Agenda 08/27/2024 Item #16C 2 (To maintain compliance and continue funding daily operations within the Water/Sewer Operating budget (Fund 4008).)08/27/2024
EXECUTIVE SUMMARY
Recommendation to authorize a Budget Amendment in the amount of $350,000 to maintain compliance and
continue funding daily operations within the Water/Sewer Operating budget (Fund 4008).
OBJECTIVE: To reallocate the Fiscal Year 2024 (FY24) Water/Sewer operational funding to continue critical
operations to maintain compliance and reliability.
CONSIDERATIONS: This budget amendment is to transfer $350,000 from one fund center to fund the personal
services through FY24. This additional funding is necessary to cover the unexpected rise in field operations costs
due to moving many more repair activities in-house. With the increase in responses to damage caused by
contractors to our system, expanding the performance of in-house repairs has allowed us to expedite the restoration
of services and save mark-up on contractor repairs.
The frequency and intensity of this years’ storm events has precipitated the need for deploying auxiliary crews
during times they would not normally be scheduled.
Collections repair activities for all asset types (FY23 YTD vs. FY24 YTD)
Fiscal
Year
Time Period Total Labor Hours (per
Cityworks)
Total Labor Cost (per
Cityworks)
2023 10/01/2022 -
07/18/2023
2219 $85,957.67
2024 10/01/2023 -
07/18/2024
5426 $257,366.29
Summary: Wastewater Collections has spent over 244% more labor hours on all repair activity types during the
same FY23 and FY24 period and almost 300% more in total labor cost.
Collections repair activities for Gravity Main, Lateral, and Forcemain asset types (FY23 YTD vs. FY24 YTD)
Fiscal
Year
Time Period Total Labor Hours (per
Cityworks)
Total Labor Cost (per
Cityworks)
2023 10/01/2022 -
07/18/2023
739 $29,756.80
2024 10/01/2023 -
07/18/2024
3,331 $186,512.27
Summary: Wastewater Collections has utilized 350% more labor on pipeline repair activity types year over year
(FY23 vs. FY24). This represents a *527% increase in Cityworks estimated in -house labor expenditures for
pipeline repair activities.
*Major drivers of in-house labor costs in FY24 YTD are the Polly Ave FM break ($34,497.84), and MPS 302 FM
break ($103,207.68).
All data is based on available Cityworks data. A spreadsheet breakdown of all work orders is included.
FISCAL IMPACT: The requested budget amendment will provide funding for year-end operational costs
covering the personal services for Wastewater Field Operations through FY24. The budget amendment will
reallocate $350,000 within the Water/Sewer Operating budgets (Fund 4008).
GROWTH MANAGEMENT IMPACT: There is no growth management impact for this action.
16.C.2
Packet Pg. 1021
08/27/2024
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal issues and
requires majority vote for approval. -JAK
RECOMMENDATION: To authorize a Budget Amendment in the amount of $350,000 to maintain compliance
and continue funding daily operations within the Water/Sewer Operating budget (Fund 4008).
Prepared by: Robert Von Holle, Director - Wastewater Division
Cynthia Balterman, Supervisor - Operations II - Wastewater Division
16.C.2
Packet Pg. 1022
08/27/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2
Doc ID: 29481
Item Summary: Recommendation to authorize a Budget Amendment in the amount of $350,000 to maintain
compliance and continue funding daily operations within the Water/Sewer Operating budget (Fund 4008).
Meeting Date: 08/27/2024
Prepared by:
Title: – Wastewater
Name: Cynthia Balterman
07/31/2024 9:16 AM
Submitted by:
Title: Division Director - Wastewater – Wastewater
Name: Robert Von Holle
07/31/2024 9:16 AM
Approved By:
Review:
Wastewater Robert Von Holle PUD Reviewer Completed 07/31/2024 11:28 AM
Public Utilities Operations Support Katrina Lin PUD Reviewer Completed 07/31/2024 12:42 PM
Public Utilities Department Vincent Dominach Level 1 Department Review Completed 07/31/2024 1:12 PM
Public Utilities Operations Support Joseph Bellone PUD Reviewer Completed 08/05/2024 9:48 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/07/2024 2:37 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/07/2024 2:41 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/07/2024 2:42 PM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 08/08/2024 9:10 AM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 08/21/2024 11:58 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 08/27/2024 9:00 AM
16.C.2
Packet Pg. 1023