Agenda 08/13/2024 Item #16D 1 Continued to a future meeting per Change Sheet (Subscription to the Hoopla Streaming Service from Midwest Tape, LLC for library patron use)SEE REVERSE SIDE
Proposed Agenda Changes
Board of County Commissioners Meeting
August 13, 2024
Continue item 16B1 to a future meeting: Recommendation to award Request for Quote (“RFQ”) in the amount
of $582,842, under Multi‐Contractor Award Agreement No. 21‐7842, to Quality Enterprises USA, Inc., and
authorize staff to issue a Purchase Order. (Commissioner McDaniel’s Request)
Continue item 16D1 to a future meeting: Recommendation to authorize an exemption from the competitive
process for a subscription to the Hoopla streaming service from Midwest Tape, LLC, for Library patron use in an
amount not to exceed $400,000 per Fiscal Year, as budgeted, through FY 2029. (Commissioner McDaniel’s
Request)
Continue item 16D2 to a future meeting: Recommendation to authorize an exemption from the competitive
process for purchases from OCLC, Inc., the acquisition of subscription services to cloudLibrary™ and interlibrary
loan services in an amount not to exceed $600,000 per Fiscal Year, as budgeted, through FY 2029, with the total
maximum spend amount of $3,100,000 which includes 2 months and 5 years). (Commissioner McDaniel’s
Request)
Add-on item 10B: Recommendation to direct the County Attorney, working with County airport staff, to
coordinate with Quality Enterprises USA, Inc., and RTH Enterprise Inc. to formalize an agreement regarding use of
land at the Immokalee Regional Airport. (Commissioner McDaniel’s Request)
Notes:
TIME CERTAIN ITEMS:
8/13/2024 9:23 AM
08/13/2024
EXECUTIVE SUMMARY
Recommendation to authorize an exemption from the competitive process for a subscription to the Hoopla
streaming service from Midwest Tape, LLC, for Library patron use in an amount not to exceed $400,000 per
Fiscal Year, for a maximum five year spend of $2,000,000, effective October 1, 2024 through September 30,
2029.
OBJECTIVE: To subscribe to the Hoopla streaming service from Midwest Tape, LLC (“Midwest Tape”) for
library patron use.
CONSIDERATIONS: The County first approved a subscription to the Hoopla streaming platform providing
patron access to audiobooks, eBooks, comics, movies, TV series, and music through an Exemption from
Competitive Process for up to $50,000 on October 9, 2017. Subsequently, the Board approved the authorization of
expenditures up to $200,000 on December 14, 2021 (Agenda Item 16.D.6) to provide increased access to titles
within the Hoopla collection. Public demand for electronic library resources saw a sharp rise during the pandemic
and has steadily increased as consumers adapted to streaming services across platforms. Within the last year, the
Library Division has seen an 82% increase in new users of Hoopla as well as an increase in circulation of 31%. The
public demand for this service has resulted in a 49% increase in spending within the last twelve months. It is
anticipated that the demand for this service will continue to increase each future Fiscal Year.
Midwest Tape is the sole provider of electronic materials for its Hoopla electronic resource product. Hoopla is the
only Library vendor that offers streaming services in various formats that includes eBook, eAudiobook, comics,
TV, movies, magazines, educational classes (such as Curiosity Stream and Great Courses), and music. Hoopla
provides Collier County Public Library patrons with instantaneous, simultaneous, simplified downloadable and
streaming technologies.
While there are other streaming vendors on the market serving public libraries, Hoopla provides the largest
selection of titles supporting a wider variety of mediums, due to its massive catalog of over 1.6 million titles, which
are always available for streaming. Hoopla not only offers content from the main five publishing houses in
America, but also offers popular magazine titles, Great Courses Videos, Hallmark movies, Curiosity Stream, and
content in multiple languages. The Library Division anticipates continuing purchasing streaming content from
Hoopla, a proprietary software offered through Midwest Tape, through Fiscal Year 2029.
Collier County Procurement Ordinance 2017-08, Section 8.3, as amended, provides that subscriptions, periodicals,
newspapers, books, electronic information, media, maps, pamphlets, and similar material in printed or electronic
form are eligible for an exemption from the competitive process based upon a determination that such an exemption
is in the best interest of the County. Staff requests that the Board approve this expenditure for up to $400,000 from
Midwest Tape, LLC as an exemption under the Procurement Ordinance so that staff can procure the subscription
through a standard County-issued Purchase Order.
FISCAL IMPACT: The cost through Fiscal Year 2029 will not exceed $400,000 annually, which will be budgeted
in the General Fund (0001), Library Donations Fund (1810), and Library Trust Fund (1140) and is contingent on
Board approval of the annual budget. Costs and funding sources for future years will be dependent on subsequent
budget year approvals.
Countywide historic spend has been increasing at a rate of approximately 20% in the last three Fiscal Years. The
current purchase order for FY24 is $200,000 and anticipated to increase each future Fiscal Year.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
16.D.1
Packet Pg. 1119
08/13/2024
approval. -SRT
RECOMMENDATION: To authorize an exemption from the competitive process for a subscription to the Hoopla
streaming service from Midwest Tape, LLC, for Library patron use, effective October 1, 2024 through September
30, 2029, in an amount not to exceed $400,000 per Fiscal Year, for a maximum five year spend of $2,000,000.
Prepared By: Catherine Cowser, Library Director, Library Division
ATTACHMENT(S)
1. Hoopla Business Case Final Rev (DOCX)
2. Midwest Tape - Exemptions from CompetitionApproved (PDF)
16.D.1
Packet Pg. 1120
08/13/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 29160
Item Summary: Recommendation to authorize an exemption from the competitive process for a subscription to
the Hoopla streaming service from Midwest Tape, LLC, for Library patron use in an amount not to exceed
$400,000 per Fiscal Year, as budgeted, through FY 2029.
Meeting Date: 08/13/2024
Prepared by:
Title: – Public Services Department
Name: Todd Henry
06/13/2024 8:33 AM
Submitted by:
Title: – Library
Name: Catherine Cowser
06/13/2024 8:33 AM
Approved By:
Review:
Library Catherine Cowser PSD Reviewer Completed 06/15/2024 1:10 PM
Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 06/17/2024 9:13 AM
Operations & Veteran Services Yahaira Magee OVS Director Review Completed 06/17/2024 4:45 PM
Public Services Department Todd Henry Level 1 Department Review Completed 06/24/2024 10:26 AM
Corporate Compliance and Continuous Improvement Megan Gaillard Additional Reviewer Completed
07/26/2024 9:23 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 07/29/2024 8:25 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 07/29/2024 9:45 AM
Public Services Department Tanya Williams PSD Department Head Review Completed 07/29/2024 9:46 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/29/2024 9:54 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/29/2024 11:44 AM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 07/30/2024 3:46 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 08/07/2024 11:50 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 08/13/2024 9:00 AM
16.D.1
Packet Pg. 1121
BUSINESS CASE FOR HOOPLA
Recommendation to approve an exemption from the Competitive Process as set forth in the
Procurement Ordinance for a subscription to Hoopla streaming service from Midwest Tape for
Library patron use in the amount not to exceed $400,000 per Fiscal Year, as budgeted, through
FY 2029.
Hoopla is a digital service available exclusively to libraries offering streaming service in the form of
audiobooks, eBooks, comics, movies, TV show and music. This “digital lending service” provided
by Hoopla helps libraries remain relevant and competitive in a technology-driven culture
dominated by digitized services that offer information and entertainment 24/7. Collier County’s
library patrons can access Hoopla’s over 1,600,000+ titles instantly – with just a simple click. On
average, Hoopla is growing their collection by almost 25% each year which translates into library
patrons having access to a constantly increasing selection of new and diverse content, offered in
multiple formats as well as content in 116 languages.
Hoopla is a “patron driven acquisitions” model which means patrons chose the title they would like
to “borrow” and the library pays for the title at the time of electronic check-out. This means every
purchase is a circulated purchase, driven by patron demand. Due to the volume of titles accessible
to patrons and the dynamic nature of Hoopla’s “on demand” model, no price lists exist for
individual titles. The model allows instant and simultaneous borrowing, consisting of a collection
of 1,665,600+ titles that grows on average 25% annually. There is a price tier ranging between $0.01
- $3.99 depending on title. The average price of each circulation in the last 12 months is $2.18. This
subscription service allows CCPL patrons’ access to Hoopla’s entire collection. The Library
controls costs by monthly budgeting and setting a patron borrowing limit.
Hoopla’s ease of service, popularity, and pricing allows Collier County Library to offer an array of
titles accessible in six formats to be delivered effortlessly to our patrons – wherever they may be.
Collier County Library continues to see continuous growth and demand with this service, rendering
it a critical asset in the current collection. In the last 12 months, the Library has seen an 82%
increase in new users of Hoopla with an increase in circulation of 31%.
Library subscriptions and electronic content are recommended to be exempt from the competitive
process due to the unique qualities of the service. Hoopla is the only Library vendor that offers
streaming services in various formats that includes eBook, eAudiobook, comics, TV, movies,
magazines, educational classes (such as Curiosity Stream and Great Courses) and music. Hoopla
provides Collier County Public Library patrons with instantaneous, simultaneous, simplified
downloadable and streaming technologies.
Catherine Cowser, Division Director, Library Division
16.D.1.a
Packet Pg. 1122 Attachment: Hoopla Business Case Final Rev (29160 : Authorize an exemption for Hoopla streaming service from Midwest Tape, LLC)
EXEMPTION FROM COMPETITVE PROCESS FORM Page 1 of 2
Revised January 2024
EXEMPTION FROM COMPETITIVE PROCESS FORM
Instruc�ons: The following procurement categories may be eligible for exemp�on from the compe��ve process per
Procurement Ordinance 17-08, as amended, Sec�on Eight, Exemp�ons to the Compe��ve Process; based upon the
determina�on of the County Manager or designee that approval of such an exemp�on is in the best interest of
the County. Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Complete all sec�ons of this form prior to submi�ng it to Procurement. Any quotes and/or documenta�on
submited must be dated within the last thirty (30) days. If applicable, submit with the form associated terms and
condi�ons or agreements.
1.Government Agency/Non-Profit
2.Registra�on/Dues/Training
3.Subscrip�ons/Periodicals/Printed Materials
4.Adver�sements
5.U�lity Services – subject to government control
6.Educa�on/Academic Programs/Trainers/Speakers
7.Legal Services
8.Purchases required by grants/gi�s
9. Compa�bility/Proprietary with current systems
10.Shop es�mates on disassembled equipment
11.Personnel/Recruitment Services
12.Works of art for public display
13.Direct Purchases
14.Financial Instruments
15.Entertainment Services for County Sponsored Events
16.Management Studies as directed by the County Manager
17. Resolu�on/BCC Direc�on (include resolu�on number
and approval date)
SECTION ONE
Requester: Division:
Requested Item(s)/Service(s): Vendor Name:
SECTION TWO
Historical Countywide Expenditure: Requested Not to Exceed Expenditure Per FY:
Requested Date Range: Budget FY: One Time Purchase Mul�ple Purchases
SECTION THREE
Quote/Proposal: Yes No
If yes, atach.
Agreement/Terms & Condi�ons: Yes No
If yes, atach.
SECTION FOUR
Detailed Descrip�on of Purchase.
16.D.1.b
Packet Pg. 1123 Attachment: Midwest Tape - Exemptions from CompetitionApproved (29160 : Authorize an exemption for Hoopla streaming service from
EXEMPTION FROM COMPETITVE PROCESS FORM Page 2 of 2
Revised January 2024
Detailed Public Purpose. Include why this purchase is essen�al to County opera�ons.
SECTION FIVE
Informa�on Technology. Select Yes if the products/services are related to Informa�on Technology. If yes, provide the
Purchasing Compliance Code (PCC) number or email approval documenta�on.
Yes No If yes, provide the PCC number:
SECTION SIX
Requester: Signature:
Division Director: Signature:
Department Head (Required if over $50,000): Signature:
Procurement Director ($50,000 and under): Signature:
Procurement Director (Over $50,000 con�ngent on
Board approval):
Signature:
Procurement Use Only
Approved For: Approved by Board: Contract #:
Start Date Date Contract Not Applicable
End Date Agenda # Exemp�on #:
16.D.1.b
Packet Pg. 1124 Attachment: Midwest Tape - Exemptions from CompetitionApproved (29160 : Authorize an exemption for Hoopla streaming service from