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BCC Agenda 07/23/2024 Item #16F 4 (Awarding Contract #24-8231 Motor Oils, Lubricants and Fluids to Palmdale Oil Company, LLCand Reladyne FLorida, LLC )07/23/2024 +EXECUTIVE SUMMARY Recommendation to award Invitation for Qualification No. 24-8231, “Motor Oils, Lubricants, and Fluids,” to Palmdale Oil Company, LLC and Reladyne Florida, LLC, and authorize the Chairman to sign the attached agreements. OBJECTIVE: To provide reliable, efficient vehicles and equipment that enhance the County’s capabilities to deliver essential public services. CONSIDERATIONS: The Collier County Fleet Management Division maintains over 2800 County vehicles and motorized equipment items that require oil and lubrication for continuing operation and extended life cycles. The oils and lubricants must meet or exceed Original Equipment Manufacturer specifications for modern engines, transmissions, hydraulic systems, rear ends, particulate filters, and any other fluid requirements to maintain the County’s equipment in good operating condition. The suppliers must guarantee those specifications and deliver the quantities stated in the solicitation. On March 14, 2024, the Procurement Services Division released notices for Invitation for Qualification No. 24 - 8231, Motor Oils, Lubricants, and Fluids. The County received three proposals by the April 23, 2024, deadline with one proposal found non-responsive as shown in the below chart. Respondents: Company Name City County State Final Ranking Responsive/ Responsible Palmdale Oil Company, LLC Fort Pierce St. Lucie FL 1 Yes/Yes Reladyne Florida LLC Miami Miami-Dade FL 2 Yes/Yes Safety-Kleen Systems, Inc. Norwell Plymouth MA Not Ranked No/Yes A selection committee met on May 17, 2024, and reviewed, scored, and ranked the proposals in the order shown above. Staff recommends issuing contracts to both responsive and responsible respondents as permitted in the solicitation and will be requesting quotes from both firms for all work. Due to the current volatility of petroleum products, quarterly line-item quotes will be requested from these vendors with an award each quarter to the low bidder per line item. Palmdale Oil Company, LLC has been registered to conduct business in Florida since 1984 and has previously provided this service for the County. Reladyne Florida, LLC incorporated in Florida in 2018 after the purchase of Flamingo Oil, who was also a previous vendor for the County. Importantly, no performance issues were reported as to either of these vendors during their previous contracts providing these services for the County. FISCAL IMPACT: Funds for Fleet Management service requirements are budgeted annually in the Fleet Management Fund 5021 operating budget. Total expenditures under this contract are estimated at $85,000 annually. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: No growth management impact is involved. RECOMMENDATION: To award Invitation for Qualification No. 23-8123, “Motor Oils, Lubricants and Fluids,” to Palmdale Oil Company, LLC and Reladyne Florida LLC, and to authorize the Chairman to sign the attached agreements. 16.F.4 Packet Pg. 1312 07/23/2024 PREPARED BY: John King, Fleet Director, Fleet Management Division ATTACHMENT(S) 1. 24-8231 Final Ranking (PDF) 2. 24-8231 Insurance_Palmdale (PDF) 3. 24-8231 Insurance_Reladyne (PDF) 4. 24-8231 NORA_Executed (PDF) 5. 24-8231 Solicitation (PDF) 6. 24-8231 Vendor Signed_Palmdale (PDF) 7. 24-8421 Vendor Signed_Reladyne (PDF) 8. 24-8231_Palmdale_Proposal (PDF) 9. 24-821 Reladyne Proposal (PDF) 16.F.4 Packet Pg. 1313 07/23/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.F.4 Doc ID: 29326 Item Summary: Recommendation to award Invitation for Qualification No. 24-8231, “Motor Oils, Lubricants, and Fluids,” to Palmdale Oil Company, LLC and Reladyne Florida, LLC, and authorize the Chairman to sign the attached agreements. Meeting Date: 07/23/2024 Prepared by: Title: Operations Analyst, Senior – Fleet Management Name: Mario Menendez 06/27/2024 4:41 PM Submitted by: Title: – Fleet Management Name: John King 06/27/2024 4:41 PM Approved By: Review: Procurement Services Vanessa Miguel Level 1 Purchasing Gatekeeper Completed 06/28/2024 8:25 AM Fleet Management John King Director Review Completed 06/28/2024 10:21 AM Unknown Sarah Hamilton Other Reviewer Completed 07/01/2024 2:02 PM Grants Erica Robinson Level 2 Grants Review Completed 07/01/2024 4:19 PM Procurement Services Sandra Srnka Procurement Director Review Completed 07/11/2024 3:18 PM County Attorney's Office Scott Teach CAO Reviewer Completed 07/16/2024 8:10 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/16/2024 8:21 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/16/2024 8:37 AM Grants Therese Stanley OMB Reviewer Completed 07/16/2024 10:14 AM Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 07/16/2024 3:05 PM County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 07/17/2024 12:27 PM Board of County Commissioners Geoffrey Willig Meeting Pending 07/23/2024 9:01 AM 16.F.4 Packet Pg. 1314 Selection Committee Final Ranking RPS #: 24-8231 Title: Motor Oils, Lubricants, and Fluids Name of Firm Mario Menendez James Fasulo Raymond See Tom Bates Brian Sullivan Total Scores Final Ranking Palmdale Oil Company, LLC 85 84 80 85 100 434.00 1 Reladyne Florida LLC 75 93 85 80 99 432.00 2 Procurement Professional Date Lisa Oien 5/17/2024 16.F.4.a Packet Pg. 1315 Attachment: 24-8231 Final Ranking (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 6/20/2024 (239) 261-3646 12936 Palmdale Oil Company, LLC 911 North 2nd Street Fort Pierce, FL 34950 35408 16691 10641 A 1,000,000 X X ECAP1HSGL00000405 9/30/2023 9/30/2024 100,000 5,000 1,000,000 2,000,000 2,000,000 1,000,000B X X ECAP1IICCA00000405 9/30/2023 9/30/2024 MCS-90 Pollution Liabillity 4,000,000A ECAP1HSCX00000405 9/30/2023 9/30/2024 4,000,000 0 C X WCE98918501 5/4/2024 5/4/2025 1,000,000 1,000,000 1,000,000 D Excess Liability ELD30000798505 9/30/2023 Each Occurrence 5,000,000 RE: 24-8231 Motor Oils, Lubricants and Fluids Collier County Board of County Commissioners is included as Additional Insured in regard to General Liability only as required by written contract for Ongoing Operations per form CG2010, Completed Operations per form CG2037, Primary and Non Contributory status per form CG2001 and Waiver of Subrogation in favor of the Additional Insured per form CG2404. Additional Insured in regard to Auto Liability as required by written contract per form IICCA3301, Primary and Non-Contributory per form CA0449 and Waiver of Subrogation in favor of the Additional Insured per form CA0444. Auto Liability includes MCS-90 and Broadened Pollution Liability per form CA9948. Waiver of Subrogation in regard to Workers Compensation per form WC000313 when required by written contract. 30 days notice of cancellation except 10 days for non-payment. Collier County Board of County Commissioners 3295 Tamiami Trail East Naples, FL 34112 PALMSOL-01 MKALICHARAN Acrisure Southeast Partners Insurance Services, LLC 1317 Citizens Blvd Leesburg, FL 34748 Rebeca Uscategui RUscategui@acrisure.com Houston Specialty Insurance Company Imperium Insurance Company Great American Insurance Company Endurance American Insurance Company X 9/30/2024 X X X X X X X X X X X 16.F.4.b Packet Pg. 1316 Attachment: 24-8231 Insurance_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.cPacket Pg. 1317Attachment: 24-8231 Insurance_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.cPacket Pg. 1318Attachment: 24-8231 Insurance_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Notice of Recommended Award Solicitation: 24-8231 Title: Motor Oils, Lubricants, and Fluids Due Date and Time: April 23, 2024, at 3:00 PM EST Respondents: Company Name City County State Final Ranking Responsive/Responsible Palmdale Oil Company, LLC Ft. Pierce St. Lucie FL 1 Yes/Yes Reladyne Florida, LLC Miami Miami-Dade FL 2 Yes/Yes Safety-Kleen Systems, Inc. Norwell Plymouth MA Not Ranked No/Yes Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On March 14, 2024, the Procurement Services Division issued Invitation for Qualification (IFQ) No. 24-8231, Motor Oils, Lubricants, and Fluids, to two thousand four hundred fifty-one (2,451) vendors. Thirty-one (31) vendors viewed the solicitation information, and three (3) proposals were received by the April 23, 2024, deadline. The bid due date was extended for one week, during which time staff conducted additional outreach. Staff reviewed the three (3) proposals received and Palmdale Oil Company, LLC and Reladyne Florida, LLC were deemed responsive and responsible, with minor irregularities. Safety-Kleen Systems, Inc. was deemed non- responsive for failing to address all evaluation criteria as required in the solicitation. The Selection Committee convened on May 17, 2024, and after review of the proposals and deliberation the Committee scored the proposals and ranked the firms as shown above. Staff is recommending award to both Palmdale Oil Company, LLC and Reladyne Florida, LLC. to establish a pool of vendors that will be requested to quote on a list of products on a quarterly basis. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: B6BB81E6-65C4-4D58-8417-1A69DD75984E 5/21/2024 5/21/2024 5/21/2024 16.F.4.d Packet Pg. 1319 Attachment: 24-8231 NORA_Executed (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION FOR QUALIFICATION (IFQ) FOR MOTOR OILS, LUBRICANTS, AND FLUIDS SOLICITATION NO.: 24-8231 KRISTOFER LOPEZ, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8375 Kristofer.Lopez@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.F.4.e Packet Pg. 1320 Attachment: 24-8231 Solicitation (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) SOLICITATION PUBLIC NOTICE INVITATION FOR QUALIFICATION (IFQ) NUMBER: 24-8231 PROJECT TITLE: Motor Oils, Lubricants, and Fluids LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 IFQ OPENING DAY/DATE/TIME: April 16, 2024 @ 3:00 PM EST PLACE OF IFQ OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Fleet Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation for Qualification (hereinafter, “IFQ”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. BACKGROUND The County is seeking to establish a contract with qualified vendors to purchase motor oils, lubricants, and fluids for over 1000 on-road vehicles and 2000 equipment items maintained by the County’s Fleet Management Division. The contract will include both bulk and packaged products. Historically, County departments have spent approximately $85,000.00 annually; however, this may not be indicative of future buying patterns. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be three (3) years with two (2) one (1) one-year renewals. Prices shall remain firm for the period quoted. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. DETAILED SCOPE OF WORK Collier County requires original equipment manufacturer (OEM) quality lubricants and fluids to maintain its vehicles and equipment. Engine oils, lubricants, and fluids provided under this contract shall comply with API Engine Service Classification and SAE Crankcase Oil Viscosity Classification System and other specified requirements called for under these bid specifications. By signing the bid proposal, the vendor certifies that the engine oils, greases, fluids, and lubricants meet or exceed vehicle or equipment warranty requirements. When owner’s manual recommendations for API classification, SAE viscosity, and oil change and lubrication intervals are followed, the vendor will assume all responsibility for engine or component damage resulting from faulty oil, greases, fluids, or lubricants supplied in accordance with this contract. The vendor shall notify the County in writing of any changes to API or SAE product specifications for changes of brands during the contract period. This solicitation is to establish a pool of vendors to be able to quote pricing on a quarterly basis. Quarterly shall consist of the 16.F.4.e Packet Pg. 1321 Attachment: 24-8231 Solicitation (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) following: January to March, April to June, July to September, October to December. The pool of vendors will receive an email containing quote sheets prior to the beginning of the quarter. Each vendor will enter pricing and other pertinent information on the forms for each line item. Vendors will be awarded per lowest price on each line item. In case of a tie; Collier County Fleet Management will select prevailing vendor. Submittal of the quote sheets shall be submitted within seven (7) days to the Fleet Management Division. Collier County Fleet Management reserves the right to purchase proprietary or OEM lubricants and fluids from a vendor outside this solicitation when applicable. 1. Product Specifications/Estimated Annual Requirements. The products listed below are those principally used by Fleet Management but are not inclusive of all products that will be purchased under this contract. Fleet Management may add to the list as needs arise. The annual quantities are good faith estimates based on previous purchases. Actual purchase quantities may vary. The County makes no guarantee of any minimum or maximum purchase quantities under this agreement. Prices for a larger variety of products will be requested. Product Specification Est. Annual Requirements Motor Oil SAE 15W40 (Bulk) 19,000 quarts SAE 15W40 (Quarts) 1,500 quarts SAE 5W30 (Bulk) 5,000 quarts SAE 5W30 (Quarts) 500 quarts Hydraulic Oil AW, ISO 68 (Bulk) 1,500 quarts Hydraulic Oil Shell Tellus T-22 or equivalent 250 quarts Automatic MERCON V (Bulk) 1300 quarts Transmission Fluid Automatic Transmission Fluid Valvoline Max Life Dex/Merc or equivalent 2,500 quarts Automatic Transmission Fluid Allison-Transynd (or equivalent) 1,600 quarts Gear Oil Synthetic 80W140 – 5 gallon 1,500 quarts Tractor Hydraulic Fluid Chevron 1000 THF 2,000 quarts Grease, Automotive EP NLGI-2 GC-LB 150 – 14.1 Oz Cartridge Gear Oil API-GL5 or MT-1 (85W140) 100 gallons 2. Delivery Requirements Products ordered from this contract shall be delivered by the vendor within one business day to one of the locations listed below as designated by the County. Other locations may be added to this list as required. If the delivery time cannot be met, the vendor shall notify the County immediately. Fleet Management County Barn Maintenance Facilities 2901 County Barn Road Naples, FL 34112 Fleet Management Immokalee Maintenance Facilities 402 Sgt. Joe Jones Road Immokalee, FL 34142 Fleet Management Davis Blvd. Maintenance Facilities 4800 Davis Boulevard Naples, FL 34104 Fleet Management Radio Road Maintenance Facilities 8300 Radio Road Naples, FL 34104 3. Minimum Delivery Order The minimum delivery order on this contract shall be a combination of at least two (2) cases of oils, greases, or fluids when the 16.F.4.e Packet Pg. 1322 Attachment: 24-8231 Solicitation (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) products are shipped in cases. Any product in a 120-pound container or a drum shall have a minimum order of one (1) each. The minimum order of bulk deliveries shall be 50 gallons. INVITATION FOR QUALIFICATION (IFQ) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Grading Criteria for Development of Shortlist, which will be the basis for short-listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then grade and rank the firms and recommend multiple firms to establish a library for services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after grading and before the final ranking. A contract will be developed with the selected firms, based on their qualifications and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Invitation for Qualification selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the qualifications, discussion, and clarifying questions, and recommend multiple firms in a library for quoting services. GRADING CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.6 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 1. Cover Letter / Management Summary 5 Points 2. Business Plan 30 Points 3. Experience of the Firm 30 Points 4. Product Availability 35 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. ---------------------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this IFQ. EVALUATION CRITERIA NO. 2: BUSINESS PLAN (30 Total Points Available) In this criteria, include but not limited to: • Detailed plan of approach in the execution of the deliverables and product availability. • Provide product catalog or listing of firm’s product line. EVALUATION CRITERIA NO. 3: EXPERIENCE OF THE FIRM (30 Total Points Available) In this criterion, include but not limited to: • Detail the firm’s experience in delivering products to other State, County, or Municipal governments. The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed 16.F.4.e Packet Pg. 1323 Attachment: 24-8231 Solicitation (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) reference forms from clients within the last five (5) years whose services are of a similar nature to this solicitation as a part of their proposal. Provide information on the services provided by the Proposer that best represent projects of similar size, scope and complexity of this service request using Form 5 provided. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. EVALUATION CRITERIA NO. 4: PRODUCT AVILABILITY (35 Total Points Available) In this criterion, include but not limited to: • Detailed plan of approach to supplying the County with oils, lubricants, and fluids. • Detailed list of products that are kept readily available that would be used for this scope of work. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.F.4.e Packet Pg. 1324 Attachment: 24-8231 Solicitation (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1325Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1326Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1327Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1328Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1329Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1330Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1331Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1332Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1333Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1334Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1335Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1336Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1337Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1338Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1339Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1340Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1341Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1342Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1343Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1344Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1345Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1346Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1347Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1348Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1349Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1350Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1351Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.fPacket Pg. 1352Attachment: 24-8231 Vendor Signed_Palmdale (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1353Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1354Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1355Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1356Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1357Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1358Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1359Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1360Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1361Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1362Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1363Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1364Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1365Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1366Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.g Packet Pg. 1367 Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1368Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1369Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1370Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1371Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1372Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1373Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1374Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1375Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1376Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1377Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1378Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1379Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.gPacket Pg. 1380Attachment: 24-8421 Vendor Signed_Reladyne (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1381 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1382 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1383 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1384 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1385 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1386 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1387 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1388 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1389 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1390 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1391 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1392 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1393 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1394 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1395 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1396 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1397 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1398 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1399 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1400 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1401 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1402 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1403 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1404 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1405 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1406 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1407 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1408 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1409 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1410 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1411 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1412 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1413 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.h Packet Pg. 1414 Attachment: 24-8231_Palmdale_Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Addendum #1 Date: April 11, 2024 From: Kristofer Lopez, Procurement Strategist To: Interested Bidders Subject: Addendum #1 Solicitation 24-8231 Motor Oils, Lubricants, and Fluids The following clarifications are issued as an addendum: 1. Quote from April – June 2024 is attached. If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Email: Kristofer.lopez@colliercountyfl.gov Telephone: (239) 252-8375 04/12/2024 Reladyne Florida LLC. 16.F.4.i Packet Pg. 1415 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) PALMDALE RELADYNE Line Collier County's Part Number Description Packaging Unit Per Unit Price Your Part Number Your Part Number 1 FS15W40 Motor Oil: Heavy Duty, API CK-4 multi-grade SAE 15W40 (Bulk) in gallons (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 9.38 TX-15W40-000 9.20 949281540DF0812 2 D15W40 Motor Oil: Heavy Duty, API CK-4 multi-grade SAE 15W40 55 gallons (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 10.17 TX-15W40-055 9.90 949281540DF0810 3 15W40 Motor Oil: Heavy Duty, API CK-4 multi-grade, SAE 15W40 (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 32 oz 3.00 CAM-SB-15W40- 274 51.00 232281540001401 4 FS10W30 Motor Oil: Heavy Duty,10W-30 Synthetic Blend meets the API CK-4 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 13.69 622721001-000 10.30 949281030DF0812 5 D10W30 Motor Oil: Heavy Duty,10W-30 Synthetic Blend meets the API CK-4 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 14.52 622721001-055 11.00 949281030DF0810 6 10W30 Motor Oil: Heavy Duty,10W-30 Synthetic Blend meets the API CK-4 (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 32 oz 54.72 232281030001401 This case is 3/1 Gallon 7 SYN5W30 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-30 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 6.98 CAM-SB-5W30- 000 6.90 950240530SB0812 8 D5W30 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-30 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 7.79 CAM-SB-5W30- 055 7.70 950240530SB0810 9 5W30 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-30 (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 32 oz 2.95 CAM-SB-5W30- 274 34.80 950240530SB1401 10 SYN5W20 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-20 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 6.98 CAM-SB-5W20- 000 6.90 950240520SB0812 11 D5W20 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-20 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 7.79 CAM-SB-5W20- 055 7.70 950240520SB0810 12 5W20 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-20 (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 32 oz 2.95 CAM-SB-5W20- 274 34.80 950240520SB1401 34.80/12 COLLIER COUNTY BID # 18 - 7443 Lubrificants Quote Sheet APRIL - JUNE 2024 16.F.4.i Packet Pg. 1416 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 13 5W40 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-40 (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 36.24 949290540DE0804 This case is 3/1 Gallon 14 D5W40 Motor Oil Synthetic Blend, API, ILSAC GF5, SM, SL, meeting Ford WSS-M2C929-A specification, SAE 5W-40 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 20.11 TX-5W40-055 16.50 94929054DE0810 15 HYD68 Hydraulic Oil: AW, ISO 68 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 6.86 CAM-AW68-000 6.70 949470068AW0812 16 HYD68D Hydraulic Oil: AW, ISO 68 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 7.78 CAM-AW68-055 7.50 949470068AW0810 17 HYD68BUCKET Hydraulic Oil: AW, ISO 68 (Virgin - No Recycled) 5 Gallon Container (expressed Container) 1 Gallon 8.20 CAM-AW68-154 8.05 949470068AW0813 18 HYD68BIO Hydraulic Oil: AW, ISO 68 Bio-Degradable. Equivalent to Panolin 68W HLP biodegradable. 5 Gallon Container (expressed Container) 20.80 231470068NZ0813 19 HYD46 Hydraulic Oil: AW, ISO 46 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 6.86 CAM-AW46-000 6.70 949470046AW0812 20 HYD46D Hydraulic Oil: AW, ISO 46 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 7.78 CAM-AW46-055 7.50 949470046AW0810 21 HYD46BUCKET Hydraulic Oil: AW, ISO 46 (Virgin - No Recycled)5 Gallon Container 1 Gallon 8.20 CAM-AW46-154 8.05 949470046AW0814 22 HYD32 Hydraulic Oil: AW, ISO 32 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 6.86 CAM-AW32-000 6.70 949470032AW0812 23 HYD32D Hydraulic Oil: AW, ISO 32 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 7.78 CAM-AW32-055 7.50 949470032AW0810 24 HYD32BUCKET Hydraulic Oil: AW, ISO 32 (Virgin - No Recycled)5 Gallon Container 1 Gallon 8.20 CAM-AW32-154 8.05 949470032AW0814 25 HYD32BIO Hydraulic Oil: AW, ISO 32 Bio- Degradable.Equivalent to Panolin 32W HLP biodegradable. 5 Gallon Container (expressed Container) 25.00 213470032NZ0813 26 HYD220BUCKE T Hydraulic Oil: AW, ISO 220 (Virgin - No Recycled)5 Gallon Container 1 Gallon 21.20 631140001-154 20.18 500630220GX0813 27 HYDNONCOND Hydraulic Oil: AW-22 non-conductive (or equivalent) ASTM D-877, 35KV Minimum 5 Gallon Container 1 Gallon 19.00 633623001-154 25.00 231470022MF0813 28 TRACD Tractor: Hydraulic Fluid MEETS API SERVICE GL-4 55 Gallon Drum (expressed in Gallons) 1 Gallon 9.27 CAM-TH303-055 8.65 949430055TA0810 29 TRAC5 Tractor: Hydraulic Fluid MEETS API SERVICE GL-4 5 Gallon Container (expressed Container) 1 Gallon 10.00 CAM-TH303-154 9.50 949430055TA0813 30 MERCDEXB Automatic Transmission Fluid: Valvoline MaxLife multi-vehicle (or equivalent) (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 10.81 TX-MVATF-000 10.70 95040SATFMV0812 31 MERCDEXD Automatic Transmission Fluid: Valvoline MaxLife multi-vehicle (or equivalent) (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 11.60 TX-MVATF-055 11.45 95040SATFMV0810 16.F.4.i Packet Pg. 1417 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 32 MERCDEX Automatic Transmission Fluid: Valvoline MaxLife multi-vehicle (or equivalent) (Virgin - No Recycled) Case (expressed as a case equals 12 each at 32 oz) 60.00 9504SATFMV1401 33 TRANSYND Automatic Transmission Fluid: Allison Transynd (or equivalent) TES 295 (Virgin - No Recycled) Bulk Delivery (expressed in Gallons) 1 Gallon 32.06 622686001-000 28.50 161400668TS0827 295 spec is now 668 34 TRANSYNDD Automatic Transmission Fluid: Allison Transynd (or equivalent) TES 295 (Virgin - No Recycled) 55 Gallon Drum (expressed in Gallons) 1 Gallon 33.00 622686001-055 31.00 161400668TS0810 295 spec is now 668 35 TRANSYND1 Automatic Transmission Fluid: Allison Transynd (or equivalent) TES 295 (Virgin - No Recycled) 1 Gallon Container 1 Gallon 34.00 622686001-003 33.50 161400668TS0804 295 spec is now 668 36 85W140KEG Gear Oil: Multi-purpose, 85W140 API-GL5 or MT-1 16 Gallon Drum (expressed in gallons) 1 Gallon 19.21 CAM-85W140- 120 15.00 949658514MP1331 16.F.4.i Packet Pg. 1418 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 37 85W140BUCKE T Gear Oil: Multi-purpose, 85W140 API-GL5 or MT-2 5 Gallon Container (expressed in gallons) 1 Gallon 19.21 CAM-85W140- 154 15.50 949658514MP0813 38 80W140D Synthetic Gear Oil: GL-5, MTI 80 W 140 55 Gallon Drum (expressed in Gallons) 1 Gallon 27.50 CAMSY80W140- 055 26.30 949678014GE0810 39 80W140KEG Synthetic Gear Oil: GL-5, MTI 80 W 140 16 Gallon Drum (expressed in gallons) 1 Gallon 27.50 CAMSY80W140- 120 27.00 949678014GE1331 40 80W140BUCKE T Synthetic Gear Oil: GL-5, MTI 80 W 140 5 Gallon Container (expressed in gallons) 1 Gallon 29.50 CAMSY80W140- 154 27.50 949678014GE0813 41 80W140 Synthetic Gear Oil: GL-5, MTI 80 W 140 Quart Container 1 Quart N/A 20.18 2326799993S1401 42 75W140D Full Synthetic Gear Oil; GL-5 MTI 75W140; 55 Gallon Drum 55 Gallon Drum (expressed in Gallons) 1 Gallon 23.50 CAM-SY75W140- 055 23.00 949677514GE0810 43 75W85 Full Synthetic Gear Oil; GL-5 MTI 75W85 Quart Container N/A 44 75W85D Full Synthetic Gear Oil; GL-5 MTI 75W85; 55 Gallon Drum 55 Gallon Drum (expressed in Gallons) N/A 45 75W90D Full Synthetic Gear Oil; GL-5 MTI 75W90; 55 Gallon Drum 55 Gallon Drum (expressed in Gallons) 1 Gallon 23.00 CAM-SY75W90- 055 18.76 949677590GE0810 46 80W90D Full Synthetic Gear Oil; GL-5 80W90; 55 Gallon Drum 55 Gallon Drum (expressed in Gallons) 1 Gallon 13.00 CAM-80W90-055 11.88 949658090MP0810 47 EP120 Grease: Automotive, EP, General Purpose Hi Temp NLGI-2 (Extreme Pressure) 120 lb container (expressed in pounds) 1 Pound 3.50 CAM-HTGRS- 120 2.95 990727011841329 48 EP35 Grease: Automotive, EP, General Purpose Hi Temp NLGI-2 (Extreme Pressure) 35 lb container (expressed in pounds) 1 Pound 4.00 CAM-HTGRS- 154 3.60 990727011821333 49 EP Grease: Automotive, EP, General Purpose Hi Temp NLGI-2 (Extreme Pressure) Box (expressed as a box equals 10 each grease Cartridges) Per Box 31.60 CAM-HTGRS- 265 38.00 990727011811109 50 REDTAC Multiplex Hi Temp Red No. 2 Wheel Bearing Grease (or equivalent) NLGI GC-LB Synthetic Grease 400 lb container (expressed in pounds) 1 Pound 3.11 CAM-HTGRS- 055 3.08 990727011861316 51 RED120 Multiplex Hi Temp Red No. 2 Wheel Bearing Grease (or equivalent) NLGI GC-LB Synthetic Grease 120 lb container (expressed in pounds) 1 Pound 3.50 CAM-HTGRS- 120 3.48 23172220MP1329 52 RED35 Multiplex Hi Temp Red No. 2 Wheel Bearing Grease (or equivalent) NLGI GC-LB Synthetic Grease 35 lb container (expressed in pounds) 1 Pound 4.00 CAM-HTGRS- 154 3.96 23172220MP1333 53 SYNGREASE Multiplex Hi Temp Red No. 2 Wheel Bearing Grease (or equivalent) NLGI GC-LB Synthetic Grease Box (expressed as a box equals 10 each grease Cartridges) Per Box 31.60 CAM-HTGRS- 265 31.25 23172220MP1109 54 DEF001 Diesel Exhaust Fluid: meets ISO22241 Bulk Delivery (expressed in Gallons) 1 Gallon 1.97 DEF-000 1.72 949220032DA0812 55 DEF55 Diesel Exhaust Fluid: meets ISO22241 55 Gallon Drum (expressed in Gallons) 1 Gallon 4.00 DEF-055 3.35 949220032DA0810 56 DEF25 Diesel Exhaust Fluid: meets ISO22241 Per 2.5 Gallon container 2.5 Gallon 10.21 DEF-2.5 9.85 949220032DA0819 57 00119 Killem Biocide (or equivalent)Case of 16oz containers 16 oz 47.50 PMBBCIDE-001 36.00 990779011901117 16.F.4.i Packet Pg. 1419 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Addendum #2 Date: April 16, 2024 From: Kristofer Lopez, Procurement Strategist To: Interested Bidders Subject: Addendum #2 Solicitation 24-8231 Motor Oils, Lubricants, and Fluids The following clarifications are issued as an addendum: Change 1: AS READS: Bid closes on April 16, 2024 @ 3:00 PM EST NOW READS: Bid closes on April 23, 2024@ 3:00 PM EST If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature)Date (Name of Firm) Email: Kristofer.lopez@colliercountyfl.gov Telephone: (239) 252-8375 ed solicitation. re) 04/17/2024 Reladyne Florida LLC. 16.F.4.i Packet Pg. 1420 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 8280 Montgomery Road, Suite 101 Cincinnati, OH 45236 Office: 513.489.6000 www.reladyne.com 04/15/2024 Bid 24-8231 EVALUATION CRITERIA NO. 2: BUSINESS PLAN RelaDyne Florida LLC, formally Flamingo Oil Company. We have maintained the same structure and concept throughout our transition, Quality products, service, response and commitment to customer satisfaction. The brands we carry and are direct distributors for range from our very own lubricant line called DuraMAX and DryDene, to other well-known brands such as, Castrol, Shell, Pennzoil, Quaker State, Kendall, and many other top- quality brands. Our large facilities, warehouses and tank farms located in Miami Florida, Lakeland Florida and Jacksonville FL, help us not only to inventory large volumes of products, but to service our customers quickly, and efficiently all throughout the State of Florida with their lubricant needs. Ibrahim (Tito) Galvez, Inside Sales Rep. RelaDyne Florida LLC. 205 NE 179 St Miami FL, 33162 305-652-2944 16.F.4.i Packet Pg. 1421 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 8280 Montgomery Road, Suite 101 Cincinnati, OH 45236 Office: 513.489.6000 www.reladyne.com 04/15/2024 Bid 24-8231 EVALUATION CRITERIA NO. 1 Management Summary RelaDyne Florida LLC, and its family are committed to, Quality products, superior service, quick response and commitment to customer satisfaction. Below is the list of contacts for the persons handling the Collier County accounts. Ibrahim (Tito) Galvez, Inside Sales Representative Tito.galvez@reladyne.com Direct: 305-801-7637 Oscar Castillo, Account Manager Oscar.Castillo@reladyne.com 954-444-2589 Ken Johnson, Regional Sales Manager Ken.johnson@reladyne.com 813-415-1656 Ibrahim (Tito) Galvez Email: tito.galvez@reladyne.com Cell: 305-801-7637 General Office Line: 305-652-2944 Ext:2706 205 NE 179 St Miami FL, 33162 www.reladyne.com 16.F.4.i Packet Pg. 1422 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 8280 Montgomery Road, Suite 101 Cincinnati, OH 45236 Office: 513.489.6000 www.reladyne.com 04/15/2024 Bid 24-8231 EVALUATION CRITERIA NO. 3 Experience of Firm Since 2018 when RelaDyne Florida LLC, acquired Flamingo Oil, our operations have not only improved, but has helped us service and cover more customers throughout the state of Florida than ever before. Between our extremely experienced Sales force, exceptional Drivers, very efficient warehouse workers and very knowledgeable customer service department. We are a very well-tuned machine. Our Three facilities throughout Florida help us reach customers we were not able to reach before. Our large warehouses, and tank farms at our three locations, help us stock, and inventory products, so customer can get the lubricants they need without the wait. This is very important and advantageous in the advent of Hurricane preparedness as well. RelaDyne also services many County, State and federal governments such as, Broward County, Miami Dade County, Lee County, City of Miami, along with many Fire Stations, Police departments, County Landfills, Parks and recreation and many others. Ibrahim (Tito) Galvez, Inside Sales Rep. RelaDyne Florida LLC. 205 NE 179 St, Miami FL, 33162 305-652-2944 16.F.4.i Packet Pg. 1423 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1424 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1425 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Solicitation 24-8231 Motor Oils, Lubricants, and Fluids Solicitation Designation: Public Collier County 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1426 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) The County is seeking to establish a contract with qualified vendors to purchase motor oils, lubricants, and fluids for over 1000 on-road vehicles and 2000 equipment items maintained by the County’s Fleet Management Division. The contract will include both bulk and packaged products. Historically, County departments have spent approximately $85,000.00 annually; however, this may not be indicative of future buying patterns. This solicitation is to establish a pool of vendors to be able to quote pricing on a quarterly basis. Description This solicitation is to obtain qualified vendors, all pricing will be quote on a quarterly basis. 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1427 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Vendor Check List IMPORTANT: Please review carefully and submit with your Proposal/Bid. All applicable documents shall be submitted electronically through BidSync. Vendor should checkoff each of the following items. Failure to provide the applicable documents may deem you non-responsive/non-responsible. General Bid Instructions has been acknowledged and accepted. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certification Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) - http://dos.myflorida.com/sunbiz/should be attached with your submittal. Vendor MUST be enrolled in the E-Verify -https://www.e-verify.gov/at the time of submission of the proposal/bid. Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal. Form 4: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation. Form 5: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. Vendor W-9 Form. Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five (5) days of the County’s issuance of a Notice of Recommend Award. The Bid Schedule has been completed and attached with your submittal, applicable to bids. Copies of all requested licenses and/or certifications to complete the requirements of the project. All addenda have been signed and attached. County’s IT Technical Architecture Requirements has been acknowledged and accepted, if applicable. Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable. 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S x x x x x x x x x x x x x x x x 16.F.4.i Packet Pg. 1428 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Form 1: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 Dear Commissioners: The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted. The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed by the above referenced solicitation.The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor’s bids. Further, the Vendor agrees that if awarded a contract for these goods and/or services, the Vendor will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-vendor for any future associated work that is a result of this awarded contract. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _____ day of _____________, 20__ in the County of _______________, in the State of _____________. Firm’s Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number *CCR # or CAGE Code *Only if Grant Funded __________________________________________________________________________ Telephone: Email: Signature by: (Typed and written) Title: 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S Reladyne Florida LLC. 205 NE 179 St Miami FL, 33162 M18000002278 82-4341080 305-652-2944 tito.galvez@reladyne.com.galvez@reladyne.com Account Manager 16 April 24 Dade Florida Type text here 16.F.4.i Packet Pg. 1429 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S RelaDyne Florida LLC. Nancy Cofino Accounting PO BOX 645857 Cincinnati , OH 45264-5857 reladyne.accounting.fla@reladyne.com Nancy Cofino Accounting Reladyne Florida LLC. 205 NE 179 St Miami FL, 33162 305-652-2944 nancy.cofino@reladyne.com 305-652-2944 16.F.4.i Packet Pg. 1430 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERALCONTRACTPROVISIONSANDASSURANCES FEDERALPROVISIONSͲ1 This project activity is funded in whole or in part by the Federal Government, or an Agency thereof. Federal Law requires that the Applicant's contracts relating to the project include certain provisions. Per uniform requirements of federal awards (2 CFR Part 200.23) the definition of CONTRACTOR is an entity that receives a contract (including a purchase order). ACCESS TO RECORDS AND REPORTS (Applies to Subcontracts at every tier) a. Record Retention. The Contractor will retain and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, sub-agreements, leases, subcontracts, arrangements, other third-party agreements of any type, and supporting materials related to those records. b. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.333. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. c. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information related to performance of this contract as reasonably may be required. d. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract as reasonably may be required. CLEAN AIR AND WATER POLLUTION CONTROL ACTS The Contractor agrees: 1) It will not use any violating facilities; 2) It will report the use of facilities placed on or likely to be placed on the U.S. EPA “List of Violating Facilities;” 3) It will report violations of use of prohibited facilities to FTA; and 4) It will comply with the inspection and other requirements of the Clean Air Act, as amended, (42 U.S.C. §§ 7401 – 7671q); and the Federal Water Pollution Control Act as amended, (33 U.S.C. §§ 1251-1387). 5) The Contractor also agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA. DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION The Contractor shall comply and facilitate compliance with U.S. DOT regulations, “Nonprocurement Suspension and Debarment,” 2 C.F.R. part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) “Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement),” 2 C.F.R. part 180. These provisions apply to each contract at any tier of $25,000 or more, and to each contract at any tier for a federally required audit (irrespective of the contract amount), and to each contract at any tier that must be approved by an FTA official irrespective of the contract amount. As such, the Contractor shall verify that its principals, affiliates, and subcontractors are eligible to participate in this federally funded contract and are not presently declared by any Federal department or agency to be: a) Debarred from participation in any federally assisted Award; b) Suspended from participation in any federally assisted Award; c) Proposed for debarment from participation in any federally assisted Award; d) Declared ineligible to participate in any federally assisted Award; e) Voluntarily excluded from participation in any federally assisted Award; or f) Disqualified from participation in ay federally assisted Award. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by the COUNTY. If it is later determined by the COUNTY that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the COUNTY, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. part 180, subpart C, as supplemented by 2 C.F.R. part 1200, while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. COLLIER COUNTY Acceptance of FEDERAL Clauses Federal Transit Administration 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1431 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERALCONTRACTPROVISIONSANDASSURANCES FEDERALPROVISIONSͲ2 DOMESTIC PREFERENCE FOR PROCUREMENTS a) As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. (b) For purposes of this section: (1) ‘‘Produced in the United States’’ means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. (2) ‘‘Manufactured products’’ means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber. ENERGY CONSERVATION (Applies to subcontracts at every tier) The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. FEDERAL CHANGES Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. FEDERAL TAX LIABILITY AND FELONY CONVICTIONS (1) Transactions Prohibited. (i) Prior to any award, the County will obtain from the prospective Contractor a certification that the Contractor— (A) Does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (B) Was not convicted of the felony criminal violation under any Federal law within the preceding 24 months. (ii) If the Contractor cannot so certify, the County agrees to refer the matter to the FTA and not to enter into any agreement with the Contractors without FTA’s written approval. (2) The County agrees to require all Contractors to flow this requirement down to participants at all lower tiers, without regard to the value of any subagreement. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any COUNTY requests which would cause the COUNTY to be in violation of the FTA terms and conditions. LOBBYING Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient. Executive lobbying costs. Costs incurred in attempting to improperly influence either directly or indirectly, an employee or officer of the executive branch of the Federal Government to give consideration or to act regarding a Federal award or a regulatory matter are unallowable. Improper influence means any influence that induces or tends to induce a Federal employee or officer to give consideration or to act regarding a Federal award or regulatory matter on any basis other than the merits of the matter. NO GOVERNMENT OBLIGATION TO THIRD PARTIES (Applies to subcontracts at every tier) (1) The County and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1432 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERALCONTRACTPROVISIONSANDASSURANCES FEDERALPROVISIONSͲ3 who will be subject to its provisions. PROCUREMENT OF RECOVERED MATERIALS (1) In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA- designated items unless the product cannot be acquired— i. Competitively within a timeframe providing for compliance with the contract performance schedule; ii. Meeting contract performance requirements; or iii. At a reasonable price. (2) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1. Procure or obtain; 2. Extend or renew a contract to procure or obtain;or 3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). i. For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). ii. Telecommunications or video surveillance services provided by such entities or using such equipment. iii. Telecommunications or video surveillance equipment or services procured or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (1), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained. See Public Law 115-232,section 889 for additional information. See also § 200.471. PROGRAM FRAUD OR FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor’s actions pertaining to this contract.” NOTIFICATION TO FTA If a current or prospective legal matter that may affect the Federal Government emerges, the County must promptly notify the FTA Chief Counsel and FTA Regional Counsel for the Region in which the County is located. The Recipient must include a similar notification requirement in its Third-Party Agreements and must require each Third Party Participant to include an equivalent provision in its sub agreements at every tier, for any agreement that is a “covered transaction” according to 2 C.F.R. §§ 180.220 and 1200.220. (1) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason. (2) Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the accompanying Underlying Agreement, and any Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements. (3) The County must promptly notify the U.S. DOT Inspector General in addition to the FTA Chief Counsel or Regional Counsel for the Region in which the Recipient is located, if the Recipient has knowledge of potential fraud, waste, or abuse occurring on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bribery, gratuity, or similar misconduct. This responsibility occurs whether the Project is subject to this Agreement or another agreement between the Recipient and FTA, or an agreement involving a principal, officer, employee, agent, or Third-Party Participant of the Recipient. It also applies to subcontractors at any tier. Knowledge, as used in this paragraph, includes, but is not limited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1433 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERALCONTRACTPROVISIONSANDASSURANCES FEDERALPROVISIONSͲ4 indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the Recipient. DHS SEAL, LOGO, AND FLAGS The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FTA pre-approval. TRAFFICKING IN PERSONS The contractor agrees that it and its employees that participate in the Recipient’s Award, may not: (a) Engage in severe forms of trafficking in persons during the period of time that the Recipient’s Award is in effect; (b) Procure a commercial sex act during the period of time that the Recipient’s Award is in effect; or (c) Use forced labor in the performance of the Recipient’s Award or subagreements thereunder. SAFE OPERATION OF MOTOR VEHICLES Seat Belt Use The Contractor is encouraged to adopt and promote on- the-job seat belt use policies and programs for its employees and other personnel that operate company-owned vehicles, company rented vehicles, or personally operated vehicles. The terms “company-owned” and “company- leased” refer to vehicles owned or leased either by the Contractor or Agency. Distracted Driving The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privately-owned vehicle when on official business in connection with the work performed under this Contract. TERMINATION (Applies to subcontracts at every tier in excess of $10,000) Unless otherwise provided in this contract, should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Contractor’s recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. CIVIL RIGHTS LAWS AND REGULATIONS (Applies to subcontracts at every tier) The COUNTY is an Equal Opportunity Employer. As such, the COUNTY agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the COUNTY agrees to comply with the requirements of 49 U.S.C. § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Agreement, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. 1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, gender identity or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. 2. Race, Color, Religion, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. chapter 60, and Executive Order No. 11246, "Equal Employment Opportunity in Federal Employment," September 24, 1965, 42 U.S.C. § 2000e note, as amended by any later Executive Order that amends or supersedes it, referenced in 42 U.S.C. § 2000e note. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, national origin, or sex (including sexual orientation and gender identity). Such action shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621-634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 4. Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1434 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERALCONTRACTPROVISIONSANDASSURANCES FEDERALPROVISIONSͲ5 Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1435 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERAL CONTRACT PROVISIONS AND ASSURANCES FEDERAL PROVISIONSͲ6 Transportation by Ocean Vessel or Air (as applicable) FLY AMERICA REQUIREMENTS (Applies to subcontracts) The Contractor agrees to comply with the following: a) Definitions. As used in this clause-- x “International air transportation” means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. x “United States” means the 50 States, the District of Columbia, and outlying areas. x “U.S.-flag air carrier” means an air carrier holding a certificate under 49 U.S.C. Chapter 411. b) When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, recipients, and others use U.S.-flag air carriers for U.S. Government-financed international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreign-flag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreign-flag air carrier if a U.S.-flag air carrier is available to provide such services. c) If available, the Contractor, in performing work under this contract, shall use U.S.-flag carriers for international air transportation of personnel (and their personal effects) or property. d) In the event that the Contractor selects a carrier other than a U.S.-flag air carrier for international air transportation, the Contractor shall include a statement on vouchers involving such transportation essentially as follows: Statement of Unavailability of U.S.-Flag Air Carriers International air transportation of persons (and their personal effects) or property by U.S.-flag air carrier was not available or it was necessary to use foreign-flag air carrier service for the following reasons. See FAR § 47.403. [State reasons]: e) The Contractor shall include the substance of this clause, including this paragraph (e), in each subcontract or purchase under this contract that may involve international air transportation. CARGO PREFERENCE REQUIREMENTS (Applies to subcontracts) Use of United States-Flag Vessels – The contractor agrees: a. to use privately owned United States-Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States-Flag commercial vessels; b. to furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 working days following the date of leading for shipments originating outside the United States, a legible copy of a rated, "on-board" commercial ocean bill-of -lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the FTA recipient (through the contractor in the case of a subcontractor's bill-of-lading.); and c. to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel. Certification On behalf of my firm, I acknowledge, the grant requirements identified in this document. Vendor/Contractor Name Signature Date 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S Reladyne Florida LLC. 04/16/2024 16.F.4.i Packet Pg. 1436 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERAL CONTRACT PROVISIONS AND ASSURANCES FEDERAL PROVISIONSͲ7 COLLIER COUNTY (1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (l)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. (2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Name Unique Entity Identification Number Title Tax ID Number Firm Street Address, City, State, Zip Signature Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S Ibrahim (Tito) Galvez Account Manager 82-4341080 Reladyne Florida LLC. 205 NE 179 St Miami FL 33162 gnature 16.F.4.i Packet Pg. 1437 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) FEDERAL CONTRACT PROVISIONS AND ASSURANCES FEDERAL PROVISIONSͲ8 COLLIER COUNTY Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Contractor, __________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 11.062, Florida Statutes., apply to this certification and disclosure, if any. Signature of Contractor's Authorized Official Name of Authorized Official and Title Date 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S Reladyne Florida LLC. ddition, the Contractor unde certification and disclosure, Ibrahim (Tito) Galvez Account Manager 04/16/2024 16.F.4.i Packet Pg. 1438 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) INSURANCE AND BONDING REQUIREMENTS Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements Evidence of Workers’ Compensation coverage or a Certificate of Exem ption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ 2. Employer’s Liability $__1,000,000_____ single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $_1,000,000___single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 5. Automobile Liability $_1,000,000_ Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included 6. Other insurance as noted: Watercraft $ __________ Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ __________ Per Occurrence Professional Liability $ ___________ Per claim & in the aggregate Project Professional Liability $__________ Per Occurrence Valuable Papers Insurance $__________ Per Occurrence Cyber Liability $__________ Per Occurrence Technology Errors & Omissions $__________ Per Occurrence 7. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 16.F.4.i Packet Pg. 1439 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Form 4 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluator’s Company completing reference) Email: FAX: Telephone: Collier County hasimplementeda process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________Completion Date: _____________________________ Project Budget: _______________________________Project Number of Days: _______________________ Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 24-8231 RelaDyne Florida LLC. Ibrahim (Tito) Galvez Ralph Abitbol Majic Products ralph@imajic.com 786-260-2691 Lubricant Supplier Current n/a Year round 10 10 10 10 10 10 10 10 10 10 100 16.F.4.i Packet Pg. 1440 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1441 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1442 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Form 4 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluators Company completing reference) Email: FAX: Telephone: Collier County hasimplementeda process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and woul d hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored 0. Project Description: ___________________________Completion Date: _____________________________ Project Budget: _______________________________Project Number of Days: _______________________ Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 24-8231 RelaDyne Florida LLC. Ibrahim (Tito) Galvez Paul Scheller Seminole Tribe of FL / DBA Seminole Petroleum Pscheller@sempetro.com 239-784-3444 Lubricant Supplier Current N/A No end date 10 10 10 10 10 10 10 10 10 10 100 16.F.4.i Packet Pg. 1443 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 4/16/24, 10:19 AM Detail by Entity Name https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=RELADY…1/2 Document Number FEI/EIN Number Date Filed State Status Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Foreign Limited Liability Company RELADYNE FLORIDA, LLC Filing Information M18000002278 N/A 03/06/2018 DE ACTIVE Principal Address 8280 MONTGOMERY RD STE. 101 CINCINNATI, OH 45236 Changed: 04/11/2024 Mailing Address 8280 MONTGOMERY RD STE. 101 CINCINNATI, OH 45236 Changed: 04/11/2024 Registered Agent Name & Address C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 Authorized Person(s) Detail Name & Address Title Member RelaDyne LLC 8280 MONTGOMERY RD STE. 101 CINCINNATI, OH 45236 Annual Reports Report Year Filed Date D C Florida Department of State 16.F.4.i Packet Pg. 1444 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 4/16/24, 10:19 AM Detail by Entity Name https://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=RELADY…2/2 2022 04/25/2022 2023 02/24/2023 2024 04/11/2024 Document Images 04/11/2024 -- ANNUAL REPORT View image in PDF format 02/24/2023 -- ANNUAL REPORT View image in PDF format 04/25/2022 -- ANNUAL REPORT View image in PDF format 02/03/2021 -- ANNUAL REPORT View image in PDF format 02/25/2020 -- ANNUAL REPORT View image in PDF format 03/22/2019 -- ANNUAL REPORT View image in PDF format 03/06/2018 -- Foreign Limited View image in PDF format Florida Department of State, Division of Corporations 16.F.4.i Packet Pg. 1445 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Form 4 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluators Company completing reference) Email: FAX: Telephone: Collier County hasimplementeda process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and woul d hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored 0. Project Description: ___________________________Completion Date: _____________________________ Project Budget: _______________________________Project Number of Days: _______________________ Item Criteria Score (must be completed) 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 6ROLFLWDWLRQ&ROOLHU&RXQW\ $0 S 24-8231 RelaDyne Florida LLC. Ibrahim (Tito) Galvez 10 10 10 10 10 10 10 10 10 10 100 Eddy Rodriguez edrod.flamingo@gmail.com 305-796-0318 Supplying Lubricants n/an/a Still supplying lubricants Twins Sales 16.F.4.i Packet Pg. 1446 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1447 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) 16.F.4.i Packet Pg. 1448 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS USING A WEB SERVICES E-VERIFY EMPLOYER AGENT ARTICLE I PURPOSE AND AUTHORITY The parties to this agreement are the Department of Homeland Security (DHS), the (Employer), and the Web Services E-Verify Employer Agent. The purpose of this agreement is to set forth terms and conditions which the Employer and the Web Services E-Verify Employer Agent will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the E-Verify Employer Agent, the Social Security Administration (SSA), and DHS. References in this MOU to the Employer include the Web Services E-Verify Employer Agent when acting on behalf of the Employer. For purposes of this MOU, the E-Verify browser refers to the website that provides direct access to the E-Verify system: https://E-Verify.uscis.gov/emp/. You may access E-Verify directly free of charge via the E-Verify browser. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A.RESPONSIBILITIES OF THE EMPLOYER For purposes of this MOU, references to the Employer include the Web Services E-Verify Employer Agent when acting on behalf of the Employer. 1.By enrolling in E-Verify and signing the applicable MOU, the Employer asserts that it is a legitimate company which intends to use E-Verify for legitimate purposes only and in accordance with the laws, regulations and DHS policies and procedures relating to the use of E-Verify. Page 1 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 RelaDyne Florida LLC 15337431215852 16.F.4.i Packet Pg. 1449 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number:Client Company ID Number: 2. The Employer agrees to display the following notices supplied by DHS (though the Web Services E-Verify Employer Agent) in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a.Notice of E-Verify Participation b.Notice of Right to Work 3. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes. 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. The Employer will obtain the E-Verify User Manual from the Web Services E-Verify Employer Agent, and will be notified by the Web Services E-Verify Employer Agent when a new version of the E-Verify User Manual becomes available. 5. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a.If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. b. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 6. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 7. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. a. The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of Page 2 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1450 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b.DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 8.The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 9. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 10. The Employer must use E-Verify (through its Web Services E-Verify Employer Agent) for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. 11. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B below) to contact DHS with information necessary to resolve the challenge. 12. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated Page 3 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1451 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 (customer service) or 1-888-897-7781 (worker hotline). 13.The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 14.The Employer agrees that it will use the information it receives from E-Verify (through its Web Services E-Verify Employer Agent) only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as Personal Identification Numbers and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 15.The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@uscis.dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 16.The Employer acknowledges that the information it receives from SSA through its Web Services Page 4 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1452 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: E-Verify Employer Agent is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 17.The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, which includes permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 18.The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 19.The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 20.The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/ USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 21.The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. B.RESPONSIBILITIES OF THE WEB SERVICES E-VERIFY EMPLOYER AGENT 1.The Web Services E-Verify Employer Agent agrees to complete its Web Services interface no later than six months after the date the Web Services User signs this MOU. E-Verify considers your interface to be complete once it has been built pursuant to the Interface Control Agreement (ICA), submitted to E-Verify for testing, and approved for system access. 2.The Web Services E-Verify Employer Agent agrees to perform sufficient maintenance on the Web Services interface in accordance with the requirements listed in the ICA. These requirements include, but are not limited to, updating the Web Services interface to ensure that any updates or enhancements are incorporated no later than six months after the issuance of an ICA. Web Services E-Verify Employer Agents should be aware that this will require the investment of time and resources. Compliance with the requirements of the ICA must be carried out to the satisfaction of DHS and or its assignees. 3.The Web Services E-Verify Employer Agent agrees to provide to SSA and/or DHS the names, titles, addresses, e-mail addresses, and telephone numbers of the Web Services E-Verify Employer Agent representative who will access information, as well as ensure cooperation, communication, and coordination with E-Verify. Page 5 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1453 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: In addition, Web Services E-Verify Employer Agents must provide to SSA and/or DHS the names, titles, addresses, and telephone numbers of its clients and their staff who will access information through E- Verify. Web Services E-Verify Employer Agents must ensure the contact information is updated with SSA and DHS whenever the points of contact change. 4.The Web Services E-Verify Employer Agent agrees to become familiar with and comply with the E-Verify User Manual and provide a copy of the most current version of the manual to the Employer so that the Employer can become familiar with and comply with E-Verify policy and procedures. The Web Services E-Verify Employer Agent agrees to obtain a revised E-Verify User Manual as it becomes available and to provide a copy of the revised version to the Employer no later than 30 days after the manual becomes available. 5.The Web Services E-Verify Employer Agent agrees that any person accessing E-Verify on its behalf is trained on the most recent E-Verify policy and procedures. 6.The Web Services E-Verify Employer Agent agrees that any of its representatives who will perform employment verification cases will complete the E-Verify Tutorial before that individual initiates any cases. a.The Web Services E-Verify Employer Agent agrees that all of its representatives will take the refresher tutorials initiated by E-Verify as a condition of continued use of E-Verify, including any tutorials for Federal contractors, if any of the Employers represented by the Web Services E-Verify Employer Agent is a Federal contractor. b.Failure to complete a refresher tutorial will prevent the Web Services E-Verify Employer Agent and Employer from continued use of E-Verify. 7.The Web Services E-Verify Employer Agent agrees to grant E-Verify access only to current employees who need E-Verify access. The Web Services E-Verify Employer Agent must promptly terminate an employee’s E-Verify access if the employee is separated from the company or no longer needs access to E-Verify. 8.The Web Services E-Verify Employer Agent agrees to obtain the necessary equipment to use E- Verify as required by the E-Verify rules and regulations as modified from time to time. 9.The Web Services E-Verify Employer Agent agrees to, consistent with applicable laws, regulations, and policies, commit sufficient personnel and resources to meet the requirements of this MOU. 10.The Web Services E-Verify Employer Agent agrees to provide its clients with training on E-Verify processes, policies, and procedures. The E-Verify Employer Agent also agrees to provide its clients with ongoing E-Verify training as needed. E-Verify is not responsible for providing training to clients of E-Verify Employer Agents. 11.The Web Services E-Verify Employer Agent agrees to provide the Employer with the notices described in Article II.B.2 below. 12.The Web Services E-Verify Employer Agent agrees to create E-Verify cases for the Employer it represents in accordance with the E-Verify Manual, the E-Verify Web-Based Tutorial and all other published E-Verify Page 6 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1454 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: rules and procedures. The Web Services E-Verify Employer Agent will create E-Verify cases using information provided by the Employer and will immediately communicate the response back to the Employer. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Web Services E-Verify Employer Agent’s attempting, in good faith, to make inquiries on behalf of the Employer during the period of unavailability. If, however, the Web Services interface is unavailable due to no fault of E-Verify, then the three-day time period is not extended. In such a case, the Web Services E-Verify Employer Agent must use the E-Verify browser during the outage. 13.The Web Services E-Verify Employer Agent agrees to ensure that all notices, referral letters and any other materials otherwise including instructions regarding tentative nonconfirmations, will be consistent with the most current E-Verify tentative nonconfirmation notices and referral letters, which are available on E-Verify’s website. 14.The Web Services E-Verify Employer Agent agrees that any system or interface it develops will follow the steps for creating E-Verify cases and processing tentative nonconfirmations, as laid out in the ICA, this MOU and the User Manual, including but not limited to allowing an employer to close an invalid case where appropriate, allowing an employer to refer a tentative nonconfirmation only when an employee chooses to contest a tentative nonconfirmation (no automatic referrals), and referring a tentative nonconfirmation to the appropriate agency at the time the employer prints the referral letter and provides the letter to the employee. The Web Services E-Verify Employer Agent understands that any failure to make its system or interface consistent with proper E-Verify procedures can result in DHS terminating the Web Services E-Verify Employer Agent’s agreement and access with or without notice. 15.When the Web Services E-Verify Employer Agent receives notice from a client company that it has received a contract with the FAR clause, then the Web Services E-Verify Employer Agent must update the company’s E-Verify profile within 30 days of the contract award date. 16.If data is transmitted between the Web Services E-Verify Employer Agent and its client, then the Web Services E-Verify Employer Agent agrees to protect personally identifiable information during transmission to and from the Web Services E-Verify Employer Agent. 17.The Web Services E-Verify Employer Agent agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@uscis.dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 18.The Web Services E-Verify Employer Agent agrees to fully cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, including permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9, employment records, and all records pertaining to the Web Services E-Verify Employer Agent’s use of E-Verify, and to interview it and its employees regarding the use of E-Verify, and to respond in a timely and accurate manner to DHS requests for information relating to their participation in E-Verify. a.The Web Services E-Verify Employer Agent agrees to cooperate with DHS if DHS requests Page 7 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1455 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: information about the Web Services E-Verify Employer Agent’s interface, including requests by DHS to view the actual interface operated by the Web Services E-Verify Employer Agent as well as related business documents. The Web Services E-Verify Employer Agent agrees to demonstrate for DHS the functionality of its interface to E-Verify upon request. b.The Web Services E-Verify Employer Agent agrees to demonstrate, if requested by DHS, that it has provided training to its clients that meets E-Verify standards. Training programs must provide a focused study of the topics covered in the E-Verify User Manual and pertinent Supplemental Guides. Furthermore, training programs and materials must be updated as E-Verify changes occur. The Web Services E-Verify Employer Agent is encouraged to incorporate information from existing E-Verify materials, including the Enrollment Quick Reference Guide, the E-Verify Employer Agent Client Handbook (formerly known as the Designated Agent Client Handbook), and existing tutorials and manuals into their training program. E-Verify also encourages the Web Services E-Verify Employer Agent to supervise first-time use of the E-Verify browser or Web Services interface by its staff and Employer clients as part of any training program. The Web Services E-Verify Employer Agent agrees to submit its training program materials to DHS for review upon request. Failure to provide adequate training could, in some instances, lead to penalties as described in Article V.F.1. of this MOU. 19.The Web Services E-Verify Employer Agent shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Web Services E-Verify Employer Agent shall not describe its services as federally-approved, federally-certified, or federally- recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your Web Services E-Verify Employer Agent services and any claim to that effect is false. 20.The Web Services E-Verify Employer Agent shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21.The Web Services E-Verify Employer Agent agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Web Services E-Verify Employer Agent’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22.The Web Services E-Verify Employer Agent understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Web Services E-Verify Employer Agent may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. C.RESPONSIBILITIES OF FEDERAL CONTRACTORS The Web Services E-Verify Employer Agent shall ensure that the Web Services E-Verify Employer Agent and the Employers it represents carry out the following responsibilities if the Employer is a Federal contractor or becomes a federal contractor. The Web Services E-Verify Employer Agent should instruct the client to keep the Web Services E-Verify Employer Agent informed about any changes or updates related to federal contracts. It is the Web Services E-Verify Employer Agent’s responsibility to ensure that its clients are in compliance Page 8 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1456 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: with all E-Verify policies and procedures. 1.If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2.In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not reverify the employee through E-Verify. a.An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. b.Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c.Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. d.Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all Page 9 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1457 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: existing employees within 180 days after the election. e.The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i.That Form I-9 is complete (including the SSN) and complies with Article II.A.6, ii.The employee’s work authorization has not expired, and iii.The Employer has reviewed the information reflected in the Form I-9 either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f.The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i.The Employer cannot determine that Form I-9 complies with Article II.A.6, ii.The employee’s basis for work authorization as attested in Section 1 has expired or changed, or iii.The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g.The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. D. RESPONSIBILITIES OF SSA 1.SSA agrees to allow DHS to compare data provided by the Employer (through the E-Verify Employer Agent) against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database. 2.SSA agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent) through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). Page 10 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1458 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 3.SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the E-Verify Employer Agent. 4.SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the E-Verify Employer Agent. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. E. RESPONSIBILITIES OF DHS 1.DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer (through the E-Verify Employer Agent) to conduct, to the extent authorized by this MOU: a.Automated verification checks on alien employees by electronic means, and b.Photo verification checks (when available) on employees. 2.DHS agrees to assist the E-Verify Employer Agent with operational problems associated with its participation in E-Verify. DHS agrees to provide the E-Verify Employer Agent names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3.DHS agrees to provide to the E-Verify Employer Agent with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4.DHS agrees to train E-Verify Employer Agents on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require E-Verify Employer Agents to take mandatory refresher tutorials. 5.DHS agrees to provide to the Employer (through the E-Verify Employer Agent) a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6.DHS agrees to issue each of the E-Verify Employer Agent’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7.DHS agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent), and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. Page 11 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1459 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 8.DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9.DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1.If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2.The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3.After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4.The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5.While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6.The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. Page 12 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1460 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: B. REFERRAL TO DHS 1.If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2.The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3.The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4.If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5.If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6.The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7.The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8.DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9.While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. Page 13 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1461 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer or the Web Services E-Verify Employer Agent for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V SYSTEM SECURITY AND MAINTENANCE A. DEVELOPMENT REQUIREMENTS 1.Software developed by Web Services E-Verify Employer Agents must comply with federally-mandated information security policies and industry security standards to include but not limited to: a. Public Law 107-347, “E-Government Act of 2002, Title III, Federal Information Security Management Act (FISMA),” December 2002. b. Office of Management and Budget (OMB) Memorandum (M-10-15), “FY 2010 Reporting Instructions for the Federal Information Security Management Act and Agency Privacy Management,” April 2010. c. National Institute of Standards and Technology (NIST) Special Publication (SP) and Federal Information Processing Standards Publication (FIPS). d. International Organization for Standardization/International Electrotechnical Commission (ISO/IEC) 27002, Information Technology — Security Techniques — Code of Practice for Information Security Management. 2.The Web Services E-Verify Employer Agent agrees to update its Web Services interface to reflect system enhancements within six months from the date DHS notifies the Web Services User of the system update. The Web Services User will receive notice from DHS in the form of an Interface Control Agreement (ICA). The Web Services E-Verify Employer Agent agrees to institute changes to its interface as identified in the ICA, including all functionality identified and all data elements detailed therein. 3.The Web Services E-Verify Employer Agent agrees to demonstrate progress of its efforts to update its Web Services interface if and when DHS requests such progress reports. 4.The Web Services E-Verify Employer Agent acknowledges that if its system enhancements are not completed to the satisfaction of DHS or its assignees within six months from the date DHS notifies the Web Services User of the system update, then the Web Services User’s E-Verify account may be suspended, and support for previous releases of E-Verify may no longer be available to the Web Services User. The Web Services E-Verify Employer Agent also acknowledges that DHS may suspend the Web Services User’s account after the six-month period has elapsed. 5.The Web Services E-Verify Employer Agent agrees to incorporate error handling logic into its development or software to accommodate and act in a timely fashion should an error code be returned. Page 14 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1462 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 6.The Web Services E-Verify Employer Agent agrees to complete the technical requirements testing which is confirmed upon receiving approval of test data and connectivity between the Web Services E-Verify Employer Agent and DHS. 7.DHS will not reimburse any Web Services E-Verify Employer Agent or software developer who has expended resources in the development or maintenance of a Web Services interface if that party is unable, or becomes unable, to meet any of the requirements set forth in this MOU. 8.Housing, development, infrastructure, maintenance, and testing of the Web Services applications may take place outside the United States and its territories, but testing must be conducted to ensure that the code is correct and secure. 9.If the Web Services E-Verify Employer Agent includes an electronic Form I-9 as part of its interface, then it must comply with the standards for electronic retention of Form I-9 found in 8 CFR 274a.2(e). B. INFORMATION SECURITY REQUIREMENTS Web Services E-Verify Employer Agents performing verification services under this MOU must ensure that information that is shared between the Web Services E-Verify Employer Agent and DHS is appropriately protected comparable to the protection provided when the information is within the DHS environment [OMB Circular A-130 Appendix III]. To achieve this level of information security, the Web Services E-Verify Employer Agent agrees to institute the following procedures: 1.Conduct periodic assessments of risk, including the magnitude of harm that could result from the unauthorized access, use, disclosure, disruption, modification, or destruction of information and information systems that support the operations and assets of the DHS, SSA, and the Web Services E-Verify Employer Agent and its clients; 2.Develop policies and procedures that are based on risk assessments, cost-effectively reduce information security risks to an acceptable level, and ensure that information security is addressed throughout the life cycle of each organizational information system; 3.Implement subordinate plans for providing adequate information security for networks, facilities, information systems, or groups of information systems, as appropriate; 4.Conduct security awareness training to inform the Web Services E-Verify Employer Agent’s personnel (including contractors and other users of information systems that support the operations and assets of the organization) of the information security risks associated with their activities and their responsibilities in complying with organizational policies and procedures designed to reduce these risks; 5.Develop periodic testing and evaluation of the effectiveness of information security policies, procedures, practices, and security controls to be performed with a frequency depending on risk, but no less than once per year; Page 15 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1463 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 6.Develop a process for planning, implementing, evaluating, and documenting remedial actions to address any deficiencies in the information security policies, procedures, and practices of the organization; 7.Implement procedures for detecting, reporting, and responding to security incidents; 8.Create plans and procedures to ensure continuity of operations for information systems that support the operations and assets of the organization; 9.In information-sharing environments, the information owner is responsible for establishing the rules for appropriate use and protection of the subject information and retains that responsibility even when the information is shared with or provided to other organizations [NIST SP 800-37]. 10.DHS reserves the right to restrict Web Services calls from certain IP addresses. 11.DHS reserves the right to audit the Web Services E-Verify Employer Agent’s application. 12.Web Services E-Verify Employer Agents and Software Developers agree to cooperate willingly with the DHS assessment of information security and privacy practices used by the company to develop and maintain the software. C. DATA PROTECTION AND PRIVACY REQUIREMENTS 1.Web Services E-Verify Employer Agents must practice proper Internet security; this means using HTTP over SSL/TLS (also known as HTTPS) when accessing DHS information resources such as E-Verify [NIST SP 800-95]. Internet security practices like this are necessary because Simple Object Access Protocol (SOAP), which provides a basic messaging framework on which Web Services can be built, allows messages to be viewed or modified by attackers as messages traverse the Internet and is not independently designed with all the necessary security protocols for E-Verify use. 2.In accordance with DHS standards, the Web Services E-Verify Employer Agent agrees to maintain physical, electronic, and procedural safeguards to appropriately protect the information shared under this MOU against loss, theft, misuse, unauthorized access, and improper disclosure, copying use, modification or deletion. 3.Any data transmission requiring encryption shall comply with the following standards: •Products using FIPS 197 Advanced Encryption Standard (AES) algorithms with at least 256-bit encryption that has been validated under FIPS 140-2. •NSA Type 2 or Type 1 encryption. 4.User ID Management (Set Standard): All information exchanged between the parties under this MOU will be done only through authorized Web Services E-Verify Employer Agent representatives identified above. 5.The Web Services E-Verify Employer Agent agrees to use the E-Verify browser instead of its own interface if it has not yet upgraded its interface to comply with the Federal Acquisition Regulation (FAR) system changes. In addition, Web Services E-Verify Employer Agents whose interfaces do not support the Form I-9 from 2/2/2009 or 8/7/2009 should also use the E-Verify browser until the system upgrade is completed. Page 16 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1464 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 6.The Web Services E-Verify Employer Agent agrees to use the E-Verify browser instead of its own interface if it has not completed updates to its system within six months from the date DHS notifies the Web Services E-Verify Employer Agent of the system update. The Web Services E-Verify Employer Agent can resume use of its interface once it is up-to-date, unless the Web Services E-Verify Employer Agent has been suspended or terminated from continued use of the system. D. COMMUNICATIONS 1.Web Services E-Verify Employer Agents and Software Developers agree to develop an electronic system that is not subject to any agreement that would restrict access to and use of by an agency of the United States. 2.The Web Services E-Verify Employer Agent agrees to develop effective controls to ensure the integrity, accuracy and reliability of its electronic system. 3.The Web Services E-Verify Employer Agent agrees to develop an inspection and quality assurance program that regularly, at least once per year, evaluates the electronic system, and includes periodic checks of electronically stored information. The Web Services E-Verify Employer Agent agrees to share the results of its regular inspection and quality assurance program with DHS upon request. 4.The Web Services E-Verify Employer Agent agrees to develop an electronic system with the ability to produce legible copies of applicable notices, letters, etc. 5.All information exchanged between the parties under this MOU will be in accordance with applicable laws, regulations, and policies, including but not limited to, information security guidelines of the sending party with respect to any information that is deemed Personally Identifiable Information (PII), including but not limited to the employee or applicant’s Social Security number, alien number, date of birth, or other information that may be used to identify the individual. 6.Suspected and confirmed information security breaches must be reported to DHS according to Article II.A.17. Reporting such breaches does not relieve the Web Services E-Verify Employer Agent from further requirements as directed by state and local law. The Web Services E-Verify Employer Agent is subject to applicable state laws regarding data protection and incident reporting in addition to the requirements herein. E. SOFTWARE DEVELOPER RESTRICTIONS 1.The Web Services E-Verify Employer Agent agrees that if it develops a Web Services interface and sells such interface, then it can be held liable for any misuse by the company that purchases the interface. It is the responsibility of the Web Services E-Verify Employer Agent to ensure that its interface is used in accordance with E-Verify policies and procedures. 2.The Web Services E-Verify Employer Agent agrees to provide software updates to each client who purchases its software. Because of the frequency Web Services updates, an ongoing relationship between the software developer and the client is necessary. Page 17 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1465 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 3.DHS reserves the right to terminate the access of any software developer with or without notice who creates or uses an interface that does not comply with E-Verify procedures. 4.Web Services Software Developers pursuing software development independent of serving clients as a Web Services E-Verify Employer Agent are not eligible to receive an ICA. At this time, E-Verify d oes not permit Web Services software development without also being a Web Services E-Verify Employer Agent or Web Services Employer. F. PENALTIES 1.The Web Services E-Verify Employer Agent agrees that any failure on its part to comply with the terms of the MOU may result in account suspension, termination, or other adverse action. 2.DHS is not liable for any financial losses to Web Services E-Verify Employer Agent, its clients, or any other party as a result of your account suspension or termination. ARTICLE VI MODIFICATION AND TERMINATION A. MODIFICATION 1.This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2.Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. B. TERMINATION 1.The Web Services E-Verify Employer Agent may terminate this MOU and its participation in E-Verify a t any time upon 30 days prior written notice to the other parties. In addition, any Employer represented by the Web Services E-Verify Employer Agent may voluntarily terminate its MOU upon giving DHS 30 days’ written notice. The Web Services E-Verify Employer Agent may not refuse to terminate the Employer based upon an outstanding bill for verification services. 2.Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Web Services E-Verify Employer Agent’s participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Web Services E-Verify Employer Agent or Employer, or a failure on the part of either party to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business. Page 18 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1466 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: 3.A Web Services E-Verify Employer Agent for an Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Web Services E-Verify Employer Agent must provide written notice to DHS. If the Web Services E-Verify Employer Agent fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4.The Web Services E-Verify Employer Agent agrees that E-Verify is not liable for any losses, financial or otherwise, if the Web Services E-Verify Employer Agent or the Employer is terminated from E-Verify. ARTICLE VII PARTIES A.Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B.Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Web Services E-Verify Employer Agent, its agents, officers, or employees. C.The Web Services E-Verify Employer Agent may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D.Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Web Services E-Verify Employer Agent or the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Web Services E-Verify Employer Agent or the Employer. E.The Web Services E-Verify Employer Agent understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F.The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer, the Web Services E-Verify Employer Agent and DHS respectively. The Web Services E-Verify Employer Agent understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Web Services E-Verify Employer Agent, as the case may be, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. Page 19 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1467 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: G. The foregoing constitutes the full agreement on this subject between DHS, the Employer, and the E-Verify Employer Agent. (Employer) hereby designates and appoint (E-Verify Employer Agent) including its officers and employees, as the E-Verify Employer Agent for the purpose of carrying out (Employer) responsibilities under the MOU between the Employer, the E-Verify Employer Agent, and DHS. If you have any questions, contact E-Verify at 1-888-464-4218. Page 20 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 ADP, Inc. RelaDyne Florida LLC 15337431215852 16.F.4.i Packet Pg. 1468 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: Approved by: Employer Name (Please Type or Print) Title Signature Date E-Verify Employer Agent Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date Page 21 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 ADP, Inc. USCIS Verification Division 04/19/2020 eVerify Team WFN 04/19/2020Electronically Signed Electronically Signed RelaDyne Florida LLC 1533743 04/20/2020 eVerify Team WFN Electronically Signed 1215852 16.F.4.i Packet Pg. 1469 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for Page 22 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 RelaDyne Florida LLC DUVAL 1533743 424 8280 Montgomery Road 101 Cincinnati, OH 45236 100 to 499 1215852 6800 Suemac Place Jacksonville, FL 32254 824341080 4 site(s) 16.F.4.i Packet Pg. 1470 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: Page 23 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 FL 4 15337431215852 16.F.4.i Packet Pg. 1471 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number: Client Company ID Number: Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Page 24 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 Email Email Email 5134896000 5134896000 Gabrielle Moore Morgan Downs 5134896000 Krista Somershoe 15337431215852 Name Name Name Phone Number Phone Number Phone Number Fax Fax Fax gabrielle.moore@reladyne.com krista.somershoe@reladyne.com morgan.downs@reladyne.com 16.F.4.i Packet Pg. 1472 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids) Company ID Number Client Company ID Number: : This list represents the first 20 Program Administrators listed for this company. Page 25 of 25 E-Verify MOU for Employers Using a Web Services E-Verify Employer Agent | Revision Date 06/01/13 15337431215852 16.F.4.i Packet Pg. 1473 Attachment: 24-821 Reladyne Proposal (29326 : Recommendation to award IFQ No. 24-8231, “Motor Oils, Lubricants, and Fluids)