Backup Documents 06/25/2024 Item #16B 9 (A & M Property Maintenance, LLC) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
Date
1. Risk Risk Management '�1C1 a2cJ"-r'
2. County Attorney Office County Attorney Office 2/
4. BCC Office Board of County /
Commissioners Cif 44(/ 7/5/ C/2
4. Minutes and Records Clerk of Court's Office l 11
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Francheska Correa/Procurement Contact Information 239-252-6020
Contact/Department
Agenda Date Item was 06/25/2024 Agenda Item Number 16.B.912
Approved by the BCC pnvdocst*r 16ki
Type of Document Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A 24-8219 A&M Property
number if document is A&M Property Maintenance,
to be recorded
Maintenance, LLC. LLC.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be FC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the FC
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's FC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/2024 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County �[ieh an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the pI an option for
Chairman's signature. ` this line.
16B 9
FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
#24-8219
for
Forest Lakes MSTU Grounds Maintenance
THIS AGREEMENT, made and entered into on this day of . J(,1he 2024
by and between A&M Property Maintenance LLC
authorized to do business in the State of Florida, whose business address is
4396 Owens Way, Ave Maria, Florida 34142 -, (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing ❑■ upon the date of Board approval; or OR and
term+rra R
tert aeted-
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ® Purchase Order ❑ Notiee-to Proeeed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of I■l Invitation to Bid (ITB)
Other ( ).# 24-8219 ,
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
• The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2
3,3 ❑ • ❑ Otheic
Exh►bit/Attachmcnt: .
4❑ .•
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
•
•
•
hourly or material invoices presented, rather, the contractor must perform to the
satisfaction of the County's projcc
II Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and company (or subcontractor) timekeeping
or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
n Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
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4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
4.5 (check if applicable) Travel aced--Rei Travel—and
Reimbursements shall be at the following rates:
Mileageper-+mile
.Brreakfast $6799
Lunch $11.00
DifineF
Aiiffare
class fare
Rental car Actual rental cost limited to compact or
standard size vehicles
Lodging,
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
•
items will be paid only after Contractor has provided all receipts. Contractor shall be
responsible for all other costs and expenses associated with activities
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531 C.
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6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: A&M Property Maintenance LLC
Address: 4396 Owens Way
Ave Maria, Florida 34142
Authorized Agent: Sylvia Yzaguirre
Attention Name & Title: Manager
Telephone: (239)503-0303
E-Mail(s): aandmtotal@yahoo.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: Brian Wells
Division Name: Public Transit & Neighborhood Enhancement (PTNE)
Address: 8300 Radio Road
Naples, Florida 34104
Administrative Agent/PM: Dan Schumacher
Telephone: (239) 252-5775
E-Mail(s): dan.schumacher@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
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9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. ■ Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. ■ Business Auto Liability: Coverage shall have minimum limits of$ 1 ,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. Al Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 1 ,000,000 for each accident.
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,® larefession'i a maintained by the
this insurance. Such insurance shall have limits of not leas than $ each
rn-limits-of
n : Coverage
6- ❑ -:-Coverage
shall have minimum limits of$ _ per claim.
l U : Coverage
shall have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
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Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Public Transit and Neighborhood Enhancement Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), Ilk Exhibit A Scope of Services,
Exhibit B Fee Schedule, RFP/ • ITB/ Other
, including Exhibits, Attachments and Addenda/Addendum, subsequeRt
getes;and ■' Other Exhibit/Attachment: Supplement to Scope of Services
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
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including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequestcolliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
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Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. ❑■ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
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site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. ■ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. IN TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. 1E11 PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
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to replace such loss or damage shall be deducted from any amounts due to
Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
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33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. I I KEY PE
this project shall be knowledgeable in their areas of expertise. The County reserves the
assigned shall be available for an amount of time adequate to meet the required service
dates. The Contractor shall not change Key Personnel unless the following conditions are
persennek
• AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. I•I ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
n •
,
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
Page 12 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1
CAD
166
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four (4) years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS(a7colliercountyfl.gov) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of $500 per incident.
Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. I SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
Page 13 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1] =Ao
16B 9
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinze..l, Cier of the Circuit COLLIER CO N Y, FLORIDA
Court and.Pam• �111er_
►I
By: r�. �+'��/ By:
OW' Chris II , Cha man
Dated: + y
(SEAL) Attestas6h-
♦,� an's
ifortittlr4 0
Contractor's Witnesses: A&M Property Maintenance LLC
Contractor
DBA
By:
Contractor's First Witness i nat
,�z/"i ZG ui rre filer
PM-A-MO° 8. 7 �7t11�(�E TTy /print signature and titlee
TT pe/print witness name
ontractor's Second itness
a—AfilEs M. 86x1DERS
TType/print witness nameT
Appr d as to F m,/�dLegality:
11—
b'eP1417.4e.a*terft County Attorney
# R �L
Print Name
Page 14 of 17 4)1
Fixed Term Service Multi-Contractor Agreement
[2024 ,ver.11
16B 9
Exhibit A
Scope of Services
❑■ following this page (pages 1 through 13
❑ this exhibit is not applicable
Page 15 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1] CAn
16B 9
EXHIBIT A
DETAILED SCOPE OF WORK
The following Scope of Services detail is for work to be performed by the Contractor,principally on the
specified roadways within the boundaries of the Forest Lakes MSTU.Primary—Ground Zero Landscaping
Services Inc. Secondary—A&M Property Maintenance,LLC
All unit prices for regular maintenance services shall be inclusive of all labor, supervision, equipment, tools,
materials, disposal, and Maintenance of Traffic (MOT) to perform the work related to the line items and in
accordance with the Bid Schedule.
All sections of the Scope of Services may not apply to all work areas listed. The Bid Schedule quantities
and frequencies are approximate for bidding purposes and may be modified as needed at the direction of the
Forest Lakes MSTU Project Manager.
Additional services listed on the Bid Schedule may be requested separately from the awarded Contractor by
the Forest Lakes MSTU Project Manager using the pricing on the Bid Schedule.
1. SCOPE OF SERVICE
The Contractor shall provide the grounds maintenance services as detailed in Attachments A thru F and shown
in the Bid Schedule.
The Contractor shall provide all labor,tools,materials,and processes necessary to perform the work described
hereunder to maintain the quality and health of the plant materials and the public's safety.
All costs for debris&waste disposal and Maintenance of Traffic(MOT) shall be included in Bid Schedule
pricing.
2. LICENSES/CERTIFICATIONS/DOCUMENTATION
The Contractor shall have valid insurance, licenses, and certifications as required by statute, law, and
administrative rules during the contract term, renewals, and extensions. The Contractor is responsible for
emailing the County's Division Project Manager within 24 hours of receiving a renewal or extension request.
The Contractor shall maintain the following licenses or certifications throughout the term of the
agreement.
2.1. Licenses/Certifications:
2.1.1. Collier County Landscaping Contractor License,County Ordinance 2006-46, 1.6.3.25.
2.1.2. Fertilizer-Limited Urban Commercial Fertilizer Applicator State Certificate,Chapter
482.1562,F.S.
2.1.3. Green Industries and/or Best Management Practices Certificate under Chapter 482.1562,F.S.
(or,certificate must be obtained within six(6)months from contract execution).
2.1.4. Irrigation License or State Certificate,plus a minimum of three(3)years wet check and
intermediate repair experience,County Ordinance 2006-46, 1.6.3.24.
2.1.5. Pest Control-Certified Pest Control Operator,Lawn&Ornamental,Chapter 482.111,F.S.
• Employee-Identification Cards for non-certified employees.
—or—
• Subcontractor-List of employee names and issued ID card numbers that will perform pest
control for the Subcontracted licensed company. Each ID cardholder must be an employee
of the licensed company and work under the direct supervision of the certified operator in
charge.Chapter 482.091 F.S.
2.1.6. Maintenance of Traffic(MOT),Intermediate Level Certificate with three(3)years of
experience.
3. LOCATION&DESCRIPTION OF WORK AREAS
The areas of work included in these specifications are located as described below and/or as shown in
Page 1 of 13 (Cir
Exhibit A
16B 9
Attachments A and B of these specifications to include landscaping irrigation and observation as described
below.
3.1. FOREST LAKES BLVD
This work area consists of the community main entrance at Forest Lakes Blvd off Pine Ridge Rd,
plus two Right of Way(ROW)segments just to the west;to be maintained by appropriate means.
3.1.1 Main Entrance(Work Area#1):
• Landscaping consists of irrigated turf(St.Augustine/Floratam),planted shrub beds,hedges,
plus palms & trees; listed in Attachment D, "Plants." The two medians and side ROW in
front of the Quail Run GC parking lot are irrigated with effluent water supplied by the City
of Naples,the corresponding HydroPointTM control cabinet mounted in the entry side ROW.
• Clusia Hedges—There are two(2)hedges along the exit side of the Forest Lakes Blvd exit
side ROW. Outlined in red,the north segment is 150 ft long and the south segment is 25 ft
long. These are routinely face trimmed to the extent of keeping the adjacent sidewalk clear
for pedestrian foot traffic. Additionally,these are pruned to 8 ft height at the bid schedule
frequency.
Ref:Attachment A,page 1.
3.1.2 North ROW (Work Area#2): Landscaping consists of non-irrigated turf between Boxwood
Ln and Camelia Ln and between the side of roadway and adjacent hedge. The hedge is not
MSTU-maintained. It includes a swale for which standard mowing machines may not be
capable to cut the turf during the Rain season,requiring use of string trimmers.
Ref:Attachment A,page 2.
3.1.3 South ROW(Work Area#3): Landscaping consists of non-irrigated turf between Forest Lakes
Rd and the property line at 1706 Forest Lakes Blvd and between the roadside and the adjacent
Quail Run GC chain link fence and includes the Ficus hedge and six(6)trees. The hedge is
face trimmed and height pruned as specified in the Bid Schedule,while the trees are routinely
trimmed to keep limbs from encroaching over the sidewalk that traverses the area.
Ref:Attachment A,page 2.
3.2. WOODSHIRE LANE(WORK AREAS#4-#6)
This work area commences at the north end of the east community entrance at Woodshire Lane,off
Pine Ridge Rd, and terminates at the south end where Woodshire Lane turns west to reconnect with
Forest Lakes Blvd running east to west.
3.2.1 Landscaping consists primarily of non-irrigated turf which is to be mowed. The MSTU-
installed sidewalk and roadside stormwater drain inlets that traverse the entire expanse shall
be kept clear of debris.
3.2.2 Two chain link fences border this entire service area. The galvanized fence along the east
boundary is not MSTU-maintained, while the remaining black chain link fence sections
running east-west and north-south are;for which overhanging limbs must be regularly pruned
back and invasive vines manually removed and/or sprayed.
Ref:Attachment A,pages 3 thru 5.
3.3. STREET TREES
This work area begins at the intersection of Quail Forest Blvd and Forest Lakes Blvd at the south east
corner of the main entrance(ref: 3.1.1)and continues west and south along the side ROW of Forest
Lakes Blvd to the reconnection with Woodshire Lane at the southeast corner of the community. The
subject trees,mostly ornamental and non-irrigated,are situated in the ROW of the front entrance and
single-family homes; the quantities and ROW locations of which are approximately tabulated in
Attachment C,"Street Trees."
3.3.1 Street Tree Maintenance consists primarily of trimming limbs away from the adjacent MSTU
perimeter sidewalk to keep an overhead 10 ft clearance and 3 ft side clearance for unobstructed
pedestrian passage. The trees are otherwise maintained by the respective property owners.
3.3.2 A twice-monthly inspection is to be performed to identify and trim back any encroaching limbs
Page 2 of 13 CAO
Exhibit A
16B 9
as needed and dispose of the resulting debris. Separately,the following conditions are to be
reported to the MSTU Project Manager for resolution:
• Dead or downed trees.
• Trees that require re-staking.
• Observed damage conditions.
• Horticultural issues (i.e. pest infestation, unusual yellowing or discoloration, and/or
defoliation)
• Each location is to be referenced to the nearest numbered light pole.
3.3.3 Lifting& Structural Pruning may be requested separately by the MSTU Project Manager at
Bid Schedule hourly rates.
Ref:Attachment C.
3.4. GOLF COURSE SWALES
Swales that line the fairways and perimeter of Quail Run GC provide substantial stormwater drainage
to the Forest Lakes community. These are maintained by the use of mowers and/or string trimmers,
depending on the level of retained stormwater or insufficient dryness to support mower traffic and
avoid tire ruts in the swales. Swales are serviced weekly during rainy periods(typically summer)and
biweekly during dry periods. ITB section 7 provides a full description.
Ref:Attachment B.
4. ROUTINE GROUNDS MAINTENANCE FOR WORK AREAS-(Weekly,Bi-weekly,Monthly,as
Specified)
Weekly Landscape Service in the designated MSTU Work Area(s) as described below shall include trash
removing,mowing,edging,weeding,general trimming&pruning,post-service cleaning,plus inspecting and
reporting.
4.1. Pre-Service Cleaning
4.1.1. At the start of the landscaping service day,the Contractor shall remove and dispose of all trash and
debris from the work area and right-of-way prior to mowing.
4.1.2. This shall include but is not limited to,horticultural and non-horticultural debris,palm fronds,palm
pups/boots,tree branches and limbs,loose shrubbery,leaves,rocks,paper,bottles,cans,cigarette
butts,and other miscellaneous objects on the ground or attached in the work area and the associated
right-of-way(ROW).
4.1.3. The Contractor shall dispose of trash and debris at a proper landfill or disposal site.
4.2. Mowing& Edging
Mowing
4.2.1. Mowing shall be performed in specified MSTU Work Areas,including medians,along the outside
edge of the sidewalks of adjacent properties,which the property owners do not currently maintain.
4.2.2. Right-of-way mowing of turf and applicable vegetation is required from the back of the curb or
sidewalk to the right-of-way line.
4.2.3. Turf and ground cover shall be cut to a height of no less than three and one-half inches(3 V2"),and
the height of the grass blade shall not exceed six inches(6").
4.2.4. All turf shall be mowed with mulching-type mower equipment to eliminate the need to bag and
transport grass clippings. Should bagging be necessary,bagged clippings shall be collected and
removed at no additional cost to the MSTU.All equipment guards and deflectors are to be installed
and functional.
4.2.5. The Contractor shall use appropriate mowing practices, alternate patterns, or walk-behind
equipment within narrow or water-soaked areas to not create wheel ruts or wear down the turf.
4.2.6. Ruts caused by mowers shall be repaired at no additional cost to the MSTU.
4.2.7. Contractor shall avoid mowing patterns that eject clippings, rocks, or any miscellaneous debris
Page 3 of 13
CAO
Exhibit A
16B 9
onto pedestrians and vehicles or into moving traffic.
Edging
4.2.8. Mechanical edging of turf boundaries shall be performed with each mowing to establish a clean
line of demarcation and eliminate grass-root runners.
4.2.9. Edged areas shall include parking lots, sidewalk edges,back of curbs,plant beds,utility service
boxes,street light bases,signposts,headwalls,guardrails,timer pedestals,posts,and trees;as well
as around isolated trees,sprinkler heads,valve boxes,shrubs,signposts,and manholes,etc.where
they exist.
4.2.10. Metal blade edging is not permitted along plant bed and turf boundaries where underground
irrigation components are present.
4.2.11. Chemical herbicides shall not be used for edging.
4.3. General Weeding—Hand&Chemical
4.3.1. Weeding shall be performed weekly to provide a continuously weed-free and well-maintained
appearance, removing undesired and invasive vegetation on the ground (including suckers and
palm pups).
4.3.2. Areas to be weeded include plant beds,mulched spaces,rocks,sidewalks(concrete,paver,asphalt,
etc.),concrete medians,curb joints,utility bases,access boxes,guardrail bases,tree grates,etc.
4.3.3. Weeds that are less than 3 inches from plantings shall be hand-pulled.
4.3.4. Contractor shall have the option to use a chemical weed-killer or pre-emergent upon approval by
the MSTU Project Manager of both the location and product to be used.
4.3.5. Any plants damaged or killed by the application of chemical weed-killer or pre-emergent shall be
replaced at the Contractor's expense within 72 hours.
4.3.6. Should a concern be identified regarding chemical weeding, the MSTU Project Manager may
direct that hand-weeding be performed.
4.4. General Site Trimming&Pruning
4.4.1. General Site Trimming&Pruning shall be defined as cutting all vegetation below a height of ten
feet(10')to provide a tight,well-maintained appearance in all work areas throughout each month
of the year.This includes groundcovers,shrubs,trees,and palms.
4.4.2. Within this specification, groundcovers, and shrubs are "trimmed," while palms and trees are
"pruned."
4.4.3. See Attachment D,"Plants"(Plant Specific Maintenance),with guidelines for various foliage within
the MSTU area.
4.4.4. Both trimming and pruning shall meet ANSI standards and include the removal of all diseased or
dead vegetation,old leaf growth,broken branches,and suckers at tree bases.
4.4.5. Groundcovers&Shrubs-shall be trimmed:
• At regular intervals,generally monthly,except to allow for flowering.
• With heights and shapes alternating by plant variety,or as determined by the MSTU Project
Manager.
• To an angled or rounded shape so as not to encroach over curbs or into roadways and
pathways.
• In a consistent manner for each plant variety to give the appearance of continuity
throughout the landscape,adjusted as needed for local topography.
• To maintain one foot(1')of clearance from the edge of curbs,sidewalks,roadways,
Page 4 of 13 CAo
Exhibit A
16B 9
pathways,etc.
4.4.6. Ornamental Grasses-shall be trimmed:
• After flowering,during the first two weeks of October and April.
• At the base to remove old growth.
• To provide a cone shape without a flat top.
4.4.7. Hedges(Clusia,Podocarpus)in the ROW-shall be trimmed:
• To maintain a height of up to nine(9)feet.
• To maintain a flat top and flat vertical side toward the roadway.
• To trim to either a flat front side only,or both front and back flat sides.
• To not extend over an adjacent sidewalk or roadway.
4.4.8. Trees and Palms-shall be pruned:
• As-needed to maintain a minimum ten-foot(10')canopy height over sidewalks andpedestrian
pathways.
• Trees-To clean out dead&diseased limbs,suckers,etc.
• Palms—to clean out dead&diseased fronds,seed pods,boots,etc.
• As-needed to maintain a minimum ten-foot(10')canopy height over sidewalks andpedestrian
pathways.
(See:Bid Schedule)
• On a semi-annual basis,or as directed by the MSTU Project Manager,structural Tree&Palm
pruning shall be performed.(See:sections 8.4,8.5,and 8.6 below,under Additional Services
for Work Areas)
4.4.9.Other
• To maintain line-of-sight visibility,the vegetation of any kind within turn lanes,at median ends.
Along intersections,roadsides shall be trimmed or pruned to eighteen inches (18")height by
October 1st of each year and subsequently maintained to no more than twenty-four inches(24"),
per FDOT Indexes.
• General site trimming&pruning shall be performed in each MSTU Work Area within all MSTU
Work Areas at least once per month,unit prices including disposal costs.
• The frequency of trimming or pruning may be adjusted under the direction of the MSTU Project
Manager.
4.5. Post-Service Cleaning&Inspection
4.5.1. Cleaning:
• On the same day as the weekly landscape service and before departing the MSTU,the entire
work area shall be cleaned to maintain a neat and safe condition.
• This includes removing any accumulation of debris or anything generated from the maintenance
performed.
• All hard surfaces shall be blown down, including the four-foot(4') area from the face of the
sidewalks,gutters,and curbs,turn lanes,medians,adjacent parking lots,and athletic courts.
• Blow-down shall be directed toward the existing landscape median or grass.
• Grass clippings or other debris shall not be blown onto adjacent private property,accumulated
on the right-of-way,paved areas,or blown into traffic or roadways.
4.5.2. Inspection:
• The Contractor shall inspect all plant,shrub,tree,and grass areas in the MSTU during each
week's service and upon completion of post-service cleaning.
• The Contractor shall promptly notify the MSTU Project Manager of any disease infestation,
insect infestation,mold infestation,or blight condition.
• The Contractor shall promptly notify the MSTU Project Manager of any irrigation issues,
maintenance problems,additional necessary maintenance,or unusual occurrence or finding.
• A monthly report (Attachment E, "Maintenance Report") shall be required upon direction
by the MSTU Project Manager, whereupon it shall be filled in by the Contractor and
submitted by email to the MSTU Project Manager no later than the third business day after
the last scheduled service day of each month.
• The MSTU Project Manager shall have the option to require a weekly submission, which
shall be due no later than the third business day after the last scheduled service day of the
Page 5 of 13 CAO
Exhibit A
16B 9
preceding maintenance week.
• Reports shall be written in English and Attachment E is subject to revision by the MSTU
Project Manager.
• The Contractor may request usage of their standard maintenance report, for approval or
disapproval by the MSTU Project Manager.
• The Contractor shall be available for on-site inspection within the MSTU area to verify work
completed or to review open issues at the MSTU Project Manager's request.
5. PESTICIDES
5.1. Monthly Service
5.1.1. Pesticide application is a monthly Fixed Price item on the Bid Schedule.
• Not a monthly retainer and invoiced only as utilized.
• "As Needed"pertains to the entire period throughout each contract month,during which
multiple pesticide applications(including repeat applications to the same areas)may be
required to provide a continuously weed-free and well-maintained appearance.
• Colored marker shall be added to applied chemicals at the direction of the MSTU Project
Manager.
• Records of application shall be submitted at the direction of the MSTU Project Manager.
5.1.2. Inclusive of all chemicals(liquid,granular,or otherwise),equipment,and labor.
5.1.3. Performed in conjunction with the requirements described in section 4.3,General Weeding.
5.2. General Schedule
Trees,Shrubs,Groundcovers,Turf
Chemical General
Insecticide As Needed
Fungicide As Needed
Beds
Chemical General Pre-emergent Post-emergent
Herbicide As Needed Feb Sep Nov Jan Mar
Turf
Chemical General Pre-emergent Post-emergent
Herbicide As Needed Feb Sep Nov Jan Mar
• Pre-emergent and post-emergent pertain to seasonal applications in the specified months,
per the Time Frames in section 5.2.
5.3 Application
5.3.1 Spraying of trees, shrubs, plants, and turf is to be performed by the Contractor, who must be
certified to apply the chemicals(pesticides)used.
5.3.2 If the primary Contractor is not certified,a certified Subcontractor may be hired upon approval
by the MSTU Project Manager and at no additional cost to the MSTU.
5.3.3 Every insecticide, fungicide, and herbicide chemical to be applied shall be approved by the
Environmental Protection Agency for its intended use and manner of application.
5.3.4 The application rate shall conform to the specifications on the manufacturer's labels.
5.3.5 Applications shall be performed when the plant material is dry.
5.3.6 Special applications may be performed upon prior approval of the MSTU Project Manager.
5.4 Records
5.4.1 Records must be kept of all chemical(pesticide)applications,including:
Page6of13 GAO
Exhibit A
16B 9
• Name of the person performing the application.
• Trade name&manufacturer.
• Date&time of application.
• Weather conditions.
6. IRRIGATION SERVICES
The landscape Contractor shall maintain the MSTU-installed irrigation systems for proper Electrical,
Mechanical,and Spray functions.
6.1. Irrigation Controllers—One(1)type of irrigation controller is in use:
6.1.1. WeatherTRAK from HydroPoint—
• Zone Control Cabinet—Forest Lakes Blvd,inbound ROW from Pine Ridge Road.
• Pump Start Cabinet—N/A.
IMPORTANT: Contractor shall perform operational testing (Wet Checks) utilizing cell
phone access to the WeatherTRAK controller(s)to conduct irrigation Wet-Checks, initiated
by zone,to evaluate&clear controller faults(Alerts),and evaluate corresponding HydroPoint
irrigation reports.
6.2. Scheduled Irrigation Cycles—
6.2.1. The Contractor shall update and coordinate the watering schedules with the MSTU Project
Manager as required for monitoring purposes and make recommendations to the MSTU Project
Manager as conditions warrant.
6.2.2. All irrigation change requests shall be confirmed via e-mail.
6.3. Wet Check& Inspection Tasks-
6.3.1. Operationally test& perform minor repairs to all MSTU irrigation systems to enable proper
and safe operation.
6.3.2. Each and all spray heads and bubbler heads shall be visually inspected for proper flow and spray
pattern.
6.3.3. Operationally test the entire WeatherTRAK system,electrical&mechanical.
6.3.4. Operationally test both Hunter Control Cabinet systems,electrical&mechanical.
6.3.5. Visually evaluate all areas irrigated under Hunter Hockey Puck control for signs of water
stress.
6.3.6. Replace all Hockey Puck controller batteries as needed,or every 6 months at a minimum.
6.3.7. Perform minor repairs: including replacement of heads, nozzles, decoders, installation or
replacement of risers, repair of minor/lateral PVC piping breaks or subsurface piping or
restricted sprinkler lines,and replacement of damaged valve boxes/lids,etc.
6.3.8. Promptly report any irrigation issues beyond the scope of the weekly service to the MSTU
Project Manager.
6.3.9. Visually inspect all irrigation system(s)to check for:
• Dry areas.
• Wet areas,outside of scheduled irrigation(sidewalks,curbs,roadways,etc.).
• Flooded areas.
• Cuts.
• Leaks.
• Pipe damage.
• Damaged or deteriorated valve boxes.
6.3.10. Operationally test the irrigation system(s)to verify that source water is available and
accessible:
• Pumps are operating.
• Control enclosures are intact,and controllers are powered and responding to inputs.
• Controller-activated zone control,zone sequencing,and zone durations are operational.
• Rain sensors are intact and functioning.
• Valves are opened and closed to confirm proper function - by cell phone for
Page7of13 GAO
Exhibit A
16B 9
WeatherTRAK;otherwise manually at either the control cabinet or at the valve box if cell
phone access is not available.
• Spray patterns deliver complete water coverage while avoiding overspray.
• Water meters are registering flow and,at the direction of the MSTU Project Manager,water
consumption readings are recorded.
6.3.11. Valve boxes shall be kept fully accessible and clear of debris inside,with lids fully closed
when not being serviced.
6.3.12. Valve assemblies shall be inspected,with sprinkler heads,nozzles,and screens cleared and
adjusted as needed.
6.3.13. Only matched precipitation head replacements shall be installed.
6.3.14. Only County-approved replacement parts may be used.
6.3.15. All irrigation parts shall be supplied by Collier County under a separate annual contract.The
landscape Contractor must arrange for pickup or delivery.
6.3.16. Major repairs are not included in the weekly irrigation service. These include repairs to
valves,controllers,electrical wiring,and main lines.Prior to proceeding,the MSTU Project
Manager's approval is required to evaluate major repairs and the repairs may be quoted
separately.
6.3.17. The MSTU Project Manager shall be notified for pre-approval of all defective or non-
operational controllers,prior to beginning any repairs.
6.4. Standard Irrigation Repairs—
6.4.1. Small-scale routine maintenance tasks are typically performed multiple times per year.
6.4.2. A standalone quote shall be submitted by the Contractor for review and acceptance by the
MSTU Project Manager,prior to commencement of work.
6.4.3. Actual hours are to be invoiced and additional pre-approval by the MSTU Project Manager
shall be obtained if the actual hours are expected to exceed the number quoted.
6.4.4. Parts are paid under a separate County contract.
7. GOLF COURSE SWALES MAINTENANCE
Community-wide stormwater drainage is facilitated by the swales and ponds on Quail Run Golf Club.
Quail Run Golf Club
1 Forest Lakes Blvd
Naples,FL 34105
(239)261-9539
The Landscape Contractor shall maintain the swales to provide an unimpeded flow of stormwater drainage.
Areas to be maintained include drain covers,pipe openings, and the stone riprap leading into and out of
ponds and lakes. Pond maintenance is contracted separately and is not within the scope of service.
7.1. Service
7.1.1. Turf and vegetation shall be cut to a height of no more than six inches (6") and no less than
four inches(4")when mowed.
7.1.2. When mowing is not possible due to standing water or soft ground, string trimmers shall be
used to reduce the height of turf and vegetation to within two inches(2")of the waterline.
7.1.3. Methods of cutting may include,but are not limited to:
• Powered mowing machines.
• Powered string trimmers.
7.1.4. Extensive use of string trimmers is frequently and extensively necessary during the Rain
season.
7.1.5. Some swale areas require string trimmer use year-round.
7.1.6. Prior to cutting all debris and miscellaneous limbs shall be picked up,removed, and properly
disposed.
7.1.7. Drain covers and pipe openings shall be cleared of debris at each service.
7.1.8. Pipe openings in and adjacent to the swales shall be mowed or string trimmed.
Page 8 of 13 CAO
Exhibit A
16B 9
7.1.9. Stone riprap entering and exiting the swales at ponds and lakes shall be mowed or string
trimmed.
7.1.10. Clippings shall be dispersed,mulched-in,or removed to avoid accumulation forming a matted
covering over the existing turf or pipe openings.
7.1.11. Swales are serviced weekly during the Rain season and bi-weekly during the Dry season,the
frequency determined by the Project Manager.
7.1.12. Contractor shall notify the MSTU Project Manager of encroaching tree limbs or other barriers
that limit access to perform swales maintenance.
7.1.13.A service report (Attachment F, "Swales Maintenance Report") shall be required upon
direction by the MSTU Project Manager,whereupon it shall be filled in by the Contractor and
submitted by email to the MSTU Project Manager no later than the third business day after
each performed service.
7.1.14.Attachment F is subject to revision by the MSTU Project Manager.
8.ADDITIONAL SERVICES FOR WORK AREAS
8.1. Hourly Rates-Service
8.1.1. Rates listed are shall be inclusive of all labor,equipment,disposal,overhead,insurance,profit,
and travel,.
8.1.2. Work to be performed on an Hourly basis and shall be quoted and pre-approved by the MSTU
Project Manager prior to commencement of work.
8.1.3. Categories:
• Supervisor
• Laborer/Helper
• Irrigation Supervisor
■ Irrigation Technician
8.1.4. After hours rates may be billed at time and one half,upon pre-approval by the MSTU Project
Manager, in accordance with Section 15 below.
8.2. Fertilizer Application
8.2.1. Fertilizer shall be applied twice a year, in the months of October-November and April-May,
outside of the rainy season.
8.2.2. Fertilizer blends, unit volumes/weights, and unit Application prices are listed in the Bid
Schedule and different blends of similar unit volumes/weights may be specified by the MSTU
Project Manager.
8.2.3. Slow-release formulations shall be used when available.
8.2.4. Fertilizer shall be broadcast throughout the designated medians,planting beds,and turf areas.
8.2.5. Tree bases and pit areas shall be fertilized evenly so as not to produce a fertilizer ring.
8.2.6. Shrubs and groundcovers shall have the fertilizer blown or fan raked off the foliage following
the broadcast application.
8.2.7. Fertilizer shall be removed from curbs,sidewalks,and any surfaces where staining may occur.
8.2.8. Fertilizer shall be"irrigated-in"at the time of application by the Contractor,unless otherwise
directed by the MSTU Project Manager.
8.2.9. Additional applications may be requested by the MSTU Project Manager.
8.3. Structural Pruning
8.3.1. Within this specification,the term"canopy' shall be defined as any tree,palm,or large shrub
with foliage at a height of ten feet(10')and above.
8.3.2. All canopy trees and palms shall be pruned(lifted)on a regular schedule to create and maintain
a ten-foot(10')canopy clearance over pathways and a fifteen-foot(15')canopy clearance over
roadways.
8.3.3. The portion of the canopy situated below ten feet (10') shall be maintained monthly, as
described in the General Trimming and Pruning section of this specification.
8.3.4. Work shall be performed in a professional manner in accordance with accepted trade standards
and practices.
8.3.5. Understory plantings shall be protected during pruning.
Page9of13
Exhibit A
16B 9
8.3.6. Pruning shall be accomplished using a pole saw,ladder,boom truck,or lift.
8.3.7. Pruning shall not be accomplished by climbing.
8.3.8. All debris from the pruning shall be removed and the site shall be left in a clean and neat
condition.
8.4. Structural Pruning—Canopy Trees
8.4.1. Shall be selectively pruned with guidance from a professional Certified Arborist provided by
the Contractor at no additional cost to the County.
8.4.2. All inclusive of labor,equipment,watering,materials,and incidentals to complete the work.
8.4.3. Up to two(2)times per year(minimum 1)to maintain clearance.
8.4.4. Up to two(2)times per year for structural pruning.
8.4.5. To thin cross-branching and shape the trees.
8.4.6. Any damaged materials or incorrect pruning shall result in the replacement of that material at
Contractor's expense.
8.5. Structural Pruning—Palms
8.5.1. Shall be selectively pruned with the guidance of a professional Certified Arborist provided by
the Contractor at no additional cost to the County.
8.5.2. All inclusive of labor,equipment,watering,materials,and incidentals to complete the work.
8.5.3. Up to four (4) times per year (Royal & Queen palms once) to maintain a neat and clean
appearance.
8.5.4. To remove all nuts,seed pods,seed stalks,and boots.
8.5.5. To remove dead lower fronds while leaving live healthy fronds intact.
8.5.6. With fronds cut close to the petiole base without damaging living trunk tissue.
8.5.7. If live fronds need to be removed,including below the nine(9)o'clock-three(3)o'clock level
from the base of the palm's bud or trunk, prior approval shall be obtained from the MSTU
Project Manager.
8.5.8. Shall include palms classified as"self-pruning"at the direction of the MSTU Project Manager.
8.6. Hedge Pruning(Clusia,Podocarpus)
8.6.1. One-sided or two-sided.
8.6.2. Prune the top of the hedge,six feet(6')up to nine feet(9').
8.6.3. Maintain a flat top and flat vertical side(s).
8.6.4. Not to extend over an adjacent sidewalk or roadway.
8.7. Light Pole Clearing
8.7.1. Spider Webs-Remove from the lens face of Lumec fixtures(Approx 15 ft height).
8.7.2. Small Tree Limbs-Remove from lens face of Lumec fixtures(Approx 15 ft height).
8.8. Mulch Application
8.8.1. Mulch may be supplied by Collier County under a separate annual contract at the time of
application with delivery coordinated by the receiving Contractor.
8.8.2. Mulch and Application,both,may be supplied by the Contractor at the Bid Schedule rate upon
direction by the MSTU Project Manager.
8.8.3. The timetable for installing mulch shall be on an as-needed basis,upon direction by the MSTU
Project Manager.
8.8.4. All designated plant beds shall be mulched by covering all unplanted areas in the bed.
8.8.5. The areas to receive mulch shall be raked to establish a level base.
8.8.6. Areas to receive an initial application of mulch shall have mulch evenly distributed to provide
a three-inch(3")non-compacted or unsettled depth,measured from the base.
8.8.7. Areas to be re-mulched shall have mulch evenly distributed to provide a two-inch(2")non-
compacted or unsettled depth,measured from the base.
8.8.8. Mulch shall be kept 2"to 3"away from soft ornamental plant stems, such as Lilies, to help
prevent fungus.
Page 10 of 13
Exhibit A CAO
16B 9
8.8.9. Mulch shall not be placed over valves or valve boxes that are located within mulched areas.
8.8.10.All adjacent areas not mulched (curbs, sidewalks, roadways, etc.) shall be cleared of any
mulch or foreign debris.
8.8.11.Upon completion of mulching,all excess material,pallets,packaging,bags,and foreign debris
shall be collected and disposed of by the Contractor, leaving the overall landscape in a neat
and orderly condition.
8.9. Special Services
8.9.1. Small Project Maintenance
• Maintenance services may be requested for any small project within the capabilities of the
Contractor or Subcontractor, as needed by the MSTU or Division within the MSTU
boundary.
• Services requested may include but are not be limited to miscellaneous debris removal,
street & decorative lamp post/sign removal-repairs-installation, traffic sign post-sign
removal-repairs-installation, minor fence repair, bench and trash receptacle removal
assembly and installation, removal of miscellaneous objects or equipment and
repair/replacement/reinstallation,painting,paver repairs,removal of bees,dead animals
from grounds,removal of graffiti from walls,walkways or other surfaces,assist with clean
up following hurricanes, storms or emergency situations, removal of streetlight poles
damaged by accidents, installation of landscape rocks, cleaning of landscape rocks,
removal of chewing gum on sidewalks, assemble and/or install hardscapes, minor
plumbing maintenance/repair,excessive trash pick-up,set timers for lights and irrigation
systems,pressure cleaning additional areas and any other small projects as requested or
needed. Quotes using Bid Schedule pricing are to be submitted to the MSTU Project
Manager for approval prior to any work commencing.
8.10.Tree and Palm Maintenance Services(Staking/Re-standing)
8.10.1. The removal of existing trees and palm staking shall be the Contractor's responsibility.
8.10.2. Staking Materials for trees or palms may include 2"x4",4"x4",lodge poles,and/or guy wire.
8.10.3. The 2"x4"and 4"x4"should have a footer stabilized. Adjustable"Duckbill"style stabilizers
may be supplied separately for installation by the Contractor.
9. MAINTENANCE OF TRAFFIC(MOT)
9.1. The Contractor shall verify the current MOT certification and comply with the requirements of Collier
County's MOT Policy.
9.2. The Contractor shall utilize adequate barricades,warning devices,and the necessary safety equipment
according to the Collier County ROW Ordinance.
9.3. Flagmen are required when two-way traffic is obstructed.
9.4. Blocking of a public ROW or street, except under extreme emergency conditions, shall not be
permitted without prior approval of the MSTU Project Manager and arrangements made with
agencies having jurisdiction over the street to be closed.
9.5. For safe worker visibility,approved bright day-glow red/yellow/orange colored safety vests(Class 3)
shall be worn by employees when servicing the area.
10. PRICE MODIFICATIONS
10.1.Any requested adjustment shall be fully documented and submitted to the County no less than thirty
(30) days prior to the annual contract anniversary date based on the percent change(up or down)of
the Consumer Price Index(CPI)or Producer Price Index(PPI).Retroactive price adjustments are not
authorized.All requests must be submitted to the County Representative or designee.
10.2.Any approved cost adjustments shall become effective as of the anniversary date or upon Procurement
Director/Board approval.
Page 11 of 13 GAO
Exhibit A
16B 9
10.2.1. Contractor shall provide supporting documentation justifying price increases (examples:
Contractor's material agreements,distributor invoices,proof of fuel increases,etc.).
10.2.2. County Representative or designee shall analyze prices to determine if increases are fair and
reasonable using the following methods: price competition (reviewing competitive bids or
offers),market prices,historical prices,or independent estimates.
10.2.3. Contractor shall continue to fill all purchase orders received at the current agreement prices
during the review process.
10.2.4. The Procurement Director has the authority to approve price adjustments in accordance with
the Procurement Ordinance,as amended.If approved,the bid schedule shall be modified with
the price increases and approved via an amendment to the approved agreement.
10.2.5. Price increase requests are not guaranteed.If approved,the Procurement Director or designee
will notify the Contractor in writing with the effective date of any approved price increases.
10.3.The County may, after examination, refuse to accept the adjusted costs if they are not properly
documented, considered excessive, or if decreases are deemed insufficient. In the event the County
does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the
County,a contract termination will have to be processed.
11. GENERAL RESPONSIBILITIES
11.1.The Contractor shall identify a singular point of contact,English speaking,with cellular phone and e-
mail for on-site and off-site communication to communicate with the MSTU Project Manager.
11.2.The Contractor shall coordinate with the MSTU Project Manager to designate a regularly scheduled
on-site Weekly Maintenance Service Day. Contractor shall request changes to this day via email to
the MSTU Project Manager.
11.3.The Contractor shall provide a crew of sufficient size for each Weekly Landscape Service to be
completed within one(1)day,and if required,a consecutive day immediately following.
11.4.The minimum on-site Weekly Landscape Service crew shall consist of one(1)supervisor/crew leader
and five(5)laborers.
11.5. Replacement of plants, shrubs, trees, grass, or foliage due to neglect or damage by the Contractor,
Contractor's employees,or Subcontractor(s),shall be at the Contractor's sole expense,as determined
by the MSTU Project Manager.
11.6.Accidents,theft, and vandalism shall be reported to the MSTU Project Manager on the same day as
discovered,including pictures when reasonably available to be taken.
11.7. To avoid damage to curbs and turf, the Contractor shall provide and utilize ramps or other devices
for ingress and egress, as needed. Damage attributable to the Contractor shall be repaired at the
Contractor's expense,as determined by the MSTU Project Manager
11.8.Miscellaneous Site Fixtures and Features:
11.8.1. Entry signage, accent, and roadway lighting fixtures,banners,and benches shall be visually
reviewed weekly to determine if malfunction,damage,or hazardous conditions exists.
11.8.2. If any damage or improper operation is found or viewed,immediate notification of the MSTU
Project Manager is required.
12. MEETING ATTENDANCE
12.1.The Contractor shall attend a monthly field review with the MSTU Project Manager scheduled no
later than one(1)week(the second Monday of each month)before the Advisory Committee meeting.
(approx. one(1)hour)
12.2.The Contractor shall attend the monthly MSTU Advisory Committee meeting to discuss the ongoing
status of Landscape and Irrigation maintenance, per the weekly/monthly report(s), and answer any
questions.(approx.one(1)hour)
12.3.At the MSTU Project Manager's request,the Contractor shall be available for on-site inspection in
the MSTU to verify work completed or review open issues.
12.4. There shall be no additional charge for attendance at these meetings.
Page 12 of 13 CAO
Exhibit A
168 9
13. CONTRACTOR EMPLOYEES
13.1.All Contractor employees working under this specification shall, always, be sole employees of the
Contractor's company and under the Contractor's exclusive direction and not an employee or agents
of Collier County.
13.2. The Contractor shall supply competent and physically capable employees.
13.3.At the direction of the MSTU Project Manager,the Contractor shall remove any employee deemed
careless, incompetent, insubordinate, or otherwise objectionable and whose continued services are
not in the County's best interest.
14. SUBCONTRACTORS
14.1.The awarded Contractor is required to perform services for routine landscape maintenance.
14.2.Use of a Subcontractor may be requested in advance from the MSTU Project Manager, in writing,
prior to the commencement of the work to be performed.
14.3.The selected Subcontractor shall be identified,in writing,to the MSTU Project Manager prior to the
commencement of work.
14.4.NOTE:The cost of utilizing a Subcontractor shall not exceed the pricing outlined in the Bid Schedule
or increase costs to the MSTU.
14.5. Subcontractor(s)must be compliant with all County provisions.
14.6. Contractor shall be liable for overseeing the Subcontractor and that the Subcontractor's services are
performed satisfactorily per the specifications.
15. HOURS OF SERVICE
15.1. Work performed at the specific direction of the MSTU Project Manager and billable at hourly rates
shall be invoiced as follows:
15.1.1. Normal Hours: 6:00 AM to 6:00 PM
15.1.2. After Hours:6:01 PM to 5:59 AM
• Note:After-Hour Services must be pre-approved by the MSTU Project Manager upon each
occurrence.Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular
hourly rates. ("Time and a Half")
16. MATERIALS MARKUP
16.1. Material markup is fixed at cost plus fifteen percent (15%), excluding sales tax. The percentage
represents a markup on non-bid schedule line items. Receipts are required as a backup with the
invoice for verification.
NOTE: This Agreement shall govern except as expressly provided otherwise in the Collier County Landscape
and Irrigation Specifications for Beautification Improvements within the Public Right-of-Way,Collier County,
Florida herein:
https://www.colliercountvfl.eov/home/showpu blisheddocument/25364/635883137282070000
Page 13 of 13 CAO
Exhibit A
16B 9
Exhibit B
Fee Schedule
following this page (pages 1 through 2 )
Page 16 of 17
Fixed Term Service Multi-Contractor Agreement CAO
[2024 ver.1]
I 6 B 9
BID SCHEDULE
24-8219 FOREST LAKES MSTU-GROUNDS MAINTENANCE
ALL LINES MUST BE BID
*Quantities are approximate or nominal for bidding purposes only.
NOTE: BID LINE lTENIS THAT ARE MATERIALLY UN-BALANCED MAY RE DEEMED NON-RESPONSIVE.
REGULAR MAINTENANCE SERVICES
A Forest Lakes Blvd-Work Area#1-Main Entrance (Attachment A-Work Areas)
item Description Qty* UOM Unit Price Total
Basic Grounds Maintenance
I Weekly Pre-Service Cleaning-All Areas 52 Ea 100.00 $ 5,200.00
2 Weekly Mowing/String Trimming&Edging 52 Ea 100.00 $ 5,200.00
3 Weekly Weeding-shrubs,groundcovers for a weed-free site(hand&chemical) 52 Ea 100.00 $ 5,200.00
4 Monthly General Trimming&Pruning-All Areas completed once per month 12 Ea 500.00 $ 6,000.00
5 Weekly Post-service Cleaning-All Areas 52 Ea 100.00 $ 5,200.00
Wet Checks- Test Operation,Check Solenoids&Wiring,Unclog Nozzles,&Adjust Spray Patterns
6 Bi-weekly WeatherTRAK Controller system-wide Cell Phone Checkout&Run 26 Ea 200.00 $ 5,200.00
Calusia Hedge Trimming
7 One-sided-Trim front face and top of hedge to 8-foot height.Quarterly (approx I75-feet) 4 Ea 1000.00 $ 4,000.00
Pesticides-Contractor supplies chemicals&application
8 Turf,Goundcover,Shmbs,Trees: Insecticides,applied to all areas as needed per month 12 Ea 75.00 $ 900.00
9 Turf,Groundcover,Shrubs,Trees: Fungicides,applied to all areas as needed per month 12 Ea 75.00 $ 900.00
10 Turf,Groundcover,Shrubs,Trees: Herbicides,applied to all areas as needed per month 12 Ea 75.00 $ 900.00
Section A-Subtot $ 38,700.00
B Forest Lakes Blvd-Work Areas#2 and#3-ROW (Attachment A-Work Areas)
Item Description Qty* UOM Unit Price Total
Basic Grounds Maintenance
II Weekly Pre-Service Cleaning-All Areas 52 Ea 30.00 $ 1,560.00
12 Weekly Mowing/String Trimming&Edging 52 Ea 30.00 $ 1,560.00
13 Monthly General Trimming&Pinning-All Areas completed once per month 12 Ea 115.00 $ 1,380.00
14 Weekly Post-Service Cleaning-All Areas 52 Ea 30.00 $ 1,560.00
15 Ficus Hedge Trimming
16 One-sided-Trim front face and top of hedge to 5-foot height.Semi-Annualy. (approx I75-feet) 2 Ea 1000.00 $ 2,000.00
Pesticides-Contractor supplies chemicals&application
17 Turf Groundcover,Shrubs,Trees: Insecticides,applied to all areas as needed per month 12 Ea 50.00 $ 600.00
18 Turf,Groundcover,Shrubs,Trees: Fungicides,applied to all areas as needed per month 12 Ea 50.00 $ 600.00
19 Turf Groundcover,Shrubs,Trees: Herbicides,applied to all areas as needed per month 12 Ea 50.00 $ 600.00
Section B-Subtot $ 9,860.00
C Woodshire Lane-Work Areas#4 and#5-ROW (Attachment A-Work Areas)
Item Description Qty* UOM Unit Price Total
Basic Grounds Maintenance
20 Weekly Pre-Service Cleaning-All Areas 52 Ea 26.00 $ 1,352.00
21 Weekly Mowing&Edging 52 Ea 26.00 $ 1,352.00
22 Weekly Post-service Cleaning-All Areas 52 Ea 26.00 $ 1,352.00
23 Pesticides-Contractor supplies chemicals&application
24 Turf Groundcover,Shrubs,Trees&Fence Line: Herbicides,applied to all areas as needed per month 12 Ea 75.00 $ 900.00
Section C-Subtot $ 4,956.00
D Woodshire Lane-Work Area#6-Black Chain Link Fence Line (Attachment A-Work Areas)
Item Description Qty* UOM Unit Price Total
Fenceline Vegetation Maintenance(Removal)
25 Overhanging limbs,saplings,vines,&invasives are trimmed back or sprayed. Monthly. 12 Ea 250.00 $ 3,000.00
•:Reference item#16 of Attachment A
•:Associated debris is removed as part of weekly post-service cleaning
Section D-Subtot) $ 3,000.00
E Forest Lakes Blvd-Tree Trimming (Attachment C-Street Trees)
Item Description Qty* UOM Unit Price Total
Trimming only,not Structural Pruning
26 Cutback of occasional limbs encroaching into the sidewalk along Forest Lakes Blvd. 26 Ea 115.00 $ 2,990.00
•From Quail Forest Blvd to the south end of Woodshire Lit,plus at the main entrance from Pine Ridge Rd
•:Limb debris is removed for proper disposal
Section E-Subtot $ 2,990.00
F Swales Maintenance-Quail Run GC (Attachment B-Golf Course Swales)
Item Description Qty* UOM Unit Price Total
Basic Grounds Maintenance
27 Per-service Mowing&String Trimming-All Areas 35 Ea 625.00 $ 21,875.00
•Frequency: approximately Weekly(20)Rain Season&Hi-weekly(15)Dry Season
Section F-Subtot $ 21,875.00
REGULAR MAINTENANCE SERVICES TOTAL I (Items 1 27) I S 81,381.00
ADDITIONAL SERVICES**
G I As Directed by the MSTU Project Manager
HOURLY RATES-SERVICE: (regular business hours***)
Item Description Qty* UOM Unit Price Total
28 Supervisor (per staff hour) 80 Hour 75.00 $ 6,000.00
1/2 cAU
16B 9
BID SCHEDULE
24-8219 FOREST LAKES MSTU-GROUNDS MAINTENANCE
29 Laborer/Helper (per staff hour) 80 Hour 65.00 $ 5,200.00
30 Irrigation Supervisor (per staff hour) 60 Hour 75.00 $ 4,500.00
31 Irigation Technician (per staff hour) 60 Hour 65.00 $ 3,900.00
FERTILIZER: Turf,Groundcovers,Shrubs,Trees,and Palms (October-November,April-May)
Item Description Qty* UOM Unit Price 1 Total
32 8-0-12-Slow Release- Approx 8 bags n 50 lb/bag,2 apps/year(4+4)-Application-only,price per bag 8 gag 40.00 $ 320.00
Turf,Groundcover,Shrubs,Trees (County-supplied fertilizer)
33 0-0-22 (So-Po-Mag) -Approx 8 bags @ 50 lb/bag,2 apps/year(4+4)-Application-only,price per bag 8 Bag 40.00 $ 320.00
Palms (County-supplied fertilizer)
34 Application labor rate only(Granular fertilizer,Micronutnents,etc.) County-supplied 1 Bag 20.00 $ 20.00
35 Application labor&materials(Drench,Sequestrene Iron) 75 LF 65:00 $ 4,875.00
Contractor-supplied,per lineal foot(LF)
36 Application labor&materials (20-20-20 w/Fennmec AC 13-0-0 plus 6%iron) 10 SF 75.00 $ 750.00
Contractor-supplied,per square foot(SF)
LIGHT POLE CLEARING(upon request) -
Item Description - Qty* UOM Unit Price Total
37 Lumec Lamps Spider Webs-Remove from lens face of fixture,upon request (Approx 15 ft height) 1 Ea 250.00 $ 250.00
38 Lumec Lamps Tree Limbs-Remove from lens face of fixture,upon request (Approx 15 ft height) 1 Ea 250.00 $ 250.00
MULCH APPLICATION(upon request)
Item Description Qty* UOM Unit Price Total
39 Application labor-only rate,per 2 cubic ft bag (County-supplied Mulch) 25 Bag 2.00 $ 50.00
40 Application labor&materials rate,per 2 cubic ft bag (Contractor-supplied Mulch) 25 Bag 5.00 $ 125.00
SPECIAL SERVICES
Item Description Qty* UOM Unit Price Total
41 Small Project Maintenance-Supervisor I Hour 75.00 $ 75.00
42 Small Project Maintenance-Laborer I Hour 65.00 $ 65.00
ADDITIONAL SERVICES TOTAL (Items 28-42) $ 26,700.00
TOTAL BID AMOUNT (Items 1-42) $ 108,081.00
**MATERIALS MARK-UP FIXED PERCENTAGE IS 15%
(Percentage is a mark-up on non-bid line items. Tax is not marked-up. Receipts required with the invoice.)
***Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly rates.("Time and a Half')
CAO
s
2/2
16B 9
Other Exhibit/Attachment
Description:
Supplement to Scope of Services - Attachments A through F
IIfollowing this page (pages 1 through 13
❑ this exhibit is not applicable
Page 17 of 17
Fixed Term Service Multi-Contractor Agreement . CAO
[2024_ver.1]
16B 9
Attachment A - Work Areas (Landscape)
#1 Main Entrance
• Enclosed medians (two)
• Areas between the yellow lines and the roadway.
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CAo
Bid 24-8219 Forest Lakes MSTU Page 1/5
16B 9
Attachment A - Work Areas (Landscape)
#2 Forest Lakes Blvd - North ROW
• West of the main entrance, from Boxwood Ln to Camelia Ln.
• Between the property line and the roadway.
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#3 Forest Lakes Blvd - South ROW
• West of the main entrance, from Forest Lakes Rd to property address 1706 property
line.
• Between the fence line and the roadway.
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CAO
Bid 24-8219 Forest Lakes MSTU Page 2/5
I6B 9
Attachment A - Work Areas (Landscape)
#4 Woodshire Ln — North Area
• Between the hedge row or chain link fence and the roadway.
North-to-South Portion 1
Condominium* sign at Pine Ridge Rd
to parking spaces.
*Woodshire Villas, etc.
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4- East-to-West Portion
Condominiums sign to curve.
tEmerald Greens
cA0
Bid 24-8219 Forest Lakes MSTU Page 3/5
16B 9
Attachment A - Work Areas (Landscape)
#5 Woodshire Ln — South Area
• Between the chain link fence and the roadway.
East-to-West Portion ,, � � H
e s ', :m
Condominiums sign to �' ,
.1i*J_ S .A j
Curve. (overlap w/ pg. 3) z a * � , 4 • 4 F
'Emerald Greens ; «.,: OM`� . .:, �. . .. . ..,. ,..
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Curve to edge of n °a
condominium driveway. .t
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CAO
Bid 24 8219 Forest Lakes MSTU Page 4/5
1 6 B 9
Attachment A - Work Areas (Landscape)
#6 Woodshire Ln — Chain Link Fence Vegetation Maintenance
• Begins at the Emerald Greens
condominium sign.
• Terminates at the south end of
Area #5, at the start of the
Fairways Condominium hedge.
(Palm tree & drain grate)
• 3,190 ft = approx. total
maintained Fence length.
• Spraying, trimming, & removal of
of encroaching vegetation only.
• No mowing.
- END OF ATTACHMENT A SERVICE AREAS-
CAO
Bid 24-8219 Forest Lakes MSTU Page 5/5
16B 9
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16B 9
Attachment C — Street Trees (Locations)
Forest Lakes Blvd Tree
- Main Entrance, Between - Qty*
Quail Forest Forest Lakes
& 6
Blvd Drive
Forest Lakes Crosswalk @
& 6
Drive Camelia Ln
Total: 12
Forest Lakes Blvd Tree
- Between Cul de Sacs - Qty*
Azalea - & - Boxwood 0
Boxwood - & - Camelia 0
Camelia - & - Daisy 0
Daisy - & - Eucalyptus 0
Eucalyptus - & - Fig 3
Fig - & - Gardenia 6
Gardenia - & - Hapolo 7
Hapolo - & - Ivygate 2
Ivygate - & - Jimpson 2
Jimpson - & - Kelp 3
Kelp - & - Lyonia 5
Lyonia - & - Milkwort 0
Milkwort - & - Narita 2
Narita - & - Optunia 2
Optunia - & - Pyxiemoss 2
Pyxiemoss - & - Rose petal 6
Rose petal - & - Savia 0
Savia - & - Tuppence 0
Tuppence - & - Unica 4
Unica - & - Vinca 5
Vinca - & - Wisteria 2
Wisteria - & - End ** 2
Total: 53
** at 1098, condominium driveway
* Quantities subject to change.
CAO
Bid 24-8219 Forest Lakes MSTU Page 1/1
16B 9
Attachment D — Plants
Trees & Palms
Common Name Scientific Name Trimming Guidelines
Bougainvillea Barbara Karst • Trim to proportional height &
'Karst' Bougainvillea Tree shape, 10 ft maximum
• Remove shoots/suckers weekly
Golden Shower Cassia fistula
Jacaranda Jacaranda
mimosifolia
Muskogee Crepe Lagerstroemia indica
Myrtle (Lavendar) 'Muscogee'
Orange Geiger Cordia sebestena
• Trim to customary height & shape
Pink Ipe Tabebuia impetiginosa • Remove shoots/suckers weekly
Tabebuia • 50% heavy reduction, upon
approval
Queen Crepe Lagerstroemia
Myrtle speciosa
Verawood Tree Bulnesia arborea
White Geiger Cordia boissieri
Yellow Elder Tecoma stans
Shrubs & Plants
Common Name Scientific Name Trimming Guidelines
Bougainvillea Bougainvillea glabra • Maintain 24" rounded ht. within
(Dwarf) 'Helen Johnson' limits of clear sight areas
• Frequency: Remove shoots weekly
• Bi-seasonal 50% heavy reduction
Bougainvillea Bougianvillea spp. only upon approval
'Silhouette' 'Silhouette'
CAO
Bid 24-8219 Forest Lakes MSTU Page 1/3
16B 9
Attachment D — Plants
Shrubs & Plants (Continued)
Common Name Scientific Name Trimming Guidelines
• Maintain at 48" in medians and at
Clusia signs
(Dwarf) Calusia guttifera • Maintain at 60" -96"along ROW's,
as directed
• Hand prune only
Croton Codiaeum variegatum • „
(Petra) 'Petra' Maintain at 36
Dwarf Yaupon Ilex vomitoria • Trim to 14" in Spring
Holly "Nana Schillings" • Maintain up to 16"
Geen Island Ficus Ficus microcarpa • Trim to 20"
• Maintain up to 24"
• Trim to 36" rounded ht.
• Maintain up to 48" rounded ht.
Firebush Hamelia patens • Frequency: As needed for shape
(Dwarf) 'gaibra' and to remove dead stems
• Seasonal 50% heavy reduction
upon approval in late March
• Trim to 36" rounded ht.
Ilex Ilex vo m ito ra 48"
'Schillings' 'Stokes Dwarf' • Maintain up to rounded ht.
• Frequency: As needed
Ixora coccinia • Maintain 30" rounded ht. and to
Ixora 'Nora Grant' required bed shape
• Frequency: As needed
Plumbago auriculata • Maintain 36" rounded ht. and to
Plumbago 'Imperial Blue' required bed shape
• Frequency: As needed
• Maintain at 48" in medians and at
Podocarpus signs
Podocarpus macrophyllus • Maintain at 60" -96"along ROW's,
as directed
• Hand prune only
• Trim to 36" rounded ht.
Schefflera Schefflera arboricola ' Maintain up to 48" rounded ht.
(Dwarf) 'Trinette' • Maintain 24" rounded ht. in limits of
clear sight areas
• Frequency: As needed
Juniperus chinensis • Trim-out brown tips
Shore Juniper "Shore" • Maintain up to 8"
: CAO
Bid 24-8219 Forest Lakes MSTU Page 2/3
1 6 B 9
Attachment D — Plants
Accent Plants
Common Name Scientific Name Trimming Guidelines
• Trim lower leaflets to remove dead
Crinum Lily Crinum asiaticum or diseased folage
• Frequency: As needed
Native & Ornamental Grasses
Common Name Scientific Name Trimming Guidelines
• No pruning necessary except to
Liriope grass Liriope muscari remove dead or diseased foliage
'Evergreen Giant' • 75% rejuvenation cut only upon
approval
• Trim level at 2" above grade
Pink Muhly grass Muhlenbergia capillaris • Frequency: After bl000ming or in
March and July for 100 /o
rejuvenation
• Trim level at 2" above grade
Sandcord grass Spartina bakeri • Frequency: Once per year in July
for 100% rejuvenation, if needed
Ground Covers
Common Name Scientific Name Trimming Guidelines
• Remove dead or diseased foliage
Dianella tasmanica and flower stalks
Blueberry Flax Lily • Frequency: April and October
'Variegata' • 75% rejuvenation cut only upon
approval
Crown of Thorn Euphorbia milii • Uniform shape to 18" ht. in limits
(Dwarf) 'Fireball or Rosy' of clear sight areas
• Frequency: As needed
Juniper chinensis • Uniform shape to 24" ht. in limits
Juniper Parsoni 'Parsonii' of clear sight areas
• Frequency: As needed
Archis glabrata • Mow at 4 inch blade ht. to tip
Perennial Peanut 'Ecoturf' foliage
• Frequency: Once per year in June
• No pruning necessary except to
remove dead or diseased foliage
Spider Lily Hymenocallis latifolia • Frequency: As needed
• 100% rejuvenation cut only upon
approval
Note: Varieties subject to change
1CA0
Bid 24-8219 Forest Lakes MSTU Page 3/3
16B 9
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