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PBSD Landscape & Safety Minutes 03/25/2024PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MARCH 25, 2024 The Landscape &Sa Committee of the Pelican Bay Services Division met on Monday, March 25 at 1:30 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, FL. The following members attended. Landscape &Safety Committee Joe Chicurel, Chairman Jack Cullen Pelican Bay Services Division Staff Neil Dorrill, Administrator Dawn Brewer, Ops. Support Spec. II (absent) Chad Coleman, Operations Manager Darren Duprey, Supervisor — Field I (absent) Also Present Michael Fogg, PBSD Board Peter Griffith Susan Hamilton Michael Weir Dave Greenfield, Supervisor —Field II Karin Herrmann, Project Manager I Lisa Jacob, Project Manager 11 (absent) Barbara Shea, Admin. Support Spec. II Susan Levine, PBF Board APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 09/07/23 Meeting Minutes 5. Audience Comments 6. Chairman's Comments 7. FDOT Conversation re: US41 & Gulf Park Drive Intersection 8. The PBSD and the Landscape & Safety Committee a. "What is the PBSDT' b. What does the PBSD do? c. What is the L&S Cte.? d. Accomplishments and Activities e. PBSD PSA's and Communication to the Residents Through PBF Sources 9. The PB Foundation Strategic Planning Crate. 3 Year Plan Presentation 10. Adjournment ROLL CALL All members were present and a quorum was established. Pelican Bay Services Division Landscape & Safety Committee Meeting March 25, 2024 Ms. Hamilton motioned, Mr. Griffith seconded to approve the agenda as presented. The motion carried unanimouslv. DR CHICUI2EL COMMENTED THAT AN ADDITIONAL DOCUMENT SHOWING A BICYCLE SAFETY PSA INCLUDED IN A RECENT EDITION OF THE PELICAN BAY POST WAS DISTRIBUTED AND ADDED TO THE RECORD AS ADDITIONAL BACKUP TO AGENDA ITEM 8E. APPROVAL OF 9/7/23 MEETING MINUTES Ms. Hamilton motioned, Mr. Griffith seconded to approve the 9/7/23 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None CHAIRMAN'S COMMENTS Dr. Chicurel commented that the purpose of this meeting is to improve our working relationship with the Pelican Bay Foundation and that this meeting will provide an opportunity to discuss issues concerning both the PBF Strategic Planning Committee (SPC) and the PBSD. He commented that in the past, several strategic plans have been developed, and then subsequently discarded and replaced. FDOT CONVERSATION RE: US41 &GULF PARK DRIVE INTERSECTION Dr. Chicurel commented that Ms. Beth Schultz, President of the PBPOA, recently brought to our attention, that an FDOT engineer contacted her to discuss the feasibility of installing a new traffic light at the intersection of Gulf Park Drive and US41. He noted that after his discussion with the FDOT engineer, he learned that the state would approve a permit to install a traffic light at this intersection, but would not fund the installation. Dr. Chicurel also learned that a "quick curb" or "tough curb" are only a "temporary fix." When the state resurfaces US41 (expected in 2026), they would install a concrete curb (to prevent left-hand turns by eastbound traffic out of Gulf Park Dr.). Dr. Chicurel commented that Mr. Dorrill will follow up with the County to get their opinion on the addition of a traffic light at this intersection. Ms. Beth Schultz commented that when she spoke to the FDOT representative, he had reported that a traffic light analysis of this intersection had been completed and that he had offered to provide a few improvement options for this intersection. She also noted that Pelican Landing has obtained approval for an additional traffic light at their community's entrance. LANDSCAPE & SAFETY ISSUES BROUGHT UP FOR DISCUSSION BY THE AUDIENCE FOR FOLLOW-UP BY STAFF ANll THE COMMITTEE The intersection at Gulf Park Drive and Greentree Drive has "stop if you see a pedestrian" signage, which creates confusion to motorists, resulting in vehicular honking, needless stopping, and speeding in this area. Dr. Chicurel commented that this signage is according to code. He reported that we are looking into alternatives for this intersection. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting March 25, 2024 Northbound drivers using "Siri" for driving directions are directed to make a left-hand turn out of Gulf Park Drive onto US41. Northbound motorists who have exited Gulf Park Drive, travelling suthbound on US41 to the U-turn intersection face a "line -of -sight" problem as there is landscaping on the median which is partially obstructing their view. Similarly, Mr. Weir noted that existing landscaping on the median blocks the view of motorists attempting to turn left into Gulf Park Drive from US41. Dr. Chicurel commented that we will follow up on these issues with County personnel responsible for median landscaping. Landscape plantings have been significantly reduced on both sides of Hammock Oak Drive as a result of the sidewalk project, which has caused an increase in traffic noise to residents. Dr. Chicurel suggested that Mr. Greenfield review this road's landscaping and work on appropriate additions to the landscaping. Dr. Chicurel also suggested that Mr. Greenfield works with Mr. Ken Dawson on gaps in landscaping on the US41 berm. THE PBSD AND THE LANDSCAPE &SAFETY COMMITTEE WHAT IS THE PBSD? Dr. Chicurel commented that an article entitled, "What is the Pelican Bay Services Division," included in the agenda packet and authored by Ms. Hermann, was included in a recent edition of the PB Post, buried back on page 44. He expressed his frustration on placement of PBSD articles in both the PB Post and the PBF e-blast (where this article has also appeared). Ms. Susan Levine, Chair of the PBF Strategic Planning Committee, suggested that an article including "What is the PBSD" and a discussion of the sidewalk project completion be included in a future edition of the PB Post. She also offered to set up a meeting between Ms. Herrmann and the new PBF Communications Manager to improve placement of PBSD articles/information in PBF publications. Ms. Levine suggested that PBF publications contain a designated page entitled, "PBSD Update" in every issue. WHAT DOES THE PBSD DO? Dr. Chicurel reviewed the summary of "PBSD Responsibilities &Powers," included in the agenda packet. He noted that "beautification" refers to landscaping. WHAT IS THE L&S COMMITTEE? Dr. Chicurel provided an overall discussion of the "Landscape &Safety Committee History," as provided in the agenda packet. ACCOMPLISHMENTS AND ACTIVITIES Dr. Chicurel provided an overall discussion of Landscape &Safety Committee "Past & Ongoing Activities," as provided in the agenda packet, including the following highlights. • The 2010 CIP resulted in negative unintended consequences, and was subsequently replaced with "Landscape Goals & Guidelines," developed by the L&S Committee. Ms. Marian Jacobson requested that a copy of these goals and guidelines be provided to the SPC, and suggested that an element of beautification is added to them. • "Line of sight" improvements are ongoing. • Decisions on landscape improvements throughout the community are made by staff and committee recommendations, without any input by the PBF. However, we are open to starting a dialogue and sharing information on landscape improvements. Dr. Chicurel 3 Pelican Bay Services Division Landscape & Safety Committee Meeting March 25, 2024 commented that he would not be in favor of a grand master plan for re -landscaping and is pleased with the look of the community. Ms. Levine expressed her doubts on whether a master plan would be effective. • The committee entertains landscaping issues brought to us from residents on an ongoing basis. Ideas from the Strategic Planning Committee would be welcomed. Specifics would be encouraged. A L&S Committee meeting will be scheduled whenever ideas are brought forward. • The PBSD has responsibility for the landscaping in the County right -of --way within Pelican Bay. We have no control over landscaping on properties owned by associations, commercial members, single-family homeowners, and the Golf Club. Ms. Levine suggested that all of these property owners, along with the PBSD and PBF, will have to agree on an overall plan, and then everyone, together, can implement the vision. Ms. Susan O'Brien commented that the PBSD had 27 meetings to develop the Clam Bay Management Plan, and likewise, the L&S Committee can have as many meetings as is necessary to develop a landscaping master plan. She commented that the community has lost a lot of trees from the sidewalk project, and suggested that we focus on tree replacement. Mr. Griffith commented that we have lost about 50 trees over the last several years from the sidewalk project and storms. He noted that although PBF covenants require that each single- family home has two trees in their front yard, this requirement has never been enforced. Mr. Griffith commented that planting trees is a priority. Ms. Levine suggested that we need a professional such as a landscape architect to provide an evaluation of our existing landscaping, and options for moving forward. She suggested that the PBSD and PBF could jointly fund and manage this consultant's work. Mr. Dorrill commented that the Pelican Bay community is sophisticated and willing to spend money. He noted that we need to consider (1) PB landscaping has never been lush or ornamental, (2) residents prefer more colorful landscaping, (3) many species of trees do not do well in hurricanes, (4) our new sidewalk project included plans which protected our canopy trees through meandering sidewalks, and (5) some of our plants and trees have reached the end of their useful life, and replacement should be considered. Mr. Dorrill commented that it would be helpful if our community understood all of the restrictions that we must operate under, when making landscaping decisions. PBSD PSA'S AND COMMUNICATION TO THE RESIDENTS Dr. Chicurel commented on PBSD PSA's recently published in the PB Post and PBF e- blast, provided in the agenda packet. He commented on the additional handout provided at the meeting containing an article on bicycle safety in a recent Post edition, which was totally ineffective due to its extremely diminutive size. Dr. Chicurel looks forward to meeting with PBF Communication staff to improve (1) the placement of PBSD articles in PBF publications, and (2) the overall content in the e-blast publication. THE PB FOUNDATION STRATEGIC PLANNING CMTE. 3 YEAR PLAN PRESENTATION Ms. Susan Levine introduced herself and members of the Strategic Planning Committee, Ms. Marian Jacobson and Mr. Brad Hildebrandt. She reviewed the SPC's vision, mission, values, three-year goals and objectives, included in the agenda packet, and highlighted the following. 4 Pelican Bay Services Division Landscape & Safety Committee Meeting March 25, 2024 • Last Spring, the SPC obtained resident opinions at member workshops. These surveys indicated, by far, that the community's natural environment is the #1 concern and opportunity. The committee included what was learned from these surveys into the committee's vision, mission, and values. Dr. Chicurel confirmed that the PBSD can embrace the SPC's vision, mission, and values. • The committee will be working on the goals over a three-year period, and is now working in year one which will end on 9/30/24. Each year of the plan must be supported by budget where necessary. • Goal #1, which provides for the protection of PB's natural environment, is generally the responsibility of the PBSD. Ms. Levine asked whether the SPC could provide additional support to the PBSD for this goal. • Goals 42, 93, 44, and #5 are not directly related to the PBSD. Goal #5, subset #5 includes the goal of assessing member communications and developing plans to ensure timely, relevant, and effective delivery across diverse media platforms. Improvement in PBSD communications within PBF communications will be part of this goal. • In order to achieve goal #6, the committee has been talking to Stantec, as a landscape architect consultant, to provide a proposal for a resiliency plan for the properties that we control. Mr. Fogg has volunteered to be the PBSD liaison on the Community Master Plan Committee. This committee will work on the question, "What do we want this place to look like in the future?" and will include infrastructure, resiliency, and landscaping. Mr. Dorrill commented that we need to do an assessment/inventory of our landscaping including our canopy trees and cabal palms. Ms. Levine asked whether the PBSD could provide some of the funding for a landscape architect consultant. Mr. Dorrill commented that we have started the FY25 budget process and currently have no budget available to contribute to the funding of a master plan. Mr. Fogg suggested that we need a proposal from Stantec. Ms. Levine commented that the Master Plan Committee will develop a scope, and then provide it to the PBSD for input, before submitting it to Stantec. Mr. Dorrill will direct staff to look into whether Stantec is on the County's list of contracted landscape architects. In relation to Goal #6, subset #1 safety, Mr. Dorrill commented on Collier County Sheriff's Office license plate reader cameras, located throughout the County, which have the ability to quickly identify and apprehend criminals, and make Pelican Bay a safer place. The meetine was adiourned at 3:25 Chicurel, Chairman i Minutes approved �E�' f as presented OR �] as mnended ON [ �/a�'/"� I � date