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04/09/2024 Minutes Cedar Hammock Community Development District Inframark, Community Management Services 210 North University Drive, Coral Springs,Florida 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: August 20, 2024 TO: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM(a cedarhammockcc.com FROM: Janice Swade Lead District Administrative Assistant RE: Cedar Hammock CDD Minutes of April 9,2024 Meeting as Approved at the May 14,2024 Meeting Enclosed for your records is a copy of the above-referenced minutes and corresponding attachments from the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: audit(a,btef-cpas.com Justin Faircloth,justin.faircloth@inframark.com MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held Tuesday, April 9, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard,Naples, Florida 34112. Present and constituting a quorum were: Quentin Greeley Chairperson Fred Bally Vice Chairperson Don Eliasek Assistant Secretary John Martino Assistant Secretary Domiano Passalacqua Assistant Secretary Also present were: Justin Faircloth District Manager Timothy Day District Manager Dan Cox District Counsel (Via Phone) Sam Marshall District Engineer(Via Phone) Jacob Whitlock Assistant District Manager Todd Legan Cedar Hammock Golf& Country Club Steve Shaw Cedar Hammock Golf& Country Club Various Residents Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order and called the roll.A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda There being no amendments, On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, the agenda for the meeting was approved, as presented. (5-0) April 9, 2024 Meeting Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items • A resident commented the pressure washing on the bulkhead for the Hole#5 looked fine. FOURTH ORDER OF BUSINESS Club Updates • Mr. Cox and Mr. Marshall noted it was difficult to hear what was being said and noted the phone connection was poor. Therefore,they both exited the meeting.The Board inquired whether it was possible for the Club to provide a phone line for future meetings. A. Invoice 42 • Mr. Faircloth noted some charges on Invoice 42 were associated with gatehouse repairs, and not with repairs from the entrance paver project. i. Timo Brothers Final Invoice Discussion • Mr. Faircloth discussed the charges for the gate repairs at the David Boulevard entrance, and the discussions he had with Timo Brothers regarding the project. On MOTION by Mr. Bally, seconded by Mr. Martino, with all in favor, payment of the final invoice from Timo Brothers was approved. (5-0) B. Invoice 43 On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, payment of Invoice 43 was approved. (5-0) C. Invoice 44 On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, payment of Invoice 44 was approved. (5-0) D. Club Sidewalk Repairs • Mr. Legan noted that Curb Systems would be completing the sidewalk repairs on May 20, 2024. 2 April 9, 2024 Meeting Cedar Hammock CDD FIFTH ORDER OF BUSINESS Old Business • It was noted aeration on Lake 14 was observed not to be working. Mr. Legan noted the lake just recently transferred to full 24/7 operations. Previously,the system was on a staged start increasing operations over time, so that the lake and all aquatic life had time to acclimate to the new system in hopes to avoid a fish kill. SIXTH ORDER OF BUSINESS New Business A. Driving Range Bulkhead Discussion • Mr. Greeley noted the Club may wish to place new grass on the driving range in 2029, leveling the driving range, and possibly extending the area further into Lake 1, if possible. • Mr.Greeley noted the Club wanted to know if the Board would be willing to replace the current bulkhead with a caprock bulkhead when this project occurs. Mr. Legan noted he spoke to Mr. Travis Pritchett from Artistic Structures, and obtained an estimate of$90,000 to build a caprock bulkhead at current costs. SEVENTH ORDER OF BUSINESS Attorney's Report A. Discussion of Agreement for Drainage/Stormwater Guidelines • Mr. Faircloth noted that for the past two meetings Mr. Cox indicated he planned to resign. However, it is possible with Mr. Cox's health issues this plan is being adjusted as more information is gained. • Mr. Faircloth noted the local attorney he was pursuing declined to take on the District as a new client for the stormwater guidelines issue or any other work at this time. The Board instructed Mr. Faircloth to seek local Counsel for this item. EIGHTH ORDER OF BUSINESS Engineer's Report A. Erosion Restoration Update • Mr. Faircloth read an email from Mr. Marshall since he was unable to hear well while on the phone. The email noted that a proposal should be forthcoming from Glase Golf in the next week and a half. B. SFWMD ERP Permit Transfer Update • Mr. Faircloth noted on the email from Mr. Marshall that only one application remains to be certified/finalized and transferred to operating status, which was for work at the Clubhouse applied for by Q. Grady Minor. 3 April 9, 2024 Meeting Cedar Hammock CDD NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the March 12,2024 Meeting Mr. Faircloth requested any additions, corrections or deletions to the Minutes of the March 12, 2024 Meeting. • The Board noted Via Phone should be removed from Lines 16 and 17. • Line 191 should reflect the meeting ended at 3:00 p.m. There being no further additions, corrections or deletions, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, the Minutes of the March 12, 2024 Meeting were approved, as amended. (5-0) B. Acceptance of the February 2024 Financial Report There being no comments or questions, On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, the February 2024 Financial Report was accepted. (5-0) C. Discussion of the Approved Tentative Fiscal Year 2025 Budget • The Board requested staff transfer$26,000 from Field-Reserves-Irrigation to a new line item, Field-Reserves-Bulkhead for the Budget to be presented at the May meeting. This change will help to ensure the District is reserving sufficient funds for the driving range bulkhead caprock replacement in 2029. D. First Quarter Website Audit Report Mr. Faircloth presented the report for the Board's information. E. Follow-Up Items i. Roadway Striping Update/Vehicle Damage Discussion • The Board approved an additional $1,989 for McShea Contracting to complete the striping items not previously completed on the roadway striping project, but the reflective pavement markers need to be installed and the paint over the roadway addressed. • No payments are to be made to McShea until all work has been completed. TENTH ORDER OF BUSINESS Supervisors'Requests • Mr. Eliasek inquired about scheduling a September meeting. Further Discussion ensued with other Supervisors noting they may not be present for a September 4 April 9, 2024 Meeting Cedar Hammock CDD meeting. Mr. Faircloth noted staff would include a standard meeting schedule in the next agenda package, and the Board could come prepared to discuss further. ELEVENTH ORDER OF BUSINESS Audience Comments • It was noted the Club could provide a land line phone for future meetings. TENTH ORDER OF BUSINESS Supervisors'Requests (Continued) • The Board requested an update on ethics training requirements. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Bally, seconded by Mr. Martino, with all in favor, the meeting was adjourned at 3:53 p.m. (5-0) • Quentin Greeley Chairperson 5