, Chapter 2, Article IX, Division 4,
Section 2-2027, Sub -section 2.
ORDER
Based upon the foregoing Findings of Fact and Conclusions of Law, and pursuant to the authority granted in
Chapter 162, Florida Statutes, and Chapter 2, Article IX, Code of Laws and Ordinances of Collier County, Florida, it
is hereby ORDERED that:
Pagel of 2
Packet Pg. 1473
*** OR 6307 PG 3323 ***
16.E.7.b
A. Respondent is found guilty of having violated Collier County Code of Laws and Ordinances, Chapter 2,
Article IX, Division 4, Section 2-2027, Sub -section 2 and Public Nuisance is declared to exist on the subject
Property.
B. Respondent must abate all violations by vacating the premises of all occupants within seven (7) days of this
hearing. The Property shall remain vacant for 364 days from the date of this hearing.
C. If the Respondent fails to have the Property vacated within seven (7) days of this hearing a fine of S500.00
dollars a day shall accrue each day the violation remains thereafter.
D. The Res,,�det trust notify the Code Enforcement Investigator when the violation has been abated to
conduct frnalAjpcction to confirm abatement. If the Respondent fails to abate the violation, the County
may abate tbe`vip ation using any lawful method to bring the violation into compliance and may use the
assistance of ih Colli r County Sheriffs Office and any local, State, or Federal court systems to enforce the
provisions of this 0 cr and all costs of abatement shall be assessed to the Respondent.
E. Respondent shall pay**rational costs for the prosecution of this case in the amount of $59.28 on or before
November 25, 2023.
DONE AND ORDEREDAd day of , 2023, at Collier County, Florida.
CODE ENFORCEMENT BOARD
COLLIEIT —Ga�. FLORIDA
jf
BY:
STATE OF FLORIDA a Roc u T, hair
COUNTY OF COLLIER ..
The foregoing instrument was acknowledged before me bymeafis 6M physical Presence or 0 online notarization,
this ��day of A&J�forV- , 2023, by Robcrf ICaufmian hair of the Collier County Code Enforcement
Board Collier County, Florida. _
XPersonally Known OR 0 Produced Identification
Type of Identification Produced Snatua of Notary Public - State of Florida
"Ay ptB� HELEN BUCHILLON ..,.�
Commission # HH 105119 Commissioned Name of Notary Public
Expires May 15, 2025 rint(TypclStamp)
lf0i toe Bonded Ttri Nd;et NcWy Sernces "_ L.
PAYMENT OF FINES: Any fines ordered to be paid pursuant to this Order may bp` Aid`;pt the Collier County Code
Enforcement Department, 2800 North Horseshoe Drive, Naples, FL 34104, Phone: �239) 252-2440, Wcbsite:
www.colliercount�Fl gov. Any release of lien or confirmation of compliance or conf 9tl7
o the satisfaction of the
obligations of this Order may also be obtained at this location. ;t
APPF,AL: Any aggrieved party may appeal a final order of the Board to the Circuit Court within thirty (30) days of
the execution of the Order appealed. An appeal shall not be a hearing de novobut shall be linded to appellate review
of the record created within the original hearing. It is the responsibility of the appealing party to obtain a transcribed
record of the hearing from the Clerk of Courts. Filing an appeal will not automatically stay this Order.
CERTIFICATE OF SERVICE
I HEREBY CERTIFY that a true and correct copy of this ORDER has been sent by U.S. Mail to: Sheila D.
Gcbhart, 5329.TrAmmell St', Naples, FL 34113, on k1"� 6:4,— g , 2023.
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16.E.7.c
Loftier 4CO-94"ty
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Caroline Blevins
Division: Domestic Animal Services
Division Director: Michael Stark
Vendor Name: Elanco Us Inc
Amount: 45 1 9.37
Contract #: N/A L2urchase
Order: N/A
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance a
Manual ❑
P-Card ❑
Other
Details of Purchase: Explain the circumstances behind this purchase.
On January 9 and January 24, 2024 the clinic staff of Domestic Animal Services (DAS) placed an order with
Patterson Veterinary. When ordering through Patterson Veterinary and they can not fulfill the item, they will
offer to have the manufacturer fulfill the items. This option was inadvertently checked to order through Elanco
who is the manufacturer of the product ordered, Drontal Plus. DAS clinic staff did not follow procurement
processes and Public Services Department business practices for follow up on invoices and prompt payment.
Invoices and packing slips were never submitted to Domestic Animal Services Division or the Operations and
Veteran Services Division from Elanco US, Inc until June 2024.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
1. Domestic Animal Services requests the Board of County Commissioners to approve / ratify the
payment in the amount of $4519.37 for two outstanding invoices to Elanco US, Inc. for Drontal
Plus:
Invoice 8045378802 $1816.14
Invoice 8045392182 $2703.23
2. Upon Board approval, a Picard will be used to process the payment to Elanco US, Inc. for
Drontal Plus
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
Domestic Animal Service Division will assign the following trainings: Procurement 101, Quoting
101, and P-card holder training or the purchasing cardholder refresher training (in Collier
University) to fiscal staff and/or individuals that process transaction purchases / request quotes in
DAS.
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested b : Caroline BlevinS
q Y
Signature: BlevinsCaroline Dgita1ysignedbyB1ev1nsDa"0
y Date: 2024.07.25 16 23 51-04'0,
Date:
Division Director: Michael Stark
Signature: Digitallyned 6160StarkMichael
g StarkMichael Date 2024.07.26161607
Date:
-04'00'
Department Head: James French
Digitally signed by FrenchJames
Signature: FrenchJames Date:2024.082214.38:15
Date:
-04-00,
E
a
Reviion#1 packet Pg. 1477
16.E.7.c
Pzla:;
Elanco US Inc.
2500 Innovation Way
Greenfield IN 46140
Elanco_Payments@elancoah.com
COLLIER CNTY DOMESTIC ANVIL SVCS C/O CECIL W RHOADS
DVM
7610 DAVIS BLVD
NAPLES FL 34104-531 1
Statement of Account
Pages 1 / 1
Statement of Account
Date
07-05-2024
Customer Account No.
50207520
Print Date
07-05-2024
Currency
USD
Age
Document No.
Document Date
Due Date
Transaction
Reference
Amount
Tax
Y
8045378802
01-09-2024
02-08-2024
Billing Document
4503272113
1,816.14 USD
143
0.00
8045392182
01-24-2024
02-23-2024
Billing Document
4503286687
2,703.23 USD
128
0.00
Amounts outstanding are as follows:
Not Due 0-30 31-60 61-90 91-120 >121 Currency
Days Days Days Days Days Days USD
4,519.37 USD
Please remit payment to:
Elanco US Inc.
P.O. Box 735197
Dallas, TX 75373-5197
Total
4,519.37
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Page 1 of 1
16.E.7.c
Invoice.,, ..,,..,..,...,.....,..,..,..., ..,.
70anc:oo)
E2500 lanco US Inc. 115�
IIII I IIII III IIIGreenfield INi46140y001874935
Customer Service: 1-800-782-8977
01-10-2024 07:25:07
Order 101388598
Bill To 50207520
COLLIER CNTY DOMESTIC ANVIL SVCS C/O
CECIL W RHOADS DVM
7610 DAVIS BLVD
NAPLES FL 34104-531 1
Delivery 5001874935
Ship To 50207520 Invoice 8045378802
COLLIER CNTY DOMESTIC ANVIL SVCS C/O Invoice Date 01-09-2024
CECIL W RHOADS DVM Customer 50207520
7610 DAVIS BLVD Customer PO 4503272113
NAPLES FL 34104-531 1
Ship -to PO 45032721 13
Location
Batch
Material
Case Qty
Shipped
Qty
Back Order
Qty
Material Description
Unit Price
Invoice Price
Extender
Invoice Pri
CA02066
20030615
90207985
3
DRONTAL PLUS TAB 136MG X 30
486.85
462.51
1387
78912716
UPC:724089246394
Base Discount:
5.00%
73.
CA02363
20036889
90207984
1
DRONTAL PLUS TAB 68MG X 50
451.18
428.62
42E
78912715
UPC: 724089131492
Base Discount:
5.00%
22.
REQUESTED —SHIP —DATE 20240109
Based on the original sale date of the product, credits generated from
product returns during the current year will be reduced by any
applicable rebates previously paid.
Please remit payment to: Elanco US Inc.
P.O. Box 735197, Dallas, TX 75373-5197
Subtotal
1,911.
Discount
95.1
Invoice Total
1,816.
Sales Tax
0.
Total USD
1,816.
Payment Terms 30 Days Net
Due Date 02-08-2024
Packet Pg. 1479
Page 1 of 1
16.E.7.c
Invoice.,, ..,,..,..,...,.,...,..,...,...,.,. min
70anc:oo)
E2500 lanco US Inc. 115�
IIIIIIIIIIIIIIIIInnovation
Greenfield IN46140001913827
Customer Service: 1-800-782-8977
01-24-2024 08:35:09
Order 101418413
Bill To 50207520
COLLIER CNTY DOMESTIC ANVIL SVCS C/O
CECIL W RHOADS DVM
7610 DAVIS BLVD
NAPLES FL 34104-531 1
Delivery 5001913827
Ship To 50207520 Invoice 8045392182
COLLIER CNTY DOMESTIC ANVIL SVCS C/O Invoice Date 01-24-2024
CECIL W RHOADS DVM Customer 50207520
7610 DAVIS BLVD Customer PO 4503286687
NAPLES FL 34104-531 1
Ship -to PO 4503286687
Location
Batch
Material
Case Qty
Shipped
Qty
Back Order
Qty
Material Description
Unit Price
Invoice Price
Extender
Invoice Pri
CA021 C5
20035282
90207985
3
DRONTAL PLUS TAB 136MG X 30
486.85
486.85
1,46C
78912716
UPC:724089246394
CA02363
20036889
90207984
2
DRONTAL PLUS TAB 68MG X 50
451.18
451.18
90:
78912715
UPC:724089131492
CA030C4
20029683
90207983
2
DRONTAL PLUS TAB 22.7MG x 50
170.16
170.16
34C
78912714
UPC:724089111791
REQUESTED _SHIP_DATE 20240124
Based on the original sale date of the product, credits generated from
product returns during the current year will be reduced by any
applicable rebates previously paid.
Please remit payment to: Elanco US Inc.
P.O. Box 735197, Dallas, TX 75373-5197
Subtotal
2,703.
Discount
0.
Invoice Total
2,703.
Sales Tax
0.
Total USD
2,703.:
Payment Terms 30 Days Net
Due Date 02-23-2024
Packet Pg. 1480
16.E.7.d
Loftier 4CO-94"ty
Instructions
After the Fact Form
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the
County Manager.
Requester Name: Michael Stark
Division: Domestic Animal Services
Division Director: Michael Stark
VendorName:Zoetls US, LLC
Amount: $1,170
Contract #: N/A
Purchase Order:45j00228079
Why is this deemed a non -compliant purchase? Choose one.
Contract
Ordinance a
Manual ❑
P-Card ❑
Other El
Details of Purchase: Explain the circumstances behind this purchase.
Domestic Animal Services clinic staff ordered medical supplies from Zoetis US, LLC on June 5, 2024 for
the critical health and well being of the animals under the care of DAS. An Exemption from Competitive
Process form for Zoetis was administratively approved by Procurement on January 25, 2022 and is valid
through September 30, 2024 for up to $50,000 per fiscal year. This invoice brings us over the threshold
of $50,000 with Zoetis. Staff is requesting the after -the -fact approval for payment of one (1) invoice
from Zoetis US, LLC in the total amount of $1,170 because staff inadvertently did not follow the
Procurement manual requirement that Waivers for purchases greater than $50,000 per fiscal year will
require final approval by the Board of County Commissioners.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Domestic Animal Services staff requests the Board of County Commissioners approve / ratify the payment in the
amount $1,170 to Zoetis US, LLC for animal medical supplies ordered and received in June 2024 that were not paid
in compliance with Procurement manual requirement that Waivers for purchases greater than $50,000 per fiscal
year will require final approval by the Board of County Commissioners.
Inv# 9024190585 invoice date 6/5/24 of $1,170
Upon approval, this invoice will be paid by Purchase Order.
Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring?
DAS staff will be assigned Collier U classes: Procurement 101 (2022 Edition), Procurement 101
Handout, Procurement Manual Presentation (2023), Collier County Procurement Manual (2023).
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by:
Signature:
Date:
Division Director: Michael Stark
Signature: Digitallyned 6164StarkMichael
g StarkMichael Date 2024.07.26161640
Date:
-04'00'
Department Head: James French
Digitally signed by FrenchJames
Signature: FrenchJameS Date :2024.082214.37:22
Date:
-04-00,
M
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Reviion#1 packet Pg. 1481
•
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,.etis
ZOETIS US LLC
P.O. BOX 419022
BOSTON, MA 02241- 9022 USA
Customer Service
Phone 1-888-Zoetis1 (1-888-963-8471)
Bill To:
Customer No. 1000015651
Collier County Domestic Animal Sery
Caroline Blevins
7610 Davis Blvd
Naples FL 34104-5311
16.E.7.d
INVOICE
Customer Number MR
1111 .
Invoice Number
•1 •1
Invoice Date
a Date
0 1 1
07/31/2024
1 11
Ship To:
Customer No.2000005367
Collier County Domestic Animal Sery
Dr Amelia Sikora
7610 Davis Blvd
Naples FL 34104-5311
US
Additional Notes
Order Number
Customer •• Number Ship Date Payment Terms
Due ..
1018026277
VCOFY9K7 06/05/2024 Proximo Net EOM
07/31/20
Delivery
Num.
8822814526 10
Num. Price Discount Unit
10024429 Vanguard Feline RCP (25x1ds) VL 500 2.34 0.00% 2.34 1,170.00
IlAmoun
1,170.0(
0.00
Total Net Amount Before Taxes
$1,170.00
Total Tax Amount
$0.00
Pick -Up Allowance
$0.00
Shipping/Freight Charges
$0.00
Total Invoice Amount (USD)
$1,176.00
www.zoetisus.com/billpay
For billing questions call 1-888-Zoetis1 (1-888-963-8471), option 3.
.........................................................................................................d�.....................................................................................................................................
4o e is
Collier County Domestic Animal Sery
Caroline Blevins
7610 Davis Blvd
Naples FL 34104-5311
r- •-
1000015651
Collier County Domestic Animal Sery
Invoice Number
9024190585
Invoice Date
06/05/2024
Payment Due Date
07/31/2024
Total Invoice Amount (USD)
$1,170.00
ZOETIS US LLC
P.O. BOX 419022
BOSTON, MA 02241- 9022
Q
41W
Go Green at www.zoetisus.com/mydocuments and select email as your preferred method of receiving invoices and statements.
Packet Pg. 1482
16.E.7.d
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Custorner Service
Phone 1-1388-Zaetis1 (1-88D-963- 471i
For the purposes of Section 303(c) of the Federal Food, Drug, and Cosmetic Act, as amended, Zoetis guarantees that no article when shipped is
adulterated or misbranded within the meaning of said Act, or is an article which may not, under the provisions of section 404 or 505 of said Act, as
amended, be introduced into interstate commerce; and that such goods were produced in compliance with said Act and regulations issued thereunder;
and that the goods were produced in compliance with the Fair Labor Standard Act 1938, as amended; and that no chemical substance supplied
hereunder was manufactured, processed, or distributed in commerce in violation of Section 5 or 6 of the Toxic Substances Control Act, a rule or order
issued there -under, or an order issued in an action brought under Section 5 or 7 of that Act.
STANDARD CONDITIONS OF SALE OF ZOETIS US LLC AND ITS AFFILIATES ("ZOETIS")
1. All orders for goods or provision of services (collectively, the "Products") are subject to acceptance by Zoetis. Title to any goods purchased hereunder
0
shall pass to you upon delivery to the carrier.
,
2. Any tax or other charge upon the sale and/or shipment of the goods or provision of services now or hereafter imposed by Federal, State, or Municipal
N
v
authorities shall be paid by you. In the event that the price of any article includes transportation, collection or delivery charges, any increase or decrease
ti
in such charges shall be for your account.
3. EXCEPT AS SET FORTH IN THE LABELING OF THE PRODUCTS SOLD HEREUNDER, OR AS OTHERWISE SPECIFIED IN WRITING BY ZOETIS, ZOETIS MAKES N
EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE PRODUCTS OR SERVICES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
Q
FITNESS FOR A PARTICULAR PURPOSE OR USE.
4. You assume all risk as to the use of the Products. In no event will Zoetis or its affiliates be liable for any loss of profit, business or use, or any other
L
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indirect, special, incidental, consequential or punitive damages, even if foreseeable. Total damages recoverable against Zoetis hereunder shall be
exclusively limited to the purchase price of the Products with respect to which damages are claimed.
>
5. Failure of Zoetis to make or of you to take any delivery hereunder (or portions thereof) when due, if occasioned by any circumstances or condition
M
beyond the control of the party so failing, shall not subject said party to any liability to the other and, at the option of either party, the total quantity
N
hereunder shall be reduced by the deliveries so omitted.
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6. Acceptance of your order by Zoetis is expressly made conditional upon your acceptance of the conditions of sale as set forth herein, notwithstanding
acknowledgement or receipt of your purchase order containing additional or different provisions, or conflicting oral representations by any agent of
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Zoetis.00
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7. Unless otherwise stated in writing by Zoetis, return goods are not acceptable under any conditions without prior Zoetis authorization. Any
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unauthorized returns will not be accepted nor will Zoetis be responsible for material so returned or for charges incurred by reason of unauthorized
returns.
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8. Credits must be netted against invoiced amounts before calculating discount.
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9. Payments due are billed as of invoice date and not date of receipt of goods or services.
Cd
10. Any collection agency or attorney's fees incurred to collect a delinquent balance shall be paid by you on demand.
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11. All sales of goods shall be made F.O.B shipping point, in accordance with Zoetis' standard shipping terms in effect at such time
V
12. You agree not to resell the products through any unauthorized sub -distribution channels.
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13. Each standard term herein shall apply to all sales of Zoetis Products in the United States unless a term is expressly superseded by a written
agreement between you and Zoetis.
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14. You agree that Zoetis will own and may use for any purpose all data collected in connection with this transaction once such data has been either (i)
m
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rendered anonymous in such a way that Your identity is not or is no longer identifiable ("anonymized") or (ii) changed, transformed, re -arranged or
vi
otherwise manipulated into a usable and desired form ("transformed"). Zoetis and its affiliates may use all collected data which has not been
anonymized or transformed for internal business purposes, as described in Zoetis' Privacy Policy available at zoetis.com/privacy-policy.
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15. If applicable, you agree that you have the right to submit all specimens, animals, and/or biological materials ("Specimens") submitted to the
applicable Zoetis Reference Lab ("ZRL") location and transfer right to the Specimens to ZRL. Any test results, diagnoses, or other analyses produced by
ZRL resulting from these submissions will become the property of Zoetis; provided, however, that ZRL shall not disclose such information in a manner
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that identifies you, unless specifically required by state or federal agencies. Specimens may be used for research, teaching and commercial purposes.
Specimens will not be returned unless specific arrangements are made, at your expense, in advance of ZRL's receipt.
Packet Pg. 1483
16.E.7.d
z,o,etis
ZOETIS US LLC
P.O. BOX 419022
BOSTON, MA 02241- 9022
USA
Customer Service
Phone 1-888-Zoetis1 (1-888-963-8471)
Collier County Domestic Animal Sery
Caroline Blevins
7610 Davis Blvd
Naples, FL 34104-5311
Document Document D.
Number Type 1
9024190585 Invoice7JJun-19-2024
un-5-2024
9024351824 Invoice
Jul-31-2024 $1,170.00
Jul-31-2024 $1,228.50
STATEMENT
CUM Number Page #
1000015651•
Balance as of Total Due
1 1 •
Future
$0.00
Current
$2,398.50
Past Due
$0.00
Past Due
$0.00
Past Due
$0.00
Past Due
$0.00
otal Statement Balance
$2,398.50
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TO VIEW INVOICES,AND PAY ONLINE
GO TO:
www.zoetisus.com/billpav
H
For billing questions call 1-888-Zoetis1 (1-888-963-8471), option 3.
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Please pay the balance in full. Otherwise, mark each transaction listed that is being paid and return entire statement copy with your payment.
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co)
Customer•
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1000015651
COLLIER COUNTY DOMESTIC
p
ANIMAL SERV
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Past Amount Due
$0.00;
ai
Current Amount Due
$2,398.50
0
Pay This Amount
$2,398.50
Collier County Domestic Animal Sery ZOETIS US LLC
Caroline Blevins P.O. BOX 419022
7610 Davis Blvd BOSTON, MA 02241- 9022
Naples, FL 34104-5311
USA
Go Green at www.zoetisus.com/mydocuments and select email as your preferred method of receiving in Packet Pg. 1484
16.E.7.d
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Custorner Service
Phone 1-1388-Zaetis1 (1-88D-963- 471i
For the purposes of Section 303(c) of the Federal Food, Drug, and Cosmetic Act, as amended, Zoetis guarantees that no article when shipped is
adulterated or misbranded within the meaning of said Act, or is an article which may not, under the provisions of section 404 or 505 of said Act, as
amended, be introduced into interstate commerce; and that such goods were produced in compliance with said Act and regulations issued thereunder;
and that the goods were produced in compliance with the Fair Labor Standard Act 1938, as amended; and that no chemical substance supplied
hereunder was manufactured, processed, or distributed in commerce in violation of Section 5 or 6 of the Toxic Substances Control Act, a rule or order
issued there -under, or an order issued in an action brought under Section 5 or 7 of that Act.
STANDARD CONDITIONS OF SALE OF ZOETIS US LLC AND ITS AFFILIATES ("ZOETIS")
1. All orders for goods or provision of services (collectively, the "Products") are subject to acceptance by Zoetis. Title to any goods purchased hereunder
0
shall pass to you upon delivery to the carrier.
,
2. Any tax or other charge upon the sale and/or shipment of the goods or provision of services now or hereafter imposed by Federal, State, or Municipal
N
v
authorities shall be paid by you. In the event that the price of any article includes transportation, collection or delivery charges, any increase or decrease
ti
in such charges shall be for your account.
3. EXCEPT AS SET FORTH IN THE LABELING OF THE PRODUCTS SOLD HEREUNDER, OR AS OTHERWISE SPECIFIED IN WRITING BY ZOETIS, ZOETIS MAKES N
EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE PRODUCTS OR SERVICES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
Q
FITNESS FOR A PARTICULAR PURPOSE OR USE.
4. You assume all risk as to the use of the Products. In no event will Zoetis or its affiliates be liable for any loss of profit, business or use, or any other
L
Q
indirect, special, incidental, consequential or punitive damages, even if foreseeable. Total damages recoverable against Zoetis hereunder shall be
exclusively limited to the purchase price of the Products with respect to which damages are claimed.
>
5. Failure of Zoetis to make or of you to take any delivery hereunder (or portions thereof) when due, if occasioned by any circumstances or condition
M
beyond the control of the party so failing, shall not subject said party to any liability to the other and, at the option of either party, the total quantity
N
hereunder shall be reduced by the deliveries so omitted.
c
6. Acceptance of your order by Zoetis is expressly made conditional upon your acceptance of the conditions of sale as set forth herein, notwithstanding
acknowledgement or receipt of your purchase order containing additional or different provisions, or conflicting oral representations by any agent of
Q
Zoetis.00
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7. Unless otherwise stated in writing by Zoetis, return goods are not acceptable under any conditions without prior Zoetis authorization. Any
0
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unauthorized returns will not be accepted nor will Zoetis be responsible for material so returned or for charges incurred by reason of unauthorized
returns.
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8. Credits must be netted against invoiced amounts before calculating discount.
Y
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9. Payments due are billed as of invoice date and not date of receipt of goods or services.
Cd
10. Any collection agency or attorney's fees incurred to collect a delinquent balance shall be paid by you on demand.
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11. All sales of goods shall be made F.O.B shipping point, in accordance with Zoetis' standard shipping terms in effect at such time
V
12. You agree not to resell the products through any unauthorized sub -distribution channels.
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13. Each standard term herein shall apply to all sales of Zoetis Products in the United States unless a term is expressly superseded by a written
agreement between you and Zoetis.
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14. You agree that Zoetis will own and may use for any purpose all data collected in connection with this transaction once such data has been either (i)
m
0
rendered anonymous in such a way that Your identity is not or is no longer identifiable ("anonymized") or (ii) changed, transformed, re -arranged or
vi
otherwise manipulated into a usable and desired form ("transformed"). Zoetis and its affiliates may use all collected data which has not been
anonymized or transformed for internal business purposes, as described in Zoetis' Privacy Policy available at zoetis.com/privacy-policy.
y
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15. If applicable, you agree that you have the right to submit all specimens, animals, and/or biological materials ("Specimens") submitted to the
applicable Zoetis Reference Lab ("ZRL") location and transfer right to the Specimens to ZRL. Any test results, diagnoses, or other analyses produced by
ZRL resulting from these submissions will become the property of Zoetis; provided, however, that ZRL shall not disclose such information in a manner
r
Q
that identifies you, unless specifically required by state or federal agencies. Specimens may be used for research, teaching and commercial purposes.
Specimens will not be returned unless specific arrangements are made, at your expense, in advance of ZRL's receipt.
Packet Pg. 1485
16.E.7.d
❑ Paid
❑ Open
9024351824
9024190585
9024351824
9024190585
VCOG6052 06119/2024
1,228.50
VCOFY9K7 06,0512024
1,170.00
Total US
2,398.50
1,228.50
1,170.00
1,228.50 1,170.00
Packet Pg. 1486
16.E.7.d
Coer County
Exemptions from the Competitive Process
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name:Jef f rey Newman
vendor Name:Zoetls
Division: Domestic Animal Services
Item / service: Veterinary preventatives and medications
Budget Year: FY2022-FY2024
Not to Exceed Amount: $50,000
Fiscal Year
One time purchase: ❑
Multiple purchases:
Requested 10/1 /21-9/30/24
Is there an agreement
associated with this Yes ❑ No ✓❑
date range:
Exemption?
❑ 1. Government Agency/Non-
❑2. Registrations/dues/
❑ 3. Subscriptions/periodicals/
❑4. Advertisements
Profit
training
printed materials
❑5. Utility services — subject
❑ 6. Education/academic
❑ 7. Legal services
❑ 8. Purchases required by
to government control
programs/trainers, speakers
grants/gifts
❑9.Compatibility/proprietary
❑ 10. Shop estimates on
❑11. Personnel/recruitment
❑ 12. Works of art for public
with current systems
disassembled equipment
services
display
❑ 13. Direct purchases
014. Financial instruments
❑15. Entertainment services
❑ 16. Management studies as
for County sponsored events
directed by County Manager
, I
�17. Resolution/BCC direction (Indicate resolution number and approval date): 16. D.20 approved on 6/25/1 3
Description of Purchase: Enter a description of the item(s) items that will be purchased under this exemption.
Veterinary preventatives and medications, including, but not limited to Vanguard, Felocell,
Convenia, Diroban and Antisedan.
Purpose: Describe in detail, the purpose of the requested item(s).
The preventative medications are used to vaccinate cats and dogs against various canine and
feline diseases. the other medications are used to treat medical conditions in cats and dogs.
DAS is in the Zoetis shelter program, which provides significant savings on Zoetis purchases.
Zoetis products can be purchased through veterinary medication distributors, but DAS would not
receive the special shelter pricing. Item 16.D.20, approved on 06/25/13 authorized DAS staff to
participate in any program where manufacturers offer products at a discount to animal shelters,
should participation in such a program be of a financial advantage to DAS.
e rey Newman
DigitallysignwmJeffre
Signature: NewmaniefreyDate ,01,20112928-5'00'
1 /20/22
Date:Requester:Jeffrey
Division Director: Marc/ Perry
Perr Marcy Digitally signed by 5 39 5 arcy
Signature: �/ J
Date: 1 /20/22
05,00?022.01.2015:39:55
Procurement Strate ist:
g Sara Schneeberger
Signature: Digitallysignedby
g SchneebergerSara SchneebergerSara
Date: 2022.01.25 13:09:53
Date:
-05'00'
Procurement Director: Catherine Bigelow
Digitally signed by
Signature: BigelowCatherine BigelowCatherine
Date:
Or designee
Date: 2022.01.25 14:13:35 -05'00'
For Procurement Use Only:
❑One
time approval
One year approval
Multi -Year Approval:
Start 01/25/2022 End 09/30/2024
M
a
Revised 06/17/2021
Packet Pg. 1487