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07/11/2024 Minutes 6I1A2 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held Thursday, July 11, 2024 at 9:00 a.m. at the Heritage Bay Clubhouse, located at 10154 Heritage Bay Boulevard,Naples, Florida 34120. Present and constituting a quorum were: Edwin Hubbard Chairperson F. Jack Arcurie Vice Chairperson Steven Bachenberg Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Mark Vega Regional Manager, Inframark (Via Phone) Albert Lopez District Engineer (tea Phone) Bailey Hill SOLitude Lake Management Mason Maher SOLitude Lake Management One Resident Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Faircloth called the meeting to order and called the roll.A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda The following item was added to the agenda: • SOLitude Proposal as Item 5B. • Mr.Faircloth noted the email from Mr. Scott Copeland, dated June 28, 2024 should have been added with Item 7Aii, and it was distributed to the Board. Mr. Faircloth also distributed hardcopies of the email to the Board for the meeting. I6I1A2 July 11, 2024 Meeting Heritage Bay CDD On MOTION by Mr.Arcurie, seconded by Mr. Bachenberg,with all in favor, the agenda for the meeting was approved, as amended. (4- 0) THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the public,the next order of business followed. FOURTH ORDER OF BUSINESS Engineer's Report A. SFWMD Permit Status Review Update • Mr. Lopez noted that SFWMD confirmed the final certification date was completed and accepted previously, and that no future certification inspections are needed per the June 27, 2024 email from Mr. Curt Cammock. B. CPH Investigation and Recommendation of Optimal PH Levels • Mr. Lopez noted his staff reviewed the information provided by Mr. Soucie from the SFWMD, and as a result suggested revising future reports to reflect a desirable pH range of six to nine. FIFTH ORDER OF BUSINESS SOLitude Lake Management A. Monthly Inspections and Service Reports • Ms. Hill and Mr. Maher discussed efforts of SOLitude, and reviewed the monthly reports with the Board. B. SOLitude Proposal On MOTION by Mr. Bachenberg, seconded by Mr. Soucie, with all in favor, the Proposal from SOLitude Lake Management in the amount of $3,700 to cut the fluff level to abate the immediate concern of Torpedo Grass from infesting the littorals in the lakes, with the addition that neither the District nor SOLitude Lake Management would be responsible for ruts on the golf course, and subject to approval of the work by the Heritage Bay Golf& Country Club, was approved. (4-0) • Mr. Hubbard will discuss the work with the Club. 2 16I1A ? July 11, 2024 Meeting Heritage Bay CDD SIXTH ORDER OF BUSINESS Legal Update A. Required Ethics Training and Updates from Supervisors • The Board discussed the need to complete the Ethics Training requirement by the end of the year. Mr. Hubbard, Mr. Arcurie, and Mr. Bachenberg noted they had completed the training. B. Annual Business Plan Requirements and Timing On MOTION by Mr.Arcurie, seconded by Mr. Bachenberg,with all in favor, the proposed Annual Business Plan Requirements and Timing were approved, as revised by District Counsel to meet requirements of HB7013—Special Districts'Performance Measures and Standards, with the addition, under Item 2, Infrastructure and Facilities Maintenance, that CPH attend the quarterly inspection in April each year. (4-0) SEVENTH ORDER OF BUSINESS Old Business A. Project Planning 2024 i. Joint CDD and Club Projects for Summer 2024 • Mr. Hubbard discussed ongoing work between the CDD and the Club. a. Lake 1—North Lake Bank • Mr. Hubbard noted fill was being added to the north bank of Lake 1 by the Club. b. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding I— On MOTION by Mr. Hubbard, seconded by Mr. Soucie, with all in favor, addition of sod on the lake bank of Lake 21/Oak 22 Tee area in the amount of $10,000 to be covered by the District, was approved. (4-0) ii. Update on 2024 CDD Projects • Mr. Hubbard provided an update on CDD work. a. Status of Planned CDD Lake Bank Rebuilds—Lakes 4, 6 & 20 • Mr. Hubbard noted that Lakes 4, 6 & 20 were not able to be completed this year due to high water levels. b. Lake 19 Cart Path — CSEI Rebuild and CDD Installation of Drainage System • Mr. Hubbard noted the cart path and drain installation were complete. 3 16t1A2 July 11, 2024 Meeting Heritage Bay CDD iii. Summer 2024 Project Planning—Costs Versus Budget Update • Mr. Hubbard noted the planned costs, but since all work was not able to be completed, the District would be in a more favorable position to get the work completed during the next dry season. B. Lake 15 Homeowner Drainage System Update • Mr. Hubbard provided an update, and noted there had been no further communication from the resident since Mr. Hubbard followed up with the resident. EIGHTH ORDER OF BUSINESS New Business A. Golf Course Renovations 2028-2030 and CDD Involvement • Mr. Hubbard provided an update, and the Board was in agreement to allow the Chairperson to discuss the future planned work with the Club. • Mr. Hubbard requested that Mr. Soucie seek historical information from Google Earth regarding Holes 14 & 15 to determine whether there had been erosion of the lake banks in these areas. B. 10455 Heritage Bay Boulevard Drainage Complaint • Mr. Hubbard provided an update notating the item was a homeowner issue and not a CDD concern. NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the June 6,2024 Meeting Mr. Faircloth requested any additions, corrections or deletions to the Minutes of the June 6, 2024 Meeting. There being none, On MOTION by Mr.Arcurie, seconded by Mr.Bachenberg,with all in favor,the Minutes of the June 6,2024 Meeting were approved, as presented. (4-0) B. Acceptance of Financial Reports as of May 31,2024 There being no comments or questions, On MOTION by Mr. Bachenberg, seconded by Mr. Soucie, with all in favor, the Financial Reports as of May 31, 2024 were accepted. (4-0) 4 i 6 I 1 A ?_ July 11, 2024 Meeting Heritage Bay CDD C. Presentation of 2nd Quarter Website Audit Report Mr. Faircloth reviewed the report with the Board and answered questions. D. Field Manager& Supervisors'Quarterly Report—Next Planned Review • Mr.Faircloth noted the July Quarterly Report was completed with Mr.Hubbard and Ms. Hill on July 9, 2024, and noted the next quarterly inspection would be in November. • Mr.Arcurie noted he would be attending the November inspection with staff. • Mr. Faircloth noted that his workload had recently been reduced. • Mr. Vega provided an update on staffing and noted that Mr. Timothy Day was no longer with Inframark. Mr. Vega also provided updates regarding improvements implemented by Inframark and efforts to reduce Mr. Faircloth's workload. E. Lake Management Assessment—Potential Projects Tracking Sheet • Mr. Hubbard commented on the tracking sheet and noted he would like to update it with Mr. Faircloth to include items observed on the recent quarterly inspection regarding erosion on Lake 2, and the request to the Club to add grass around the concrete drain south of Lake 21. F. Review and Discussion of Action Items on District Manager's June 6, 2024 "Open Items" Report Mr. Faircloth reviewed the Action Items List with the Board. TENTH ORDER OF BUSINESS Supervisor Comments • Mr.Arcurie inquired whether Mr. Urbancic should be consulted regarding liability for work not being completed in District areas due to the inherent threat from wildlife. Mr. Hubbard noted he would follow up with Mr. Urbancic on the issue. • Mr. Soucie inquired about reviewing the lakes. • Mr. Bachenberg noted when he would be on vacation. ELEVENTH ORDER OF BUSINESS Chairperson Comments • Mr.Hubbard discussed an ARC request which he approved, and discussed items he planned to discuss with the Club. • Mr. Faircloth noted when he would be out of the office in July for vacation. 5 1611AZ July 11, 2024 Meeting Heritage Bay CDD TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Arcurie, seconded by Mr. Soucie, with all in favor, the meeting was adjourned at 10:43 a.m. (4-0) Edwin Hubbard Chairperson 6