Agenda 07/09/2024 Item #16B 7 (Approve Change Order No.1 adding 237 days and the reallocation of funds for materials testing and field office expenses under Agreement No. 21-7877) )07/09/2024
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 1, adding two hundred thirty-seven (237) days and the
reallocation of funds for materials testing and field office expenses under Agreement No. 21-7877 with
Kisinger Campo & Associates, Corp for the Construction Engineering, and Inspection services for the
Transportation Investment Generating Economic Recovery (TIGER) Grant Immokalee Area Improvements
project, and authorize the Chairman to sign the Change Order. (Project No. 33563)
OBJECTIVE: To add additional time and reallocate funds between tasks to complete the obligations of the
Construction Engineering and Inspection ("CEI") services until the project is completed.
CONSIDERATIONS: On April 12, 2022, (Agenda Item 11.13), the Board approved Agreement No. 21-7877 (the
"Agreement") providing for CEI services for the Transportation Investment Generating Economic Recovery
(TIGER) Grant Immokalee Area Improvements' project (the "Project") to Kisinger Campo & Associates, Corp.
("KCA").
The attached Change Order No. 1 proposes to reallocate funding to cover the additional field office expenses during
the extended time of the Project as well as add task #4 for material testing services as shown in the table below:
Task #/ Description
Original Amount
Change Order
No. I
Revised Total
I - Project Management - CEI
$
191,064.72
$
-
$ 191,064.72
2 - Project Coordination & Field Inpsection - CEI
$
1,688,775.00
$
(75,500.00)
$ 1,613,275.00
3 - Reimbursable Expenses - Field Office
$
66,733.24
$
72,000.00
$ 138,733.24
14 - Lab & Material Testing Services (Ardaman)
1 $
-
1 $
3,500.00
1 $ 3,50000
1
1 S
1,946,572.96
1 $
-
1 $1,94
On March 12, 2024, (Agenda Item 16.13.2), the Board approved Change Order No. I to the construction agreement
for the Project with Quality Enterprises USA, Inc., which extends the construction period of the project by two
hundred thirty-seven (237) days. The CEI requires the same additional time to oversee the completion of the
project.
This item is consistent with the Collier County strategic plan objective to design and maintain an effective
transportation system to reduce traffic congestion and improve the mobility of our residents and visitors.
FISCAL IMPACT: The change order does not require additional funding. Funding for this contract is available
in the Growth Management Grant Match Fund (1842) Proj ect 3 3 5 63. Source of funding is transfers from the
General Fund and Unincorporated General Fund.
GROWTH MANAGEMENT IMPACT: These improvements are consistent with the Growth Management Plan
Transportation Element, specifically Section B - Intermodal & Multi -modal Transportation, (1) Non -Motorized
Travel, Objective 4, Policy 4.2, Policy 4.4, Policy 4.5, Policy 4.6, and Policy 4.8.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
RECOMMENDATION: Recommendation to approve Change Order No. 1, adding two hundred thirty-seven
(237) days and the reallocation of funds for materials testing and field office expenses under Agreement No. 21 -
7877 with Kisinger Campo & Associates, Corp for the Construction Engineering, and Inspection services for the
Transportation Investment Generating Economic Recovery (TIGER) Grant Immokalee Area Improvements project,
and authorize the Chairman to sign the attached Change Order. (Project No. 33563)
I Packet Pg. 433
07/09/2024
Prepared by: Jamie Khawaja, Project Manager 11, Transportation Engineering Division
ATTACHMENT(S)
1. Change Order 1 KCA (CAO Apprv) (PDF)
2. [Link]21-7877 Contract—KisingerCampo (CEI)
3. PO KCA 4500217835 (PDF)
Packet Pg. 434
07/09/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.13.7
Doe ID: 29011
Item Summary: Recommendation to approve Change Order No. 1, adding two hundred thirty-seven (237) days
and the reallocation of funds for materials testing and field office expenses under Agreement No. 21-7877 with
Kisinger Campo & Associates, Corp for the Construction Engineering and Inspection services for the
Transportation Investment Generating Economic Recovery (TIGER) Grant Immokalee Area Improvements project,
and authorize the Chairman to sign the Change Order. (Project No. 33563)
Meeting Date: 07/09/2024
Prepared by:
Title: — Transportation Engineering
Name: Kimberly Brandes
05/23/2024 10:07 AM
Submitted by:
Title: Division Director - Transportation Eng — Transportation Engineering
Name: Jay Ahmad
05/23/2024 10:07 AM
Approved By:
Review:
Transportation Management Services Department Jeanne Marcella
Department
Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper
Transportation Management Operations Support Felipe Baez DeLa Cruz
Transportation Management Operations Support Tara Castillo
Transportation Engineering Lisa Taylor Other Reviewer
Road Maintenance Ellen Sheffey TMSD Reviewer
Transportation Engineering Anthony Khawaja Other Reviewer
Transportation Management Operations Support Brandy Otero
Procurement Services Sandra Srnka Procurement Director Review
Transportation Management Services Department Trinity Scott
County Attorney's Office
Grants
Office of Management and Budget
County Attorney's Office
Community & Human Services
Scott Teach Level 2 Attorney Review
Joanna Partyniewicz Level 2 Grants Review
Debra Windsor Level 3 OMB Gatekeeper Review
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Maggie Lopez OMB Reviewer
Transportation Management Services
Completed 05/24/2024 9:43 AM
Completed 05/24/2024 10:59 AM
Other Reviewer Completed
05/28/2024 9:44 AM
Other Reviewer Completed
05/29/2024 7:21 AM
Completed 05/29/2024 8:41 AM
Completed 05/29/2024 12:36 PM
Completed 05/29/2024 1:01 PM
TMSD Reviewer Completed
06/06/2024 4:04 PM
Completed 06/07/2024 10:10 AM
Transportation Completed
06/07/2024 3:52 PM
Completed 06/10/2024 9:26 AM
Completed 06/17/2024 1:27 PM
Completed 06/17/2024 1:41 PM
Completed 06/17/2024 4:41 PM
Completed 06/18/2024 11:11 AM
I Packet Pg. 435 1
07/09/2024
Grants Therese Stanley OMB Reviewer Completed 06/27/2024 3:31 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 07/02/2024 5:21 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 07/09/2024 9:00 AM
I Packet Pg. 436 1
. - 5_�q� M�_ �
Z Contract Modification F-1 Work Order Modification
Procurement Services
Change Order Form
Contract #: 1 21-7877 Change #: 1 01 1 Purchase Order #: 1 4500217835 :71 Project #: 1 33563.8
Contractor/Firm Name: Kisinger Campo & Associates Contract/Project: F7CE1 Services for TIGER Grant
Project Manager Name: Jamie Khawaja = Division Name: I Transportation Engineering
Original Contract/Work Order Amount $ 1,946,572.96 4112/22 11.A Original BCC Approval Date; Agenda Item
Current BCC Approved Amount $ 1, 946,572.96' 4/12/22 1 1.A Last BCC Appromal Date; Agenda Item #
Current Contract/Work Order Amount $ 1,946,572.96 9/25/2024 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 1,946,572.96 0.00% Change from Current BCC Approved Amount
Cumulative Changes 1 $ 0.001 0.00%' Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed 05/18/2022 ] Original Last Approved Revised Date
Date I Date Date (includes this change)
# of Days Added Select Tasks E Add new task(s) El Delete task(s) Z Change task(s) E Other
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) ancl I or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
This Zero -Dollar Change Order adds 237 days to the CEI contract to mirror the construction contract, adds a new task and
reallocates funds within the existing contract. Construction started later than anticipated and a cost savings was realized that
allows funds to be shifted to cover the cost of this Change Order.
$72,000 are moved from Task #2 (Project Coordination & Field Inspection) to Task #3 (Reimbursable Expenses- Field Office), to
cover additional office expenses.
$3,500 are moved from Task #2 (Project Coordination & Field Inspection) to add Task #4 (Materials Sampling & Testing). The CEI
firm has indicated that the estimated amount is based on historical data and past experience with similar projects.
2. The change being requested was not included in the original contract because the original timeframe for CEI services was aligned
with the anticipated construction duration. For material sampling and testing, staff had planned to use the Annual County Contract
for CEI Services, but later found out that the Federal Highway Administration (FHWA) required these services to be competitively
bid. KCA did include lab and materials testing in their Scope of Services.
3. If this Change Order is not processed, the CEI firm could not stay on the project until completion and the county could lose grant
funding.
DN E=a@�l1tyfl.g CN=J., 0U=T.w E�gq U OU-GMD CM --d— nd Win-- 0—D. 0
KI*W,
Prepared by: 4.11. i e Date: 05/08/2024
Jamie Khawaja, Project Manager 11, Transportation Engineering
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same
terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Dgbay s— iy .1. w �
Accepted by: Kellie W Loper MC—U W Lr. d�QN,A0141 C�Wl 87--, F�. �-US
2024.�.W W 5157— . 05/09/2024
Date.
Kellie W. Loper, P.E., KCA Florida CEI Manager
Accepted by: ThomasMatthew 05/09/2024
Date.
Matthew Thomas, P. E., Supervisor of Project Management, Transportation Engineering
AhmadJay Digitally signed by AhmadJay 05/13/2024
Accepted by: Date: 2024.05.13 10 48 02 -04'00' Date:
Jay Ahmad, P.E., Division Director, Transportation Engineering
signed by ScottTnnity
Data: 2024.0514 10:38:12
Scoff ri n ity ""tally
Approved by: -04'00' Date:
Trinity Scott, Department Head, Transportation Management Services Department
ZimmermanBecca Digitally signed by ZimmermanBecca
Approved by: Date: 2024.05.21 10:30:13 -04'00' Date:
(Procurement Professional)
04
M
.r—
M
Lu
0
E
E
Lu
6
Z
I.-
(D
0
4)
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
PQ Admin 13CC
P
f�m acket Pg. 437
ATTEST:
Crystal K. Kinzel, Clerk of Courts
& Comptroller
L-A
Dated:
(SEAL)
Approved as to form and legality:
L-In
Scott R. Teach
Deputy County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
In
Chris Hall, Chairman
0
z
0
L)
CD
Cn
N.
L&
F Packet Pg. 438
Change Order/Amendment Summary
CO#
AMD#
Description
COST
TIME
Justification
Additive
Deductive
Days
Added
New
Amount
Contract time
extension for CEI,
to match the
construction
contractors time
extension.
Reallocate funds
from Task 2; in
order to create
Task 4 — Lab and
Materials Testing,
& to Task 3 to
cover office
expensesto
complete the
pro ect.
$0
$0
237
1098
If this Change Order is not
approved the CEI firm could not
stay on the project until completion
and the county could lose grant
funding.
0
z
0
L)
Cn
F4.
Revised: 01/14/2021 (Divisions who may require additional signatures may include on separate sheet.�... PROCUREMENT USE ONLY I
Ad.i.
Packet Pg. 439
P�, KISINGER CAMPIT
April 8, 2024
Mr. Michael Tisch, P.E.
Project Manager
Collier County — Transportation Engineering Department (CEI)
2885 South Horseshoe Drive
Naples, FL 34104
Re: Request for Contract Modification
Construction Engineering & Inspection (CEI) Services for Tiger Grant
Collier County Contract #21-7877, Project #33563, Purchase Order #4500217835
Dear Mr. Tisch,
Kisinger Campo & Associates, Corp. (KCA) respectfully requests a contract modification to the above project, as follows:
1. Purpose of Contract Modification
E
The purpose of this document is to add Ardaman & Associates, Inc. (AAI) as a subconsultant. This also establishes a unit raLe
schedule for AAI and Task #4 "Lab and Material Testing Services". At this time, no additional funding is requested for these
services. Funds will be reallocated from Task #2 "Project Coordination and Field Inspection — CEI" to Task #4 — "Lab and
Material Testing Services".
We also request an extension of 237 days to match the time extension granted the Prime Contractor on 3/12/2024. Due to the
LU
extension of project services, we request the reallocation of funds from Task #2 "Project Coordination and Field Inspection —
CEI" to Task #3 — "Reimbursable Expenses -Field Office" to account for the additional office expenditures during this time.
6
z
2. Project Description
(D
Construction Engineering and Inspection (CEI) Services for Tiger Grant, Collier County.
0
3. Scope of Work
Add: TASK 4 — LAB AND MATERIAL TESTING SERVICES:
Through its SUBCONSULTANT (Ardaman & Associates, Inc.) Consultant shall provide laboratory testing services,
on an as -needed basis.
4. Compensation Adjustments
Reallocates $3,500 from Task #2 — "Project Coordination & Field Inspection — CEI" to Task #4 — "Lab and Material Testing".
Reallocates $72,000 from Task #2 — "Project Coordination & Field Inspection — CEI" to Task #3 — Reimbursable Expenses-
CL
Field Office.
0.
er
(See Schedule B - Attachment "l " for copy of Ardaman & Associates, Inc.'s unit rate schedule.) I
Task #/Description
Original Amount
This C/O#1 'W
Revised Total
I — Project Management — CEI
$191,064.72
-0-
$191,064.72
2 — Project Coordination & Field Inspection - CEI
$1,688,775.00
-$75,500.00
$1,613,275.00
3 — Reimbursable Expenses -Field Office
$66,733.24
+$72,000.00
$138,733.24
4 — Lab & Material Testing Services (Ardaman)
-0-
+$3,500.00
$3,500.00
Total:
$1,946,572.96
-0-
$1,946,572.96
Please contact Matthew Fell (239)278-5999, 941-875-5126 or MFell(.U-)kcaeng.com if you have any questions or need additional
information.
Sincerely,
G. Dewey Martin, III, P.E.
DMartin(&kcaentxom
G. Dewey Martin, 111, P.E.
Senior Vice President
201 North Franklin Street, Suite 400 1 Tampa, Florida 336021 � iiONE813.871.53311 - �X813.871.51351-Aww.kisingereampo.co- I Packet Pg. 4407
Kissinger, Campo &Associates (KCA) Schedule B - Attachment 1 (Rates) Ardaman Proposal No. 23-029
Page No. 2
2023 ARDAMAN & ASSOCIATES, INC., FORT MYERS - FEE SCHEDULE
CONSTRUCTION MATERIALS TESTING
CONCRETE SAMPLING AND TESTING*
Test Cylinders4ncludes time on site casting four cylinders and performing one slump test per set and temperature
measurement, and reporting of compressive strength. Test cylinders will be left on site during the initial cure phase at
a location provided by the contractor. Time in excess of one (1) hour will be billed at the Concrete Field Technician
Standby rate.
Concrete Field Technician Standby Time (in excess of 1/2 hr. per set)
Additional Cylinders
Curing and/or compressive strength testing of cylinders made by others delivered to our laboratory in accordance with
ASTM C-39 (minimum charge of 5 cylinders per set delivered)
Continuous monitoring of concrete placement and/or extra slump and temperature tests (additional test fees apply for
extra slumps and air)
Extra Slump Tests (ASTM C-143)
Air Entrainment (ASTM C-231)
Unit Weight
Grout Prisms (set of 4), Compressive Strength Test
each $144.00
per hour or fraction
$88.00
percylinder
$23.10
per cylinder
$28.60
per hour or fraction $88.00
each $23.10
each $23.10
each $23.10
per set $99.00
SITE PREPARATION PROCEDURES, SAMPLING AND TESTING SERVICES*
Compaction in house pads'fill is tested per lift. Lift thickness should not be more than 12 inches or done per project specifications.
Two (2) feet or more of fill Will require separate site visits or extended technician time on site until all lifts are ready for testing.
In -situ Density Tests, Nuclear Method (minimum of four per tdp) pertest $23.10
Soils Technician Standby Time (in excess of 1/4 hr. per test) per hour or fraction $88.00
Soils Senior Technician Time sampling of natural or fill materials for lab testing, and/or clearing and grubbing or per hour or fraction $88.00
demucking observations (when field density testing is not performed in the same visit)
SOIL AND AGGREGATE LABORATORY TESTING (samplinci charge not included)*
0
z
Standard (AASHTO T-99 C) or Modified (AASHTO T-1 80 D) Proctor
each
$148.50
Moisture Content (ASTM D-2216)
each
$20.90
E
Percent Fines (ASTM D-1 140)
each
$46.20
0
Organic Content (AASHTO T-267)
each
$45.10
Sieve Analysis (ASTM D-421, D-422)
each
$67.10
Atterberg Limits (ASTM D-4318)
each
$147.40
Limerock Bearing Ratio (FM5-515)
each
$497.20
pH of Soil / Water (FM 5-550)
each
$53.00
Minimum Resistivity of Soil / Water (FM 5-551)
each
$59.00
CD
Chloride in Soil and Water (FM 5-552)
each
$53.00
Cn
04
Sulfate in Soil and Water (FM 5-553)
each
$53.00
ENGINEERING AND TECHNICAL SUPPORT*
Senior Project Engineer
per hour
$187.00
Assistant Project Engineer
per hour
$121.00
Staff Engineer
per hour
$100.00
Senior Engineering Technician
per hour
$88.00
Environmental Scientist
per hour
$80.00
Technician
per hour
$71.00
Technical Secretary
per hour
$71.00
A laboratory fee of $100 will be charged to projects where clients deliver or send the samples to our laboratory. This fee is charged per occurrence.
Also, a minimum of one hour of technical secretary per report will be charged for report revisions due to missing/incomplete information. Please make sure
all information required in the report is provided to Ardaman when requesting/scheduling our services.
TRIP CHARGES
Trip Charge (sites located in Lee or Collier counties up to 30 minutes away from our office) per trip
$80.00
Trip Charge (sites located up to 45 minutes away from our office, except the islands) per trip
$120.00
Trip Charge (sites located up to 60 minutes away from our office, except the islands) per trip
$160.00
Trip Charge (sites located up to 75 minutes away from our office, except the islands) per trip
$200.00
OVERTIME AND HOLIDAY
*Weekend and holiday work and work in excess of 8 hours per day or before 7 AM or after 5 PM will be charged at 1.5 times the standard fee.
SUBCONTRACT SERVICES
Cost + 12%
-These rates are in effect for work completed through the end of the year of the proposal date. Services performed after that year will be billed using the Fee
Schedule for the year services are performed. Our office can provide the most up-to-date Fee Schedule at your request.
e A surcharge of 3% will be applied to credit card payments.
I Packet Pg. 441 1
Tara Castillo
From:
Sent:
To:
Michael Tisch
Monday, December 18,2023 11:31 AM
Tara Castillo
Subject: FW: Immokalee Tiger Grant Project - KCA Change Order for Material Testing
Regards,
Michael P. Tisch, PMP, FCCM
Project Manager 11
Transportation Management Services Department
Transportation Engineering Division
2885 South Horseshoe Drive
Naples, Florida 34104
(239) 252-5839 (Direct)
Michael.Tisch@colliercountvfl.gov
From: Matthew Fell <M Fell@ kcaeng.com>
Sent: Friday, August 25, 2023 2:31 PM
To: Michael Tisch <Michael.Tisch@colliercountyfl.gov>
Subject: Immokalee Tiger Grant Project - KCA Change Order for Material Testing
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Good Afternoon Mike,
In regard to the Change Order for material testing on the Tiger Grant Project, we've come to the $3,500 number by
looking at past experience and anticipated need for this project. We are in Substantial Completion of a small Leetran
Park -and -Ride bus transfer station in Fort Myers, similar to the CAT facility on this project. Material testing on that
project has cost $2,207.00 to date. Based upon costs associated with materials testing to date, we anticipate expending
approximately $1,300 for concrete and soils testing for bus stops, soil testing for drainage structures, and concrete
testing for sidewalks.
Please let me know if you have any questions or need any additional information.
Thankyou
0
z
I.-
(D
0
Packet Pg. 442
Mafthew Fell Project Administrator/Senior Inspector Email: Well0kcaeng.com Office: 239.278.5999
Cell: 941.875.5126
13461 Parker Commons Blvd
Suite 104, Ft. Myers, FL 33912
CONFIDENTIALITY NOTE: This communication may be privileged and confidential. It should not be disseminated to others. If received in error, please
immediately reply that you have received this communication in error and then delete ft. Thank you.
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
0
z
I.-
(D
0
M
I Packet Pg. 443
Collier County Board of County Commissioners
Procurement Services Division
Phone: 239-252-8407
Fax: 239-732-0844
Tax Exempt: 85-8015966531C-1
Vendor # 108054
KISINGER CAMPO & ASSOCIATES CORP
201 N FRANKLIN ST STE 400
TAMPA FIL 33602
Please deliver to:
GROWTH MANAGEMENT DIVISION C&M
TRANSPORTATION ENGINEERING
2885 S HORSESHOE DR
NAPLES FL 34104
bena an invoices to: L
Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami TrI E Ste 700
Naples FL 34112-5749
OR email to: bccapclerk@collierclerk.com
Purchase Order number must appear on all related
correspondence, shipping papers and invoices:
Purchase order
PO Number 4500217835 Date 05/13/2022
ContactPerson TECMAdmin
Delivery Date: 09/30/2022
Terms of Payment Net 28 days (20 business days)
16.B.7.c
Item Material Description Order Qty Unit Price Per Unit Net Value
00010 CON PROJECT MGMT CEI 191,064.72 EA 1.00 191,064.72
21-7877; BCC APPR 04/12/22; ITEM# 11 A
00020 CON PROJECT COORDINATION CEI
1,688,775 EA 1.00 1,688,775.00
21-7877; BCC APPR 04/12/22; ITEM# 11 A
00030 CON REIM EXPENSES 66,733.24 EA 1.00 66,733.24
21-7877: BCC APPR 04/12/22: ITEM# 11 A
Total net value excl. tax USID 1,946,572.96
VENDOR Terms and Conditions
The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site
http://www.colliercountyfl.gov/home/showdocument?id=74077, including delivery and payment terms. Further the VENDOR agrees to:
1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above.
2. Notify department Immediately if order fulfillment cannot occur as specified.
3. Send all invoices to: Collier County Board of County Commissioners
Attn: Accounts Payable
3299 Tamiami TrI E Ste 700
Naples FL 34112-5749
OR email to: bccapclerk@collierclerk.com
The Purchase Order is authorized under direction of Collier County Board of County Commissioners by:
6",'- Sandra Herrera, Director, Procurement Services Division
C14
CU
0
E
E
S2
6
Z
E
0
Printed 05/13/2022 @ 11:38:58 712-163623-762500-33563.8 1 Packet Pg. 444 1