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Backup Documents 06/25/2024 Item #16D10 16D1 0 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attomey Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Wendy Klopf Community and Human , 06/25/2024 Services 2. County Attorney County Attorneys Office 414,4 6/2,sf2 ' 3. BCC Office Board of County Commissioners CO 4. 4115/24 4. Minutes & Records Clerk of Courts Office /. /444i. /7w 1 .2) PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Wendy Klopf/CHS Phone Number 252-2901 Contact/ Department Agenda Date Item was 06/25/2024 Agenda Item Number 16D 10 Approved by the BCC Type of Document SHIP Rental Rehab SHRR23-001 CCHA Number of Original 1 Attached Documents Attached PO number or account NA number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? WK 2. Does the document need to be sent to another agency for additional signatures? If yes, NA provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be WK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the WK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's WK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 06/25/2024 and all changes made WK during the meeting have been incorporated in the attached document. The County op Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the WK r is' BCC,all changes directed by the BCC have been made, and the document is ready for the " r" Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16D10 Grant- SHIP FY 2022-2023 and FY 2023-2024 Agreement#: SHRR-23-001 Activity: Rental Rehabilitation SPONSOR: Collier County Housing Authority CSFA#: 52.901 FY 23 $345,020.00 FY 24 $154,980.00 Total Award Amount: $500,000.00 UEI#: WHDZXBD56QL FEIN: 59-1490555 Period of Performance: June 11,2024, through June 30, 2026 FISCAL YEAR: December 31st MONITORING END: September 30, 2056 AGREEMENT BETWEEN COLLIER COUNTY AND Collier County Housing Authority Rental Rehabilitation Program THIS AGREEMENT is made and entered into this ,cP6l b day of a.ime , 2024, by and between Collier County, a political subdivision of the State of Florida, (COUNTY) having its principal address as 3339 E. Tamiami Trail, Suite 211,Naples FL 34112, and Collier County Housing Authority) (SPONSOR) a not-for-profit corporation existing under the laws of the State of Florida, having its principal office 1800 Farm Worker Way, Immokalee, FL 34142. WHEREAS, the William E. Sadowski Affordable Housing Act adopted by the State of Florida in 1992 provided a dedicated revenue source for affordable housing in Florida and created the State Housing Initiatives Partnership (SHIP) Program; and WHEREAS, the State Housing Initiatives Program is established in accordance with Section 420.907-9079, Florida Statutes and Chapter 67-37, Florida Administrative Code; and WHEREAS,the COUNTY is a participant in the State Housing Initiatives Partnership Program; and WHEREAS, pursuant to the State Housing Initiatives Partnership Program, the COUNTY is undertaking certain activities to primarily benefit persons or households earning not greater than 80 percent of median annual income adjusted for family size; and WHEREAS, the Fiscal Year 2022-2025 Local Housing Assistance Plan (LHAP), as amended, was adopted by the Board of County Commissioners on April 26, 2022, Resolution No. 2022-68A and amended by technical revision November 10, 2022 and Collier County Housing Authority Digitally SHRR23-00I 1 signed by CAO SHIP Rental Rehabilitation Program Date: CAO 2024.06.12 16:34:27 -04'00' 16D10 WHEREAS, the COUNTY and the SPONSOR desire to provide Rental Rehabilitation, in accordance with this Agreement and the aforementioned Local Housing Assistance Plan; and WHEREAS, the COUNTY desires to engage the SPONSOR to implement such undertakings, as specified in Exhibit B, and determines that they are valid and worthwhile County purposes. NOW,THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the Parties as follows: PART I SCOPE OF WORK The SPONSOR shall, in a satisfactory and proper manner and consistent with any standards required as a condition of the providing SHIP funds, as determined by Collier County Community and Human Services (CHS), perform the tasks necessary to conduct the program as follows: Project Name: SHIP Rental Rehabilitation-HVAC and Exterior Windows Description of project and outcome: CHS, as an administrator of the SHIP program, will make available FY 2022-2023 and FY 2023-2024 SHIP funds up to the amount of $500,000.00 to Collier County Housing Authority (CCHA) for the rehabilitation of affordable rental housing unites owned by CCHA. Project Component One: Purchase and installation of HVAC systems and Exterior Windows including any related construction, permitting, installation costs and any other associated costs/fees. A. Project Tasks: 1. Initiate Solicitation 2. Select Contractor Bid. (a minimum of three bids are required) 3. Issue Contractor's Notice to Proceed 4. Obtain Liability, Workers Comp and Property Insurance 5. Execute Contractor Agreement 6. Apply for Permits 7. Schedule Inspection for Certificate of Completion Q. SHIP Documentation Requirements Compliance Criteria: Activities carried out with funds under this Agreement will be performed in compliance with State Housing Incentives Partnership(SHIP)Program, Florida Statute 420.9071,and Chapter 67-37 of the Florida Administrative Code, and any amendments thereto (also referred to as the SHIP Program). I I Collier County Housing Authority SHRR23-001 2 SHIP Rental Rehabilitation Program 16010 1.1 DEFINITIONS AND PURPOSE A. DEFINITIONS Terms shall be as defined in the State Housing Incentives Partnership (SHIP) Program, Section 420.9071, Florida Statutes and Chapter 67-37 of the Florida Administrative Code, and any amendments thereto (also referred to as the SHIP Program). B. PURPOSE The purpose of this Agreement is to state the covenants and conditions under which the SPONSOR will implement the Scope of Work summarized in Section 1.2 and Exhibit B of this Agreement. 1.2 SCOPE OF WORK The SPONSOR shall, in a satisfactory and proper manner as determined by the COUNTY, perform the necessary tasks to administer and implement the described services herein incorporated by reference as Exhibits B and C (Rental Rehabilitation Project Requirements and Budget Narrative), in accordance with the terms and conditions of Requests for Applications, Rental Rehabilitation, State Housing Initiatives Partnership Funding Cycle Fiscal Years 2022- 2023, and 2023-2024 and SPONSOR's Application dated November 7, 2022, and February 10, 2023. 1.3 GRANT AND SPECIAL CONDITIONS A. Within sixty (60) calendar days of the execution of this Agreement, the SPONSOR must deliver to CHS for approval a detailed project schedule for the completion of the project. B. The following resolutions and policies must be submitted within sixty (60) days of this Agreement: Affirmative Fair Housing Policy Affirmative Action/Equal Opportunity Policy ® Conflict of Interest Policy ® Procurement Policy n Uniform Relocation Act Policy Sexual Harassment Policy ® Section 504/ADA ® Fraud Policy Language Assistance and Planning Policy (LAP) n Violence Against Women Act(VAWA) Policy Tenant Waitlist Policy • Tenant Grievance Policy ® Tenant Guidelines(Income) ❑ Marketing Plan ® Property Maintenance Plan ® Capital Needs Assessment Plan Collier County Housing Authority SHRR23-001 3 SHIP Rental Rehabilitation Program 16D10 C. Annual SPONSOR Training Sponsors with Prior Agreement(s) with COUNTY: All SPONSOR staff assigned to the administration and implementation of the Project,established by this Agreement,shall attend the CHS-sponsored Annual Fair Housing training. in addition,at least one staff member shall attend all other CHS-offered training relevant to the Project, as determined by the Grant Coordinator, not to exceed two (2) sessions. 1.4 PROJECT DETAILS A. Project Description/Budget Description State Amount Project Component 1: Purchase and installation of HVAC $500,000.00 systems and Exterior Windows including any related construction, permitting, installation costs and all other associated costs/fees. Total State Funds $500,000.00 The SPONSOR may, with prior COUNTY approval, adjust the budget between Project Components, as needed, to respond to the needs of the community. Total expenditures may not exceed the Total State Funds. The SPONSOR will accomplish the following checked project tasks: ❑ Pay all closing costs related to property conveyance • Maintain, and provide to the COUNTY as requested, beneficiary income certification documentation, retained at SPONSOR location • Maintain Eligibility Documentation, retained at SPONSOR location • Provide Quarterly Reports on project progress ® Ensure attendance by a representative from executive management at quarterly partnership meetings, as requested by CHS • Provide monthly construction and rehabilitation progress reports until completion of construction or rehabilitation • Identify Lead Project Manager __ Provide Site Design and Specifications _ Comply with Davis-Bacon Labor Standards ❑ Comply with Section 3 and maintain documentation ❑ Provide certified payroll weekly throughout construction and rehabilitation U Comply with Uniform Relocation Act (URA), if necessary ❑ Ensure applicable numbers of units are Section 504/ADA accessible B. Program Components/Eligible Activities All services/activities funded must meet the program components, as detailed in Exhibit B. Collier County Housing Authority S11RR23-OOl 4 SHIP Rental Rehabilitation Program 16010 C. Performance Deliverables Program Deliverable Supporting Documentation Submission Schedule Special Grant Policies Policies as stated in this Within 60 days of Agreement (Section 1.3 B) Agreement execution Insurance Proof of insurance coverage Within 60 days Agreement (Flood, Property,O&D) in accordance with Exhibit A execution and annually within 30 days after renewal Detailed Project Schedule Project Schedule Within 60 days of Agreement execution Project Plans and N/A NA Specifications Progress Report Progress report, detailing 10 days after the end of the accomplishments Exhibit E calendar quarter and annually after closeout Annual Audit Monitoring Exhibit F Annually, within 60 days after Report FY end SPONSOR Audit Audit report, Management Within 9 months for Single Letter, and Supporting Audit (otherwise 180 days) Documentation after the end of the SPONSOR fiscal year through 2056 Continued Use Certification Continued Use Certification Annually until 2056 Tenant Lease Agreement Lease Within 60 days of signing this agreement and addendums or changes thereafter through the period of affordability. Operating Expense Report Actual vs. Budget,revenue 30 days after the end of the and expense report and all SPONSOR'S fiscal year supporting documentation,as requested Operating Expense Budget Detailed Operating budget for Initial report due after lease- Report the next fiscal year up and annually thereafter, prior to start of SPONSOR fiscal year,until 2056 Capital Needs Assessment Plan approved by the Initial Plan due after lease-up Plan COUNTY and annually thereafter,prior to start of SPONSOR fiscal year, until 2056 Maintenance Plan Plan approved by the At the time of completion of COUNTY unit(s), with annual submission if plan is revised Register of Tenant Income Summary of Tenant Income At time of full lease up and and Rent and Income Limit, Rent and annually thereafter until 2056 Rent Limit,by unit(Rent Roll) Maintenance Agreement Executed 3rd Party Agreement Initial lease-up and annually thereafter throughout the Collier County Housing Authority SI-IRR23-001 5 SHIP Rental Rehabilitation Program 16D10 Program Deliverable Supporting Documentation Submission Schedule affordability period, if applicable, until 2056 D. Payment Deliverables Payment Deliverable Payment Supporting Submission Schedule Documentation Project Component 1: 1. Exhibit D along with invoice Due at the completion Purchase and installation of and SPONSOR's proof payment of the project. HVAC systems and Exterior as evidenced by cancelled checks Windows including any or bank statements, and any other related construction, documents as requested permitting, installation costs 2. Contractor Bid, first and all other associated submission only costs/fees. 3. Fees, design, permits 4.Waiver of Lien Release, Partial and Final 5. Contractor Agreement 6. Permits 7. Certificate of Completion 1.5 PERIOD OF PERFORMANCE SPONSOR services shall begin on June 11, 2024, and end on June 30, 2026. This Agreement must remain in effect throughout the development process of the Project and is terminated upon completion of rental rehabilitation. The SPONSOR is responsible for ongoing reporting, subject to onsite monitoring,tenant income qualification activities,and continued use for an affordability period of 30 years. In any event, SPONSOR shall complete all services required hereunder prior to June 30, 2026. Any funds not obligated by the expiration date of this Agreement shall automatically revert to the COUNTY. The County Manager or designee may extend the term of this Agreement for a period of up to 180 days after the end of the Agreement. Extensions must be authorized, in writing, by formal letter to the SPONSOR. 1.6 AGREEMENT AMOUNT The COUNTY agrees to make available FIVE HUNDRED TWENTY-FIVE THOUSAND TWENTY DOLLARS AND ZERO CENTS ($500,000.00) for use by the SPONSOR, during the term of the Agreement(hereinafter referred to as the '`Funds"). Modifications to the "Budget and Scope" may only be made if approved by COUNTY. in advance. All services/activities specified in Part 1 Scope of Work shall be performed by SPONSOR or its subcontractors who meet State requirements. Contract administration shall be managed by Collier County Housing Authority SHRR23-001 6 SHIP Rental Rehabilitation Program 16D10 SPONSOR and monitored by CHS,which shall have access to all records and documents related to the project. The COUNTY shall reimburse the SPONSOR for the performance of this Agreement upon completion or partial completion of the work tasks as accepted and approved by CHS.SPONSOR may not request disbursement of SHIP funds until funds are needed for eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. Invoices for work performed are required every month. SPONSOR may expend funds only for allowable costs resulting from obligations incurred during the term of this Agreement. If no work has been performed during that month,or if the SPONSOR is not yet prepared to send the required backup, a$0 invoice is required. Explanations may be required if two consecutive months of$0 invoices are submitted. Payments shall be made to SPONSOR when requested as work progresses but not more frequently than once per month. Reimbursement will not occur if SPONSOR fails to perform the minimum level of service required by this Agreement. Final invoices are due no later than 90 days after the end of the Agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the Agreement may not be processed without written authorization from the Grant Coordinator. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable Local, State, or Federal requirements, including timely submission of Performance Deliverables contained in Section 1.4.C. Late submission of deliverables may cause payment suspension of any open pay requests until the required deliverables are received by CHS. Except where disputed for noncompliance, payment will be made upon receipt of a properly completed invoice, and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." 1.7 NOTICES Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Wendy Klopf, Grant Coordinator I Collier County Government Community and Human Services 3339 E. Tamiami Trail, Suite 213 Naples, FL 34112 Email to: wendy.klopf@colliercountyfl.gov Telephone: 239-252-2901 Collier County Housing Authority Sl IRR23-001 7 SHIP Rental Rehabilitation Program 16Dbfl SPONSOR ATTENTION: Angela Edison, Interim Executive Director Collier County Housing Authority 1800 Farm Worker Way Immokalee, FL 34142 Email to: Aedison@cchafl.org Telephone: (239)657-3649 Remainder of Page Intentionally Left Blank Collier County Housing Authority SIIRR23-OOl 8 SHIP Rental Rehabilitation Program 1 6 D 1 i0 PART II GRANT CONTROL REQUIREMENTS 2.1 AUDITS Pursuant to Florida Statute 215.97(6) (Florida Single Audit Act), if the SPONSOR expends a total amount of State awards equal to or in excess of$750,000 in any fiscal year, it must conduct a State single or project-specific audit for such fiscal year, in accordance with Section 215.97, Florida Statutes, applicable rules of the Executive Office of the Governor and Comptroller, and Chapter 10.650, Rules of the Auditor General. SPONSOR shall ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a reporting package, as defined by Section 215.97(2)(d), Florida Statutes, and Chapter 10.650, Rules of the Auditor General. SPONSOR must deliver the financial reporting package to the COUNTY within 45 days after receipt, but not later than 180 days after the SPONSOR's fiscal year end. SPONSOR shall submit the financial reporting package and Exhibit F to the Grant Coordinator. If the SPONSOR expends less than$750,000 in State awards in its fiscal year,an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. If the SPONSOR expends less than $750,000 in State awards in its fiscal year and elects to have an audit in accordance with provisions of Section 215.97, Florida Statutes,the cost of the audit must be paid from non-State funds. 2.2 RECORDS AND DOCUMENTATION The SPONSOR shall maintain sufficient records in accordance with FHFC program regulations, as provided in Exhibit B,to determine compliance with the requirements of this Agreement, the SHIP Program, and all other applicable laws and regulations. This documentation shall include, but is not limited to, the following: A. All records required by SHIP regulations. B. SPONSOR shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY to perform the service. C. SPONSOR shall make available to COUNTY or CHS, at any time upon request, all reports, plans, surveys, information, documents, maps, books, records, and other data procedures developed, prepared, assembled, or completed by the SPONSOR for this Agreement. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures, and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this Agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail to properly reflect all net costs, direct and indirect Collier County Housing Authority SI-IRR23-001 9 SHIP Rental Rehabilitation Program 16Db0 labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this Agreement. D. Upon completion of all work contemplated under this Agreement, copies of all documents and records relating to this Agreement shall be surrendered to CHS, if requested. In any event, SPONSOR shall maintain all documents and records in an orderly fashion in a readily accessible, permanent, and secured location for three (3) years after the annual performance and evaluation report are submitted, as prescribed in Florida Statute Chapter 257.36. However, if any litigation,claim, or audit is started before the expiration date of the three (3) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. If SPONSOR ceases to exist after the closeout of this Agreement, it will notify the COUNTY, in writing, of the address where the records are to be kept, as outlined in Florida Statute Chapter 257.36. The SPONSOR shall meet all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in possession of the SPONSOR upon termination of the Agreement and destroy any duplicate exempt or confidential public records that are released from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the COUNTY's information technology systems. IF SPONSOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SPONSOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-252-2679, Michael.Brownlee,�a colliercountyfl.gov, 3299 Tamiami Trail E, Naples FL 34112. E. SPONSOR is responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under Florida Housing Finance Corporation (FHFC) Income Guidelines. Income certification documentation will be validated at interim and closeout monitoring. The SPONSOR agrees that CHS shall be the final arbiter on SPONSOR's compliance. F. SPONSOR shall document how compliance with the Program components, applicable regulations included in Exhibit B, and the eligibility requirement(s) under which funding has been received,were accomplished.This also includes special requirements such as necessary and appropriate determinations, as defined in Exhibit B, including income certification, and written agreements with beneficiaries, where applicable. G. SPONSOR shall provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed costs provided in Chapter 119, Florida Statutes or as otherwise provided by law. SPONSOR shall ensure that exempt or confidential public records that are released from public records Collier County Housing Authority SHRR23-00I 10 SHIP Rental Rehabilitation Program 16Db4 disclosure requirements, are not disclosed except as authorized by Chapter 119, Florida Statues. 2.3 MONITORING During the term of this Agreement, SPONSOR shall submit to the COUNTY an Annual Audit Monitoring report (Exhibit F) no later than 60 days after SPONSOR's fiscal year end. In addition, SPONSOR shall submit to the COUNTY a Single Audit report, Management Letter, and supporting documentation nine (9) months (or one hundred eighty (180) days for Subrecipients exempt from Single Audit) after the SPONSOR's fiscal year end. The COUNTY will conduct an annual financial and programmatic review. SPONSOR agrees that CHS may carry out at least one (1) annual on-site monitoring visit and evaluation activities, as determined necessary. At the COUNTY's discretion, a desktop review of the activities may be conducted in lieu of an on-site visit. The continuation of this Agreement is dependent upon satisfactory evaluations. The SPONSOR shall, upon the request of CHS, submit information and status reports required by CHS or FHFC, to enable CHS to evaluate said progress and allow for completion of required reports.The SPONSOR shall allow CHS or FHFC to monitor on site. Such site visits may be scheduled or unscheduled, as determined by CHS or FHFC. The COUNTY will monitor SPONSOR's performance to mitigate fraud, waste, abuse, or non- performance based on goals and performance standards, as stated with all other applicable laws, regulations, and policies governing the funds provided under this Agreement, further defined by 2 CFR 200.332. Substandard performance, as determined by the COUNTY, will constitute noncompliance with this Agreement. If corrective action is not taken by the SPONSOR within a reasonable time period after being notified by the COUNTY, Agreement suspension or termination procedures will be initiated. SPONSOR agrees to provide FHFC, the Florida Office of Inspector General, the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance of activities in this Agreement. 2.4 PREVENTION OF FRAUD,WASTE,AND ABUSE SPONSOR shall establish, maintain, and utilize internal systems and procedures sufficient to prevent, detect, and correct incidents of fraud, waste, and abuse in the performance of this Agreement, and provide proper and effective management of all Program and Fiscal activities of the Agreement. SPONSOR's internal control systems and all transactions and other significant events shall be clearly documented and readily available for monitoring by the COUNTY. SPONSOR shall provide the COUNTY with complete access to all its records, employees, and agents for the purpose of monitoring or investigating the performance of the Agreement. SPONSOR shall fully cooperate with COUNTY's efforts to detect, investigate, and prevent fraud, waste, and abuse. SPONSOR may not discriminate against any employee or other person who reports a violation of the terms of this Agreement or any law or regulation to the COUNTY, or any appropriate law enforcement authority, if the report is made in good faith. Collier County Housing Authority SHRR23-00l I SHIP Rental Rehabilitation Program 16010 2.5 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance under this Agreement. Penalties may be imposed for failure to implement or make acceptable progress on such corrective action plans. To effectively enforce COUNTY Resolution No. 2013-228, CHS has adopted an escalation policy to ensure continued compliance by Sponsors, Developers, or any entity receiving grant funds from CHS. The escalation policy for noncompliance is as follows: A. Initial noncompliance may result in the COUNTY issuing Findings or Concerns to the SPONSOR, which will require SPONSOR to submit a corrective action plan to CI IS within 15 days following issuance of the report. • Any pay requests that have been submitted to CHS for payment will be held until the corrective action plan has been submitted. • CHS will be available to provide Technical Assistance (TA) to the SPONSOR, as needed, in order to correct the noncompliance issue. B. If the SPONSOR fails to submit the corrective action plan in a timely manner, CHS may require a portion of the awarded grant amount be returned to the COUNTY. • CHS may require upwards of 5 percent of the award amount be returned to the COUNTY, at the discretion of the Board. • The SPONSOR may be denied future consideration as set forth in Resolution No. 2013-228 C. If SPONSOR remains noncompliant or repeats an issue that was previously corrected and has been informed by CHS of its substantial noncompliance, by certified mail, CHS may require a portion of the awarded grant amount or the amount of the investment for acquisition of the properties conveyed, be returned to the COUNTY. • CHS may require upwards of 10 percent of the award amount be returned to the COUNTY, at the discretion of the Board. • The SPONSOR will be in violation of Resolution No. 2013-228 D. If after repeated notification the SPONSOR continues to be substantially noncompliant,CHS may recommend the Agreement or award be terminated. Collier County Housing Authority SHRR23-00I 12 SHIP Rental Rehabilitation Program 16D10 • CHS will make a recommendation to the Board to immediately terminate the Agreement. The SPONSOR will be required to repay all funds disbursed by the COUNTY for the terminated project. This includes the amount invested by the COUNTY for the initial acquisition of the properties or other activities. • The SPONSOR will be in violation of Resolution No. 2013-228 If SPONSOR has multiple agreements with CHS and is found to be noncompliant,the above sanctions may be imposed across all awards at the Board's discretion. 2.6 REPORTS Reimbursement may be contingent upon the timely receipt of complete and accurate reports and the resolution of monitoring findings identified pursuant to this Agreement, as deemed necessary by the County Manager or designee. During the term of this Agreement, SPONSOR shall submit quarterly progress reports to the COUNTY on the 10th day of January, April,July,and October,respectively, for the prior quarter period end. As part of the report submitted in October or when final services are delivered, whichever is earlier,the SPONSOR also agrees to include a comprehensive final report covering the agreed-upon Program objectives, activities, and expenditures, including but not limited to, performance data on client feedback with respect to the goals and objectives set forth in Exhibit E, which contains a sample reporting form to be used in fulfilling this requirement. Other reporting requirements may be required by the County Manager or designee if there are Program changes, the need for additional information or documentation arises, and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this Agreement. Remainder of this Page Intentionally Left Blank Collier County Housing Authority SHRR23-001 13 SI IIP Rental Rehabilitation Program 16D10 PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this Agreement may be assigned or subcontracted without the written consent of the COUNTY, which consent, if given at all, shall be at the COUNTY's sole discretion and judgment. 3.2 GENERAL COMPLIANCE The SPONSOR agrees to comply with the requirements as outlined in Sections 420.907- 420.9079 of the Florida Statutes and Chapter 67-37 of the Florida Administrative Code. The SPONSOR also agrees to comply with all other applicable state and local laws, regulations, and policies governing the funds provided under this Agreement. The SPONSOR agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available for Rental Rehabilitation. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SPONSOR shall always remain an "independent contractor" with respect to the services to be performed under this Agreement. The COUNTY shall be exempt from payment of all Unemployment Compensation, FICA, retirement benefits, life and/or medical insurance, and Workers' Compensation Insurance as the SPONSOR is an independent contractor. 3.4 AMENDMENTS The COUNTY or SPONSOR may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the COUNTY'S Board. Such amendments shall not invalidate this Agreement, nor relieve or release the COUNTY or SPONSOR from its obligations under this Agreement. The COUNTY may, at its discretion, amend this Agreement to conform with Federal, State, or Local guidelines, policies, available funding amounts, or other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both COUNTY and SPONSOR. 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from FHFC provided SHIP grant funds and must be implemented in full compliance with all SHIP rules and regulations and any agreement between COUNTY and FHFC governing FHFC funds pertaining to this Agreement. In the event of curtailment or non-production of said state funds,the financial resources necessary to continue Collier County Housing Authority SHRR23-00I 14 SHIP Rental Rehabilitation Program 1 6 D 1 0 to pay the SPONSOR all or any portion of the funds will not be available. In that event, the COUNTY may terminate this Agreement, which shall be effective as of the date it is determined by the County Manager or designee, in his or her sole discretion and judgment,that the funds are no longer available. In the event of such termination, the SPONSOR agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and/or County Administration, personally liable for the performance of this Agreement, and the COUNTY shall be released from any further liability to the SPONSOR under the terms of this Agreement. 3.6 DEFAULTS, REMEDIES,AND TERMINATION This Agreement may he terminated for convenience by either the COUNTY or SPONSOR, in whole or in part, by setting forth the reasons for such termination, the effective date, and in the case of partial terminations, the portion to be terminated. However, in the case of a partial termination, if the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the COUNTY may terminate the award in its entirety. This Agreement may also be terminated by the COUNTY, if the award no longer effectuates the program goals or grantor agency priorities. The following actions or inactions by the SPONSOR shall constitute a Default under this Agreement: A. SPONSOR's failure to comply with any of the rules, regulations, or provisions referred to herein, or such statutes, regulations, executive orders, and FHFC guidelines, policies, or directives as may become applicable at any time B. SPONSOR's failure,for any reason,to fulfill its obligations under this Agreement in a timely and proper manner C. SPONSOR's ineffective or improper use of funds provided under this Agreement • D. SPONSOR's submission of reports to the COUNTY that are incorrect or incomplete in any material respect E. SPONSOR's submission of any false certification F. SPONSOR's failure to materially comply with any terms of this Agreement G. Failure to materially comply with the terms of any other agreement between the COUNTY and the SPONSOR relating to the Project In the event of any default by the SPONSOR under this Agreement, the COUNTY may seek any combination of one or more of the following remedies: A. Require specific performance of the Agreement, in whole or in part Collier County Housing Authority SHRR23-001 15 SHIP Rental Rehabilitation Program 1 6 D 1 0 B. Require the use of, or change in, professional property management C. Require the SPONSOR to immediately repay to the COUNTY of all SHIP funds the SPONSOR has received under this Agreement D. Apply sanctions, if determined by the COUNTY to be applicable E. Stop all payments, until identified deficiencies are corrected F. Terminate this Agreement by giving written notice to the SPONSOR of such termination and specifying the effective date of such termination. If the Agreement is terminated by the COUNTY as provided herein, the SPONSOR shall have no claim of payment or benefit for any incomplete project activities undertaken under this Agreement. 3.7 INDEMNIFICATION To the maximum extent permitted by Florida law, the SPONSOR shall indemnify and hold harmless Collier County, its officers, agents, and employees from any and all claims, liabilities, damages, losses,costs, and causes of action which may arise out of an act or omission, including but not limited to, reasonable attorneys' and paralegals' fees, to the extent caused by the negligence,recklessness,or intentionally wrongful conduct of the SPONSOR or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SPONSOR in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge, or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. The SPONSOR shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and pay all costs (including attorney's fees) and judgments which may issue thereon. This indemnification shall survive the termination and/or expiration of this Agreement. This section does not pertain to any incident arising from the sole negligence of Collier County.The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This section shall survive the expiration or termination of this Agreement. 3.8 COUNTY RECOGNITION/SPONSORSHIPS The SPONSOR agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorships of the Program, research reports, and similar public notices, whether printed or digital,prepared and released by the SPONSOR for,on behalf of,and/or about the Program shall include the statement: "FINANCED BY FLORIDA HOUSING FINANCING COPORATION (FHFC) AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES DIVISION" Collier County Housing Authority S1IRR23-001 16 SHIP Rental Rehabilitation Program 16D10 and shall appear in the same size letters or type as the name of the SPONSOR. This design concept is intended to disseminate key information regarding the development team as well as Equal Housing Opportunity to the general public. Construction signs shall comply with applicable COUNTY codes. 3.9 INSURANCE SPONSOR shall not commence any work or services pursuant to this Agreement until all required insurance, as outlined in Exhibit A, has been obtained. Said insurance shall be carried continuously during SPONSOR's performance under the Agreement. The SPONSOR shall furnish a Certificate of Insurance naming Collier County as an additional insured with general liability limits of at least $1,000,000 per occurrence in accordance with Exhibit A. 3.10 PURCHASING All purchasing for consumables,capital equipment,and services shall be made by purchase order or written contract in conformity and in full compliance with the procedures prescribed by applicable Florida Statutes(FL 287.017)and the Collier County Purchasing Policy, whichever is more stringent. Collier County Ordinance #2017-08 allows for contracting with not-for-profits through the approved exemption. Purchasing Threshold Policy Dollar Range ($) Competition Required $0 - $50,000 3 Written Quotes $50,001+ Formal Solicitation (ITB, RFP, etc.) All improvements specified in Part I Scope of Work, shall be performed by SPONSOR employees, or put out to competitive bidding, under a procedure acceptable to the COUNTY and State requirements. The SPONSOR shall enter into contracts with the lowest, responsible, and qualified bidder. Contract administration shall be managed by SPONSOR and monitored by CHS, which shall have access to all records and documents related to the Project. As provided in Section 287.133, Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof, the SPONSOR certifies that it, its affiliates, suppliers, subcontractors, and consultants who will perform hereunder, have not been placed on the convicted vendor list, maintained by the State of Florida Department of Management Services, within the 36 months immediately preceding the date hereof. This notice is required by Section 287.133 (3)(a), Florida Statutes. 3.11 DEBARMENT The SPONSOR certifies that none of its officers or agents have been debarred from bidding, proposing, or contracting for federal, state, or local government programs. The SPONSOR assures that all its subcontractors who will participate in activities, which are subject to this Agreement, are eligible and have not been debarred. Collier County Housing Authority SHRR23-OOI 17 SHIP Rental Rehabilitation Program 16D10 3.12 GRANT CLOSEOUT PROCEDURES The SPONSOR's obligation to the COUNTY shall not end until all closeout requirements are completed.Activities during this closeout period shall include,but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, program income balances, and receivable accounts to the COUNTY), closeout monitoring, and determining the custodianship of records. In addition to the records retention outlined in Section 2.2, SPONSOR shall comply with Section 119.021 Florida Statutes regarding records maintenance, preservation, and retention. A conflict between state and federal records retention law requirements will result in the more stringent law being applied, such that the record must be held for the longer duration. Any balance of unobligated funds which have been advanced or paid must be returned to the COUNTY. Any funds paid in excess of the amount to which the SPONSOR is entitled under the terms and conditions of this Agreement must be refunded to the COUNTY. The SPONSOR shall also produce records and information that comply with Section 215.97, Florida Single Audit Act. 3.13 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SPONSOR agrees that no person shall be excluded from the benefits of or be subjected to discrimination, based on race, creed, color, religion, national origin, sex, handicap, familial status, marital status, or age under any activity carried out by the SPONSOR in performance of this Agreement. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this Agreement. The SPONSOR will take affirmative action to ensure that all employment practices are free from such discrimination. Such employment practices include but are not limited to hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay or other forms of compensation, and selection for training, including apprenticeship. The SPONSOR agrees to post notices setting forth the provisions of this nondiscrimination clause in conspicuous places available to employees and applicants for employment. To the greatest extent feasible, lower-income residents of the project area shall be given opportunities for training and employment; and to the greatest extent feasible, eligible business concerns located in or owned in substantial part by persons residing in the project area shall be awarded contracts in connection with the project. The SPONSOR is encouraged to comply with Section 3 of the Housing and Community Development Act of 1968. 3.14 OPPORTUNITIES FOR SMALL AND MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES The SPONSOR will use its best efforts to afford small businesses and minority and women owned business enterprises the maximum practicable opportunity to participate in the performance of this Agreement. As used in this Agreement, the term "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C.632); and"minority and women's business enterprise"means a business at least fifty- one (51) percent owned and controlled by minority group members or women. For the purposes of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish-heritage Americans, Asian-Americans, and American Indians. The Collier County Housing Authority SHRR23-001 18 SHIP Rental Rehabilitation Program 16D10 SPONSOR may rely on written representations by businesses regarding their status as minority and women business enterprises, in lieu of an independent investigation. 3.15 PROGRAM BENEFICIARIES As defined by Florida Statute Section 420.9071-420.9079 and the Collier County Local Housing Assistance Plan (LHAP), 100 percent of the beneficiaries receiving SHIP funding through this Agreement must meet the requirement to be at or below 120 percent of the Area Median Income (AMI), as published by HUD. Additionally, the SHIP program requires the SPONSOR to meet specific income set-asides, which are described in Exhibit B. Income eligibility of tenants will be validated by supporting documentation during interim monitoring and at closeout. 3.16 AFFIRMATIVE ACTION PLAN The SPONSOR agrees that it is committed to carry out an Affirmative Action Program, pursuant to the COUNTY's specifications, in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The SPONSOR shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. If the Affirmative Action Program is updated during the period of performance of this Agreement, the updated plan must be submitted to the COUNTY within 60 days of any update/modification. 3.17 PROHIBITED ACTIVITY The SPONSOR,or personnel employed in the administration of the program,are prohibited from using funds provided herein, for political activities, sectarian or religious activities, lobbying, political patronage, and/or nepotism activities. 3.18 CONFLICT OF INTEREST The SPONSOR covenants that no person under its employ,who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project area or any parcels therein, which would conflict in any manner or degree with the performance of this Agreement. SPONSOR also covenants it will not employ or subcontract any person having any conflict of interest. SPONSOR agrees that it will comply with all provisions of"Conflict of Interest," per Florida Statute 287.057 and any additional State and County statutes, regulations, ordinances, or resolutions governing conflicts of interest. The SPONSOR will notify the COUNTY, in writing, and seek COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered person or an entity owned or controlled, in whole or in part, by the SPONSOR. The COUNTY may review the proposed contract to ensure that the contractor is qualified,and costs are reasonable. Approval of an identity of interest contract will be at the COUNTY's sole discretion. This provision is not intended to limit SPONSOR's ability to self-manage the Project using its own employees. Any possible conflict of interest on the part of the SPONSOR, its employees, or its contractors shall be disclosed in writing to CHS provided, however that this paragraph shall be interpreted Collier County Housing Authority SHRR23-001 19 SLUR Rental Rehabilitation Program 16D10 in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment and participation of low- and moderate-income residents of the project target areas. 3.19 CONDITIONS FOR RELIGIOUS ORGANIZATIONS State funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set forth in Florida Statue, Chapter 196.01 1. The SPONSOR shall comply with First Amendment Church/State principles as follows: A. It will not discriminate against any employee or applicant for employment based on religion and will not limit or give preference in employment to persons based on religion. B. It will not discriminate against any person applying for public services based on religion and will not limit such services or give preference to persons based on religion. C. It will retain its independence from Federal, State, and Local governments and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs, provided it does not use direct State funds to support any inherently religious activities, such as worship, religious instruction, or proselytizing. D. The funds shall not be used for the acquisition, construction, or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, SHIP funds may not exceed the cost of those portions of the acquisition,construction,or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to SHIP funds in this part. Sanctuaries, chapels, or other rooms that a SHIP funded religious congregation uses as its principal place of worship, however, are ineligible for SHIP funded improvements. 3.20 INCIDENT REPORTING If services to clients are to be provided under this Agreement, SPONSOR and any subcontractors shall report knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled person to the COUNTY. 3.21 ENFORCEMENT OF AGREEMENT The benefits of this Agreement shall inure to and may be enforced by the COUNTY for the duration of the Agreement, whether or not the COUNTY shall continue to be the holder of the Mortgage; whether or not the Project loan may be paid in full; and whether or not any bonds issued for the purpose of providing funds for the project are outstanding. SPONSOR warrants that it has not, and will not, execute any other agreement with provisions contradictory to, or in opposition to, the provisions hereof; and that, in any event, the requirements of this Agreement Collier County Housing Authority' S11121223-OO I 20 SHIP Rental Rehabilitation Program 16D10' are paramount and controlling as to the rights and obligations herein set forth and supersede any other requirements in conflict herewith. However, this shall not preclude the COUNTY from subordinating its loan to construction financing. 3.22 SEVERABILITY Should any provision of the Agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. 3.23 COPYRIGHTS AND PATENTS If this Agreement results in a book or other copyright or patent materials, the SPONSOR may copyright or patent such, but Collier County and the State of Florida reserve a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use such materials and to authorize others to do so. Remainder of this Page Intentionally Left Blank Collier County Housing Authority SHRR23-001 21 SHIP Rental Rehabilitation Program 16Dbo PART IV GENERAL PROVISIONS 4.1 Sections 420.907-420.9079, Florida Statutes, and Rule 67-37 Florida Administrative Code as amended- All the regulations regarding the SHIP program http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&U RL=0400- 0499/0420/0420.html https://www.flrules.org/gateway/ChapterHome.asp?Chapter=67-37 4.2 Fair Housing Act (42 U.S.C. 3601-20) Reasonable Accommodations Under the Fair Housing Act. https://www.hud.gov/sites/documents/DOC_7771.PDF https://www.justice.gov/crt/fair-housing-act-1 Executive Order 11063 — Equal Opportunity in Housing https://www.archives.gov/federal- register/codification/executive-order/11063.html Executive Order 11259 - Leadership& Coordination of Fair Housing in Federal Programs https://www.archives.gov/federal-register/codification/executive-order/I 2259.htm I 24 CFR Part 107 -Non- Discrimination and Equal Opportunity in Housing under E.O. https://www.law.cornell.edu/cfr/text/24/part-107 Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968, as amended https://www.hud.gov/programdescription/title6 4.3 Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. EO 11246: https://www.dol.gov/agenc ies/ofccp/executi ve-order-1 1246/as-amended EO 11375 and 12086: see item#8 below 4.4 In regard to the sale,lease,or other transfer of land acquired,cleared,or improved with assistance provided under this Agreement, SPONSOR shall cause or require a covenant running with the land to be inserted in the deed or lease of such transfer, prohibiting discrimination herein as defined, in the sale, lease, or rental, or in the use or occupancy of such land, or in any improvements erected or to be erected thereon, providing that the COUNTY and the United States are beneficiaries of and entitled to enforce such covenants. SPONSOR, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. 4.5 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972, 42 USC § 2000e, et. seq. SPONSOR will, in all solicitations or advertisements for employees placed by or on behalf of SPONSOR, state that it is an Equal Opportunity or Affirmative Action employer. Title VII of the Civil Rights Act of 1964 I U.S. Equal Employment Opportunity Commission (eeoc.gov) 4.6 SPONSOR shall not assign or transfer any interest in this Agreement without the prior written consent of the COUNTY thereto; provided, however, that claims for money due or to become due to SPONSOR from CHS under this Agreement may be assigned to a bank, trust company, Collier County Housing Authority SHRR23-001 22 SHIP Rental Rehabilitation Program 16D10 or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to CHS. 4.7 Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107, and 12086. Age Discrimination Act of 1975 https://www.law.cornell.edu/uscode/text/42/chapter-76 11246: https://www.dol.gov/ofccp/regs/statutes/eo11246.htm 11375: Amended by EO 11478 11478: https://www.archives.gov/federal-register/codification/executive-order/I I478.html 12107: https://www.archives.gov/federal-register/codification/executive-order/12107.html 12086: https://www.archives.gov/federal-register/codification/executive-order/12086.htmI 4.8 Immigration Reform and Control Act of 1986 S.I200 - 99th Congress (1985-1986): Immigration Reform and Control Act of 1986 Congress.gov I Library of Congress 4.9 Proof of Lawful Presence. SPONSOR acknowledges that the COUNTY's funds are a "public benefit." As such, the SPONSOR shall ensure compliance by performing the required verifications. Specifically, when required the SPONSOR shall ensure that: a. if the public benefit provided by the funds flows directly to a natural person (i.e., not a corporation, partnership, or other legally created entity) 18 years of age or older, he/she must do the following: (i) complete an affidavit stating he/she is an alien lawfully present in the United States. (ii) attach a photocopy of the front and back of one of the following forms of identification: a valid Florida driver's license or Florida identification card; a United States military card or military dependent's identification card; a United States Coast Guard Merchant Mariner identification card; or a Native American tribal document. b. If an individual applying for the benefits identified herein executes the affidavit stating that he/she is an alien lawfully present in the United States, SPONSOR shall verify his/her lawful presence through the federal systematic alien verification or entitlement program, known as the "SAVE Program," operated by the U.S. Department of Homeland Security or a successor program designated by said department. In the event SPONSOR determines through such verification process that the individual is not an alien lawfully present in the United States, the SPONSOR shall not provide benefits to such individual with the COUNTY's funds. 4.10 Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. Section 504: https://www.epa.gov/ocr 29 USC 776: https://law.onecle.com/uscode/29/776.html 24 CFR 570.614: https://www.law.cornell.edu/cfr/text/24/570.614 4.11 The Americans with Disabilities Act of 1990: https://www.hug.gov/program_offices/fair_housing_equal_opp Collier County Housing Authority SHRR23-001 23 SI-lIP Rental Rehabilitation Program 16D10 Americans with Disabilities Act of I990, As Amended I ADA.gov 4.12 Arrest and Conviction Records: Federal and state laws restrict use of arrest and conviction records in the employment context, except when specifically authorized. SPONSOR agrees to avoid the misuse of arrest or conviction records to screen applicants for employment or employees for retention or promotion that may have a disparate impact based on race or national origin, resulting in unlawful employment discrimination unless use is otherwise specifically authorized by law. See https://ojp.gov/ahout/ocr/pdfs/UseofConviction_Advisory.pdf for more details. 4.13 False Claim; Criminal, or Civil Violation: SPONSOR must promptly refer to COUNTY any credible evidence that a principal, employee, agent. contractor, subgrantee, subcontractor, or other person has either(i) submitted a false claim for grant funds under the False Claims Act or (ii)committed a criminal or civil violation of laws pertaining to fraud.conflict of interest.bribery, gratuity, or similar misconduct involving subaward agreement funds 4.14 Political Activities Prohibited: None of the Funds provided directly or indirectly under this Agreement shall be used for any political activities or to further the election or defeat of any candidates for public office. Neither this Agreement nor any Funds provided hereunder shall be utilized in support of any partisan political activities or activities for or against the election of a candidate for an elected office. 4.15 Prohibition of Gifts to COUNTY Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift. loan. fee, service, or other item of value to any COUNTY employee. as set forth in Chapter 112. Part 111. Florida Statutes. Collier County Ethics Ordinance No. 2004-05, as amended. and County Administrative Procedure 5311. Florida Statutes- https://www.lawserver.com/law/state/florida/statutes/florida_statutes_chapter_1 I2_part_i i i Collier County- http://www.colliergov.net/home/showdocument?id=35137 4.16 Order of Precedence - In the event of any conflict between or among the terms of any of the Contract Documents.the terms of the Agreement shall take precedence over the terms of all other Contract Documents,except that the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions. if any.or the Agreement. the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 4.17 Venue - Any suit of action brought by either party to this Agreement against the other party, relating to or arising out of this Agreement. must be brought in the appropriate federal or state courts, in Collier County, FL which courts have sole jurisdiction on all such matters. (No reference required for this item). 4.18 Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to Collier County I lousing Authority SI IRR23-001 24 SI III'Rental Rehabilitation Program 16D10 resolve any such disputes by negotiation. Any situations when negotiations, litigation, and/or mediation shall be attended by representatives of SPONSOR with full decision-making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder,the other party may obtain a court order requiring mediation under section 44.102, Florida Statutes. The litigation arising out of this Agreement shall he adjudicated in Collier County, Florida, if in state court: and the US District Court. Middle District of Florida. if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SPONSOR EXPRESSLY WAIVE ANY RIGHTS EITIIER PARTY MAY HAVE TO A TRIAL. BY JURY OF ANY CIVIL LITIGATION RELATED TO. OR ARISING OUT OF. TIIIS AGREEMENT. https://www.flsenate.gov/Laws/Statutes/2012/44.102 4.19 As provided in § 287.133, Florida Statutes. by entering into this Agreement or performing any work in furtherance hereof,the SPONSOR certifies that it, its affiliates,suppliers,subcontractors, and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&U RL=0200-0299/0287/Sections/0287.133.html 4.20 Florida Statutes section 448.095 Employment Eligibility. Per Florida Statute 448.095(3), all Florida private employers are required to verify employment eligibility for all new hires beginning January 1, 2021. Eligibility determination is not required for continuing employees hired prior to January 1, 2021. http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&URL=0400- 0499/0448/0448.htm I For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the SUBRECIPIENT shall participate in, and use. E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient(or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Non-confirmation" or a "Final Non-confirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part)with award funds. Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov.dhs.gov. E- Verify employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov. 4.21 Florida Statutes section 713.20, Part 1, Construction Liens Statutes& Constitution :View Statutes : Online Sunshine (state.11.us) Collier County I lousing Authority SHRR23-OOl 25 SHIP Rental Rehabilitation Program 16D10 4.22 Florida Statutes section 1 19.021 Records Retention Statutes& Constitution :View Statutes : Online Sunshine (state.Fl.us) 4.23 Florida Statutes section 1 19.071, Contracts and Public Records http://www.Ieg.state.fl.us/Statutes/i ndex.c f m?A pp_mode=D isp lay_Statute&U R L=0 1 00- 0 199/01 19/Sections/01 19.07 I.html ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between COUNTY and SPONSOR for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between COUNTY and SPONSOR with respect to this Agreement. Signature Page to Follow Collier County Housing Authority SI IRR23-001 26 SHIP Rental Rehabilitation Program 16D10 ,, IN WITNESS WHEREOF, the SUBRECIPIENT and the COUNTY, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. ATTEST: AS TO THE COUNTY: CRYSTAL K. NM_ CLERK BOARD OF COUNTY COMMISSIONERS OF i 'lildrii.;;/ . :; � jam` COLLIER C UNTY, FLORIDA iie as tothairmad s - ep erk # . signature my By: .��Un ; .-I_" �9 CH HALL, CHAIRMA Dated. t(/ Date: 4 5/c 1/ WITNESSES: AS TO THE SUBRECIPIENT: 5 / COL R COUNT H USI G A O TY Witne #1 Signature Alt landia. i12. By: WitnAs #1 Printed Name ANGELA A WHEELER EDISON INTERIM EXECUTIVE DIRECTOR Witness# igna ure Date: WI 41(1-4 Nancv Parra [Please provide Evidence of Signing Authority] Witness #2 Printed Name Approved as t f, rm i 1 . legalit • d. Ills�/ Co ty ' 50, y . o �� „, py Isom / Date: U Collier County Housing Authority S11RR23-00I 27 SI IIP Rental Rehabilitation Program 16D10 EXHIBIT A INSURANCE REQUIREMENTS The SPONSOR shall furnish to Collier County. c/o Community and I luman Services Division. 3339 Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of' Insurance evidencing insurance coverage that meets the requirements as outlined below: I. Workers' Compensation as required by Chapter 440, Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of$1.000,000 per occurrence and $1000,000 aggregate. Collier County must he shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this Agreement, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. DESIGN STAGE (IF APPLICABLE) In addition to the insurance required in 1 — 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SPONSOR or the licensed design professional employed by the SPONSOR, in an amount not less than $1.000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SPONSOR and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SPONSOR or any person employed by the SPONSOR in connection with this Agreement. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. CONSTRUCTION PHASE (IF APPLICABLE) In addition to the insurance required in 1 — 4 above, the SPONSOR shall provide, or cause its Subcontractors to provide,original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an "All Risk" basis, in an amount not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s). The policy shall be in the name of Collier County and the SPONSOR. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SPONSOR shall assure that for activities located in an area identified by the Federal Emergency Management Agency(FEMA)as having special flood hazards,flood insurance under the National Flood Insurance Program is obtained and maintained, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). Collier County Housing Authority SHRR23-00I 2g SHIP Rental Rehabilitation Program OPERATION/MANAGEMENT PHASE (IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or Agreement: 7. Workers' Compensation as required by Chapter 440, Florida Statutes. 8. Commercial General Liability including products and completed operations insurance in the amount of$1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 9. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with this Agreement in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. 10. Property Insurance coverage on an "All Risk" basis, in an amount not less than one hundred (100%)of the replacement cost of the property. Collier County must be shown as a Loss payee, with respect to this coverage A.T.I.M.A. 11. Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s)or the maximum amount of coverage available through the National Flood Insurance Program(NFIP).The policy must show Collier County as a Loss Payee A.T.1.M.A. Collier County}lousing Authority SHRR23-001 29 SHIP Rental Rehabilitation Program 16D10 EXHIBIT B RENTAL REHABILITATION PROJECT REQUIREMENTS The Project will rehabilitate existing affordable residential rental housing in accordance with the SHIP Program and Collier County LHAP FY2022-2025.SPONSOR shall perform the following activity under this Agreement: a) Rehabilitate existing rental property. 1) Affordability of SHIP-Assisted Units: For the duration of the Affordability Period (30 years), as defined in the Note and Mortgage/Land Use Restriction Agreement(LURA)of even date, a minimum of 16) units and a maximum of$30,000.00 per unit in the Project shall be SHIP- Assisted units. All SHIP-Assisted units in the Project shall be fixed and rented, or held available for rental, on a continuous basis to persons or families who at the commencement of occupancy shall have a verified annual income that does not exceed 80 percent of the Area Median Income (AMI), as defined by the Department of Housing and Urban Development (HUD). Rents on these units shall be restricted to SHIP Program rent limits. Maximum eligible income and rent limits are revised annually and are available from the COUNTY. The SPONSOR covenants that a minimum of seventeen (16) units will be rented to income- eligible tenants, as defined by HUD. All units carry rent and occupancy restrictions until June 30, 2056, which remain in force regardless of transfer of ownership and shall be in accordance with the LURA (incorporated by reference) and Section 1.6 of this Agreement. SHIP-Assisted units shall be reserved for and rented to households that qualify for the following: SHIP-Assisted Units According to Income Limits Income Limits Number SHIP-Assisted Units 80%or below AM I 16 Total Units (Minimum) 16 This Agreement incorporates, by reference, terms and conditions described in the Mortgage and Note of even date,and any other agreements enforcing the SHIP requirements associated with said Mortgage and Note. The Project budget is (FIVE HUNDRED TWENTY-FIVE THOUSAND TWENTY DOLLARS AND ZERO CENTS ($500,000.00) and is provided by the COUNTY through the SHIP PROGRAM. Project construction will commence and be completed as defined and set forth in the affordable housing development schedule, incorporated by reference. In no event will rehabilitation commence later than 120 days from the date of this Agreement. Rehabilitation will progress in accordance with the construction schedule submitted by the SPONSOR to obtain financing. 2) Compliance: The SPONSOR shall determine and verify the income eligibility of tenants for the Project in accordance with HUD Section 8 housing assistance programs in 24 CFR Part 5. Income shall be calculated by annualizing verified sources of income for the household, as Collier County Housing Authority SI IRR23-001 30 SHIP Rental Rehabilitation Program 16D10 the amount of income to be received during the 12 months following the effective date of the determination. The Annual Gross Income, as defined in Section 420.9071(4), Florida Statutes, must be used to determine eligibility, and the SHIP Program income limits cannot be exceeded.The SPONSOR shall maintain complete and accurate income records pertaining to each tenant occupying a SHIP-assisted unit.Onsite inspections will be conducted annually, upon reasonable prior written notice, to verify compliance with tenant income, rents, and minimum property standards as stated in Section 420.907-420.9079, Florida Statutes and Rule 67-37, Florida Administrative Code, as they may be amended from time to time. 3) Restriction on Use: The SPONSOR is required to comply with all applicable program requirements of the SHIP Program, including but not limited to Section 420.907-420.9079, Florida Statutes and Rule 67-37, Florida Administrative Code. Any or all of these regulations may, but are not required to be, specifically set forth in any additional loan documents executed in connection with the Loan. The SPONSOR shall include such language as the COUNTY may require in any agreements with potential tenants of the Project,or any portion, thereof to evidence such requirements. 4) Default of Subordinate Mortgage: The Subordinate Mortgage and Note shall provide that a default shall occur if: A. Sale; if proceeds are not sufficient to pay off the mortgage note, the property owner(not- for-profit or for-profit) may contact the COUNTY regarding a settlement amount of the SHIP loan. I I B. Title transfer; either voluntarily or by operation of law, divested of title by judicial sale, levy, or other proceedings, including foreclosure or Deed in Lieu. C. Refinance; a refinance of the first mortgage may be approved without repayment if the request is submitted in writing and the refinance is at a lower fixed rate with no cash out, in accordance with the "Subordination Policy." D. Property will no longer serve the intended target population. E. Repayment of the loan is required in full when any of the aforementioned conditions is met. Other defaults that may trigger repayment, if not cured within any applicable cure or notice period following a monitoring: F. Lack of SPONSOR compliance with the State statutes or County Codes, which is corrected within thirty (30)days of written notice from the COUNTY. G. SPONSOR has not begun to offer at least seventeen (16) affordable rental housing units to very low and/or low-income families and individuals, in accordance with the provisions of Part 1 of Exhibit B on or before, June 30, 2026. H. SPONSOR abandons, and/or ceases to use the Property as affordable rental housing to tenants, without the prior written approval of the COUNTY. Collier County Housing Authority SHRR23-00I 31 SHIP Rental Rehabilitation Program 1 6 D 1 0 Subject to the rights of USDA Rural Development as First Mortgagee and Florida Housing as Second Mortgagee, the outstanding Loan balance shall become due and payable upon default of this Agreement, the Mortgage, or Note if not cured within any applicable cure or notice period. 5) Assurance of Public Purpose: The SPONSOR covenants that if it is unable or unwilling to develop the property in accordance with the terms and conditions incorporated herein, no lease,sale,or title transfer to any third party shall occur prior to giving the COUNTY a 90-day notification. The COUNTY shall have the right, solely at the COUNTY's discretion, to purchase or find another SPONSOR to purchase the Project and carry out the eligible activities of the Program, for an amount not to exceed the amount of funds provided by the COUNTY through the SHIP Program. 6) Affirmative Marketing: SPONSOR shall adopt appropriate procedures for affirmatively marketing the SHIP-assisted units. Affirmative marketing consists of good faith efforts to provide information and otherwise attract eligible persons from all racial, ethnic and gender groups in the housing market area to the available housing. The SPONSOR shall be required to use affirmative fair housing marketing practices in soliciting renters, determining eligibility, concluding transactions, and affirmatively further fair housing efforts. The SPONSOR must maintain a file containing all marketing efforts (i.e. copies of newspaper ads,memos of phone calls, copies of letters, etc.) to be available for inspection upon request by the COUNTY. The SPONSOR must provide a description of intended actions that will inform and otherwise attract eligible persons from all racial, ethnic, and gender groups in the housing market to the available housing. The SPONSOR must provide the COUNTY with an assessment of the affirmative marketing program. Assessment must include: a) methods used to inform the public and potential renters about federal fair housing laws and affirmative marketing policy, b) methods used to inform and solicit applications from persons in the housing market who are not likely to apply without special outreach; c) records describing actions taken by the participating entity and/or owner to affirmatively market units; and d) records to assess the results of these actions. 7) Tenant Leases and Protections: Tenants applying for rental housing units shall be qualified on a first-qualified, first-served basis. Tenants must be income-eligible and must occupy the rental unit as a primary residence. The SPONSOR shall comply with the provisions of the Florida Landlord Tenant Act defined in Chapter 83 Part II of the Florida Statutes, SHIP Program, and COUNTY requirements, which prohibit certain lease terms. All tenant leases for assisted units shall be expressly subordinate to the Mortgage and shall contain clauses, among others, wherein each individual lessee: A. Agrees that the household income, household composition, and other eligibility requirements shall be deemed substantial and material obligations of the tenancy;that the tenant will comply promptly with all requests for information with respect thereto from the SPONSOR or the COUNTY; and that tenant's failure to provide accurate information about household income or refusal to comply with a request for information with respect thereto shall be deemed a violation of a substantial obligation of his/her tenancy; and Collier County Housing Authority SI-1RR23-001 32 SHIP Rental Rehabilitation Program 16D10 B. Agrees not to sublease to any person or family who does not meet income qualifications as determined, verified, and certified by the SPONSOR; and C. States that the rental unit is the primary residence of the tenant: and D. Agrees that the lease shall be for a one-year period, unless other terms are mutually agreed upon by the SPONSOR and tenant. 8) Project Requirements: SPONSOR agrees not to undertake any activity that may adversely affect historic or environmental sensitivity of the site, and to mitigate any findings identified in an environmental assessment. The SPONSOR agrees that if the Project is located in a Designated Flood Zone, all government requirements for construction in a flood zone shall be satisfied. Within 60 days of Agreement execution, the SPONSOR shall develop and submit to Cl-IS a rehabilitation schedule to include the following: TENTATIVE SCHEDULE (Not a Condition of Payment) Bid Solicitation August 30, 2024 (HVAC and Exterior Window bids to be awarded due to type of rehabilitation work to be performed) Initial Plans and Permitting Approvals September 30, 2024 Work Commenced October 15, 2024 Construction Completion May 30, 2026 Project rehabilitation will commence and be completed in accordance with the schedule submitted and in no event will rehabilitation commence later than 120 days from the date of this Agreement, nor will the Project be completed later than 24 months from the execution date of this Agreement. Further, "project completion date" will mean issuance of all certificates of occupancy and completion of initial lease-up. 9) Property Standards: The SPONSOR attests that the Project will meet the standards of the Florida Building Code and all applicable local codes, standards, ordinances, and zoning ordinances at the time of project completion and throughout the duration of the affordability period. The Project will also meet the accessibility requirements at 24 CFR part 8, which implements Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and covered multifamily dwellings, as defined at 24 CFR 100.201, and the design and construction requirements at 24 CFR 100.205, which implement the Fair Housing Act (42 U.S.C. 3601- 3619). In accordance with the Local Housing Assistance Plan, a sponsor shall follow each SHIP Program strategy requirement below: Energy Efficient Best Practices: Section 420.9075(3)(d), Florida Statutes defines Energy Efficient Best Practices as: Innovative design, green building principles, storm resistant Coilier County Housing Authority SHRR23-00I 33 SI IIP Rental Rehabilitation Program - - 16D1a construction, or other elements that reduce long term costs relating to maintenance, utilities, or insurance. Collier County requires the use or inclusion, when appropriate, of the following: energy star appliances; low-E windows;additional insulation (for increased R-value); ceramic tile;tank- less water heater; 14 and 15 SEER air conditioning units; stucco; florescent light bulbs; and impact resistant windows and doors. 10) Property Management: The COUNTY reserves the right to require SPONSOR to enter into a contract with a COUNTY approved property management firm for professional management services of the Property,to provide leasing,collection of rents, maintenance and repair of Property, and other property management tasks as the COUNTY may require. Such contract shall stipulate that the contract will not be amended or terminated without prior written consent of the COUNTY. Collier County Housing Authority' SIIRR23-001 34 SIUP Rental Rehabilitation Program 16D10 EXHIBIT C Budget Narrative Rental Rehabilitation Program The total SHIP allocation to the SPONSOR for the Rental Rehabilitation Program shall not exceed FIVE HUNDRED TWENTY-FIVE THOUSAND TWENTY DOLLARS ($525,020.00). Sources for these funds are as follows: Fiscal Year Rental Development Total 2022-2023 $345,020.00 $345,020.00 2023-2024 $180,000.00 $154,980.00 Total Funds $525,020.00 $500,000.00 Funds shall be disbursed in the following manner for the following uses: 1. Rehabilitation expenditure shall not exceed $500,000.00. 2. SPONSOR shall provide proof of payment equal the expenses. II Collier County Housing Authority SHRR23-001 35 SHIP Rental Rehabilitation Program 16D10 EXHIBIT D COLLIER COUNTY COMMUNITY & HUMAN SERVICES SECTION I: REQUEST FOR PAYMENT SPONSOR Name: Collier County Housing Authority SPONSOR Address: 1800 Farm Worker Way, Immokalee, FL 34142 Project Name: Rental Rehabilitation-HVAC and Exterior Windows Project No: SHRR23-001 Payment Request# Total Payment Minus Retainage $ Period of Availability: June 25, 2024_through June 30, 2026 Period for which the SPONSOR has incurred the indebtedness through SECTION II: STATUS OF FUNDS Sponsor CI IS Approved 1. Grant Amount Awarded $ $ 2. Total Amount of Previous Requests $ $ 3. Amount of Today's Request(Net of Retainage, if $ $ applicable) 4. Current Grant Balance (Initial Grant Amount Award $ $ request) (includes Retainage) I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us as the SPONSOR. To the best of my knowledge and belief, all grant requirements have been followed. Signature Date Title Authorizing Grant Coordinator Authorizing Grant Accountant Supervisor(Approval required below$14,999) Division Director(Approval Required above $15,000) Collier County Housing Authority SI IRR23-001 36 SHIP Rental Rehabilitation Program 16010 EXHIBIT E QUARTERLY PROGRESS REPORT C'omplete form for preceding quarter and submit to Community and Human Services staff by the 10th of the following quarterly month. Status Report for the Quarter Ending: Submittal Date: Project Name: Project Number: SPONSOR: Contact Person: Telephone: Fax: E-mail: PROPERTY UNIT DATA Number of units under rehab this period Number of units completed this period Number of units completed to date EXPENDITURE DATA Amount of funds expended this period Amount of funds expended to date New Contracts executed this period Name of Contractor Address Amount of Contract INCOME DATA Client Income Category Income Amount What events/actions are scheduled for the next month? Identify any issues that may cause delay in meeting scheduled expenditure deadline dates. Date Signature Collier County Housing Authority S H RR23-001 37 SHIP Rental Rehabilitation Program 16D10 EXHIBIT F ANNUAL AUDIT MONITORING REPORT Circular 2 CFR Part 200.331 requires Collier County to monitor subrecipients of federal awards to determine if subrecipients are compliant with established audit requirements (Subpart F). Accordingly, Collier County requires that all appropriate documentation is provided regarding your organization's compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including any Federal award provided by Collier County. The determination of amounts of Federal awards expended shall be in accordance with the guidelines established by 2 CFR Part 200, Subpart F — Audit Requirements. This form may be used to monitor Florida Single Audit Act(Statute 215.97) requirements. Subrecipient Name First Date of Fiscal Year (MM/DDIYY) Last Date of Fiscal Year (MM/DDIYY) Total Federal Financial Assistance Total State Financial Assistance Expended Expended during most recently completed Fiscal Year during most recently completed Fiscal Year $ $ Check A. or B. Check C if applicable A. The federal/state expenditure threshold for our fiscal year ending as indicated above has been ❑ met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed or will be completed by . Copies of the audit report and management letter are attached or will be provided within 30 days of completion. B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we: El Did not exceed the expenditure threshold for the fiscal year indicated above ❑ El Are a for-profit organization ❑ Are exempt for other reasons—explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit report. While we understand that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions, procedures, policies, etc. implemented and when it was or will be implemented. Certification Statement I hereby certify that the above information is true and accurate. Signature Date Print Name and Title 06/18 Collier County Housing Authority SI IRR23-001 38 SHIP Rental Rehabilitation Program