Agenda 09/10/2024 Item #16D 5 (Approve the electonic submital of the Retired and Senior Volunteer Program 2025-2026 Continutation Application to AmeriCorps Seniors)16.D.5
09/10/2024
EXECUTIVE SUMMARY
Recommendation to approve the electronic submittal of the Retired and Senior Volunteer Program 2025-
2026 Continuation Application to AmeriCorps Seniors in the amount of $107,150 and allow the County
Manager or their designee to serve as the authorized representative for the grantor's electronic submission
system, eGrants, throughout the grant period. (Housing Grant Fund 1835 and Housing Match Fund 1836)
OBJECTIVE: To continue to provide uninterrupted operation of the Collier County Retired and Senior Volunteer
Program (RSVP) in alignment with the Quality of Place focus area of the Collier County Strategic Plan, by
supporting access to health, wellness, and human services.
CONSIDERATION: RSVP provides volunteer opportunities and program support to retirees and seniors of Collier
County who dedicate their time and experience to the community at nearly twenty (20) locations throughout Collier
County. The purpose of this application is to provide 133 RSVP volunteers serving residents of Collier County the
opportunity to continue their work with various non-profit agencies through the RSVP Program.
RSVP has been co -sponsored by Collier County since 1990. RSVP is a national volunteer program sponsored by
AmeriCorps Seniors designed to provide individuals aged fifty-five (55) years and older with the opportunity to
share their abilities, interests, and experiences with their communities. Each year, more than 500,000 volunteers use
their experience, skills, and talents through RSVP Projects in the United States, the District of Columbia, Puerto
Rico, and the Virgin Islands.
On November 14, 2023, Agenda Item #16. DA, the Board of County Commissioners (Board) approved the after -
the -fact electronic submittal of the Fiscal Year (FY) 2024 AmeriCorps Retired and Senior Volunteer Program
(RSVP) grant application in the amount of $125,254. On January 31, 2024, the Collier County Community and
Human Services (CHS) Division received notice of award from AmeriCorps RSVP. AmeriCorps anticipates making
three (3) one-year grant awards and generally makes an initial award for the first -year period of performance, based
on a one-year budget. On March 26, 2024, Agenda Item #16. D.8, the Board approved the acceptance of the grant
funds for Year 1 of the possible 3-year grant cycle in the performance period of April 1, 2024-March 31, 2025.
If approved, the period of performance for Year 2 of this grant would be April 1, 2025- March 31, 2026, with a total
cost of $107,150. AmeriCorps Seniors provides 70% of the financial support to maintain staff and volunteer support
of the program. The RSVP Grant has a minimum local match requirement of 30% of the total budget. Historically,
Collier County has met the match requirement via a combination of a cash match and in -kind resources. CHS has
provided the cash match and project management, while Collier County Parks and Recreation has donated the use
of activity rooms for the RSVP volunteer -run Bone Builders Program classes to assist the RSVP Program in
meeting its in -kind contributions. Community businesses further support the program through donations for
volunteer recognition events. Currently, RSVP of Collier County has 112 volunteers who have served 3,397.82
volunteer hours from April 2024 until July 2024, providing a donated value of $40,773.84 of service for residents of
Collier County.
The following table provides a detailed breakdown of the estimated award amounts, 30% local match, and In -Kind
Budget for Year 2:
Program I Project I Estimated I AmeriCorps Local In -Kind
Grant Budget Contribution Match
AmeriCorps RSVP I $107,150 I $75,000 $3,400 $28,750
Seniors
The application requires the County to designate an authorized representative to electronically sign and submit the
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16.D.5
09/ 10/2024
application, required reports, and amendments through the AmeriCorps Seniors eGrants electronic system. Based
on the administrative requirements and required use of eGrants, this action approves the County Manager or her
designee to be the authorized representative. Actions requiring Board approval will continue to be brought forward.
FISCAL IMPACT: The RSVP grant application requests $107,150 annually, with $75,000 funded by the
Corporation for National and Community Service which will reside within Community and Human Services Grant
Fund (1835), Project 33897.
The RSVP grant program requires a 30% local match. A local match of $32,150 will be met through a combination
of a local cash match of $3,400 and in -kind donations estimated at $28,750. The cash match is available through a
transfer from General Fund (0001) to the Human Services Match Fund (1836) Project 33897. Budget Amendments
will be presented separately for approval once funding is awarded.
GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
approval. -CJS
RECOMMENDATION: To approve the electronic submittal of the Retired and Senior Volunteer Program 2025-
2026 Continuation Application to AmeriCorps Seniors in the amount of $107,150 and allow the County Manager or
their designee to serve as the authorized representative for the grantor's electronic submission system, eGrants,
throughout the grant period.
Prepared By: Meredith Gavin, Program Manager, Senior and Social Services, Community and Human Services
Division
ATTACHMENT(S)
1.29557 Application (PDF)
2. Budget Narrative for 25SR267505- final (PDF)
3. Budget -final (PDF)
4. RSVP Survey 8.1.24 (PDF)
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16.D.5
09/10/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.13.5
Doc ID: 29557
Item Summary: Recommendation to approve the electronic submittal of the Retired and Senior Volunteer
Program 2025-2026 Continuation Application to AmeriCorps Seniors in the amount of $107,150 and allow the
County Manager or their designee to serve as the authorized representative for the grantor's electronic submission
system, eGrants, throughout the grant period. (Housing Grant Fund 1835 and Housing Match Fund 1836)
Meeting Date: 09/10/2024
Prepared by:
Title: — Community & Human Services
Name: Karina Bardales
08/13/2024 12:45 PM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
08/13/2024 12:45 PM
Approved By:
Review:
Community & Human Services
Karina Bardales
CHS Review
Community & Human Services
Tami Bailey
Other Reviewer
Community & Human Services
Donald Luciano
Other Reviewer
Operations & Veteran Services
Jeff Weir
OVS Director Review
Community & Human Services
Darrick Gartley
Other Reviewer
Public Services Department
Todd Henry
Level 1 Department Review
Public Services Department
Todd Henry
PSD Level 1 Reviewer
Corporate Compliance and Continuous Improvement
Megan Gaillard
County Attorney's Office
Grants
Public Services Department
Office of Management and Budget
County Attorney's Office
Office of Management and Budget
Grants
County Manager's Office
Board of County Commissioners
Carly Sanseverino Level 2 Attorney Review
Erica Robinson Level 2 Grants Review
Tanya Williams PSD Department Head Review
Debra Windsor Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Blanca Aquino Luque OMB Reviewer
Therese Stanley OMB Reviewer
Amy Patterson Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Skipped 08/14/2024 4:29 PM
Completed 08/15/2024 10:37 AM
Completed 08/15/2024 2:48 PM
Completed 08/15/2024 3:12 PM
Completed 08/15/2024 4:07 PM
Completed 08/16/2024 12:42 PM
Skipped 08/15/2024 9:36 AM
Additional Reviewer Completed
08/21 /2024 8:31 AM
Completed 08/26/2024 11:06 AM
Completed 08/27/2024 12:00 PM
Completed 08/27/2024 12:17 PM
Completed 08/27/2024 12:46 PM
Completed 08/27/2024 3:40 PM
Completed 08/29/2024 4:44 PM
Completed 09/03/2024 10:53 AM
Completed 09/03/2024 2:36 PM
09/10/2024 9:00 AM
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PART I -FACE SHEET
16.D.5.a
APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System) Application X❑ Non -Construction
a. DATE SUBMITTED TO CORPORATION
3. DATE RECEIVED BY STATE
STATE APPLICATION IDENTIFIER:
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
4. DATE RECEIVED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
b. APPLICATION ID:
25SR267505
24SRHFL011
5. APPLICATION INFORMATION
LEGAL NAME: County of Collier
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
UEI NUMBER: JWKJKYRPLLU6
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
area codes):
NAME Meredith Gavin
ADDRESS (give street address, city, state, zip code and county):
3299 Tamiami Trl E
TELEPHONE NUMBER: (216) 780-3005
Ste 700
FAX NUMBER
Naples FL 34112 - 5749
INTERNET E-MAIL ADDRESS: meredith.gavin@colliercountyfl.gov
County: Collier
6. EMPLOYER IDENTIFICATION NUMBER (EIN):
7. TYPE OF APPLICANT:
7a. Local Government - County
596000558
7b. Local Government, Municipal
8. TYPE OF APPLICATION (Check appropriate box).
❑ NEW ❑ NEW/PREVIOUS GRANTEE
❑X CONTINUATION ❑ AMENDMENT
If Amendment, enter appropriate letter(s) in box(es): ❑ ❑
A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (specify below):
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.002
11.a. DESCRIPTIVETITLEOF APPLICANTS PROJECT:
10b. TITLE Retired and Senior Volunteer Program
RSVP of Collier County
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
Collier County; Naples, Marco Island, Immokalee, Goodland, Everglades City
13. PROPOSED PROJECT: START DATE 04/01/25 END DATE 03/31/26
14. CONGRESSIONAL DISTRICT OF: a.Applicant FL 19 b.Program FL 19
15. ESTIMATED FUNDING: Year #:�2
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. FEDERAL
$ 75,000.00
Q YES. THIS PREAPPLICATIOWAPPLICATION WAS MADE AVAILABLE
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
$ 32,150.00
b. APPLICANT
REVIEW ON:
c. STATE
$ 0.00
DATE:
❑X NO. PROGRAM IS NOT COVERED BY E.O. 12372
d. LOCAL
$ 3,400.00
e.OTHER
$ 28,750.00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. ® NO
f. PROGRAM INCOME
$ 0.00
g. TOTAL
$ 107,150.00
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE:
b. TITLE:
c. TELEPHONE NUMBER:
Donald M. Luciano
(239) 252-2509
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. DATE SIGNED:
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Executive Summary
The Collier County AmeriCorps's RSVP program proposes to have 133 AmeriCorps Seniors volunteers
who will provide disaster recruitment, senior companionship, food distribution, Veteran transport to
medical appointments and other necessary services in various location throughout Collier County. The
primary focus area of this project is Healthy Futures. At the end of the three-year grant, AmeriCorps
Seniors volunteers will be responsible for at least 50 Seniors, participating in the Healthy Futures focus
area, reporting an increase in their social activities and 200 families reporting improved food security.
The AmeriCorps investment of $75,000 will be supplemented by $47,754 of local non-federal t9
investment of both cash and in -kind resources.
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Strengthening Communities
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Collier County's RSVP program for its renewal identified critical community needs that were identified
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through Community Needs Assessments and Public Input Surveys. Collier County has a significant
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Senior population (aged 6o+) that has been devastated by the pandemic. Aside from the health crisis,
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Seniors living on fixed incomes have been ravaged by the ongoing economic crisis. Once touted as a
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retirement paradise for Seniors, Collier County Seniors have instead experienced increasing social
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isolation, poverty, food insecurity and homelessness because of the pandemic. During the 2023 point
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in time homeless count done by the Hunger and Homeless Coalition, 269 individuals aged 62 and
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older were homeless. Many were displaced because of Hurricane Ian, while others report their
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inability to afford to pay rent, along with the impact inflation has had on groceries and necessities
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were ultimately what led to them being homeless. Seniors are having to make decisions like spending
$200 on healthy food or utilizing that $200 to help make their rent payment or
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try to keep their utilities on. Social security and retirement are not keeping up with the growing rate
of inflation. Most Seniors make less than $27,00o annually, with even more making below $20,000.
The rising costs of rent, insurance, property taxes and inflation impacting goods and services has all Q
but priced most Seniors out of Collier County, but for those that remain, making ends meet is a daily
struggle.
As a result, Collier County has selected Healthy Futures as the National Performance Measure it will
target for its AmeriCorps Seniors RSVP Renewal application. RSVP Volunteers have a long history in
Collier County and are well received and respected at Volunteer Stations. Often, they are a solid
representation of the target populations as it relates to diversity, equity, inclusion, and accessibility
which allows for greater connectivity with beneficiaries. The RSVP program selected Healthy Futures
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to address economic and social disparities among many target groups living in Collier County.
The following are the proposed activities to be addressed targeting the National Performance Measure
"Healthy Futures."
Obesity/Food
Collier County's Community Needs and Assets Assessment done by the Collier Community
Foundation showed a large income gap between high- and low-income residents, skewing the median
income of the population. It found that "the top 1% in the area makes 73.2 times more than the :.
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bottom 99%." The economic disparity that exists in Collier County has created significant hardships
for those living at or below 8o% of the area median income. Post -pandemic era living has seen N
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dramatic increases in groceries, rent and essential household items. According to the Bureau of Labor N
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Statistics, the cost of store-bought food increased by 23.5% from February 2020 to May 2023. The c
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USDA predicts that grocery store prices will increase 6.6% in 2023. From 2020 to 2021, Collier County
saw rents increase by 38%, the highest in the Country, all while wages remained level. The strain on S
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households was dramatic. Food insecurity reached an all-time high. The number of people who L)
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sought food services in the county in 2022 grew from the prior year by 19,215 households. Since the >
beginning of 2023, 8,000 households have been served as of June 2023. Food scarcity is a reality in
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Collier County for far too many households. RSVP volunteers will be placed at local food distribution a
pantries and meal sites two hours per week for 52 weeks to distribute and serve food to households a
need. It is realistic to think that at least 250 families will benefit from the service provided by these
volunteers. a
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Aging In Place N
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The pandemic fostered an environment of withdrawal and isolation for nations bringing the world to U
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a virtual standstill. Circa 2024, the fallout of the pandemic is still evident. One population that was hit Q
especially hard by the pandemic was Seniors (6o years of age and older). Isolation and withdrawal
were fostered as the new normal for aging populations; Inactivity became common place.
Encouraging Seniors to emerge from a pandemically forced hibernation has been challenging. To
prevent Seniors from regressing to withdrawal and inactivity, RSVP volunteers will recruit seniors to
participate in Bone Builder programs in numerous locations throughout Collier County providing
them the opportunity to socialize and form new friendships while participating in a health activity.
Social companionship is vital to overcoming the withdrawal and isolation so many seniors have
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experienced. RSVP Volunteers will recruit seniors to attend and participate in Bone Builder classes a
minimum of 2 hours per week, per volunteer site, for 52 weeks to promote health and wellness, as
well as social engagement.
Aging in Place
Collier County hosts 4 meal sites for seniors living at or below 6o% of the area median income. These :.
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seniors are provided a warm meal and an opportunity to interact with their peers. However, many
seniors congregate in small groups or isolate away from others due to the lack of stimulus available to c
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get them to engage with one another. Once the meal is complete, most seniors leave. RSVP volunteers N
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will be recruited to provide activities at each of the meal sites at a minimum of one time weekly for c
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two hours for 52 weeks concentrating on activities that encourage social interaction and
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companionship with fellow seniors. RSVP Volunteers will be tasked with engaging at least 75 seniors
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in activities at the meal sites with at least 70 reporting that they have enjoyed the increased L)
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engagement and companionship of others. >
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Beyond working with those experiencing food insecurity and social isolation, Collier County has a
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number of other target areas that RSVP volunteers can provide a great impact. N
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Veterans
Collier County is home to 27,400 Veterans, almost io% of the total population of the county. Most are Q
from the Vietnam conflict. Specific barriers to Veterans accessing medical services and other services ,j
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include lack of transportation and lack of awareness of available services. cm
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The Project Director will conduct outreach to Veteran -serving programs to recruit Veteran volunteers E
who know how to navigate available services to mentor and help other Veterans identify and access U
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services. Volunteers will also help Veterans with access to needed services by providing transportation Q
to the VA and other appointments. This allows volunteers to be a support to Veterans before and after
their appointments to discuss and process results of tests or diagnosis and any needed follow-up
services.
Volunteers will be placed at volunteer stations that provide services to Veterans. Most volunteers will
either be Veterans or family members of Veterans who have a personal connection to this population
and who are knowledgeable or who can effectively learn the service delivery system with training
provided by the volunteer station. The target population will be Veterans of all ages who have not
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accessed services or who do not know how to navigate the service delivery system.
Veterans are more likely to develop a trusting relationship with other Veterans. Utilizing AmeriCorps
Seniors volunteers who are Veterans themselves, or who are family members of Veterans will provide
the Veteran needing services with someone who has similar experiences and can relate to the issues
the Veteran is facing. The efforts of volunteers will positively contribute to the volunteer station by
providing Veterans an additional outlet and increased support and provide station staff with
observations and feedback they otherwise would not have access to.
The desired output for this volunteer role is for 6 Veteran volunteers to serve a total of 15 Veterans
during the grant period. The desired outcome is for at least io of those Veterans to have improved N
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access to medical care and other needed services.
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Tutoring - ESL Students N
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According to census data, 33.7% of households in Collier County speak a language other than English
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in the home, as compared to 21.5% in the United States. Inability to speak English creates many
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barriers for families. Children who cannot speak English struggle in school and are at -risk of dropping L)
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out. The parents of these children cannot help their children with their homework and are less likely to >
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engage with the school. Adults who cannot speak English struggle with finding and maintaining
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employment and in general navigating other everyday experiences that require interaction with N
English -only speakers. Volunteers will be recruited and trained to facilitate an ESL curriculum. c
Targeted recruitment of multilingual individuals will be conducted, but volunteers who speak only
English can also facilitate the curriculum with the appropriate training and support. a
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Our primary partner, Literacy Volunteers of Collier County (LVCC) offers several evidence -based j,
programs; Family Literacy/Children and Parents Reading Together, Adult Literacy, Workplace N
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Literacy, and Citizenship. LVCC trains all tutors how to teach English to non-native speakers and in E
teaching methods for online or in classroom settings. They provide volunteers all materials and
resources, and they match volunteers with a LVCC mentor for a minimum of 4 weeks. Target Q
population includes children/families referred by the schools or who are self -referrals, and adults who
self -refer. Children and families can attend weekly classes for up to three 8-week sessions and adults
can attend up to two 1-hour classes per week, sometimes in groups of up to five students. Volunteers
will be assigned to one case at a time and remain as the tutor during the duration of the student's
participation in the program.
RSVP volunteers provide additional trained capacity to assist the volunteer station in meeting the
demand for their services. Volunteer efforts significantly contribute to student retention and progress
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with their assignments.
The desired output is for RSVP volunteers to be recruited to provide tutoring for at least io students
during the grant period, with the desired outcome being increased academic performance measured
by literacy tests administered by LVCC.
Other Volunteer Opportunities
An important component in volunteerism is that many people who are lonely and isolated have :.
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improved health and wellbeing outcomes when they volunteer. They meet others and develop
friendships and they experience a sense of accomplishment and self-worth by helping others. N
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However, many prospective volunteers have a passion for services that fall outside of CNCS focus N
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areas. There are many community organizations that provide critical and needed services that do not N
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fall under one of these focus areas but can provide an expanded and diverse set of volunteer
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opportunities for our seniors.
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For prospective volunteers who do not want to serve in a volunteer station that provides a service that L)
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falls under an AmeriCorps Seniors focus area, they will be referred to a volunteer station that provides >
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a different service that still meets a critical need in the community. These volunteer assignments will
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be productive, meaningful, and provide significant opportunity for volunteers to engage with other N
volunteers and the community. c
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By meeting a volunteer's need in this way, we can develop a relationship and over time encourage the 15
volunteer to consider other opportunities and to help recruit friends and family. Target population will a
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be determined by those accessing services of a particular volunteer station, and level of service will be ,j
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dependent upon the volunteer stations service delivery method. Desired output is for 20 volunteers to CM
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serve at least ioo individuals over the course of the grant period.
RSVP of Collier County defines diversity as having a range of people involved in the decision -making U
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process and delivery of services that includes various racial, ethnic, socioeconomic, cultural Q
backgrounds, lifestyles, experiences, and interests that reflects the community being served. Our
definition of inclusion is the process by which we recruit and invite diverse populations into all levels
of an organization and the efforts made to create safe spaces to share and discuss differences of
opinion and perspectives. We define equity as the work of a diverse and inclusive organization. It is
the process of ensuring fairness and justice and recognizing that we do not all start from the same
place and must acknowledge and address imbalances that are intentionally or unintentionally
reinforced by how societal structures are designed.
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Evaluation
Collier County RSVP's program has proposed to utilize surveys for the majority of its method for
collecting data. Aside from logs, sign -in sheets, and attendance sheets to document the number of
beneficiaries who received services or assistance, it is critical to collect data regarding the impact that
those services had on the beneficiaries. The data gathered during an effective survey provides a
unique opportunity to obtain detailed insight into a program. Because you can gather large amounts :.
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of feedback directly from individuals who are affected by the program, surveys act as the finger on the
pulse of your project and can measure its strength. Surveys are flexible, easy to implement, and offer
a nearly limitless range of data with reliable results. Ideally a survey that is strong on quantitative
questions but allows for qualitative responses can provide deeper insight into the overall perception of
the volunteer support provided/received and help provide insight into how the overall program is
viewed and perceived, while providing concrete data.
Survey's will be developed in multiple languages and will utilize a Likert scale as this will allow the
responses to be quantified and displayed in graphs and charts. At the conclusion of the quantitative
questions, open-ended comment boxes with ample room will be provided to allow respondents to
answer specific ideas or topics related to the overall volunteer program.
Recruitment and Development
Outreach efforts to engage a diverse and inclusive group or volunteers will include targeted and
intentional participation with community organizations that serve diverse populations. During this
grant period we will prioritize increasing and enhancing our outreach efforts in Immokalee, an
unincorporated town located about 50 miles northeast of Naples. Immokalee is a diverse community
where those of Hispanic or Latino heritage comprises approximately 75% of the total population and
those of Black or African American heritage comprises approximately 20%. The Project Director will
participate in various committees and other community activities in Immokalee to become more
familiar with the dynamics of the community and identify informal community networks and assets
that residents rely upon to meet their needs. These informal community leaders and "helpers" will be
recruited to serve as volunteers with the benefit of accessing additional resources from participation
with RSVP of Collier County. Building trust with these individuals will also help us build trust with the
larger community.
Working with our Advisory Council, RSVP of Collier County will assess project operations through an
equity lens that includes the following questions; what decision is being made, who is at the table, how
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are decisions being made, what assumptions are being made, what are likely impacts, and what
revisions can be implemented. This process is designed to create a more inclusive perspective, drawing
attention to how a decision holds potential to affect marginalized groups and will help us focus on
equity in both processes and outcomes.
Collier County is home to approximately 386,000 residents and increases almost by ioo,000 during
peak season when part-time residents temporarily move to the area. Of the permanent residents, 33%
are over the age of 65, almost 29% are of Hispanic or Latino heritage, just over 7% are of Black or ,
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African American heritage, and io.1% are living in poverty. Additionally, according to United Way of
Florida's most recent ALICE report (Asset Limited, Income Constrained, and Employed), more than N
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40% of families with children in our community do not earn a livable wage (this also includes the N
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Keys region). The poverty rate in Immokalee is approximately 37% and there is a significant portion N
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of the population that still does not earn a living wage although they do not meet the defined poverty
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thresholds. S
Additional Volunteer recruitment efforts include attendance at volunteer expos and other networking �
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opportunities at events that attract potential volunteers. Participation in community groups provides
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an additional avenue for recruitment. Volunteer opportunities are also advertised via Facebook and a
posted on Volunteer Match, idealist.org, volunteer.gov, and engage.pointsoflight.org. Newspaper c
articles by staff and volunteers will be submitted for publication, and recruitment advertisements will
be placed in magazines and various websites. These are traditional strategies that are proven effective a
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and based on previous experience are more successful when targeted to specific populations. As j,
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previously referenced, we will prioritize our outreach and recruitment efforts in Immokalee to identify °N'
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informal community networks and existing assets residents rely upon to meet their needs. The
strategic framework we will utilize to ensure a higher likelihood of success in developing trusting
relationships with our target populations includes strengthening our competency in these four areas; Q
an awareness of our worldview and how we react to different people, our attitude based on beliefs and
values about different cultural differences, our knowledge of different cultural practices and
worldviews, and our skills, including but not limited to our ability to understand, communicate with,
and effectively interact with people across cultures. Specific activities include but are not limited to
partnering with organizations where individuals already have established relationships, maintaining a
consistent presence in the community beyond meetings, and engaging community leaders from the
target population in meaningful roles and in the decision -making process, including leadership roles.
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This is a strategy informed by research from The Substance Abuse and Mental Health Services
Administration (SAMHSA) and has proven effective based on previous experience. In addition to
targeting our efforts in Immokalee to recruit volunteers from the Latino/Hispanic, Black/African
American and Indigenous populations, utilizing the same strategy and practices we will also target
recruitment to individuals from the Veteran community, those with English Language Proficiency
(ELP), those with disabilities, and those from LGBTQ+ communities.
Our plan to develop an inclusive service culture to retain and recognize volunteers will include an,
c
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Annual Welcome Back event in the fall and a Volunteer Recognition event in the spring before our
seasonal volunteers leave the area for the summer. We will also host quarterly workshops and N
N
educational forums to develop and strengthen volunteer capacity, develop awareness of the N
0
importance of diversity, equity, inclusion and accessibility strategies, and provide social activities for N
c
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volunteers to socialize and learn from each other. Workshop and forum facilitators will be identified
0
who have experience and expertise in identified subject areas. Volunteers and volunteer station
c
supervisors with experience and expertise in these subject areas will also be recruited to facilitate these L)
a
activities. Our plans to develop a culture of inclusion at volunteer stations includes annual visits to the >
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stations to review their existing and/or planned strategies to address community disparities and bias in
Lo their service delivery model, and to facilitate an annual meeting for all volunteer station supervisors to a
discuss and share challenges related to community disparities and bias, as well as their strategies and c
any best practices.
Program Management
The RSVP Project Director will manage the day -to day operation of the program and will be
responsible for all CNCS required reports and other required documentation. The development of
strategies and programming will be informed by the RSVP Advisory Council that includes volunteers
from diverse backgrounds. The Advisory Council will also assist with program review and evaluation
to include diverse perspectives and provide transparency. The RSVP Project Director will report all
progress, challenges, and proposed strategies to the Senior and Social Services Grants Manager with
the Community and Human Services Division of Collier County Government.
Volunteer stations: All Volunteer Stations must enter into an MOU with RSVP and provide
required forms prior to volunteer placements. All volunteer stations are provided technical assistance
related to diversity, inclusion, equity and accessibility, as well as, managing grievances and incident
reporting. Volunteers: All potential volunteers will complete an application and be interviewed by the
Project Director and provided an orientation of the program. If the volunteer is appropriate for
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I16.D.5.a
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placement, an interview and orientation with the volunteer station is scheduled. Prior to starting at a
volunteer station, the volunteer will be provided with a written volunteer assignment description and
must agree to any required background checks. Volunteers are also subject to required trainings prior
to starting their assignment and throughout and will maintain a volunteer timesheet. To monitor
program satisfaction and effectiveness a survey will be given to volunteers, program participants, and
volunteer station supervisors twice a year. All data will be submitted to the Project Director and
entered into our Volgistics database. The Project Director and the volunteer station supervisor will,
maintain regular communication via visits, emails, and phone calls.
c
The annual meeting of all volunteer station supervisors and the annual visits to the volunteer
N
stations will be utilized to monitor that the station is providing a safe, inclusive culture for volunteers
N
N
from diverse backgrounds In addition to the annual site visits already described, additional site visits
0
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will be conducted to ensure that volunteers are performing their assigned service activity and that
0
volunteer stations are adhering to AmeriCorps Seniors and Collier County Government regulations
0
S
and guidelines. Of significant importance during all site visits is confirmation and demonstration by
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the volunteer station supervisor that all safety protocols are followed.
a.
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UPDATE: The RSVP Project Director will report all progress, challenges, and proposed strategies to
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Tami Bailey, Manager, Grants, Senior and Social Services.LO
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Organizational Capability
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RSVP of Collier County has been operating under AmeriCorps Seniors (formerly CNCS) and Collier
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County Government since 1998. The Collier County Community and Human Services Division (CHS)
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Q
oversee grant activities and has a demonstrated track record of sound programmatic and fiscal
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N
oversight specifically in grant management. Currently, CHS administers approximately $>_oo million
in federal and state grant funds, along with veteran services. The entire government entity is
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supported by professionals in Human Resources, Risk Management, and Procurement. Each area is
Q
led by professionals with extensive experience and appropriate professional degrees and certification
credentials. The County Attorney's Office reviews all documents for legality. Collier County
demonstrates highly effective financial management through written policies and procedures that
guide our financial staff. The Office of Management and Budget provides additional oversight for
financial grant management providing another layer of internal control. All staff involved with RSVP
programming receive internal training on administrative processing and financial tracking, and the
Grants Compliance Unit examines physical records and cross references the information in our
Volgistics database to ensure accuracy of our data. The RSVP Project Director and the project
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accountant regularly participate in RSVP sanctioned training opportunities and federally sponsored
trainings focused on compliance requirements. Collier County has established purchasing and
procurement policies to oversee fund management and expenditures and implemented an internal
control process to ensure compliance with all policies and grants. Collier County has numerous layers
of fiscal oversite to manage risk related to fraud, waste and abuse. Trainings are provided annually on
how to report any signs of fraud, and trainings on how to report to AmeriCorps and AmeriCorps
Office of Inspector General.,
c
The Collier County Board of County Commissioner's (BCC) are strong supporters of RSVP of
Collier County. The Board consists of five elected officials who serve as the chief legislative body of the c
N
County. The Board provides the space, administrative, financial and organizational support and N
0
direction for RSVP of Collier County. The non-federal share of funding sources to help sustain N
c
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programming will be met through a combination of cash funding from BCC and in -kind donations
0
from Collier County Government, targeted donations from local businesses and individuals, and in-
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kind space provided by local organizations. Project staff includes Tami Bailey, Interim Project Director U
a.
who has io years of AmeriCorps program management and over 20 years of experiencing managing U)
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local, state and federal grant funds. Under the direction of Kristi Sonntag, the Director of Community
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and Human Services and the Financial and Operational Support Manager, Kim Frazier the LO
department collectively holds 30 years of grants administration experience. Collier County is presently c
recruiting a Grant Accountant, with over 20 years of government experience to perform all general
accounting and budget services for the project. Collier County also has an independent Grants a
a
Compliance Unit that conducts annual independent monitorings of the RSVP program to monitor for ,j
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fraud, waste and abuse, as well as, compliance with AmeriCorps Senior programmatic requirements, N
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like compliance background screenings. A monitoring report is provided upon completion outlining if E
any areas of concern or findings were identified. Should there be findings, a corrective action plan
would be issued with a set period of time for correction. To date, no corrective action plan has been Q
issued for the RSVP program.
Collier County Government's mission is to deliver high quality, best value, public services, programs,
and facilities to meet the needs of our residents, visitors, and businesses of today and tomorrow.
Reflected in our mission statement and supported by County Practices and Procedures (CMAs) is our
commitment to equity in meeting the needs of all residents. Collier County Government secures and
provides resources to assist lower to moderate income residents in achieving equitable outcomes to
improve their quality of life, especially for underrepresented groups. The desired outputs and outcomes
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DRAFT16.D.5.a
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reflected in our AmeriCorps Seniors performance measures are also designed to achieve equitable
outcomes to improve the lives of mostly low to moderate income residents, many from
underrepresented groups.
An Equal Employment Opportunity report was generated for the BCC in 20ig. Data showed that
women and persons of color were significantly under -represented in the County workforce. As a
result, to achieve a workforce that mirrors the community we serve, Collier County expanded
outreach efforts and explored new ways to communicate job openings to all race and ethnic groups.
Outreach efforts include involvement at job fairs at local trade schools, colleges, and universities,
c�
outreach to career centers, and partnerships with local community organizations that serve targeted
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populations. The County's Human Resources Division periodically reviews the composition of
N
N
applicant pools for all vacancies to inform progress of recruitment activities and new strategies.
0
c
Additionally, County Practices and Procedures (CMA 5383-2) requires the County to routinely review
0
Human Resources procedures to ensure that its supervisors and managers adhere to its commitment
3
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to equal employment opportunity principals. RSVP of Collier County adheres to these same policies
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and practices in the recruitment of volunteers. N
Other
Cost Effectiveness and Budget Efficiency: `=
Presently, Collier County RSVP is allotted $77,500 for this renewal application. Collier County will
c
exceed the 30% match requirement and did not include all of the costs related to this position,
0
.2
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including the expenditures related to health care, office space and other critical factors necessary to
Q
operate the program. Collier County is exceeding the required number of unduplicated volunteers and
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exceeding the minimum requirements of $>_,000 in annual base federal funding for at least one
unduplicated volunteer in the outcome -based workplan. At this time, Collier County RSVP has 133
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unduplicated volunteers that are incorporated in the outcome -based work plan.
Q
Presently, one full time Program Director who has established excellent relationships in the
community will be able to secure the non-federal support for program sustainability. The AmeriCorps
RSVP program has an excellent reputation in the community and is supported by Collier County
Commissioners who are committed to supporting this program with the necessary fiscal resources to
help sustain the program.
The RSVP Project Director (PD) devotes 8o% of their time to program management.
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1. Describe organization's Diversity, Equity, Inclusion and Accessibility (DEIA) goals and demonstrate
what progress has been made towards achieving them?
Goal: Target recruitment to individuals from the Veteran community, those with English Language
Proficiency (ELP), those with disabilities, and those from LGBTQ+ communities.
Progress: The PD has focused on several targeted recruitment efforts. Significant outreach and
connectivity with the Veteran community has occurred that is evidenced by the PD's monthly,
c
in the Collier County Veterans Council meetings, among numerous others. The PD is
participation tY g � g �
part of the planning committee for the Collier County Veterans Expo. The PD has focused on c
N
recruitment efforts in the Veteran community by participating monthly in Collier County Veterans N
0
Council (CCVC) meetings; participating as a member of the Collier County Veterans Expo planning c
0
committee and recruiting a new volunteer station with Wounded Warriors of Collier County to
3
address Veteran homelessness. As a result of these recruitment efforts 8 Veterans are now RSVP
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volunteers. t�
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The Collier County RSVP PD has also connected with the Hunger and Homeless Coalition, a group
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that also serves as the local Continuum of Care to connect with those who are homeless or living with N
disabilities. The PD has been attending the Immokalee Interagency Council, a group of key c
stakeholders who meet monthly to share information, identify the unique needs of residents, and M
develop solutions for the underserved community of Immokalee, home to many migrant farm 0.
workers and a large population of ELP challenges.
Other agencies the PD works with is Cultivate Abundance, Mision Penial and the Guadalupe Center -
all of which have been volunteer stations serving ELP individuals struggling with food security,
educational disparity and economic and socioeconomic challenges.
Goal: RSVP Project Director (PD) will target and intentionally participate with community
organizations that serve diverse populations in Immokalee.
Progress: In addition to strengthening RSVP relationship with area volunteer stations Cultivate
Abundance and Healthcare Network, the PD has participated in monthly Immokalee Interagency
Council meetings since July 2022. Council members represent social services, governmental agencies
and the business community to share ideas and build partnerships. PD also helped organize a food
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L16.D.5.a
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drive for Mision Peniel (food pantry in Immokalee) in the aftermath of Hurricane Ian and is working
with other local leaders to identify a host site for a Bone Builders class. We have learned through our
work with these groups that a challenge in recruiting Immokalee residents to volunteer is that a
majority of them do not have the time to volunteer due to their own economic struggles. We continue
to develop and strengthen relationships in the area and we continue to recruit non-residents to
volunteer. However, this is also a challenge due to the distance to Immokalee from other areas in
Collier County.,
c
Goal: Retain & recognize volunteers.
Progress: In addition to our 2 signature annual events, a Welcome Back Luncheon and a Recognition c
N
Luncheon, PD scheduled several volunteer workshops to provide volunteers with information and N
0
resources, and to recruit new volunteers. We hosted a workshop by the Collier County Sheriffs Office c
0
(CCSO) November 2022 on Victim & Senior Advocacy. We have scheduled a tour of the county's 911
0
Call Center on January 26, a Crime Prevention workshop by the CCSO on February 21., and a K9
c
Demonstration by the CCSO on March >_o. Our main speaker at our Annual Welcome Back Luncheon L)
a
on January 12 was Lupita Vazquez from Cultivate Abundance. During her presentation Ms. Vazquez >
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highlighted the importance of diversity, equity, and inclusion in the delivery of services in Immokalee.
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Goal: Engage volunteer stations in DEIA work. c
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Progress: PD has conducted several volunteer station visits since July 2022. More visits are scheduled M
and will include review of existing and/or planned strategies to address disparities and bias in service a
a
delivery. PD planned to facilitate an annual meeting of volunteer stations for a discussion about j,
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shared challenges, strategies and best practices related to disparities and bias. However, due to cm
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Hurricane Ian, we will instead use a survey to collect this information and share the results with all of E
our stations.
Goal: Advisory Council will assess project operations through an equity lens. Q
Progress: Advisory Council has met 3 times since July 2022, mostly to identify recruitment
opportunities and to plan events. The Advisory Council assisted with the development of an equity lens
tool that we will implement at our next meeting. PD is developing a list of equity resources Council
members can use to develop their knowledge and is working to identify individuals skilled in DEIA
work to facilitate workshops for the Council (and volunteers).
2. In what ways could organization utilize training, technical assistance, and other resources related
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16.D.5.a
Narratives
to DEIA?
RSVP of Collier County can use training and technical assistance for staff and Advisory Council
members to evaluate our current equity lens tool and revise as appropriate, develop a DEIA
engagement plan for volunteer recruitment and management, and develop a DEIA evaluation
framework for volunteer stations.
3. Describe any challenges your organization is experiencing with recruitment/retention of volunteers. :.
c
Include any relevant information with regard to influencing factors (e.g., Covid-19, inflation, school
protocols), and how AmeriCorps can assist your project in meeting those challenges? N
N
Our current challenge is not recruitment of volunteers, it is recruitment of volunteer stations. Since N
0
the pandemic many former volunteer stations continue to have difficulty recruiting and retaining c
0
staff. This has impacted their capacity to utilize and appropriately supervise volunteers. Several former
0
and potential new volunteer stations have also refused to sign the MOU and expressed that the
c
conditions in the MOU are too onerous and would prefer a much simpler document. We have made L)
a.
several attempts to revise the MOU based on their feedback but have experienced limited success. >
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Some of the issues are with AmeriCorps Seniors MOU requirements. AmeriCorps Seniors can assist by
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surveying all RSVP sites about this matter and revising the requirements as needed to help eliminate a
this barrier to station recruitment. c
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The RSVP of Collier County has demonstrated significant progress toward achieving the goals outlined a
a
in our three-year grant. Currently, we have 112 unduplicated volunteers engaged in outcome -based �
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work plans, which represents 84% of our overall volunteer target. We are confident that we will meet CM
r
and likely exceed our goal of 133 active volunteers by the end of the grant period.
Our dedicated Program Director, who allocates 8o% of their time to program management, has been 5
2
crucial to the program's success. Their commitment ensures the smooth operation of various Q
initiatives, effectively addressing community needs and fulfilling grant objectives.
To meet the grant goals in Healthy Futures, the program has added two volunteer stations focusing
on food insecurity and are actively recruiting the 40 volunteers needed to support these efforts.
Currently, we have achieved 40% of our recruitment goal for these roles.
The Bone Builders Program in Collier County is a cornerstone of our initiatives. This program operates
at 13 different sites throughout the county, serving over 700 seniors. With 65 dedicated volunteers
leading these sessions, we have reached 95% of our volunteer goal for this program. The sessions keep
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IA 16.D.5.a
Narratives
participants active and foster a strong sense of community, underscoring the program's positive social
impact.
Our Program Director has been proactive in reaching out to meal sites across the county, working to
secure Memorandums of Understanding (MOUs) with East Naples Community Park and the Naples
Senior Center. These agreements will help facilitate the placement of volunteers at the county's four
meal sites, enhancing engagement activities and service delivery.
To achieve our goal of providing transportation for veterans to their treatment, we established a new,
c
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MOU between RSVP and the VA. This partnership is now operational, and we are actively recruiting
volunteers for this project. The Program Director plans to attend various veteran events to recruit six N
N
veterans specifically for this program. Additionally, our partnership with the Freedom Waters N
0
Foundation offers therapeutic boating experiences for veterans, further enriching their lives. c
0
Recognizing the value of tutoring and engaging with youth, RSVP has focused on two programs: New
0
Horizons of Southwest Florida and Project Build. Three volunteers have been placed in Project Build, S
providing support to homeless or foster care children and directly assisting over to youth. Volunteers L)
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with New Horizons of Southwest Florida are also making a significant impact, benefiting four youth >
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through their dedicated efforts. In our first year, we have met our goal of serving the county's youth
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through tutoring services and plan to expand this aspect of the program. N
RSVP of Collier County is actively recruiting participants and volunteers for the 9/11 Day of Service, a
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scheduled for September 14, 2024, as the Collier County Emergency Readiness Summit. Post -summit, cu
we aim to recruit at least six new RSVP members to help prepare at least ten community members for a
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emergencies. ,r
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RSVP of Collier County continues to make meaningful contributions to the community through cm
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diverse initiatives that address critical needs and promote volunteerism. With the ongoing support of E
AmeriCorps, we are confident in our ability to meet and exceed the goals outlined in our three-year U
grant cycle, ensuring sustained positive impacts in our community. Q
The progress and achievements detailed in this renewal application underscore our commitment to
the grant objectives and the broader mission of RSVP. We look forward to continuing our partnership
and building on our successes in the coming years.
PNS Amendment (if applicable)
N/A
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GRAFT
16.D.5.a
Performance Measures
Primary Focus Area:
% of Unduplicated Volunteers in Work Plans that result in Outcomes
% of Unduplicated in the Primary Focus Area:
Performance Measure: 1.1 Medical Services
Community Need to be Addressed:
Healthy Futures
85%
71%
Collier County is home to 27,400 Veterans, almost 10% of the total population of the county. Most are from the Vietnam era but the population of
younger Veterans returning is increasing. Veterans in Collier County struggle in obtaining linkage to services available for them whether it is from
the local VA hospital or from local Veteran Service groups. Specific barriers to Veterans accessing mental health and other services include lack
of transportation and lack of awareness of available services. The objective is to connect RSVP volunteers, especially those who are also
veterans, one time per month for 12 months with a Veteran needing access to medical or mental health treatment, along with resources to assist
them in breaking barriers to medical care and treatment.
-ocus Area: Veterans and Military Families
Anticipated
Unduplicated 8
Anticipated
Volunteer 8
Service Activity: Medical Services
Objective: Veterans & Families Served
Number of
Volunteer 2
Stations:
iervice Activity
RSVP volunteers, especially those who are also veterans, one time per month for 12 months with a Veteran
)escription:
needing access to medical or mental health treatment, along with resources to assist them in breaking barriers
to medical care and treatment.
Anticipated V1: Number of veterans served
-arget: 15 How Measured: Tracking System
Instrument Description: transport log
Anticipated
H2OV: Number of individuals with improved access to medical care
Target: 15 How Measured: Tracking System
Instrument Description: survey
Performance Measure: 2.1 Nutrition/Food Support
Community Need to be Addressed:
Collier County's Community Needs and Assets Assessment done by the Collier Community Foundation showed a large income gap between high -
and low- income residents, skewing the median income of the population. It found that " the top 1% in the area makes 73.2 times more than the
bottom 99%." The economic disparity that exists in Collier County has created significant hardships for those living at or below 80% of the area
median income. Post- pandemic era living has seen dramatic increases in groceries, rent and essential household items. According to the Bureau
of Labor Statistics, the cost of store- bought food increased by 23.5% from February 2020 to May 2023. The USDA predicts that grocery store
prices will increase 6.6% in 2023. From 2020 to 2021, Collier County saw rents increase by 38%, the highest in the Country, all while wages
remained level. The strain on households was dramatic. Food insecurity reached an all time high. The number of people who sought food services
in the county in 2022 grew from the prior year by 19,215 households. Since the beginning of 2023, 8,000 households have been served as of June
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DRAFT
16.D.5.a
Performance Measure: 2.1 Nutrition/Food Support
2023. Food scarcity is a reality in Collier County for far too many households. RSVP volunteers will be placed at local food distribution pantries
and meal sites two hours per week for 52 weeks to distribute and serve food to households in need.
Number of
Focus Area: Healthy Futures Objective: Obesity and Food Volunteer 2
Stations:
c
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Anticipated
L
Unduplicated 20
N
0
N
Anticipated
N
Volunteer 2
0
0
N
C
O
Service Activity: Nutrition/Food Support
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7
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Service Activity
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distribution of food and meals 2 hours per week for 52 weeks to improve food security for individuals assisted.
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Description:
V
Anticipated H4A: Number of individuals served
IL
N
Target: 250 How Measured: Tracking System
u7
Instrument Description: cars and meal counts
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Anticipated
H12: Number of individuals who report increased food security
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Target: 200 How Measured: Tracking System
tt
Instrument Description: survey
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Performance Measure: 6.1 Tutoring
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Community Need to be Addressed:
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According to census data, 33.7% of households in Collier County speak a language other than English in the home, as compared to 21.5% in the
v
United States. Inability to speak English creates many barriers for families. Children who cannot speak English struggle in school and are at- risk
Q
of dropping out. The parents of these children cannot help their children with their homework and are less likely to engage with the school. Adults
who cannot speak English struggle with finding and maintaining employment and in general navigating other everyday experiences that require
interaction with English- only speakers.
A volunteer will facilitate ESL curriculum. A RSVP Volunteer will provide tutoring one hour per week for 20 weeks at school or after- school
locations to support one or two ESL students with their homework.
Number of
=ocus Area: Education Objective: K- 12 Success Volunteer 1
Stations:
Anticipated
Unduplicated 5
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DRAFT
16.D.5.a
Performance Measure: 6.1 Tutoring
Anticipated 5
Volunteer
Service Activity: Tutoring
Service Activity
RSVP Volunteers will provide tutoring one hour per week for 20 weeks at school or after- school locations to
Description:
support ESL students with their homework.
Anticipated ED1A: Number of individuals served
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m
Target: 2 How Measured: Tracking System
N
G
N
Instrument Description: Volunteer documented meetings, station sign in logs
N
Anticipated
0
N
ED5A: Number of students with improved academic performance
C
Target: 2 How Measured: Tracking System
3
Instrument Description: Surveys
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U)
Performance Measure: 9.1 N/A
Community Need to be Addressed:
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An important component in volunteerism is that many people who are lonely and isolated have improved health and wellbeing outcomes when they
N
volunteer. They meet others and develop friendships and they experience a sense of accomplishment and self- worth by helping others. However,
r
many prospective volunteers have a passion for services that fall outside of CNCS focus areas. There are many community organizations that
provide critical and needed services that do not fall under one of these focus areas but can provide an expanded and diverse set of volunteer
v
opportunities for our seniors.
Q
Number of
Q
Focus Area: Other Community Priorities Objective: Other 3
Volunteer
In
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Stations:
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N
Anticipated
Unduplicated 20
E
z
Anticipated
Volunteer
Q
20
Service Activity: N/A
iervice Activity
For those prospective volunteers who do not want to serve in a volunteer station that provides a service that
)escription:
falls under a CNCS focus area, they will be referred to a volunteer station that provides a different service that
must still meet a critical need in the community, and where their volunteer assignments are productive,
meaningful, and provide significant opportunity for volunteer to engage with other volunteers and the
community.
Anticipated SC1: Grantee met their target for community priority activity (Yes/No)
arget: 20 How Measured: N/A
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DRAFT
16.D.5.a
Performance Measure: 9.1 N/A
Instrument Description: For those prospective volunteers who do not want to serve in a volunteer station that provides a service that falls
under a CNCS focus area, they will be referred to a volunteer station that provides a different service that must still
meet a critical need in the community, and where their volunteer assignments are productive, meaningful, and
provide significant opportunity for volunteer to engage with other volunteers and the community.
Anticipated
c
- - No outcome selected-
Target: How Measured:
m
Instrument Description:
N
G
N
6
N
O
N
C
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Performance Measure: 10.1 Companionship
3
Community Need to be Addressed:
•E
COVID- 19 fostered an environment of withdrawal and isolation for nations bringing the world to a virtual standstill. Circa 2023, the fallout of
c
V
COVID is still evident. One population that was hit especially hard by the pandemic were Seniors (60 years of age and older). Isolation and
d
withdrawal were fostered as the new normal for aging populations; Inactivity became common place. Encouraging Seniors to emerge from a
>
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pandemically forced hibernation has been challenging. In order to prevent Seniors from regressing to withdrawal and inactivity, RSVP volunteers
will recruit seniors to participate in Bone Builder programs in numerous locations throughout Collier County providing them the opportunity to
r-
socialize and form new friendships while participating in a health activity. Social companionship is vital to overcoming the withdrawal and isolation
LO
so many seniors have experienced. RSVP Volunteers will recruit new seniors to attend and participate in Bone Builder classes a minimum of 2
hours per week, per volunteer site, for 52 weeks to promote health and wellness, as well as social engagement.
C
Number of
Focus Area: Healthy Futures Objective: Aging in Place Volunteer 12
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Stations:
M
Q.
Anticipated
Q
Unduplicated 68
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Anticipated
=
Volunteer
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68
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Service Activity: Companionship Q
Service Activity
RSVP Volunteers will teach and provide Bone Builder instruction a minimum of 2 hours per week, per volunteer
Description:
site, for 52 weeks to promote healthy social engagement with peers along with health and wellness.
Anticipated H4A: Number of individuals served
Target: 75 How Measured: Tracking System
Instrument Description: Sign In Sheet
Anticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde
Target: 70 How Measured: Tracking System
Instrument Description: Survey
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DRAFT
16.D.5.a
Performance Measure: 11.1 Companionship
Community Need to be Addressed:
Collier County hosts 4 meal sites for seniors living at or below 60% of the area median income. These seniors are provided a warm meal and an
opportunity to interact with their peers. However, many seniors congregate in small groups or isolate away from others due to the lack of stimulus
available to get them to engage with one another. Once the meal is complete, most seniors leave. RSVP volunteers will be recruited to provide
activities at each of the meal sites at a minimum of one time weekly for two hours for 52 weeks concentrating on activities that encourage social
interaction and companionship with fellow seniors.
O
-ocus Area: Healthy Futures
Anticipated
Unduplicated 6
Anticipated
Volunteer 6
Service Activity: Companionship
Objective: Aging in Place
iervice Activity
RSVP volunteers will be recruited to provide activities at each of the meal sites at a minimum of one time
)escription:
weekly for two hours for 52 weeks concentrating on activities that encourage social interaction and
companionship with fellow seniors.
Anticipated H4A: Number of individuals served
Farget: 80 How Measured: Tracking System
Instrument Description: Attendance record
Anticipated
H9A: Number of individuals who report having increased social support or improved capacity for inde
Target: 75 How Measured: Tracking System
Instrument Description: Survey
Number of
Volunteer
Stations:
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Performance Measure: 12.1 Disaster Preparation
Community Need to be Addressed:
Collier County seeks to host a disaster fair symposium and recruit volunteers to help older American's and underserved communities create their
own personal disaster plans that are specific to their community, location and evacuation zone. RSVP volunteers will work 4 hours one time at this
event to assist in signing up attendees to serve as volunteers to support this project. These volunteers will only assist at the event in volunteer
recruitment activities. These volunteers will
xus Area: Disaster Services
Anticipated
Unduplicated 6
Objective: Disaster Assistance Provided
Number of
Volunteer 1
Stations:
Q
For Official Use Only
Page 21
Packet Pg. 960
DRAFT
16.D.5.a
Performance Measure:
Anticipated 6
Volunteer
12.1 Disaster Preparation
Service Activity: Disaster Preparation
iervice Activity
RSVP volunteers will work 4 hours one time at this event to sign up volunteers to support this project.
)escription:
Anticipated G3- 3.4D: Number of organizations that received capacity building services
arget: 10 How Measured: Tracking System
Instrument Description: volunteer roster
Anticipated
G3- 3.10AD: Number of organizations that increase their efficiency, effectiveness, and/or program re
Target: 2 How Measured: Tracking System
Instrument Description: survey
For Official Use Only
Page 22
Packet Pg. 961
DRAFT
16.D.5.a
Required Documents
Document Name
Status
Applicant Operational and Financial Management Survey (OFMS) Not Sent
V
For Official Use Only
Page 23
Packet Pg. 962
16.D.5.a
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Packet Pg. 963
Budget Narrative: RSVP of Collier County for County of Collier
16.D.5.b
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
Position/Title -Qty -Annual Salary % Time
CNCS Share
Grantee
Share
Total Amount
Excess
Amount
Project Director: - 1 person(s) at 73169 each x 80 % usage
58,535
58,535
Accounting Supervisor: - 1 persons) at 81400 each x 1.59 %
EE
�
1,294
usage
Grant Manager: - 1 person(s) at 102016 each x 2 % usage
2,040
2,040
Category Totals
61,869
L
61,869
B. Personnel Fringe Benefits
Item -Description
CNCS Share
Grantee
Share
Total Amount
Excess
Amount
FICA: FICA is % : 6.2 for Social Security and %for
4,734
4,734
Medicare. The total attributed payroll to the grant is 61,869.
Iota is $
Health Insurance:
0
Retirement: Retirement is 13.57% of total salary which is the
percentage used for all Collier County Regular Class Employees.
8,397
0
8,397
0
The total attributed payroll to the grant is $61,869.
Life Insurance:
Category Totals
13,131
�
13,131
C. Project Staff Travel
Local Travel
Purpose -Calculation
CNCS Share
Grantee
Total Amount
Excess
Share
Amount
Category Totals
F=F
Long Distance Travel
Purpose -Destination -Other Travel -Trans. Amount -Meals/
CNCS Share
Grantee
mount
[Total
Excess
Lodging
Share
Amount
0: - Meals/Lodging 0 Trans 0 Other 0
�o
F—=o�
Category Totals
E=[7
o
F =o
E7E
D. Equipment
Item/Purpose -Qty -Unit Cost
CNCS Share
Grantee
Total Amount
Excess
Share
Amount
Category Totals
L o IE=i]E=�]E=�]
E. Supplies
Item/ Purpose -Calculation
CNCS Share
Grantee
Total Amount
Excess
Share
Amount
Category Totals
[7==E==
F. Contractual and Consultant Services
Purpose -Calculation II CNCS Share II Grantee I Total Amount II Excess
Share Amount
C
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Packet Pg. 964
Category Totals
I. Other Volunteer Support Costs
Item
CNCS Share
Grantee
Total Amount
Excess
Share
Amount
Criminal Background Check:
1,000
1,000
Bone Builders classroom space rental (estimate 575 classes/year
28,750
28,750
at an average of $50 per class) In -kind::
Category Totals
29,750
29,750
J. Indirect Costs
Calculation -Rate Type -Rate -Rate Claimed -Cost Basis
ECS Share
Grantee
Share
Total Amount
Excess
Amount
Category Totals
E=�]E=o
F�
Section Totals 75,000 29,750 104,750
PERCENTAGE
Section II. Volunteer Expenses
A. Other Volunteer Costs
Item -Description
CNCS Share
Grantee
Share
Total Amount
Excess
Amount
Meals:
�E=01��
Uniforms:
E�7 0
F
0
Insurance:
�
O
E
I I
�
I =
Recognition: Matching requirements will be met through a
combination of cash funding from Collier County Board of County
0
2,400
F��2,400l
0
Commissioners. $2,400 is secured cash match from local funds.
Volunteer Travel:
�E70
Category Totals
EI:2,400
2,400
F
Section Totals 2,400 2,400
PERCENTAGE 0.00% 100.00% =
Budget Totals 75,000 32,150 107,150 0
PERCENTAGE
Required Match 30.00%
Source of Funds
Section11 Description
Matching requirements will be met through a combination of secured cash funding from
Section I. Volunteer Support Expenses Collier County Board of County Commissioners $1,000 and in -kind donations are currently
based upon classroom space donations from Collier County BCC and local community
facilities $28,750.
Section ll. Volunteer Expenses Matching requirements will be met through a combination of cash funding from Collier County
Board of County Commissioners. $2,400 is secured cash match from local funds.
a+
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Packet Pg. 965
August 12, 2024 4:23 PM
RPT_BGT_
16.D.5.c
RSVP of Collier County
County of Collier
Application ID: 25SR267505
Budget Dates: 04/01/2024 - 03/31/2027
Total Amt
CNCS Share
Grantee Share Excess Amount
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
61,869
61,869
0
0
B. Personnel Fringe Benefits
FICA
4,734
4,734
0
0
Health Insurance
0
0
0
0
Retirement
8,397
8,397
0
0
Life Insurance
0
0
0
0
Total $13,131
$13,131
$0
$0
C. Project Staff Travel
Local Travel
Long Distance Travel
0
0
0
0
Total $0
$0
$0
$0
D. Equipment
E. Supplies
F. Contractual and Consultant Services
I. Other Volunteer Support Costs
28,750
0
28,750
0
Criminal Background Check
1,000
0
1,000
0
Total $29,750
$0
$29,750
$0
J. Indirect Costs
Section I. Subtotal
$104,750
$75,000
$29,750
$0
Section II. Volunteer Expenses
A. Other Volunteer Costs
Meals
0
0
0
0
Uniforms
0
0
0
0
Insurance
0
0
0
0
Recognition
2,400
0
2,400
0
Volunteer Travel
0
0
0
0
Total $2,400
$0
$2,400
$0
Section II. Subtotal
$2,400
$0
$2,400
$0
Budget Totals
$107,150
$75,000
$32,150
$0
Funding Percentages
70.00%
30.00%
Required Match
30.00%
# of years Receiving CNCS Funds
20
Form 424A Modified SF-424A (4/88 and 12/97)
Page 1
Packet Pg. 966
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
General Information
1. Organization Legal Name (As it appears in eGrants) *
County of Collier
2. EIN *
596000558
3. City, State Associated with EIN *
Naples, FL
4. UEI (Unique Entity Identifier) *
JWKJKYRPLLU6
5. Assistance Listing Number Associated with Funding Opportunity *
94.002
Packet Pg. 967
16.D.5.d
6. Application Identification Number (As it appears in eGrants) *
25SR267505
7. NOFO/Grant Competition *
O RSVP Competition
O FGP/SCP/SDP Renewal
O AC State and National
OAC State and National Native Nations
OResearch Grants
ODays of Service
OVolunteer Generation Fund
O VISTA
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16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Operational Management
The policies identified below address some of the most critical elements for
administration of a federal grant. As a recipient of federal funds, organizations
are required to have a full complement of programmatic, financial, and
administrative policies, as well as internal controls in place, as applicable.
Policies and procedures should be reviewed and refined, as applicable, at least
once every two years. Should the applicant receive federal funding from
AmeriCorps, full copies of the policies and procedures may be requested for
monitoring purposes.
Please indicate whether the organization has current written policies and
procedures in the following areas (select Yes or No):
8. Personnel/Employee Handbook *
OYes
O No
9. Financial/Internal Controls *
OYes
►fe
10. Sub -award and/or Service Site Monitoring and Oversight *
Packet Pg. 969
16.D.5.d
OYes
O No
O N/A
11. Timekeeping *
OYes
O No
12. Travel Guidance, including purchase/travel credit card use *
OYes
O No
13. Procurement *
OYes
O No
14. Standards for Use of Federal Funds *
OYes
O No
15. Code(s) of Conduct/Ethics, applicable to employment/purchasing
Packet Pg. 970
OYes
16.D.5.d
O No
16. Document Retention *
OYes
O No
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Packet Pg. 971
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Operational Management
Please indicate the training areas below that are provided to employees by
the organization (select Yes or No)
17. Personnel/HR Issues *
OYes
No
18. Financial Accounting *
OYes
O No
19. Risk Management *
OYes
No
20. Cyber-security *
Packet Pg. 972
16.D.5.d
OYes
O No
21. Fraud, Waste, and Abuse *
OYes
O No
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Packet Pg. 973
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Financial Management
22. Are financial reports (profit and loss, budget vs. actual, etc.) provided to and
reviewed by leadership level staff, at least quarterly? *
OYes
No
23. Does the organization utilize an automated accounting system? *
OYes
O No
24. Can the organization's accounting system separate the receipts and payments
of a federal grant from the receipts and payments of the organization's other
activities supported by separate funding streams? *
OYes
O No
25. Can the organization's accounting system summarize expenditures from a
federal grant according to different budget categories such as salaries, rent,
Packet Pg. 974
16.D.5.d
supplies, and equipment? *
OYes
O No
26. How often does the organization post transactions to the accounting system
ledger(s)?
*
O Daily
O Weekly
O Monthly
OQuarterly
OAnnually
O Other
27. Does the organization use an automated payroll system? *
OYes
O No
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Packet Pg. 975
16.D.5.d
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Packet Pg. 976
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Financial Management
Please indicate whether organizational leadership approval is required for
any of the following financial transactions (select Yes or No):
28. Opening/Closing Bank Accounts *
OYes
No
29. Opening Lines of Credit *
OYes
O No
30. Assigning Credit Cards *
OYes
No
31. Buying/Selling Property *
Packet Pg. 977
OYes
16.D.5.d
O No
O N/A
32. Financial Investment/Divestment *
OYes
O No
O N/A
33. Has the organization issued loans to an employee or officer of the
organization or forgiven/written-off any loans or debts in the last year?
OYes
O No
O N/A
34. Please identify who is authorized to write-off any debt owed to the
organization as a bad debt. *
OAccountant
O Chief Financial Officer
OCEO/Executive Director
OBoard Committee
Packet Pg. 978
16.D.5.d
OBoard Chair
35. Has the organization experienced cash flow deficits an any point in the
previous 2 years? *
OYes
O No
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Packet Pg. 979
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Compliance
36. Has the organization received federal funds for similar programs or projects?
*
OYes
No
37. If so, has your organization met federal program requirements for similar
programs? *
O Yes
O No
O N/A
38. Has an audit been performed on the organization's financial accounts? *
OYes
W
39. If so, what was the audit opinion?
Packet Pg. 980
16.D.5.d
O Modified
O Unmodified
OAdverse
O N/A
40. If applicable, has the organization addressed any outstanding deficiencies
identified in the most recent audit? *
OYes
O No
O N/A
41. Please provide any clarifications or similar remarks/information in the section
below (optional):
Enter your answer
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Packet Pg. 981
16.D.5.d
Applicant Operational and Financial Management Survey
* Required
Preparer's Certification
42. Preparer's Name (First, Last) *
Mark Kadlec
43. Preparer's Email *
mark.kadlec@colliercountyfl.gov
44. Preparer's Position Title *
Accounting Supervisor
45. 1 certify that the above information is complete and correct to the best of my
knowledge and ability. *
0 1 Certify
O 1 Do Not Certify
46. Date of Certification *
Packet Pg. 982
8/1/2024
16.D.5.d
9
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Packet Pg. 983