Agenda 08/27/2024 Item #16A 8 (The 2024-2025 Pepper Ranch Preserve Volunteer Camp Host Volunteer Agreement)08/27/2024
EXECUTIVE SUMMARY
Recommendation to approve and execute the 2024-2025 Pepper Ranch Preserve Volunteer Camp Host
Volunteer Agreement.
OBJECTIVE: To approve the 2024-2025 Pepper Ranch Preserve Camp Host Volunteer Agreement.
CONSIDERATIONS: The previous camp host term has expired. The camp host will live at the Pepper Ranch
campground for a minimum of six (6) months and a maximum of nine (9) months starting in October of each year.
The preserve is open to the public Friday - Sunday during the months of November through June. Staff is
requesting to allow a new volunteer to serve as the Pepper Ranch Preserve Camp Host for the upcoming open
season.
Staff advertised the volunteer host position from March 1 - April 20, 2024. Three applications were received, and
interviews were conducted on April 25 and 29, 2024. Gerald Jenkins is the applicant who has been selected to be
the Pepper Ranch Preserve Camp Host Volunteer for the 2024-2025 season.
Staff will continue the process every year to fill the position for each upcoming open season. The camp host
volunteer has successfully completed and passed a pre-employment background check, drug test, physical
examination, and Level 2 criminal records check (fingerprinting). The applicant will be expected to comply with all
Collier County volunteer policies and procedures.
FISCAL IMPACT: All costs related to this agreement are included in the proposed FY25 Conservation Collier
Maintenance Fund (1062) budget; additional funds are not required.
LEGAL CONSIDERATIONS: This Item has been approved for form and legality and requires a majority vote
for Board approval. -SAA
GROWTH MANAGEMENT IMPACT: No Growth Management impact is associated with this Item.
RECOMMENDATION: To approve and authorize the Chairman to execute the attached Agreement for the
Pepper Ranch Preserve volunteer camp host.
Prepared by: Christal Segura, Environmental Specialist II, Development Review Division
ATTACHMENT(S)
1. Camp Host Volunteer Agreement (PDF)
2. CMA 5913 - Camp Host Volunteer Agreement (PDF)
16.A.8
Packet Pg. 233
08/27/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.8
Doc ID: 29482
Item Summary: Recommendation to approve and execute the 2024-2025 Pepper Ranch Preserve Volunteer Camp
Host Volunteer Agreement.
Meeting Date: 08/27/2024
Prepared by:
Title: Technician – Development Review
Name: Lucia Martin
07/22/2024 2:30 PM
Submitted by:
Title: Environmental Specialist –
Name: Jaime Cook
07/22/2024 2:30 PM
Approved By:
Review:
Development Review Summer BrownAraque Other Reviewer Completed 07/29/2024 11:48 AM
Growth Management Community Development Department Diane Lynch GMD Approver Completed
08/01/2024 5:57 PM
Transportation Management Operations Support Evelyn Trimino Other Reviewer Completed
08/05/2024 12:20 PM
Development Review Matt Denison GMCDD Reviewer Completed 08/05/2024 12:36 PM
Unknown Jaime Cook Division Director Completed 08/06/2024 12:22 PM
County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 08/07/2024 9:17 AM
Growth Management Community Development Department James C French Growth Management Completed
08/13/2024 11:26 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/13/2024 12:41 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/14/2024 4:23 PM
Office of Management and Budget Laura Zautcke OMB Reviewer Completed 08/20/2024 9:29 AM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 08/20/2024 11:49 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 08/27/2024 9:00 AM
16.A.8
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16.A.8.a
Packet Pg. 235 Attachment: Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
16.A.8.a
Packet Pg. 236 Attachment: Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
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Packet Pg. 237 Attachment: Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
16.A.8.aPacket Pg. 238Attachment: Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
CMA # 5913
VOLUNTEER PROGRAM
Page 1 of 5
[Effective Date: May 1, 2009; Revised: June 5, 2020]
§ 5913-1. Purpose.
The purpose of this Instruction is to provide guidelines for the utilization of volunteers to provide
services to Collier County Government and to the Collier County Community. It is the intent of
Collier County Government to ensure due diligence is used in the background screening of
Volunteers and to ensure adherence to the related Statutes, Ordinances and CMAs in the utilization
of Volunteers.
§ 5913-2. Concept.
It is the practice of the County to utilize volunteers on the basis of their interests, skills, aptitudes and
experience as those skills can assist the County to service the needs of its citizens and visitors. It is
the practice of the County to offer volunteer opportunities to all persons without regard to race,
creed, color, sex, age, national origin, religion, handicap, or marital status. Volunteer assistance is
for the purpose of extending citizen services beyond what is provided for in the operational budget.
Volunteers should never replace paid staff, nor will paid staff be asked to perform work that is part of
their current job descriptions on a non-paid voluntary basis. Volunteers will be expected to perform
in cooperation with the organization’s staff and comply with organization guidelines at all times .
Volunteers shall be designated as either a regular service volunteer or an occasional volunteer.
§ 5913-3. Directive.
The respective Division Director will ensure that the stipulations of all applicable statutes, ordinances
and County Manager CMAs are followed in the utilization of volunteer services. This includes, but
is not limited to Chapters 125 and 440, Florida Statutes, CMAs: 5204, Fleet Management System,
5311.1, Standards of Conduct, 5805, Eligibility to Drive County Vehicles, 5390
Fingerprinting/Background Checks and 5385, Recruitment and Selection.
Definitions:
Regular Service Volunteer
An individual who is engaged in specific voluntary service activities on an on-going or continual
basis for a period longer than 5 shifts or upon completion of the Bright Futures Program
requirements (75 or 100 hours) is required to apply to become a “Regular Service” volunteer.
Requirements:
• Must be a minimum of 13 years of age
• If under 18, must submit written parental or legal guardian permission
Complete an electronic Volunteer Application
• Complete divisional screening or interview process
• Pass any required background checks and rescreening as may be required
• Attend Volunteer Orientation and report to a defined supervisor
• Will wear, at all times, County issued badge or other identification of
volunteer status
16.A.8.b
Packet Pg. 239 Attachment: CMA 5913 - Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
CMA # 5913
VOLUNTEER PROGRAM
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• Must submit a time log to his/her supervisor or designee at minimum on a
monthly basis or use electronic time reporting for each volunteer
occurrence/shift volunteered
• Follow all applicable CMAs
Occasional Service Volunteer
Occasional Service Volunteers provide a one-time, or short-term service, or participate in the Bright
Futures program or other student-oriented volunteer requirement program (up to the maximum
number of required hours). Educational field trips to visit County facilities are not considered
volunteer assignments.
Requirements:
• Must be a minimum of 13 years of age
• If under 18, must submit written parental or legal guardian permission
• Will wear, at all times, County issued badge or other identification of
volunteer status
• While volunteering, will be overseen 100% of the time by a County staff
member
• Will attend event orientation and safety briefing and will be accountable to
defined supervisor for the volunteer event time-log should be submitted to
the assigned supervisor before leaving the assignment, or use electronic time
reporting for the volunteer hours worked
• If a club or group assisting with special events or short-term projects, shall
complete a Group Application and an individual application for all
volunteers and it will be approved by the Director or delegate prior to the
event
• If a club or group, a group participation roster is required and the group
participation roster will serve as the time log form
• All parental approvals are obtained prior to the start of the event, as
applicable
A. Volunteer Assignments:
(1) The Division is required to:
a. Submit a request to fill a Volunteer position through the County electronic
hiring system for review and advertising, including classification.
b. Coordinate the proper background screening, as follows:
i. Fingerprint level (Level 2) background screening through County
Facilities Management is required for all volunteers who are working
with children and may not be fully supervised, or are in safety-
sensitive roles whether Regular Service or Occasional Service
Volunteers.
ii. All other Regular Service Volunteers will be Level 1 background
screened via a contracted and secure third-party service, using
personally identifiable information associated with the volunteer . No
16.A.8.b
Packet Pg. 240 Attachment: CMA 5913 - Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
CMA # 5913
VOLUNTEER PROGRAM
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records of the SSN/PII are maintained or retained by the County
avoiding the need to protect the information.
iii. All other Occasional Service Volunteers will not be background
checked, and all OSV’s will be directly supervised by a County staff
member.
(2) Divisions will post Volunteer Opportunities on their websites and a link to such
opportunities will also appear on the HR website.
(3) Volunteers will be required to complete the approved application form and pass all
required background screens.
(4) Occasional Service Volunteers may involve planning for volunteer group s in which
case a Group Application will be required. Any minors will have parental permission
prior to the beginning of the volunteer service whether part of a group or not.
(5) During a local emergency declaration by the Board of County Commissioners and/or
a Level 2 emergency activation, all those volunteering specifically for the emergency
event are to follow protocols established by the Director of the Bureau of Emergency
Services.
B. Volunteer Applications:
(1) Applications for volunteer positions must be completed on the County's Volunteer
Application form. These should be completed on-line whenever possible. Any
documents collected at the Division level are to be retained by the Division after the
volunteer service has ended, per General Records schedule requirements.
C. Selection:
(1) All selection decisions shall be based on the match of the volunteer’s qualifications to
the requirements of the assignment.
(2) Interviews for volunteers who meet the assignment requirements will be coordinated
by the requisitioning Division.
(3) Volunteer candidates for assignments requiring background screenings must not be
informed that they have been selected as a volunteer until all necessary backgrounds
checks and screenings have been completed. If the screening uncovers prior history,
the Division Director must review the results with the Security Chief in order to
determine it is appropriate to permit the individual to volunteer . These checks may
include, but are not limited to social security check, department of motor vehicle
records, statewide and national criminal background checks, fingerprinting and
educational checks. The requisitioning Division will be responsible for the costs
associated with these background checks.
(4) Volunteers should never be guaranteed future permanent employment. They are not
entitled to internal preference for hiring.
(5) No person who has a conflict of interest or a perceived conflict of interest with any
activity or program of the agency, whether personal, philosophical, or financial shall
16.A.8.b
Packet Pg. 241 Attachment: CMA 5913 - Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
CMA # 5913
VOLUNTEER PROGRAM
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be accepted or serve as a volunteer with the agency.
(6) Knowingly providing fraudulent or false statements on any application or
examination may be deemed cause for the exclusion of such application from
consideration and/or for excusing the volunteer from service.
(7) Drug Screening/Physicals: Volunteers may be required to have a drug screening
and/or physical exam prior to the commencement of his/her service, pursuant to Risk
Management determination.
(8) Fitness to serve: Divisions have the authority to determine if a volunteer does not
have appropriate ability to perform the volunteer function and may decline the service
of a volunteer.
§ 5913-5. Volunteer Management.
A. Volunteers must perform assignments within the rules set by the respective Division
Director. Volunteers may be excused from service if work rules are not followed.
B. Regular Service Volunteers must comply with the intent of the Collier County CMAs,
including CMA 5311.1, Standards of Conduct; CMA 5311, Code of Ethics and Anti-
Fraud; CMA 5323 Prohibition of Sexual Harassment; CMA 5323.1 Prohibition of
Unlawful Harassment; CMA 5324, Solicitation; CMA 5902, Workplace Safety and
Health; CMA 5312 Drug Free Workplace; and CMA 5805, Eligibility to Drive County-
Owned Vehicles (as applicable). Failure to do so may result in being excused from
volunteer service.
C. The Division Director must ensure that the volunteer coordinators and volunteers are
adequately trained to carry out his/her assigned functions. The Division Director is
responsible for the proper execution of all tasks performed in his/her department by
volunteers. The volunteer must be given copies of any additional division guidelines
used in managing volunteer services.
D. The service hours of each volunteer must be tracked and reported on an annual fiscal year
basis to the Division Volunteer Coordinator and the Risk Management Division.
E. Any volunteer with no service hours for more than 12 months will be considered
separated from service and will be so documented. Should such an individual wish to
volunteer again, they will need to re-initiate the entire process.
F. Annually, all volunteers requiring security screening will be rescreened. This process is
to be managed by the Division.
G. Should there be a safety-related incident regarding a volunteer, the Division is to report
such incident through the Risk Management Workers’ Compensation electronic tracking
system and coordinate with the Risk Division within 24 hours of the incident.
H. Should there be an illness or emergency regarding a volunteer, the protocol is:
a. Make them safe
b. Call 911, if appropriate
16.A.8.b
Packet Pg. 242 Attachment: CMA 5913 - Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)
CMA # 5913
VOLUNTEER PROGRAM
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c. Contact their emergency contact
d. Report the incident in STARS
e. Obtain documentation to support a return to the volunteer assignment, if appropriate
to the situation.
§ 5913-6. Volunteer Recognition.
Directors should provide for the recognition of volunteers who have offered continuous
and outstanding service, as per Title X Chapter 110 Part IV and Title XI Chapter 125 Part
VI, Florida Statutes. Such recognition may be in the form of framed certificates,
plaques, or other tokens of recognition to honor, reward, or encourage volunteers for their
service.
§ 5913-7. Volunteer Benefits.
A. Volunteers are entitled to benefits as described in Chapter 110 and Chapter 125, Florida
Statutes.
B. Volunteers are covered by Workers’ Compensation as referenced in Chapter 440, Florida
Statutes.
§ 5913-8. Currency.
The Human Resources Division is responsible for maintaining the currency of this Instruction.
§ 5913-8. References.
Chapter 110, Florida Statutes; Chapter 125, Florida Statutes; Chapter 440, Florida Statutes; Collier
County Personnel Ordinance, Ordinance No. 2001-50 and CMAs: 5204, Fleet Management System,
5311.1, Standards of Conduct, 5805, Eligibility to Drive County vehicles, 5390
Fingerprinting/Background Checks and 5385, Recruitment and Selection.
16.A.8.b
Packet Pg. 243 Attachment: CMA 5913 - Camp Host Volunteer Agreement (29482 : Conservation Collier - Pepper Ranch Preserve Camp Host Agreement)