Agenda 07/09/2024 Item #16D1 (HUD Federal Financial Report SF-425 to close out the Emergency Solutions Grant-CV for the Program Year 2020, the Emergency Solutions Grant Program Year 2020)07/09/2024
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the HUD Federal Financial Report SF-425
to close out the Emergency Solutions Grant -CV for the Program Year 2020, the Emergency Solutions Grant
Program Year 2020, and the Emergency Solutions Grant Program Year 2021. (No Fiscal Impact)
OBJECTIVE: To maintain compliance with federal regulations to allow for the acceptance and use of Federal
Housing and Urban Development entitlement funds, Collier County is required to submit closeout forms for
completed Emergency Solutions Grant awards.
CONSIDERATIONS: Collier County as a recipient of entitlement funding from the U.S. Department of Housing
and Urban Development (HUD) is annually awarded Emergency Solution Grant (ESG) funding and was also
awarded Emergency Solution Grant CV (ESG-CV) funding. The ESG and ESG-CV programs support five (5)
components: street outreach, emergency shelter, homelessness prevention, rapid rehousing assistance, and
Homeless Management Information Systems (HMIS).
Collier County was awarded Emergency Solutions Grant CV funding in 2020. The funds under this Agreement
were to only be used to prevent, prepare for, and respond to coronavirus, among individuals and families who are
homeless or receiving homeless assistance, and to support additional homeless assistance and homelessness
prevention activities to mitigate the impacts created by coronavirus.
HUD awarded ESG-CV during the declared state of emergency in 2020. The County Manager pursuant to
Resolution 2020-50 approved the initial award of ESG-CV funding and the Board of County Commissioners
(Board) subsequently ratified on May 12, 2020, Agenda Item #16.F.l.a.6, the County Manager's action to amend
the 2019-2020 One -Year Action Plan to recognize the first round of ESG-CV funding for $707,128. On November
10, 2020, Agenda Item #16.D.8, the Board approved a Second Amendment to the FY2019-2020 Action Plan to
recognize additional funding in the amount of $2,476,642. This second round of ESG-CV brought the County's
ESG allocation to $3,183,770. On April 18, 2022, HUD published CPD Notice 22-06 allowing grantees additional
time to expend ESG-CV funds, and as such removed the expenditure deadline targets and permitted participating
jurisdictions until September 30, 2023, to expend 100% of all funds. The County has fully expended all funds and
is ready to close.
The County as part of its annual entitlement award receives an annual allocation of ESG funding. On June 28,
2016, the Board approved the County's Five -Year Consolidated Plan for the use of entitlement funds for the period
of FY 2016-2021, Agenda Item #16.D.23. The Board approved the One -Year Action Plan for FY 2019-2020 on
June 25, 2019, Agenda Item #16.D.2 to include the Program Year 2019 ESG award and later amended to include
the 2020 ESG-CV award.
The Board approved the One -Year Action Plan for FY 2020-2021 on June 23, 2020, Agenda Item #16.D.16. to
include the Program Year 2020 ESG funding. On June 22, 2021, the Board approved the FY2021-2025 Five -Year
Consolidated Plan and One -Year Action Plan for FY21, Agenda Item #16.D.7 to include the 2021 ESG Funding.
The table below provides the ESG-CV grant award information:
Program Award Number Award Date Award End Date Allocation Agenda Item
2020 E-20-UW-12-0016 9/22/2020 9/30/2023 $707,128 16.D.2
2020 E-20-UW-12-0016 9/22/2020 9/30/2023 $2,476,642 16.D.8
Total: $3,183,770
Collier County has expended all the funds received from the ESG grants for FY20 Project #33690 and FY21
Project #33764. ESG requires a 100% match of the awarded funds. Collier County and its sub -recipients have
provided the required match for the ESG FY20 and FY21 Projects.
I Packet Pg. 680
07/09/2024
The table below provides the ESG grant award information:
Program
Award
Number
Award
DateAw
ard End
DateAll
ocation
Agenda
Item
2020 E-20-UC-12-0016 01/25/2021 07/23/2023 $205,067 16.D. 16
2021 E-21-UC-12-0016 9/10/2021 03/31/2024 $217,796 16.D.7
The SF-425 form also referred to as the Federal Financial Report (FFR) is a required Office of Management and
Budget (OMB) financial reporting form to track the status of financial data tied to a particular Federal grant award.
To maintain compliance with the HUD Program Award grant requirements, Collier County must submit a final SF-
425 to close out the ESG-CV grant for Fiscal Year 2020, the ESG grant for Fiscal Year 2020, and the ESG grant for
Fiscal Year 2021. This requirement remains in 2 CFR 200.328 and OMB standard data elements included in OMB
Form 4040-0014.
The reporting period for the final financial report ends on the last day of the performance period or when the funds
are completely expended or when the award is terminated, whichever is first. The final SF-425 must cover all
expenditures on the cooperative agreement. The final report is required for award closeout and must be submitted to
HUD after the completion of the agreement no later than ninety (90) days after the reporting period or expenditure
of all funds. Per HUD regulation, the SF-425 is required to be signed by the same position that signs the Grant
Agreement and SF-424 form.
FISCAL IMPACT: The proposed action has no Fiscal impact. For ESG-CV the total amount of funds awarded
was $3,183,770 and expended is $3,183,770. These funds reside in Fund 1835, Project 33675 and have no match
requirement. The funding source for this grant is the United States Department of Housing and Urban Development
ESG-CV grant. The ESG-CV project to be closed is as follows:
Program Year Fund Project #
2020 Collier County Housing Grant (1835) 33675
For ESG PY20 the total amount of funds awarded was $205,067 the amount expended was $205,067. These funds
reside in Fund 1835, Project 33690. The required match contribution was $205,067 and the actual amount of
matching funds provided was 205,069.69. The matching funds reside in Fund 1836, Project 33690.
For ESG PY21 the total amount of funds awarded was $217,796 the amount expended was $217,796. These funds
reside in Fund 1835, Project 33764. The required match contribution was $217,796 and the actual amount of
matching fands provided was $220,973.05. The matching funds reside in Fund 1836, Project 33674.
The funding source for these grants is the United States Department of Housing and Urban Development ESG
grant. The ESG projects to be closed are as follows:
Year Fund Project #
I Packet Pg. 681
07/09/2024
0 Collier County Housing Grant (18 3 5) 3 3 690
1 Collier County Housing Grant (18 3 5) 3 3 764
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires a majority vote
for Board approval. - CJS
GROWTH MANAGEMENT IMPACT: This item has no impact on the Housing Element of the Growth
Management Plan of Collier County.
RIECOMMENDATION: To approve and authorize the Chairman to sign the HUD Federal Financial Report SF-
425 to close out the Emergency Solutions Grant -CV for the Program Year 2020, the Emergency Solutions Grant
Program Year 2020, and the Emergency Solutions Grant Program Year 202 1.
Prepared By: Wendy Lemus, Accountant I - Community & Human Services Division
Mark Kadlec, Accounting Supervisor - Community & Human Services Division
ATTACHMENT(S)
1. SF425 ESG PY20 33690 Stamp (PDF)
2. SF425 Federal Financial Report ESGCV-2020 Stamp (PDF)
3. SF425 ESG PY21 33764 Stamp (PDF)
I Packet Pg. 682
07/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doe ID: 29022
Item Summary: Recommendation to approve and authorize the Chairman to sign the HUD Federal Financial
Report SF-425 to close out the Emergency Solutions Grant -CV for the Program Year 2020, the Emergency
Solutions Grant Program Year 2020, and the Emergency Solutions Grant Program Year 202 1. (No Fiscal Impact)
Meeting Date: 07/09/2024
Prepared by:
Title: — Community & Human Services
Name: Mark Kadlec
05/30/2024 11:01 AM
Submitted by:
Title: Manager - Federal/State Grants Operation — Community & Human Services
Name: Kristi Sonntag
05/30/2024 11:01 AM
Approved By:
Review:
Community & Human Services
Darrick Gartley
PSID Reviewer
Community & Human Services
Kristi Sonntag
CHS Review
Operations & Veteran Services
Jeff Weir
OVS Director Review
Public Services Department
Todd Henry
Level 1 Department Review
Grants
Erica Robinson
Level 2 Grants Review
Corporate Compliance and Continuous Improvement
Megan Gaillard
Public Services Department
County Attorney's Office
Office of Management and Budget
County Attorney's Office
Grants
Office of Management and Budget
County Manager's Office
Board of County Commissioners
Kristi Sonntag PSID Department Head Review
Carly Sanseverino CAO Reviewer
Debra Windsor Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Therese Stanley OMB Reviewer
Blanca Aquino Luque OMB Reviewer
Amy Patterson Level 4 County Manager Review
Geoffrey Willig Meeting Pending
Completed
06/03/2024 8:04 AM
Completed
06/03/2024 9:32 AM
Completed
06/13/2024 11:10 AM
Completed
06/17/2024 2:15 PM
Completed
06/18/2024 8:41 AM
Additional Reviewer
Skipped
06/24/2024
12:16 PM
Skipped
06/03/2024 8:45 AM
Completed
07/02/2024 9:19 AM
Completed
07/02/2024 9:56 AM
Completed
07/02/2024 10:35 AM
Completed
07/02/2024 11:26 AM
Completed
07/02/2024 2:48 PM
Completed
07/02/2024 5:24 PM
07/09/2024 9:00 AM
I Packet Pg. 683 1
Federal Financial Report OMB Number: 4040-0014
(Follow form Instructions) Explraiion Date: 0212812025
1. Federal Agency and Organizational Element to Which Report is Submitted
2. Federal Grant or Other Identifying Number Assigned by Federal
Agency (To report multiple grants, use FFR Attachment)
IE-20-UC-12-0016
IUS Housing and Urban Development
I
3. Recipient Organization (Name and complete address including Zip Gode)
Recipient Organization Name: kollier County Board of County Commissioners
Streeti: [�7319 Ea!t Tamiami Trail
Street2: 1 ::1
City: INaples County: Ecollier
State: IFL: Florida I Province: I
Country: 10SA: UNTTED STATES ZI P / Postal Cod e: [3.4 11:2 - 5 3 6 1
4a. UEI
3WKJKYRPLLU6
4b. EIN
5. Recipient Account Number or Identifying Number
(To report multiple grants, use FFR Attachment)
1596000558
6. Report Type
[-] Quarterly
F-] Semi -Annual
Annual
Final
7. Basis of Accounting
Cash
Accrual
8. ProjectiGrant Period
From: To:
1 01/25/2021- 0-1/23/2023
9. ReportIng Period End Date
1 O�/23/2
10. TransaGtio ns
Cumulative
(Use lines a-c for single or multiple grant reporting)
Federal Cash (To report multiple grants, also use FFR attachment),.
a. Cash Receipts
205,067.00
b. Cash Disbursements
205,067.001
o. Cash on Hand (line a minus b)
0.00
(Use lines d-o for single grant reporting)
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized
2 0 5, 0 67 . 0:0]
e. Federal share of expenditures
F 205,067.00
f. Federal share of unliquidated obligations
1 0.001
g, Total Federal share (sum of lines e and
F 20,5,067.00]
h. Unobilgated balance of Federal Funds (line d minus g)
O.Od
Recipient Share:
i. Total recipient share required
205,067.00]
j. Recipient share of expenditures
E�: 205,069.69
k. Remaining recipient share to be provided (line I minus J)
0.00
Program Income;
1. Total Federal program Income earned
F_ 0.00]
m. Program Income expended in accordance Wth the deduction alternative
F_ 0.00
n. Program Income expended In accordance Wth the addition alternative
Mo
o. Unexpended program Income (line I minus line m and line n)
0100
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11, Indirect Expense
a, Type b. Rate c. Period From Period To d. Base e. Amount f, Federal Share
Charged
F
.. ...... ..... .. .. . .
g. Totals:
12. Remarks: Affach any explanations deemed necessary or information required by Federal sponsoring agency in compliance with goveming legislation:
Add.Attachllmenl I boete Atw chrniil I View All achment
13. Certification: By signing this report, I certify to the best of my knowledge and belief that the report Is true, complete, and accurate, and the
expenditures, disbursements and cash recalpts are for the purposes and objectives set forth In the terms and conditions of the Federal award. I
am aware that ally false, fictitious, or feaudulent information, or the emission of any material fact, may subject me to criminal, civil or
admInl5trative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730
and 3801-3812).
a. Name and Title of Authorized Certifying Official
Prefix: 1 :1 First Name: ichris Middle Name:
Last Name: FHa 11 1 Suffix:
Title: 1comkissioner District 2
b. Signature of Authorized Certifying Official
G. Telephone (Area code, number and extension)
1(239) 252-2792
d. Email Address
o. Date Report Submitted
14..A only:.
Standard Form 425
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Federal Financial Report OMB Number: 4040-0014
(Follow form Instructions) Expiration Date: 02/28/2025
1. Federal Agency and Organizational Element to Which Report is Submitted
2. Federal Grant or Other Identifying Number Assigned by Federal
Agency (To report multiple grants, use FFR Attachment)
IE-20-UW-12-0016
US HOUSING AND URBAN DEVELOPMENT
3. Recipient Organization (Name and complete address including Zip code)
Recipient Organization Name: lCollier County Board of County Commissioners
Streetl: 3339 TAMIAMI TRL E
Stfeet2:
I Public Services Department Ste 211
City: I Naples County: lCollier
State: IFL- Florida I Province:
Country: IUSA: UNITED STATES ZIP I Postal Code: 34112-5361
4a. LlE1
JWKJKYRPLTU6
4b. EIN
5. Recipient Account
0 report multiple grants,
F-�O-UK-12-0016
Number or Identifying Number
use FFR Attachment)
1596000558
6. Report Type
F-1 Quarterly
Semi -Annual
Annual
Final
7. Basis ofAccounting
M Cash
E] Accrual
8. Project/Grant Period
From: To�
09/22/2020 09/30/2023
9. Reporting Period End Date
09/30/2023
10. Transactions
Cumulative
(Use lines a-c for single or multiple grant repottiog)
Fecloral Cash (To report multiple grants, also use FFR attachment):
a. Cash Receipts
b. Cash Disbursements
o. Cash on Hand (line a minus b)
F 0.001
(Use lines d-o for single grant reporting)
Federal Expenditures and Unobligated Balance:
d, Total Federal funds authorized
3,183,T70.00
e. Federal share of expenditures
3,183,T)0.001
f. Federal share of unliquidated obligations
0 . 00]
g. Total Federal share (sum of lines e and
3,183,-170.00
1
h� Unobligated balance of Federal Funds (fine d minus g)
0,00]
Recipient Share:
i. Total recipient share required
0.00
1, Recipient share of expenditures
0.00]
k. Remaining recipient share to be provided (line 1 rninus j)
0.00
Program Income:
1. Total Federal program income earned
0,00
m. Program Income expended in accordance with the deduction alternative
0,001
n. Program Income expended in accordance with the addition alternative
0.00
a. Unexpended program income (line I minus Itne m and line n)
0.00
F—Packet Pg. 686
11. Indirect Expense
a. Type b. Rate c. Period From Period To d� Base e. Amount f, Federal Share
Charged
....... ....... . ... ... ... .. ...... .... . ..
g. Totals:
12, Remarks.- Attach any explanations doomed necossaty or Information required by Federal sponsoring agency in compliance with governing legislation:
I I Md�AtNichrn,nAC I Delete Attq�ime]4 I Vie�v Mdchineint
13. Certification: By signing this report, I certify to the best of my knowledge and belief that the report Is true, complete, and accurate, and the
expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I
am aware that any false, fictitious, or fraudulent Information, or the omission of any material fact, may subject me to criminal, GiVI1 or
administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730
and 3801-3812).
a. Name and Title of Authorized Certifying Official
Prefix: I I First Name: JChri a Middle Name:
Last Name: lHall I suffix: L
Title: lCommissioner District 2
b, Signature of Authorized Certifying Official
c. Telephone (Area code, number and extension)
1.(2391252-2792
d. Email Address
e. Date Report Submitted
14. Agency use only:
........... . .. ...... .
Standard Form 425
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Federal Financial Report OMB Number: 4040-0014
(Follow form Instructions) Expiration Date: 02/28/2026
1. Federal Agency and Organizational Element to Which Report Is Submitted
2. Federal Grant or Other identifying Number Assigned by Federal
Agency (To report multiple grants, use FFR Attachment)
IE-21-oc-12-0016
US Housing and Urban Development
3. Recipient Organization (Name and complete address Including Zip Gode)
Recipient Organization Name: lCollier County Board of County Conunissioners
Streetl: [3339 East Tamiami Trail
Street2: I
City: Fapler� County: 1collier
State: IFL; Florida Province: F
Country: IUSA: UUTTED STATES ZIPIPostalcode: F34112-5361
4a. UEI
4b. EIN
5. Recipient Account Number or Identifying Number
(To report multiple grants, use FIFIR Attachment)
IJVIKJKYRPLLUG
1596000558
6. Report Type
F] Quarterly
E] semi -Annual
F] Annual
M Final
7. Basis of Accounting
Cash
Accrual
8, ProjectlGrant. Period
From: To:
09110/2021 03/31/2024
9. Reporting Period End Date
03/31/2
10. Transactions
Cumulative
(Use lines a-c for single or multiple grant reporting)
Federal Cash (To report multiple grants, also use FFR attachment):
a. Cash Receipts
21T],'796. 001
b. Cash Disbursements
21-1,796.001
G, Cash on Hand (line a minus b)
F 0.001
(Use lines d-o for single grant reporting)
Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized
217,796,00
e. Federal share of expenditures
F 211,796.00
f. Federal share of unliquidated obligations
0.001
g. Total Federal share (sum of lines a and
217,796±0]
h. Unobligated balance of Federal Funds (line d minus g)
0. 0 0j_
Recipient Share:
I. Total recipient share required
2�17,796.00
j. Recipient share of expenditures
220,973.05]
k. Remaining recipient share to be provided (line I minus J)
0.001
Program Income:
1. Total Federal program income earned
0100
m, Prog(am Income expended in accordance with the deduction alternative
0100
n. Program Income expended in accordance Wth the addition alternative
0.03
o. Unexpended program income (line I minus line m and line n)
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11. Indirect Expense
a. Type b. Rate c. Period From Period To d. Base o, Amount f. Federal Share
Charged
IF- 11
g. Totals:
12. Remarks: Attach any explanations deemed necessary or information required by Federal sponsoring agency In compliance with governing legislation:
Add Attachment. � Delete Attachment] I View Attachmei . it
13. Certification: By signing this repoM I certify to the best of my knowledge and belief that the report Is true, complete, and accurate, and the
expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I
am aware that any false, fictitious, or fraudulent Information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730
and 3801-3812).
a. Name and Title of Authorized Certifying Official
Prefix: 1 :1 First Name: lChris Middle Name:
Last Name: iffall j Suffix: I
Title: lCommissioner District 2
b. Signature of Authorized Certlyng Official
c, Telephone (Area code, number and extension)
E(2 39) 252-2792
d. Email Address
e. Date Report Submitted
14..Agoncy iso. only;
ichris.hall@colliercountyfl.gov
Standard Form 425
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