Backup Documents 08/13/2024 Item #16F 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP RECEIVED
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO -II��''G 13 2Q24
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUAU
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Co t gement
Office no later than Monday preceding the Board meeting. �n
**NEW** ROUTING SLIP c
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete wi t"
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney fi
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management `�=i�=/ S'/1 j3/Z9—
2. County Attorney Office County Attorney Office 121191
5/al
4. BCC Office Board of County
Commissioners (.f(L 14 $! i C/0t(
4. Minutes and Records Clerk of Court's Office 0,4 ?it lP)d-1,1 ot-p3
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Osmanis Nieves Borjas-Procurement Contact Information 239-252-2220
Contact/Department
Agenda Date Item was August 13,2024 Agenda Item Number AGENDA# 16.
Approved by the BCC F.7(
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A F23-81761 Valiente Builders
number if document is Valiente Builders LLC
to be recorded LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be ONB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the ONB
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ONB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on August 13,2024,and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County qatinh an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the II N/A is not
BCC, all changes directed by the BCC have been made,and the document is ready for the 4)114+t9 an option for
Chairman's signature. this line.
16F7
FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
# 23-8176
for
Overhead Doors&Automatic Gates Maintenance, Repair& Replacement Services
THIS AGREEMENT, made and entered into on this I S day of -o5us i' 2024 ,
by and between Valiente Builders LLC
authorized to do business in the State of Florida, whose business address is
15275 Collier Blvd 201-273 NAPLES, FL 34119 , (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing IU1 upon the date of Board approval; er ❑ ee and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ® Purchase Order ❑Noticc to Proceed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of ❑ Invitation to Bid (ITB) ❑
Other ( ) # 23-8176 ,
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
I The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 ■ The procedure for obtaining Work under this Agreement is outlined in Exhibit A —
Scope of Services attached hereto.
3.3 fl •
n the
•
•
3.4
. .
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
Lump-su ixcd total-pr4ce--offefag-fe
is authorized.
n Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work(number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and company (or subcontractor) timekeeping
or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
Unit Price: The
of •
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4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "'aches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
4.5 ❑ Travel and
Reimbursable Expenses must be approved in advance in writing by the County. Travel
expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements s all be at the following rates:
$0.44.5 per mile
Breakfast $5,00
Lunen $4•1-.00
-Din,Rer $49-:8O
Aare
class fare
Rental
starwilacles
bodging
4 00 19eNciight
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
Reimbursable items other than travel expenses shall be limited to the following: telephone
long distance charges, fax charges, photocopying charges and postage. Reimbursable
items will be paid only after Contractor has provided all receipts. Contractor shall be
responsible for all other costs and expenses associated with activities and solicitations
undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
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6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: Valiente Builders LLC
Address: 15275 Collier Blvd 201-273
Naples, FL 34120
Authorized Agent: Luis Valentin
Attention Name & Title: Owner
Telephone: 239-298-3818
E-Mail(s): valientebuildersllc@yahoo.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: John McCormick
Division Name: Facilities Management
Address: 3335 Tamiami Trail E. Suite 101 Facilities Management -
Building, W Naples FL 34112
Administrative Agent/PM: Todd Fiedorowicz
Telephone: 239-252-5857
E-Mail(s): todd.fiedorowicz@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
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9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. 0 Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. ❑� Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. 0 Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 1,000,000 for each accident.
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•
D. ❑
Agreement. Contractor waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not lest than $ each
claim and aggregate.
phi ilit der elelr r
❑ : Coverage
�- I I :-Goverage
ir+i l arm l i its-04$ per-elai+a�-
# ❑ :-Govera e
shall have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
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Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), 'NI Exhibit A Scope of Services,
Exhibit B Fee Schedule, RFP/I■I ITB/_ Other
#23-8176 , including Exhibits, Attachments and Addcnda/Addcndum, [ 1 subsequeRt
quotes, and I I Othcr Exhibit/Attachmcnt:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
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including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(ccolliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
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Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. n CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
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site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. ❑■ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. [ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. • PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
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to replace such loss or damage shall be deducted from any amounts due to
Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
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33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. n
The Contractor shall make commercially rcas
seven (7)days of the change. The County retain-
personnel.
■J AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
CEDE
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
Page 12 of 17
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assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4) years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS(c colliercountyfl.ga_v) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of$500 per incident.
Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. • SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
Page 13 of 17
Fixed Term Service Multi-Contractor Agreement
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shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel, Clerk of the Circuit COLLIER CO N Y, FLORIDA
Court and Comptro ler
By:9(LW By:
/ Attest as to Chairman's Chris II , hairman
Dated: - / / a? q signature only
(SEAL)
//
Contractor's Witnesses: Valiente Builders LLC
Contractor
::A
v LA—,
Contractor's First Wit s Siggature, P
/�t•� �.it ��'c1 (.f TType/print signature and titlel'
TType/print witness name
par,a,„
Contractor's Secon itness
q")
w CIS
TTyype/pr'n witness name
A roved as o For Legality:
County Attorney
rint Name
Page 14 of 17 91
Fixed Term Service Multi-Contractor Agreement
[2024_ver.I]
16F7
Exhibit A
Scope of Services
0following this page (pages 15 through 18 )
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Multi-Contractor Agreement n[2024_ver.l]
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EXHIBIT A—SCOPE OF SERVICES 16 F 7
AGREEMENT#23-8176
DETAILED SCOPE OF WORK
The scope of work is to provide maintenance and repair,both urgent and non-urgent,and replacement services for overhead doors and
automatic gates.
1.Minimum Requirements
The following minimum requirements must be met by the Contractor(s)and must include,but not be limited to:
a) Must be able to replace,perform maintenance,and repair commercial overhead doors of various sizes.
b) Must be able to replace,perform maintenance,and repair automatic gates of various sizes.
c) Must be able to install and service mechanical motors for various automatic gates and overhead doors.
d) Contractors must be licensed to operate in the State of Florida within Collier County and in possession of all current
Professional Licenses necessary to perform the services required.All licenses must be valid and current throughout the life of
the agreement.
• Contractors must include a copy of a Collier County Garage Doors Installation and Fence Erection Certificate
of Competency or the State of Florida or Collier County General or Building Contractor license at the time of
bid submittal,or prior to Notice of Recommended Award.
e) The awarded Contractor(s)shall perform all work under the resultant agreement with its own organization unless as directed
and approved per Section 2.8.
2.Maintenance,Repair,and Replacement Services
2.1 The awarded Contractor(s)will provide the Division Representative or designee,telephone numbers and email addresses for routine,
after-hours and urgent services for twenty-four(24)hours a day, seven(7)days per week,three hundred sixty-five(365)days per
year.
2.2 Contractor response time is of great concern to the Division to ensure overhead doors and automatic gates experience
minimal downtime.
• Urgent Services: The Contractor will acknowledge an urgent services request via email or phone call within one(1)hour of
the request being sent by the Division Representative or designee.An urgent service request requires that the Contractor be on-
site and begin work within two(2)hours after the Division's initial request and within three(3)hours for the Immokalee,Marco
Island and Everglades City areas.The Division Representative or designee must approve a response time that exceeds two(2)
hours and three(3)hours for the Immokalee,Marco Island and Everglades City areas.
The Division Representative or designee may require the Contractor to secure the damaged work area if a permanent repair
cannot be completed.
A one-time$250 Urgent Service Call Fee is allowed when responding in addition to the applicable hourly rates.
• Non-urgent Services: The Contractor will acknowledge a non-urgent services request via email or phone call within twenty-
four(24)hours of the request being sent by the Division Representative or designee.A non-urgent service request requires that
the contractor be on-site within forty-eight (48) hours after the Division's initial request for all areas unless the Division
Representative or designee approves a different amount of time for response.
2.3 Maintenance,repair,and replacement services shall be provided and billed per the labor rates in the resultant agreement.
2.4 The Division Representative or designee may request the Contractor to provide a written Time and Materials Not to Exceed(T&M
NTE)quote for any services.
2.5 The Contractor will perform maintenance,repair and replacement services,as requested by the Division Representative or designee,
to the following but not limited to:
CAO
a) Overhead Doors
1 6 F 7
• Springs,rollers,pulleys,and cables
• Exterior and interior tracks and wheels
• Power supplies
• Mechanical motors
• Weather-stripping
• Alarm system
• Battery monitoring system
• Electronic system
• Auto-reverse and other safety features
• Emergency Vehicle Access Control(EVAC)systems
b) Automatic Gates
• Springs,rollers,pulleys,loop detectors and cables
• Exterior and interior tracks and wheels
• Power supplies
• Mechanical motors
• Weather-stripping
• Alarm system
• Battery monitoring system
• Electronic system
• Auto-reverse and other safety features
• Emergency Vehicle Access Control(EVAC)systems
• Gate arm assembly
2.6 The Contractor(s) shall furnish all necessary qualified labor, materials, equipment, tools, consumables, transportation, skills, and
incidentals required for the services requested.All work,equipment,parts,and materials not specified in the work order must meet
Collier County Vertical Standards CC Vertical Standards 2021 (colliercountyfl.gov)/Facilities Master Specs and the Florida
Building Code (FBC) Florida Building Code Online. If any work, equipment, parts, and materials are not addressed in the work
order or in Collier County Vertical Standards/Facilities Master Specs,approval by the Division Representative or designee shall be
required.
2.7 Parts and materials shall be new and free of defects and,at a minimum,meet or exceed the performance specifications of the original
equipment. In the event a part(s) is found to be defective,the Contractor shall immediately replace the part(s)at no cost to Collier
County.
2.8 Upon approval by the Division Representative or designee, Contactor may utilize subcontractors to perform additional services
required to maintain, repair, or replace overhead doors and automatic gates, including but not limited to, enlarging/reducing
openings,concrete cutting,or carpentry.
3.Contractor's Responsibilities
3.1 The contractor shall use qualified technicians experienced in servicing a variety of different types of overhead doors and automatic
gates to complete the work specified in this solicitation.The Division Representative or designee may request technician credentials.
3.2 If any deficiencies are noted in the completed services, such deficiencies will be corrected by the Contractor within twenty-four
(24)hours upon notification by the Division Representative or designee.There will be no cost to Collier County for call-backs.
3.3 The Contractor will maintain a list of gates, their locations, and other pertinent information determined by the Division. The
Contractor shall submit an updated list at least once a year or at the Division Representative or designee's request.
3.4 All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational
Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable
rules and regulations.Also,all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe
acts or conditions that may cause injury or damage to any persons or property within and around the work site.
3.5 The Contractor must comply with Federal and State right-to-know laws if hazardous materials are used.Material Safety Data Sheets
(MSDS)will be made available and provided to the Division Representative or designee upon request.The Contractor is required
to immediately report to the Division Representative or designee any spillage or dumping of hazardous material on Collier County .
property.The Contractor shall bear all costs associated with the cleanup of any such incidents. CAO
t
1. 6F7
3.6 The Contractor will be asked to work in Collier County Sheriffs Office locations,which require thorough background checks of
personnel and inspection of tools taken into the locations.
3.7 The Contractor shall be responsible for removing all debris from the site and cleaning affected areas.The Contractor shall keep the
premises free of debris and unusable materials resulting from their work and,as work progresses,or upon request by the Division's
Representative or designee,shall remove such debris and materials from the property.The Contractor shall leave all affected areas
as they were before beginning work.
4.0 Work Hours
4.1 Normal business hours are Monday through Friday between 7:00 AM and 5:00 PM,excluding Collier County observed Holidays.
After-hours are considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday, or County
Observed Holidays.After-hours rate will be calculated at 1.5x the hourly rate provided on the resultant agreement.
4.2 If a requested maintenance and repair service starts during normal business hours and extends into the after-hours period,the after-
hours rate shall only be charged for time worked during the after-hours period.
5.0 Records and Documentation
5.1 After performing maintenance or a repair,the Contractor must provide a written report/checklist to the Division Representative or
designee which includes:
a) the services completed
b) any issues
c) any potential issues
d) any deficiencies and abnormalities
e) and make specific recommendations for future remedial action,if necessary.
5.2 Contractor shall take before and after pictures of all items completed and submit them upon request.
5.3 The Contractor will be responsible for utilizing any systems used by the Division for work requests under this Agreement.
The Contractor will be required to update,complete and close work requests and attach before and after pictures,as necessary.
5.4 The Contractor(s) shall not remove any equipment containing a Collier County asset sticker unless requested by the Division
Representative or designee. The Contractor(s) shall request that, when replacing equipment, the asset sticker be removed by a
Division staff member authorized to adjust the equipment inventory records. The Contractor(s) will place asset stickers on the
equipment,as necessary for no charge.
6.Invoicing and Markups
6.1 A Purchase Order number must appear on each invoice.Invoices shall contain details of the services performed,service dates, the
number of hours worked by each personnel position,and the materials used.
6.2 The Contractor shall charge no fees for any callbacks or work that could not be performed due to circumstances beyond the control
of the Contractor or Collier County.
6.3 The Contractor may only charge hourly rates for hours worked at the job site. Hourly rates shall be per the resultant agreement,
which are inclusive of labor,overhead,travel-related expenses,required reporting,and equipment use,excluding rental equipment.
6.4 The Contractor shall provide copies of receipts for materials costing$500.00 or more,subcontractor invoices,or equipment rental
receipts with the invoice.
6.5 Materials and parts will be allowed a maximum of 20%markup,rental equipment will be allowed a maximum of 10%markup,and
the use of subcontractors will be allowed a maximum of 15%markup.No markup on ancillary charges,taxes,and freight/shipping
shall be permitted.
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16F7
Exhibit B
Fee Schedule
following this page (pages through 1 )
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Technician Services - Labor Hours VALIENTE BUILDERS LLC
Line Item Description Estimated Labor Rate Per
Hours* Hour
1 Service Technician (per hour) 1,250 $
27.75
2 Helper/Apprentice (per hour) 750 $
19.00
MARKUPS,AFTER-HOURS RATE & URGENT
SERVICE FEE
Materials, and Parts Markup Not to Exceed 20%
Rental Equipment Markup Not to Exceed 10%
Subcontractor Markup Not to Exceed 15%
Note: For work performed after-hours, Contractor may charge 1.5X the
Labor Rate Per Hour
Note: A one-time $250 Urgent Service Call Fee is allowed when
responding to an urgent service request in addition to the applicable
hourly rates.
*Estimated Hours does not represent a guarantee of actual
hours to be provided or requested under the agreement.
S
1
� 6F7
Other Exhibit/Attachment
Description:
❑ following this page (pages through
n this exhibit is not applicable
Page 17 of 17 01,0
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP RECEIVED
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO UG 13 2024
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the Count:term
vraliagement
Office no later than Monday preceding the Board meeting. 11
**NEW** ROUTING SLIP 16 F 7
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management _ 87/3 f274G
2. County Attorney Office County Attorney Office
124,- 95/49-11
4. BCC Office Board of County
Commissioners C fib/( 41612
4. Minutes and Records Clerk of Court's Office
ti Imo[ (
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Osmanis Nieves Borjas-Procurement Contact Information 239-252-2220
Contact/Department
Agenda Date Item was August 13, 2024 Agenda Item Number AGENDA# 16.
Approved by the BCC ri.7
al
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A 123-81761 Atlas Door& Gate
number if document is Atlas Door& Gate Inc
to be recorded Inc
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be ONB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the ONB
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ONB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on August 13,2024,and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County Ab an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the / insi2 an option for
Chairman's signature. 7 this line.
16F7
FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
#23-8176
for
Overhead Doors&Automatic Gates Maintenance, Repair& Replacement Services
THIS AGREEMENT, made and entered into on this 15 day of dtioyC 20 24
by and between Atlas Door & Gate Inc.
authorized to do business in the State of Florida, whose business address is
276 W 24TH ST HIALEAH, FL 33010 , (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing ❑■ upon the date of Board approval; of I eft and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ■ Purchase Order El
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of ❑ Request for Proposal (RFP) ❑■ Invitation to Bid (ITB) U
Other ( ) # 23-8176
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
❑� The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 • The procedure for obtaining Work under this Agreement is outlined in Exhibit A —
Scope of Services attached hereto.
3.3 Eln der
ExhitittAttaellment
3.4
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
n p--Su a (Fixed Pace): A firm fixed--teta[--price-effec- ;
is authorized.
n Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work(number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and company (or subcontractor) timekeeping
or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
u
•
•
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4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
4.5 ❑ Travel and
Reimbursable Expenses must be approved in advance in writing by the County. Travel
expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rates:
Mileage $0.44.5 per mile
Breakfast $6700
Lunch $44,700
Dinner $13 0,0
Airfare
class-fare
Rental-ear Actual rental cost limited to compact or
Lem
Parki-ng
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
•
long distance charges, fax charges, photocopying charges and postage. Reimbursable
undertaken pursuant to this Agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
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6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: Atlas Door & Gate Inc.
Address: 276 W 24TH ST
HIALEAH, FL 33910
Authorized Agent: Yacelys Diaz
Attention Name & Title: Vice President
Telephone: 305-463-9218
E-Mail(s): atlasledyar@gmail.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: John McCormick
Division Name: Facilities Management
Address: 3335 Tamiami Trail E. Suite 101 Facilities Management -
Building, W Naples FL 34112
Administrative Agent/PM: Todd Fiedorowicz
Telephone: 239-252-5857
E-Mail(s): todd.fiedorowicz@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
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9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. • Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. E■ Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. 0■ Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 1,000,000 for each accident.
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D. n
liability for claims arising out of the performance of professional services undcr this
Agreement. Contractor waives its right of recovery against County as to any claims under
this insurance. Such insurance shall have limits of not less than $ each
claim and aggregate.
&C .
n :-Coveage
shall have minimum limits of$ per claim.
G- ❑ -Coverage
shall have minimum limits of$ per claim.
#- I I :Dover-age
shall have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
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Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ■ Exhibit A Scope of Services,
Exhibit B Fee Schedule, I I RFP/ICI ITB/ Othcr
#23-8176 , including Exhibits, n stibsequent
quotes, and I Other Exhibit/Attachment:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
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including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(a,colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
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Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. 0■ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
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site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. n WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. 0 TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. U PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
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to replace such loss or damage shall be deducted from any amounts due to
Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
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33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. n KEY-P-E--RSON E .
•
coven (7)days of the change. The Cou
personnel.
1■I AGREEMENT STAFFING.The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. n ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
I I011aD€ E--{Gr-a
•
•
•
•
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
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assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4)years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of$500 per incident.
Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. 0 SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
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shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: • BOARD OF COUNTY COMMISSIONERS
Crystal K. Ki.nzel, Clerk of the Circuit COLLIER COU T , FLORIDA
Court and Comptroller
By't ttikE 5'ti ghairman's By:
Chris
signature only airman
- Y fl b1
(SEAL) r
Contractor's Witnesses: Atlas Door& Gate Inc.
Contractor
DBA
By: n/
4 's Firs Witne _ Si nature
ono.. TType print signature and titleT
T ype/print witness nameT
Con actor's cond Witness
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A proved o f m d Legality:
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arint Name
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Exhibit A
Scope of Services
• following this page (pages through 3 )
I-] this exhibit is not applicable
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EXHIBIT A-SCOPE OF SERVICES 6 F 7
AGREEMENT#23-8176
DETAILED SCOPE OF WORK
The scope of work is to provide maintenance and repair,both urgent and non-urgent,and replacement services for overhead doors and
automatic gates.
1.Minimum Requirements
The following minimum requirements must be met by the Contractor(s)and must include,but not be limited to:
a) Must be able to replace,perform maintenance,and repair commercial overhead doors of various sizes.
b) Must be able to replace,perform maintenance,and repair automatic gates of various sizes.
c) Must be able to install and service mechanical motors for various automatic gates and overhead doors.
d) Contractors must be licensed to operate in the State of Florida within Collier County and in possession of all current
Professional Licenses necessary to perform the services required.All licenses must be valid and current throughout the life of
the agreement.
• Contractors must include a copy of a Collier County Garage Doors Installation and Fence Erection Certificate
of Competency or the State of Florida or Collier County General or Building Contractor license at the time of
bid submittal,or prior to Notice of Recommended Award.
e) The awarded Contractor(s)shall perform all work under the resultant agreement with its own organization unless as directed
and approved per Section 2.8.
2.Maintenance,Repair,and Replacement Services
2.1 The awarded Contractor(s)will provide the Division Representative or designee,telephone numbers and email addresses for routine,
after-hours and urgent services for twenty-four(24)hours a day, seven(7)days per week,three hundred sixty-five(365)days per
year.
2.2 Contractor response time is of great concern to the Division to ensure overhead doors and automatic gates experience
minimal downtime.
• Urgent Services: The Contractor will acknowledge an urgent services request via email or phone call within one(1) hour of
the request being sent by the Division Representative or designee.An urgent service request requires that the Contractor be on-
site and begin work within two(2)hours after the Division's initial request and within three(3)hours for the Immokalee,Marco
Island and Everglades City areas.The Division Representative or designee must approve a response time that exceeds two(2)
hours and three(3)hours for the Immokalee,Marco Island and Everglades City areas.
The Division Representative or designee may require the Contractor to secure the damaged work area if a permanent repair
cannot be completed.
A one-time$250 Urgent Service Call Fee is allowed when responding in addition to the applicable hourly rates.
• Non-urgent Services: The Contractor will acknowledge a non-urgent services request via email or phone call within twenty-
four(24)hours of the request being sent by the Division Representative or designee.A non-urgent service request requires that
the contractor be on-site within forty-eight (48) hours after the Division's initial request for all areas unless the Division
Representative or designee approves a different amount of time for response.
2.3 Maintenance,repair,and replacement services shall be provided and billed per the labor rates in the resultant agreement.
2.4 The Division Representative or designee may request the Contractor to provide a written Time and Materials Not to Exceed(T&M
NTE)quote for any services.
2.5 The Contractor will perform maintenance,repair and replacement services,as requested by the Division Representative or designee,
to the following but not limited to:
GP Oa) Overhead Doors
16F7
• Springs,rollers,pulleys,and cables
• Exterior and interior tracks and wheels
• Power supplies
• Mechanical motors
• Weather-stripping
• Alarm system
• Battery monitoring system
• Electronic system
• Auto-reverse and other safety features
• Emergency Vehicle Access Control(EVAC)systems
b) Automatic Gates
• Springs,rollers,pulleys,loop detectors and cables
• Exterior and interior tracks and wheels
• Power supplies
• Mechanical motors
• Weather-stripping
• Alarm system
• Battery monitoring system
• Electronic system
• Auto-reverse and other safety features
• Emergency Vehicle Access Control(EVAC)systems
• Gate arm assembly
2.6 The Contractor(s) shall furnish all necessary qualified labor, materials, equipment,tools, consumables, transportation, skills, and
incidentals required for the services requested.All work,equipment,parts,and materials not specified in the work order must meet
Collier County Vertical Standards CC Vertical Standards 2021 (colliercountyfl.gov)/Facilities Master Specs and the Florida
Building Code (FBC) Florida Building Code Online. If any work, equipment, parts, and materials are not addressed in the work
order or in Collier County Vertical Standards/Facilities Master Specs,approval by the Division Representative or designee shall be
required.
2.7 Parts and materials shall be new and free of defects and,at a minimum,meet or exceed the performance specifications of the original
equipment. In the event a part(s) is found to be defective,the Contractor shall immediately replace the part(s)at no cost to Collier
County.
2.8 Upon approval by the Division Representative or designee, Contactor may utilize subcontractors to perform additional services
required to maintain, repair, or replace overhead doors and automatic gates, including but not limited to, enlarging/reducing
openings,concrete cutting,or carpentry.
3.Contractor's Responsibilities
3.1 The contractor shall use qualified technicians experienced in servicing a variety of different types of overhead doors and automatic
gates to complete the work specified in this solicitation.The Division Representative or designee may request technician credentials.
3.2 If any deficiencies are noted in the completed services, such deficiencies will be corrected by the Contractor within twenty-four
(24)hours upon notification by the Division Representative or designee.There will be no cost to Collier County for call-backs.
3.3 The Contractor will maintain a list of gates, their locations, and other pertinent information determined by the Division. The
Contractor shall submit an updated list at least once a year or at the Division Representative or designee's request.
3.4 All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational
Safety and Health Administration(OSHA), State and County Safety and Occupational Health Standards and any other applicable
rules and regulations.Also,all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe
acts or conditions that may cause injury or damage to any persons or property within and around the work site.
3.5 The Contractor must comply with Federal and State right-to-know laws if hazardous materials are used.Material Safety Data Sheets
(MSDS)will be made available and provided to the Division Representative or designee upon request.The Contractor is required
to immediately report to the Division Representative or designee any spillage or dumping of hazardous material on Collier County
property.The Contractor shall bear all costs associated with th$cleanup of any such incidents.
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3.6 The Contractor will be asked to work in Collier County Sheriff's Office locations,which require thorough background checks of
personnel and inspection of tools taken into the locations.
3.7 The Contractor shall be responsible for removing all debris from the site and cleaning affected areas.The Contractor shall keep the
premises free of debris and unusable materials resulting from their work and,as work progresses,or upon request by the Division's
Representative or designee,shall remove such debris and materials from the property.The Contractor shall leave all affected areas
as they were before beginning work.
4.0 Work Hours
4.1 Normal business hours are Monday through Friday between 7:00 AM and 5:00 PM,excluding Collier County observed Holidays.
After-hours are considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday, or County
Observed Holidays.After-hours rate will be calculated at 1.5x the hourly rate provided on the resultant agreement.
4.2 If a requested maintenance and repair service starts during normal business hours and extends into the after-hours period,the after-
hours rate shall only be charged for time worked during the after-hours period.
5.0 Records and Documentation
5.1 After performing maintenance or a repair,the Contractor must provide a written report/checklist to the Division Representative or
designee which includes:
a) the services completed
b) any issues
c) any potential issues
d) any deficiencies and abnormalities
e) and make specific recommendations for future remedial action,if necessary.
5.2 Contractor shall take before and after pictures of all items completed and submit them upon request.
5.3 The Contractor will be responsible for utilizing any systems used by the Division for work requests under this Agreement.
The Contractor will be required to update,complete and close work requests and attach before and after pictures,as necessary.
5.4 The Contractor(s) shall not remove any equipment containing a Collier County asset sticker unless requested by the Division
Representative or designee. The Contractor(s) shall request that, when replacing equipment, the asset sticker be removed by a
Division staff member authorized to adjust the equipment inventory records. The Contractor(s) will place asset stickers on the
equipment,as necessary for no charge.
6.Invoicing and Markups
6.1 A Purchase Order number must appear on each invoice.Invoices shall contain details of the services performed,service dates, the
number of hours worked by each personnel position,and the materials used.
6.2 The Contractor shall charge no fees for any callbacks or work that could not be performed due to circumstances beyond the control
of the Contractor or Collier County.
6.3 The Contractor may only charge hourly rates for hours worked at the job site. Hourly rates shall be per the resultant agreement,
which are inclusive of labor,overhead,travel-related expenses,required reporting,and equipment use,excluding rental equipment.
6.4 The Contractor shall provide copies of receipts for materials costing$500.00 or more,subcontractor invoices,or equipment rental
receipts with the invoice.
6.5 Materials and parts will be allowed a maximum of 20%markup,rental equipment will be allowed a maximum of 10%markup,and
the use of subcontractors will be allowed a maximum of 15%markup.No markup on ancillary charges,taxes,and freight/shipping
shall be permitted.
3
GPO
16F7
Exhibit B
Fee Schedule
following this page (pages 1 through 1 )
Page 16 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
Gp,O
EXHIBIT B - FEE SCHEDULE
AGREEMENT#23-8176 16 F 7
Technician Services - Labor Hours ATLAS DOOR&GATE INC
Line Estimated Labor Rate Per
Item Description Hours* Hour
Service Technician
1 1,250 $
(per hour) 45.00
2 Helper/Apprentice 750 $
(per hour) 35.00
MARKUPS,AFTER-HOURS RATE &
URGENT SERVICE FEE
Materials, and Parts Markup Not 20%
to Exceed
Rental Equipment Markup Not to 10%
Exceed
Subcontractor Markup Not to 15%
Exceed
Note: For work performed after-hours, Contractor may
charge 1.5X the Labor Rate Per Hour
Note: A one-time $250 Urgent Service Call Fee is
allowed when responding to an urgent service request
in addition to the applicable hourly rates.
*Estimated Hours does not represent a guarantee of
actual hours to be provided or requested under the
agreement.
CAO
I6F7
Other Exhibit/Attachment
Description:
❑ following this page (pages through
I� this exhibit is not applicable
Page 17 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
op,O