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BCC Agenda 07/23/2024 Item #16E 1 (1st Amendment to Contract #18-7475 Fencing installationa nd repair services e/Carter Fence Company, Inc.)07/23/2024 EXECUTIVE SUMMARY Recommendation to approve a First Amendment to extend Agreement Number 18-7475, “Fencing Installation and Repair Services” with Carter Fence Company, Inc., and authorize the Chairman to sign the attached Amendment. OBJECTIVE: To ensure continued fence installation and repair services at County facilities. CONSIDERATIONS: The County is responsible for maintaining the security of its various facilities and parks. In order to maintain the integrity and continuous operations of those facilities, the County issued a solicitation to qualify a pool of vendors to perform new fencing, gate installation, and repair services. On March 12, 2019 (Agenda Item 16.D.11), the Board awarded Agreement Number 18 -7475 to three qualified vendors for Fencing Installation and Repair Services: Carter Fence Company, Inc. (“Carter Fence”), Century Fence Company, Inc., and Arc Tech Construction Services, LLC. Of those three, only Carter Fence still conducts business in the County. Agreement Number 18-7475 with Carter Fence has exhausted all renewals and is currently operating under an administrative extension set to expire on September 7, 2024. Staff recommends approving an amendment to Agreement Number 18-7475 extending the term for an additional year while staff procures a new contract, subject to being terminated sooner upon the conclusion of that procurement. FISCAL IMPACT: The base annual amount of the contract is estimated to be $400,000 plus any additional and unanticipated services. These services will be used Agency-wide. Individual orders are to be consistent with current budget allocations. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: Recommendation to approve the attached First Amendment extending the term of Agreement Number 18-7475, “Fencing Installation and Repair Services” with Carter Fence Company, Inc., and authorize the Chairman to sign the amendment. Prepared by: Sandra Srnka, Director of Procurement ATTACHMENT(S) 1. 18-7475 CarterFence_Contract (PDF) 2. 18-7475 COI_ CarterFence_ (PDF) 3. 18-7475 ExtensionFE_CarterFence (PDF) 4. 18-7475 Vendor Signed _Carter Fence (PDF) 16.E.1 Packet Pg. 1117 07/23/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.1 Doc ID: 29311 Item Summary: Recommendation to approve an amendment to extend Agreement # 18-7475 “Fencing Installation and Repair Services” with Carter Fence Company, Inc., and authorize the Chairman to execute same. Meeting Date: 07/23/2024 Prepared by: Title: – Procurement Services Name: Vanessa Miguel 06/26/2024 8:20 AM Submitted by: Title: Manager - Procurement – Procurement Services Name: Sandra Srnka 06/26/2024 8:20 AM Approved By: Review: Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 06/26/2024 12:59 PM Procurement Services Sandra Srnka Director Review Completed 06/26/2024 4:21 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/27/2024 10:12 AM Corporate Business Operations Kenneth Kovensky Corporate Business Operations Review Completed 06/27/2024 10:25 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/27/2024 10:53 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/27/2024 12:40 PM Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 06/28/2024 3:38 PM Corporate Compliance and Continuous Improvement Megan Gaillard Additional Review Completed 06/30/2024 6:44 PM County Manager's Office Amy Patterson Level 4 County Manager Review Completed 07/12/2024 2:38 PM Board of County Commissioners Geoffrey Willig Meeting Pending 07/23/2024 9:01 AM 16.E.1 Packet Pg. 1118 16.E.1.aPacket Pg. 1119Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1120Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1121Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1122Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1123Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1124Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1125Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1126Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1127Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1128Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1129Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1130Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1131Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1132Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1133Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1134Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1135Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1136Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1137Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1138Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1139Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1140Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1141Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1142Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1143Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1144Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1145Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1146Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1147Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1148Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1149Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1150Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1151Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1152Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1153Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1154Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1155Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1156Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1157Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1158Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1159Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1160Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1161Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1162Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1163Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 16.E.1.aPacket Pg. 1164Attachment: 18-7475 CarterFence_Contract (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/2/2024 Arthur J.Gallagher Risk Management Services,LLC 1395 Panther Lane Suite 100 Naples FL 34109 Ivana Gonzales 239-280-3181 239-936-8288 ivana_gonzales@ajg.com FCCI Insurance Company 10178 CARTFEN-01 National Trust Insurance Company 20141CarterFenceCompany,Inc. 3490 Shearwater St Naples,FL 34117 37713213 A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X Y GL10007934801 9/1/2023 9/1/2024 2,000,000 A 1,000,000 X X X Y CA10007934701 9/1/2023 9/1/2024 B X X 5,000,000UMB100079350019/1/2023 9/1/2024 5,000,000 A X Y WC010008152101 1/1/2024 1/1/2025 1,000,000 1,000,000 1,000,000 A Pollution Liability GL10007934801 9/1/2023 9/1/2024 Each Incident $100,000 Excluded Individuals:Kyle Carter and Kenneth Carter RE:(18-7475)Fencing Installation and Repair Services |Task ID:15778 |Reference:33. Collier County Board of County Commissioners or Board of County Commissioners in Collier County or Collier County Government or Collier County are additional insureds on the General Liability,Automobile policies.The insurance provided in the General Liability policy is primary and any other insurance shall be excess only,and not contributing. Collier County Board of County Commissioners 3295 Tamiami Trail E. Naples FL 34112 USA THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE 16.E.1.b Packet Pg. 1165 Attachment: 18-7475 COI_ CarterFence_ (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter Fence 3295 Tamiami Trail East, Naples, Florida 34112 Phone: 239.252.8407 February 22, 2024 Authorized Signor Carter Fence Company, Inc. 3490 Shearwater St, Naples, FL 34117 Via Email: contracts@carter-fence.com RE: Extension of Contract for 18-7475 “Fencing Installation and Repair Services” Mr/s. Authorized Signor: The above contract will expire on March 11, 2024. In order to maintain required service levels in the interim, we request an extension of this contract as provided for in the Collier County Procurement Ordinance, and set forth in Section 1 of the Agreement, until September 7, 2024 or until a new contract is awarded and fully executed, whichever is sooner. The existing contract will be terminated upon issuance of the new contract without further notice. However, any (non- blanket) Purchase Order that extends beyond the expiration date of the original contract will survive and remain subject to the terms and conditions of that contract until the completion or termination of the Purchase Order. If you are agreeable to the extension of the referenced contract, please indicate your intentions by providing the appropriate information as requested below, and sign the acceptance that follows: _____ I am agreeable to extending the present contract for the time period indicated under the same terms and conditions as the existing contract. _____ I am not agreeable to the extension of this contract. Your prompt attention is urgently requested. Please return this letter to the Procurement Services Division with your response by 2/29/2024. You may email your response to: Renewals@colliercountyfl.gov . If you have any questions, you may contact 239-252-8407. Regards, Sandra Srnka Division Director – Procurement Services Division DocuSign Envelope ID: 3EDEF5C9-4C7F-4228-8F35-E5F215F54E3B 16.E.1.c Packet Pg. 1166 Attachment: 18-7475 ExtensionFE_CarterFence (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter 3295 Tamiami Trail East, Naples, Florida 34112 Phone: 239.252.8407 RE: Extension of Contract for 18-7475 “Fencing Installation and Repair Services” Page 2 of 2 Acceptance: Carter Fence Company, Inc. Contractor/Vendor By: _____________________________ Signature _________________________________ Name and Title Date: __________________ C: Viviana Giarimoustas, PSD: Parks & Recreation PLEASE NOTE: Each Agreement, including this Extension, must be signed by an authorized officer of the corporate entity. The authorized officer or person executing the Agreement must be listed on the Florida Department of State, Division of Corporations’ registration website. If the person signing does not appear in the Sunbiz record, please provide either a Corporate Resolution, Limited Power of Attorney, Secretary’s Certificate, or notarized letter from one of the listed principals giving that person signature authority. DocuSign Envelope ID: 3EDEF5C9-4C7F-4228-8F35-E5F215F54E3B Operations MGRMatthew Hunter 3/4/2024 16.E.1.c Packet Pg. 1167 Attachment: 18-7475 ExtensionFE_CarterFence (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter 16.E.1.dPacket Pg. 1168Attachment: 18-7475 Vendor Signed _Carter Fence (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter 16.E.1.d Packet Pg. 1169 Attachment: 18-7475 Vendor Signed _Carter Fence (29311 : First Amendment to 18-7475 "Fencing Installation and Repair Services" with Carter