Agenda 07/09/2024 Item #16D2 (Approve a one-time reimbursement in the amount of $18,192.77 to AmeriCorps for Retired Senior Volunteer Grant #18SRSFL005.)07/09/2024
EXECUTIVE SUMMARY
Recommendation to approve a one-time reimbursement in the amount of $18,192.77 to AmeriCorps for the
Retired Senior Volunteer Grant #18SRSFLOO5. (Fiscal Impact $18,192.77) (Community & Human Services
Grant Support Fund 1806)
OBJECTIVE: To provide ongoing and uninterrupted service to Collier County's Retired Senior Volunteer
Program by safeguarding taxpayer money by promoting fiscal stewardship and sound budget oversight.
CONSIDERATIONS: The Retired and Senior Volunteer Program (RSVP) has been co -sponsored by Collier
County since 1990. The Retired and Senior Volunteer Program provides volunteer opportunities and program
support to individuals 55 and over throughout Collier County who dedicate their time and experience to the
community at nearly twenty locations throughout the County. The Corporation for National and Community
Service (CNCS) provides 70% of the financial support to maintain staff and volunteer support of the program.
On June 26th, 2018, Agenda Item #16.D.1 1, the Board of County Commissioners (Board) approved the acceptance
of the three-year grant, for the period of July 1, 2018 to July 1, 2021 for an award of $163,566. Various
amendments were received throughout the award period making the total award for the three-year grant period
$178,689. During this grant award, Collier County's RSVP program was selected for a Payment Integrity
Assessment Review conducted by the Office of the Chief Risk Officer for PIIA. During this review, a test of salary
payments reimbursed under the grant were selected. The time period audited included the quarter covering April 1,
2021 to July 2, 2022. On December 12, 2022, Collier County's AmeriCorps RSVP program received notification
outlining the commencement of the payment integrity assessment review (PIIA 03-234) in which two violations
were identified. The reimbursement errors identified included improper background screening conducted at the
time of hire:
Improper Payment Notes
Reference #
Transaction
Amount
Transaction
Description
Transaction
Date
The National Sex Offender Public Website
03-234
$16,085.76
Staff Pay
7/2/2021
(NSOPW) search, FBI and State of Service
checks were not completed properly when
the employee was hired. All checks are
required to be completed using the
employees legal full name and prior to
billing their time to the grant award.
The NSOPW was conducted in the incorrect
03-234
$2,107.01
Staff Pay
7/2/2021
last name per the government issued photo
ID. (Staff had two last names)
After an expanded review by PIIA, on May 13, 2024, a letter was received disallowing $18,192.77 of funding
received during fiscal year 2021-2022 for the two background check violations. Repayment was due in 30 days
however staff did receive an extension for 90 days.
Since 2021, Community and Human Services Division (CHS), Facilities Management Division and Human
Resources Division have worked together to revise the Background Screening Policy and Procedure for all
Community and Human Services personnel to prevent similar circumstances from occurring in the future. All CHS
Division staff are now receiving FBI, State of Service,-TrueScreen and FieldPrint screenings at hire and at least
every five years. Additionally, the background screening policy, procedures and internal controls have been revised
to ensure that individuals with two last names are properly screened with an exact match to their government -issued
ID. These collaborative efforts aim to enhance compliance and minimize audit risks moving forward.
FISCAL IMPACT: The fiscal impact for Collier County is a one-time $18,192.77 payment to AmeriCorps
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07/09/2024
Corporation for National Community Service. Funding for this payment will be provided using funds from Human
Services Grant Support fund (1806) Project 32001 supported by General Fund (000 1) revenue.
GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to fonn and legality and requires a majority vote for
Board action. -CJS
RIECOMMENDATION: To approve a one-time reimbursement in the amount of $18,192.77 to AmeriCorps for
the Retired Senior Volunteer Grant #18SRSFL005. (Fiscal Impact $18,192.77) (Community & Human Services
Grant Support Fund 1806)
Prepared By: Tami Bailey, Manager Grants Senior and Social Services, Community and Human Services Division
ATTACHMENT(S)
1. RLS directed attachment - (PDF)
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07/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2
Doe ID: 29023
Item Summary: Recommendation to approve the reimbursement of a one-time payment for $18,192.77 to
AmeriCorps for the Retired Senior Volunteer Grant #18SRSFL005. (Fiscal Impact $18,192.77) (Community &
Human Services Grant Support Fund 1806)
Meeting Date: 07/09/2024
Prepared by:
Title: — Community & Human Services
Name: Tami Bailey
06/03/2024 8:52 AM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
06/03/2024 8:52 AM
Approved By:
Review:
Community & Human Services
Darrick Gartley
PSID Reviewer
Community & Human Services
Kristi Sonntag
CHS Review
Operations & Veteran Services
Jeff Weir
OVS Director Review
Public Services Department
Jeff Weir
Level 1 Department Review
Community & Human Services
Donald Luciano
PSID Reviewer
Corporate Compliance and Continuous Improvement
Kristi Sonntag
County Attorney's Office Carly Sanseverino Level 2 Attorney Review
Grants Erica Robinson Level 2 Grants Review
Public Services Department Kristi Sonntag PSID Department Head Review
Corporate Compliance and Continuous Improvement Megan Gaillard
County Attorney's Office
Office of Management and Budget
Grants
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Debra Windsor Level 3 OMB Gatekeeper Review
Therese Stanley OMB Reviewer
Blanca Aquino Luque OMB Reviewer
Amy Patterson Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Completed 06/03/2024 12:40 PM
Completed 06/10/2024 2:15 PM
Completed 06/10/2024 3:41 PM
Completed 06/13/2024 11:12 AM
Completed 06/13/2024 11:30 AM
Additional Reviewer Skipped
06/03/2024 8:44 AM
Completed 06/14/2024 4:24 PM
Completed 06/19/2024 11:48 AM
Skipped 06/03/2024 8:44 AM
PSID Reviewer Skipped
06/24/2024 11:53 AM
Completed 06/25/2024 2:57 PM
Completed 06/26/2024 8:42 AM
Completed 06/30/2024 6:32 PM
Completed 07/01/2024 9:35 AM
Completed 07/02/2024 5:22 PM
07/09/2024 9:00 AM
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aAmeriCorps
May 13, 2024
Donald Luciano
Authorized Representative
County of Collier
3299 Tamiami TrI E Ste 700
Naples, FL 34112
Re: Debt Collection, Grant #1 8SRSFL005
Current Debt Owed: $18,192.77
Dear Donald Luciano,
AmeriCorps has determined that your organization owes a debt in the amount of $18,192.77 E
related to grant # 1 8SRSFI-005. This debt arises from an improper payment audit/review
conducted by the Office of the Chief Risk Officer for PIIA Reference Number 03-234-1 during
FY 22.
The debt amount of $18,192.77 will be considered delinquent, if not paid within thirty (30)
days of this letter. Please see the attachments for important debt payment information,
N
procedures you are required to follow, and your rights related to debt collection. Note that C�
you may not use any federal grant funds, including AmeriCorps share or matching
funds, to pay for the above disallowance related to the failure to comply with federal
laws and/or regulations (2 CFR § 200.441).
Please refer any questions regarding this letter to AmeriCorps Off ice of Audit and Debt
Resolution at DebtResolution@americorps.gov.
Sincerely, Digitally signed by EDRIS
EDRIS SHAH
Date: 2024.05.09
SHAH 12:37:19 -04'00*
Edris Shah
Deputy Director
Office of Audit & Debt Resolution
Cc:
Tami Bailey, Project Director
Scott Gaines, Payment Integrity Managing Director
Yesenia Badillo-Seals, Portfolio Manager
David Coffman, Senior Portfolio Manager
Attachment: Debt Payment Information
Payment Routing Form
250 E Street SW
Washington, D.C. 20525
AmeriCorps.gov 202-606-.5000/ 800-942-2677
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