Backup Documents 06/25/2024 Item #16B 8 16B 8
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to he forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office CAO i 414
2. Board of CountyCommissioners Office BOCC '�A 6�25
C/{it, �/ ((2-5
3. Minutes and Records Clerk of Court's Office 9Y7
Send via email to: w-
4.
caroline.soto@colliercountyfl.gov
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Caroline Soto,Grants Coordinator 2885 S. Horseshoe Dr 252-6932
Contact/ Department
Agenda Date Item was 06/25/24 Agenda Item Number 16.B.8
Approved by the BCC
Type of Document Resolution Number of Original 1
Attached Documents Attached
PO number or account C�
number if document is �a • N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature'`'^gT"'" '` —"i'`6 r44' CS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. CS
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. CS
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/24 and all changes made CS
during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
168 8
RESOLUTION NO.2024-1 2 0
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, APPROVING THE FILING AND EXECUTION OF A
TRANSPORTATION DISADVANTAGED TRIP & EQUIPMENT GRANT
AGREEMENT WITH THE FLORIDA COMMISSION FOR THE
TRANSPORTATION DISADVANTAGED IN THE AMOUNT OF S765,349.00 AND
AUTHORIZING THE COUNTY MANAGER TO SIGN THE GRANT AGREEMENT
AND RELATED DOCUMENTS.
WHEREAS, the Board of County Commissioners ("Board") is eligible to receive a Transportation
Disadvantaged Trip & Equipment Grant and to undertake a transportation disadvantaged service project as
authorized by Florida Statutes section 427.0159 and Florida Administrative Code Rule 41-2; and
WHEREAS, the Board wishes to memorialize its authorization of the filing and execution of a
Transportation Disadvantaged Trip & Equipment Grant Agreement ("Agreement") with the Florida
Commission for the Transportation Disadvantaged (FCTD) in the amount of$765,349 (with a total project
cost of$850,387).
NOW THEREFORE,BE IT RESOLVED by the Board of County Commissioners,Collier County,
Florida,that :
1. The Board approves and authorizes the County Manager to execute the Grant Agreement,
amendments, warranties, certifications and any other documents required in connection with the
Agreement with the Florida Commission for the Transportation Disadvantaged.
2. The Board's Registered Agent in Florida is Jeffrey A. Klatzkow,County Attorney.The registered
Agent' s address is 3299 East Tamiami Trail, Ste 800,Naples, FL 34112.
3. This Resolution shall be effective immediately upon signature by the Chairman.
This Resolution adopted after motion, second and majority vote favoring same,this
' , 'S$'I
4a ,,,,3:en e 2024.
' YlE S 1 . . $,I, ; BOARD OF NTY COMMISSIONERS
7.`CRYS3 Lic,- KIt1ZEL, Clerk COLLIER U TY, RID
Attestasto airm Deputy C erk Chris Hall. Chairman
sig ature only, .
Apprj • : m and legality:
ill/ A
a ,r g
Jeffre r. Klat kow Digitally
Count, Attorn I signed by CAO
,
Date:
CAO Date:
09:13:09
-04'00'
1 6 B 8
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1. County Attorney Office CAO )4k f n3 6123
2. Board of County Commissioners Office BOCC
CN4,J, 6/2
3. Minutes and Records Clerk of Court's Office
4. Send via email to:
caroline.soto(a,colliercountyfl.gov
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Caroline Soto,Grants Coordinator 7_ 2
Contact/ Department 2885 S. Horseshoe Dr 25_ 693_
Agenda Date Item was 06/25/2A Agenda Item Number 16.B.8
Approved by the BCC
Type of Document Addendum to Resolution 2024-120,Transportation Trip 8 Equipment Gant Recipient Info. Number of Original 1
Attached Documents Attached
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature NO QT A MP `v.t CS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. CS
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/24 and all changes made CS
during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the /r
BCC,all changes directed by the BCC have been made,and the document is ready for the kl�j bit
Chairman's signature. II
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16B 8
FlondctCcrmhslon tar the
A( Transportation Disadvantaged
Transportation Trip & Equipment Grant Recipient Information
Disadvantaged
Legal Name Collier County Board of County Commissioners
Federal Employer Identification 59-6000558
Number
Registered Address 8300 Radio Road
City and State Naples, FL Zip Code 34104
Contact Person for this Grant Caroline Soto Phone Number 239-252-6932
Format 111.111.1111
E-Mail Address[Required) Caroline.Soto@colliercountyfl.gov
Project Location[County(ies)) ' Collier County
Budget Allocation
Grant Amount-State Allocation[90%] $765,322.00
Grant Amount-Local Match[10%] $85,035.00
Voluntary Dollar Amount $27.00
Local Match for Voluntary Dollars[In Kind] $3.00
Total Project Amount $850,387.00
Capital Equipment Request
Description of Capital Equipment $Amount
, IF
— Total Project'!:,:: t_1
Local Coordinating Board Review IS Required if Requesting Capital Equipment
The purchase of capital equipment is included and has been reviewed by the Local Coordinating Board.
Signature of Local Coordinating Board Chairperson Date
I, the authorize antee Representative, hereby certify that the information herein is true and accurate and is
submitted in dan e ith th 2024-25 Program Manual and Instructions for the Trip & Equipment Grant.
6126Z`t
Signature rant Recipient Representative Date
l l AT -.,' a .trp-f .`d r y
Approve.*to j s r, and legality - y ;� ?,, .3 •, L (
1
"'' hest as to Chairmp u, ®,e,lar
TE Grant Recipient Doc 2024-25.docx Jeffrey A.KI ko . County Attorney sign-gture arily '
Form Revised 04/5/2024
Ise 8
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office CAO 3A k l M1 6/27
2. Board of County Commissioners Office BOCC �(
by,•74 is( 4/2 7
3. Minutes and Records Clerk of Court's Office ^^/•��,d-
(07/
4. Send via email to:
carol ine.soto@col liercountyfl.gov
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Caroline Soto,Grants Coordinator 2885 S.Horseshoe Dr 252-6932
Contact/ Department
Agenda Date Item was 06/25/24 Agenda Item Number 16.B.8
Approved by the BCC _
Type of Document Number of Original
Addendum to Resolution 2024-120,Transportation Trip&Equipment Agreement
Attached Documents Attached
PO number or account e2^Q 44.'-• T
number if document is N/A
/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature NO STAMP Must be BLUE INK CS
2. Does the document need to be sent to another agency for additional signatures? If yes, CS N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. CS
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/25/24 and all changes made CS
during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16B 8
MEMORANDUM
Date: July 6, 2023
To: Caroline Soto, Grants Coordinator
Operations Support
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: FL Commission for the Transporation Disadvantaged Trip &
Equipment Grant Agreement
Enclosed please find one (1) original and one (1) certified copy of the agreement and
two (2) certified resolutions of each document referenced above (Agenda Item #16B8),
approved by the Board of County Commissioners on Tuesday, June 25, 2024.
Please forward a fully executed original to our office to be kept as part of the Board's
Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Enclosure
' i6B 8
Florida Commission For the
Transportation
Disadvantaged
Ron DeSantis July 2024
Governor 1,
Phillip W. Stevens, Ph.D.
Chairperson
Ms. Ann Jennejohn, Deputy Clerk
Christinne Gray Collier County Board of County Commissioners
Vice Chairperson 3299 Tamiami Trail, Suite #401
David Darm Naples, Florida 34112
Executive Director
Re: 2024-25 Trip/Equipment Grant Agreement (Collier County)
Dear Ms. Jennejohn:
Enclosed is your copy of the fully executed grant agreement for the
above referenced project. Consider this letter to be your authorization
to proceed and begin incurring project costs, effective the execution
date of this agreement.
Thank you for your continued support of the Transportation
Disadvantaged Coordinated System. Please contact me at
(850) 410-5712 if you have any questions concerning this project.
Sincerely,
John Irvine
Project Manager
Enclosure: Executed Agreement
605 Suwannee Street,MS-49 so Tallahassee,FL 32399-0450
Phone:(850)410-5700 Toll Free:(800)983-2435 Fax:(850)410-5752
www.d ot.state.fl.u stctd
16B 8
SAMAS Approp. 108846 Fund TDTF FM/Job No(s). 43202718401/43202818401
SAMAS Obj. 751000 Function 683 CSFA No. 55.001
Org. Code 55120000952 Contract No. G2Z03 Vendor No. 59-6000558
FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
TRIP & EQUIPMENT GRANT AGREEMENT
THIS AGREEMENT, made and entered into by and between the STATE OF FLORIDA COMMISSION
FOR THE TRANSPORTATION DISADVANTAGED, created pursuant to Chapter 427, Florida Statutes,
hereinafter called the Commission, and Collier County Board of County Commissioners, 8300 Radio
Road Naples, Florida, 34104, hereinafter called the Grantee.
WITNESSETH:
WHEREAS, the Grantee has the authority to enter into this Agreement and to undertake the
Project hereinafter described, and the Commission has been granted the authority to use
Transportation Disadvantaged Trust Fund moneys to subsidize a portion of an eligible transportation
disadvantaged person's transportation costs, and/or capital equipment purchased for the provision of
transportation services and other responsibilities identified in Chapter 427, Florida Statutes, or rules
thereof;
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations
herein, the parties agree as follows:
1.00 Purpose of Agreement: The purpose of this Agreement is to provide trips and/or capital
equipment to the transportation disadvantaged in accordance with Chapter 427, Florida Statutes,
Rule 41-2, Florida Administrative Code, Commission policies, the Fiscal Year 2024-25 Program Manual
and Instructions for the Trip & Equipment Grant as further described in this Agreement and in
Exhibits A, B, C, D and E attached hereto and by this reference made a part hereof, hereinafter called
the Project; and, for the Commission to provide financial assistance to the Grantee and state the
terms and conditions upon which such financial assistance will be provided and the understandings as
to the manner in which the Project will be undertaken and completed. Funds available through this
agreement may be used only for transportation services for eligible transportation disadvantaged
individuals and shall be applied only after all other potential funding sources have been used and
eliminated. Grant funds shall not be used to supplant or replace funding of transportation
disadvantaged services which are currently funded to a Grantee by any federal, state, or local
governmental agency.
2.00 Accomplishment of the Project: The Grantee shall commence and complete the Project as
described in Exhibit A with all practical dispatch, in a sound, economical, and efficient manner, and in
accordance with the provisions herein, and all federal, state and local applicable laws.
Trip&Equipment Grant Agreement 2024/2025 Page 1 of 27
Form Rev. 06/20/2024
Collier
1 6 g 8
2.10 Pursuant to Federal, State, and Local Law: In the event that any election,
referendum, approval, permit, notice, or other proceeding or authorization is requisite under
applicable law to enable the Grantee to enter into this Agreement or to undertake the Project
hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the
Grantee will initiate and consummate, as provided by law, all actions necessary with respect to
any such matters so requisite.
2.20 Funds of the Grantee: The Grantee will provide the necessary funds or in-kind
contributions necessary for the completion of the Project.
2.30 Submission of Proceedings, Contracts and Other Documents and Products: The
Grantee shall submit to the Commission such data, reports, records, contracts, certifications and
other financial or operational documents or products relating to the Project as the Commission
may require as provided by law, rule or under this agreement. Failure by the Grantee to provide
such documents, or provide other documents or products required by previous agreements
between the Commission and the Grantee, may, at the Commission's discretion, result in refusal
to reimburse project funds or other permissible sanctions against the Grantee, including
termination.
2.40 Incorporation by Reference: The Grantee and Commission agree that by entering into
this Agreement, the parties explicitly incorporate by reference into this Agreement the applicable
law and provisions of Chapters 341 and 427, Florida Statutes, Rules 14-90 and 41-2, Florida
Administrative Code, and the Fiscal Year 2024-25 Program Manual and Instructions for the Trip
& Equipment Grant.
3.00 Total Project Cost: The total estimated cost of the Project is $850,387.00. This amount is
based upon the amounts summarized in Exhibit B and by this reference made a part hereof. The
Grantee agrees to bear all expenses in excess of the total estimated cost of the Project and any
deficits involved, including any deficits revealed by an audit performed in accordance with Section
6.00 hereof after completion of the project.
4.00 Commission Participation: The Commission agrees to maximum participation, including
contingencies, in the Project in the amount of $765,349.00 as detailed in Exhibit B, or in an amount
equal to the percentage(s) of total actual project cost shown in Exhibit B, whichever is less.
4.10 Eligible Costs: Grant Funds, derived exclusively from the Transportation Disadvantaged
Trust Fund, may only be used by the Commission and the Grantee to subsidize a portion of a
transportation disadvantaged person's transportation costs, and then only if a match, as
specified in the Fiscal Year 2024-25 Program Manual and Instructions for the Trip & Equipment
Grant, is provided by the Grantee. Trips shall be purchased at the fares indicated in Exhibit B,
Page 2 of 2 attached to and made a part of this agreement. The Grantee shall maintain an
approved written eligibility application for each rider who receives transportation service (trip or
bus pass). In addition, documentation which supports the eligibility determination shall be
maintained by the Grantee as part of the rider's eligibility file. Trip & Equipment Grant Funds
may also be used to purchase capital equipment used for the provision of transportation
services to the transportation disadvantaged.
Trip&Equipment Grant Agreement 2024/2025 Page 2 of 27
Form Rev. 06/20/2024
Collier
1 6 g 8
4.20 Eligible Project Expenditures: Project costs eligible for State participation will be
allowed only from the date of this Agreement. It is understood that State participation in eligible
project costs is subject to:
a) The understanding that disbursement of funds will be made in accordance with the
Commission's cash forecast;
b) Availability of funds as stated in Section 14.00 of this Agreement;
c) Commission approval of the project scope and budget (Exhibits A & B) at the time
appropriation authority becomes available;
d) Submission of all certifications, invoices, detailed supporting documentation, or other
obligating documents and all other terms of this agreement.
If the Grantee wishes to purchase vehicles or other equipment with Transportation
Disadvantaged Trust Funds after the date this Agreement becomes effective, the Grantee must
have from the Commission an executed grant amendment prior to the purchase.
4.30 Project Funds: In addition to other restrictions set out in this Trip & Equipment Grant
agreement, the Grantee must also adhere to the following limitations on the use of
Transportation Disadvantaged Trust Funds:
4.31 Transfer of Funds: A Grantee in a non-multi-county designated service area, may
not borrow, loan or otherwise transfer Transportation Disadvantaged Trust Funds from one
designated service area to another without the express written approval of the
Commission.
4.32 Use of Vehicles: The Grantee may only purchase vehicles with Transportation
Disadvantaged Trust Funds which the Grantee actually uses to transport eligible
transportation disadvantaged passengers in the coordinated system and shall not be used
by volunteer drivers or for the provision of commuter/van pool services.
4.40 Front End Funding and Retainage: Front end funding and retainage are not
applicable.
5.00 Project Budget and Disbursement Schedule:
5.10 The Project Budget: The Grantee shall maintain the Commission approved Project
Budget, as set forth in Exhibit B, carry out the Project, and shall incur obligations against and
make disbursements of Project funds only in conformity with the latest approved budget for the
Project. The budget may be revised periodically, but no budget revision shall be effective unless
it complies with fund participation requirements established in Section 4.00 of this Agreement
and is approved in writing by the Commission. Any budget revision that changes the fund
participation requirements established in Section 4.00 of this agreement shall not be effective
unless approved in writing by the Commission and the Florida Department of Transportation
Comptroller.
Trip&Equipment Grant Agreement 2024/2025 Page 3 of 27
Form Rev. 06/20/2024
Collier
1 6 g 8
5.20 Schedule of Disbursements: The Grantee shall abide by the Commission approved
disbursements schedule, contained in Exhibit B. This schedule shall show estimated
disbursement of Commission funds for the entire term of the Project by month of the fiscal year
in accordance with Commission fiscal policy. The schedule may be divided by Project phase
where such division is determined to be appropriate by the Commission. Any deviation from the
approved schedule in Exhibit B requires advance submission of a supplemental schedule by the
agency and advance approval by the Commission. Reimbursement for the Commission's share
of the project shall not be made for an amount greater than the cumulative total, up to any
given month, as indicated in the disbursement schedule in Exhibit B. Grantee shall invoice on a
monthly basis actual costs that may be above or below (T/-) the amount of the monthly
allocation disbursement schedule reflected on Exhibit B. At times, this may result in
"underbilling" or "overbilling". Any excess (underbilled) funds may be recaptured on a monthly
invoice that does not exceed the cumulative total of funds disbursed to date with supporting
documentation. No excess funds remaining on the grant at the end of the grant period will be
reimbursed to the Grantee. Any overpayment of TD funds must be repaid to the Commission
upon project completion. Grantee will make every effort to submit invoices within thirty (30)
days after the month of service provision.
6.00 Accounting Records, Audits and Insurance:
6.10 Establishment and Maintenance of Accounting Records: The Grantee shall
establish for the Project, in conformity with the latest current uniform requirements established
by the Commission to facilitate the administration of the transportation disadvantaged financing
program, either separate accounts to be maintained within its existing accounting system, or
establish independent accounts. Such transportation disadvantaged financing accounts are
referred to herein collectively as the "Project Account." The Project Account, and detailed
documentation supporting the Project Account, must be made available upon request, without
cost, to the Commission any time during the period of the Agreement and for five years after
final payment is made or if any audit has been initiated and audit findings have not been
resolved at the end of five years, the records shall be retained until resolution of the audit
findings.
Should the Grantee provide transportation to other purchasing agencies within the coordinated
system during the time period of this Agreement, the Grantee shall maintain detailed
documentation supporting the transportation to the other purchasing agencies, and must make
this documentation available upon request, without cost, to the Commission any time during the
period of the Agreement and for five years after final payment is made or if any audit has been
initiated and audit findings have not been resolved at the end of five years, the records shall be
retained until resolution of the audit findings.
6.20 Funds Received Or Made Available for The Project: The Grantee shall appropriately
record in the Project Account, and deposit in a bank or trust company which is a member of the
Federal Deposit Insurance Corporation, all transportation disadvantaged trust fund payments
received by it from the Commission pursuant to this Agreement and all other funds provided for,
accruing to, or otherwise received on account of the Project, which Commission payments and
other funds are herein collectively referred to as "Project Funds." The Grantee shall require
Trip&Equipment Grant Agreement 2024/2025 Page 4 of 27
Form Rev. 06/20/2024
Collier
16g 8
depositories of Project Funds to secure continuously and fully all Project Funds in excess of the
amounts insured under Federal plans, or under State plans which have been approved for the
deposit of Project funds by the Commission, by the deposit or setting aside of collateral of the
types and in the manner as prescribed by State law for the security of public funds, or as
approved by the Commission.
6.30 Costs Incurred for the Project: The Grantee shall charge to the Project Account only
eligible costs of the Project. Costs in excess of the latest approved budget, costs which are not
within the statutory criteria for the Transportation Disadvantaged Trust Fund, or attributable to
actions which have not met the other requirements of this Agreement, shall not be considered
eligible costs.
6.40 Documentation of Project Costs and Claims for Reimbursement: All costs
charged to the Project, including any approved services contributed by the Grantee or others,
shall be supported by, invoices, vehicle titles, and other detailed supporting documentation
evidencing in proper detail of the charges. The Grantee shall provide upon request, sufficient
detailed documentation for each cost or claim for reimbursement to allow an audit trail to
ensure that the services rendered or costs incurred were those which were agreed upon. The
documentation must be sufficiently detailed to comply with the laws and policies of the
Department of Financial Services.
6.50 Checks, Orders, and Vouchers: Any check or order drawn by the Grantee with respect
to any item which is or will be chargeable against the Project Account will be drawn only in
accordance with a properly signed voucher then on file in the office of the Grantee stating in
proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices,
contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the
Project shall be clearly identified, readily accessible, within the Grantee's existing accounting
system, and, to the extent feasible, kept separate and apart from all other such documents.
6.60 Audits:
1. The administration of resources awarded through the Commission to the Grantee by this
Agreement may be subject to audits and/or monitoring by the Commission and the
Department of Transportation (Department). The following requirements do not limit the
authority of the Commission or the Department to conduct or arrange for the conduct of
additional audits or evaluations of state financial assistance or limit the authority of any state
agency inspector general, the Auditor General, or any other state official. The Grantee shall
comply with all audit and audit reporting requirements as specified below.
a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida
Statutes, monitoring procedures to monitor the Grantee's use of state financial assistance
may include but not be limited to on-site visits by Commission and/or Department staff
and/or other procedures including, reviewing any required performance and financial
reports, following up, ensuring corrective action, and issuing management decisions on
weaknesses found through audits when those findings pertain to state financial assistance
awarded through the Commission by this Agreement. By entering into this Agreement, the
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Grantee agrees to comply and cooperate fully with any monitoring procedures/processes
deemed appropriate by the Commission and/or the Department. The Grantee further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits
deemed necessary by the Commission, the Department, the Chief Financial Officer (CFO)
or the Auditor General.
b. The Grantee a nonstate entity as defined by Section 215.97, Florida Statutes, as a
recipient of state financial assistance awarded by the Commission through this Agreement
is subject to the following requirements:
i. In the event the Grantee meets the audit threshold requirements established
by Section 215.97, Florida Statutes, the Grantee must have a State single or
project-specific audit conducted for such fiscal year in accordance with Section
215.97, Florida Statutes; applicable rules of the Department of Financial
Services; and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit C
to this Agreement indicates state financial assistance awarded through the
Commission by this Agreement needed by the Grantee to further comply with
the requirements of Section 215.97, Florida Statutes. In determining the state
financial assistance expended in a fiscal year, the Grantee shall consider all
sources of state financial assistance, including state financial assistance
received from the Commission by this Agreement, other state agencies and
other nonstate entities. State financial assistance does not include Federal
direct or pass-through awards and resources received by a nonstate entity for
Federal program matching requirements.
ii. In connection with the audit requirements, the Grantee shall ensure that the
audit complies with the requirements of Section 215.97, Florida Statutes. This
includes submission of a financial reporting package as defined by Section
215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
iii. In the event the Grantee does not meet the audit threshold requirements
established by Section 215.97, Florida Statutes, the Grantee is exempt for such
fiscal year from the state single audit requirements of Section 215.97, Florida
Statutes. However, the Grantee must provide a single audit exemption
statement via email to the Department at FDOTSingleAudit@dot.state.fl.us no
later than nine months after the end of the Grantee's audit period for each
applicable audit year. In the event the Grantee does not meet the audit
threshold requirements established by Section 215.97, Florida Statutes, in a
fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be
paid from the Grantee's resources (i.e., the cost of such an audit must be paid
from the Grantee's resources obtained from other than State entities).
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iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for-profit organizations), Rules of the Auditor General, copies of
financial reporting packages required by this Agreement shall be submitted to
both:
Florida Department of Transportation State of Florida Auditor General
Office of Comptroller, MS 24 Local Government Audits/342
605 Suwannee Street 111 West Madison Street, Room 401
Tallahassee, FL 32399-0405 Tallahassee, FL 32399-1450
Email: FDOTSingleAudit@dot.state.fl.us Email: flaudgen_localgovt@aud.state.fl.us
v. Any copies of financial reporting packages, reports or other information
required to be submitted to the Department shall be submitted timely in
accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local
governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules
of the Auditor General, as applicable.
vi. The Grantee, when submitting financial reporting packages to the Department
for audits done in accordance with Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, should indicate the date the reporting package was delivered to the
Grantee in correspondence accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Grantee's
financial reporting package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate
corrective action on all deficiencies has been taken pertaining to the state
financial assistance provided through the Commission by this Agreement. If the
Grantee fails to have an audit conducted consistent with Section 215.97,
Florida Statutes, the Commission and/or the Department may take appropriate
corrective action to enforce compliance.
viii. As a condition of receiving state financial assistance, the Grantee shall permit
the Commission, the Department, or its designee, CFS or the Auditor General
access to the Grantee's records including financial statements, the independent
auditor's working papers and project records as necessary. Records related to
unresolved audit findings, appeals or litigation shall be retained until the action
is complete or the dispute is resolved.
c. The Grantee shall retain sufficient records demonstrating its compliance with the terms of
this Agreement for a period of five years from the date the audit report is issued and shall
allow the Commission, the Department, or its designee, CFO or the Auditor General access
to such records upon request. The Grantee shall ensure that the audit working papers are
made available to the Commission, the Department, or its designee, CFO or the Auditor
General upon request for a period of five years from the date the audit report is issued
unless extended in writing by the Commission and/or the Department.
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6.70 Inspection: The Grantee shall permit, and shall require its contractors to permit, the
Commission's authorized representatives to inspect all work, materials, payrolls, records; and to
audit the books, records and accounts pertaining to the financing and development of the
Project at all reasonable times including upon completion of the Project, and without notice.
6.80 Insurance: The Grantee shall carry insurance on Project vehicles and equipment, and
guarantee liability for minimum coverage as follows:
6.81 Liability: Liability coverage in an amount of $200,000 for any one (1) person,
$300,000 per occurrence at all times in which Project vehicles or equipment are engaged.
The Grantee shall insure that contracting Transportation Operators also maintain the same
minimum liability insurance, or an equal governmental insurance program.
6.82 Collision: Collision, fire, theft, and comprehensive coverage in any amount
required to pay for any damages to the Project vehicle(s) and equipment including
restoring to its then market value or replacement.
6.83 Property Insurance: The Grantee shall carry fire, theft, and comprehensive
coverage property insurance, with replacement cost value, on equipment, other than
vehicles, purchased with Transportation Disadvantaged Trust Funds.
6.84 Other Insurance: The above required insurance will be primary to any other
insurance coverage that may be applicable.
7.00 Compensation and Payments: In order to obtain any Transportation Disadvantaged Trust
Funds, the Grantee shall:
7.10 File with the Commission for the Transportation Disadvantaged,
FLCTDInvoice@dot.state.fl.us, its invoice on a form or forms prescribed by the
Commission, and such other detailed supporting documentation pertaining to the Project
Account and the Project (as listed in Exhibit B hereof) as the Commission may require, to
justify and support the payment as specified in the Commission's Grant Agreement and
Invoicing Procedures.
7.11 Grantee certifies, under penalty of perjury, that the Grantee will comply with the
provisions of the Agreement and that all invoices and support documentation will be true
and correct.
7.12 Financial Consequence: Reimbursement payment for transportation services shall
not be provided to the Grantee until trips are provided and documentation supporting such
services has been approved. In addition, payment shall not be provided to the Grantee for
capital until the capital has been received and proof of payment and other back up
documentation as requested is provided to the Commission, unless Exhibit D applies. The
project must be completed (capital received and approved by the Grantee) no later than
June 30, 2025.
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7.20 The Commission's Obligations: Subject to other provisions hereof, the Commission
will honor such invoices in amounts and at times deemed by the Commission to be proper and
in accordance with this Agreement to ensure the completion of the Project and payment of the
eligible costs. However, notwithstanding any other provision of this Agreement, the Commission
may give written notice to the Grantee that it will refuse to make a payment to the Grantee on
the Project Account if:
7.21 Misrepresentation: The Grantee has made misrepresentations of a material
nature in its application, or any supplement thereto or amendment thereof, with respect to
any document or record of data or certification furnished therewith or pursuant hereto;
7.22 Litigation: There is pending litigation with respect to the performance by the
Grantee of any of its duties or obligations which may jeopardize or adversely affect the
Project, the Agreement, or payments to the Project;
7.23 Required Submittals/Certifications: The Grantee has failed or refused to
provide to the Commission detailed documentation of requisitions or certifications of
actions taken;
7.24 Conflict of Interests: There has been any violation of the conflict of interest
provisions, prohibited interests, or lobbying restrictions, contained herein;
7.25 Default: The Grantee has been determined by the Commission to be in default
under any of the provisions of this or any other Agreement which the Grantee has with the
Commission; or
7.26 Supplanting of Funds: The Grantee has used Transportation Disadvantaged Trust
Funds to replace or supplant available and appropriate funds for the same purposes, in
violation of Chapter 427, Florida Statutes.
7.30 Disallowed Costs: In determining the amount of the Grantee's payment, the
Commission will exclude all costs incurred by the Grantee prior to the effective date of this
Agreement, costs which are not provided for in the latest approved budget for the Project, costs
which are not within the statutory criteria for the Transportation Disadvantaged Trust Fund, and
costs attributable to goods, equipment, vehicles or services received under a contract or other
arrangements which have not been approved in writing by the Commission or certified by the
Grantee, pursuant to Exhibit B.
7.40 Invoices for Goods or Services: Invoices for goods or services or expenses provided
or incurred pursuant to this Agreement shall be submitted in accordance with the Commission's
invoice procedures in detail sufficient for a proper preaudit and postaudit thereof. Failure to
submit to the Commission detailed supporting documentation with the invoice or request for
project funds will be cause for the Commission to refuse to pay the amount claimed by the
Grantee until the Commission is satisfied that the criteria set out in Chapters 287 and 427,
Florida Statutes, Rules 41-2 and 69, Florida Administrative Code, and the Fiscal Year 2024-25
Program Manual and Instructions for the Trip & Equipment Grant is met.
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7.50 Commission Claims: If, after project completion, any claim is made by the Commission
resulting from an audit or for work or services performed pursuant to this agreement, the
Commission may offset such amount from payments due for work or services done under any
grant agreement which it has with the Grantee owing such amount if, upon demand, payment
of the amount is not made within (60) days to the Commission. Offsetting any amount pursuant
to this section shall not be considered a breach of contract by the Commission.
8.00 Termination or Suspension of Project:
8.10 Termination or Suspension Generally: If the Grantee abandons or, before
completion, finally discontinues the Project; or if, by reason of any of the events or conditions
set forth in Section 8.20, or for any other reason, the commencement, prosecution, or timely
completion of the Project by the Grantee is rendered improbable, infeasible, impossible, or
illegal, the Commission may, by written notice to the Grantee, suspend any or all of its
obligations under this Agreement until such time as the event or condition resulting in such
suspension has ceased or been corrected, or the Commission may terminate any or all of its
obligations under this Agreement.
8.20 Action Subsequent to Notice of Termination or Suspension: Upon receipt of any
final termination or suspension notice under this section, the Grantee shall proceed promptly to
carry out the actions required therein which may include any or all of the following: (1)
necessary action to terminate or suspend, as the case may be, Project activities and contracts
and such other action as may be required or desirable to keep to the minimum the costs upon
the basis of which the financing is to be computed; (2) furnish a statement of the project
activities and contracts, and other undertakings the cost of which are otherwise includable as
Project costs; and (3) remit to the Commission such portion of the financing and any advance
payment previously received as is determined by the Commission to be due under the provisions
of the Agreement. The termination or suspension shall be carried out in conformity with the
latest schedule, plan, and budget as approved by the Commission or upon the basis of terms
and conditions imposed by the Commission upon the failure of the Grantee to furnish the
schedule, plan, and budget within a reasonable time. The acceptance of a remittance by the
Grantee shall not constitute a waiver of any claim which the Commission may otherwise have
arising out of this Agreement.
8.30 Public Records: IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE'S DUTY
TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT:
(850) 410-5700
CTDOmbudsman@dot.state.fl.us
605 Suwannee Street, MS 49
Tallahassee, Florida 32399
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The Grantee shall keep and maintain public records required by the Commission to perform the
service of this agreement.
Upon request from the Commission's custodian of public records, provide the Commission with a
copy of the requested records or allow the records to be inspected or copied within a reasonable
time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as
otherwise provided by law.
Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
agreement term and following completion of the agreement if the Grantee does not transfer the
records to the Commission.
Upon completion of the agreement, transfer, at no cost, to the Commission all public records in
possession of the Grantee or keep and maintain public records required by the Commission to
perform the service. If the Grantee transfers all public records to the Commission upon
completion of the contract, the Grantee shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Grantee
keeps and maintains public records upon completion of the contract, the Grantee shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the Commission, upon request from the Commission's custodian of public records, in
a format that is compatible with the information technology systems of the Commission.
Failure by the Grantee to comply with Chapter 119, Florida Statutes, shall be grounds for
immediate unilateral cancellation of this Agreement by the Commission.
9.00 Remission of Project Account Upon Completion of Project: Upon completion and after
financial audit of the Project, and after payment, provision for payment, or reimbursement of all
Project costs payable from the Project Account is made, the Grantee shall remit to the Commission its
share of any unexpended balance in the Project Account.
10.00 Contracts of the Grantee:
10.10 Third Party Agreements: The Grantee shall not execute any contract or obligate
itself in any manner requiring the disbursement of Transportation Disadvantaged Trust Fund
moneys, including transportation operator and consultant contracts or amendments thereto,
with any third party with respect to the Project without being able to provide, upon request, a
written certification by the Grantee that the contract or obligation was executed in accordance
with the competitive procurement requirements of Chapter 287, Florida Statutes, Chapter 427,
Florida Statutes, and the rules promulgated by the Department of Management Services. Failure
to provide such certification, upon the Commission's request, shall be sufficient cause for
nonpayment by the Commission as provided in Section 8.20. The Grantee agrees, that by
entering into this Agreement, it explicitly certifies that all of its third party contracts will be
executed in compliance with this section.
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10.20 Compliance with Consultants' Competitive Negotiation Act: It is understood and
agreed by the parties hereto that participation by the Commission in a project with a Grantee,
where the project involves a consultant contract for any service, is contingent on the Grantee
complying in full with provisions of Section 287.055, Florida Statutes, Consultants Competitive
Negotiation Act. The Grantee shall provide, upon request, documentation of compliance with
this law to the Commission for each consultant contract it enters.
10.30 Competitive Procurement: Procurement of all services, vehicles, equipment or other
commodities shall comply with the provisions of Section 287.057, Florida Statutes. Upon the
Commission's request, the Grantee shall certify compliance with this law.
11.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
11.10 Equal Employment Opportunity: In connection with the carrying out of this
Agreement, the Grantee shall not discriminate against any employee or applicant for
employment because of race, age, disability, creed, color, sex or national origin. The Grantee
will take affirmative action to ensure that applicants are employed, and that employees are
treated during employment, without regard to their race, age, disability, creed, color, sex, or
national origin. Such action shall include, but not be limited to, the following: Employment
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;
rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Grantee shall insert the foregoing provision modified only to show the
particular contractual relationship in all its contracts in connection with the development of
operation of the Project, except contracts for the standard commercial supplies or raw materials,
and shall require all such contractors to insert a similar provision in all subcontracts, except
subcontracts for standard commercial supplies or raw materials. The Grantee shall post, in
conspicuous places available to employees and applicants for employment for Project work,
notices setting forth the provisions of the non-discrimination clause.
11.20 Title VI - Civil Rights Act of 1964: The Grantee must comply with all the
requirements imposed by Title VI of the Civil Rights Act of 1964 (78 Statute 252), the
Regulations of the Federal Department of Transportation, the Regulations of the Federal
Department of Justice and the assurance by the Grantee pursuant thereto.
11.30 Prohibited Interests:
11.31 Contracts or Purchases: Unless authorized in writing by the Commission, no
officer of the Grantee, or employee acting in his or her official capacity as a purchasing
agent, shall either directly or indirectly purchase, rent, or lease any realty, goods, or
services for the Grantee from any business entity of which the officer or employee or the
officer's or employee's business associate or spouse or child is an officer, partner, director,
or proprietor or in which such officer or employee or the officer's or employee's spouse or
child, or any combination of them, has a material interest.
11.32 Business Conflicts: Unless authorized in writing by the Commission, it is unlawful
for an officer or employee of the Grantee, or for any company, corporation, or firm in
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which an officer or employee of the Grantee has a financial interest, to bid on, enter into,
or be personally interested in the purchase or the furnishing of any materials, services or
supplies to be used in the work of this agreement or in the performance of any other work
for which the Grantee is responsible.
11.33 Solicitations: No officer or employee of the Grantee shall directly or indirectly
solicit or accept funds from any person who has, maintains, or seeks business relations
with the Grantee.
11.34 Former Employees - Contractual Services: Unless authorized in writing by the
Commission, no employee of the Grantee shall, within 1 year after retirement or
termination, have or hold any employment or contractual relationship with any business
entity in connection with any contract for contractual services which was within his or her
responsibility while an employee.
11.35 Former Employees - Consulting Services: The sum of money paid to a former
employee of the Grantee during the first year after the cessation of his or her
responsibilities, by the Grantee, for contractual services provided to the Grantee, shall not
exceed the annual salary received on the date of cessation of his or her responsibilities.
The provisions of this section may be waived by the Grantee for a particular contract if the
Grantee determines, and the Commission approves, that such waiver will result in
significant time or cost savings for the Grantee and the project.
The Grantee shall insert in all contracts entered into in connection with this Agreement and
shall require its contractors to insert in each of their subcontracts, the following provision:
"No member, officer, or employee of the Grantee during his tenure or for one year
thereafter shall have any interest, direct or indirect, in this contract or the proceeds
thereof."
The provisions of this section shall not be applicable to any agreement between the
Grantee and its fiscal depositories, or to any agreement for utility services the rates for
which are fixed or controlled by a Governmental agency.
11.40 Non-discrimination of Persons With Disabilities: The Grantee and any of its
contractors or their sub-contractors shall not discriminate against anyone on the basis of a
handicap or disability (physical, mental or emotional impairment). The Grantee agrees that no
funds shall be used to rent, lease or barter any real property that is not accessible to persons
with disabilities nor shall any meeting be held in any facility unless the facility is accessible to
persons with disabilities. The Grantee shall also assure compliance with The Americans with
Disabilities Act, as amended, as it may be amended from time to time.
11.50 Lobbying Prohibition: No Grantee may use any funds received pursuant to this
Agreement for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
No Grantee may employ any person or organization with funds received pursuant to this
Agreement for the purpose of lobbying the Legislature, the judicial branch, or a state agency.
The "purpose of lobbying" includes, but is not limited to, salaries, travel expenses and per diem,
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the cost for publication and distribution of each publication used in lobbying; other printing;
media; advertising, including production costs; postage; entertainment; telephone; and
association dues. The provisions of this section supplement the provisions of Section 11.062,
Florida Statutes, which is incorporated by reference into this Agreement.
11.60 Public Entity Crimes: No Grantee shall accept any bid from, award any contract to, or
transact any business with any person or affiliate on the convicted vendor list for a period of 36
months from the date that person or affiliate was placed on the convicted vendor list unless that
person or affiliate has been removed from the list pursuant to Section 287.133, Florida Statutes.
The Grantee may not allow such a person or affiliate to perform work as a contractor, supplier,
subcontractor, or consultant under a contract with the Grantee. Iff the Grantee was transacting
business with a person at the time of the commission of a public entity crime which resulted in
that person being placed on the convicted vendor list, the Grantee may also not accept any bid
from, award any contract to, or transact any business with any other person who is under the
same, or substantially the same, control as the person whose name appears on the convicted
vendor list so long as that person's name appears on the convicted vendor list.
11.70 Homeland Security: Grantee shall utilize the U.S. Department of Homeland Security's
E-Verify system, in accordance with the terms governing use of the system, to confirm the
employment eligibility of:
1. all new persons employed by the grantee during the term of the grant agreement to
perform employment duties within Florida; and
2. all new persons, including subcontractors, assigned by the grantee to perform work
pursuant to the contract with the Commission.
The Commission shall consider the employment by any vendor of unauthorized aliens a violation
of Section 274A(e) of the Immigration and Nationality Act. If the vendor knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this agreement.
Refer to the U.S. Department of Homeland Security's website at www.dhs.gov to learn more
about E-Verify.
12.00 Miscellaneous Provisions:
12.10 Environmental Pollution: All Proposals, Plans, and Specifications for the acquisition,
reconstruction, or improvement of vehicles or equipment, shall show that such vehicles or
equipment are equipped to prevent and control environmental pollution.
12.20 Commission Not Obligated to Third Parties: The Commission shall not be obligated
or liable hereunder to any party other than the Grantee.
12.30 When Rights and Remedies Not Waived: In no event shall the making by the
Commission of any payment to the Grantee constitute or be construed as a waiver by the
Commission of any breach of covenant or any default which may then exist, on the part of the
Grantee, and the making of such payment by the Commission while any such breach or default
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shall exist shall in no way impair or prejudice any right or remedy available to the Commission
for such breach or default.
12.40 How Contract Affected by Provisions Being Held Invalid: If any provision of this
Agreement is held invalid, the provision shall be severable and the remainder of this Agreement
shall not be affected. In such an instance, the remainder would then continue to conform to the
terms and requirements of applicable law.
12.50 Bonus and Commissions: By execution of the Agreement, the Grantee represents
that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of
obtaining an approval of its financing hereunder.
12.60 State or Territorial Law: Nothing in the Agreement shall require the Grantee to
observe or enforce compliance with any provision thereof, perform any other act or do any
other thing in contravention of any applicable State or Federal law. Provided, that if any of the
provisions of the Agreement violate any applicable State or Federal law, the Grantee will at once
notify the Commission in writing in order that appropriate changes and modifications may be
made by the Commission and the Grantee to the end that the Grantee may proceed as soon as
possible with the Project.
12.70 Venue: This agreement shall be governed by and construed in accordance with the
laws of the State of Florida. In the event of a conflict between any portion of the contract and
the Florida law, the laws of Florida shall prevail. The Grantee agrees to waive forum and venue
and that the Commission shall determine the forum and venue in which any dispute under this
Agreement is decided.
12.80 Purchased Vehicles or Equipment:
12.81 Maintenance of Purchased Vehicles or Equipment: The Grantee agrees to
maintain the vehicles and equipment purchased or financed in whole or in part with
Transportation Disadvantaged Trust Funds pursuant to this Agreement in good working
order for the useful life of the vehicles and equipment. The Grantee agrees not to make
alterations or modifications to the equipment or vehicles without the consent of the
Commission. The Grantee shall notify the Commission in writing of any lease or assignment
of operational responsibility of project vehicles and equipment to third-persons.
12.82 Utilization: The Grantee agrees to assure that all Project equipment and vehicles
purchased with Transportation Disadvantaged Trust Funds are used to meet the identified
transportation needs of the transportation disadvantaged and in support of the service plan
established under the provisions of Rule 41-2, Florida Administrative Code, to serve the
transportation needs of the transportation disadvantaged of the area. Purchased Project
equipment and vehicles shall be operated to their maximum possible efficiency. Purchased
vehicles and equipment will be used for the period of their useful lives in accordance with
the most current Commission policies. The Commission may, after consultation with the
Grantee, transfer purchased equipment and vehicles that it deems to be underutilized or
that is not being operated for its intended purpose. This underutilized equipment and
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vehicles will be returned to the Commission at a specified location at a mutually agreeable
time. Reimbursement of any equity or interest of the Grantee will be made after another
party has assumed the obligations under the terms and conditions of this Agreement or
disposal of said items by sale has occurred. The Commission shall make the sole
determination of the Grantee's interest and reimbursement. As determined by the
Commission, failure to satisfactorily utilize vehicles and equipment that are purchased with
Project funds shall be sufficient cause for nonpayment by the Commission as provided in
Section 7.20.
12.83 Disposal of Purchased Project Equipment: Useful life of capital equipment is
defined in the Commission's Capital Equipment Procedure as incorporated herein by
reference. The following applicable process must be used prior to disposition of any capital
equipment purchased with these grant funds:
a) When the Grantee is still under contract with the Commission and the capital equipment
still has useful life, the Grantee must request written approval from the Commission
prior to disposing of any equipment purchased or financed in whole or in part pursuant
to this Agreement, including vehicles, during its useful life, for any purpose. Proceeds
from the sale of purchased project equipment and vehicles shall be documented in the
project file(s) by the Grantee. With the approval of the Commission, these proceeds may
be re-invested for any purpose which expands transportation disadvantaged services to
those who are transportation disadvantaged. If the Grantee does not elect to re-invest
for purposes which expand transportation disadvantaged services, the gross proceeds
from sale shall be refunded to the Commission in the same participation percentage
ratios as were used to fund the original purchase.
b) The purchase of all vehicles and equipment financed in whole or in part pursuant to this
Agreement shall be undertaken by the Grantee on behalf of the Florida Commission for
the Transportation Disadvantaged in accordance with State regulations and statutes.
Title to any vehicle purchased with Project funds shall be in the name of the Grantee,
subject to lien in favor of the Commission. The Commission will relinquish all interest in
the vehicles and equipment when it has reached the end of its useful life at which time
the Commission will satisfy its lien of record.
c) When a Grantee is no longer an eligible recipient of Trip & Equipment Grant funds and
no longer a Commission approved Community Transportation Coordinator, the capital
equipment with useful life purchased with these grant funds must be transferred to an
eligible recipient in accordance with the Commission's Capital Equipment Procedure.
12.84 Equivalency of Service: In the event that this agreement involves the purchasing of
vehicles, upon the Commission's request, the Grantee shall submit to the Commission,
certification that such equipment meets or exceeds equivalency of service requirements in
accordance with the Commission's Capital Equipment Procedures. Failure to abide by this
requirement shall be sufficient cause for nonpayment by the Commission as provided in
Section 8.20.
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13.00 Contractual Indemnity: It is not intended by any of the provision of this Agreement to
create in the public or any member thereof, a third-party beneficiary under this Agreement, or to
authorize anyone not a party to this Agreement to maintain a suit for personal injuries or property
damage pursuant to the terms or provisions of this Agreement. The Grantee guarantees the
payment of all just claims for materials, supplies, tools, or labor and other just claims against the
Grantee or any subcontractor, in connection with this Agreement. Additionally, to the extent
permitted by law and as limited by and pursuant to the provisions of Section 768.28, Florida Statutes,
the Grantee agrees to indemnify, and hold harmless the Commission, including the Commission's
officers and employees, from liabilities, damages, losses, and costs, including but not limited to,
reasonable attorney's fees, to the extent caused by negligence, recklessness, or intentional wrongful
misconduct of the Grantee and persons employed or utilized by the Grantee in the performance of
this Agreement. This indemnification shall survive the termination of this agreement. Nothing
contained in this paragraph is intended to nor shall it constitute a waiver of the State of Florida and
the Grantee's sovereign immunity. Additionally, the Grantee agrees to include the following
indemnification in all contracts with contractors/subcontractors and consultants/subconsultants who
perform work in connection with this agreement.
"To the fullest extent permitted by law, the Grantee's contractor/consultant shall
indemnify, and hold harmless the Commission for the Transportation Disadvantaged,
including the Commission's officers and employees, from liabilities, damages, losses, and
costs, including but not limited to, reasonable attorney's fees, to the extent caused by
negligence, recklessness, or intentional wrongful misconduct of the Contractor/consultant
and persons employed or utilized by the contractor/consultant in the performance of this
Agreement.
This indemnification shall survive the termination of this agreement. Nothing contained in
this paragraph is intended to nor shall it constitute a waiver of the State of Florida and
the Grantee's sovereign immunity."
14.00 Appropriation of Funds: The State of Florida's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the Legislature. If applicable, the
Grantee's performance of its obligations under this Agreement is subject to an appropriation by the
Grantee's Board of County Commissioners for the purposes set forth hereunder. The Commission
acknowledges where the Grantee is a political subdivision of the State of Florida it is authorized to act
in accordance with the Grantee's purchasing ordinance(s), laws, rules and regulations.
15.00 Period of Agreement: The Grantee agrees to begin providing services on July 1, 2024, and
to complete the Project on or before June 30, 2025. If the Grantee does not complete the Project
within this time period, this agreement will expire. Expiration of this agreement will be considered
termination of the Project and the procedure established in Section 8.00 of this agreement shall be
initiated. For the purpose of this section, completion of project is defined as the latest date by which
services may have been provided or equipment may have been received as provided in the project
description (Exhibit A). Unless otherwise extended by the Commission, all reimbursement invoices
must be received by the Commission no later than August 15, 2025.
Trip&Equipment Grant Agreement 2024/2025 Page 17 of 27
Form Rev. 06/20/2024
Collier
16B 8
16.00 Agreement Format: All words used herein in the singular form shall extend to and include
the plural. All words used in the plural form shall extend to and include the singular. All words used
in any gender shall extend to and include all genders.
17.00 Execution of Agreement: This agreement may be simultaneously executed in a minimum of
two counterparts, each of which so executed shall be deemed to be an original, and such
counterparts together shall constitute one in the same instrument.
18.00 Vendors and Subcontractors Rights: Vendors (in this document identified as the
Grantee) providing goods and services to the Commission will receive payments in accordance with
Section 215.422, Florida Statutes. The parties hereto acknowledge Section 215.422, Florida Statutes,
and hereby agree that the time in which the Commission is required to approve and inspect goods
and services shall be for a period not to exceed eleven (11) working days upon receipt of a proper
invoice. The Florida Department of Transportation has twenty (20) days to deliver a request for
payment (voucher) to the Department of Financial Services after receiving an approved invoice from
the Commission. The twenty (20) days are measured from the latter of the date the invoice is
received or the goods or services are received, inspected, and approved.
If a payment is not available within forty (40) days after receipt of the invoice and receipt, inspection
and approval of goods and services, a separate interest penalty per day (as defined by Rule) will be
due and payable, in addition to the invoice amount to the Grantee. The interest penalty provision
applies after a 35-day time period to health care providers, as defined by rule. Interest penalties of
less than one (1) dollar will not be enforced unless the Grantee requests payment. Invoices which
have to be returned to a Grantee because of vendor preparation errors will result in a delay in the
payment. The invoice payment requirements do not start until a properly completed invoice is
provided to the Commission.
A Vendor Ombudsman has been established within the Department of Management Services. The
duties of this individual include acting as an advocate for vendors who may be experiencing problems
in obtaining timely payment(s) from the Commission. The Vendor Ombudsman may be contacted at
(850) 413-5516.
19.00 Payment to Subcontractors: Payment by the Grantee to all subcontractors with approved
third party contracts shall be in compliance with Section 287.0585, Florida Statutes. Each third party
contract from the Grantee to a subcontractor for goods or services to be performed in whole or in
part with Transportation Disadvantaged Trust Fund moneys, must contain the following statement:
When a contractor receives from a state agency any payment for contractual services,
commodities, supplies, or construction contracts, except those construction contracts subject
to the provisions of Chapter 339, the contractor shall pay such moneys received to each
subcontractor and supplier in proportion to the percentage of work completed by each
subcontractor and supplier at the time of receipt of the payment. If the contractor receives
less than full payment, then the contractor shall be required to disburse only the funds
received on a pro rata basis with the contractor, subcontractors, and suppliers, each
receiving a prorated portion based on the amount due on the payment. If the contractor
without reasonable cause fails to make payments required by this section to subcontractors
Trip&Equipment Grant Agreement 2024/2025 Page 18 of 27
Form Rev. 06/20/2024
Collier
1 6B 8
and suppliers within seven (7) working days after the receipt by the contractor of full or
partial payment, the contractor shall pay to the subcontractors and suppliers a penalty in the
amount of one-half of one percent of the amount due, per day, from the expiration of the
period allowed herein for payment. Such penalty shall be in addition to actual payments
owed and shall not exceed 15 percent of the outstanding balance due. In addition to other
fines or penalties, a person found not in compliance with any provision of this section may
be ordered by the court to make restitution for attorney's fees and all related costs to the
aggrieved party or the Department of Legal Affairs when it provides legal assistance
pursuant to this section. The Department of Legal Affairs may provide legal assistance to
subcontractors or vendors in proceedings brought against contractors under the provisions
of this section.
20a00 Modification: This Agreement may not be changed or modified unless authorized in writing
by both parties.
Trip&Equipment Grant Agreement 2024/2025 Page 19 of 27
Form Rev. 06/20/2024
Collier
6g 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
IN WITNESS WHEREOF, the parties hereto have duly executed and delivered this agreement as of
the date set forth below:
GRANTEE: COLLIER COUNTY BOARD OF COMMISSION FOR THE TRANSPORTATION
COUNTY COMMISSIONERS DISADVANTAGED
BY: BY: c1
Chris Hall, Chairman TITLE: Executive Director(Commission Designee)
DATE: (Vz5 / Z j DATE: 7/,a j2024
A . ,
p iciri form and legality
4111
Jeffrey A.I la ow,County Attorney
t4k.'A
.. +�
LER I,Crystal K.Klrirei�.Grler,.o �rl9�irJtiar d.fri oilier County
CRYSTN
do hearty cedite that the'above instrument jsatrue and correct
i . i r r �Py f t e I filed in Collier County,Mort&
?-� By: Deputy Clerk
as fo:i!rnp; j; Iesk Dote:
ignature only `° -
.;. 7,
w �4'
Trip&Equipment Grant Agreement 2024/2025 Page 20 of 27
Form Rev. 06/20/2024
Collier
i6g 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
EXHIBIT A
PROJECT DESCRIPTION AND RESPONSIBILITIES
TRIP/EQUIPMENT
This exhibit forms an integral part of that Grant Agreement, between the State of Florida,
Commission for the Transportation Disadvantaged and Collier County Board of County
Commissioners, 8300 Radio Road, Naples, Florida, 34104.
I. PROJECT LOCATION: Collier County(ies)
IL PROJECT DESCRIPTION: To purchase passenger trips and/or capital equipment so that
transportation can be provided to eligible transportation disadvantaged individuals in accordance
with Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current
Commission policies and the Fiscal Year 2024-25 Program Manual and Instructions for the Trip &
Equipment. Services shall be provided and equipment, including vehicles, will be utilized
through a coordinated transportation system which has a Memorandum of Agreement in effect,
as set forth in Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code. Trips
shall be purchased at the fares indicated in Exhibit B, Page 2 of 2 attached to and made a part
of this agreement. There shall be an approved eligibility application for each rider who receives
transportation service (trip or bus pass). In addition, documentation which supports the
eligibility determination shall be maintained by the Grantee as part of the rider's eligibility file.
Capital equipment will consist of: None.
III. DELIVERABLES:
Passenger Trips — In accordance with the Commission's invoice procedures, backup
documentation shall accompany each invoice for transportation. The backup documentation
identifies specific trips designated as eligible for reimbursement with Transportation
Disadvantaged Trust Funds. The backup documentation shall support the Trip Summary Data
Report that is submitted as part of the Grantee's invoice for reimbursement.
Capital Equipment — In accordance with the Commission's invoice procedures, an invoice from
the equipment vendor, a record of payment by the Grantee shall be submitted as part of the
Grantee's invoice for reimbursement, unless Exhibit D applies. For vehicles purchases, a copy of
the Application for Title reflecting the Commission as first Lien Holder is also required.
IV. SPECIAL CONSIDERATIONS BY GRANTEE: All project equipment or vehicles shall meet or
exceed the applicable criteria set forth in the latest Florida Department of Transportation's
Guidelines for Acquiring Vehicles or criteria set forth by any other federal, state, or local
government agency.
V. SPECIAL CONSIDERATIONS BY COMMISSION: Not applicable.
Trip&Equipment Grant Agreement 2024/2025 Page 21 of 27
Form Rev. 06/20/2024
collier
16B 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
EXHIBIT B
PROJECT BUDGET AND DISBURSEMENT SCHEDULE
This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission
for the Transportation Disadvantaged and Collier County Board of County Commissioners, 8300 Radio
Road, Naples, Florida, 34104.
I. PROJECT COST:
Estimated Project Cost shall conform to those eligible costs as indicated by Chapter 427, Florida Statutes,
Rule 41-2, Florida Administrative Code, the most current Commission policies and Fiscal Year 2024-25
Program Manual and Instructions for the Trip & Equipment Grant. Trips shall be purchased at the fares
indicated in Exhibit B, Page 2 of 2 attached to and made a part of this agreement.
Grantee shall invoice on a monthly basis actual costs that may be above or below (+/-) the amount of the
monthly allocation disbursement schedule reflected on Exhibit B. At times, this may result in "underbilling"
or "overbilling". Any excess (underbilled) funds may be recaptured on a monthly invoice that does not
exceed the cumulative total of funds disbursed to date with supporting documentation. No excess funds
remaining on the grant at the end of the grant period will be reimbursed to the Grantee. Any overpayment
of TD funds must be repaid to the Commission upon project completion. Reimbursement payment for
transportation services shall not be provided to the Grantee until documentation supporting such services
has been approved. In addition, payment shall not be provided to the Grantee for capital until the capital
has been received and proof of payment and other back up documentation, as requested, is provided to
the Commission unless Exhibit D applies. The project must be completed (capital received and approved by
the Grantee) no later than June 30, 2025. Grantee will make every effort to submit invoices within thirty
(30) days after the month of service provision.
TD Trust Fund Trips $ 850,357.00 43202718401
Voluntary Dollars 30.00 43202818401
TOTAL $ 850,387.00
II. SOURCE OF FUNDS:
Commission for the Transportation
Disadvantaged State Funds (no more than 90%) $765,322.00
Local Cash Match (10%) $85,035.00
Voluntary Dollar Contributions $27.00
Monetary Value of In-Kind Match for Voluntary Dollar Contributions $ 3.00
Total Project Cost $850,387.00
III. DISBURSEMENT SCHEDULE OF COMMISSION (State) FUNDS $
FY 24/25 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Trips $63,813 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776 $63,776
Capital 0
Trip&Equipment Grant Agreement 2024/2025 Page 22 of 27
Form Rev. 06/20/2024
Collier
16g g
EXHIBIT B
PAGE 2 OF 2
TRANSPORTATION DISADVANTAGED TRUST FUND
SERVICE RATES
COMMUNITY TRANSPORTATION COORDINATOR: Collier County Board of County Commissioners
EFFECTIVE DATE: July 1, 2024
TYPE OF SERVICE TO BE UNIT COST PER UNIT
PROVIDED (Passenger Mile,Trip, or Pass) $
Ambulatory Trip $ 38.55
Wheelchair Trip $ 66.08
Group Trip - Per Passenger Trip $ 24.20
ADA Passenger Fare Trip $ 3.00
ADA Passenger Fare Reduced Pass $ 1.00
CERTIFICATION (To Be Completed By Commission Staff):
I certify that the cost for each line item budget category has been evaluated and determined to be
allowable, reasonable, and necessary as required by section 216.3475, F.S. Documentation is on file evidencing the methodology used
and the conclusions reached.
Name: John Irvine Signature: j4,01,14
Title: Project Manager Date: '1(/ / 2 02i
Trip&Equipment Grant Agreement 2024/2025 Page 23 of 27
Form Rev. 06/20/2024
Collier
� 6B 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
EXHI ,IT C
STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT ACT)
THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE
FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Awarding Agency: Commission for the Transportation Disadvantaged/Florida Department
of Transportation
State Project Title: COMMISSION FOR THE TRANSPORTATION DISADVANTAGED (CTD)
TRIP & EQUIPMENT GRANT PROGRAM
CSFA Number: 55.001
*Award Amount: $765,349.00
*The state award amount may change with supplemental agreements
Specific project information for CSFA Number 55.001 is provided at:
https://apps.fldfs.com/fsaa/searchCataloq.aspx
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO
THIS AGREEMENT:
State Project Compliance Requirements for CSFA Number 55.001 are provided at:
https_/Ipps.fidfs.com/fsaa/searchCompliance.aspx
The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx
Trip&Equipment Grant Agreement 2024/2025 Page 24 of 27
Form Rev. 06/20/2024
Collier
16B 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
EXHIBIT D
ALTERNATIVE ADVANCE PAYMENT FINANCIAL PROVISIONS
Rural Communities/Rural Areas of Opportunity
This exhibit forms an integral part of that Grant Agreement, between the State of Florida,
Commission for the Transportation Disadvantaged and Collier County Board of County
Commissioners, 8300 Radio Road, Naples, Florida, 34104.
Agreements providing federal or state financial assistance to a county or municipality that is a rural
community or rural area of opportunity as defined in Section 288.0656(2), F.S., is eligible for
alternative advance payment, per Section 215.971(1)(h), F.S.
1. The amount of the Invoice submitted to the Commission for verified and eligible costs incurred by
the Grantee or invoiced by the Grantee's contractor(s) and consultant(s) does not exceed the total
amount of the costs incurred by the Grantee or invoice(s) received from the Grantee's contractor(s) or
consultant(s).
2. All Invoices received from the Grantee clearly separate any cost(s) incurred by the Grantee and
the Grantee's contractor(s) or consultant(s) for eligible costs and performance under the terms and
conditions of this Agreement.
3. All Invoices submitted to the Commission provide complete documentation, including copies of
all contractor or consultant invoices when applicable and the date(s) the authorized work was
performed and accepted by the Grantee, in sufficient detail to substantiate the eligibility of the
cost(s) and performance covered by the Grantee's Invoice.
4. The Grantee has certified, on each invoice, that the costs invoiced by the Grantee or the
Grantee's contractor(s) and/or consultant(s) are valid and have been incurred by the Grantee or
contractor(s) and/or consultant(s) in performance of eligible work under the terms and conditions of
this Agreement.
5. Each invoice subsequent to the first invoice submitted by the Grantee includes Grantee's
certification that all previously invoiced costs have been paid by the Grantee.
Trip&Equipment Grant Agreement 2024/2025 Page 25 of 27
Form Rev. 06/20/2024
Collier
16B 8
FM/JOB No(s). 43202718401/43202818401
CONTRACT NO. G2Z03
AGREEMENT DATE: July 1, 2024
EXHIBIT E
PROJECTS WITH NON-PROFIT ENTITIES
This exhibit forms an integral part of that Grant Agreement, between the State of Florida,
Commission for the Transportation Disadvantaged and Collier County Board of County
Commissioners, 8300 Radio Road, Naples, Florida, 34104.
Pursuant to Section 216.1366, F.S., the Grantee shall provide documentation to indicate the amount
of state funds:
1. Allocated to be used during the full term of this Agreement for remuneration to any member of
the board of directors or an officer of the Grantee.
2. Allocated under each payment by the Commission to be used for remuneration of any member
of the board of directors or an officer of the Grantee. The documentation must indicate the
amounts and recipients of the remuneration.
Such information will be posted by the Commission to the Florida Accountability Contract Tracking
System maintained pursuant to Section 215.985, F.S., and must additionally be posted to the
Grantee's website, if the Grantee is a non-profit organization and maintains a website. The Grantee
shall utilize the Commission's Compensation to Non-Profits Using State Funds (sample attached) for
the purpose of documenting the compensation. The Grantee shall provide to the Commission the
initial completed forms for each applicable board member/officer prior to its first invoice submission.
Grantee shall also submit updated forms within 30 days from receipt of each payment from the
Commission.
Pursuant to Section 216.1366, F.S., the term:
1. "Officer" means a chief executive officer, chief financial officer, chief operating officer, or any
other position performing an equivalent function.
2. "Remuneration" means all compensation earned by or awarded to personnel, whether paid or
accrued, regardless of contingency, including bonuses, accrued paid time off, severance payments,
incentive payments, contributions to a retirement plan, or in-kind payments, reimbursements, or
allowances for moving expenses, vehicles and other transportation, telephone services, medical
services, housing, and meals.
3. "State funds" means funds paid from the General Revenue Fund or any state trust fund, funds
allocated by the Federal Government and distributed by the state, or funds appropriated by the state
for distribution through any grant program. The term does not include funds used for the state
Medicaid program.
Trip&Equipment Grant Agreement 2024/2025 Page 26 of 27
Form Rev. 06/20/2024
Collier
1 6g 8
Commission for the Transportation Disadvantaged
COMPENSATION TO NON-PROFITS USING STATE FUNDS
Section 216.1366, Florida Statutes, establishes documentation requirements for any contract for services executed,
amended, or extended on or after July 1, 2023, with a non-profit organization as defined in s. 215.97 (2)(m), F.S. The
Commission contracts require the Grantee to provide information regarding the amount of state funds:
•Allocated to be used during the full term of the contract for remuneration to any member of the board of directors or an
officer of the Grantee.
•Allocated under each payment by the public agency to be used for remuneration of any member of the board of directors
or an officer of the Grantee.
This Form shall be used to document the compensation to non-profits using state funds. The Grantee shall complete the
Form using the amounts and recipients of the remuneration as provided below.
The completed Form shall be provided by the Grantee to the Commission within 30 days of receipt of a payment from the
Commission. Failure to timely provide the Form may result in rejection of subsequent invoices received by the
Commission, immediate termination of the contract, or whatever action is deemed appropriate by the Commission.
Name:
Title:
Agency Agreement/Contract /Invoice #:
Total Contract Amount:
Contract Term:
Total Amount Total Amount Paid Amount Paid from
Line Item Budget Category Allocated State Funds
Salaries
Fringe Benefits
Bonuses
Accrued Paid Time Off
Severance Payments
Retirement Contributions
In-Kind Payments
Incentive Payments •
Reimbursement Allowances
Moving Expense
Transportation Costs
Telephone Services
Medical Services
Housing Costs
Meals
CERTIFICATION: I certify that the amounts listed above are true and accurate and in accordance with the
approved budget.
Signature: Title:
Name: Date:
Trip&Equipment Grant Agreement 2024/2025 Page 27 of 27
Form Rev. 06/20/2024
Collier
16B 8
RESOLUTION NO. 2024-1 20
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, APPROVING THE FILING AND EXECUTION OF A
TRANSPORTATION DISADVANTAGED TRIP & EQUIPMENT GRANT
AGREEMENT WiTH THE FLORIDA COMMISSION FOR THE
TRANSPORTATION DISADVANTAGED IN TILE AMOUNT OF S765,3,19.00 AND
AUTHORIZING THE COUNTY MANAGER TO SiGN THE (:RANT AGREEMENT
AND RELATED DOCUMENTS.
WHEREAS. the Board of County Commissioners ("Board-) is eligible to receive a Transportation
Disadvantaged 'Trip & Equipment Grant and to undertake a transportation disadvantaged service project as
authorized by Florida Statutes section 427.0159 and Florida Administrative Code Rule d 1-2: and
WHEREAS, the Board wishes to memorialize its authorization of the filing and execution of a
'Transportation Disadvantaged Trip & Equipment Grant Agreement ("Agreement") with the Florida
Commission for the Transportation Disad‘antaged (FCTD) in the amount of$763.349 (with a total project
cost of$850,387).
NOW THEREFORE,BE IT RESOLVED by the Board of County Commissioners.Collier County.
Florida.that :
1. The Board approves and authorizes the County Manager to execute the Grant Agreement.
amendments.warranties. certifications and any other documents required in connection with the
Agreement with the Florida Commission for the Transportation Disadvantaged.
2. 'I he Board's Registered Agent in Florida is Jetlirey A.Klatzkow.County Attorney.The registered
Agent' s address is 3299 East Tam iami'Trail. Ste 800. Naples, FL 34 1 12.
3. This Resolution shall be effective immediately upon signature by the Chairman.
'e This Resolution adopted alter motion. second and majority vote favoring same. this
fh 4 7 day pf Synt 2024.
VI EST:S f - ,. BOARD OF ) N'TY COMMISSIONERS
-C.R`t'STAt._f RI.AVEL. Clerk COLLILIt ( ll l Y. l RID
Most as o a Depute C erk Chris I fall. Chairman
IstL siy ature only
Appr(j,,• • t( fo Ti and legality:
1 I,Onptal K.KinYei,iCler::f Cc 3ftsjn and for Collier County
•
do he"ne tii of th�.ahq eapstt�+!Went is a true and correct
apy of tik0.{final fited'in�CofGes County,Florid
!i._' By: Deputy Clerk
.Ieffre . K!at kow Date: Digitally
Count Attorn> signed by CAO
`� ' CAO Date:
4�. 2024.06.18
R C`),4,{ 09:13:09
",_,.. -04'00'
1 6B 8
Fbr do Carmiss;on
I' Transportation Disadvantaged
Traespertetion Trip & Equipment Grant Recipient Information
Disedvontocged
Legal Name Collier County Board of County Commissioners
Federal Employer Identification 59-6000558
Number
Registered Address 8300 Radio Road
City and State Naples, FL Zip Code 34104
Contact Person for this Grant Caroline Soto Phone Number 239-252-6932
Format 111-111-1111
E-Mail Address(Required) Caroline.Soto@colliercountyfl.gov
Project Location(County(ies)] Collier County
Budget Altocati i .�. .�.
Grant Amount-State Allocation[90%] $765,322.00
Grant Amount-Local Match[10%] $85,035.00
Voluntary Dollar Amount $27.00
Local Match for Voluntary Dollars[In Kind] $3.00
Total Project Amount $850,387.0
Capital Equipment Request
Description of Capital Equipment $Amount
•
Local Coordinating Board Review IS Required if Requesting Capital Equipment
The purchase of capital equipment is included and has been reviewed by the Local Coordinating Board.
Signature of Local Coordinating Board Chairperson Date
I, the authorize antee Representative, hereby certify that the information herein is true and accurate and is
submitted in dan e ith th 2024-25 Program Manual and Instructions for the Trip & Equipment Grant.
6126 2-1t
Signature rant Recipient Representative Date
I,Crystal K.Kinzel,Clrr f Cc.rsjn aitd fnr Collier County
do hearhy certif./that th txWe?ins raeltiF' a true and correct ,,
c,.oy f I n iu n a I -
By Ct tyClerk
Date: Approves * t . i and legality y ,']. '7 g
,, est
r
TE Grant Recipientpoc 2024-25.61ocx Jeffrey A. KI •ko County Attorney , signature m ty
Form Revised 04/5/2024
til