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Backup Documents 06/25/2024 Item #16I Cedar Hammock Community Development District 161 1 A Inframark, Community Management Services 210 North University Drive, Coral Springs, Florida 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: April 19, 2024 To: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com RE: Cedar Hammock CDD Minutes of March 12,2024 Meeting as Approved at the April 9, 2024 Meeting Enclosed for your records is a copy of the above-referenced minutes and corresponding attachments from the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssenga,collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: auditAbtef-cpas.com Justin Faircloth,justin.fairclothna,inframark.com 161 1A MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held Tuesday, March 12, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard,Naples, Florida 34112. Present and constituting a quorum were: Quentin Greeley Chairperson Fred Bally Vice Chairperson Don Eliasek Assistant Secretary John Martino Assistant Secretary Domiano Passalacqua Assistant Secretary Also present were: Timothy Day District Manager, Inframark Sam Marshall District Engineer Jacob Whitlock Assistant District Manager, Inframark Todd Legan Cedar Hammock Golf& Country Club Steve Shaw Cedar Hammock Golf& Country Club Residents Following is a summary of the discussion and actions taken. FIRST ORDER OF BUSINESS Roll Call Mr. Day called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda There being no additions, corrections or deletions, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, the agenda was approved as presented. (5-0) 161 1A March 12, 2024 Meeting Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the public, the next order of business followed. FOURTH ORDER OF BUSINESS Old Business A. SFWMD ERP Permit Transfer Update • Mr. Marshall's permits transfer to SFWMD have been submitted. B. Club Sidewalk Repairs • Club sidewalk repairs are scheduled for Monday, May 20, 2024. C. Irrigation Status Update [On MOTION by Mr. Bally, seconded by Mr. Eliasek, with all in favor, the Proposal from Regan Technical Solutions, Inc. in the amount of $8,800 to perform aerial survey acquisition, editing, mainline tracking and ground penetrating radar for the irrigation system was approved(5-0) Mr. Martino and Mr. Passalacqua noted the phone connection was poor. Staff attempted various phones to reestablish a good connection for those attending remotely. The record shall reflect Mr. Martino exited the meeting for a short period, and re-joined the meeting. B. Club Sidewalk Repairs (Continued) Discussion resumed. On MOTION by Mr. Greeley, seconded by Mr. Eliasek, with all in favor, sidewalk repairs by the Club were approved in an amount not to exceed$6,000. (5-0) FIFTH ORDER OF BUSINESS New Business There being no new business, the next order of business followed. SIXTH ORDER OF BUSINESS Attorney's Report A. Discussion of Agreement for Drainage/Stormwater Guidelines • Mr. Day discussed the attorney, Mr. David Jackson, of Persson, Cohen, Mooney, Fernandez and Jackson. Mr. Jackson's rate would be $325 per hour, and his credentials were disseminated to the members. 2 161 ! A March 12, 2024 Meeting Cedar Hammock CDD • Chairperson Greeley noted he had a conversation with Mr. Faircloth, and believed another attorney was going to follow up. He also noted he wanted more details regarding the services the attorney would be providing. • No decision was made relative to Mr. Jackson. SEVENTH ORDER OF BUSINESS Engineer's Report A. Erosion Restoration Update • The proposal from Glase Golf will be by area itemization for restoration, as sod will need to be repaired adjacent to the homes. Mr. Marshall was contacted one week ago, and will follow up with them this week. • They are familiar with our site and proposal process. • Soil will be utilized, as opposed to riprap. The Board was pleased to hear this. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the February 13, 2024 Meeting Mr. Day requested any additions, corrections or deletions to the Minutes of the February 13, 2024 Meeting. There being none, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor,the Minutes of the February 13, 2024 Meeting were approved as presented. (5-0) B. Acceptance of the January 2024 Financial Report There being no comments or questions, ' On MOTION by Mr. Greeley. Seconded by Mr. Martino,with all in favor, the January 2024 Financial Report was accepted. (5-0) C. Consideration of Resolution 2024-02, for the 2024 General Election On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, Resolution 2024-02, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election, was adopted. (5-0) 3 161 1A March 12, 2024 Meeting Cedar Hammock CDD D. Distribution of the Proposed Budget for Fiscal Year 2025 & Consideration of Resolution 2024-03,Approving the Budget & Setting the Public Hearing • Several Board members requested information regarding the costs of the irrigation expenses before approving an additional $100 assessment. On MOTION by Mr. Martino, seconded by Mr. Eliasek, with all in favor, Resolution 2024-03, Approving the Budget for Fiscal Year 2025 and Setting a Public Hearing Thereon Pursuant to Florida Law, to be held Tuesday, May 14, 2024 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at 8660 Cedar Hammock Boulevard, Naples, Florida 34112, was adopted. (5-0) E. Audit Committee Selection Process i. Appointment of Committee Members On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in favor, appointment of the Board of Supervisors to serve as Committee Members for the Audit Selection Process,was approved. (5-0) ii. Establishment of RFP Evaluation Criteria • Mr. Greeley noted this is a statutory requirement, and he expressed he was in favor of the RFP Evaluation Criteria. On MOTION by Mr. Greeley, seconded by Mr. Martino,with all in favor, the Audit RFP Evaluation Criteria was approved, as presented. (5-0) iii. Authorization to Proceed with RFP On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, staff was authorized to proceed with the RFP for Auditing Services (5-0) F. Follow-Up Items i. Lake 14 & 15 Aeration Install Update • The install was based on FP&L activation of the meter, which was completed. 4 161 1A March 12, 2024 Meeting Cedar Hammock CDD ii. Bulkhead Pressure Washing Update • Bulkhead pressure washing was completed. iii. Roadway Striping Update • Mr. Whitlock commented he is working with the contractor regarding unfinished work. They were asking for $2,400, but he has been working with them, and they have not been paid to date. • Some vehicles which went through the paint were damaged by the paint due to the fact that cones were not installed,per the contract. • It was brought up to the Supervisor that employees drove the vehicles over the freshly painted lines on the road. • Mobile detailing will not work to repair the paint on the vehicles. The Timo Brothers invoice for gatehouse infrastructure damage was discussed. • There is a proposed shorted invoice in the amount of$4,985.27 for damage to the gatehouse infrastructure. • The President of Timo Brothers sent an email to Mr. Faircloth stating this was not acceptable, and if this is done he will contact his attorney. • Discussion ensued. Mr. Greeley MOVED to send the final payment to Timo Brothers, and not hold back any funds, and Mr. Bally seconded the motion. There being no further Board support, the motion failed. • The Board requested that staff try to negotiate something to end the situation. NINTH ORDER OF BUSINESS Supervisors' Requests Hearing no requests from Supervisors, the next order of business followed. TENTH ORDER OF BUSINESS Audience Comments Hearing no comments from the audience, the next order of business followed. 5 161 1A March 12, 2024 Meeting Cedar Hammock CDD ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Eliasek, seconded by Mr. Martino, with all in favor, the meeting was adjourned. (5-0) Quentin Greeley Chairperson 6 Cedar Hammock Community Development District 16 I 1 A Board of Supervisors Quentin Greeley,Chairperson Justin Faircloth,District Manager Fred Bally,Vice Chairperson Sam Marshall,District Engineer Don Eliasek,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Domiano Passalacqua,Assistant Secretary Meeting Agenda Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard,Naples, Florida March 12, 2024—2:00 p.m. Call in Meeting Number: 1-646-838-1601, Meeting ID: 951-092-195# 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. SFWMD ERP Permit Transfer Update B. Club Sidewalk Repairs C. Irrigation Status Update 5. New Business 6. Attorney's Report A. Discussion of Agreement for Drainage/Stormwater Guidelines 7. Engineer's Report A. Erosion Restoration Update 8. Manager's Report A. Approval of the Minutes of the February 13, 2024 Meeting B. Acceptance of the January 2024 Financial Report C. Consideration of Resolution 2024-02, for the 2024 General Election D. Distribution of the Proposed Budget for Fiscal Year 2025 & Consideration of Resolution 2024-03, Approving the Budget& Setting the Public Hearing District Office: Meeting Location: Inframark,Community Management Services Cedar Hammock Clubhouse 210 North University Dive,Suite 702 8660 Cedar Hammock Boulevard Coral Springs,FL.33071 Naples,Florida 34112 (954)603-0033 www.CedarHammockC DD.corn Cedar Hammock CDD 1 61 1 A March 12, 2024 Agenda Page 2 E. Audit Committee Selection Process i. Appointment of Committee Members ii. Establishment of RFP Evaluation Criteria iii. Authorization to Proceed with RFP F. Follow-Up Items i. Lake 14 & 15 Aeration Install Update ii. Bulkhead Pressure Washing Update iii. Roadway Striping Update 9. Supervisors' Requests 10.Audience Comments 11.Adjournment The next meeting is Tuesday,April 9, 2024 at 2:00 p.m. District Office: Meeting Location: Inframark,Community Management Services Cedar Hammock Clubhouse 210 N.University Dive,Suite 702 8660 Cedar Hammock Boulevard Coral Springs,Florida 33071 Naples,Florida 34112 (954)603-0033 www.CedarHammockCDD.com cavil;• Neiu;� 161 1 PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 CEDAR HAMMOCK COMMUN ITY 210 N UNIVERSITY DR#702 CORAL SPRINGSf FL 33071-7320 Nda Hcgs r C e Cedar Hammmomock Community Development District The Board of Supervisors of the Cedar Hammock Community Affidavit of Publication Development District will hold their meetings for Fiscal Year STATE OF WISCONSIN 2024 on the 2nd Tuesday of the month at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida at COUNTY OF BROWN 2:00 p.m.on the following months: October 10,2023 Before the undersigned authority personally appeared,who November 14,2023 2023 on oath says that he or she is the Legal Coordinator of the December 13,12 024 February 2024 Naples Daily News,published in Collier County, Florida; March 12,2024-Tentative Budget Adoption that the attached copyof advertisement, beinga Public April 9,2024 May 14,2024-Budget Public Hearing Notices,was published on the publicly accessible website The meetings are open to the of Collier and Lee Counties, Florida,or in a news a er b gP public and will be conducted in P P y accordance with the provision of Florida Law for Community print in the issues of,on: Development Districts. Meetings may be continued to a date, time and location to be specified on the record at the meetings. There may be occasions when one or more Supervisors will par- Issue(s)dated:09/11/2023 par- ticipate via telephone. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special ac- commodations at these meetings because of a disability or phys- ical impairment should contact the District Management Corn- Affiant further says that the website or newspaper complies pany, Inframark, LLC at 954.603-0033 at least two (2)calendar with all legal requirements for publication in chapter 50, days prior to the date of the meetings. If you are hearing or speech Statutes. impaired, please contact the Florida Relay Service at 7-1- 1 or(800) 955.8771 (TTY)/(800) 955-8770 (Voice) for aid in con- tacting the District Management Company. Each person who decides to appeal any action taken at these meetings is advised that person will need a record of the Subscribed and sworn to before me,bythe legal clerk,who pro- ceedings and accordingly, the person may need to ensure a ver- 9 hatim record of the proceedings is made, including the testimo• is personally Known to me, on September 11,2023: ny and evidence upon which such appeal is to be based. • Justin Faircloth District Manager — AD#5821081 September 11,2023 L-77 Notary, State ,Cot Brown 5/5.a My commission expires NANCY HEYRMAN Notary Public State of Wlsoonsin Publication Cost: $301.00 Ad No:0005821081 Customer No: 1304217 PO#: #of Affidavits 1 This is not an invoice 161 1A CEDAR HAMMOCK Community Development District Financial Report January 31, 2024 Prepared by: ( INFRAMARK INFRASTRUCTURE MANAGEMENTSLRY,CLS CEDAR HAMMOCK 1 `V 1 1 A Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet 1 General Fund 2 3 SUPPORTING SCHEDULES Cash and Investment Report 4 Bank Reconciliation 5 Non-Ad Valorem Special Assessment 6 Check Register 7 -8 16114 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31, 2024 CEDAR HAMMOCK 16114 Community Development District Genera/Fund Balance Sheet January 31, 2024 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 179,149 Investments: Money Market Account 1,110,628 Deposits 1,359 !TOTAL ASSETS $ 1,291,136 I LIABILITIES Accounts Payable $ - Accrued Expenses 61,398 'TOTAL LIABILITIES 61,398 I FUND BALANCES Nonspendable: Deposits 1,359 Assigned to: Operating Reserves 56,511 Reserves-Bridges 29,950 Reserves-Bulkheads 29,950 Reserves-Irrigation System 153,860 Reserves-Lakes 32,700 Reserves- Roadways 185,000 Unassigned: 740,408 TOTAL FUND BALANCES $ 1,229,738 TOTAL LIABILITIES&FUND BALANCES $ 1,291,136 1 CEDAR HAMMOCK 16 I 1 A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 24,577 $ 8,192 $ 20,427 $ 12,235 83.11% Interest-Tax Collector - - 360 360 0.00% Special Assmnts-Tax Collector 446,845 357,476 404,587 47,111 90.54% Special Assmnts-Discounts (17,874) (14,299) (15,864) (1,565) 88.75% Other Miscellaneous Revenues - - 4,590 4,590 0.00% TOTAL REVENUES 453,548 351,369 414,100 62,731 91.30% EXPENDITURES Administration ProfServ-Engineering 5,000 1,667 2,515 (848) 50.30% ProfServ-Legal Services 2,500 833 175 658 7.00% ProfServ-Mgmt Consulting 44,521 14,840 14,840 - 33.33% ProfServ-Property Appraiser 8,103 2,701 1,575 1,126 19.44% ProfServ-Special Assessment 3,411 3,411 3,311 100 97.07% ProfServ-Web Site Maintenance 761 254 860 (606) 113.01% Auditing Services 5,000 - - - 0.00% Postage and Freight 900 300 123 177 13.67% Insurance-General Liability 8,029 8,029 8,303 (274) 103.41% Printing and Binding 600 200 135 65 22.50% Legal Advertising 2,575 858 301 557 11.69% Misc-Bank Charges 100 33 - 33 0.00% Misc-Assessment Collection Cost 8,937 8,937 7,774 1,163 86.99% Office Supplies 100 33 - 33 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 90,712 42,271 40,087 2,184 44.19% Field ProfServ-Field Management 1,785 595 595 - 33.33% Management Services 2,500 833 - 833 0.00% Contracts-Water Mgmt Services 7,200 2,400 2,400 - 33.33% Utility-Cameras 1,000 333 - 333 0.00% Electricity-Wells 5,000 1,667 3,494 (1,827) 69.88% Electricity-Aerator 4,000 1,333 1,067 266 26.68% R&M-Lake 3,000 1,000 - 1,000 0.00% R&M-Plant Replacement 500 167 - 167 0.00% R&M-Roads 20,000 6,667 8,380 (1,713) 41.90% R&M Bulkheads 5,000 1,667 - 1,667 0.00% R&M-Bridges&Cart Paths 5,000 1,667 - 1,667 0.00% Misc-Contingency 38,745 12,916 27,620 (14,704) 71.29% Capital Outlay 40,000 13,333 - 13,333 0.00% 2 CEDAR HAMMOCK 16 1 1 A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD Reserves-Irrigation System 153,272 51,091 - 51,091 0.00% Reserve-Lakes 52,917 17,639 - 17,639 0.00% Reserve-Roadways 22,917 7,639 107,360 (99,721) 468.47% Total Field 362,836 120,947 150,916 (29,969) 41.59% TOTAL EXPENDITURES 453,548 163,218 191,003 (27,785) 42.11% Excess(deficiency)of revenues Over(under)expenditures - 188,151 223,097 34,946 0.00% Net change in fund balance $ - $ 188,151 $ 223,097 $ 34,946 0.00% FUND BALANCE,BEGINNING(OCT 1,2023) 1,006,641 1,006,641 1,006,641 FUND BALANCE,ENDING $ 1.006,641 $ 1,194,792 $ 1,229,738 3 t61 lA CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2024 CEDAR HAMMOCK i 61 1 A Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2024 HIDE ALLOCATION ALLOCATION Date Net Amount (Discount) Commission Amount Net Amount General Fund Received Received Amount Amount Received Assessments Assessments Assessments Levied For FY 2024 $ 446,849 $ 446,849 Allocation % 100% 100% 10/30/23 $ 2,917 $ 168 $ 60 $ 3,144 $ 2,917 $ 3,144 11/06/23 $ 5,262 $ 224 $ 107 $ 5,593 $ 5,262 $ 5,593 11/16/23 $ 43,671 $ 1,857 $ 891 $ 46,419 $ 43,671 $ 46,419 11/20/23 $ 68,400 $ 2,908 $ 1,396 $ 72,704 $ 68,400 $ 72,704 11/24/23 $ 42,092 $ 1,790 $ 859 $ 44,741 $ 42,092 $ 44,741 12/06/23 $ 155,215 $ 6,599 $ 3,168 $ 164,982 $ 155,215 $ 164,982 12/12/23 $ 33,607 $ 1,378 $ 686 $ 35,671 $ 33,607 $ 35,671 12/22/23 $ 7,489 $ 248 $ 153 $ 7,890 $ 7,489 $ 7,890 01/10/24 $ 22,297 $ 693 $ 455 $ 23,445 $ 22,297 $ 23,445 TOTAL $ 380,949 $ 15,864 $ 7,774 $ 404,587 $ 380,949 $ 404,587 % COLLECTED 90.54% 90.54% TOTAL OUTSTANDING $ 42,262 $ 42,262 4 CEDAR HAMMOCK 16 1 q Community Development District All Funds Cash and Investment Report January 31, 2024 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account- Operating Valley National Bank Gov't Interest Checking n/a 5.38% 179,149 Money Market Account BankUnited Public Funds MMA n/a 5.25% 1,110,628 Total $ 1,289,777 5 Cedar Hammock CDD Bank Reconciliation 1 6 I 1 Bank Account No. 2555 Valley National Bank GF Statement No. 01-24 Statement Date 1/31/2024 G/L Balance(LCY) 179,149.39 Statement Balance 187,051.03 G/L Balance 179,149.39 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 187,051.03 Subtotal 179,149.39 Outstanding Checks 7,901.64 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 179,149.39 Ending Balance 179,149.39 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 1/23/2024 Payment 2741 INFRAMARK,LLC 7,571.64 0.00 7,571.64 1/23/2024 Payment 2742 PRISTINE LAKES AND WETLANDS LLC 330.00 0.00 330.00 Total Outstanding Checks 7,901.64 7,901.64 6 161 lA C 0 O _ . 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L' N v U)) M tUn U) 03 61 CV [O O 0- d - O N O) CO N tj C.) CD a U)O MMco NM O o coN r 1- i w In (O to a# a#O #U aU U0 LL < U< < U U 2 < < < Q < < < < < < _ c 0N a to o-, t o(0 CI CO �/ U a r N N (o CV a li '� [n N O) CON (n Q C N N N a ac.i a cv el 01 O co O co O co O O o M W C.) s 0 s o 0 0 m a ra < < < < < < a a a a a a LL LL LL LL LL LL a N a M a a s N a co a N N Na) ce)Na) N N N N N N iC 0 a O a O a O a O a O a ❑ o ❑ o ❑ o ❑ o ❑ o ❑ o # # # # # ik O Y Y Y Y NCY LL o o o o o o Z = = = = = 1 U 0 U U U U RESOLUTION 2024-02 161 1 A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION. WHEREAS, the Cedar Hammock Community Development District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes,being situated entirely within Collier County, Florida; and WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District (hereinafter the "Board") seeks to implement Section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the "Supervisor") to conduct the District's General Elections. WREAS, the Supervisor has requested the District adopt a Resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT: Secs The Board is currently made up of the following individuals: John Martino, on Eliasek, Domiano Passalacqua, Fred Bally and Quentin Greeley. Sectioi 2. The term of office for each member of the Board is as follows. Supervisor Seat Term (Including Expiration Date) John Martino Seat 1 11/2026 Don Eliasek Seat 2 11/2026 Domiano Passalacqua Seat 3 11/2026 Fred Bally Seat 4 11/2024 Quentin Greeley Seat 5 11/2024 Section 3, Seat 4, currently held by Fred Bally, and Seat 5. currently held by Quentin Greeley are scheduled for the General Election in November 2024. Section 4, Pursuant to Section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed$4,800 per year per member. a) >, Q) ',o a o 0 0 1b1 1A - H •� ct cn IaA a) 0 '� cd UO {—I vn = Z et) U.1 cd 0 0 U o rr U U O O •U 0 O O �y N v 2 •A U N C N ��. 0CA cn a) W a) Ca) co) A 4. CA p2.4 ° O , 4_i ;_, a) a) U r-' a, a, Po a, w 0 Q A U •'~ `� O Z O ct N ++ .-..4 :4 r--c .�., �� 'c zi E U cf) 3 w H Z ° Q � cn itl ,,ti � 161 1A Cedar Hammock Community Development District Annual Operating and Debt Service Budget Fiscal Year 2025 Proposed Budget 3/5/2024 Prepared by: ( INFRAMARK 'rIR4S•4_�'Vkl • +•+++.l Nl`. St M+ILIS Cedar Hammock 1 6 ' a Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1-2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary 8 161 1A Cedar Hammock Community Development District Operating Budget Fiscal Year 2025 161 1A Cedar Hammock Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 REVENUES Interest- Investments $ 24,577 $ 20,427 $ 4,150 $ 24,577 $ 24,577 Interest-Tax Collector - 360 - 360 - Special Assmnts-Tax Collector 446,845 404,587 42,258 446,845 526,632 Special Assmnts- Discounts (17,874) (15,864) - (15,864) (21,065) Other Miscellaneous Revenues - 4,590 - 4,590 - TOTAL REVENUES $ 453,548 $ 414,100 $ 46,408 $ 460,508 $ 530,143 EXPENDITURES Administrative ProfServ-Engineering $ 5,000 $ 7,186 $ - $ 7,186 $ 5,000 ProfServ-Legal Services 2,500 175 2,325 2,500 2,500 ProfServ-Mgmt Consulting 44,521 14,840 29,681 44,521 45,856 ProfServ-Property Appraiser 6,103 1,575 4,528 6,103 6,103 ProfServ-Special Assessment 3,411 3,311 100 3,411 3,513 ProfServ-Web Site Maintenance 761 279 482 761 784 Auditing Services 5,000 - 5,000 5,000 5,000 Postage and Freight 900 123 777 900 927 Insurance -General Liability 8,029 8,303 - 8,303 8,270 Printing and Binding 600 135 465 600 618 Legal Advertising 2,575 301 2,274 2,575 2,575 Miscellaneous Services - - - Misc-Bank Charges 100 - 100 100 100 Misc-Assessment Collection Cost 8,937 7,774 1,163 8,937 10,533 Misc-Contingency - - - - (1,874) Misc-Web Hosting 2,000 - 2,000 2,000 2,000 Office Supplies 100 - 100 100 100 Annual District Filing Fee 175 175 - 175 175 Total Administrative $ 90,712 $ 44,177 $ 48,994 $ 93,172 $ 92,180 Annual Operating and Debt Service Budget 1 Cedar Hammock 16 I 1 A Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 Field ProfServ-Field Management $ 1,785 $ 595 $ 1,190 $ 1,785 1,839 Management Services 2,500 - 2,500 2,500 2,575 Contracts-Water Mgmt Services 7,200 2,400 4,800 7,200 7,200 Utility-Cameras 1,000 - 1,000 1,000 1,000 Electricity-Wells 5,000 3,494 1,506 5,000 5,000 Electricity-Aerator 4,000 1,067 2,933 4,000 4,000 R&M-Lake 3,000 - 3,000 3,000 3,000 R&M-Roads 20,000 8,380 11,620 20,000 20,000 R&M-Plant Replacement 500 - 500 500 500 R&M Bulkheads 5,000 - 5,000 5,000 5,000 R&M-Bridges&Cart Paths 5,000 - 5,000 5,000 5,000 Misc-Contingency 38,745 28,201 10,544 38,745 38,745 Capital Outlay 40,000 - 40,000 40,000 40,000 153,272 - 153,272 153,272 178,272 Reserves- Irrigation System Reserve-Lakes 52,917 - 52,917 52,917 77,917 22,917 107,360 - 107,360 47,917 Reserve-Roadways Total Field $ 362,836 $ 151,497 $ 295,781 $ 447,278 $ 437,963 TOTAL EXPENDITURES $ 453,547 $ 195,674 $ 344,776 $ 540,450 $ 530,143 Excess(deficiency)of revenues $ 0 $ 218,426 $ (298,368) $ (79,942) $ - Net change in fund balance $ 0 $ 218,426 $ (298,368) $ (79,942) $ - FUND BALANCE, BEGINNING $ 1,006,641 $1,006,641 $ 1,225,067 $ 1,006,641 $ 926,699 FUND BALANCE, ENDING $ 1,006,641 $1,225,067 $ 926,699 $ 926,699 $ 926,699 Annual Operating and Debt Service Budget 2 16 I lA General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 926,699 Net Change in Fund Balance-Fiscal Year 2025 Reserves-Fiscal Year 2025 Additions 304,105 Total Funds Available(Estimated) -FY 2025 1,230,803 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 56,510 (1) Reserves-Bridges(Prior Year) 29,950 (2) Reserves-Bulkhead(Prior Year) 29,950 (2) Reserves-Irrigation (Prior Year) 153,860 (2) Reserves-Irrigation FY 2024 153,272 (3) Reserves-Irrigation FY 2025 178,272 485,404 Reserves-Lakes (Prior Year) 40,000 Reserves-Lakes FY 2024 52,917 (3) Reserves-Lakes FY 2025 77,917 170,833 Reserves-Roadways (Prior Year) 185,000 (2) Reserves-Roadways FY 2024 22,917 (3) Reserves-Roadways FY 2025 47,917 255,833 Total Allocation of Available Funds 1,028,479 Total Unassigned(undesignated)Cash $ 202,324 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to Motion to assign fund balance as of 09.30.23. (3)Ties to Adopted Budget FY24. 3 CEDAR HAMMOCK i 6 1 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest Investments The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Prof Service- Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance & preparation for monthly meetings, review operating& maintenance contracts, etc. Prof Service-Management Consulting The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. These services are further outlined in Exhibit "A" of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2025 4 CEDAR HAMMOCK 16 I 1. A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Prof Service—Web Site Maintenance Inframark Infrastructure Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding the website, as necessary, as well as ADA Compliance Fees. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank fees that may be incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2025 5 CEDAR HAMMOCK 16 ' 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Misc—Web Hosting The District incurs expenses to maintain and renew their website domain and email accounts. Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div. Field Services Prof Service—Field Management Inframark Infrastructure Management Services inspects the District's assets and provides two reports per year. Management Services Project Management Expenses incurred from the field manager for the bulkhead/bridges restoration project. Contracts—Water Mgmt Services Professional services for environmental permit compliance related to the water use permit. Utility—Cameras Costs associated with the District's gate cameras. Electricity-Wells FPL provides electrical services for the District's pumps at the following addresses: • 8684 Cedar Hammock Circle-Well #4 Meter KL35128 • 3639 Cedar Hammock Court—Well#6 Meter ACD4996 Electricity-Aerators FPL provides electrical services for the District's pumps at the following addresses: • 3826 Wax Myrtle Run—Meter ACD4234 • 8892 Cedar Hammock Blvd—Meter ACD4976 • 3766 Buttonwood Way—Meter ACD8387 Annual Operating Budget Fiscal Year 2025 6 CEDAR HAMMOCK 16 I 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M—Roads Repair and maintenance expenses related to roads. R&M—Plant Replacement Replace landscape plantings at pumps. R&M—Bulkheads Repair and maintenance expenses related to bulkheads. R&M—Bridges Repair and maintenance expenses related to the bridges. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Funds set aside for future Capital projects. Reserves: Reserve-Irrigation Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve- Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2025 7 16I 1A Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2025 Cedar Hammock 16 I 1 A Community Development District General Fund Assessment Summary Fiscal Year 2025 vs. Fiscal Year 2024 ASSESSMENT ALLOCATION General Fund Units FY 2025 FY 2024 Percent Product Change Single Family $ 659.11 $ 559.26 17.85% 65 2 Story $ 659.11 $ 559.26 17.85% 228 4 Story $ 659.11 $ 559.26 17.85°A) 330 Duplex $ 659.11 $ 559.26 17.85% 176 799 Annual Operating and Debt Service Budget 8 RESOLUTION 2024-03 161 1 A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2025 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2025; a copy of which is attached hereto, and WHEREAS, the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2025 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date, hour and place: Date: Tuesday, May 14, 2024 Hour: 2:00 p.m. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples, Florida 34112 Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 12h day of March 2024. lautt4;f. / / /. Quentin Greely Chairperson (,Tustin Faircioth ''Secretary 161 lA Cedar Hammock Community Development District Annual Operating and Debt Service Budget Fiscal Year 2025 Approved Tentative Budget (Meeting on 3/12/2024) Prepared by: I N FRAMARK . Ra:'q..�T�KL .+w•a�.:.L'a!'+' YLk.ILIS Cedar Hammock 1 v ' 1 A Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1-2 Exhibit A-Allocation of Fund Balances 3 Budget Narrative 4-7 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary 8 161 1A Cedar Hammock Community Development District Operating Budget Fiscal Year 2025 161 1A Cedar Hammock Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 REVENUES Interest- Investments $ 24,577 $ 20,427 $ 4,150 $ 24,577 $ 24,577 Interest-Tax Collector - 360 - 360 - Special Assmnts-Tax Collector 446,845 404,587 42,258 446,845 526,632 Special Assmnts- Discounts (17,874) (15,864) - (15,864) (21,065) Other Miscellaneous Revenues - 4,590 - 4,590 - TOTAL REVENUES $ 453,548 $ 414,100 $ 46,408 $ 460,508 $ 530,143 EXPENDITURES Administrative ProfServ-Engineering $ 5,000 $ 7,186 $ - $ 7,186 $ 5,000 ProfServ-Legal Services 2,500 175 2,325 2,500 2,500 ProfServ-Mgmt Consulting 44,521 14,840 29,681 44,521 45,856 ProfServ-Property Appraiser 6,103 1,575 4,528 6,103 6,103 ProfServ-Special Assessment 3,411 3,311 100 3,411 3,513 ProfServ-Web Site Maintenance 761 279 482 761 784 Auditing Services 5,000 - 5,000 5,000 5,000 Postage and Freight 900 123 777 900 927 Insurance -General Liability 8,029 8,303 - 8,303 8,270 Printing and Binding 600 135 465 600 618 Legal Advertising 2,575 301 2,274 2,575 2,575 Miscellaneous Services - - - - - Misc-Bank Charges 100 - 100 100 100 Misc-Assessment Collection Cost 8,937 7,774 1,163 8,937 10,533 Misc-Contingency - - - - (1,874) Misc-Web Hosting 2,000 - 2,000 2,000 2,000 Office Supplies 100 - 100 100 100 Annual District Filing Fee 175 175 - 175 175 Total Administrative $ 90,712 $ 44,177 $ 48,994 $ 93,172 $ 92,180 Annual Operating and Debt Service Budget 1 Cedar Hammock 1 61 1 A Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU FEB - PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 1/31/24 9/30/2024 FY 2024 FY 2025 Field ProfServ-Field Management $ 1,785 $ 595 $ 1,190 $ 1,785 1,839 Management Services 2,500 - 2,500 2,500 2,575 Contracts-Water Mgmt Services 7,200 2,400 4,800 7,200 7,200 Utility-Cameras 1,000 - 1,000 1,000 1,000 Electricity-Wells 5,000 3,494 1,506 5,000 5,000 Electricity-Aerator 4,000 1,067 2,933 4,000 4,000 R&M-Lake 3,000 - 3,000 3,000 3,000 R&M-Roads 20,000 8,380 11,620 20,000 20,000 R&M-Plant Replacement 500 - 500 500 500 R&M Bulkheads 5,000 - 5,000 5,000 5,000 R&M-Bridges&Cart Paths 5,000 - 5,000 5,000 5,000 Misc-Contingency 38,745 28,201 10,544 38,745 38,745 Capital Outlay 40,000 - 40,000 40,000 40,000 Reserves Irrigation System 153,272 - 153,272 153,272 178,272 Reserve-Lakes 52,917 - 52,917 52,917 77,917 Reserve Roadways 22,917 107,360 - 107,360 47,917 Total Field $ 362,836 $ 151,497 $ 295,781 $ 447,278 $ 437,963 TOTAL EXPENDITURES $ 453,547 $ 195,674 $ 344,776 $ 540,450 $ 530,143 Excess (deficiency)of revenues $ 0 $ 218,426 $ (298,368) $ (79,942) $ - Net change in fund balance $ 0 $ 218,426 $ (298,368) $ (79,942) $ - FUND BALANCE, BEGINNING $ 1,006,641 $1,006,641 $ 1,225,067 $ 1,006,641 $ 926,699 FUND BALANCE, ENDING $ 1,006,641 $1,225,067 $ 926,699 $ 926,699 $ 926,699 Annual Operating and Debt Service Budget 2 16114 General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 926,699 Net Change in Fund Balance-Fiscal Year 2025 - Reserves-Fiscal Year 2025 Additions 304,105 Total Funds Available(Estimated) -FY 2025 1,230,803 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 56,510 (1) Reserves-Bridges(Prior Year) 29,950 (2) Reserves-Bulkhead(Prior Year) 29,950 (2) Reserves- Irrigation(Prior Year) 153,860 (2) Reserves-Irrigation FY 2024 153,272 (3) Reserves- Irrigation FY 2025 178,272 485,404 Reserves-Lakes (Prior Year) 40,000 Reserves-Lakes FY 2024 52,917 (3) Reserves-Lakes FY 2025 77,917 170,833 Reserves-Roadways(Prior Year) 185,000 (2) Reserves-Roadways FY 2024 22,917 (3) Reserves-Roadways FY 2025 47,917 255,833 Total Allocation of Available Funds 1,028,479 Total Unassigned(undesignated)Cash $ 202,324 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to Motion to assign fund balance as of 09.30.23. (3)Ties to Adopted Budget FY24. 3 CEDAR HAMMOCK 1 6 ( 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest Investments The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Prof Service-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings, review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance & preparation for monthly meetings, review operating& maintenance contracts,etc. Prof Service-Management Consulting The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2025 4 CEDAR HAMMOCK 1 6 1 1 A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(cont'd) Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Prof Service—Web Site Maintenance Inframark Infrastructure Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding the website, as necessary, as well as ADA Compliance Fees. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank fees that may be incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2025 5 161 lA CEDAR HAMMOCK Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(coned) Misc—Web Hosting The District incurs expenses to maintain and renew their website domain and email accounts. Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Dept of Economic Opportunity Div. Field Services Prof Service—Field Management Inframark Infrastructure Management Services inspects the District's assets and provides two reports per year. Management Services Project Management Expenses incurred from the field manager for the bulkhead/bridges restoration project. Contracts—Water Mgmt Services Professional services for environmental permit compliance related to the water use permit. Utility—Cameras Costs associated with the District's gate cameras. Electricity-Wells FPL provides electrical services for the District's pumps at the following addresses: • 8684 Cedar Hammock Circle -Well#4 Meter KL35128 • 3639 Cedar Hammock Court—Well#6 Meter ACD4996 Electricity-Aerators FPL provides electrical services for the District's pumps at the following addresses: • 3826 Wax Myrtle Run—Meter ACD4234 • 8892 Cedar Hammock Blvd— Meter ACD4976 • 3766 Buttonwood Way—Meter ACD8387 Annual Operating Budget Fiscal Year 2025 6 CEDAR HAMMOCK 1 6 1 t o Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative(coned) R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M—Roads Repair and maintenance expenses related to roads. R&M—Plant Replacement Replace landscape plantings at pumps. R&M—Bulkheads Repair and maintenance expenses related to bulkheads. R&M—Bridges Repair and maintenance expenses related to the bridges. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Capital Outlay Funds set aside for future Capital projects. Reserves: Reserve-Irrigation Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2025 7 161 lA Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2025 Cedar Hammock 1 61 1 A Community Development District General Fund Assessment Summary Fiscal Year 2025 vs. Fiscal Year 2024 ASSESSMENT ALLOCATION General Fund Units FY 2025 FY 2024 Percent Product Change Single Family $ 659.11 $ 559.26 17.85% 65 2 Story $ 659.11 $ 559.26 17.85% 228 4 Story $ 659.11 $ 559.26 17.85% 330 Duplex $ 659.11 $ 559.26 17.85% 176 799 Annual Operating and Debt Service Budget 8 161 1A AUDITOR SELECTION EVALUATION CRITERIA 1. Ability of Personnel. (20 Points) (E.g., geographic locations of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.) 2. Proposer's Experience. (20 Points) (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts; character, integrity, reputation, of respondent, etc.) 3. Understanding of Scope of Work (20 Points) Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services. (20 Points) Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required (E.g., the existence of any natural disaster plan for business operations). 5 Price. (20 Points) Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services. 161 1A CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Year 2024 with Four Optional One-Year Renewals Collier County, Florida INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Electronic proposals must be received no later than 11:00 a.m. on Thursday, May 2, 2024 by the Offices of the District Manager, Inframark, Attention: Nadine Blake at Nadine.Blake@Inframark.com. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit an electronic version of the Proposal Documents, and other requested attachments at the time and to the email address indicated herein. The email should be titled "Auditing Services — Cedar Hammock Community Development District" on the subject line. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety(90) days. SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents"). SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. 1 161 1A SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter)with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. D. The lump sum cost of the provision of the services under the proposal E. Must perform the audit fieldwork at the office where the District records are maintained. SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the Offices of the District Manager, within seventy-two (72) hours after the receipt of the proposed contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid contract award. SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. 2 Heritage Bay Community Development District A Inframark, Community Management Services 210 N. University Drive, Suite 702, Coral Springs, Florida 33071 Tel. (954) 603-0033 • Fax (954) 345-1292 DATE: May 16, 2024 TO: Mr. Derek Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Janice Swade Lead District Administrative Assistant RE: Minutes of the March 21, 2024 Meeting, as Approved at the May 2, 2024 Meeting Enclosed for your records is a copy of the minutes and corresponding attachments from the above referenced meeting of the Heritage Bay Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Gregory Urbancic gurbancic@cyklaw.com i ustin.faircloth@inframark.com 161 lA MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held Thursday,March 21,2024 at 9:00 a.m. at Heritage Bay Clubhouse, located at 10154 Heritage Bay Boulevard,Naples, Florida 34120. Present and constituting a quorum were: Edwin Hubbard Chairperson F. Jack Arcurie Vice Chairperson Steven Bachenberg Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Albert Lopez District Engineer Jacob Whitlock Assistant District Manager, Inframark Bailey Hill SOLitude Lake Management Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Faircloth called the meeting to order and called the roll.A quorum was established. SECOND ORDER OF BUSINESS Public Comments on Agenda Items Hearing no comments from the public,the next order of business followed. THIRD ORDER OF BUSINESS Board Organizational Matters A. Acceptance of Mr. Phelps Resignation and Motion to Leave Seat 3 Open On MOTION by Mr. Arcurie, seconded by Mr. Soucie, with all in favor, the resignation of Mr. Phelps was accepted, and Seat 3 shall remain open. (3-0) 161 lA March 21, 2024 Meeting Heritage Bay CDD B. Seat 3 Open Position and Interview of Candidates This item was addressed with the prior motion. C. Appointment of Supervisor to Seat 4 On MOTION by Mr. Soucie, seconded by Mr. Hubbard, with all in favor, Mr. Steven Bachenberg was appointed to fill the vacant term of Seat 4. (3-0) D. Oath of Office for Newly Appointed Supervisor to Seat 4 Mr. Faircloth, a certified Notary of the State of Florida, administered the Oath of Office to Mr. Bachenberg in Seat 4. E. Board Reorganization and Selection of Officers (Resolution 2024-01) • Mr.Arcurie nominated Mr. Hubbard to continue as Chairperson. • Mr. Hubbard nominated Mr.Arcurie to continue as Vice Chairperson. On MOTION by Mr.Arcurie, seconded by Mr. Hubbard, with all in favor,Resolution 2024-01,Designating Officers of the District,with Mr. Hubbard to continue serving as Chairperson, Mr. Arcurie to continue serving as Vice Chairperson, Mr. Faircloth to continue serving as Secretary and Assistant Treasurer, Mr. Bloom to continue serving as Treasurer, Mr. Soucie to continue serving as Assistant Secretary, Mr. Bachenberg to serve as Assistant Secretary, and Seat 3 to remain open, was adopted. (4-0) The record shall reflect Mr.Arcurie exited the meeting. F. Timing and Requirements for Reelection for Seats 1, 2 and 3 • Mr. Faircloth reviewed qualifying information and deadlines with the Board for Seats 1, 2 and 3 for the 2024 General Election, as noted on the Collier County Supervisor of Elections Website. FOURTH ORDER OF BUSINESS Engineer's Report A. Water Testing Update—March 5,2024 • Mr. Lopez noted that the water testing had taken place and he is waiting for the results of the sampling. 2 161 lA March 21, 2024 Meeting Heritage Bay CDD B. Surface Water Management System Retention Guidelines i. SFWMD Permissible Alterations to Actual Retention Areas and Requirements for Approvals • Mr. Lopez discussed the stormwater system and the way to approach any changes to the system as possible golf course changes are considered. • Mr. Faircloth asked Mr. Lopez to review the District's permits with SFWMD and provide updates on future deadlines as required by SFWMD. The record shall reflect Mr. Lopez exited the meeting. FIFTH ORDER OF BUSINESS SOLitude Lake Management A. Monthly Inspections and Service Reports Reports were included in the agenda package. B. Lakes Review and Field Service Manager-February • Ms. Bailey Hill provided an update on the condition of the lakes,and noted that Mr. Mason Maher was promoted to District Manager. • Mr. Faircloth requested Ms. Hill review the contract and confirm SOLitude is on site six times per month. The record shall reflect Ms. Hill exited the meeting. SIXTH ORDER OF BUSINESS Legal Update A. Status of Required Ethics Training • Mr. Faircloth reviewed the memorandum from Mr. Urbancic. • Mr. Soucie requested Mr. Faircloth send the ethics link for filing of Form 1 to Mr. Bachenberg, along with a PDF of the March 21, 2024 Agenda Package. The record shall reflect the Board recessed for a short period, and reconvened. SEVENTH ORDER OF BUSINESS Old Business A. Project Planning 2024 i. Veranda 4: Request for Gutter Installations and Drainage Requirements—Association ARC Approval? ii. Joint CDD and Club Projects for Summer 2024 iii. Lake 1 — North Lake Bank — Approval to Proceed with Golf Maintenance Staff iv. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding v. Update on CDD 024 Projects • Mr. Hubbard provided updates on Veranda 4 work, and joint CDD Club work on Lakes 1 and 21. 3 161 1A March 21, 2024 Meeting Heritage Bay CDD EIGHTH ORDER OF BUSINESS Planned Club Upgrade and Drainage Project of Cart Path • Mr. Hubbard provided an update, and noted work completed by CSEI on the Lake 19 cart path. • The Board requested staff work with Mr. Urbancic and CSEI to develop an agreement for CSEI to repair the cart path if it splits with the District providing the necessary drainage. NINTH ORDER OF BUSINESS Copeland Southern — Terrace 4, Lake 19, Lake 15 and Lake 20 Work • Mr. Hubbard provided an update on progress and next plans by CSEI. On MOTION by Mr. Soucie, seconded by Mr. Bachenberg, with all in favor, Change Order #1, previously approved per Resolution 2020-02 with CSEI in the amount of$1,900 was ratified. (3-0) TENTH ORDER OF BUSINESS Performance Review and Update — Inframark • Mr. Faircloth addressed Inframark performance and changes which have been made, including recent management changes to ensure the District continues to receive a high level of service. • The Board agreed to remove this item from the agenda going forward, and that a closer partnership is welcomed to ensure success of the relationship. ELEVENTH ORDER OF BUSINESS New Business A. Annual Best Practices Meeting April 11,2024 • Mr. Hubbard noted he would invite Mr.Arcurie to attend this meeting with him. B. Golf Course Planned Cultivation Schedule • Mr. Hubbard discussed the planned cultivation of the golf course. C. Installation and Use of Turbidity Barriers • Mr. Hubbard discussed use of turbidity barriers. • Mr. Faircloth provided a history of past practices and noted the issue was raised before work began in the lakes just to ensure all bases were covered, and the Board was able to make informed decisions. • The Board agreed there was no need to use barriers for the current planned projects. 4 16 .I 1A March 21, 2024 Meeting Heritage Bay CDD TWELFTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the December 7,2023 Meeting Mr. Faircloth requested any additions, corrections or deletions to the minutes of the December 7, 2023 meeting. • On Line 88,the second sentence should be omitted. • Line 226 should be omitted. There being no further additions, corrections or deletions, On MOTION by Mr. Hubbard, seconded by Mr. Soucie, with all in favor,the Minutes of the December 7,2023 Meeting were approved as amended. (3-0) B. Acceptance of Financial Reports as of January 31,2024 and February 29,2024 There being no comments or questions, On MOTION by Mr. Hubbard, seconded by Mr. Soucie, with all in favor,the Financial Reports as of January 31,2024 and February 29, 2024 were accepted as presented. (3-0) C. Consideration of Resolution 2024-02 for the General Election • Sections 1 and 2 were modified to replace Mr. Phelps with Mr. Steven Bachenberg. On MOTION by Mr. Hubbard, seconded by Mr. Soucie, with all in favor, Resolution 2024-02, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election, was adopted as amended. (3-0) D. Discussion of the Proposed Fiscal Year 2025 Budget • Mr. Faircloth reviewed the draft budget with the Board, and noted he plans to discuss again at the May meeting with tentative adoption scheduled for the June 6, 2024 Meeting. • Mr. Faircloth also noted that Inframark was moving Payroll to ADP, and Inframark would cover the costs until October 2024, after which they would be passing those costs to the District under the Payroll line item. It is a cost of approximately $181 for five Supervisors. 5 161 lA March 21, 2024 Meeting Heritage Bay CDD • The Board requested a 3% increase in assessments, with the additional funds to be added into Lake Reserves. E. Field Manager's and Supervisors' Quarterly Report Update—Next Planned Tour April • The Board agreed that Mr. Bachenberg would accompany Mr.Whitlock on the next inspection. The Board requested that the Lake Management Assessment&Follow- Up Excel Spreadsheet be sent to them every month. F. Review and Discussion of Action Items on District Manager's November 2, 2023"Action Items"Report • Mr. Faircloth reviewed the Action Items List with the Board and provided updates. The Board requested this list be sent to them monthly as well. • Mr. Hubbard inquired about Preserve signage within Quarry, and their new Chairperson, and commented on drainage and littorals. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Soucie, seconded by Mr. Bachenberg, with all in favor,the meeting was adjourned at 12:07 p.m. (3-0) Edwin Hubbard Chairperson 6 Heritage Bay Community Development District 161 1A Board of Supervisors District Staff ❑ Edwin Hubbard, Chairperson Justin Faircloth, District Manager ❑ F. Jack Arcurie, Vice Chairperson o Gregory Urbancic, District Counsel ❑ Vacant, Assistant Secretary ❑ Jeffrey Satfield, District Engineer ❑ Rick Phelps, Assistant Secretary ❑ Allen Soucie, Assistant Secretary Regular Meeting Agenda March 21, 2024—9:00 a.m. Call-in Number: 1-646-838-1601 Meeting ID: 951092195# 1. Call to Order/Roll Call 2. Public Comments on Agenda Items 3. Board Organizational Matters A. Acceptance of Mr. Phelps Resignation and Motion to Leave Seat 3 Open B. Seat 3 Open Position and Interview of Candidates C. Appointment of Supervisor to Seat 4 D. Oath of Office for Newly Appointed Supervisor to Seat 4 E. Board Reorganization and Selection of Officers (Resolution 2024-01) F. Timing and Requirements for Reelection for Seats 1, 2 and 3 4. Engineer's Report A. Water Testing Update- March 5, 2024 B. Surface Water Management System Retention Guidelines i. SFWMD Permissible Alterations to Actual Retention Areas and Requirements for Approvals 5. SOLitude Lake Management A. Monthly Inspections and Service Reports B. Lakes Review with Field Service Manager-February 6. Legal Update A. Status of Required Ethics Training 7. Old Business A. Project Planning 2024 i. Veranda 4: Request for Gutter Installations and Drainage Requirements -Association ARC Approval? ii. Joint CDD and Club Projects for Summer 2024 iii. Lake 1-North Lake Bank -Approval to Proceed with Golf Maintenance Staff iv. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding v. Update on CDD 2024 Projects District Office: Meeting Location: Inframark,Community Management Services Heritage Bay Clubhouse 210 North University Drive, Suite 702 10154 Heritage Bay Boulevard Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)353-7056 www.heritagebayedd.com Heritage Bay CDD 161 1 A March 21, 2024 Agenda Page 2 8. Planned Club Upgrade and Drainage Project of Cart Path 9. Copeland Southern -Terrace 4, Lake 19, Lake 15 and Lake 20 Work 10. Performance Review and Update- Inframark 11. New Business A. Annual Best Practices Meeting April 11, 2024 B. Golf Course Planned Cultivation Schedule C. Installation and Use of Turbidity Barriers 12. Manager's Report A. Approval of the Minutes of the December 7, 2023 Meeting B. Acceptance of Financial Reports as of January 31, 2024 and February 29, 2024 C. Consideration of Resolution 2024-02 for the 2024 General Election D. Discussion of the Proposed Fiscal Year 2025 Budget E. Field Manager and Supervisors' Quarterly Report Update -Next Planned Tour April F. Review and Discussion of Action Items on District Manager's November 2, 2023 "Open Items" Report 13. Adjournment The next CDD Meeting is scheduled to be held Thursday, May 2, 2024 at 9:00 a.m. District Office: Meeting Location: Inframark,Community Management Services Heritage Bay Clubhouse 210 North University Drive,Suite 702 10154 Heritage Bay Boulevard Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)353-7056 www.heritagebaycdd.com I61 IA * LocaliQ Florida PO Box 631244 Cincinnati,OH 45263-1244 GANNETT PROOF OF PUBLICATION Notice of Meetings Heritage Bay Community Develop- ment District Heritage Bay Community The regular meeting of the Board of Supervisors of the Heritage Bay Heritage Bay Community Community Development District 210 N University DR#702 scheduled far March 7, 2024 has been rescheduled to March 21, 2024 Coral Springs FL 33071-7320 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples Florida. The meeting will be open to the STATE OF WISCONSIN,COUNTY OF BROWN public and will be conducted in accordance with the provisions of Florida Law for Community Devel- Before the undersigned authority personally appeared,who opment Districts. There may be occasions when one or on oath says that he or she is the Legal Advertising more supervisors will participate by telephone. Any meeting may be Representative of the Naples Daily News,a newspaper continued in progress to a time, ublished in Collier Count , Florida;that the attached co date, and location statedthe P Y PY record without additioonalnarpublica- of advertisement, being a Legal Ad in the matter of Public tion of notice. A copy of the agenda for these meet- Notices,was published on the publicly accessible website of ings may be obtained from the District Manager's Office, 210 N. Collier and Lee Counties, Florida,or in a newspaper by print University Drive, Suite 702, Coral in the issues of,on: Springs, FL 33071, (954) 603-0033, or by visiting the District's website at https://www.heritagebaycdd.com. Additionally, interested parties may 02/03/2024 refer to the District's website for the latest District information. Any person requiring special accom- modationsAffiant further says that the website or newspaper com lies because at these mhysinal YP because of a disability or physical with all legal requirements for publication in chapter 50, impairment should contact the District Manager's Office at least Florida Statutes. forty-eight (48) hours prior to the meeting. If you are hearing or Subscribed and sworn to before me, by the legal clerk,who speech impaired, please contact the is personally known to me, on 02/03/2024 Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771(TTY)/1-800-955- 8770 (Voice), for aid in contacting the District Manager's Office. Each person who decides to appeal any action taken at the meetings is Legal C fk advised that the person will need a record of proceedings and that accordingly, the person may need to ensure that a verbatim record of the Mary,date of ou lt� ru�rn proceedings is made, including the �' testimony and evidence upon which Cj 5 .� such appeal is to be based. ,/ Justin Faircloth My commision expires District Manager Feb 3,2024 Publication Cost: $223.44 Order No: 9806239 #of Copies: Customer No: 1125525 1 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance NANCY HEYRMAN Notary Public Page 1 of 1 State of Wisconsin 161 l. A From: Rick Phelps<rphelps@heritagebaycdd.com> Sent:Thursday, February 8, 2024 2:33 PM To: Faircloth,Justin<iustin.faircloth@inframark.com> Cc: Edwin Hubbard<ehubbard@heritagebaycdd.com> Subject: Resignation WARNING:This email originated outside of Inframark.Take caution when clicking on links and opening attachments. I am writing to inform you of my intention to resign from the CDD effective March 1, 2024. Thanks for the opportunity to serve on the CDD. Rick Phelps Sent from my iPad 161 ! A Steven K. Bachenberg Biography Steve graduated from the University of Nebraska with a Bachelor of Science in Civil Engineering, and has been a registered Professional Engineer in Kansas, Nebraska, Oklahoma, and Missouri. He belonged to the National Society of Professional Engineers and the Eastern Chapter of the Kansas Society of Professional Engineers,the American Council of Engineering Companies,the American Public Works Association, and the Institute of Transportation Engineers. He is divorced and has a son and two grandchildren in Naples. Steve retired as Vice President, Public Works Services for Brungardt Honomichl& Company, P.A. in Overland Park, Kansas. He was with BHC from 2001 until retirement in 2013. Before joining BHC, he was manager of the Wichita, Kansas office of Booker Associates from 1985 to 1998,then with Parsons Brinckerhoff following Booker's merger with PB in 1998. He was a principal with Bachenberg& Holcomb Associates in Hutchinson and later in Dodge City, Kansas from 1974 to 1985, when he joined Booker in Wichita. His professional experience has included general civil engineering, planning, and design,with special emphasis in transportation and municipal infrastructure for the last twenty years. Steve bought his Heritage Bay,Terrace V condo in 2021 and split time between Naples and Lawrence, Kansas until permanently moving to Naples in August, 2023. His interest and curiosity regarding stormwater and drainage, coupled with unique stormwater issues in SW Florida and Heritage Bay has fueled his desire to serve on the Community Development District Board.That will also complement his desire to become involved in the HB community. 161 lA NEW SUPERVISOR INFORMATION SHEET PLEASE RETURN COMPLETED FORM TO RECORDING SECRETARY: Inframark 210 North University Drive Suite 702 Coral Springs, Florida 33071 CDD: Heritage Bay CDD NAME: ADDRESS: 10 3 Z) 1- ►'--kg.e ,3 y 01 v J (Ay r-I- i s 14 Hopte9, FL 34-12A COI ATV OF RESIDENCE_ PHONE: yt 3 206 4&7-7 FAX: CELL: '`t?j - Za , - 41677 F.MA II . AnDRFSS• 5 ✓ : ld5»-uri I-Go 141 61 IA OATH OF OFFICE (Art. II. § 5(b), Fla.Const.) STATE OF FLORIDA County of I do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and Government of the United States and of the State of Florida: that I am duly qualified to hold office under the Constitution of the State, and that I will well and faithfully perform the duties of //mil" l � cZ- Od lr/?Arn,;.s,: (Full ame of Office—Abbreviations4,of Accepted) on which I am now about to enter, so help me God. (NOTE: If you affirm, you may omit the words "so help me God."See § 92.52, Fla. Stat.] . 140 ire-ee Signature (Affix Seal Below) Sworn to and subscribed before me by means of („,...-Ichysical presence Or online notarization this 214day of Ylle,rrh , 20 ;:e •; JUSTIN T.FAIRCLOTH :*: MY COMMISSION/0 HH 368066 ' P?`` EXPIRES:March�,zo2� re of O cer Administering Oat/I or of Notary Public Print, Type, or Stamp Commissioned Name of Notary Public Personally Known or Produced Identification Type of Identification Produced fL /,r,'y-r,•--S G.. ,, e_ ACCEPTANCE I accept the office listed in the above Oath of Office. Mailing Address: Home ® Office /0 32/ l�e�►'- r t3a� t3 i i . 5 y, L 4e_heqb Street or Post Office Box ¢ ��`+ Print Name PJ 0 pl-eff, 3q t zv < �� i o ems./. City,State,Zip Code Signature f I)S-DE 56(Rev.09/23) 161 1A RESOLUTION 2024-01 DESIGNATING OFFICERS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of Heritage Bay Community Development District at a regular business meeting held on March 21, 2024 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: Chairperson / • JA—esi! ,1r r. Vice Chairperson Justin Faircloth Secretary Stephen Bloom Treasurer Justin Faircloth Assistant Treasurer Assistant Secretary 0?ri � r�.•�;e.- Assistant Secretary Assistant Secretary PASSED AND ADOPTED THIS, 21s`DAY OF 024. Chairperson Ju Fair-1 c retary rc ]hi1 2216 Altamont Avenue Fort Myers,Florida 33901 Phone:239.332.5499 Fax:239.332.2955 wa'w.cphcorp.rote 1 61 1A Heritage Bay CDD — Engineer's Report March 2024 Proposed stormwater lakes reconfiguration—Golf Club • The HBCCD Chairman, Mr. Hubbard,has reached out to CPH to provide clarification on what will be the permitting process and potential challenges to reconfiguring the shape and size of various existing stormwater lakes within the Golf Course. o CPH input • The reconfiguration of stormwater lakes will require to be discussed with SFWMD to determine the type of permit required. Two potential types of permits could be required for these activities. Minor permit mod or Major permit mod. Which type of permit the SFWMD will require will be based on the extent of the proposed modifications to the system. • CPH recommends that the SFWMD permit shall be applied for by the Golf Club's Engineer of Record with the HBCDD's approval and overseeing of the permitting process. • CPH can provide a detailed permitting process approached once a formal layout/concept is available for discussion. Water Quality Monitoring • CPH completed the testing on the week of March 5th. Lab results shall be ready this week. Final report will be presented at the April CDD meeting. 161 1A @oTh ADDENDUM TO AGREEMENT HERITAGE BAY CDD WATER QUALITY MONITORING EVENTS -SEPTEMBER 2023 & MARCH 2024 COLLIER COUNTY, FLORIDA August 14, 2023 CPH, LLC, Environmental Services (CPH) has prepared a proposal of services and fees to provide certain environmental consultant services for the above referenced project as an addendum to the Agreement between Heritage Bay Community Development District("DISTRICT or COD") and CPH, Inc. ("CONTRACTOR"). PROJECT DESCRIPTION CPH has been requested to perform two (2) monitoring events to collect water quality data within lakes/stormwater management ponds with the community development district boundary. The two monitoring events shall occur in September 2023 and March 2022. Lakes 5, 6, 10, 15, 19, 25 and 27 are proposed for monitoring pursuant to the CDD's request to reduce field monitoring. CPH has based this proposal on the interconnection of lakes, their flow,control structure location and by examining the water quality data from 2018 through 2022 to get a representation of the CDDs water quality condition of the overall lake system. Graphics are attached depicting the interconnection of lakes and an aerial photograph of the lake numbering for reference (EXHIBIT 1). An annual report of results shall be prepared summarizing the two monitoring events. An interim email report will be provided after the lab results are received from the September 2023 monitoring event. CPH will record temperature, specific conductivity, salinity, pH and dissolved oxygen for all lakes (1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 28, and 29). As directed by the Client the lake monitoring shall include grab samples for Total Nitrogen, Total Phosphorus and Chlorophyll a for Lakes 5, 6, 10, 15, 19, 25 and 27. CPH shall coordinate with the CDD at least two weeks prior to the field work to notify the CDD of the fieldwork. CPH shall coordinate with the CDD and Inframark. CPH will share the water quality monitoring data and contact information with Golf Club, District Manager and Solitude representatives to coordinate any on-site irregularities observed at any given time. 1.0 SCOPE OF SERVICES 1.1 Basic Services CPH shall provide, or obtain from others, all labor, material and equipment to perform the following services: ENV-1 September 2023 Water Quality Sampling Event& Interim Report ➢ CPH shall notify the CCD at least two(2)weeks prior the scheduled water quality sampling event. ➢ CPH shall sample salinity,conductivity,temperature,dissolved oxygen, pH for one(1)event within 29 lakes within the development boundaries. ➢ CPH shall collect one (1) sample for each parameter to include Chlorophyll a, Total Nitrogen, pH and Total Phosphorus within Lakes 5, 6, 10, 15, 19, 25 and 27. ➢ CPH shall coordinate with the analytical laboratory to obtain sampling materials for collection of chlorophyll a, TN, pH and TP as needed. Once samples are collected, CPH shall deliver samples to the laboratory for analysis. ➢ Water Quality sampling shall be located within the deep part of the lake within the photic zone. The sample depth and time will be recorded and identified within the report. CPH anticipates one to one and half days to sample lakes. Heritage Bay Water Quality Sampling-Sept.2023&March 2024 August 14,2023 1 161 1A y During water quality sampling, CPH scientists shall photograph all lakes, document the aquatic vegetation observed and additional observations that may affect water quality. These observations shall also be recorded and photographed. • CPH shall prepare an interim email report to the CDD and Inframark and share data with others as requested by the CDD. • FDEP Standard Operating Procedures (SOP) shall be followed with sample collection, handling and laboratory analysis. y Deliverables: CPH shall report the monitoring event results to the Client within two (2) weeks of receipt of the laboratory sampling results. A location map of the sampling areas, summary of monitoring results and discussion of any issues observed during the event and after examination of the laboratory analysis. • Report Revision: CPH shall address comments or issues brought forth by the CDD regarding the email report. • Meeting: CPH shall attend one (1) electronic meeting with the CDD, Inframark or others designated by the CDD after the interim report is sent out to discuss results. ENV-2 March 2024 Water Sampling Event&Annual Report ➢ CPH shall notify the CCD at least two(2)weeks prior the scheduled water quality sampling event. • CPH shall sample salinity, conductivity,temperature, dissolved oxygen, pH for one(1)event within 29 lakes within the development boundaries. - CPH shall collect one (1) sample for each parameter to include Chlorophyll a, Total Nitrogen, pH and Total Phosphorus within Lakes 5, 6, 10, 15, 19, 25 and 27. Y CPH shall coordinate with the analytical laboratory to obtain sampling materials for collection of chlorophyll a, TN, pH and TP as needed. Once samples are collected, CPH shall deliver samples to the laboratory for analysis. y Water Quality sampling shall be located within the deep part of the lake within the photic zone. The sampling event shall occur in March 2024. Monitoring is subject to change based on weather and internal scheduling. The sample depth and time will be recorded and identified within the report. CPH anticipates one to one and half days to sample lakes. During water quality sampling, CPH scientists shall photograph lakes, document the aquatic vegetation observed and additional observations that may affect water quality. These observations shall also be recorded and photographed. - CPH shall report any issues observed during the sampling events to the Client via email as warranted. • FDEP Standard Operating Procedures (SOP) shall be followed with sample collection, handling and laboratory analysis. • Deliverables: CPH shall provide an Annual Report discussing the Sept. 2023 and March 2024 monitoring event results to the Client within two (2) weeks of receipt of the laboratory sampling results. A location map of the sampling areas shall also be provided in the report. • Report Revision: CPH shall address comments or issues brought forth by the CDD regarding the report. CPH shall provide one revision to the report within a week of receiving the comment(s) or their representative. • Meeting: CPH shall attend one (1) electronic meeting with the CDD, Inframark or others designated by the CDD after the interim report is sent out to discuss results. 1.2 Additional Services Provide other professional and technical services not specifically identified in Sections ENV-1 through ENV- 2 above. Heritage Bay Water Quality Sampling—Sept. 2023&March 2024 August 14,2023 2 i 61 lA 2.0 COST AND COMPENSATION 2.1 Basic Services Services under Basic Services, Task ENV-1 above shall be provided as a Fixed Fee of $9,400.00 for the September 2023 monitoring event and interim report. Services under Basic Services,Task ENV-2 above shall be provided as a Fixed Fee of$10,550.00 for the March 2024 monitoring event and annual report. This cost shall not be exceeded without Client authorization. Invoices for Basic Services will be submitted monthly based on percent complete. 2.2 Additional Services Invoices for Additional Services will be provided on an hourly plus expense reimbursement basis. Invoices for Additional Services will be submitted monthly. 3.0 AUTHORIZATION The above fees, terms, conditions and specifications are subject to the terms and agreements made within the master agreement between the DISTRICT and CONTRACTOR. It is understood that you may terminate this contract with written notice to CPH and CPH will only bill for services rendered up to the date when written termination of the contract is received by CPH, in conformation with the general information. CPH is authorized to do the work as specified and payment will be made as outlined above. By signing this agreement, both parties acknowledge that they have the legal authority to enter into this agreement and agree to be bound by the terms contained therein and in the master agreement. Should the agreement be acceptable, please sign, retain a copy for your records, and return a copy to CPH as our notice to proceed. We look forward to working with you on this endeavor. Should you have any questions, please call me at(407) 399-0840. CPH, LLC AUTHORIZATION By: �� ' ' . .-(' Amy E. Daly, LEED AP Title: Vice President/Director of Environmental Services Date: August 14, 2023 Heritage Bay Water Quality Sampling—Sept. 2023&March 2024 August 14, 2023 3 161 1A CLIENT AUTHORIZATION By: HERITAGE BAY CDD ` Print Name: IS (�.N t + G 4"v i4/0 Title: 6,---4t2 M K) Date: 3 z t ( 24 Heritage Bay Water Quality Sampling—Sept.2023 &March 2024 August 14, 2023 4 .. . 1 . . ::::f:6 1 1 A. . . ,r:-ERI7A.:3E ElAY / C'..ff.1 ROLI 41.PlitY 1 L N•.: 1--,•••••,-.--•..----.----.---.---..--------•.-------------, • . • ,-,...,,,,....-....,.....--,..--.....-......,-.......-........,-' -•-•-••....•-•...,-•....--,-•-•,...--,...,-,...--.6,s,,,,,s,.e,,, , .......v.,......... ..,,.....".... ...F.,•....,.,...............,....e1-.0.,......,. .. -.... . 0 ,,..1, , , •••,,,,,,,e,---,,,,,,,,,,,en...e"...e"...,',....-Ne-,..e",,,,,,••,..,,,,,,,,r,,e"., I 0 CY- 1..44.5+;,"....,,,,,....",,,,,,,.....,....---...------,-.....,,,,,,,,N.,--...."..,,,,,,,,,,,---...",..,,,,,,t ••••,...-7..:CN-POL STROCT',...P.Z • Law 1•41-4-.4.;:.•-•••,-...---......--....---...---..--L,-.....--...--,....-••-•••,-..-w-----....--..--,-....- No:2L30 1.i..k _._f ..... . < tlil••;,•",-,N....".....-nu...,•......".......,.--...,,,.......-.,........„........,........,,,,,,,,...._."1. . .. . . 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Scale:1"=1,500' LAKE SAMPLING LOCATIONS MAP /� Date:10/13/2020A FIGURE _ I (,-, Photo Date:2018 HERITAGE BAY CDD _ `/ (((��jj��JJ SECTIONS 13&24,TOWNSHIP 48 SOUTH,RANGE 26 EAST Project No.13610.2 N SECTIONS 18&19,TOWNSHIP 48 SOUTH,RANGE 27 EAST 2 a Biologist:AED GIS:MGO COLLIER COUNTY, FLORIDA Service Report 61 IA . . s.QuTuDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order Contact Justin Faircloth Work Order 00466023 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 1/17/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay TRASH/DEBRIS COLLECTION(IN CDD-Wetland-AII HOUSE) Heritage Bay CDD-Wetland-All SHORELINE WEED CONTROL Heritage Bay Treated littorals 30a,30b,22,23,24,25,21 for torpedograss and CDD-Wetland-AII vines. Service Report SLITUDE , 61 lA LAKE MANAGEMENT Account Heritage Bay CDD Work Order Contact Justin Faircloth Work Order 00485327 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 1/16/2024 Work Details Specialist Treated for shoreline grasses and brush on lake Prepared By ERIK MARTINEZ Comments to 30A.Beneficial plants observed were gulf Customer spikerush.Wildlife observations were cormorants,bass and turtles.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-AII Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-AII TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-AII ALGAE CONTROL Heritage Bay CDD-Lake-All Service Report 161 IA SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order Contact Justin Faircloth Work Order 00488234 Address 10154 Heritage Bay Blvd, Number Naples,FL 34120 Created Date 1/30/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay TRASH/DEBRIS COLLECTION(IN CDD-Wetland-All HOUSE) Heritage Bay CDD-Wetland-All SHORELINE WEED CONTROL Heritage Bay Treated canal and littorals 1,3,5,8, 12,for torpedograss,thalia and CDD-Wetland-All pennywort. Service Report 161 lA SGLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order Contact Justin Faircloth Work Order 00488661 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 1/18/2024 Work Details Specialist Treated for shoreline grasses and brush on lake Prepared By ERIK MARTINEZ Comments to 6.Lake inspections on lakes 7-11.Water levels Customer are high.Wildlife observations were cormorants, bass,herons,turtles,ibis and alligators. Beneficial plants observed were gulf spikerush, arrowhead,thalia and pickerelweed.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-AII Service Report - 161 IA SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order Contact Justin Faircloth Work Order 00489259 Address 10154 Heritage Bay Blvd. Number Naples, FL 34120 Created Date 1/29/2024 Work Details Specialist Treated for surface algae on lakes 10 and 29. Prepared By ERIK MARTINEZ Comments to Water levels just under normal.Wildlife Customer observations were cormorants,herons,ducks, bass,turtles and alligators.Beneficial plants observed were gulf spikerush,arrowhead and pickerel weed.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-AII Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-Alt TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-AII ALGAE CONTROL Heritage Bay CDD-Lake-All Service Report 161 1. A SG0LITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00491664 Contact Justin Faircloth Work Order 00491664 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/7/2024 Work Details Specialist Treated for shoreline grasses on lake 30A. Prepared By ERIK MARTINEZ Comments to Beneficial plants observed gulf spikerush. Customer Wildlife observations were cormorants,bass, brims,ducks,and turtles.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay CDD-Wetland-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Wetland-AII SHORELINE WEED CONTROL Heritage Bay CDD-Wetland-All Service Report 161 1A SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00492150 Contact Justin Faircloth Work Order 00492150 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/9/2024 Work Details Specialist Treated. Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-AII TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-All All littorals inspected,picked up palm fronds from littorals. Service Report 161 1A SGL1TUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00499200 Contact Justin Faircloth Work Order 00499200 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/7/2024 Work Details Specialist Used truxor cutting pond weed Prepared By ALAN MEADOWS Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-AII Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-All LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay COD-Lake-All Service Report s .G) LiTuDE ' b1 1A LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00500367 Contact Justin Faircloth Work Order 00500367 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/27/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay CDD-Wetland-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Wetland-AII SHORELINE WEED CONTROL Heritage Bay CDD-Wetland-AII Treated littorals 3,5-18,21-29.For torpedograss and vines. Service Report sQLITuDE 161 IA LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00500609 Contact Justin Faircloth Work Order 00500609 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/22/2024 Work Details Specialist Treated for submerged vegetation on lake 19. Prepared By ERIK MARTINEZ Comments to Treated for floating vegetation on lake 27. Customer Minimal debris collected from lakes 10 and 19. Water levels just under normal.Beneficial plants observed were gulf spikerush and pickerelweed. Wildlife observations were cormorants,turtles, ducks,bass,bluegill,tilapia,ibis and alligators. Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay COD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-All LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-AII 61 lA Service Report ' • SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00503374 Contact Justin Faircloth Work Order 00503374 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 2/28/2024 Work Details Specialist Treated for planktonic algae on lake 27.Added Prepared By ERIK MARTINEZ Comments to natural color(black)lake dye for algae growth Customer control.Wildlife observations were cormorants, bass and turtles.Water levels are at normal.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-All LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-All Service Report 61 A SQL1TUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00507834 Contact Justin Faircloth Work Order 00507834 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/4/2024 Work Details Specialist Used the truxor cut weeds Prepared By ALAN MEADOWS Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-AII Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-AII 161 1A 6 INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Heritage Bay CDD February 6th , 2024 — Field Management Report (Quarterly Review with Solitude) www.inframarkims.com Inspected by: Jacob Whitlock&Rick Phelps 1) Review of SOLitude Lake Management/ Contract Compliance Bailey Hill was on-site to tour with Supervisor Phelps and Inframark staff to provide a review and report summary. i. Grass spray outs. Bailey from Solitude has explained the situation to Chairman Hubbard. It is apparent that someone has sprayed the lake banks to kill the torpedo grass. Notable banks are lakes 6, 10, and 19. Solitude to investigate further. t_,..dthaddsidida4011 4Sk-- r4okroi 4,E. ,.s. 0 ,,fk,` s ;,•• i.. '14401F . i . ,., 2) Lake Bank Erosion / Drainage Installation a) Terraces No issues noted. b) Verandas No new issues observed. 161 IA c) Single-Family Homes Lake 10 on the residential side across from the 3rd hole tee box.There are depressions under or near the access panels that are sinking down to create holes in the ground. Supervisor Phelps saw this as a safety concern and recommend it be noted for board review. y '--$•.::;pis 3) Identification and Monitoring of Lake Bank Damage No new issues observed. 4) Rip Rap assessment There are grasses present on larger lakes, 20 and 30. SOLitude treatments are ongoing. 5) Control Structure review CS-102 (behind maintenance building) looks clean and well maintained at the time of inspection. No other issues observed. Photos of control structures taken for historical record. 6) Lake Interconnects No issues observed. 7) Watch List: a) Continuing to monitor Golf cart path "Flumes" behind clubhouse. Has not worsened since last inspection. 8) Homeowner issues/Invasive Plants No issues observed. Inframark Monthly Management Report 1 161 1A 9) Residential Complaints/Concerns No issues observed or reported. 10) Non-CDD Issues: No issues observed or reported. 11) Report Tracking: Reports are due November, February,April, and July. a) Next Scheduled report: TBD April 2024. b) Next Scheduled report review with SOLitude: TBD April 2024. Inframark Monthly Management Report 2 161 ! A Good afternoon, The following is a summary from our inspection. This summary is meant to substitute the monthly report for the agenda. Spatterdock in lake 27 needs to be treated. This was reviewed with the technician while on site. It was determined that the spatterdock will need to be treated by boat. Treatment is scheduled for 2/23. Algae on the southern end of lake 5 has cleared up naturally. Some growth of torpedograss and sedge was observed in the wetland located adjacent to 30B. This area will be targeted on 2/27. The flow way in 30B and the area under the bridge is well maintained. Some of the Illinois pondweed was a little higher on the west side of the bridge, but it is not tall enough to trim at this time. This area will be targeted during next month's trimming as growth should be high enough to cut with the truxor. Previous treatments for Illinois pondweed around the perimeter of 30A appear to be effective. Lake 20 was reviewed as requested. The only littoral observed on the eastern side was gulf spikerush. There was no indication of damage to the littorals from treatment at this time. We observed some torpedograss in open areas along lake 9. The growth will be treated on 2/27 as well. The spraying of buffers has been a topic of concern as well. Ed brought to my attention that many of the buffers along the golf course extending onto the lake bank were recently treated. When reviewing lakes 2 and 10, I noticed that only the grasses on the lake bank were dead. The areas above the high water line were left alone. I believe the technician saw this growth and eradicated it in order to abide by the requirements of our contract with the CDD. All of the grass that was dead is torpedograss. These areas will grow back over time. Ed provided a list of all the areas in which the golf course is letting the buffers grow and stated that the purpose of these grasses is to prevent further erosion. This list was distributed to the technicians and the operations manager to prevent this from happening again. 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G N s- C1C W C N " a c b b F- 0 -o - O LU c LU co ca N Q O- • u Z v O 0 v O O .t 0 O (NI LLI C L t W v a n. 0 J 161 1A C Y 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103 T: 239.435.35 35 I F: 239.435.1218 COLEMAN I YOVANOv;CH KOESTER MEMORANDUM To: District Board of Supervisors From: Gregory L.Urbancic,Esq. Meagan E. Magaldi,Esq. Re: New Ethics Training Requirements Effective January 1, 2024 Pursuant to Section 112.3142, Florida Statutes, beginning January 1, 2024, all Supervisors of a community development district organized and existing under the Uniform Community Development District Act of 1980, Chapter 190, Florida Statutes, will be required to complete four (4) hours of ethics training each calendar year("Ethics Training"). The four(4) hours of Ethics Training shall be allocated amongst the following categories: two (2) hours of ethics law, one (1) hour of Sunshine law, and one(1) hour of Public Records law. Supervisors will report their 2024 training when they fill out their Form 1 (Statement of Financial Interests)for the 2025 year by checking a box confirming that they have completed the annual Ethics Training. The Ethics Training may be completed online, or at a continuing legal education class or other continuing professional education class, seminar, or presentation, provided the required subject matter is covered. It is highly recommended that you keep a record of all trainings, classes, seminars, and/or presentations completed or attended which are used to satisfy the Ethics Training requirements. This record may include date and time of completion. At this time, there is no requirement to submit a certificate of completion of the Ethics Training. However, the Florida Commission on Ethics ("COE") advises that Supervisors maintain a record in the event they are asked to provide proof of completion of the Ethics Training. Please note that the four(4)hours of the Ethics Training do not have to be completed all at once. The COE has compiled a list of resources on their website, a link to which can be found below. We recommend that you review the COE website. The COE website has several free online resources and links to resources that Supervisors might find helpful, including free training for the two (2) hour ethics portion and links to outside trainings which can be used to satisfy the other categories of the Ethics Training. For your convenience, links to the trainings provided by the COE and the outside trainings referenced on the COE website are listed below. 1. General Resource: Florida Commission on Ethics-Training- Ethics(state.l1.us) 2. Free Training Programs: a. Ethics law - The COE provides several free training videos (audio/visual or audio only) covering specific ethics law topics. Please note that two"hours"in the category of ethics law are required annually. Pursuant to CEO 13-15, "hours"may be measured in fifty(50)minute increments so you should ensure you satisfactorily complete sufficient programs to satisfy the two-hour ethics requirement if choosing a combination of training videos listed below. cyklawfirm.com 461 IA • State Ethics Laws for Constitutional Officers& Elected Municipal Officers Video Tutorial • Business and Employment Conflicts and Post-Public-Service Restriction Video Tutorial • Financial Disclosure-Form 1 Video Tutorial • Gifts Video Tutorial • Voting Conflicts-Local Officers Video Tutorial b. Sunshine law and Public Records law-The Office of the Attorney General offers a free two- hour online course(audio only) which satisfies both the one-hour Sunshine law and one-hour Public Records law portions of the annual training requirement. • Video Tutorial 3. Other Training Programs a. Florida State University's Florida Institute of Government offers a "4-Hour Ethics Course" which satisfies the annual requirement to attend two hours of ethics law,one hour of Sunshine law, and one hour of Public Records law. The course is available online 24/7 and may be paused and resumed at your convenience. The registration fee is$79.00. • 4-Hour Ethics Course b. The Florida Bar offers a course titled "Sunshine Law, Public Records and Ethics for Public Officers and Public Employees"which satisfies the annual requirement to attend two hours of ethics law, one hour of Sunshine law, and one hour of Public Records law. The course is available online 24/7 and may be paused and resumed at your convenience. The registration fee is $325.00. Please note that this course exceeds the four-hour requirement (duration is 5 hours, 18 minutes), is significantly more expensive than the other options, and the material is tailored for attorneys. • Sunshine Law,Public Records and Ethics for Public Officers and Public Employees c. Other training options will likely be added over time by other education organizations. If you have any questions regarding this new law, or need any additional assistance with locating resources or classes to satisfy any portion of the Ethics Training, please contact the District Manager, or myself. cyklawfirm.com Copeland Southern Enterprises,Inc. 1 6 I 1 A 1668 Many Road North Fort Myers, Fl, 33903 CONTRACT CHANGE ORDER TO: {NAME}Heritage Bay CDD DATE: 3/13/2024 PROJECT NAME: Lake 19,SW Corner Concrete Sidewalk additional of 27 feet of Modified"A"Curb PROJECT NUMBER: NA CHANGE ORDER NUMBER: 001 DESCRIPTION OF WORK: Crews will install additional 27 feet of Modified "A" Curb running West to complete the tying in of the 2 curbing systems together and to ensure that the rain water flowing down the walk makes it into the Concrete Lake Flume. ORIGINAL CONTRACT SUM: $ 7,375.00 NET CHANGES BY PREVIOUS CHANGE ORDERS: $ 00.00 CONTRACT SUM PRIOR TO THIS CHANGE ORDER: $ 7,375.00 AMOUNT OF THIS CHANGE ORDER: $ 1,900.00 NEW CONTRACT SUM INCLUDING THIS CHANGE ORDER: $ 9,275.00 We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the contract change order below and return a copy to our office by Fax or Email. Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806. ACCEPTED BY: AUTHORIZED BY: 1,(z e-L i TITLE: TITLE: District Manager/Secretary DATE: DATE: 3/18/24 per Resolution 2020-02 after discussion witn the Lnairman. 161 IA 2024 Golf Course Cultivation Schedule All 3 nines will be closed for 8 weeks during the summer. The courses will rotate every 4 weeks allowing for 2 closures on each 9. Currently the rotation has not been determined. As we get closer to the end of season and determine which course needs maintenance the most it will be the first to close and the rotation will be determined.The following dates represent the closing weeks. CLOSURE 9 HOLES APRIL 29TH—MAY 26' CLOSURE 9 HOLES MAY 27TH—JUNE 23RD CLOSURE 9 HOLES JUNE 24m—JULY 21sT CLOSURE 9 HOLES JULY 22ND—AUGUST 18' CLOSURE 9 HOLES AUGUST 19'—SEPTEMBER 15TH CLOSURE 9 HOLES SEPTEMBER 16TH—OCTOBER 13TH ALL COURSES OPEN FOR PLAY OCTOBER 14T" In the event that play does not warrant all 3 nines being open when we open on October 14th we may elect to do several 1 day closures on each nine if necessary. 1 6 I 1A Heritage Bay Community Development District Financial Report January 31, 2024 Prepared by (INFRAMARK PORASTAVCSVR(MANA4[MtN,St AVC(S 161 1A HERITAGE BAY Community Development District Table of Contents Page# FINANCIAL STATEMENTS Balance Sheet -All Funds ............................................ ................................. 1 Statement of Revenues, Expenditures and Changes in Fund Balance GeneralFund .................................................................................... 2-3 DebtService Fund .................................................................................... 4 SUPPORTING SCHEDULES TrendReport .................................................................................... 5-6 Non-Ad Valorem Special Assessments ......................................................... 7 Cash and Investment Report .................................................................................... 8 Bank Reconciliation .................................................................................... 9 CheckRegister ....................................................................... 10 Invoice .................................................................................... 11-13 161 1A Heritage Bay Community Development District Financial Statements (Unaudited) January 31, 2024 HERITAGE BAY 161 l. A Community Development District Governmental Funds Balance Sheet January 31, 2024 SERIES 2018 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 627,639 $ - $ 627,639 Due From Other Funds - 61,641 61,641 Investments: Money Market Account 699,026 - 699,026 Reserve Fund - 393,854 393,854 Revenue Fund - 1,796,765 1,796,765 TOTAL ASSETS $ 1,326,665 $ 2,252,260 $ 3,578,925 LIABILITIES Accounts Payable $ 170 $ - $ 170 Accrued Expenses 5,736 - 5,736 Due To Other Funds 61,641 - 61,641 TOTAL LIABILITIES 67,547 - 67,547 FUND BALANCES Restricted for: Debt Service - 2,252,260 2,252,260 Assigned to: Operating Reserves 95,566 - 95,566 Reserves-Erosion Control 14,687 - 14,687 Reserves-Lakes 221,725 - 221,725 Reserves-Stormwater System 77,130 - 77,130 Unassigned: 850,010 - 850,010 TOTAL FUND BALANCES $ 1,259,118 $ 2,252,260 $ 3,511,378 TOTAL LIABILITIES&FUND BALANCES $ 1,326,665 $ 2,252,260 $ 3,578,925 1 161 1A HERITAGE BAY Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ 51,001 $ 17,000 $ 31,413 $ 14,413 Interest-Tax Collector - - 1,814 1,814 Special Assmnts-Tax Collector 505,604 439,375 458,148 18,773 Special Assmnts- Reserves 31,250 25,653 28,317 2,664 Special Assmnts- Discounts (21,474) (16,403) (19,130) (2,727) TOTAL REVENUES 566,382 465,625 500,562 34,937 EXPENDITURES Administration P/R-Board of Supervisors 9,000 3,000 1,400 1,600 FICA Taxes 689 230 107 123 ProfServ-Arbitrage Rebate 600 600 - 600 ProfServ-Dissemination Agent 1,500 1,500 - 1,500 ProfServ-Engineering 12,000 4,000 585 3,415 ProfServ-Legal Services 11,500 3,833 823 3,010 ProfServ-Mgmt Consulting 52,078 17,359 17,359 - ProfServ-Property Appraiser 8,053 8,271 8,271 - ProfServ-Special Assessment 7,428 7,428 7,212 216 ProfServ-Trustee Fees 8,468 8,468 2,846 5,622 ProfServ-Web Site Maintenance 1,238 413 413 - Auditing Services 5,000 5,000 - 5,000 Website Compliance 1,553 518 388 130 Postage and Freight 1,000 333 222 111 Insurance-General Liability 9,419 9,419 8,936 483 Printing and Binding 1,800 600 863 (263) Legal Advertising 2,000 667 306 361 Misc-Bank Charges 100 33 - 33 Misc-Assessment Collection Cost 10,737 7,732 10,936 (3,204) Misc-Web Hosting 1,500 500 - 500 Office Supplies 100 33 90 (57) Annual District Filing Fee 175 175 175 - Total Administration 145,938 80,112 60,932 19,180 2 161 lA HERITAGE BAY Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 14,440 4,813 2,407 2,406 R&M-Contingency 100 100 - 100 Total Field 14,540 4,913 2,407 2,506 Lakes and Ponds Contracts-Lake and Wetland 71,200 23,733 22,400 1,333 Contracts-Water Analysis 9,861 3,287 - 3,287 Contracts-Water Quality 20,905 6,968 2,820 4,148 Contracts-Lakes 30A&30B 24,000 8,000 8,000 - Contract-Sediment Testing 5,483 1,828 - 1,828 R&M-Aquascaping 4,175 1,392 - 1,392 R&M-Stormwater System 4,000 1,333 - 1,333 R&M-Lake Erosion 100,000 33,333 75 33,258 R&M-Contingency 7,825 2,608 - 2,608 Reserve- Lakes 140,000 140,000 - 140,000 Reserve-Stormwater System 18,455 18,455 - 18,455 Total Lakes and Ponds 405,904 240,937 33,295 207,642 TOTAL EXPENDITURES 566,382 325,962 96,634 229,328 Excess(deficiency) of revenues Over(under) expenditures - 139,663 403,928 264,265 Net change in fund balance $ - $ 139,663 $ 403,928 $ 264,265 FUND BALANCE, BEGINNING (OCT 1, 2023) 855,190 855,190 855,190 FUND BALANCE, ENDING $ 855,190 $ 994,853 $ 1,259,118 3 HERITAGE BAY 16 I 1 A Community Development District Series 2018 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending January 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ 1,000 $ 333 $ 14,924 $ 14,591 Special Assmnts-Tax Collector 1,689,155 1,564,738 1,530,611 (34,127) Special Assmnts- Discounts (67,566) (54,218) (60,189) (5,971) TOTAL REVENUES 1,622,589 1,510,853 1,485,346 (25,507) EXPENDITURES Administration ProfServ-Property Appraiser 25,337 25,337 - 25,337 Misc-Assessment Collection Cost 33,783 30,717 29,408 1,309 Total Administration 59,120 56,054 29,408 26,646 Debt Service Principal Debt Retirement 1,115,000 - - - Principal Prepayments - - 10,000 (10,000) Interest Expense 456,150 228,075 227,934 141 Total Debt Service 1,571,150 228,075 237,934 (9,859) TOTAL EXPENDITURES 1,630,270 284,129 267,342 16,787 Excess(deficiency)of revenues Over(under) expenditures (7,681) 1,226,724 1,218,004 (8,720) OTHER FINANCING SOURCES(USES) Contribution to(Use of) Fund Balance (7,681) - - - TOTAL FINANCING SOURCES(USES) (7,681) - - - Net change in fund balance $ (7,681) $ 1,226,724 $ 1,218,004 $ (8,720) FUND BALANCE, BEGINNING (OCT 1, 2023) 1,034,256 1,034,256 1,034,256 FUND BALANCE, ENDING $ 1,026,575 $ 2,260,980 $ 2,252,260 4 161 IA a 15 O O h ON0 0 oo , O� oo " ooO" 000 " eeeee e N N O N O CO 0- Q O N T u i0 0- 0 0- 0 O O ^ O N O) 0, O O O CO D CO O CO ee M O m m ^ \ CO U. 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O d 0) C co CO co co co co co CO 0 0 Q > O N N N N N N N N N J J O CO NI- C:) N' CO N N C) Q J "'I CO Q (/))• CO • " CDa- a- N a- N N N iO O O O 4 E — O re E W o = 161 1A HERITAGE BAY Community Development District Cash & Investment Report January 31,2024 ACCOUNT NAME BANK NAME YIELD BALANCE OPERATING FUND Operating Checking Valley National Bank 5.38% $627,639 Money Market Account BankUnited 5.25% 699,026 Subtotal $1,326,665 DEBT SERVICE AND CAPITAL PROJECT FUNDS Series 2018 Reserve Fund U.S. Bank 4.96% 393,854 Series 2018 Revenue Fund U.S. Bank 4.96% _ 1,796,765 Subtotal 2,190,620 Total $3,517,285 8 Heritage Bay CDD 16 I 1 A Bank Reconciliation Bank Account No. 9050 Valley National Bank GF(NEW) Statement No. 01-24 Statement Date 1/31/2024 G/L Balance(LCY) 627,639.43 Statement Balance 641,151.05 G/L Balance 627,639.43 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 641,151.05 Subtotal 627,639.43 Outstanding Checks 13,511.62 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 627,639.43 Ending Balance 627,639.43 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 1/24/2024 Payment 4232 CPH,INC 190.00 0.00 190.00 1/24/2024 Payment 4235 INFRAMARK,LLC 13,321.62 0.00 13,321.62 Total Outstanding Checks 13,511.62 13,511.62 9 161 1A O p 0 0 0 0 p 0 p CO O CO CO m O r 0 0 N N m o 0 a n) of )O a 0 0 0 0 0 0 p n N )0 CO CO m ,- 0 0 (p CO (.) 0 p of Q n n 0 0 0 0 0 O p M aD r Oi t7 C'1 C'1 N O Oi Ol pj O p Oi OS C r r O O O O p O A di N Yi CO O CO 0 0 (y m 0 0 0 0 O Cr, O w NI h O CO O L0 ry m CO 01 (9 N CO T N r r 0 p n O O A H b9 N s9 N N ' 69 Q r ^ Oi r I� O O 0) (D E 0. 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CO CO a a a a O. > ZZZZ W 0 0 a a a a o 0 z M M V 0 JJJJJJJ U U W W W W J J } ›- 0 Y Y YY JJJ J J J J J J y < < 0 f g g _, Y Y Y Y Y Y Y Y Y p) m m r Z W W W W CCCLCCMCCCICCCCLCC (n W W 00a a a a a a a a a 0 U 0 < 0000DDDD Z M 2 f 2 2 2 2 f 2 F a a w H H I- I- a a a a a a a a a F H CC CCCC ¢ CC W CC CC CCm K CC O o O O O O a LL LL LL LL LL LL LL IL W W W U U)(n CO CO Z Z z Z Z Z Z Z Z z p x = p Q Q Q Q sr Q Q .a. sr sr NI. sr sr sr cc CO .a. Q N IL N N N N N N N N N N N N N N NNN O �_ N Q N Q Q Q Q Q Q Q Q Q m Cr Q Q J N N �_ N N N N N N N N N N N N N N N N N IZ nt O et 0 0 0 0 "r O v O O O o 0 0 0 0 0 () v O or O III Y Y Y Y W Y Y Z W o W O O o o w 0 W O O o 0 0 0 0 0 0 �' W o W o 7 z W = O =0 0 0 0 = O = O O o 0 0 0 0 0 0 ILI VI U N U N U U U U Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building I t A N 4001 Tamiami Trail North, Suite 300 ! Naples. Florida 34103-3556 Telephone: (239)435-3535 Fax: (239)435-1218 Page: 1 Heritage Bay CDD December 12, 2023 c/o Inframark File No: 6176-001 M 210 N. University Dr. Suite 702 Statement No: 101 Coral Springs FL 33071 Attn: Justin Faircloth Gen Rep SENT VIA EMAIL TO: inframark@avidbill.com Previous Balance $245.00 Fees Hours 11/06/2023 GLU Review and respond to email correspondence from Ed Hubbard regarding property matters: Research and review issues relating to the same; Telephone conference with Ed Hubbard 1.25 437.50 GLU Review email correspondence from Justin Faircloth on board summary: Brief review 0.10 35.00 11/07/2023 GLU Review and respond to email correspondence from Ed Hubbard regarding trust indenture back-up 0.30 105.00 Professional Fees through 12/12/2023 1.65 577.50 Total Current Work 577.50 Payments Total Payments Through 12/12/2023 -245.00 Balance Due(includes previous balance, if any) $577.50 11 161 IA Invoice i@pai 500 West Fulton Street Sanford,FL 32771 407-322-6841 Justin Faircloth November 24,2023 Heritage Bay Community Development District Project No: 201.0S28902.000 C/O INFRAMARK Invoice No: 152675 210 N. University Drive Suite 702 Coral Springs, FL 33071 Meetings&Miscellaneous Services at 10154 Heritage Bay Blvd. Naples, FL-Collier County Professional Services through November 24.2023 Professional Personnel Hours Rate Amount Principal 1.00 190.00 190.00 1.00 190.00 Total Labor 190.00 Total this Invoice S190,00 Outstanding Invoices Number Date Balance 9/29/2023 395.0c Total 395.00 Billings to Date Current Prior Total Labor 190.00 62,708.75 62,898.75 Expense 0.00 331.57 331.57 Unit 0.00 1.767.40 1.767.40 Totals 190.00 64.807.72 64,997.72 12 161 IA Project 201.0S28902.000 INFRAMARK]Heritage Bay: Meeting& Misc Invoice 152675 Billing Backup Monday,December 4,2023 CPH Consulting. LLC Invoice 152675 Dated 11/24/2023 1:12:27 PM Professional Personnel Hours Rate Amount Principal Lopez,Albert 11/2/2023 1.00 190.00 190.00 CDD Board meeting attendance 1.00 190,00 Total Labor 190.00 Total this Project 8190.00 Total this Report $190.00 13 161 1A Heritage Bay Community Development District Financial Report February 29, 2024 Prepared by � INFRAMARK -%Ai9L't .e,l 4FYArL51l Yt SlPVi(;!S 161 IA HERITAGE BAY Community Development District Table of Contents Page# FINANCIAL STATEMENTS BalanceSheet -All Funds .................................................................................... 1 Statement of Revenues, Expenditures and Changes in Fund Balance GeneralFund .................................................................................... 2-3 DebtService Fund .................................................................................... 4 SUPPORTING SCHEDULES TrendReport .................................................................................... 5-6 Non-Ad Valorem Special Assessments 7 Cash and Investment Report .................................................................................... 8 BankReconciliation .................................................................................... 9 CheckRegister .................................................................................... 10 16IIA Heritage Bay Community Development District Financial Statements (Unaudited) February 29, 2024 161 1A HERITAGE BAY Governmental Funds Community Development District Balance Sheet February 29, 2024 SERIES 2018 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 719,732 $ - $ 719,732 Due From Other Funds - 137,387 137,387 Investments: Money Market Account 701,866 - 701,866 Reserve Fund - 395,509 395,509 Revenue Fund - 1,799,010 1,799,010 TOTAL ASSETS $ 1,421,598 $ 2,331,906 $ 3,753,504 LIABILITIES Accounts Payable $ 703 $ - $ 703 Accrued Expenses 10,089 - 10,089 Due To Other Funds 137,387 - 137,387 TOTAL LIABILITIES 148,179 - 148,179 FUND BALANCES Restricted for: Debt Service - 2,331,906 2,331,906 Assigned to: Operating Reserves 95,566 - 95,566 Reserves-Erosion Control 14,687 - 14,687 Reserves-Lakes 221,725 - 221,725 Reserves-Stormwater System 77,130 - 77,130 Unassigned: 864,311 - 864,311 TOTAL FUND BALANCES $ 1,273,419 $ 2,331,906 $ 3,605,325 TOTAL LIABILITIES&FUND BALANCES $ 1,421,598 $ 2,331,906 $ 3,753,504 1 161 IA HERITAGE BAY Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ 51,001 $ 21,250 $ 37,186 $ 15,936 Interest-Tax Collector - - 1,814 1,814 Special Assmnts-Tax Collector 505,604 446,959 481,775 34,816 Special Assmnts- Reserves 31,250 26,401 29,777 3,376 Special Assmnts- Discounts (21,474) (17,089) (19,652) (2,563) TOTAL REVENUES 566,382 477,521 530,900 53,379 EXPENDITURES Administration P/R-Board of Supervisors 9,000 3,750 1,400 2,350 FICA Taxes 689 287 107 180 ProfServ-Arbitrage Rebate 600 - - - ProfServ-Dissemination Agent 1,500 - - - ProfServ-Engineering 12,000 5,000 1,113 3,887 ProfServ-Legal Services 11,500 4,792 823 3,969 ProfServ-Mgmt Consulting 52,078 21,699 21,699 - ProfServ-Property Appraiser 8,053 8,271 8,271 - ProfServ-Special Assessment 7,428 7,428 7,212 216 ProfServ-Trustee Fees 8,468 2,846 2,846 - ProfServ-Web Site Maintenance 1,238 516 516 - Auditing Services 5,000 2,500 2,500 - Website Compliance 1,553 647 776 (129) Postage and Freight 1,000 417 224 193 Insurance-General Liability 9,419 9,419 8,936 483 Printing and Binding 1,800 750 1,037 (287) Legal Advertising 2,000 833 306 527 Misc-Bank Charges 100 42 - 42 Misc-Assessment Collection Cost 10,737 9,082 11,428 (2,346) Misc-Web Hosting 1,500 625 - 625 Office Supplies 100 42 - 42 Annual District Filing Fee 175 175 175 - Total Administration 145,938 79,121 69,369 9,752 2 HERITAGE BAY 161 ~ Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfServ-Field Management 14,440 6,017 2,407 3,610 R&M-Contingency 100 100 - 100 Total Field 14,540 6,117 2,407 3,710 Lakes and Ponds Contracts-Lake and Wetland 71,200 29,667 28,000 1,667 Contracts-Water Analysis 9,861 4,109 - 4,109 Contracts-Water Quality 20,905 8,710 2,820 5,890 Contracts-Lakes 30A&30B 24,000 10,000 10,000 - Contract-Sediment Testing 5,483 2,285 - 2,285 R&M-Aquascaping 4,175 1,740 - 1,740 R&M-Stormwater System 4,000 1,667 - 1,667 R&M-Lake Erosion 100,000 41,667 75 41,592 R&M-Contingency 7,825 3,260 - 3,260 Reserve- Lakes 140,000 140,000 - 140,000 Reserve-Stormwater System 18,455 18,455 - 18,455 Total Lakes and Ponds 405,904 261,560 40,895 220,665 TOTAL EXPENDITURES 566,382 346,798 112,671 234,127 Excess(deficiency)of revenues Over(under)expenditures - 130,723 418,229 287,506 Net change in fund balance $ - $ 130,723 $ 418,229 $ 287,506 FUND BALANCE, BEGINNING(OCT 1, 2023) 855,190 855,190 855,190 FUND BALANCE, ENDING $ 855,190 $ 985,913 $ 1,273,419 3 161 lA HERITAGE BAY Community Development District Series 2018 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest- Investments $ 1,000 $ 417 $ 18,825 $ 18,408 Special Assmnts-Tax Collector 1,689,155 1,605,233 1,609,547 4,314 Special Assmnts-Discounts (67,566) (64,078) (61,834) 2,244 TOTAL REVENUES 1,622,589 1,541,572 1,566,538 24,966 EXPENDITURES Administration ProfServ-Property Appraiser 25,337 25,337 - 25,337 Misc-Assessment Collection Cost 33,783 32,705 30,954 1,751 Total Administration 59,120 58,042 30,954 27,088 Debt Service Principal Debt Retirement 1,115,000 - - - Principal Prepayments - - 10,000 (10,000) Interest Expense 456,150 228,075 227,934 141 Total Debt Service 1,571,150 228,075 237,934 (9,859) TOTAL EXPENDITURES 1,630,270 286,117 268,888 17,229 Excess(deficiency)of revenues Over(under)expenditures (7,681) 1,255,455 1,297,650 42,195 OTHER FINANCING SOURCES(USES) Contribution to(Use of) Fund Balance (7,681) - - - TOTAL FINANCING SOURCES(USES) (7,681) - - - Net change in fund balance $ (7,681) $ 1,255,455 $ 1,297,650 $ 42,195 FUND BALANCE, BEGINNING(OCT 1, 2023) 1,034,256 1,034,256 1,034,256 FUND BALANCE, ENDING $ 1,026,575 $ 2,289,711 $ 2,331,906 4 161 lA a O ,a 0 0 0 0 ' n n o N ,, a, Oo O m .- r oD O, r r O e. 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CO 0 Cl)40 c r to .per' oi or = Q w t- 60 m a +- or N r ei .c tor '17- N v m N E `o m E c i T Q 'c E m e d } 3 ...b'as .N .n a o o = Of °' Q N r m A o F i n _ CO > o ry G O .n c o' 0 > ; c c c a`' m w E 2 € s = o in o' •C W i 33 � � j ow � � A v d o p o' m III Q < n 8 F LI it, n dIt 2 A cn 8 8 8 8 8 A w 8 LL 9 c LL WLL 0 I U 161 1A Heritage Bay Community Development District Supporting Schedules February 29, 2024 16I lA U) o CO CO CO CO N ,- 6) CO ti o CO U) (.0C) V 0) V' M U) CO U) CONr 6) co r O co V 00 CO U) CO CO CO 6) LC) N co V -a 06 O co- U) CO O CO- 67 [6 U) CA CD CC CO CO CO - U) N N CO r 0 6) I,- a CO N O CO 0 a) LL 0 Z 0 ER ER ER ER U- >- O o N CO NI- CO CO CO U) Cr) O C) ti o M C) +. N N NN CO) 0)) C LO OO U) M C) Z C) N I N Z C M ' N N N 0) U) N. O a) E M N 0) N N < c < ` U ER ER ER ER O 0 Cy) J o co N- 6) co co co 6) co N CC) o CJ) O Q O M CO CO O CO CO CDN n 0) N CO N N CO 0) CO C!i CO V CO I- N 00 O a- 'a U) M 0') Ni. 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N +, -a, co N N N — N 00 CO C71 N C) CC) 6) r- U) O) 00 U O a) O N N M 0) CO U) CO CO C) ) > N N M CO 0 C7 E '5 >- r- z 7; < U L p a c tea) Z E' Z aa) p Ia- !1) J 69 ER W E co U /- a) C N N N N N N N N co co co co co co co co N NI- J J Q N +O+ U)) .� O CO O co N N O CO H JO Q m N Q O a) f0 co O \ N N O ,- N O i, W o ) CO O O N N N C) NO o O 4 'c 2 E W o = U 16114 HERITAGE BAY Community Development District Cash & Investment Report February 29, 2024 ACCOUNT NAME BANK NAME YIELD BALANCE OPERATING FUND Operating Checking Valley National Bank 5.38% $719,732 * Money Market Account BankUnited 5.25% 701,866 Subtotal $1,421,598 DEBT SERVICE AND CAPITAL PROJECT FUNDS Series 2018 Reserve Fund U.S. Bank 4.96% 395,509 Series 2018 Revenue Fund U.S. Bank 4.96% 1,799,010 Subtotal 2,194,520 Total $3,616,118 "A transfer from GF to DS in the amount of$137,387.00 will be in March 2024. 8 Heritage Bay CDD 1 61 1 A Bank Reconciliation Bank Account No. 9050 Valley National Bank GF(NEW) Statement No. 02-2024 Statement Date 2/29/2024 G/L Balance(LCY) 719,731.66 Statement Balance 720,289.85 G/L Balance 719,731.66 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 720,289.85 Subtotal 719,731.66 Outstanding Checks 558.19 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 719,731.66 Ending Balance 719,731.66 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 2/22/2024 Payment 4239 COLLIER COUNTY TAX COLLECTOR 170.06 0.00 170.06 2/22/2024 Payment 4241 INNERSYNC,LTD 388.13 0.00 388.13 Total Outstanding Checks 558.19 558.19 9 161 IA 0 ! e fy G k & (0a � '9 } \ '9 '9 } } o § § § 70 012 § I,' )al kk // ; \ \ \\ \ I-\ o. ) ) U a - ill k ■ — ca § — : ; 0_ < a)0 0 z w ci ■ c _ — / Ill ) �0 C4 / { 22 \ \ > �§ ; ii ; ; ) i) ] // CC C \ W ` � } } � z ) k 2 /} 3 / / § 00 co § Ufa — D 8 co§ § < \ a eaco co \ w ® I. \\ / \ \ ■ R w I §( % o ; § Cn \ o 2 — Z j j 0 \ k U. i102 et § re \ \ \o I . § = a � 2z 1 ® ° § ® Ill § S 1611A RESOLUTION 2024-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION WHEREAS, the Heritage Bay Community Development District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County, Florida; and WHEREAS, the Board of Supervisors of the Heritage Bay Community Development District (hereinafter the "Board") seeks to implement Section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the "Supervisor") to conduct the District's General Elections. WHEREAS, the Supervisor has requested the District adopt a Resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT: Section 1. The Board is currently made up of the following individuals: Edwin Hubbard, F. Jack Arcurie, Vacant Seat, Stephen Bachenberg and Allen Soucie. Section 2. The term of office for each member of the Board is as follows: Supervisor Edwin Hubbard Seat 1 four year- expires 11/2024 Supervisor F. Jack Arcurie Seat 2 four year—expires 11/2024 Vacant Seat 3 four year—expires 11/2024 Steven Bachenberg Seat 4 four year—expires 11/2026 Supervisor Allen Soucie Seat 5 four year—expires 11/2026 Section 3. Seat 1 currently held by Edwin Hubbard, Seat 2 currently held by F. Jack Arcurie, and Seat 3 which is currently vacant are scheduled for the General Election in November2024. 161 1A Section 4. Pursuant to Section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed$4,800 per year per member. Section 5. The term of office for the individuals to be elected to the Board in the November 2024 General Election is four years. Section 6. The new Board members shall assume office on the second Tuesday following their election. Section 7. The District hereby instructs the Supervisor to continue conducting the District's elections in conjunction with the General Election. The District understands that it will be responsible to pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time after receipt of an invoice from the Supervisor. PASSED AND ADOPTED THIS 21ST DAY OF MARCH 2024. ATTEST: HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Jus aircloth' S tary Chairperson 2 I 6 I 1A HERITAGE BAY Community Development District Annual Operating and Debt service Budget Fiscal Year 2025 Preliminary Budget Prepared by: AINFRAMARK fN/RASTRVCTVRt ,„AP4AGEMEMT St RYICES HERITAGE BAY 1 6 1 1 A Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balance ................................... 1 -2 Exhibit A-Allocation of Fund Balances ............................................................................ 3 DEBT SERVICE BUDGET Series 2018 Summary of Revenues, Expenditures and Changes in Fund Balances ................................... 4 AmortizationSchedule .................................................................................................. 5 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary ................................................................. 6 161 lA HERITAGE BAY Community Development District Operating Budget Fiscal Year 2025 161 1A HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAR- PROJECTED %+/(-) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 2/29/2024 9/30/2024 FY 2024 Budget FY 2025 REVENUES Interest-Investments $ 3,228 $ 46,371 $ 51,001 $ 37,186 $ 13,815 $ 51,001 0% $ 44,282 Interest-Tax Collector 148 1,360 - 1,814 - 1,814 0% - Special Assmnts-Tax Collector 355,190 355,189 505,604 481,775 23,829 505,604 0% 504,604 Special Assmnts-Lakes 30A&30B 60,923 60,923 - - - - 0% - Special Assmnts-Reserves 31,250 31,250 31,250 29,777 1,473 31,250 0% 31,250 Special Assmnts-Discounts (16,667) (16,073) (21,474) (19,652) (1,822) (21,474) 0% (21,434) Other Miscellaneous Revenue 111,125 29,750 - - - 0% - TOTAL REVENUES 545,197 508,770 566,382 530,900 37,295 568,195 558,702 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 5,000 9,000 1,400 7,600 9,000 0% 9,000 FICA Taxes 536 383 689 107 582 689 0% 689 ProfServ-Arbitrage Rebate - 600 - 600 600 0% 600 ProfServ-Dissemination Agent 1,500 1,500 1,500 - 1,500 1,500 0% 1,500 ProfServ-Engineering 21,635 4,692 12,000 1,113 10,887 12,000 0% 12,000 ProfServ-Legal Services 18,078 5,008 11,500 823 10,677 11,500 0% 11,500 ProfServ-Mgmt Consulting Sery 49,613 50,561 52,078 21,699 30,379 52,078 3% 53,640 ProfServ-Property Appraiser 29 4,591 8,053 8,271 - 8,271 3% 8,053 ProfServ-Special Assessment 7,002 7,212 7,428 7,212 216 7,428 0% 7,651 ProfServ-Trustee Fees 6,468 4,880 8,468 2,846 5,622 8,468 0% 8,468 ProfServ-Web Site Maintenance 1,167 1,202 1,238 516 722 1,238 3% 1,275 Auditing Services 4,900 5,000 5,000 2,500 2,500 5,000 0% 5,000 Website Compliance 1,553 1,553 1,553 776 777 1,553 0% 1,553 Postage and Freight 815 450 1,000 224 776 1,000 0% 1,000 Insurance-General Liability 7,749 7,849 9,419 8,936 483 9,419 0% 9,419 Printing and Binding 1,754 2,335 1,800 1,037 763 1,800 0% 1,800 Legal Advertising 1,351 4,610 2,000 306 1,694 2,000 0% 2,000 Misc-Bank Charges 88 31 100 - 100 100 0% 100 Misc-Assessmnt Collection Cost 5,395 3,963 10,737 11,428 - 11,428 6% 10,717 Misc-Web Hosting 103 2,499 1,500 - 1,500 1,500 0% 1,500 Office Supplies 450 - 100 - 100 100 0% 100 Annual District Filing Fee 175 175 175 175 - 175 0% 175 Total Administrative 137,361 113,494 145,938 69,369 77,478 146,847 147,740 Field ProfServ-Field Management 13,968 14,019 14,440 2,407 12,033 14,440 0% 4,958 R&M-Contingency - - 100 - 100 100 0% 100 Total Field 13,968 14,019 14,540 2,407 12,133 14,540 5,058 Annual Operating and Debt Service Budget Fiscal Year 2025 1 HERITAGE BAY ! b 1 l A Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAR- PROJECTED %+/(-) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 2/29/2024 9/30/2024 FY 2024 Budget FY 2025 Lakes and Ponds Contracts-Lakes and Wetland - 97,200 71,200 28,000 43,200 71,200 0% 71,200 Contracts-Water Analysis - - 9,861 - 9,861 9,861 0% 9,861 Contracts-Water Quality Monitoring 25,380 24,509 20,905 2,820 18,085 20,905 0% 20,905 Contracts-Lakes 30A&30B 24,000 24,000 24,000 10,000 14,000 24,000 0% 24,000 Contracts-Sediment Testing - - 5,483 - 5,483 5,483 0% 5,483 - Contracts-Lakes 1-29 67,200 - - - - - 0% R&M-Aquascaping 2,470 3,766 4,175 - 4,175 4,175 0% 4,175 R&M-Stormwater System - - 4,000 - 4,000 4,000 0% 4,000 R&M-Lake Erosion 199,495 135,158 100,000 75 99,925 100,000 0% 100,000 R&M-Contingency 57,180 5,000 7,825 - 7,825 7,825 0% 7,825 Reserve-Lakes 109,400 - 140,000 - 140,000 140,000 0% 140,000 Reserve-Stormwater System - - 18,455 - 18,455 18,455 0% 18,455 Total Lakes and Ponds 485,125 289,633 405,904 40,895 365,009 405,904 0% 405,904 TOTAL EXPENDITURES 636,454 417,146 566,382 112,671 454,620 567,291 558,702 Excess(deficiency)of revenues Over(under)expenditures (91,257) 91,624 - 418,229 (417,325) 904 - Net change in fund balance (91,257) 91,624 - 855,190 (417,325) 904 - FUND BALANCE,BEGINNING 681,769 $ 590,512 855,190 855,190 - 855,190 856,094 FUND BALANCE,ENDING $ 590,512 $ 682,139 $ 855,190 $ 1,273,419 $ (417,325) $ 856,094 $ 856,094 Annual Operating and Debt Service Budget Fiscal Year 2025 2 141 iA HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 856,094 Net Change in Fund Balance-Fiscal Year 2025 - Reserves-Fiscal Year 2025 Additions 158,455 Total Funds Available(Estimated)-9/30/2025 1,014,549 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 100,062 (I) Reserves-Erosion Control(Prior years) 14,687 (2( Reserves-Lakes(Prior Years) 190,475 (2) Reserves-Lakes FY 2024 140,000 Reserves-Lakes FY 2025 140,000 470,475 Reserves-Stormwater System(Prior Years) 58,675 (2) Reserves-Stormwater System FY 2024 18,455 Reserves-Stormwater System FY 2025 18,455 95,585 Total Allocation of Available Funds 680,809 Total Unassigned(undesignated)Cash $ 333,740 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to motion to assign fund balance as of 9/30/2023. Annual Operating and Debt Service Budget Fiscal Year 2025 3 161 3A HERITAGE BAY Community Development District Debt Service Budget Fiscal Year 2025 HERITAGE BAY 1 61 1. A Community Development District Debt Service Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 Feb-24 9/30/2024 FY 2024 FY 2025 REVENUES Interest-Investments $ 3,016 $ 47,860 $ 1,000 $ 18,825 $ 3,765 $ 22,590 $ - Special Assmnts-Tax Collector 1,689,156 1,689,155 1,689,155 1,609,547 79,608 1,689,155 1,689,155 Special Assmnts-Discounts (62,932) (60,692) (67,566) (61,834) (5,732) (67,566) (67,566) TOTAL REVENUES 1,629,240 1,676,323 1,622,589 1,566,538 77,641 1,644,179 1,621,589 EXPENDITURES Administrative ProfServ-Property Appraiser - - 25,337 - 25,337 25,337 25,337 Misc-Assessmnt Collection Cost 20,372 14,965 33,783 30,954 - 30,954 33,783 Total Administrative 20,372 14,965 59,120 30,954 25,337 56,291 59,120 Debt Service Principal Debt Retirement 1,055,000 1,085,000 1,115,000 - - - 1,140,000 Principal Prepayments 10,000 15,000 - 10,000 - 10,000 - Interest Expense 511,356 484,706 456,150 227,934 - 227,934 426,444 Total Debt Service 1,576,356 1,584,706 1,571,150 237,934 - 237,934 1,566,444 TOTAL EXPENDITURES 1,596,728 1,599,671 1,630,270 268,888 25,337 294,225 1,625,564 Excess(deficiency)of revenues Over(under)expenditures 32,512 76,652 (7,681) 1,297,650 52,304 1,349,954 (3,975) OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - (7,681) - - - (3,975) TOTAL OTHER SOURCES(USES) - - (7,681) - - - (3,975) Net change in fund balance 32,512 76,652 (7,681) 1,297,650 52,304 1,349,954 (3,975) FUND BALANCE,BEGINNING 925,093 957,604 1,034,256 1,034,256 - 1,034,256 2,384,210 FUND BALANCE,ENDING $ 957,605 $ 1,034,256 $ 1,026,575 $ 2,331,906 $ 52,304 $ 2,384,210 $ 2,380,234 Annual Operating and Debt Service Budget Fiscal Year 2025 4 HERITAGE BAY 1 b 1 1 A Community Development District General Fund Heritage Bay Community Development District Capital Improvement Revenue Refunding Bonds,Series 2018A Debt Service Schedule(After 05/01/2023 Payment Date) Date Outstanding Par Principal Rate Interest Total Annual 11/1/2024 $ 13,535,000 2.63% $ 213,222 $ 213,221.88 5/1/2025 $ 13,535,000 $ 1,140,000 $ 213,222 $ 1,353,221.88 $ 1,566,444 11/1/2025 $ 12,395,000 2.75% $ 197,547 $ 197,546.88 5/1/2026 $ 12,395,000 $ 1,175,000 $ 197,547 $ 1,372,546.88 $ 1,570,094 11/1/2026 $ 11,220,000 3.00% $ 179,922 $ 179,921.88 5/1/2027 $ 11,220,000 $ 1,210,000 $ 179,922 $ 1,389,921.88 $ 1,569,844 11/1/2027 $ 10,010,000 3.00% $ 161,772 $ 161,771.88 5/1/2028 $ 10,010,000 $ 1,245,000 $ 161,772 $ 1,406,771.88 $ 1,568,544 11/1/2028 $ 8,765,000 3.00% $ 143,097 $ 143,096.88 5/1/2029 $ 8,765,000 $ 1,285,000 $ 143,097 $ 1,428,096.88 $ 1,571,194 11/1/2029 $ 7,480,000 3.00% $ 123,822 $ 123,821.88 5/1/2030 $ 7,480,000 $ 965,000 $ 123,822 $ 1,088,821.88 $ 1,212,644 11/1/2030 $ 6,515,000 3.13% $ 108,744 $ 108,743.75 5/1/2031 $ 6,515,000 $ 1,000,000 $ 108,744 $ 1,108,743.75 $ 1,217,488 11/1/2031 $ 5,515,000 3.25% $ 92,494 $ 92,493.75 5/1/2032 $ 5,515,000 $ 1,030,000 $ 92,494 $ 1,122,493.75 $ 1,214,988 11/1/2032 $ 4,485,000 3.25% $ 75,756 $ 75,756.25 5/1/2033 $ 4,485,000 $ 1,065,000 $ 75,756 $ 1,140,756.25 $ 1,216,513 11/1/2033 $ 3,420,000 3.25% $ 58,450 $ 58,450.00 5/1/2034 $ 3,420,000 $ 1,100,000 $ 58,450 $ 1,158,450.00 $ 1,216,900 11/1/2034 $ 2,320,000 3.38% $ 39,888 $ 39,887.50 5/1/2035 $ 2,320,000 $ 1,140,000 $ 39,888 $ 1,179,887.50 $ 1,219,775 11/1/2035 $ 1,180,000 3.38% $ 20,650 $ 20,650.00 5/1/2036 $ 1,180,000 $ 1,180,000 $ 20,650 $ 1,200,650.00 $ 1,221,300 $ 13,535,000 $ 2,830,725 $ 16,365,725 Annual Operating and Debt Service Budget Fiscal Year 2025 5 161 ! A HERITAGE BAY Community Development District Supporting Budget Schedules Fiscal Year 2025 HERITAGE BAY I 1 !liA Community Development District General Fund Comparison of Assessment Rates Fiscal Year 2025 vs.Fiscal Year 2024 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2025 FY 2024 Percent FY 2025 FY 2024 Percent FY 2025 FY 2024 Dollar Percent Product Change 9 Change Change Change Executive $429 $429 0.00% $1,929 $1,929 0% $2,358 $2,358 $0 0% 139 Classics $429 $429 0.00% $3,050 $3,050 0% $3,480 $3,480 $0 0% 95 Classics II $429 $429 0.00% - $3,295 $3,295 0% $3,724 $3,724 $0 0% 18 Coach $429 $429 0.00% $1,362 $1,362 0% $1,791 $1,791 $0 0% 184 2 Story $429 $429 0.00% $1,135 $1,135 0% $1,564 $1,564 $0 0% 364 4 Story $429 $429 0.00% $908 $908 0% $1,337 $1,337 $0 0% 450 1250 ASSESSMENT INCREASE ANALYSIS ASSESSMENT TREND ANALYSIS-GENERAL FUND I Assessment Increase $100,000 Per Unit Per Unit Per O&M% O&M$ Product Product Increase Increase FY2025 FY2024 FY2023 FY2022 FY2021 Executive $0 0% $0 $429 $429 $358 $358 $358 Classics $0 0% $0 $429 $429 $358 $358 $358 Classics II $0 0% $0 $429 $429 $358 $358 $358 Coach $0 0% $0 $429 $429 $358 $358 $358 2 Story $0 0% $0 $429 $429 $358 $358 $358 4 Story $0 0% $0 $429 $429 $358 $358 $358 Total $108,108 Collection costs included Annual Operating and Debt Service Budget Fiscal Year 2025 6 161 1A 6INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT November 2, 2023 — CDD Meeting Board of Supervisors V Edwin Hubbard, Chairman ✓Justin Faircloth, District Manager ✓ F. Jack Arcurie, Vice Chairman Gregory L. Urbancic, District Counsel ✓ Rick Phelps, Assistant Secretary ✓Albert Lopez, District Engineer— by phone ✓ Allen Soucie, Assistant Secretary ✓Jacob Whitlock, Assistant District Manager Vacant, Assistant Secretary Along with Anthony Mauri (by phone) and Bailey Hill with SOLitude. The next meeting is scheduled for Thursday, December 7, 2023 at 9:00 A.M. Action Items 1. CPH — Provide the pH levels that would be alarming as requested by Supervisor Soucie at the 11/2/23 meeting. 2. Recording — Notify Berger, Toombs, Gaines, & Frank as well as Grau & Associates of the ranking and subsequent selection of Grau &Associates to handle the FY2023 audit. Obtain an audit engagement letter with Grau &Associates for the FY2023 audit with two optional one year renewals. *Please note—the audit engagement letter must state that the firm will deliver the FY2023 audit in time to be included in the 5/2/24 agenda packet. 3. Assistant District Manager— Notify CSEI that the Board would like to have the planned FY2024 work completed in the March/April time frame. Additionally, please request a proposal to remove the rip rap on the southeast end of lake 4 and to add fill from Club, regrade, and add St. Augustine grass using the Club's tractor if needed as requested in the 11/3/23 text from the Chairman. 4. Supervisor Hubbard — Obtain pricing for lake 1 & lake 21 potential joint projects with the Club. 5. Recording — Readvertise the March meeting to be held on 3/21/23 as requested by the Board. 6. Recording — Push up the agenda packet deadline by one day. Therefore, the agenda packet will go out eight days prior to the meeting going forward still two day FedEx delivery. 7. Recording —Supervisor agenda packets will no longer be stapled copies, but spiral bound with blue covers going forward as requested by the Board. 8. Assistant District Manager— Notify CPH & SOLitude of the new agenda packet deadline and that we request items elven days prior to the meeting going forward. 9. Recording — Place Inframark Performance Review on the 3/21/23 agenda. 10. Finance— Provide the DM a summary of FY2023 charges of ProfServ-Mgmt Consulting (001 531027 51201 5000), ProfServ-Field Management (001 531016 53901 5000), & Contracts- Water Quality (001 534048 53917 5000) for possible FY2023 reclassifications or adjustments. 11. Assistant District Manager— Have FY2024 WQ proposal signed by Chairman and have CPH complete the work in September and March. 12. Assistant District Manager— Have CSEI complete the contract and FY2024 repairs to lakes 4, 6, 15, 19, & 20. 13. Assistant District Manager—Add the excel spreadsheet to the FMR as provided by the Chairman for future reports. 161 1A 14. Assistant District Manager— Schedule the February quarterly review with Supervisor Phelps & SOLitude. 15. Attorney— Provide update on any legislative changes for the Board once available. 16. Assistant District Manager/ SOLitude — Review littorals on the north side of the bridge on lake 5 and have additional littorals planted if necessary, once the high water recedes. 17. Assistant District Manager— Monitor lake 14 interconnects. 18. Assistant District Manager— Monitor lake 20 west bank mitigation area for littoral regrowth. 19. Assistant District Manager— Monitor Veranda III (two buildings northeast of lake 6) and Terrace Ill (two buildings lake 4 south end 10307 & 10313). 20. Assistant District Manager— Develop association map. 1611A3 Quarry Community Development District Inframark, Community Management Services 210 North University Drive, Suite 702, Coral Springs, Florida 33071 Tel. (954) 603-0033 • Fax (954) 345-1292 DATE: June 4, 2024 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Janice Swade Lead District Administrative Assistant RE: Quarry Community Development District April 8, 2024 Meeting Minutes, as Approved May 13, 2024 Enclosed for your records is a copy of the minutes and corresponding attachments of the above referenced meeting of the Quarry Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Wes Haber Wesley.HaberC KutakRock.com 161 1A3 MINUTES OF MEETING QUARRY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Quarry Community Development District was held Monday,April 8,2024 at 1:00 p.m. at Quarry Beach Club, located at 8975 Kayak Drive,Naples, Florida 34120. Present and constituting a quorum were: Dean Britt Chairperson Rick Fingeret Vice Chairperson (Via Phone) Thel Thomas Whitley, Jr. Assistant Secretary William Patrick Assistant Secretary Mel Stuckey Assistant Secretary Also present were: Justin Faircloth District Manager Wesley Haber District Counsel (Via Phone) Jacob Whitlock Assistant District Manager, Inframark Cheryl 011ila President, Quarry Community Association Mark Puthoff Quarry Community Association Various Residents Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. A quorum was established. • It was noted that Mr. Lopez was unable to attend due to a family matter. SECOND ORDER OF BUSINESS Pledge of Allegiance The Pledge of Allegiance was recited. THIRD ORDER OF BUSINESS Approval of Agenda The following addition was requested: April 8, 2024 Meeting Quarry CD IT 6 I 1 A 3 • Mr. Faircloth noted an Audit Engagement Letter was received for the Fiscal Year 2023 Audit which was emailed to the Board, and included for approval under New Business as Item D. There being no further amendments, On MOTION by Mr. Whitley, seconded by Mr. Stuckey, with all in favor, the Agenda for the Meeting was approved, as amended. (4-0) FOURTH ORDER OF BUSINESS Public Comments on Agenda Items • Comment was received regarding the application received for 9059 Graphite Circle. It was discussed how far the generator would intrude into the easement, notating it would be a minimal amount. It was also noted that should the District need to access the easement, the owner would be responsible for the costs for removal of items in the easement, if necessary. On MOTION by Mr. Stuckey, seconded by Mr. Britt, with all in favor,the Application for Installation of a Generator in the District's Easement at 9059 Graphite Circle, was approved. (4-0) On MOTION by Mr. Patrick, seconded by Mr. Britt, with all in favor, Mr. Fingeret was authorized to attend the meeting and vote via phone. (4-0) FIFTH ORDER OF BUSINESS District Manager's Report A. Approval of the March 11,2024 Minutes Mr. Faircloth presented the March 11, 2024 Minutes for the Board's approval, and requested any additions, corrections or deletions. • On Line 66, Fingeret should be changed to Mr. Fingeret. • On Line 149, Whtely should be changed to Whitley. There being no further additions, corrections or deletions, On MOTION by Mr. Britt, seconded by Mr. Patrick, with all in favor, the Minutes of the March 11, 2024 Meeting were approved, as amended. (5-0) 2 16I1A3 April 8, 2024 Meeting Quarry CDD B. Acceptance of the Financial Report, and Approval of the Check Register and Invoices as of February 2024 • Mr. Fingeret noted that he wished to have a cash flow summary included in the Financials, with a projection of cash needs. • The Board also requested staff examine the trend on interest to ensure it is correct. There being no further comments or questions, On MOTION by Mr. Stuckey, seconded by Mr. Whitley,with all in favor, the Financial Report as of February 29, 2024 was accepted, and the Check Register and Invoices as of February 29, 2024 were approved. (5-0) C. First Quarter Website Audit Report Mr. Faircloth reviewed the report with the Board. • The Board requested staff follow up on the ultimate explanation on any website errors and any WCAG 2.1 errors. D. Field Management Report Mr. Whitlock reviewed the Field Management Report with the Board. E. Follow-up Items i. Action Items List • Mr. Faircloth and Mr. Britt provided updates on action items. ii. MRI Cleanout Update • Mr. Faircloth noted he was awaiting responses from Mr. Lopez for the MRI cleanout to be scheduled. SIXTH ORDER OF BUSINESS Engineer's Report A. Glase Golf Update i. Phase I Project& Phase II Project Closures • Mr. Faircloth noted the recent pay application has the correct figures regarding the initial contract amount, change orders, etc., but requires approval from Mr. Lopez in order to process for payment. B. Future Lake Bank Repairs CPH Design Proposal Update • Mr. Faircloth noted he contacted CPH for an updated proposal to be executed in order for CPH to begin their design. 3 1 6 I 1A3 April 8, 2024 Meeting Quarry CDD C. Variance Applications i. 9059 Graphite Circle Variance Review Letter • This item was addressed earlier in the meeting under Public Comments on Agenda Items. D. 9397 Copper Canyon Court Drainage Update This item was tabled. SEVENTH ORDER OF BUSINESS Old Business There being no old business, the next order of business followed. EIGHTH ORDER OF BUSINESS New Business A. FY 2025 Budget Discussion • Mr. Faircloth reviewed the draft Fiscal Year 2025 Budget with the Board, the planned schedule for tentative adoption, and the Public Hearing for final adoption. • The Board requested Field-Water Quality Testing be reduced to zero, and the funds transferred to Field-R&M-Lake. • The Board also requested the golf course be added to the Assessment Trend Analysis Table for the General Fund. B. Invoice Approval/Review Discussion • Mr. Faircloth noted that the A/P process was being transferred to a new platform, but that Mr.Fingeret was being added as a reviewer so that he could see all invoices, but Mr. Britt remaining as the Supervisor approving invoices. C. Consideration of Resolution 2024-02, for the General Election There being no comments or questions, On MOTION by Mr. Britt, seconded by Mr. Stuckey, with all in favor, Resolution 2024-02, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisors in Conjunction with the General Election was adopted. (5-0) D. Consideration of Fiscal Year 2023 Audit Engagement Letter On MOTION by Mr. Stuckey, seconded by Mr. Britt, with all in favor,the Fiscal Year 2023 Audit Engagement Letter was approved. (5-0) 4 April 8, 2024 Meeting Quarry CIL I 1 A 3 • Mr. Faircloth noted the Audit RFP Process would be on the next agenda, as it was time to solicit bids, as required by Statute. NINTH ORDER OF BUSINESS Attorney's Report There being no report, the next order of business followed. TENTH ORDER OF BUSINESS Supervisor Requests A. Supervisor Fingeret • Mr. Fingeret inquired if Mr. Faircloth would set up a meeting with himself and Mr. Stuckey to review the Fiscal Year 2025 Budget. Mr. Faircloth noted that such a meeting was not possible,as it could be a violation of the Sunshine Law.Mr.Haber provided guidance on meetings with Supervisors and Sunshine requirements. Mr. Haber will follow up with Mr. Fingeret further. B. Supervisor Patrick C. Supervisor Stuckey D. Supervisor Whitley There being no reports,the next order of business followed. ELEVENTH ORDER OF BUSINESS Chairperson's Comments • Mr. Britt noted that the Heritage Bay Umbrella Association was considering dissolving. He also noted that staff communication needed to be timely, and they all need to follow up on their commitments. • Mr. Britt commented on the recent plantings installed by CES. • Mr. Britt noted that a gate would be installed for the northern preserve near Hole #11 so the contractor can have access to the preserve without having to utilize Collier Boulevard. TWELFTH ORDER OF BUSINESS Audience Comments Residents commented on the following items: • Who would have oversight over the Heritage Bay Commercial area if the HBUA dissolved. • Erosion observed at 9132 Crystal Court. • Lake bank restoration work. 5 April 8, 2024 Meeting b 1 1 A 3 Quarry LvD THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Stuckey, seconded by Mr. Britt, with all in favor, the meeting was adjourned at 2:12 p.m. (5-0) Dean Britt Chairperson 6 1 6 I 1 A 3 Quarry Community Development District Board of Supervisors District Staff Dean Britt,Chairperson Justin Faircloth,District Manager Rick Fingeret,Vice Chairperson Wes Haber,District Counsel Thel Thomas,Whitley,Jr.,Assistant Secretary Albert Lopez,District Engineer William Patrick,Assistant Secretary Mel Stuckey,Assistant Secretary Meeting Agenda Monday April 8,2024 at 1:00 p.m. Quarry Beach Club 8975 Kayak Drive,Naples,Florida 34120 Call in meeting number: 1-646-838-1601,Meeting ID: 951-092-195# 1. Call to Order 2. Pledge of Allegiance 3. Approval of Agenda 4. Public Comments on Agenda Items 5. District Manager's Report A. Approval of the March 11,2024 Minutes B. Acceptance of the Financial Report, and Approval of the Check Register and Invoices as of February 2024 C. First Quarter Website Audit Report D. Field Management Report E. Follow-up Items i. Action Items List ii. MRI Cleanout Update 6. Engineer's Report A. Glase Golf Update i.Phase I Project& Phase II Project Closures B. Future Lake Bank Repairs CPH Design Proposal Updated C. Variance Applications i. 9059 Graphite Circle Variance Review Letter D. 9397 Copper Canyon Court Drainage Update 7. Old Business 8. New Business A. FY 2025 Budget Discussion B. Invoice Approval/Review Discussion C. Consideration of Resolution 2024-02, for the General Election Inframark,Community Management Services Quarry Beach Club 210 North University Drive,Suite 702 8975 Kayak Drive Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)348-7326 www.quarrvcdd.org Quarry CDD 1 6 I 1 A 3 April 8, 2024 Agenda Page 2 9. Attorney's Report 10. Supervisor Requests A. Supervisor Fingeret B. Supervisor Patrick C. Supervisor Stuckey D. Supervisor Whitley 11. Chairperson's Comments 12. Audience Comments 13. Adjournment Next meeting: Monday May 13,2024 at 1:00 p.m. District Office Meeting Location Inframark,Community Management Services Quarry Beach Club 210 North University Drive,Suite 702 8975 Kayak Drive Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)348-7326 www.quarrycdd.org Niiu 41. 611A3 PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 QUARRY CDD -INFRAM ARK 210 N UNIVERSITY DR#702 NOTICE OF MEETINGS CORAL SPRINGS, FL 33071-7320 QUARRY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of Quarry Community Development Affidavit of Publication District will hold their meetings for Fiscal Year 2024 on the second Monday of every month as listed below at 1:00 p.m. STATE OF WISCONSIN with October 2023 to December 2023 meeting held at Quarry COUNTY OF BROWN Golf Club located at 8950 Weathered Stone Drive, Naples, Flori- da 34120, and January 2024 to September 2024 Meetings held at Quarry Beach Club located at 8975 Kayak Drive, Naples, Flori- Before the undersigned authority personally appeared,who da 34120,with the exception of July in which there will not be a on oath says that he or she is the Legal Coordinator of the meeting as follows: Naples Daily News,published in Collier County, Florida; October 9,2023 November 13,2023 that the attached copy of advertisement, being a Public December 11,2023 Notices,was published on the publicly accessible website January 8,2024 February 12,2024 of Collier and Lee Counties, Florida, or in a newspaper by March 11,2024 print in the issues of,on: April 8,2024 May 13,2024 Tentative Budget Approval June 10,2024 August 12,2024 Budget Public Hearing Issue(s)dated:09/14/2023 September 9,2024 There may be occasions when one or more Supervisors may par- ticipateAffiant further says that the website or newspaper com lies via telephone. Any interested person can attend the yp meeting at the above location and be fully informed of the dis- with all legal requirements for publication in chapter 50, cussions taking place. Meetings may be continued to a date, time and location to be specified on the record at the meetings Florida Statutes. without additional publication of notice. Any person requiring special accommodations at these meetings _ because of a disability or physkal impairment should contact the District Office at (954) 603-0033 at least 48 hours prior to and sworn to before me,bythe legal clerk,who the meeting. If you are hearing or speech impaired, please con- Subscribed 9 tact the Florida Relay Service at 7-1-1, or 800-955-8771 is personally Known to me, on September 14, 2023: (TTY)/800-955-8770 (Voice), for aid in contacting the District Of- fice. Each person who decides to appeal any action taken by the Board at these meetings is advised that person will need a at cord of the proceedings and accordingly, the person may needed i✓! ) -' to ensure a verbatim record of the proceedings is made, mclud- inn the testimony and evidence upon which such appeal is to be Notary, State of WI, Coun f Brown based. Justin Faircleth Mk AD#58233 8anager Sept 14,2023 My commission expires NICOLE JACOBS Notary Public State of Wisconsin Publication Cost:$350.00 Ad No: 0005823328 Customer No: 1307330 PO#: #of Affidavits 1 This is not an invoice I611A3 THE QUARRY COMMUNITY DEVELOPMENT DISTRICT SIGN IN SHEET April 8,2024 at 1:00 P.M. Atr_rse Address t-t4cc-e (aaiV `167 c/c._`ccif4/4 l�r�Z10 YkJ/� FrS wiJ-,-e- rveS 71 r cod cx) - (� f r , G� �c 2 1 ? S ! �S'v'Gi ,L�� G �� q Ccff 0ti (1J11 1 6 I 1A3 Quarry Community Development District Financial Report October 1, 2023-February 29, 2024 6I NFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES QUARRY 16 I 1 A 3 Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 Statement of Revenues, Expenditures and Changes in Fund Balance General Fund Pages 2-3 204-Series 2020 Debt Service Fund Page 4 304-Series 2020 Capital Projects Fund Page 5 Trend Report-General Fund Pages 6-7 Notes to the Financial Statements Page 8 SUPPORTING SCHEDULES Special Assessments-Collection Schedule(s) Page 9 Cash and Investment Report Page 10 Bank Reconciliation Page 11 Series 2020(FEMA Project) Pages 12- 14 Payment Register by Bank Account Page 15 16I1A3 Quarry Community Development District Financial Statements (Unaudited) October 1, 2023 - February 29, 2024 QUARRY 161 I 1 A 3 Community Development District Governmental Funds Balance Sheet February 29, 2024 204-SERIES 304-SERIES 2020 DEBT 2020 CAPITAL GENERAL SERVICE PROJECTS ACCOUNT DESCRIPTION FUND FUND FUND TOTAL ASSETS Cash-Checking Account $ 1,585,010 $ - $ - $ 1,585,010 Allow-Doubtful Accounts (8) (27) - (35) Assessments Receivable 8 27 - 35 Due From Other Funds - 752,391 - 752,391 Investments: Money Market Account 949,952 - - 949,952 Construction Fund - - 2,105,794 2,105,794 Revenue Fund - 1,019,319 - 1,019,319 TOTAL ASSETS $ 2,534,962 $ 1,771,710 $ 2,105,794 $ 6,412,466 LIABILITIES Accounts Payable $ 47,666 $ - $ - $ 47,666 Accrued Expenses 94,142 - - 94,142 Contracts Payable - - 728,037 728,037 Due To Other Funds 752,391 - - 752,391 TOTAL LIABILITIES 894,199 - 728,037 1,622,236 FUND BALANCES Restricted for: Debt Service - 1,771,710 - 1,771,710 Capital Projects - - 1,377,757 1,377,757 Assigned to: Operating Reserves 173,858 - 173,858 Reserves-Other 150,000 - - 150,000 Unassigned: 1,316,905 - - 1,316,905 TOTAL FUND BALANCES $ 1,640,763 $ 1,771,710 $ 1,377,757 $ 4,790,230 TOTAL LIABILITIES&FUND BALANCES $ 2,534,962 $ 1,771,710 $ 2,105,794 $ 6,412,466 Page 1 1 6 I 1A3 QUARRY General Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A% FEB-24 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL REVENUES Interest- Investments $ 4,000 $ 46,764 1169.10% $ 10,424 Golf Course Revenue 114,945 57,459 49.99% - Interest-Tax Collector - 1,900 0.00% - Special Assmnts-Tax Collector 814,044 773,094 94.97% 21,578 Special Assmnts- Discounts (32,562) (30,071) 92.35% (454) Other Miscellaneous Revenues - 44,000 0.00% - TOTAL REVENUES 900,427 893,146 99.19% 31,548 EXPENDITURES Administration P/R-Board of Supervisors 12,000 3,400 28.33% - FICA Taxes 918 260 28.32% - ProfServ-Arbitrage Rebate 600 1,800 300.00% - ProfServ-Engineering 45,000 - 0.00% - ProfServ-Legal Services 21,000 3,238 15.42% 723 ProfServ-Legal Litigation 25,000 1,438 5.75% 250 ProfServ-Mgmt Consulting 62,285 25,952 41.67% 5,190 ProfServ-Property Appraiser 34,294 8,851 25.81% - ProfServ-Trustee Fees 4,041 4,041 100.00% 4,041 Auditing Services 5,500 - 0.00% - Website Compliance 1,553 776 49.97% - Postage and Freight 600 279 46.50% 13 Insurance-General Liability 6,246 6,949 111.26% - Printing and Binding 500 - 0.00% - Legal Advertising 4,000 - 0.00% - Miscellaneous Services 2,000 - 0.00% - Misc-Bank Charges 498 - 0.00% - Misc-Special Projects 21,547 - 0.00% - Misc-Assessment Collection Cost 16,281 14,860 91.27% 422 Misc-Contingency 1,000 2,426 242.60% - Office Supplies 250 - 0.00% - Annual District Filing Fee 175 175 100.00% - Total Administration 265,288 74,445 28.06% 10,639 Page 2 QUARRY i b ! 1 A 3 Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A%OF FEB-24 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL Field ProfServ-Field Management 5,305 2,210 41.66% 442 Contracts-Preserve Maintenance 103,830 51,915 50.00% 25,958 Contracts- Lake Maintenance 65,004 27,085 41.67% 5,417 R&M-General 70,000 50 0.07% - R&M-Fence 2,500 - 0.00% - R&M-Lake 154,930 - 0.00% - R&M-Weed Harvesting 75,000 18,225 24.30% - Miscellaneous Maintenance 3,670 - 0.00% - Water Quality Testing 29,900 - 0.00% - Capital Projects 75,000 - 0.00% - Total Field 585,139 99,485 17.00% 31,817 Reserves Reserve-Other 50,000 - 0.00% - Total Reserves 50,000 - 0.00% - TOTAL EXPENDITURES&RESERVES 900,427 173,930 19.32% 42,456 Excess (deficiency) of revenues Over(under) expenditures - 719,216 0.00% (10,908) Net change in fund balance $ - $ 719,216 0.00% $ (10,908) FUND BALANCE, BEGINNING (OCT 1, 2023) 921,547 921,547 FUND BALANCE, ENDING $ 921,547 $ 1,640,763 Page 3 1 6 I 1A3 QUARRY 204- Series 2020 Debt Service Fund Community Development District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A% FEB-24 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL REVENUES Interest- Investments $ - $ 11,046 0.00% $ 2,191 Special Assmnts-Tax Collector 1,472,226 1,398,164 94.97% 39,025 Special Assmnts- Discounts (58,889) (54,385) 92.35% (821) TOTAL REVENUES 1,413,337 1,354,825 95.86% 40,395 EXPENDITURES Administration Misc-Assessment Collection Cost 29,445 26,876 91.28% 764 Total Administration 29,445 26,876 91.28% 764 Debt Service Principal Debt Retirement 1,107,000 - 0.00% - Interest Expense 264,248 132,124 50.00% - Total Debt Service 1,371,248 132,124 9.64% - TOTAL EXPENDITURES 1,400,693 159,000 11.35% 764 Excess(deficiency) of revenues Over(under) expenditures 12,644 1,195,825 n/a 39,631 OTHER FINANCING SOURCES(USES) Contribution to (Use of) Fund Balance 12,644 - 0.00% - TOTAL FINANCING SOURCES(USES) 12,644 - 0.00% - Net change in fund balance $ 12,644 $ 1,195,825 n/a $ 39,631 FUND BALANCE, BEGINNING (OCT 1, 2023) 575,885 575,885 FUND BALANCE, ENDING $ 588,529 $ 1,771,710 Page 4 QUARRY 16 I 1 A 3 Community Development District 304-Series 2020 Capital Projects Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending February 29, 2024 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE AS A%OF FEB-24 ACCOUNT DESCRIPTION BUDGET ACTUAL ADOPTED BUD ACTUAL REVENUES Interest- Investments $ - $ 49,872 0.00% $ 9,214 TOTAL REVENUES - 49,872 0.00% 9,214 EXPENDITURES Construction In Progress Construction in Progress - 14,140 0.00% 3,224 Total Construction In Progress - 14,140 0.00% 3,224 TOTAL EXPENDITURES - 14,140 0.00% 3,224 Excess(deficiency) of revenues Over(under) expenditures - 35,732 0.00% 5,990 Net change in fund balance $ - $ 35,732 0.00% $ 5,990 FUND BALANCE, BEGINNING (OCT 1, 2023) - 1,342,025 FUND BALANCE, ENDING $ - $ 1,377,757 Page 5 1611A3 ovoeot. , , e a , o o coo0 0000 COoo ° o � t- 00o c o+ N o0 0 0o rn o m CO o to r O N r o 0 0 0 0 to 0 m o o n = 0 0 v C CI) (O O CO 0 0 0 0 u, v 0 M 0 co D o CO 0 N o 0 o 0 o CO m o 0 to o v 0 0 0 o 3- CO v o rn o t`on a o rn o 0 o N to co to o N COc o N R n 9 v c v N� oo - , N CV co v tri c N (O CO d L o s, _ ao -.. . 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10/1/2023.2/29/2024 General Fund ► Assets •Allow-Doubtful Accounts-Collier County Tax Collector FY 2020 charge backs due to NSF checks ■Assessments Receivable-Collier County Tax Collector FY 2020 charge backs due to NSF checks Budget target: 41.67% Variance Analysis Annual YTD %of Account Name Budget Actual Budget Explanation Revenues Other Miscellaneous Revenue $0 $44,000 0% Heritage Bay Umbrella$43,500;application fees$500 Expenditures Administration ProfServ-Arbitrage Rebate $600 $1,800 300% AMTEC Series 2020 rebate report 3 years of activity Website Compliance $1,553 $776 50% Innersync Studio,quarterly web/compliance services Postage and Freight $600 $279 47% IMS,FedEx,and Tax Collector Tax Roll postage$175 Insurance-General Liability $6,246 $6,949 111% EGIS Insurance FY 2024 paid in full Misc-Contingency $1,000 $2,426 243% DNH*GODADDY.COM email and archiving renewal;prior year payroll taxes Field Contracts-Preserve Maintenance $103,830 $51,915 50% Peninsula Improvement,quarterly maintenance Oct 2023 thru Mar 2024 Page 8 161 1A3 Quarry Community Development District Supporting Schedules October 1, 2023 - February 29, 2024 161 1A3 QUARRY Community Development District All Funds Non-Ad Valorem Special Assessments - Collier County Tax Collector (Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2024 ALLOCATION BY FUND Discount/ Gross Series 2020 Date Net Amount (Penalties) Collection Amount General Debt Service Assessments Levied $ 2,286,271 $ 814,046 $ 1,472,226 Allocation % 100.00% 35.61% 64.39% Real Estate-Installment 11/02/23 $ 7,161 $ 405 $ 146 $ 7,712 $ 2,746 $ 4,966 11/06/23 21,186 901 432 22,520 8,018 14,501 12/22/23 1,370 43 28 1,441 513 928 01/10/24 1,644 52 34 1,729 616 1,113 02/08/24 839 26 17 883 314 568 Real Estate-Current 11/14/23 206,160 8,765 4,207 219,132 78,024 141,109 11/20/23 335,484 14,264 6,847 356,594 126,968 229,626 11/24/23 183,524 7,803 3,745 195,072 69,457 125,615 12/06/23 988,489 42,027 20,173 1,050,690 374,107 676,583 12/12/23 123,136 5,101 2,513 130,750 46,555 84,195 12/22/23 53,743 1,768 1,097 56,608 20,156 36,452 01/10/24 65,028 2,052 1,327 68,407 24,357 44,050 02/08/24 57,302 1,249 1,169 59,720 21,264 38,456 TOTAL $ 2,045,066 $ 84,457 $ 41,736 $ 2,171,259 $ 773,095 $ 1,398,164 COLLECTED 94.97% 94.97% 94.97% TOTAL OUTSTANDING $ 115,012 $ 40,951 $ 74,061 Page 9 QUARRY 1 6 I 1 A 3 Community Development District Cash & Investment Report October 1, 2023 - February 29, 2024 ACCOUNT NAME BANK NAME YIELD BALANCE OPERATING FUND Government Interest Checking Valley National Bank 5.38% $ 1,585,010 (1) Public Funds MMA Variance Account BankUnited 5.25% 949,952 Subtotal 2,534,961 DEBT SERVICE AND CAPITAL PROJECT FUNDS Series 2020 Revenue Fund U.S. Bank 5.25% 1,019,319 Series 2020 Construction Fund U.S. Bank 5.25% 2,105,794 Total $ 5,660,075 NOTE 1 -IN MARCH 2024,$752,391 WAS TRANSFERRED TO U.S. BANK TRUSTEE DEBT SERVICE Page 10 Quarry CDD 161 1 A 3 Bank Reconciliation Bank Account No. 7852 Valley National-GF Statement No. 02-24 Statement Date 2/29/2024 G/L Balance(LCY) 1,585,009.76 Statement Balance 1,597,668.31 G/L Balance 1,585,009.76 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 1,597,668.31 Subtotal 1,585,009.76 Outstanding Checks 12,658.55 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 1,585,009.76 Ending Balance 1,585,009.76 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 2/28/2024 Payment 15045 INFRAMARK LLC 7,913.55 0.00 7,913.55 2/28/2024 Payment 15046 PENINSULA IMPROVEMENT CORP. 4,745.00 0.00 4,745.00 Total Outstanding Checks 12,658.55 12,658.55 Page 11 QUARRY 16 I 1 A 3 Community Development District Series 2020 (FEMA Project) Acquisition and Construction -General FY 9/30/2024 SOURCES OF FUNDS TOTAL 10/1/2021 State of Florida $ 3,350,061.50 10/26/2021 State of Florida 828,145.56 10/26/2021 State of Florida 46,008.09 11/17/2021 State of Florida 94,901.34 11/17/2021 State of Florida 91,213.19 12/21/2021 State of Florida 65,276.88 12/17/2021 FEMA check sent to U.S.Bank exceeded actual checks - 1/10/2022 State of Florida 18,585.00 1/10/2022 State of Florida 1,032.50 Total $ 4,495,224.06 LESS: 11/1/2021 Debt Service-Principal Prepayment 1,351,000.00 DEPOSIT-Acquisition and Construction-General $ 3,144,224.06 OTHER SOURCES 11/1/2021 Transfer from Revenue Acct 4004 938.50 Dividends FY 2022 145.89 Dividends FY 2023 44,143.78 Dividends thru 2/29/24 49,873.23 TOTAL SOURCES OF FUNDS $ 95,101.40 USE OF FUNDS: DATE VENDOR REQUISITIONS REQ# PENDING TOTAL 4/27/2022 CPH 1 4,940.00 . 4/27/2022 Kutak Rock LLP 2 988.00 5/24/2022 Midwest Construction Products Corp 3 475.00 5/16/2022 Midwest Construction Products Corp 4 3,000.00 5/16/2022 Midwest Construction Products Corp 5 7,900.00 5/24/2022 Kutak Rock LLP 6 1,776.45 5/24/2022 CPH 7 11,615.40 6/9/2022 Kutak Rock LLP 8 1,378.00 6/9/2022 Midwest Construction Products Corp 9 1,900.00 6/9/2022 Midwest Construction Products Corp 10 4,800.00 6/9/2022 Midwest Construction Products Corp 11 1,425.00 6/9/2022 Crosscreek Environmental LLC 12 2,997.66 8/1/2022 CPH 13 27,155.66 8/1/2022 CPH 14 1,800.00 8/1/2022 CPH 15 33,809.58 8/22/2022 Crosscreek Environmental LLC 16 4,000.13 8/22/2022 Midwest Construction Products Corp 17 6,000.00 8/22/2022 Midwest Construction Products Corp 18 1,020.00 8/22/2022 MJS Golf Services LLC 19 7,615.15 Page 12 QUARRY 16 I 1 A 3 Community Development District Series 2020 (FEMA Project) Acquisition and Construction -General FY 9/30/2024 SOURCES OF FUNDS TOTAL 8/22/2022 MJS Golf Services LLC 20 4,157.51 8/22/2022 MJS Golf Services LLC 21 12,849.68 8/22/2022 MJS Golf Services LLC 22 6,568.09 8/22/2022 MJS Golf Services LLC 23 5,058.60 8/22/2022 MJS Golf Services LLC 24 16,849.00 8/22/2022 MJS Golf Services LLC 25 49,004.13 8/22/2022 MJS Golf Services LLC 26 4,346.44 8/26/2022 CPH 27 7,745.15 9/14/2022 MJS Golf Services LLC 28 7,887.77 9/14/2022 Glase Golf,Inc 29 319,983.78 10/20/2022 Crosscreek Environmental LLC 30 5,295.80 10/20/2022 CPH 31 6,513.38 10/20/2022 Kutak Rock LLP 32 78.00 12/2/2022 CPH 33 8,866.67 12/21/2022 CPH 34 4,500.00 1/25/2023 CPH 35 5,398.75 2/17/2023 CPH 36 1,828.75 2/17/2023 CPH 37 110.00 4/17/2023 MJS Golf Services LLC 38 17,952.64 4/17/2023 MJS Golf Services LLC 39 2,844.35 4/17/2023 MJS Golf Services LLC 40 5,715.47 4/17/2023 MJS Golf Services LLC 41 10,351.76 5/2/2023 MJS Golf Services LLC 42 4,619.04 5/2/2023 MJS Golf Services LLC 43 4,014.17 5/2/2023 CPH 44 560.60 5/2/2023 MJS Golf Services LLC 45 14,377.92 5/2/2023 MJS Golf Services LLC 46 2,876.79 5/2/2023 MJS Golf Services LLC 47 5,672.47 5/2/2023 MJS Golf Services LLC 48 14,338.68 5/3/2023 MJS Golf Services LLC 49 5,153.28 5/3/2023 Midwest Construction Products Corp 50 3,302.00 5/3/2023 Midwest Construction Products Corp 51 5,248.00 5/3/2023 Midwest Construction Products Corp 52 2,637.00 5/3/2023 CPH 53 9,283.60 5/3/2023 MJS Golf Services LLC 54 8,194.20 6/13/2023 MJS Golf Services LLC 55 14,425.44 6/13/2023 Ewing Irrigation Products,Inc 56 34,725.39 5/30/2023 MJS Golf Services LLC 57 3,993.31 5/30/2023 MJS Golf Services LLC 58 16,314.17 6/13/2023 Midwest Construction Products Corp 59 5,251.00 6/13/2023 Midwest Construction Products Corp 60 2,637.00 6/13/2023 MJS Golf Services LLC 61 2,294.58 6/13/2023 MJS Golf Services LLC 62 12,704.54 6/13/2023 MJS Golf Services LLC 63 14,018.04 6/13/2023 MJS Golf Services LLC 64 8,564.45 6/13/2023 MJS Golf Services LLC 65 11,911.32 Page 13 QUARRY 1 6 1 1 A 3 Community Development District Series 2020 (FEMA Project) Acquisition and Construction-General FY 9/30/2024 SOURCES OF FUNDS TOTAL 7/26/2023 Midwest Construction Products Corp 66 950.00 7/26/2023 Midwest Construction Products Corp 67 5,447.00 7/20/2023 Midwest Construction Products Corp 68 392.00 7/20/2023 Midwest Construction Products Corp 69 870.00 7/20/2023 Midwest Construction Products Corp 70 392.00 7/20/2023 CPH 71 11,485.79 7/20/2023 MJS Golf Services LLC 72 9,372.24 7/20/2023 MJS Golf Services LLC 73 5,298.36 7/20/2023 MJS Golf Services LLC 74 18,759.39 7/20/2023 MJS Golf Services LLC 75 8,737.08 7/20/2023 Crosscreek Environmental LLC 76 15,626.44 7/26/2023 Glase Golf,Inc 77 115,089.05 7/26/2023 MJS Golf Services LLC 78 6,330.90 7/26/2023 MJS Golf Services LLC 79 3,984.81 8/14/2023 MJS Golf Services LLC 80 3,086.64 7/26/2023 MJS Golf Services LLC 81 2,040.72 7/26/2023 MJS Golf Services LLC 82 1,031.52 7/27/2023 CPH 83 16,267.89 7/27/2023 CPH 84 20,538.00 8/22/2023 Midwest Construction Products Corp 85 582.00 8/22/2023 Midwest Construction Products Corp 86 600.00 8/22/2023 Crosscreek Environmental LLC 87 6,998.12 9/13/2023 Inframark 88 2,425.00 9/13/2023 CPH 89 27,466.95 1/9/2024 MJS Golf Services LLC 90 1,082.64 1/8/2024 The Quarry Community Association 91 2,863.80 1/8/2024 Kutak Rock LLP 92 234.00 1/8/2024 CPH 93 6,136.50 1/8/2024 Midwest Construction Products Corp 94 600.00 2/16/2024 CPH 95 2,364.28 2/22/2024 CPH 96 104.60 2/22/2024 CPH 97 754.65 Total Requisitions 1,133,531.11 8/31/2023 Less: Contracts-Payable 722,273.38 9/30/2023 Less: Contracts-Payable 5,763.62 TOTAL CONSTRUCTION ACCOUNT BALANCE @ 2/29/24 $ 1,377,757.35 Page 14 QUARRY COMMUNITY DEVELOPMENT DISTRICT 161 1 A 3 Payment Register by Bank Account For the Period from 2/1/24 to 2/29/24 (Sorted by Check/ACH No.) Date Type Payee Invoice No. Payment Description Invoice I GL Description GIL Account# Amount Paid VALLEY NATIONAL•GF-(ACCT#XXXXX7852) CHECK#15042 02/15/24 Vendor INFRAMARK LLC 105415 NOV 2023 VARIABLE CHGS Postage and Freight 001-541006-51301 $5.04 Check Total $5.04 CHECK#15043 02/15/24 Vendor PENINSULA IMPROVEMENT CORP. CESI-020259 DEC 2023 LAKE AND LITTORAL MAINT Contracts-Lake Maintenance 001-534345-53901 $5,417.00 Check Total $5,417.00 CHECK#15044 02/15/24 Vendor KUTAK ROCK LLP 333866516823-1 NOV 2023 GENERAL COUNSEL ProfServ-Legal Services 001-531023-51401 $1,891.00 Check Total $1,891.00 CHECK#15045 02/28/24 Vendor INFRAMARK LLC 107065 DEC 2023 MGMT SVCS FIELD OP DEC 2023 001-531016-53901 $442.08 02/28/24 Vendor INFRAMARK LLC 107065 DEC 2023 MGMT SVCS ADMIN FEE DEC 2023 001-531027-51201 $5,190.42 02/28/24 Vendor INFRAMARK LLC 107065 DEC 2023 MGMT SVCS POSTAGE DEC 2023 001-541006-51301 $8.19 02/28/24 Vendor INFRAMARK LLC 107065 DEC 2023 MGMT SVCS WEBSITE DEC 2023 001-534397-51301 $2,272.86 Check Total $7,913.55 CHECK#15046 02/28/24 Vendor PENINSULA IMPROVEMENT CORP. CESI-020293 WEEDO CUT AND HARVEST PILES R&M-Weed Harvesting 001-546486-53901 $4,745.00 Check Total $4,745.00 Account Total $19,971.59 Page 15 161 1A3 • ti, /71 OWebsite Accessibility with Campus Suite • 6 FAI,,, Quarterly Compliance Audit Report Quarry Date: March 2024- 1st Quarter Prepared for: Sandra Demarco Developer: Inframark Insurance agency: Preparer: �� M° Jason Morgan- Campus Suite Compliance y n ADA Website Accessibility and Florida F.S. 189.069 Requirements 0 m •*Ae. 10 ea IKP---• campus 16I1A3 Table of Contents Compliance Audit Overview 2 Compliance Criteria 2 ADA Accessibility 2 Florida Statute Compliance 3 Audit Process 3 Audit results ADA Website Accessibility Requirements 4 Florida F.S. 189.069 Requirements 5 Helpful information: Accessibility overview 6 ADA Compliance Categories 7 Web Accessibility Glossary 11 Quarterly Compliance Audit Report 1 1611A3 Compliance Audit Overview The Community Website Compliance Audit (CWCA) consists of a thorough assessment of Florida Community Development District (CDD) websites to assure that specified district information is available and fully accessible. Florida Statute Chapter 189.069 states that effective October, 2015, every CDD in the state is required to maintain a fully compliant website for reporting certain information and documents for public access. The CWCA is a reporting system comprised of quarterly audits and an annual summary audit to meet full disclosure as required by Florida law.These audits are designed to assure that CDDs satisfy all compliance requirements stipulated in Chapter 189.069. Compliance Criteria The CWCA focuses on the two primary areas -website accessibility as defined by U.S. federal laws, and the 16-point criteria enumerated in Florida Statute Chapter 189.069. 0 ADA Website Accessibility Several federal statutes (American Disabilities Act, Sec. 504 and 508 of the Rehabilitation Act of 1973) require public institutions to ensure they are not discriminating against individuals on the basis of a person's disability. Community websites are required to conform to web content accessibility guidelines - WCAG 2.1, which is the international standard established to keep websites barrier-free and the recognized standard for ADA-compliance. Quarterly Compliance Audit Report 2 1 6 I 1A3 CrFlorida Statute Compliance Pursuant to F.S. 189.069, every CDD is required to maintain a dedicated website to serve as an official reporting mechanism covering, at minimum, 16 criteria. The information required to report and have fully accessible spans: establishment charter or ordinance, fiscal year audit, budget, meeting agendas and minutes and more. For a complete list of statute requirements, see page 3. Audit Process The Community Website Compliance Audit covers all CDD web pages and linked PDFs.* Following the WCAG 2.1 levels A,AA, and AAA for web content accessibility, a comprehensive scan encompassing 312 tests is conducted for every page. In addition, a human inspection is conducted to assure factors such as navigation and color contrasts meet web accessibility standards. See page 4 for complete accessibility grading criteria. In addition to full ADA-compliance, the audit includes a 16-point checklist directly corresponding with the criteria set forth in Florida Statute Chapter 189.069. See page 5 for the complete compliance criteria checklist. * NOTE: Because many CDD websites have links to PDFs that contain information required by law (meeting agendas, minutes, budgets, miscellaneous and ad hoc documents, etc.), audits include an examination of all associated PDFs. PDF remediation and ongoing auditing is critical to maintaining compliance. Quarterly Compliance Audit Report 3 1 6 I 1 A 3 0 ADA Website Accessibility Result: PASSED Accessibility Grading Criteria Passe 0 escription Passed Website errors* 0 WCAG 2.1 errors appear on website pages causing issues** Passed Keyboard navigation The ability to navigate website without using a mouse Passed Website accessibility policy A published policy and a vehicle to submit issues and resolve issues Passed Color contrast Colors provide enough contrast between elements Passed Video captioning Closed-captioning and detailed descriptions Passed PDF accessibility Formatting PDFs including embedded images and non-text elements Passed Site map Alternate methods of navigating the website *Errors represent less than 5%of the page count are considered passing **Error reporting details are available in your Campus Suite Website Accessibility dashboard Quarterly Compliance Audit Report 4 1611 A3 Er Florida F.S. 189.069 Requirements Result: PASSED Compliance Criteria Passed Description Passed Full Name and primary contact specified Passed Public Purpose Passed Governing body Information Passed Fiscal Year Passed Full Charter (Ordinance and Establishment) Information Passed CDD Complete Contact Information Passed District Boundary map Passed Listing of taxes,fees,assessments imposed by CDD Passed Link to Florida Commission on Ethics Passed District Budgets (Last two years) Passed Complete Financial Audit Report Passed Listing of Board Meetings Passed Public Facilities Report,if applicable Passed Link to Financial Services Passed Meeting Agendas for the past year,and 1 week prior to next Quarterly Compliance Audit Report 5 1611A3 Accessibility overview Everyone deserves equal access. 19 O With nearly 1-in-5 Americans having some O sort of disability-visual, hearing, motor, of population has a disability. cognitive -there are literally millions of 61. • t � reasons why websites should be fully accessible and compliant with all state and federal laws.Web accessibility not only keeps board members on the right side of the law, but enables the entire community to access all Sight,hearing,physical,cognitive. your web content. The very principles that drive accessible website design are also good for those without disabilities. The legal and right thing to do Several federal statutes (American Disabilities Act, Sec. 504 and 508 of the Rehabilitation Act M of 1973) require public institutions to ensure they are not discriminating against individuals on the basis of a person's disability. Community websites are required to conform to web content accessibility guidelines,WCAG 2.1,the international standard established to keep websites barrier-free. Plain and simple, any content on your website must be accessible to everyone. Quarterly Compliance Audit Report 6 16I 1A3 ADA Compliance Categories Most of the problems that occur on a website fall in one or several of the following categories. 00 Contrast and colors Some people have vision disabilities that hinder picking up contrasts, and some are color blind, so there needs to be a distinguishable contrast between text and background colors. This goes for buttons, links, text on images - everything. Consideration to contrast and color choice is also important for extreme lighting conditions. Contract checker: http://webaim.org/resources/contrastchecker Using semantics to format your HTML pages When web page codes are clearly described in easy-to-understand terms, it enables broader sharing across all browsers and apps. This 'friendlier' language not only helps all the users, but developers who are striving to make content more universal on more devices. 88 Text alternatives for non-text content Written replacements for images, audio and video should provide all the same descriptors that the non-text content conveys. Besides helping with searching, clear, concise word choice can make vivid non-text content for the disabled. Helpful article: http://webaim.org/techniques/alttext Quarterly Compliance Audit Report 7 161 1A -4 Ability to navigate with the keyboard Not everyone can use a mouse. Blind people with many with motor disabilities have to use a keyboard to make their way around a website. Users need to be able to interact fully with your website by navigating using the tab, arrows and return keys only.A"skip navigation" option is also required. Consider using WAI-ARIA for improved accessibility, and properly highlight the links as you use the tab key to make sections. Helpful article: www.nngroup.com/articles/keyboard-accessibility Helpful article: http://webaim.org/techniques/skipnav fEasy to navigate and find information Finding relevant content via search and easy navigation is a universal need.Alt text, heading structure, page titles, descriptive link text (no 'click here' please) are just some ways to help everyone find what they're searching for. You must also provide multiple ways to navigate such as a search and a site map. Helpful article: http://webaim.orgftechniques/sitetools/ M Properly formatting tables 0111 Tables are hard for screen readers to decipher. Users need to be able to navigate through a table one cell at a time. In addition to the table itself needing a caption, row and column headers need to be labeled and data correctly associated with the right header. Helpful article: http://webaim.org/techniques/tables/data Quarterly Compliance Audit Report 8 1 6 I 1 A 3 rba Making PDFs accessible PDF files must be tagged properly to be accessible, and unfortunately many are not. Images and other non-text elements within that PDF also need to be ADA-compliant. Creating anew is one thing; converting old PDFs - called PDF remediation -takes time. Helpful articles: http://webaim.org/techniques/acrobat/acrobat O Making videos accessible Simply adding a transcript isn't enough. Videos require closed captioning and detailed descriptions (e.g.,who's on-screen,where they are,what they're doing, even facial expressions) to be fully accessible and ADA compliant. Helpful article: http://webaim.org/techniques/captions I I' Making forms accessible Forms are common tools for gathering info and interacting. From logging in to registration, they can be challenging if not designed to be web-accessible. How it's laid out, use of labels, size of clickable areas and other aspects need to be considered. Helpful article: http://webaim.org/techniques/forms 88 Alternate versions 88 Attempts to be fully accessible sometimes fall short, and in those cases, alternate versions of key pages must be created. That is, it is sometimes not feasible (legally, technically) to modify some content. These are the 'exceptions, but still must be accommodated. Quarterly Compliance Audit Report 9 1 6 I 1 A 3 A? Feedback for users To be fully interactive,your site needs to be able to provide an easy way for users to submit feedback on any website issues. Clarity is key for both any confirmation or error feedback that occurs while engaging the page. Other related requirements -O- . ., No flashing Blinking and flashing are not only bothersome, but can be disorienting and even dangerous for many users. Seizures can even be triggered by flashing, so avoid using any flashing or flickering content. Timers Timed connections can create difficulties for the disabled. They may not even know a timer is in effect, it may create stress. In some cases (e.g., purchasing items), a timer is required, but for most school content, avoid using them. Fly-out menus Menus that fly out or down when an item is clicked are helpful to dig deeper into the site's content, but they need to be available via keyboard navigation, and not immediately snap back when those using a mouse move from the clickable area. No pop-ups Pop-up windows present a range of obstacles for many disabled users, so it's best to avoid using them altogether. If you must, be sure to alert the user that a pop-up is about to be launched. Quarterly Compliance Audit Report 10 1611A3 Web Accessibility Glossary Assistive technology Hardware and software for disabled people that enable them to perform tasks they otherwise would not be able to perform (e..g., a screen reader) WCAG 2.0 Evolving web design guidelines established by the W3C that specify how to accommodate web access for the disabled 504 Section of the Rehabilitation Act of 1973 that protects civil liberties and guarantees certain rights of disabled people 508 An amendment to the Rehabilitation Act that eliminates barriers in information technology for the disabled ADA American with Disabilities Act (1990) Screen reader Software technology that transforms the on-screen text into an audible voice. Includes tools for navigating/accessing web pages. Website accessibility Making your website fully accessible for people of all abilities W3C World Wide Web Consortium- the international body that develops standards for using the web Quarterly Compliance Audit Report 11 1611A3 ( INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES The Quarry CDD 2nd Quarter 2024 — Field Management Report Inspection date 03-20-24 .,,," + i '}'' 47,M f .•��'�;A...-- Ar. i %.',',4'7' ' , mac{,1 fi s. y.., Or • ~' THE QUARRY ii A ` _ �. _- ti www.infra ma rki ms.com Inspected by:Jacob Whitlock 1 6 I 1 A 3 1. Lake Management The lakes look healthy. Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. a. Algae on Lakes: Lakes 48, 50, 54, 55, 61, 62, and 63. b. Littorals: No new issues observed. Alligator Flag in Lakes: Lakes 33A&63. C. Rocks: No issues observed. d. Weeds: i. Alligator Weed in Lakes: No issues observed. ii. Bitter Melon/Balsam Apple: No issues observed. iii. Brazilian Pepper: No issues observed. iv. Cattails in Lakes: No issues observed. v. Climbing Hemp Vine in Lakes: No issues observed. vi. Dollar Weed in Lakes: No issues observed. vii. Hydrilla in Lakes: Lakes 30 south, 38 viii. Illinois Pondweed in Lakes: Lake 30, 62,and 63A ix. Palms on Lake Banks: No issues observed. x. Red Ludwigia in Lakes: No issues observed. xi. Sedges in Lakes: No issues observed. xii. Spatterdock/Lily Pads in Lakes: Lake 50. xiii. Torpedo Grass in Lakes: Lakes 30,50, 61, 63. xiv. Various Lake Bank Weeds: No issues observed. xv. Various Submerged weeds in Lakes: No issues observed. Trash in Lakes: No new issues observed. Bulkheads: This was noted on previous inspection.The sealant is mostly unchanged since last inspection. Field management will continue to monitor. Located near the cul-de-sac of Spinner Cove Ct. Y ; ett :r. Inframark Monthly Management Report 1 1 6 I 1A3 4 -- . . - • ,� a. e. Clippings in Lakes No issues observed. 2. Lake Bank Erosion Sink hole Southwest bank of Boulder Lake near main entrance. No obvious cause was noted. No water running in this area at the time of inspection. 3. Lake Bank Vegetation No issues observed. 4. Storm Drainage System a. Boundary Berm: No issues observed. b. Control Structures: i. W1W2: Control Structure near hole 5 was not flowing. ii. W1W4: The control structure was not flowing. iii. W1L30: Control Structure was not flowing. iv. L30000O2 Control Structure was flowing. v. Other numbered structures No control structures flowing currently. C. Drains: No issues observed. d. Roadway Catch Basins' No issues observed. e. Catch Basins: No issues observed. f. Inter-Connect/Drainpipes No issues observed. g. Illicit Discharges: No issues observed. h. Lake Drainage Pipes. No new issues observed. Inframark Monthly Management Report 2 1 6 I 1 A 3 5. Preserve/Wetlands Management a. Preserve access gate was open and unlocked.There are at least 3 areas in the preserve fencing where the chain link is separated from the railing or from the ground. } 114 . , _ , gyp:' . _ , b. There is an instance of Brazilian Pepper near the Southeast bank of Boulder Lake right at the border of Heritage Bay district responsibility. LK.... is0 .. '. '� , •.--,, ,,, . NO' . le"' lig . "I, 1 11 ncwo ft**Ure op ,ay,... , , ., • .. , t • \ 1 ..r. �'. ., - , y+c t .4 1. Gale Hoar try 't 1. • .tom• �,' . . A .. d i frl6 i Ca. ..- .710.0. -urr'. - - .3Arit tl1111ii v . . .r_r_r Inframark Monthly Management Report 3 16I1A3 6. Parcels No issues observed. 7. Fish/Wildlife Observations: n Bass n Bream n Catfish n Gambusia M Egrets F<I Herons Coots 1 I Gallinules MAnhinga n Cormorant n Osprey M Ibis n Wood stork n Otter Alligators n Snakes IX Turtles I I Other: I i .+ 4 \k1 - 4 , . hi0, t i} _ t I ��•f .k. , - 8. Residential Complaints/Concerns: No issues reported at this time. 9. Non-CDD Issues: No issues observed at this time. Inframark Monthly Management Report 4 161 1A3 Quarry CDD Action Items List Updated 4/3/24 BOARD ACTION ITEMS DATE RESPONSIBLE LAST RECEIVED PARTY DUE DATE CONTACT Obtain 20 exisiting no tresspassing signs and 20 new signs language following in 1" 1 lettering..."This property has been designated as CONSERVATION by the South Assistant District Florida Water Management District and the Army Corp of Engineers.NO Hiking, 3/11/2024 4/8/2024 3/26/2024 Hunting,Fishing,Shooting,Motor Vehicles,Dumping,or Loitering by order of Quarry Manager CDD."White signs with red lettering. 2 Revise the Stormwater Management Rules and schedule public hearing once the 9/18/2023 Attorney 3/11/2024 2/12/2024 QCA approves changes to their Declaration of Covenants at their annual meeting 3 Work on the easement request for property access 10/9/2023 Attorney TBD 4 Work with outside counsel on possible FEMA extension for further District reimbursement 10/9/2023 District Manager TBD 2/27/2024 5 Make changes to the variance application form and make any modifications so future projects submitted have anchoring information.Add a note on the application 9/18/2023 District Manager 4/8/2024 stating that no lake bank disturbance permitted without CDD approval Develop contract with MRI for Estimate 4324,listing the District as well as the QCA 6 as a named insured and that the vendor must notify the QCA/District at least five 10/9/2023 District Manager 11/13/2023 2/12/2024 days in advance before the work is completd 7 Reach out to Mr.Fingeret regarding comments on collection fund from 3/11/24 3/11/2024 District Manager 4/8/2024 meeting.Connect Mr.Fingeret&Mr.Bloom regarding investment possibilities. 8 Update Board every two weeks on action items. 3/11/2024 District Manager 4/8/2024 9 Investigate structures before and after work is completed,provide a list of locations for the QCA where work is going to be performed,and list work completed by MRI 10/9/2023 Engineer 1/8/2024 3/20/2024 from Estimate 4324 on the District's maps for future reference 10 Have the Quality Enterprises,USA Phase II&Phase III Warranty Inspection repairs completed 2022 Engineer 11/13/2023 11/2/2023 11 Investigate lake bank damage on Hole#7 as reported by Mr.Harrington 10/9/2023 Engineer 11/13/2023 11/9/2024 12 Revise Future Lake Bank Repairs Design Proposal 2/12/2024 Engineer 3/11/2024 13 Send Supervisor Whitley the new CDD Supervisor handboodk 3/11/2024 Recording 4/8/2024 14 Update District website adding Supervisor Whitley and removing vacancy announcement. 3/11/2024 Recording 4/8/2024 15 Develop CDD email for Supervisor Whitley and ensure the emails from Supervisor Cantwell are backed up for records retention purposes. 3/11/2024 Recording 4/8/2024 3/18/2024 16 Advertise Stormwater Rules Public Hearing for 5/13/24 3/11/2024 Recording 4/8/2024 4/2/2024 17 Include Action Items List in the agenda packet going forward 3/11/2024 Recording 4/8/2024 18 Send out bank rate sheet to the Board on a weekly basis 11/13/2023 Recording 12/11/2023 19 Send Financials for the District to the Board as soon as available each month 10/9/323 Recording 11/13/2023 20 Complete Ethics Training Requirement 1/1/2024 Supervisors 12/31/2024 21 File Form 1 1/1/2024 Supervisors 7/1/2024 22 1/1/2024 Supervisors Qualify Fingeret&Stuckey LAKE BANK RESTORATION ACTION ITEMS 1 Have Glase Golf repair the washout behind 9689 Cobalt Cove Circle at the homeowner's expense. 9/18/2023 Engineer 11/13/2023 11/9/2023 2 Follow up with Glase Golf on Pay Apps including NAVD overages on Phase I& Phase II projects,and inquire aobut restocking fees for items not used 10/9/2023 Engineer 3/11/2024 2/16/2024 3 Follow up with Glase Golf on floating pipe issues 2/12/2024 Engineer 3/11/2024 4 Secure and reattach Lake 57 section of pipe as reported by Mr.Patrick on 3/30/24 3/30/2024 Glase Golf TBA 3/30/2024 QCA/HOME OWNER REQUESTS 1 Have variance agreement for 9388 Slate Court recorded with the County 10/3/2023 QCA 11/13/2023 11/9/2023 2 Confirm meeting space for the FY2024 meetings. 9/18/2023 QCA 11/13/2023 3 Provide updated easement agreement for 9337 Quarry Drive as Collier County 9/18/2023 QCA 11/13/2023 11/9/2023 rejected the initial copy due to notary stamp issues on the owners'signature pages. 4 Work with QCA to bring stormwater rule&guidelines to final resolution 11/13/2023 Supervisor Cantwell 12/11/2023 5 9304 Fieldstone Lane screen damage complaint 11/13/2023 Supervisor Fingeret 11/20/2023 11/13/2023 6 Let CES know that QCA volunteers will be doing a trimming of pondweed test on QCDD lakes 11/13/2023 QCA 11/13/2023 11/13/2023 161 1A3 N O) N W LL ce O O H O asN c U U o c m Y O r L a' F C N T U O C L 0 a o W 0 Z Q. c o .0 0 0) U U .3 c° 4 Z U p) E 0_ N a3 O O o o T N a a) o c m o a) n O a U p 0 -0 1 3 \O mc -0 -5 o O w III c -o 0 o c U a) m 0 c _a Q 3 m N o o U w Tc C N c CO o s c o y N O y . 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I- `VII co A . ` ) §§ _ _ e ( 2 2 2 § § � ( k ` co Le S § o , y, E it §� co IiI III ^^ COiii K« § el , _ V) , ■ . tje § kg — — § @7 co 03 CI a Tr Tr 0 N en CO 0 co c4 in oi co } k � ` en co CC 6 § § .— — ii ; ( \ ; \ % 7 } / 01 ■ 0 % { ) —1 Cl ' 6 - [ % — o § } \ k t 0o March 18, 2024 2216 Altamont Avenue Fort Myers,Florida 33901 Justin Faircloth Phone:239.332.5499 The Quarry CDD Fax:239.332.2955 c/o Inframark www.cphcorp.com 201 N University Dr, Coral Springs, FL 33071. RE: 9059 Graphite Circle—Emergency Power Generator Installation Dear Mr. Faircloth: CPH has reviewed the request for the installation of a new emergency power generator proposed at the above-referenced address. This limited review was based on the site plan and generator specs provided with the application, received on March 4th, 2024, to identify any potential conflicts that may be caused by locating said improvements within the existing Quarry CDD Drainage Maintenance Easement. Based on the documentation submitted by Mr. and Mrs. Cohen, CPH recommends the CDD Board reject this application due to the potential conflicts with the encroachment of the power generator into the Drainage easement including, but not limited to repairs and maintenance of the existing drainage storm pipe located within the easement. Please note that this review did not include an evaluation of the proposed design for the intended improvements, a check for compliance with Local, State, or Federal codes, and/or an evaluation of the structural elements associated with the power generator. Please do not hesitate to contact us if there are any questions or if additional information is needed. Sincerely, i4 Albert Lopez Branch Manager 611A3 QUARRY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2025 Preliminary Budget Printed on 4/3/24 at 11:40 AM Prepared by: 6INFRAMARK IvrRASTRU. —'.AGEMENT SERVic QUARRY 1 6 I 1 A Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances ................................... 1-2 BudgetNarrative ......................................................................................................... 3-6 Exhibit A-Allocation of Fund Balances ............................................................................ 7 DEBT SERVICE BUDGET Series 2020 Summary of Revenues, Expenditures and Changes in Fund Balances ................................... 8 AmortizationSchedule .................................................................................................. 9 BudgetNarrative ............................................................................................................... 10 SUPPORTING BUDGET SCHEDULE Comparison of Assessment Rates ................................................................. 11 1611A3 Quarry Community Development District Operating Budget Fiscal Year 2025 QUARRY 161 1 A 3 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAR- PROJECTED %+/(-) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 Feb-24 9/30/2024 FY 2024 Budget FY 2025 REVENUES Interest-Investments $ 1,492 $ 24,023 $ 4,000 $ 46,763 $ 66,583 $ 113,346 2734% $ 4,000 Golf Course Revenue 114,918 114,918 114,945 57,459 57,486 114,945 0% 114,945 Interest-Tax Collector 171 1,407 - 1,900 - 1,900 0% - Special Assmnts-Tax Collector 814,044 814,044 814,044 773,094 40,950 814,044 0% 814,044 Special Assmnts-Discounts (30,440) (30,284) (32,562) (30,071) - (30,071) -8% (32,562) Other Miscellaneous Revenues 48,250 7,876 - 44,000 - 44,000 0% - TOTAL REVENUES 948,435 931,984 900,427 893,145 165,019 1,058,164 900,428 EXPENDITURES Administrative P/R-Board of Supervisors 10,200 10,200 12,000 3,400 7,000 10,400 -13% 12,000 FICA Taxes 780 780 918 260 536 796 -13% 918 Payroll Taxes - 250 - - - - 0% - ProfServ-Arbitrage Rebate - - 600 1,800 - 1,800 200% 600 ProfServ-Engineering 50,008 48,209 45,000 - 45,000 45,000 0% 45,000 ProfServ-Legal Services(District) 39,166 27,894 21,000 3,238 17,762 21,000 0% 21,000 ProfServ-Legal Litigation(Outside Svcs) 3,250 25,000 1,438 23,562 25,000 0% 25,000 ProfServ-Mgmt Consulting Sery 58,710 60,471 62,285 25,952 36,333 62,285 0% 64,154 ProfServ-Other Legal Charges 25,500 750 - - - - 0% - ProfServ-Property Appraiser - 5,369 34,294 8,851 - 8,851 -74% 34,294 ProfServ-Trustee Fees 4,041 4,041 4,041 3,030 1,011 4,041 0% 4,041 Auditing Services 7,250 5,500 5,500 - 5,500 5,500 0% 5,500 Contract-Website Hosting - 59 - - - - 0% - Website Compliance 1,553 1,553 1,553 776 777 1,553 0% 1,553 Postage and Freight 515 714 600 279 397 676 13% 600 Insurance-General Liability 6,216 6,682 6,246 6,949 - 6,949 11% 7,227 Printing and Binding 137 610 500 - 500 500 0% 500 Legal Advertising 2,786 2,443 4,000 - 4,000 4,000 0% 4,000 Miscellaneous Services - 201 2,000 - 2,000 2,000 0% 2,000 Misc-Bank Charges 686 321 498 - 498 498 0% 500 Misc-Special Projects 9,750 14,525 21,547 - 21,547 21,547 0% 18,696 Misc-Assessmnt Collection Cost 9,816 6,846 16,281 14,860 819 15,679 -4% 16,281 Misc-Contingency 436 - 1,000 2,426 - 2,426 143% 1,000 Office Supplies - 138 250 - 250 250 0% 250 Annual District Filing Fee 175 175 175 175 - 175 0% 175 Total Administrative 227,725 200,981 265,288 73,434 167,492 240,926 265,288 Field ProfServ-Field Management 5,295 5,150 5,305 2,210 3,095 5,305 0% 5,464 Contracts-Preserve Maintenance 102,955 103,830 103,830 51,915 51,915 103,830 0% 103,830 Contracts-Lake Maintenance 65,004 65,004 65,004 27,085 37,919 65,004 0% 65,004 R&M-General 12,788 8,100 70,000 50 69,950 70,000 0% 70,000 R&M-Fence - - 2,500 - 2,500 2,500 0% 2,500 R&M-Lake 144,607 163,457 154,930 - 154,930 154,930 0% 154,930 R&M-Weed Harvesting 49,345 53,890 75,000 18,225 56,775 75,000 0% 75,000 Miscellaneous Maintenance 56,150 1,500 3,670 - 3,670 3,670 0% 3,670 Water Quality Testing 33,633 26,129 29,900 - 29,900 29,900 0% 29,742 Annual Operating and Debt Service Budget Page 1 QUARRY 16 I 1 A 3 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAR- PROJECTED %+/(_) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 Feb-24 9/30/2024 FY 2024 Budget FY 2025 Capital Projects - - 75,000 - 75,000 75,000 0% 75,000 Total Field 469,777 427,060 585,139 99,485 485,654 585,139 585,140 Reserves Reserve-Other - - 50,000 - 50,000 50,000 0% 50,000 Total Reserves - - 50,000 - 50,000 50,000 50,000 I TOTAL EXPENDITURES&RESERVES 697,502 628,041 900,427 172,919 703,146 876,065 900,428 Excess(deficiency)of revenues Over(under)expenditures 250,933 303,943 - 720,226 (538,127) 182,099 0 OTHER FINANCING SOURCES(USES) Operating Transfers-Out - - - - - - - TOTAL OTHER SOURCES(USES) - - - - - - 0 Net change in fund balance 250,933 303,943 - 720,226 (538,127) 182,099 0 FUND BALANCE,BEGINNING 366,672 617,605 921,548 921,548 - 921,548 1,103,647 FUND BALANCE,ENDING $ 617,605 $ 921,548 $ 921,548 $ 1,641,774 $ (538,127) $ 1,103,647 $ 1,103,647 Annual Operating and Debt Service Budget Page 2 16I1A3 QUARRY Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their money market account. Golf Course Revenue The District receives yearly revenue from golf course. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all twelve meetings. FICA Taxes Payroll taxes on Board of Supervisors compensation. The budgeted amount for the fiscal year is calculated at 7.65% of the total Board of Supervisor's payroll expenditures. Professional Services-Arbitrage Rebate Calculation The District utilizes a company who specializes in calculating the District's Arbitrage Rebate Liability on the Series of Benefit Special Assessment Bonds. The budgeted amount for the fiscal year is based on standard fees charged for this service. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e., attendance and preparation for monthly board meetings when requested, review of invoices, annual engineer report for compliance purpose and other specifically requested assignments. Annual engineer's report as required by the bond indenture. Professional Services-Legal Services (District) The District's Attorney, Kutak Rock, LLP. provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Legal Litigation (Outside Services) Allowance for outside legal services as needed. Annual Operating and Debt Service Budget Fiscal Year 2025 Page 3 QUARRY Community Development District General Fund Budget Narrative # 61 1 P 3 Fiscal Year 2025 EXPENDITURES Administrative (continued) Professional Services-Management Consulting Services The District receives management, accounting, and administrative services as part of a management agreement with Inframark Infrastructure Management Services. Also includes cost of Information Technology (GASB 54 Compliant Software System), transcription services, records management, and long-term offsite records storage. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit"A"of the management agreement. Professional Services-Property Appraiser Collier County Non-Ad Valorem Tax roll. 1.5%of current fiscal year total assessments less prior year excess fees and/or adjustments. Professional Services-Trustee The District issued this Series 2020 Special Assessment Bond that is deposited to Trustee to manage all trustee matters. The annual trustee fee is based on standard fees charged plus any out-of-pocket expenses. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Website Compliance The District contracted with a company to operate the website ADA compliance to meet Florida statutes. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with Florida Insurance Alliance. They specialize in providing insurance coverage to governmental agencies. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous Services The District may incur other unanticipated services. (Email migration, main renewal, and new email accounts) Misc-Bank Charges The District may incur unanticipated bank fees. Misc-Special Projects The District special projects during the year. Annual Operating and Debt Service Budget Fiscal Year 2025 Page 4 QUARRY 1 6 I 1 A 3 Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative (continued) Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Misc-Contingency The District may incur unbudgeted expenditures. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District annual fee of$175 to the Department of Economic Opportunity. Field Professional Services-Field Management The District contract for field management services. Contracts-Preserve Maintenance Quarterly preserve contract with Collier Environmental Services, A/K/A Peninsula Improvement Corporation. Contracts-Lake Maintenance Monthly service for$5,417 for lake and littoral maintenance with Collier Environmental Services, A/K/A Peninsula Improvement Corporation. R&M-Weed Harvesting Lake weed works for the District. R&M-General General expenditures that may incur for the District. R&M-Lake Other lake expenditures that may incur for the District. Miscellaneous Maintenance District other maintenance. Water Quality Testing Water quality testing for the District, as needed. Capital Projects The District purchase of capital expenditures. Annual Operating and Debt Service Budget Fiscal Year 2025 Page 5 QUARRY 1 6 II 1 A 3 Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Reserves Reserve -Other Planned expenditures the District allocated for future projects Annual Operating and Debt Service Budget Fiscal Year 2025 Page 6 QUARRY1 b I 1 A 3 Community Development District Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 1,103,647 Net Change in Fund Balance-Fiscal Year 2025 0 Reserves-Fiscal Year 2025 Additions 50,000 Total Funds Available(Estimated)-9/30/2025 1,153,647 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,334 (1) Reserves-Other(Previous Years) 200,000 Reserves-Other FY 2025 50,000 Subtotal 250,000 Total Allocation of Available Funds 353,334 Total Unassigned(undesignated)Cash $ 800,313 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Page 7 16I 1A3 Quarry Community Development District Debt Service Budget Fiscal Year 2025 QUARRY 161 1A3 Community Development District 204 - Series 2020 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL BUDGET THRU MAR- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2024 Feb-24 9/30/2024 FY 2024 FY 2025 REVENUES Interest-Investments $ - $ 11,046 $ - $ 11,046 $ - Special Assmnts-Tax Collector 1,472,226 1,398,164 74,062 1,472,226 1,472,226 Special Assmnts-Delinquent - - - - - Special Assmnts-Discounts (58 ggg - (54,385) (54,385) (58,889) TOTAL REVENUES 1,413,337 1,354,825 74,062 1,428,887 1,413,337 EXPENDITURES Administrative Misc-Assessmnt Collection Cost 29,445 26,876 1,481 28,357 29,445 Total Administrative 29,445 26,876 1,481 28,357 29,445 Debt Service Principal Debt Retirement 1,107,000 - 1,107,000 1,107,000 1,128,000 Interest Expense 264,248 132,124 132,124 264,248 242,772 Cost of Issuance - - - - - Total Debt Service 1,371,248 132,124 1,239,124 1,371,248 1,370,772 TOTAL EXPENDITURES 1,400,693 159,000 1,240,605 1,399,605 1,400,216 Excess(deficiency)of revenues Over(under)expenditures 12,644 1,195,825 (1,166,543) 29,282 13,120 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - - - - - Proceeds of Refunding Bonds - - - - - Operating Transfers-Out - - - - - Contribution to(Use of)Fund Balance 12,644 - - - - TOTAL OTHER SOURCES(USES) 12,644 - - - - Net change in fund balance 12,644 1,195,825 (1,166,543) 29,282 - FUND BALANCE, BEGINNING - - - - 29,282 FUND BALANCE,ENDING $ 12,644 $ 1,195,825 $(1,166,543) $ 29,282 $ 29,282 I PAR VALUE OF BONDS AFTER ANNUAL PRINCIPAL PAYMENT 11/1/2024 11/1/20251 Annual Operating and Debt Service Budget Page 8 1 6 I 1A3 Quarry Community Development District Special Assessment Refunding Bonds,Series 2020 Period Annual Debt Ending Par Outstanding Principal Coupon Interest Debt Service Service 11/1/2024 12,514,000 121,386 121,385.80 5/1/2025 12,514,000 1,128,000 1.940% 121,386 1,249,385.80 1,370,771.60 11/1/2025 11,386,000 110,444 110,444.20 5/1/2026 11,386,000 1,151,000 1.940% 110,444 1,261,444.20 1,371,888.40 11/1/2026 10,235,000 99,280 99,279.50 5/1/2027 10,235,000 1,173,000 1.940% 99,280 1,272,279.50 1,371,559.00 11/1/2027 9,062,000 87,901 87,901.40 5/1/2028 9,062,000 1,196,000 1.940% 87,901 1,283,901.40 1,371,802.80 11/1/2028 7,866,000 76,300 76,300.20 5/1/2029 7,866,000 1,220,000 1.940% 76,300 1,296,300.20 1,372,600.40 11/1/2029 6,646,000 64,466 64,466.20 5/1/2030 6,646,000 952,000 1.940% 64,466 1,016,466.20 1,080,932.40 11/1/2030 5,694,000 55,232 55,231.80 5/1/2031 5,694,000 970,000 1.940% 55,232 1,025,231.80 1,080,463.60 11/1/2031 4,724,000 45,823 45,822.80 5/1/2032 4,724,000 990,000 1.940% 45,823 1,035,822.80 1,081,645.60 11/1/2032 3,734,000 36,220 36,219.80 5/1/2033 3,734,000 1,009,000 1.940% 36,220 1,045,219.80 1,081,439.60 11/1/2033 2,725,000 26,433 26,432.50 5/1/2034 2,725,000 891,000 1.940% 26,433 917,432.50 943,865.00 11/1/2034 1,834,000 17,790 17,789.80 5/1/2035 1,834,000 908,000 1.940% 17,790 925,789.80 943,579.60 11/1/2035 926,000 8,982 8,982.20 5/1/2036 926,000 926,000 1.940% 8,982 934,982.20 943,964.40 12,514,000 1,500,512 14,014,512 14,014,512 Page 9 Annual Operating and Debt Service Budget 16I 1A3 Quarry Community Development District Supporting Budget Schedule Fiscal Year 2025 QUARRY I 1 A 3 Community Development District Debt Service Fund Budget Narrative Fiscal Year 2025 REVENUES Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statues, discounts allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Miscellaneous-Assessment Collection Cost The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but rot be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Principal Debt Retirement The District pays an annual principal amount on 5/1 of each fiscal year. Interest Expense The District pays semi-annual interest amounts on 5/1 and 11/1 of each fiscal year. Annual Operating and Debt Service Budget �a Fiscal Year 2025 Page 10 1611A3 c. 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U 0 0 U U m U p m (O n m n2 1 5 �vmi�ro C & V Co COCOy U m ' U 0 0 0 0 N Z p N c a m O 0 0to d o E T Y Q E o a 8 a 1611A3 RESOLUTION 2024-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF QUARRY COMMUNITY DEVELOPMENT DISTRICT CONFIRMING THE DISTRICT'S USE OF THE COLLIER COUNTY SUPERVISOR OF ELECTIONS TO CONTINUE CONDUCTING THE DISTRICT'S ELECTION OF SUPERVISORS IN CONJUNCTION WITH THE GENERAL ELECTION WHEREAS, Quarry Community Development District (hereinafter the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County, Florida; and WHEREAS, the Board of Supervisors of Quarry Community Development District (hereinafter the "Board") seeks to implement Section 190.006(3)(A)(2)(c), Florida Statutes and to instruct the Collier County Supervisor of Elections (the "Supervisor")to conduct the District's General Elections. WHEREAS, the Supervisor has requested the District adopt a Resolution confirming the District's use of the Supervisor for the purpose of conducting the District's future supervisor elections in conjunction with the General Election; and WHEREAS, the District desires to continue to use the Supervisor for the purpose of conducting the District's supervisor elections in conjunction with the General Election. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF QUARRY COMMUNITY DEVELOPMENT DISTRICT: Section 1. The Board is currently made up of the following individuals: Thel Thomas Whitley, Jr., William Patrick, Mel Stuckey, Dean Britt and Rick Fingeret. Section 2. The term of office for each member of the Board is as follows: Supervisor Thel Thomas Whitley, Jr. Seat 1 four year-expires 11/2024 Supervisor William Patrick Seat 2 four year—expires 11/2026 Supervisor Mel Stuckey Seat 3 four year—expires 11/2024 Supervisor Dean Britt Seat 4 four year—expires 11/2026 Supervisor Rick Fingeret Seat 5 four year—expires 11/2024 Section 3. Seat 1 currently held by Thel Thomas Whitely, Jr., Seat 3, currently held by Mel Stuckey, and Seat 5 currently held by Rick Fingeret are scheduled for the General Election in November 2024. 1 6 I 1A3 Section 4. Pursuant to Section 190.006(8), Florida Statutes, members of the Board shall be entitled to receive for his or her services an amount not to exceed $200 per meeting of the Board, not to exceed$4,800 per year per member. Section 5. The term of office for the individuals to be elected to the Board in the November 2024 General Election is four years. Section 6. The new Board members shall assume office on the second Tuesday following their election. Section 7. The District hereby instructs the Supervisor to continue conducting the District's elections in conjunction with the General Election. The District understands that it will be responsible to pay for its proportionate share of the General Election cost and agrees to pay same within a reasonable time after receipt of an invoice from the Supervisor. PASSED AND ADOPTED THIS 8rn DAY OF APRIL 2024. ATTEST: QUARRY COMMUNITY DEVELOPMENT DISTRICT • J Fairc oth Dean Britt Secretary Chairperson 2 r b 11A3 <<r Berger, Toombs, Elam, -e Gaines & Frank Certified Public Accountants PL 600 Citrus Avenue Suite 200 Fort Pierce,Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 November 20, 2023 Quarry Community Development District Inframark Infrastructure Management Services 210 N University Drive, Suite 703 Coral Springs, FL 33071 The Objective and Scope of the Audit of the Financial Statements You have requested that Berger, Toombs, Elam, Gaines and Frank ("we") audit the financial statements of Quarry Community Development District, (the "District"), which comprise governmental activities and each major fund as of and for the year ended September 30, 2023, which collectively comprise the basic financial statements. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter for the year ending September 30, 2023, and thereafter if mutually agreed upon by Quarry Community Development District and Berger, Toombs, Elam, Gaines and Frank. The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but Is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users made on the basis of these financial statements. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. The Responsibilities of the Auditor We will conduct our audit in accordance with (GAAS). Those standards require that we comply with applicable ethical requirements. As part of an audit in accordance with GAAS, we exercise professional judgement and maintain professional skepticism throughout the audit. We also: Fort Pierce/Stuart Member AICPA Member AICPA Division for CPA Firms Member FICPA Private Companies practice Section c} Berger,Toombs, Elam, � Gaines& Frank [rarefied Public Accounftne PL Quarry Community Development District November 20, 2023 Page 2 • Identify and assess the risks of material misstatement of the financial statements,whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. • Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the District's ability to continue as a going concern for the reasonable period of time. Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS. We will maintain our independence in accordance with the standards of the American Institute of Certified Public Accountants and Generally Accepted Governmental Auditing Standards. ere..:) Berger,Toombs, Elam, 1 6 I 1 A 3 -} Gaines& Frank Cc,ufied Public Accuundnn Pl Quarry Community Development District November 20, 2023 Page 3 The Responsibilities of Management and Identification of the Applicable Financial Reporting Framework Management is responsible for: 1. Identifying and ensuring that the District complies with the laws and regulations applicable to its activities, and for informing us about all known violations of such laws or regulations, other than those that are clearly inconsequential; 2. The design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the District involving management, employees who have significant roles in internal control, and others where the fraud could have a material effect on the financial statements; and 3. Informing us of its knowledge of any allegations of fraud or suspected fraud affecting the District received in communications from employees, former employees, analysts, regulators, short sellers, vendors, customers or others. The Board is responsible for informing us of its views about the risks of fraud within the entity, and its knowledge of any fraud or suspected fraud affecting the entity. Our audit will be conducted on the basis that management acknowledges and understands that it has responsibility: 1. To evaluate subsequent events through the date the financial statements are issued or available to be issued, and to disclose the date through which subsequent events were evaluated in the financial statements. Management also agrees that it will not conclude on subsequent events earlier than the date of the management representation letter referred to below; 2. For the design, implementation and maintenance of internal control relevant to the preparations of fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; and 3. To provide us with: a. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the financial statements including information relevant to disclosures; b. Draft financial statements, including information relevant to their preparation and fair presentation, when needed to allowed for the completion of the audit in accordance with the proposed timeline; rrtj Berger,Toombs, Elam, i A 3 Gaines& Frank Ccmfed Public Accountant PI Quarry Community Development District November 20, 2023 Page 4 c. Additional information that we may request from management for the purpose of the audit; and d. Unrestricted access to persons within the District from whom we determine it necessary to obtain audit evidence. As part of our audit process, we will request from management written confirmation concerning representations made to us in connection with the audit, including among other items: 1. That management has fulfilled its responsibilities as set out in the terms of this engagement letter; and 2. That it believes the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Reporting We will issue a written report upon completion of our audit of Quarry Community Development District's financial statements. Our report will be addressed to the Board of Quarry Community Development District. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an emphasis- of-matter or other-matter paragraph(s), or withdraw from the engagement. Records and Assistance During the course of our engagement, we may accumulate records containing data that should be reflected in the of Quarry Community Development District books and records. The District will determine that all such data, if necessary, will be so reflected. Accordingly, the District will not expect us to maintain copies of such records in our possession. The assistance to be supplied, including the preparation of schedules and analyses of accounts, has been discussed and coordinated with an Inframark Accountant. The timely and accurate completion of this work is an essential condition to our completion of the audit and issuance of our audit report, which must be completed and filed with the Auditor General within nine (9) months after the end of the fiscal year. If the information is timely provided, the District shall receive a draft by May 15, 2024, and if the draft is timely reviewed by Management, the District shall receive the final audit by June 15, 2024. et? Berger,Toombs, Elam, I6I1A3 -cj/ Gaines& Frank �mr.d wdKA«oomm. P1 Quarry Community Development District November 20, 2023 Page 5 Other Relevant Information In accordance with Government Auditing Standards, a copy of our most recent peer review report has been provided to you, for your information. Either party may unilaterally terminate this agreement, with or without cause, upon sixty(60)days written notice subject to the condition that the District will pay all invoices for services rendered prior to the date of termination. Fees, Costs and Access to Workpapers Our fees for the services described above are based upon the value of the services performed and the time required by the individuals assigned to the engagement, plus direct expenses. Invoices for fees will be submitted in sufficient detail to demonstrate compliance with the terms of this engagement. Billings are due upon submission. Our fee for the services described in this letter for the year ending September 30, 2023 will not exceed $5,800, unless the scope of the engagement is changed, the assistance which of Quarry Community Development District has agreed to furnish is not provided, or unexpected conditions are encountered, in which case we will discuss the situation with you before proceeding. All other provisions of this letter will survive any fee adjustment. In the event we are requested or authorized by of Quarry Community Development District or are required by government regulation, subpoena, or other legal process to produce our documents or our personnel as witnesses with respect to our engagement for of Quarry Community Development District, of Quarry Community Development District will, so long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. The audit documentation for this engagement is the property of Berger, Toombs, Elam, Gaines, & Frank and constitutes confidential information. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other government audit staffs, and the U.S. Government Accountability Office shall have access to the audit documentation upon their request and that we shall maintain the audit documentation for a period of at least three years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested documentation will be provided under the supervision of Berger, Toombs, Elam, Gaines, & Frank audit personnel and at a location designated by our Firm. fit) Berger,Toombs, Elam, 1 6 I 1 A 3 -- Gaines& Frank amced Public Accountant, P1 Quarry Community Development District November 20, 2023 Page 6 Information Security —Miscellaneous Terms Berger, Toombs, Elam, Gaines & Frank is committed to the safe and confidential treatment of Quarry Community Development District's proprietary information. Berger, Toombs, Elam, Gaines & Frank is required to maintain the confidential treatment of client information in accordance with relevant industry professional standards which govern the provision of services described herein. of Quarry Community Development District agrees that it will not provide Berger,Toombs, Elam, Gaines& Frank with any unencrypted electronic confidential or proprietary information, and the parties agree to utilize commercially reasonable measures to maintain the confidentiality of Quarry Community Development District's information, including the use of collaborate sites to ensure the safe transfer of data between the parties. If any term or provision of this engagement letter is determined to be invalid or unenforceable, such term or provision will be deemed stricken and all other terms and provisions will remain in full force and effect. Because Berger, Toombs, Elam, Gaines & Frank will rely on of Quarry Community Development District and its management and Board of Supervisors to discharge the foregoing responsibilities, of Quarry Community Development District holds harmless and releases Berger, Toombs, Elam, Gaines & Frank, its partners, and employees from all claims, liabilities, losses and costs arising in circumstances where there has been a known misrepresentation by a member of Quarry Community Development District's management, which has caused, in any respect, Berger, Toombs, Elam, Gaines & Frank's breach of contract or negligence. This provision shall survive the termination of this arrangement for services. This letter constitutes the complete and exclusive statement of agreement between Berger, Toombs, Elam, Gaines, & Frank and of Quarry Community Development District, superseding all proposals, oral or written, and all other communications, with respect to the terms of the engagement between the parties. 1z45Berger,Toombs, Elam. 1 6 ' 1 A.-4 Gaines& Frank etrAerlfbbkAssounano Quarry Community Development District November 20. 2023 Page 7 Please sign and return the attached copy of this letter to indicate your acknowledgment of. and agreement with, the arrangements for our audit of the financial statements including our respective responsibilities. Sincerely, 30aiiix) AUL/ BERGER, TOOMBS, ELAM, GAINES & FRANK J. W. Gaines, CPA Confirmed on behalf of the addressee: 11111 1 6 I 1 A 3 6815 Dairy Road Zephyrhills, FL 33542 813.788.2155 BodinePerry corn Report on the Firm's System of Quality Control To the Partners of November 30, 2022 Berger,Toombs, Elam, Gaines& Frank, CPAs, PL and the Peer Review Committee of the Florida Institute of Certified Public Accountants We have reviewed the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs, PL (the firm), in effect for the year ended May 31, 2022. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants(Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a System Review as described in the Standards may be found at aicpa.org/prsummary.The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptly remediate engagements deemed as not performed or reported in conformity with professional standards,when appropriate,and for remediating weaknesses in its system of quality control, if any. Peer Reviewer's Responsibility Our responsibility is to express an opinion on the design of the system of quality control, and the firm's compliance therewith based on our review. Required Selections and Considerations Engagements selected for review included engagements performed under Government Auditing Standards, including a compliance audit under the Single Audit Act. As a part of our peer review,we considered reviews by regulatory entities as communicated by the firm,if applicable, in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam,Gaines&Frank,CPAs, PL,in effect for the year ended May 31, 2022, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. Berger, Toombs, Elam,Gaines&Frank,CPAs, PLC,has received a peer review rating of pass. Bodine Perry (BERGER REPORT22) 0 BodinePerry Certified Public Accountants&Advisors 16I1A � ADDENDUM TO ENGAGEMENT LETTER BETWEEN BERGER,TOOMBS, ELAM, GAINES AND FRANK AND QUARRY COMMUNITY DEVELOPMENT DISTRICT (DATED NOVEMBER 20,2023) Public Records. Auditor shall, pursuant to and in accordance with Section 119.0701, Florida Statutes, comply with the public records laws of the State of Florida, and specifically shall: a. Keep and maintain public records required by the District to perform the services or work set forth in this Agreement; and b. Upon the request of the District's custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; and c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the Auditor does not transfer the records to the District; and d. Upon completion of the Agreement, transfer, at no cost to the District, all public records in possession of the Auditor or keep and maintain public records required by the District to perform the service or work provided for in this Agreement. If the Auditor transfers all public records to the District upon completion of the Agreement, the Auditor shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Auditor keeps and maintains public records upon completion of the Agreement, the Auditor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request from the District's custodian of public records, in a format that is compatible with the information technology systems of the District. Auditor acknowledges that any requests to inspect or copy public records relating to this Agreement must be made directly to the District pursuant to Section 119.0701(3), Florida Statutes. If notified by the District of a public records request for records not in the possession of the District but in possession of the Auditor, the Auditor shall provide such records to the District or allow the records to be inspected or copied within a reasonable time. Auditor acknowledges that should Auditor fail to provide the public records to the District within a reasonable time, Auditor may be subject to penalties pursuant to Section 119.10, Florida Statutes. 1 6 I 1A3 IF THE AUDITOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE AUDITOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT, THE AUDITOR MAY CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT: INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 NORTH UNIVERSITY DRIVE, SUITE 702 CORAL SPRINGS, FL 33071 TELEPHONE: 954-603-0033 EMAIL: E-VERIFY REQUIREMENTS. Auditor shall comply with and perform all applicable provisions of Section 448.095, Florida Statutes. Accordingly, beginning January 1, 2021, to the extent required by Florida Statute, Auditor shall register with and use the United States Department of Homeland Security's E-Verify system to verify the work authorization status of all newly hired employees. The District may terminate this Agreement immediately for cause if there is a good faith belief that the Auditor has knowingly violated Section 448.091, Florida Statutes. If the Auditor anticipates entering into agreements with a subcontractor for the Work, Auditor will not enter into the subcontractor agreement without first receiving an affidavit from the subcontractor regarding compliance with Section 448.095, Florida Statutes, and stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. Auditor shall maintain a copy of such affidavit for the duration of the agreement and provide a copy to the District upon request. In the event that the District has a good faith belief that a subcontractor has knowingly violated Section 448.095, Florida Statutes, but the Auditor has otherwise complied with its obligations hereunder, the District shall promptly notify the Auditor. The Auditor agrees to immediately terminate the agreement with the subcontractor upon notice from the District. Further, absent such notification from the District, the Auditor or any subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated s. 448.09(1), Florida Statutes, shall promptly terminate its agreement with such person or entity. I6I1A3 By entering into this Agreement, the Auditor represents that no public employer has terminated a contract with the Auditor under Section 448.095(2)(c),Florida Statutes, within the year immediately preceding the date of this Agreement. Auditor: J.W. Gaines District: Quarry CDD By: r By: Title: Director Title: C "1 .441'.4i Date: November 20,2023 Date: `r( g/Z. 2 `� Heritage Bay Community Development District 1 6 I A 7 Inframark, Community Management Services 210 N. University Drive, Suite 702, Coral Springs, Florida 33071 Tel. (954) 603-0033 • Fax (954) 345-1292 DATE: June 14, 2024 TO: Mr. Derek Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Janice Swade Lead District Administrative Assistant RE: Minutes of the May 2, 2024 Meeting, as Approved at the June 6, 2024 Meeting Enclosed for your records is a copy of the minutes and corresponding attachments from the above referenced meeting of the Heritage Bay Community Development District,which are to be kept on file for public access. Enclosure Cc: Mr. Gregory Urbancic gurbancic@cyklaw.com iustin.faircloth@inframark.com 1 6 I A 2 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held Thursday,May 2,2024 at 9:00 a.m. at the Heritage Bay Clubhouse, located at 10154 Heritage Bay Boulevard,Naples, Florida 34120. Present and constituting a quorum were: Edwin Hubbard Chairperson F. Jack Arcurie Vice Chairperson Steven Bachenberg Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Albert Lopez District Engineer—by phone Bailey Hill SOLitude Lake Management David Landers CPH, Inc.—by phone Resident Following is a summary of the discussions and actions taken. FIRST ORDER OF BUSINESS Call to Order/Roll Call Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda There being no amendments, On MOTION by Mr. Hubbard, seconded by Mr.Arcurie,with all in favor, the Agenda for the Meeting was approved, as presented. (4- 0) THIRD ORDER OF BUSINESS Public Comments on Agenda Items Hearing no public comments on agenda items,the next order of business followed. May 2, 2024 Meeting Heritage Bay tDii „ FOURTH ORDER OF BUSINESS Engineer's Report A. Water Testing Update—March 2024 Mr. Lopez and Mr. Landers reviewed the report with the Board and answered questions. • Mr. Soucie asked questions about the report, and noted he would send information from SFWMD for the engineer to review. B. SFWMD Permit Status Review Update • Mr. Lopez noted that nothing was due at this time to SFWMD. Mr. Faircloth clarified the request last month was to review the District's permits with SFWMD and provide updates on future deadlines as required by SFWMD. • Mr. Lopez will review further and report back to the Board. The record shall reflect Mr. Lopez and Mr. Landers exited the meeting. FIFTH ORDER OF BUSINESS SOLitude Lake Management A. Monthly Inspections and Service Reports Ms. Hill distributed copies of a report and reviewed it with the Board. B. Lakes Review with Field Service Manager—April 2024 Mr. Faircloth reviewed the report with the Board. • The Board requested updates be made to the watchlist as work is completed. SIXTH ORDER OF BUSINESS Legal Update A. Required Ethics Training and Updates from Supervisors • The Board was reminded of the need to complete the required ethics training by December 31, 2024. SEVENTH ORDER OF BUSINESS Old Business A. Project Planning 2024 i. Veranda 4: Request for Gutter Installations and Drainage Requirements—Association ARC Approval • Mr. Hubbard provided updates on progress and additional work agreed to by the Association. ii. Joint CDD and Club Projects for Summer 2024 a. Lake 1 —North Bank and Golf Maintenance Staff Update • Planned Club Project for Maintenance Parking Lot and CS-102 Dry Retention/Lake 1 • Mr. Hubbard provided updates notating the dirt will be added slowly to the north bank of Lake 1, and that Creekbridge will be working with the Club to complete the work. 2 161A9 May 2, 2024 Meeting Heritage Bay CDD b. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding • Mr. Hubbard noted this work is planned for June 1, 2024. iii. Update on 2024 CDD Projects a. Planned Club Upgrade and Drainage Project of Cart Path • Mr. Hubbard noted the work is planned for June 1, 2024. b. Terrace 4 (Lake 4), Veranda 4 (Lake 6), Lake 15, Lake 4 SE Corner and Lake 20 Work(Gator Bay), Lake 19 SW Corner • Mr. Hubbard provided updates on the various projects. c. Discussion of Tri-Party Memorandum of Understanding for Southwest Corner of Lake 19 Cart Path • The Board requested the area in question be better highlighted on the exhibit and the language, "be deemed unusable by the parties" be added to Item 3 of the agreement after the word, "crack." B. Update on Surface Water Management Retention Guidelines and Permissible Alterations • The Board will await any requests from the Club on possible changes they may wish to make with the planned course renovations. C. Timing and Requirements for Seats 1 & 2 Reelection • Mr. Hubbard noted that both he and Mr. Arcurie completed the documentation to qualify for the General Election. D. Update on Golf Course Planned Cultivation Schedule • Mr. Hubbard noted the work started on April 29, 2024. E. Flagpole on Heritage Bay Boulevard • Mr. Hubbard noted the flagpole was well done and located within the boundaries of the homeowner's property. EIGHTH ORDER OF BUSINESS New Business A. Review/Acceptance of Fiscal Year 2023 Audit On MOTION by Mr. Arcurie, seconded by Mr. Soucie, with all in favor,the Audit for the Fiscal Year Ending September 30,2023,was accepted. (4-0) B. Payroll Processing Memorandum of Understanding Mr. Faircloth reviewed the Memorandum with the Board. 3 May 2, 2024 Meeting Heritage Bay COD I A • The Board requested the Administrative — P/R Board of Supervisors line item be increased by $181 to cover the ADP payroll cost increase for Fiscal Year 2025. C. Accounts Payable Software Memorandum of Understanding Mr. Faircloth reviewed the Memorandum with the Board. NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the March 21,2024 Meeting Mr. Faircloth presented the Minutes of the March 21, 2024 Meeting, and requested any additions, corrections or deletions. There being none, On MOTION by Mr. Hubbard, seconded by Mr.Arcurie,with all in favor, the Minutes of the March 21, 2024 Meeting were approved, as presented. (4-0) B. Update on Umbrella Association Mr. Hubbard provided an update on the HBUA. C. Acceptance of Financial Reports as of March 31,2024 There being no comments or questions, On MOTION by Mr. Hubbard, seconded by Mr.Arcurie,with all in favor, the Financial Reports as of March 31, 2024 were accepted. (4-0) D. Field Manager and Supervisors' Quarterly Report Update—April 2024 • The report was reviewed earlier in the meeting. Mr. Hubbard confirmed he would be the Supervisor to attend the next quarterly inspection in July. E. Lake Management Assessment—Potential Projects Tracking Sheet • Mr. Hubbard requested staff update the project spreadsheet as work items are completed. F. Review and Discussion of Action Items on District Manager's March 21,2024 "Open Items" Report Mr. Faircloth reviewed the action items list with the Board. G. Presentation of Fiscal Year 2025 Proposed Budget • The Board discussed the Fiscal Year 2025 Budget, and requested staff increase O&M assessments by an additional $25, and place the additional $31,250 to the Lakes and Ponds—R&M-Lake Erosion Line Item. 4 May 2, 2024 Meeting 1 v ' A Heritage Bay CDD i. Consideration of Resolution 2024-03, Approving the Budget and Setting Public Hearing Adoption of the Resolution was tabled to the next meeting. H. Discussion of Upcoming 2024 General Election Mr. Faircloth reviewed the election information with the Board. I. Presentation of 1st Quarter Website Audit Compliance Report Mr. Faircloth reviewed the report with the Board. J. Report on Number of Registered Voters (935) Mr. Faircloth discussed the report. TENTH ORDER OF BUSINESS Supervisor Comments Hearing no comments from Supervisors, the next order of business followed. ELEVENTH ORDER OF BUSINESS Chairperson Comments • Mr. Hubbard commented on other CDDs in the area. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Arcurie, seconded by Mr. Bachenberg, with all in favor, the meeting was adjourned at 11:03 a.m. (4-0) Edwin Hubbard Chairperson 5 Heritage Bay Community Development District 16IA2 Board of Supervisors District Staff ❑ Edwin Hubbard, Chairperson Justin Faircloth, District Manager ❑ F. Jack Arcurie, Vice Chairperson ❑ Gregory Urbancic, District Counsel ❑ Vacant, Assistant Secretary o Jeffrey Satfield, District Engineer ❑ Steven Bachenberg, Assistant Secretary ❑ Allen Soucie, Assistant Secretary Regular Meeting Agenda May 2, 2024—9:00 a.m. Call-in Number: 1-646-838-1601 Meeting ID: 951092195# 1. Call to Order/Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Engineer's Report A. Water Testing Update- March 2024 B. SFWMD Permit Status Review Update 5. SOLitude Lake Management A. Monthly Inspections and Service Reports B. Lakes Review with Field Service Manager—April 2024 6. Legal Update A. Required Ethics Training and Updates from Supervisors 7. Old Business A. Project Planning 2024 i. Veranda 4: Request for Gutter Installations and Drainage Requirements -Association ARC Approval ii. Joint CDD and Club Projects for Summer 2024 a. Lake 1 —North Bank and Golf Maintenance Staff Update • Planned Club Project for Maintenance Parking Lot and CS-102 Dry Retention/Lake 1 b. Lake 21/Oak 22 Tee Timing of Lake Bank Sodding iii. Update on 2024 CDD Projects a. Planned Club Upgrade and Drainage Project of Cart Path b. Terrace 4 (Lake 4), Veranda 4 (Lake 6), Lake 15, Lake 4 SE Corner and Lake 20 Work (Gator Bay), Lake 19 SW Corner c. Discussion of Tri-Party Memorandum of Understanding for Southwest Corner of Lake 19 Cart Path District Office: Meeting Location: Inframark,Community Management Services Heritage Bay Clubhouse 210 North University Drive,Suite 702 10154 Heritage Bay Boulevard Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)353-7056 www.heritagebaycdd.com Heritage Bay CDD 1 ), , A May 2, 2024 Agenda Page 2 B. Update on Surface Water Management Retention Guidelines and Permissible Alterations C. Timing and Requirements for Seats 1 & 2 Reelection D. Update on Golf Course Planned Cultivation Schedule E. Flagpole on Heritage Bay Boulevard 8. New Business A. Review/Acceptance of Fiscal Year 2023 Audit B. Payroll Processing Memorandum of Understanding C. Accounts Payable Software Memorandum of Understanding 9. Manager's Report A. Approval of the Minutes of the March 21, 2024 Meeting B. Update on Umbrella Association C. Acceptance of Financial Reports as of March 31, 2024 D. Field Manager and Supervisors' Quarterly Report Update—April 2024 E. Lake Management Assessment— Potential Projects Tracking Sheet F. Review and Discussion of Action Items on District Manager's March 21, 2024 "Open Items" Report G. Presentation of Fiscal Year 2025 Proposed Budget i. Consideration of Resolution 2024-03, Approving Budget& Setting Public Hearing H. Discussion of Upcoming 2024 General Election I. Presentation of 1st Quarter Website Audit Compliance Report J. Report on Number of Registered Voters (935) 10. Supervisor Comments 11. Chairperson Comments 12. Adjournment The next CDD Meeting is scheduled to be held Thursday, June 6, 2024 at 9:00 a.m. District Office: Meeting Location: Inframark,Community Management Services Heritage Bay Clubhouse 210 North University Drive,Suite 702 10154 Heritage Bay Boulevard Coral Springs,Florida 33071 Naples,Florida 34120 (954)603-0033 (239)353-7056 www.heritagebaycdd.com Ntp1e Naples Baitu JJWEi 1 6 I A ?_ PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 HERITAGE BAY COMMUNI TY 210 N UNIVERSITY DR#702 NOTICE OF REGULAR MEETING SCHEDULE CORAL SPRINGS, FL 33071-7320 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of the Heritage Bay Community Devel- Affidavit of Publication opment District will hold their regular meetings for Fiscal Year STATE OF WISCONSIN 2023/2024 in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples Florida,at 9:00 a.m,as follows: COUNTY OF BROWN October 5,2023 November 2,1023(Regular Meeting and Before the undersigned authority personally appeared,who Audit Committee) December 7,2023 on oath says that he or she is the Legal Coordinator of the January 4,2024 Naples Daily News,published in Collier County, Florida; February 1,2024 March 7 2024 that the attached copy of advertisement, being a Public April 4,2024 Notices, was published on the publicly accessible website May 2,2024 June 6,2024-Tentative Budget Adoption of Collier and Lee Counties, Florida, or in a newspaper by July 11,2024(Second Thursday) print in the issues of,on: August 1,2024 September 5,2024—Budget Public Hearing The meetings are open to the public and will be conducted in dated:09/21/2023 accordance with the provision of Florida law for community de- Issue(s) velopment districts. There may be occasions when one or more Supervisors will par- ticipate by telephone. Any meeting may be continued In prog- Affiant further says that the website or newspaper complies ress to a time, date, and location stated on the record without with all legal requirements for publication in chapter 50, additional publication of notice. Florida Statutes. A copy of the agenda for these meetings may be obtained from the District Manager's Office, 210 N. University Drive, Suite 702, Coral Springs, FL 33071, (954) 603 0033, or by visiting the Dis- trict's website at https//www.heritagebaycdd.com. Additional- ly, interested parties may refer to the District's website for the latest District information. Pursuant to provisions of the Americans with Disabilities Act. Subscribed and sworn to before me, by the legal clerk,who any person requiring special accommodations at these meetings is personally Known to me, on September 21, 2023: because of a disability or physical impairment should contact the District Manager's Office at least forty-eight (48)hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7.1-1, or 1.800-955- 8771 (TTY) / 1.800.955.8770 (Voice). for aid in contacting the • District Manager's Office. Each person who decides to appeal any action taken at these pro- Notary, of WI, Countyof Brown meetings is advised that person will need a record of the pro- Y ceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including T19 the testimony and evidence upon which such appeal is to be based. Justin Faircloth is My commission expires Sept 21,2023trid Manager #5827104 VICKY FELTY Notary Public State of Wisconsin Publication Cost: $371.00 Ad No:0005827104 Customer No: 1305454 PO#: Meeting Schedule #of Affidavits 1 This is not an invoice 1 6 I A 2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SEPTEMBER 2023 & MARCH 2024 WATER QUALITY MONITORING EVENTS & REPORT MARCH 2024 Engineers Architects Planners 0 Surveyors Landscape Architects Traffic/Transportation Environmental Scientists Construction Management CPH,LLC 2216 Altamont Ave. Fort Myers,FL 33901 (239)332-5499 1 6I A9 INTRODUCTION The Heritage Bay Community Development District (CDD) maintains a stormwater management system which serves the community as well as the golf course. The system consists of inlet structures, conveyance pipes, control structures and 29 man-made lakes (Figures 1A & 1 B, Appendix A). The water chemistry parameters sampled are intended to assist with the characterization of conditions in the lakes to evaluate the water quality and its effect on the type of plants that grow in the lakes, the rate of growth, and the suitability of the lakes for fish and other wildlife. The CDD began monitoring the lakes in 2016. Since then, the monitoring program has been adjusted at the direction of the CDD Board, based on the information gathered. The sampling frequency was reduced to twice yearly after an initial quarterly schedule. The sampling locations within Lakes 14 and 16 were moved in October 2020 in an effort to determine if low dissolved oxygen (DO) levels in those lakes was related to the sampling location. Laboratory analysis for nutrients was initially conducted for all 29 lakes, but was reduced to seven (7) lakes in 2022. Since October 2021, a new, more accurate instrument has been used to measure pH. Beginning in October 2022, CPH began providing and interim report following the Fall monitoring event. This report is the second annual report, providing the results of both the Fall 2023 and Spring 2024 events. Overall, the monitoring has shown the CDD lakes to be in a healthy state with occasional spikes in nutrient levels and/or low levels of dissolved oxygen. DATA COLLECTION The field measurements and sample collection were conducted on September 12 and 13, 2022 and March 5 and 7, 2024. All samples were collected and analyzed per Florida Department of Environmental Protection (FDEP) Standard Operating Procedures (SOP). Samples were collected as grab samples at 1-2 feet from the surface as per FDEP 1 161A ? aqueous sampling SOP. The locations of sampling points in each lake are depicted in Figure 2, Appendix A. Grab samples were taken from shore. Disturbing sediments in the immediate area of sample collection was avoided. Samples were collected from the photic zone, the surface layer where sunlight can influence growth of plants and algae. Samples were packed in ice and delivered to the laboratory. RESULTS The results of the September 2023 and March 2024 field measurements and laboratory testing are presented in Table 3-1 and 3-2. Graphs of the results from the four most recent monitoring events are provided in Figures 3 through 10 in Appendix A. Figures 8 through 10 show the lab-measured nutrient levels from the seven (7) lakes sampled. Photographs of the sample sites are provided in Appendix B. The results herein provide a comparison of the results from the sampling events in October 2022, April 2023, September 2023, and March 2024. 2 I 6 IA2 o a o ,°, z a E >, CO a 0 v n G. 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M 0 0 V, O coct i- .--1 ,--1 c-1 c-1 ,--I '-' .-1 r1 ci ,-1 c-1 N N ,-i 0 N a) C V V V V V V V V V V V V V V U N C, N N N N N N N N N N N N N N X a-C CV E m O\ Na) L. \ \ \O 0 0 0 0 0 0 0 n4 CV CV CV 0 0 0 0\ \ \ \ \ \ \ \ \ \ -a W 0 V, V, V, V1 V, V1 V, ul V, V1 V, V1 V1 V, \ \ \ \ \ \ \ \ \ \ \ \ \ \ O O R '^ a 41 rn m cn en cn m m m m m m m 2 ma N L0. 44 N EQ w c-I c-I c-I N N ,-I c-I 0-1 c-I ei N c-1 a-I e-I a 73 N , V v G Z p1 M it L 01 0 . O ‘.0N 00 Cl O .-1 N R V M , , N. O CO00 Cl v=,Q o J Z '-1 ci ,- .-1 N N N N N N N N N N RS I- I 6 IA ? Temperature The temperature measurements in all lakes were in the normal range during the September 2023 and March 2024 monitoring events. pH pH is an expression of the amount of hydrogen ions (H+) in the water. In southwest Florida lakes, pH can range between 4.44 and 10.04 with a median value of 7.29 (Romie, 2000). The September 2023 and March 2024 pH values were within the normal range for Florida lakes in this region. Dissolved Oxygen The amount of oxygen that can be dissolved in water depends on several factors, including water temperature, salinity, and atmospheric pressure. The amount of oxygen dissolved in saturated water will be greater in cooler waters than in warmer ones. Oxygen enters waterbodies primarily by transfer from the atmosphere across the air-water interface and to a lesser extent by the action of photosynthetic organisms. DO levels typically follow a diurnal cycle — higher at the end of the day and lower at dawn. Fish typically require DO concentrations of approximately 5 parts per million (ppm)for optimum health. Exposure to DO levels below 2 ppm for 1 —4 days will kill many aquatic organisms (Wilson, 2014). During the monitoring event in September 2023, Lake 10 had a DO level just below the minimum desired value of 4ppm at 2.58 ppm. But during the March 2024 monitoring, this value normalized, and all lakes had normal DO levels during the last two monitoring events. 7 1 6 I A ? Phosphorus Phosphorus is usually not available in the environment. Although natural phosphorus levels in surface water bodies are very low, human sources or activities such as fertilizer application, sewage spills and soil erosion can overload lakes with available phosphorus. Excess phosphorus provides food for plants and algae and can increase the vegetation growth within a lake and have a negative impact on water quality. During the September 2023 monitoring event, all lake had phosphorous levels that were undetectable or below the maximum desirable level of 0.16 mg/L. In March 2024 however, the phosphorous level in Lake 5 exceeded the desired maximum with a value of 0.244. Nitrogen Nitrogen is necessary for many natural biological processes. Excess nitrogen in the lakes can fuel the growth of excess algae or other undesirable plants. The nitrogen levels in all lakes during the September 2023 and March 2024 monitoring events were in the normal range for Florida lakes. Chlorophyll a Chlorophyll a is an indicator of the abundance of planktonic algae found in the water column. Elevated chlorophyll a levels are directly correlated with reduced water clarity, odor and the potential for algae blooms. Chlorophyll a values can be expected to rise during the warmer months. During the September 2023 monitoring event, all sampled lakes had chlorophyll a levels below the maximum desirable level of 20 mg/m3. However, during the March 2024 monitoring event, Lake 10 had a chlorophyll a level of 31.2 mg/m3. This is slightly above maximum desirable level. 8 161A2 Salinity The salt concentration is usually expressed in parts per thousand (ppt) or parts per million (ppm). Water salinity based on dissolved salts classifies a water body into three categories: • Fresh water < 0.5 ppt • Brackish water 0.5-30 ppt • Saline water 30-50 ppt In September 2023 and March 2024, the salinity found in all 29 CDD lakes was within the normal range (0.2 - 0.4 ppt) for man-made freshwater lakes in this region of Florida. Conductivity Conductivity measures the capacity of water to conduct an electric current and indirectly measures the concentration of ionized substances in water. Approximately 80% of Florida lakes have conductivity between 90 and 1000 pS/cm (Hand, 2004). Conductivity values during the September 2023 and March 2024 monitoring events ranged from 205 - 615 pS/cm. These values are in the normal range for man-made lakes in this region of Florida. Summary In summary, the September 2023 and March 2024 water quality monitoring events show: • Lake temperatures were normal. • pH values were within the normal range for Florida lakes in this region. • In September 2023, the DO level in Lake 10 was below the minimum desirable level of 4 ppm. In March 2024, DO levels in all lakes exceeded the minimum desired level. Due to natural cycles of plant respiration and photosynthesis, DO 9 16IA2 levels typically follow a diurnal pattern, with higher levels at the end of the day and lower levels in the morning. • Phosphorus exceeded the maximum desired level of 0.16 mg/L in Lake 5 during the March 2024 monitoring event with a level of 0.244 mg/L. Historically, phosphorus levels in monitored lakes have been generally low during all monitoring events since January 2017. There were no indications of negative impacts form this phosphorous level, so no action is recommended at this time. • Overall, nitrogen levels continue to appear stable in the CDD lakes, and no action is recommended currently. Nitrogen levels in September 2023 and March 2024 were within the desirable range. • Chlorophyll a concentration in Lake 10 was above the desired maximum of 20 mg/m3 with a value of 31.2 mg/m3 during the March 2024 monitoring event. Evidence of excess chlorophyll a was not observed during the monitoring and no action is recommended at this time. High chlorophyll a levels are typically accompanied by high nutrient levels. This is not the case with Lake 10 as both Nitrogen and Phosphorous were both below the desired maximum levels for both monitoring events in September 2023 and March 2024. • Salinity and conductivity in all lakes were normal for freshwater lakes in Florida and similar to the previous monitoring events. • Based on visual observation, the lakes appear healthy with normal water levels and clarity. Nuisance vegetation management appears effective and should continue in all of the 29 CDD lakes monitored. The water quality of the lakes within Heritage Bay CDD appear healthy and the monitoring results also indicate the water chemistry is appropriate to support aquatic life and a healthy vegetative community. 10 16142 CITATIONS Romie, Kenneth, Water Chemistry of Lakes in the Southwest Florida Water Management District, Resource Management Department, Southwest Florida Water Management District, February 2000. Wilson, P. Chris, Water Quality Notes: Dissolved Oxygen, document SL313, Soil and Water Science Department, UF/IFAS Extension. Original publication date December 2009. Revised August 2014. Hand, Joe, Typical Values for Water Quality Parameters for Florida's Lakes, Streams and Estuaries, Watershed Assessment Section, Bureau of Watershed Management Florida Department of Environmental Protection. October 2004. 11 161A2 @ ° Th ,a) APPENDIX A Figures Heritage Bay CDD Annual Water Quality Monitoring Report March 2024 Collier County, Florida a 6 I A 2 LED,_ FISSI la I• ISTI!..E.S L.SWING 0 P1 H. ''H45F I SEP I 1( `` Pr145E UA �_i 7 HERI'ACE BAY- (a._ 7� '... f-..� `.-„-mow..-..-..-�r.r._..LINE PrhSC 2a , CDD BOUwDARY -.-.-N. . .�.c. I { %14v' ESCALieta E.. .--,.,-....�....�.--..-..-, - —� erSCA»iE 13, 1 i E .��F-..-�.t.- -.��r - lief. PrNSE 5 _ i _ vlNIV+LU Wr EFIVE W I•-'r.. r/ gNTROI S'RtICTURE went F5tI 1vV2130 Q , %ti (,, -:11 .:; CAL CCUPSE (S-.4. ! - V ti/fir•'\/YV�/t-Wv-YV,JYYv �.. Is % WALE 48" RCPA' M �4111.. -JVV -f�.Yv r f. WETLAND W2 Lar-, CULVERT -.r— -_--�._ _ 1 4Z' RCP i`f..-..-�,r-..--.--`..�-�.-�11.--.. 1 J AKf ii ' RCP 38. RCP I —AA, -Jo _ .... , _ , ,_ .....,.....„._ ._ ___. ,_ - . ..�-.......,�,.. _ PI - _ 36' RCP ^�.v 48' RCP r J. Cr?* # • L:otE---# .� .�_ i ,c'� 48' RCP + J 6 0 ' \ '`4 I t , ., 1.. •,. 0 � UBHCIUSE •fir=. 1. 1114* Y_.- .. - �� RANGE - ��pTun 25 I 1 likteir p 1 7a.t..sv 24 42' RCP - .•4,130C,4r423, .�,- ..... . rGor+;Rt3t:-STRelE9ilRE - ' r MM. ... _ a �_ _AKE 4129-' —r— d 24' RCP 4B" RCP E N Scale:NA CDD STORMWATER LAKE SYSTEM MAP @piai Date:5/25/2017 HERITAGE BAY CDD FIGURE 3 Photo Date:NA Z SECTIONS 13&24,TOWNSHIP 48 SOUTH, RANGE 26 EAST 1A Project No.H13603 SECTIONS 18&19,TOWNSHIP 48 SOUTH, RANGE 27 EAST .. Biologist:AED GIS:RCO COLLIER COUNTY,FLORIDA 1 6 I A 2 LEc END GFasE I4 ('A"'V) 1111111 WoTT 1- L.YiE `SZPj *'5TI w Yrlot is ',4 E Iti ;so,.. oast IC ;rc.1 LFaE Ca. LOOP 11C00 IPPL; r.1.0I .Hha.'AL. lF3 VAti 3 E ESA& 3 ? roPit I 4 I CAktit E PHASf5 yj', BAY DliIIt 6 1)P. CLoL •_-,t ISC.' Wdil Fa1,Ut.Y 'S1,F'1 '"11=" LJt1 C)JIS ;310-1 FHERI*AGE BAY - Xr RAY OOKINOL STRUM / I CID 901..11).11ARY 2,4"RCP 002 LINE .0N1RC. •r • /LSLB - r ✓ `tl7 _ _ air ---RCP . --y-r ._: ' , -n, .„0„)—4f`RCP_ - 1 i.i3 30'RCPZa' RW �. ma. ,' ,,t i c, ...--"1:- [4fr IMP . .taac.•••-• 1-' ' '-'-'- !, -40 V RC)L' 1." 24.RCF 36' RCP oL34,10 24' RCP E m 1 Scale:NA CDD STORMWATER LAKE SYSTEM MAP ir3 @f31 Date:5/25/2017 HERITAGE BAY CDD FIGURE t Photo Date:NA Z SECTIONS 13&24,TOWNSHIP 48 SOUTH,RANGE 26 EAST 1 B a Project No.H13603 SECTIONS 18&19,TOWNSHIP 48 SOUTH, RANGE 27 EAST ie Biologist:AED GIS:RCO COLLIER COUNTY,FLORIDA a • SAMPLING LOCATION O LAKE ID .._,..,_________5--) - © , .iFIint Ct - B\aa .\ i ç4\ Ri .• • . APPROXIMATE L• PROPERTY BOUNDARY , 16 % 0 I N 6 . __ . 0 ,,i tPie Q "'�.tMC2? . 0 'sta Bay Dr �+�' v'• 124 w• . 14? : 'Q> . 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N N tp N NIll N oa y110 N Z Q < oty C a)6 CO 0 D 0 O E I- 00 (I) u_ Z >- „ W m °Q � N 2 W `taz c in = tm tm X D QZZ0 I W = O I- J C a+ 2 Nom0U 00 n - 0 + Z p Z 0 Z Z H Qv 4...... tilz w CO �c J wU) G J O F— I— w w w U) L Ch O ct Q M N O -T- N N Y Z N p Z in M U .5 a) 0 O o c' L O cn O a d m o O O O s- um O r o2 _, —+ 6 o J 0 Z � OA 161142 W Ce ry m m '► = O ry N N NJ V a m LL o Q ,9; 2 r f R N O N Cr as Q I- u) gill f . qcn q ' Lu W r— N (C N N `~ W NN Z Z < CC < p _1i=- EE w as O Z >- Ocn _ � L1J gop4 � 2 H maaS CC hZZO - Q S' LU • < = Oo J LLJ 6 O N U Q Q as co J co .0 c Z >- CD Z Q a 2 z0O O Y a. H O 0 Cw _ o CC W -_ U O U CD J To I n U c C cx O N II U LL _7 CL 79 W _U (n 2.1 Cl O O i z o m ai ° a) 0)U r O O cn o O O m I:2 C$ M up. 0 V E QD 16IA ; @oTh ,Ths APPENDIX B Photographs of Sampling Locations Heritage Bay CDD Annual Water Quality Monitoring Report March 2024 Collier County, Florida 16lA2 PPM t le ti,'4'' « 7. ! iivii 1 .Xa L,,k. I L,+Kt. mikaiskiiisaiiii=N . . , ..i.ta .,, • f 1 La.‹.(.: 4 Lake 5 w lilt,. , r • • • ��, f Lake 6 Lake 7 Scale'.N/A PHOTOGRAPHS /_'1 Date:3/29/2024 HERITA(>C BAY COD APPENDIX ( (` '`-' 0 Photo Date.March 2021 SECTIONS 13&24,TOWNSHIP 48 SOUTH.RANGE 26 EAST& �./ Project No.H13610.3 SECTIONS 18&19.TOWNSHIP 48 SOUTH,RANGE 27 EAST B Biologist KK GIS.ERR COLLIER COUNTY FLORIDA 1 6 I A 2 14-yr-r.,fkri‘00* ""70114-- ",, a lga Iijy ;�, ,rsv } - •'N. ' Lake 7 Lake 8 r ;0- - A Agia 1 Li-;r.: �� Lah? 11, loili , . ._ .__ ... _:,, 4,r,„ Vk t . r r �► r • �I � r r ��' ry71 kLae 11 Lake 12 O MScale.N!A PHOTOGRAPHS Date 3'29/20Z- HERITAGE BAY CDD APPENDIX Photo Date.March 2024 SECTIONS 13&24,TOWNSHIP 48 SOUTH.RANGE 26 EAST R Project No.H13610.3 SECTIONS 18&19.TOWNSHIP 48 SOUTH.RANGE 27 FAST B 2 Biologist'KK GIS:ERH COLLIER COUNTY FLORIDA I 6 I A 2 ,.0. h�,¢�iwy �ctia :11% lamw, y 1 '..Ilipla ii /` Likt 1.- Lake 14 Irkilitaiii"ligkit S,44.04, I ".77.4eriii V e:: 440:'•' ' . 111t4' • Air.....:101-4 lEfillitlit.°P ' "!" ' . -- •••w Pr .ws,, "1 it i!`1 k SIIIPII'• lilt �s • r " Ir` Yt NSF iKa,. `_. L _ _ • tk : 15 Lake 16 ‘ •'� tea. ' . ,. -*, 1.,,,`:',.+9t ' .; :t ,,. + ----- \\ I? ....11 r 1 /' . �, .. )r . Lake 17 Lake 18 Scale:NfA PHOTOGRAPHS g Date Date 024HERITAGE BAY CODAPPENDIX O Photo Date March 2024 SECTIONS 13&24,TOWNSHIP 48 SOUTH,RANGE 26 EAST&Project No.H13610.3 SECTIONS 18&19.TOWNSHIP 48 SOUTH,RANGE 27 EAST B_g Biologist KK GIS:ERR COLLIER COUNTY FLORIDA 1 6 IA2 1111..... ,..... . , l'erill .- _ 1 . AI , 4 IP , s o • 1: r Lake 19 Lake 20 lolipro.o. -MOP ter 111115111-- — lop 1111111...___ _ 4. •..• r ! a. �M �" s. r ,1 .z..w y^J�`!:,✓`�A�['s,`r�- 3 r % Grp''- - "s4 .Wit.t1 .4r. '- �•_ - - .- 1_c11.0._. 21 Lake 2 • it It swig r1:41114::::": •S :I r s� ,t `� I r ,, a a. l Lake 23 Lake 24 Scale NA PHOTOGRAPHS Date.3:2912024 HERITAGE BAY COD APPENDIX 0 Photo Date March 2024 SECTIONS 13&24,TOWNSHIP 48 SOUTH,RANGE 26 EAST& B_4 Project No_H13610.3 SECTIONS 18&19,TOWNSHIP 48 SOUTH.RANGE 27 FAST Biologist KK GIS ERR COLLIER COUNTY FLORIDA 16IA ? yam Lake 25 Lake 20 rk , _ 401 14 , a' -; .- Ldku 27 Lake 28 Iii lit 4 Lake 29 Scale:NIA PHOTOGRAPHS /�"\ Date:3'29i2024 APPENDIX (�(/, O Photo Date March 2024 HERITAGE BAY CDC: SECTIONS 13&24.TOWNSHIP 48 SOUTH.RANGE 26 EAST elB.5 Project No.H13610.3 SECTIONS 18&19.TOWNSHIP 48 SOUTH,RANGE 27 EAST Biologist KK GIS:ERR COLLIER COUNTY.FLORIDA 1 6 I A ? HERITAGE BAY CDD LAKES INSPECTION REPORT Below are my observations on Thursday,April 4,2024. Lake 1—No issues. Lake 2—No issues. Lake 3-Traces of spatterdock were observed.Tech was advised. • • 111104144 j «.•i i • •4y. S • • 4 'y ,. April 4, 2024 Page 1 1 6 I A 2 Lake 4—Small patch of spatterdock observed.Tech was advised. ili . •. • t I{ .i r Ji , 7' �� ,' �{r J i! t. 4 , _ _ ,,..,....__ �s� ,,! 1 1... __ 1 A. "T� .__:ter- /' �' 't .s.F.. `J' t. A Lake S—No issues. April 4,2024 Page 2 161A2 Lake 6—Torpedograss growth needs treatment.Tech was advised. e */ M' .' jr:k;\s'" !,( t., - r.'4,‘,i 1 ' 's.''''" t ', - il. ill 1,1.,) kl,', 1 4 ' -. . ,- ,-:.- t/114 E ii 311:- Mork , .,.. . ,+�,,,,,m t '�► v ;Art.I rJ I 1 ..., A J" t ,ta T .k 1 y Y- ft' .4.-` • 4i Fnq�c t' yt f , j }fir • .1i, .• I. 'i_ , ..., f .* } /F, fi • 7 • TC-f 1 i'ike:34,.L/7:1#..64:.6 : S'.. .A_ fl. .4t' . , - Lake 7—No issues. Lake 8—Torpedograss needs treatment.Tech was advised. . ...rd 0 �f' 0� Ar't1Qlc. +..If-O� '}� ilrri^� _ -A . ,41* ,. , NI t ✓.. , �, ;, . lilt y ,, --" ' tit istrov April 4, 2024 Page 3 1 6 I 2 Lake 9-Topredograss needs treatment,tech was advised. .,.. , . . ,..t . ...4'.. , • .• _ 4,:. •. .: i ---, 1114.,'1..". .- •Ik we le i.AFC.iv wirsi.. ;!" ..... ....„. --.. A. .. ...!.. - ., • ,• ,' „ ' .. ••, 0....0.11A,::*, , .", ' '''- • ' • r- .---f- '- •,„;:, ,,,,.. , ,A,\_ ..,4.,-,..- • --- . . . . . -.„ .. i''...,"•JI 7 .. - ,- _-• 4:,• - • : . . . .-.1 jr. - .4-0 / „, 4.graW :.A4-47- ..' '-. .. - ' .---X'''; ..'. .• ••'- ''''.%,),` -2777r- ' .., . . - ,i‘,,,i.J. , ,.„::. • ssr,-..- .., ,...>,...., . . .„.4014.4....,.... tr:, - • .. -.• l'i„,.. . , ---, - . 10...„-.2,....„....t; •' - - 11,' A •,.,.1,"1,. _-4.....7.. _. . ..,... $ W §f/''';'*r". '•• -- ''..- )•C - --"• • •''••' -. :'• .. it.;e'..- ''''-.. • , .. -- --4.._-rf.....t . ,_ •., 0: fl-'''f'*41 4 .1 • • -•...--- - . .-•.-•-• 1 ••:• -.;%.•..„"' ---&-r4:„ • ;'' .z-:'•'..:-.-.....-2.. ;''.;:l " ' ;7._ - - 91'...iiii-' fa,...-t•nig,t?-.-4../t 2',1;-!.,,“t_,:4)::',i-,--:_:;-; 0,"',/i-i 4,''‘,./ ,itiefrz -•:"..t.'". • i:,,.'.1.- --.71.‘-. .r.--,.;,`...,,,.. .. . V.k.. -;IV'-::„,i•-.., -.--..,...--.,--_ _ C i'.;S'ktP....C.: 14 r \, it Lake 10-No issues. Lake 11 -Planktonic algae has improved significantly since the previous inspection.A sonar treatment was conducted on 3/19 to target the Illinois pondweed. Growth is beginning to die off and will continue to monitored. ,. , • • .• .... - 11..' t• , -. , . -'11Pkt • ". - ' ' —.....,........ ...., -• . Arilaiklr„,-, 4-,...- it _ A"- . .1 • ' -f 3,.. "kin • - . - . -': • -,.,• ,..,,.,...‘ •,i‘. .t.--t,.:.,., , i, i ' ' '. -•'. ' 'ti.i 4111044:C. ... -...• ..,. \‘ • -'''' .. ... i A, •t„./.,' . ,,,... , ... T.,_.. . .,1,. ?-.. 4-' ' "FAA .- ..) • , 1', ' 'I' I'. .......3 - AlVI:: . V \ • 1 P%4' • +' t ,i05-.11 k'. '•".•' •'• - ,,...Z•' tir,•.• , .:• - .. .''' • ,/ ••• . : , < • •'. ..... • ' - '". . ••'''':• • ' '"10:? t* '.. .. i, ;''t.• :.1.",.." " 4tIP'4 - • ' 'elflit '''''''44,, ' ' ' Tr. .- -; • '3..to}c , ' " . •'.:-.11:", ."- ..- April 4, 2024 Page 4 1 61 A ? Lake 12—No issues Lake 13- No issues. Lake 14—No issues. Lake 15-No issues. Lake 16—No issues. Lake 17—No issues. Lake 18—No issues. Lake 19—No issues. Lake 20—Spatterdock in the finger was treated on 3/25 and is beginning to turn yellow.The tech was advised to monitor and conduct aiditional treatment as needed. 4, • ....... . . .. _..c.r....-- -r.-„so...-....,,,„,...., .....„......,.. .. ,, . iliao .. . . . , '' / x a 1 y A. -.7 : r •.B r • Lake 21—No issues. April 4, 2024 Page 5 1 6 I A ? Lake 22—Minor torpedograss noted.Tech was advised. y 'a `mowr. ?% J_ Y-_'�.`�►wit ;,"�i ..'S;Q►.�•?.�C• .�/_'"t .i.*• y .`�=` - 4 �� Gam•. "�►. .• 'A.7 !Y . .4'. fir♦ J •,at. Lake 23—No issues. Lake 24—No issues. April 4, 2024 Page 6 1 6 I A 2 Lake 25—Torpedograss and Illinois pondweed was observed.Tech was advised. .'` • z,ci- r r ',r Lake 26—No issues. April 4, 2024 Page 7 Lake 27-Trace of torpedograss observed.Tech was advised. 1 6 ' A 2 z y;r .r ,. • r' .•Y,.Y .Y . . TP Y~ r }:-.� . ..a i .fit ` r S• • Aii. Lake 28-Lake received a sonar treatment on 3/19 for hydrilla. Growth appears to be dying and will continue to be monitored.Some minor surface algae was observed, likely from recent hydrilla treatment. - . • ifik . :..✓ - — - — i • s p� . ,s y c + April 4, 2024 Page 8 1 6 I A 2 Lake 29—Lake received a sonar treatment on 3/19 for hydrilla. Growth appears to be dying and will continue to be monitored. • + f Lake 30A—Some palm debris was observed.Tech was advised. • i7}' .-a Oil �t its f i • tC April 4, 2024 Page 9 16IA 2 . Lake 30B—Some Illinois pondweed was observed at the mouth of the flow way. Tech was advised. r , f.. r Yam M.•.t>�..t • d:. t11 .� '' r _ _ _ • -{ ,; i • _A _ _.�� _ r __ _ . . �__, - = l April 4, 2024 Page 10 Service Report SGiLITUDE 1 6 I A ? LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00507747 Contact Justin Faircloth Work Order 00507747 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/28/2024 Work Details Specialist Treated for submerged vegetation on lakes 11, Prepared By ERIK MARTINEZ Comments to 28 and 29.Water levels are at normal.Wildlife Customer observations were bass,cormorants,herons, turtles,ducks and alligators.Beneficial plants observed were gulf spikerush,arrowhead, pickerel weed,golden canna and swamp lilies. Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay CDD-Wetland-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Wetland-All SHORELINE WEED CONTROL Heritage Bay CDD-Wetland-AII Service Report I 6 I A ? SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00523903 Contact Justin Faircloth Work Order 00523903 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/22/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay TRASH/DEBRIS COLLECTION(IN CDD-Lake-AII HOUSE) Heritage Bay SHORELINE WEED CONTROL CDD-Lake-All Heritage Bay LAKE WEED CONTROL CDD-Lake-All Heritage Bay ALGAE CONTROL CDD-Lake-All Heritage Bay Treated littorals 1,2,4,19,20 and wetlands for torpedograss,sedge and CDD-Lake-AII vines. Service Report 1 6 I A 2 SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00534315 Contact Justin Faircloth Work Order 00534315 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/27/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-Alt Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay TRASH/DEBRIS CDD-Lake-AII COLLECTION(IN HOUSE) Heritage Bay SHORELINE WEED CDD-Lake-AII CONTROL Heritage Bay LAKE WEED CONTROL CDD-Lake-All Heritage Bay ALGAE CONTROL CDD-Lake-All Heritage Bay Treated littorals 6,7,8,9,11 for torpedograss,wetland 30b treated for ragweed,vines and CDD-Lake-All torpedograss,need boat for more treatment water level is high. Service Report SQLITUDEl6IA ? LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00535527 Contact Justin Faircloth Work Order 00535527 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/29/2024 Work Details Specialist Treated Prepared By HUGO PAIZ Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Wetland-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Wetland-All INVASIVES CONTROL Heritage Bay CDD-Wetland-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Wetland-All SHORELINE WEED CONTROL Heritage Bay CDD-Wetland-All Treated wetland at lake 30,for ragweed and vines. Service Report SQLITUDE 161A ?_ LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00544314 Contact Justin Faircloth Work Order 00544314 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/26/2024 Work Details Specialist Treated for shoreline grasses and brush on lakes Prepared By ERIK MARTINEZ Comments to 20,28,29 and 30A.Water levels are at normal. Customer Wildlife observations were cormorants,bass, herons,ducks,turtles,alligators and egrets.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-AII ',TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-AII ALGAE CONTROL Heritage Bay CDD-Lake-AII Service Report SLITUDE i6IA2 LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00551519 Contact Justin Faircioth Work Order 00551519 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 3/30/2024 Work Details Specialist Lake inspections on lakes 1-11.Lakes look good Prepared By ERIK MARTINEZ Comments to no action needed.Will monitor and treat Customer accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-AII TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-AII SHORELINE WEED CONTROL Heritage Bay CDD-Lake-AII LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-AII Service Report - 1 6 I A ? SQLITUDE LAKE MANAGEMENT Account Heritage Bay CDD Work Order 00563649 Contact Justin Faircloth Work Order 00563649 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 4/1/2024 Work Details Specialist Used truxor for cutting lake pond weed Prepared By ALAN MEADOWS Comments to Customer Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-AII Inspected Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-All LAKE WEED CONTROL Heritage Bay CDD-Lake-All ALGAE CONTROL Heritage Bay CDD-Lake-AII Service Report SQLITUDE 6 I LAKE MANAGEMENT A2 Account Heritage Bay CDD Work Order 00565891 Contact Justin Faircloth Work Order 00565891 Address 10154 Heritage Bay Blvd. Number Naples,FL 34120 Created Date 4/18/2024 Work Details Specialist Treated for shoreline grasses and brush on lakes Prepared By ERIK MARTINEZ Comments to 2,3 and 7-11.Submerged vegetation observed Customer 7-9.Wildlife observations were alligators,bass. ibis,turtles and ducks.Water levels low.Will monitor and treat accordingly. Work Order Assets Asset Status Product Work Type Heritage Bay CDD-Lake-All Treated Service Parameters Asset Product Work Type Specialist Comments to Customer Heritage Bay CDD-Lake-All TRASH/DEBRIS COLLECTION(IN HOUSE) Heritage Bay CDD-Lake-All SHORELINE WEED CONTROL Heritage Bay CDD-Lake-All LAKE WEED CONTROL Heritage Bay CDD-Lake-AII ALGAE CONTROL Heritage Bay CDD-Lake-AII 16142 HERITAGE BAY CDD QUARTERLY INSPECTION 4/23/24, 8:39AM mesaav, April 23, 2024 35 Issues Identified 1 1614 � } ISSUE 1 , . i Assigned To Club Review,`• Clubhouse drain appears to be clogged. t _ ISSUE 2 Lake19-New drains installed along Clubhouse cart path. , ,.. 1 ISSUE 3 Lake19-Clubhouse drain anchor not according to stormwater guidelines. • I. }~' ' ISSUE 4 Lake19-Grass missing from new clubhouse drain installs. It is W understood that work remains in process and the Club plans to regrade the bank. 1 6 I A 2 i.... ISSUE 5 =s Lake 19-Pickerel weed littorals have recovered well on the lake 29 •lit lagoon area. ISSUE 6 .. .•• • "•= �. Lake 18-Cypress tree install looks good on north bank. i1; ' 141440,.1 ; - -III ( ti ISSUE 7 Catch basin should be edged behind the hole #22 green so grass 4.: . -. �� does not cover drain. „k. w d ..--,... - ,,,,, . ,. jar ISSUE 8 j' :•i' Accinnad To SOlitu rin griAlril"". • Lake 17-Rocks should be sprayed on the northwest corner of lake wr•.< " :, - 17. 1 6 I A 2 ISSUE 9 Assigne ' To SOLitude -.. . Lake 17-Dollar weed should be sprayed out. Northwest corner of 11111 lake 17. .1' r.` 4. 4 1'• ISSUE 10 Assigned Id SOLitude Lake 21-Algae all around the lake littoral shelf that should be addressed. ISSUE 11 , " Assigned To Club Drain needs to be maintained south of lake 21 and northwest of the hole 22 tee boxes. :t -1 ISSUE 12 " " The above covered drain was cleared while on site. -t 1 6 I A ? ISSUE 13 /As yi ir;u to SOLitude �- Lake 24-Small about of torpedo grass otherwise lake looks very .4 health with nice patches of pickerel weed. /I, . , ISSUE 14 Assigned To SOLitude Lake 23-Light torpedo grass and algae needs to be addressed. ISSUE 15 t ` .* Assigned To SOLitude _ Lake 25-Pondweed topping out due to water level decrease should likely be sprayed soon. ISSUE 16 ,,_,,., Lake 30 A trash in the lakes was removed. -. ;. lblg2 ISSUE 17 lois- { Assigned SOLitude � �4 ' Lake 30A-Palm fronds should be removed from the rocks along r" - the bridge. 4. • . .. , _ . Y`a. p . - ' - ti__ --`_--- ISSUE 18 Assigned To SOLitude Lake 30B-Pondweed should likely be addressed soon by the bridge. f`^ ISSUE 19 Assigned To SOLitude �� Lake 30B Southern Littoral Shelf-Grass remains in need of • _ _ .. . eradication. r . • ` ISSUE 20 w ' `" Assigned To SOLitude Lake 30B SW Littoral Shelf Corner-Trash should be picked up. 161A � ISSUE 21 h" ;1' 'A. Lake 28-Hydrilla has been reduced. Swamp Lilies appear to be increasing in the littoral shelf. ISSUE 22 a., : - Assigned To SOLitude • - f Lake 29-Swamp Llilies ae doing fantastic in this lake. Hydrilla needs to be monitored. • ISSUE 23 •t Assigned To SOLitude �.r,'.. Lake 17-Spatterdock has been addressed. Minor torpedo grass needs to be addressed to keep it out of the littorals. {yvN•. 1•� ISSUE 24 , Lake 17 Southeast Corner-Brazilian Pepper should be removed �.' from Pam tree to prevent seed source. Landscape personnel .._ °', notified. 1 6 I A 2 ISSUE 25 Assic ' To SOLitude Lake 20-Minor weed issues along western bank. Spatterdock in the cove still needs to be treated. ISSUE 26 IP*., „wit Hssiyi ieu fo SOLiwae Lake 12-Board may consider having spike rush die off removed aw from the lakes at some point. Appears to be a minimal issue now. Trash in the lake. desigb- •—.salmi ISSUE 27 Lake 10-The Board may wish to remove the dead spike rush throughout the lake. ISSUE 28 Assigned To SOLitude Lake 3-Minor patches of spatterdock that need treatment. __._ . ._ ISSUE 29 i 6 I A 2 I Lake 4-New drain lines installed with pipe ends marked for final completion. I. �• ' ISSUE 30 Assigned To Club .. ; ...-. 4 Lake 6-Busted irrigation head causing minor erosion on the >9 northeast bank near the irrigation control box. The Board may w • wish to have accumulated dead spike rush material removed from :4•41 the lake. t ISSUE 31 :.. Lake 7-Work appears to be underway on the fiber optic line on the —. "` nothwest corner of the lake. 1 1 •,t • 1,,.. A :,:: ISSUE 32 Acinnprl Tr-) Sf 1 iti Hi sr w r- ,,. 1kgh Lake 9-Lake needs attention to deal with the miscellaneous ftlavitv.0.,,4464414: weeds and torpedo grass amongst the littorals on the western bank. 1ilA2 ISSUE 33 Lake 15-Drainage work complete. Area recovering very nicely. • ,ate `' . ISSUE 34 Lake 20-Drainage work stubbed up for future completion once the lake level recedes. t • -Q ISSUE 35 Lake 20-Escarpment of the lake bank continues behind 10338 • Gator Bay Crt. possible due to the pool/hot tub overflows. Area will be addressed once lake levels recede. m r� I6IA '1 H Q -Q O a cc c.)CL (0 a) O - Y 4'' c0 O 0tan 0 [t 0 0 0 3 N • C .> C p a) N G — U = Y L O •- tV 00 i as w a) p c a) U 5 c N O = Q T ao V —- _o . Q 'a) E H p co (- -Q 00 N N -0 E ~ LU ',_ v = -Q H cf VI — W c GA i i- w -J - w `n c O Y U c a) Y C s IS " " ',_, tin �. _ - v Q_ O I- c f5 E v >. O ZO - OW CCI a) 3 Q. .Q- u Q 3 0 - z }• v, E a Q- .� v c o E z -o v, (o i N c Y . ca 2 L Q Z — Q a) -c 0 n 0) O c O L c c i O L O `~ N o i N ro D O � a. � o a, u -0Y '47-, a, ac Z ' - o a) '� Q- a ° a C E nz o oC a) as W a) C -c O o 2LU 0 ▪ v, C t+ CC Uv, gN O a)_ N 0 N l7 >- _ < < V a v v) J U U (7 Q a Z Z LU — 0 a O o 0 0 0 >- -c D °` w w w w w 0C •0 >- >- >- >- >- Y W (0 a C C cW CC 0 G OU _Q Y >. 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Z W .F�., ., raa O O O 2 O 0 0 = N a p 0 _ C C c — f`o C c Z +, ++ 767300 0 .n3 -0 O O T w aJ aJ in 0 ' CZ (5 (TS C f° ca (5 p Q E E p p V V V - IA V V ,n (n 3 3 ;'_• ;E "-. O fa w F: aJ ~ W N V) aJ a) ++ ++ +, f1 aJ ++ ++ L Z I . W fY N N '> '> C C C i C C 2 Cr VI of a) aJ aJ aJ aJ 4J aJ aJ aJ V W D Q Q d' d' 'a 'a 'a a., to 'a "a d C7 J AAA A A A A z H AAA z Q 2 ce W W > 0 J 1 6 I A ?_ AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT(this"Amendment") is made and entered into as of this day of , 2024 (the "Effective Date"), by and between HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT, a local unit of special purpose government established pursuant to Chapter 190, Florida Statutes (the "District") and COPELAND SOUTHERN ENTERPRISES,INC.,a Florida corporation(the"Contractor"), and joined by HERITAGE BAY GOLF & COUNTRY CLUB, INC., a Florida not-for-profit corporation (the "Club"). WITNESSETH: WHEREAS, the District and the Contractor entered into that certain Professional Services Agreement dated July 7, 2023, as affected by that certain Contract Change Order dated March 13, 2024 (collectively,the"Agreement");and WHEREAS,pursuant to the Agreement,the Contractor undertook work to install curbing adjacent to the golf cart path in the area located in the southwest corner of lake 19 between the tee boxes for holes #24 and #27, as more particularly shown on map attached hereto as Exhibit "A" (the "Sidewalk"). The work was for the purpose of directing the flow of water to a previously installed flume so that said water would not flow over the lake bank but rather be diverted into the previously installed flume(the"Curbing Work");and WHEREAS, the parties acknowledge that the Sidewalk is owned by the Club and the Club is joining in this Amendment as a result of said ownership;and WHEREAS, as a result of the Curbing Work, water began pooling on the Sidewalk and as initial remedial action for such condition,the Contractor attempted to grind down the Sidewalk to allow the water to drain into the previously installed flume(the"Remedial Action"); and WHEREAS, as result of the Curbing Work, the subsequent Remedial Action, and the post- construction warranty provided by the Contractor, the District and the Contractor desire to enter into this Agreement to memorialize their rights and obligations. NOW,THEREFORE,the parties agree as follows: 1. RECITALS. That the above recitals are true and correct and are incorporated herein. 2. DEFINITIONS. Unless otherwise specifically defined herein, capitalized terms shall have the meaning set forth in the Agreement. 3. SIDEWALK REPAIR AND SUBSEQUENT DRAINAGE INSTALLATION. In the event the Sidewalk should crack on or before the date that is five (5) years from the Effective Date, the parties agree as follows: a. The Contractor shall, at Contractor's sole cost and expense, replace the Sidewalk (the "Sidewalk Replacement"). The Contractor shall be responsible for obtaining any required permits or approvals from the applicable governmental agencies to conduct the Sidewalk Replacement and the Sidewalk Replacement shall be conducted using high quality materials. 1 1 6 I A 2 b. If the Contractor has to undertake the Sidewalk Replacement, then following the completion of the Sidewalk Replacement, the District shall have the obligation to install any additional drainage, in the District's commercially reasonable discretion, to allow water to drain from the Sidewalk, as modified by the replacement conducted in Section 3(a), directly into lake 19 (the "Drainage Installation"). 4. APPROVAL FROM THE CLUB. To the extent any approvals are required from the Club to complete the Sidewalk Repairs or the Drainage Installation, the District and Contractor agree to work together to timely secure the required approvals and the Club agrees that its consent to such approvals shall not be unreasonably withheld. 5. SEVERABILITY. In the event any term or provision of this Amendment is determined by appropriate judicial authority to be illegal or otherwise invalid,such provision shall be given the nearest legal meaning or be construed as deleted as such authority determines, and the remainder of this Amendment and the Agreement shall be construed to be in full force and effect. 6. CONFLICTS. Except as modified hereby, the terms and conditions of the Agreement shall remain in full force and effect. To the extent of a conflict between this Amendment and the Agreement,this Amendment shall prevail. {Remainder of page intentionally left blank. Signatures appear on next page.) 2 1 6 I A 2 IN WITNESS WHEREOF,the parties execute this Amendment as of the date first written above. DISTRICT: HERITAGE BAY COMMUNITY Attest: DEVELOPMENT DISTRICT By: tin Faircloth,Secretary Ed Hubbard,Chairman Dated: S/Z/24 CONTRACTOR: COPELAND SOUTHERN ENTERPRISES,INC., a Florida corporation By: Name: Title: Dated: JOINED BY: CLUB: HERITAGE BAY GOLF& COUNTRY CLUB,INC., a Florida not-for-profit corporation By: Name: Title: Dated 3 Exhibit"A" 4 ' 6 I A 2 r a U bq _ W 1 &,,‘ .L';1.'*;r4 ,...5 ,__.-E7 f!.; gg -ri, - i a,r 2-L5, ..L...,,, ,1 i a .,, .t.,5 en_ ,2 A 0 i.,=, gi x ...A ..„, „,r g ? g 0. III iiuiiuuij �: ' � ; , Ir LI °- ,\ \ - nIU tq R R5 (.0) i . ; 6' ..! S' m ) ji 1 •-_- 40. .,. , 0 a. O ouG ` 1 a LL � : rd1 , I— ILI I re I -- '�� , Z %t' , d11 . 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HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 1 6 I A 2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-6 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements: Statement of Net Position 7 Statement of Activities 8 Fund Financial Statements: Balance Sheet—Governmental Funds 9 Reconciliation of the Balance Sheet—Governmental Funds to the Statement of Net Position 10 Statement of Revenues, Expenditures and Changes in Fund Balances— Governmental Funds 11 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 12 Notes to Financial Statements 13-20 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance— Budget and Actual—General Fund 21 Notes to Required Supplementary Information 22 OTHER INFORMATION Data Elements required by FL Statute 218.39 (3) (c) 23 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 24-25 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 26 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 27-28 951 Yamato Road • Suite 280(Th irl ' Boca Raton, Florida 33431 Associates Fa61(61) 994 582800)299 4728 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT To the Board of Supervisors Heritage Bay Community Development District Collier County, Florida Report on the Audit of the Financial Statements Opinions We have audited the accompanying financial statements of the governmental activities and each major fund of Heritage Bay Community Development District, Collier County, Florida ("District") as of and for the fiscal year ended September 30, 2023, and the related notes to the financial statements, which collectively comprise the District's basic financial statements as listed in the table of contents. In our opinion,the financial statements referred to above present fairly, in all material respects,the respective financial position of the governmental activities and each major fund of the District as of September 30,2023, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America (GAAS) and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the District and to meet our other ethical responsibilities,in accordance with the relevant ethical requirements relating to our audit.We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Responsibilities of Management for the Financial Statements The District's management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America; and for the design, implementation,and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the District's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement,whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error,as fraud may involve collusion,forgery, intentional omissions,misrepresentations,or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate,they would influence the judgment made by a reasonable user based on the financial statements. 16142 In performing an audit in accordance with GAAS, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control.Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment,there are conditions or events,considered in the aggregate,that raise substantial doubt about the District's ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control—related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Included in the Financial Report Management is responsible for the other information included in the financial report. The other information comprises the information for compliance with FL Statute 218.39 (3) (c) but does not include the financial statements and our auditor's report thereon. Our opinions on the financial statements do not cover the other information,and we do not express an opinion or any form of assurance thereon. In connection with our audit of the financial statements,our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists,we are required to describe it in our report. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards,we have also issued our report dated April 2, 2024, on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the District's internal control over financial reporting or on compliance.That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. April 2, 2024 2 16IA ? MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of Heritage Bay Community Development District, Collier County, Florida ("District") provides a narrative overview of the District's financial activities for the fiscal year ended September 30, 2023. Please read it in conjunction with the District's Independent Auditor's Report, basic financial statements,accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The liabilities of the District exceeded its assets at the close of the most recent fiscal year resulting in a net position deficit balance of($5,262,404). • The change in the District's total net position in comparison with the prior fiscal year was$616,718, an increase. The key components of the District's net position and change in net position are reflected in the table in the government-wide financial analysis section. • At September 30,2023,the District's governmental funds reported combined ending fund balances of $1,889,446,an increase of$198,276 in comparison with the prior fiscal year.The total fund balance is non-spendable for prepaid items, restricted for debt service, assigned to reserves, and the remainder is available for spending at the District's discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis are intended to serve as the introduction to the District's basic financial statements.The District's basic financial statements are comprised of three components: 1)government-wide financial statements, 2)fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 1) Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District's assets,deferred outflows of resources, liabilities and deferred inflows of resources with the residual amount being reported as net position.Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business-type activities. The governmental activities of the District include the general government (management), and maintenance and operations functions. 2) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives.The District, like other state and local governments,uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements.The District has one fund category: governmental funds. 3 16IA2 OVERVIEW OF FINANCIAL STATEMENTS (Continued) Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflow of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the District's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains two governmental funds for external reporting. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures,and changes in fund balances for the general and debt service funds, both of which are considered major funds. The District adopts an annual appropriated budget for its general fund.A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. 3) Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier, net position may serve over time as a useful indicator of an entity's financial position. In the case of the District, liabilities exceeded assets at the close of the most recent fiscal year. Key components of the District's net position are reflected in the following table: NET POSITION SEPTEMBER 30, 2023 2022 Current and other assets $ 1,925,936 $ 1,708,502 Capital assets, net of depreciation 7,693,095 8,386,701 Total assets 9,619,031 10,095,203 Current liabilities 226,435 219,325 Long-term liabilities 14,655,000 15,755,000 Total liabilities 14,881,435 15,974,325 Net position Net investment in capital assets (6,961,905) (7,368,299) Restricted 844,311 755,612 Unrestricted 855,190 733,565 Total net position $ (5,262,404) $ (5,879,122) The District's net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure) less any related debt used to acquire those assets that is still outstanding. These assets are used to provide services to residents; consequently, these assets are not available for future spending. Although the District's investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. 4 GOVERNMENT-WIDE FINANCIAL ANALYSIS (Continued) 16 I A 2 The restricted portion of the District's net position represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position may be used to meet the District's other obligations. The District's net position increased during the most recent fiscal year. The majority of the increase represents the extent to which ongoing program revenues exceeded the cost of operations and depreciation expense. Key elements of the change in net position are reflected in the following table: CHANGES IN NET POSITION FOR THE FISCAL YEAR END SEPTEMBER 30, 2023 2022 Revenues: Program revenues $ 2,108,971 $ 2,060,084 General revenues 76,121 114,353 Total revenues and special item 2,185,092 2,174,437 Expenses: General government 128,458 157,731 Maintenance and operations 967,258 1,192,702 Interest 472,658 500,255 Total expenses 1,568,374 1,850,688 Change in net position 616,718 323,749 Net position-beginning (5,879,122) (6,202,871) Net position-ending $ (5,262,404) $ (5,879,122) As noted above and in the statement of activities,the cost of all governmental activities during the fiscal year ended September 30, 2023 was $1,568,374. The costs of the District's activities were primarily funded by program revenues.As in prior fiscal year,program revenues are comprised primarily of assessments. In total, expenses decreased from the prior fiscal year, mainly due to a decrease in repairs and maintenance expenses. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors.The general fund budget for the fiscal year ended September 30, 2023 was amended to increase appropriations by$50,000.Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2023. CAPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets At September 30,2023,the District had$19,361,811 invested in capital assets for its governmental activities. In the government-wide financial statements depreciation of$11,668,716 has been taken,which resulted in a net book value of$7,693,095. More detailed information about the District's capital assets is presented in the notes of the financial statements. Capital Debt At September 30, 2023, the District had $14,655,000 in Bonds outstanding for its governmental activities. More detailed information about the District's capital debt is presented in the notes of the financial statements. 5 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND OTHER EVENTS I 6 I A ? The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition, it is anticipated that the general operations of the District will remain fairly constant. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, land owners,customers, investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information,contact the Heritage Bay Community Development District's Finance Department at 210 N. University Drive, Suite 702, Coral Springs, Florida, 33071. 6 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30, 2023 Governmental Activities ASSETS Cash and cash equivalents $ 883,977 Due from other governments 23,194 Prepaids 2,846 Restricted assets: Investments 1,015,919 Capital assets: Nondepreciable 64,513 Depreciable, net 7,628,582 Total assets 9,619,031 LIABI LITI ES Accounts payable 36,490 Accrued interest payable 189,945 Non-current liabilities: Due within one year 1,110,000 Due in more than one year 13,545,000 Total liabilities 14,881,435 NET POSITION Net investment in capital assets (6,961,905) Restricted for debt service 844,311 Unrestricted 855,190 Total net position $ (5,262,404) See notes to the financial statements 7 1 6 I A 2 c 2 7 k 7 • / \ / \ / / / 2 ? E e c § 2 � � k $ CO CO k ¥ = •Q e / + L c \ § z / O @ _ Et) @ \ \ "0 . , 0") e Co R w ® o m f a 2 'Cr 'cr c csi = e = - e = = c R R \ J \ k & ( \ \ . E o co ® .[ E 2 E 2 to - e G \ f « e n & ¢ @ w e a) s- $ 2 ( £ E k \ § § ( I- 05a � \ � / co- ON0 — # % \ \ 7 � 2 \ \ � % 2r noo To EEE « � � � � / ƒ � ® e % / \ � 0_ >-« � cc � 0ZZ 2 weR � o e f . < w oz > 0 � � $ / S / / CTwowcc u) y Non AI- \ / � ( � \ � k/ - co) \ k � ° § E LI ® m 00 w I- cn cn ƒ 0 - _c / fas ( 2 0 E 7 ? f § mE. 2 E f E F / c @ § e 2 § / \ C \ 0 / o 2 C c § $ e t / ) / i \ / e (9 E 1 6 I A 2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30, 2023 Major Funds Total Debt Service Governmental General Series 2018 Funds ASSETS Cash $ 883,977 $ $ 883,977 Investments - 1,015,919 1,015,919 Due from other governments 4,857 18,337 23,194 Prepaid items 2,846 - 2,846 Total assets _$ 891,680 $ 1,034,256 $ 1,925,936 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 36,490 $ - $ 36,490 Total liabilities 36,490 - 36,490 Fund balance: Nonspendable: Prepaid items 2,846 - 2,846 Restricted for: Debt service - 1,034,256 1,034,256 Assigned to: Operating reserves 95,566 - 95,566 Reserves- Lake Erosion 14,687 - 14,687 Reserves - Lakes 221,725 - 221,725 Reserves - Stormwater System 77,130 - 77,130 Unassigned 443,236 - 443,236 Total fund balance 855,190 1,034,256 1,889,446 Total liabilities and fund balance $ 891,680 $ 1,034,256 $ 1,925,936 See notes to the financial statements 9 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE BALANCE SHEET -GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2023 Total fund balances- governmental funds $ 1,889,446 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net position includes those capital assets, net of any accumulated depreciation, in the net position of the government as a whole. Cost of capital assets 19,361,811 Accumulated depreciation (11,668,716) 7,693,095 Liabilities not due and payable from current available resources are not reported as liabilities in the governmental fund statements. All liabilities, both current and long-term, are reported in the government-wide financial statements. Accrued interest payable (189,945) Bonds payable (14,655,000) (14,844,945) Net position of governmental activities $ (5,262,404) See notes to the financial statements 10 161A ? HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 Major Funds Total Debt Service Governmental General Series 2018 Funds REVENUES Assessments $ 432,649 $ 1,628,463 $ 2,061,112 Miscellaneous revenue 29,750 - 29,750 Interest 46,371 47,859 94,230 Total revenues 508,770 1,676,322 2,185,092 EXPENDITURES Current: General government 113,493 14,965 128,458 Maintenance and operations 273,652 - 273,652 Debt Service: Principal - 1,100,000 1,100,000 Interest - 484,706 484,706 Total expenditures 387,145 1,599,671 1,986,816 Excess (deficiency) of revenues over (under) expenditures 121,625 76,651 198,276 Fund balance- beginning 733,565 957,605 1,691,170 Fund balance-ending $ 855,190 $ 1,034,256 $ 1,889,446 See notes to the financial statements 11 16IA2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 Net change in fund balances- total governmental funds $ 198,276 Amounts reported for governmental activities in the statement of activities are different because: Repayment of long-term liabilities are reported as expenditures in the governmental fund financial statements, but such repayments reduce liabilities in the statement of net position and are eliminated in the statement of activities. 1,100,000 The change in accrued interest on long-term liabilities between the current and prior fiscal years is recorded in the statement of activities, but not in the governmental fund financial statements. 12,048 Depreciation on capital assets is not recognized in the governmental fund financial statements, but is reported as an expense in the statement of activities. (693,606) Change in net position of governmental activities $ 616,718 See notes to the financial statements 12 16IA ? HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 —NATURE OF ORGANIZATION AND REPORTING ENTITY Heritage Bay Community Development District("District")was created on May 1,2005 by Ordinance 05-24 of the Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980, otherwise known as Chapter 190, Florida Statutes. The Act provides among other things, the power to manage basic services for community development, power to borrow money and issue bonds,and to levy and assess non- ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected by qualified electors within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board ("GASB") Statements. Under the provisions of those standards, the financial reporting entity consists of the primary government,organizations for which the District is considered to be financially accountable,and other organizations for which the nature and significance of their relationship with the District are such that, if excluded,the financial statements of the District would be considered incomplete or misleading.There are no entities considered to be component units of the District;therefore, the financial statements include only the operations of the District. NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements(i.e.,the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part,the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues.Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment; operating-type special assessments for maintenance and debt service are treated as charges for services and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues. 13 1 6 I A ? NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred,regardless of the timing of related cash flows.Assessments are recognized as revenues in the year for which they are levied.Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Assessments Assessments are non-ad valorem assessments on benefited lands within the District.Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1. The District's annual assessments for operations and debt service are billed and collected by the County Tax Assessor/Collector for non-Developer owned lots. The amounts remitted to the District are net of applicable discounts or fees. In addition, amounts remitted by the County Tax Assessor/Collector include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period.The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental funds: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Debt Service Fund The debt service funds are used to account for the accumulation of resources for the annual payment of principal and interest on long-term debt. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed. 14 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity Restricted Assets These assets represent cash and investments set aside pursuant to Bond covenants or other contractual restrictions. Deposits and Investments The District's cash and cash equivalents are considered to be cash on hand and demand deposits (interest and non-interest bearing). The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17) Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury. Securities listed in paragraph c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. The District records all interest revenue related to investment activities in the respective funds. Investments are measured at amortized cost or reported at fair value as required by generally accepted accounting principles. Inventories and Prepaid Items Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets,which include property,plant and equipment,and infrastructure assets(e.g.,roads,sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property,plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Infrastructure 25 Imprmements other than buildings 10-25 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported in the governmental fund financial statements. 15 1 6 I A2 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Unearned Revenue Governmental funds report unearned revenue in connection with resources that have been received, but not yet earned. Long-Term Obligations In the government-wide financial statements long-term debt and other long-term obligations are reported as liabilities in the statement of net position. Bond premiums and discounts are deferred and amortized ratably over the life of the Bonds. Bonds payable are reported net of applicable premiums or discounts. Bond issuance costs are expensed when incurred. In the fund financial statements, governmental fund types recognize premiums and discounts, as well as issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs,whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Deferred Outflows/Inflows of Resources In addition to assets,the statement of financial position will sometimes report a separate section for deferred outflows of resources.This separate financial statement element, deferred outflows of resources,represents a consumption of net position that applies to a future period(s)and so will not be recognized as an outflow of resources (expense/expenditure) until then. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s)and so will not be recognized as an inflow of resources (revenue) until that time. Fund Equity/Net Position In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. The District can establish limitations on the use of fund balance as follows: Committed fund balance —Amounts that can be used only for the specific purposes determined by a formal action(resolution)of the Board of Supervisors. Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action (resolution) that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance — Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed.The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year's appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment. The District first uses committed fund balance,followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. 16 161A2 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Fund Equity/Net Position (Continued) Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets, restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District's Bond covenants or other contractual restrictions. Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3—BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget.Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund.All annual appropriations lapse at fiscal year-end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year. NOTE 4—DEPOSITS AND INVESTMENTS Deposits The District's cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral (generally, U.S. Governmental and agency securities, state or local government debt, or corporate bonds)to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository,the remaining public depositories would be responsible for covering any resulting losses. 17 16IA ? NOTE 4—DEPOSITS AND INVESTMENTS (Continued) Investments The District's investments were held as follows at September 30, 2023: Investment Amortized cost Credit Risk Maturity First American Govemment Obligation Weighted average of the Fund CL Y $ 1,015,919 S&P AAAm fund portfolio:24 days Totallmestments $ 1,015,919 Credit risk—For investments, credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investment type are included in the preceding summary of investments. Concentration risk—The District places no limit on the amount the District may invest in any one issuer. Interest rate risk—The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. However, the Bond Indenture limits the type of investments held using unspent proceeds. Fair Value Measurement—When applicable, the District measures and records its investments using fair value measurement guidelines established in accordance with GASB Statements. The framework for measuring fair value provides a fair value hierarchy that prioritizes the inputs to valuation techniques. These guidelines recognize a three-tiered fair value hierarchy, in order of highest priority, as follows: • Level 1:Investments whose values are based on unadjusted quoted prices for identical investments in active markets that the District has the ability to access; • Level 2:Investments whose inputs-other than quoted market prices-are observable either directly or indirectly; and, • Level 3: Investments whose inputs are unobservable. The fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the entire fair value measurement. Valuation techniques used should maximize the use of observable inputs and minimize the use of unobservable inputs. Money market investments that have a maturity at the time of purchase of one year or less and are held by governments other than external investment pools should be measured at amortized cost. Accordingly, the District's investments have been reported at amortized cost above. 18 1 6 1 A ? NOTE 5—CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30, 2023 was as follows: Beginning Ending Balance Additions Reductions Balance Governmental activities Capital assets, not being depreciated Land improvements $ 64,513 $ - $ - $ 64,513 Total capital assets, not being depreciated 64,513 - - 64,513 Capital assets, being depreciated Infrastructure 15,715,589 - - 15,715,589 Improvements other than buildings 3,581,709 - - 3,581,709 Total capital assets, being depreciated 19,297,298 - - 19,297,298 Less accumulated depreciation for: Infrastructure 10,660,262 550,338 - 11,210,600 Improvements other than buildings 314,848 143,268 - 458,116 Total accumulated depreciation 10,975,110 693,606 - 11,668,716 Total capital assets, being depreciated, net 8,322,188 (693,606) - 7,628,582 Governmental activities capital assets, net $ 8,386,701 $ (693,606) $ - $ 7,693,095 Depreciation expense was charged to maintenance and operations function. NOTE 6—LONG-TERM LIABILITIES Series 2018 On April 11,2018,the District issued$16,095,000 of Capital Improvement Revenue Refunding Bonds,Series 2018A-1 and$3,775,000 Capital Improvement Bond Series 2018A-2 due on May 1,2036 with interest rates ranging from 2.0% to 3.5%. The 2018A-1 Bonds were issued to refund the Series 2014 Bonds while the 2018A-2 Bonds were issued to finance the cost of construction for the 2018 project. Interest is to be paid semiannually on each May 1 and November 1,commencing November 1,2018. Principal on the Bonds is to be paid serially commencing May 1, 2020 through May 1, 2036. Series 2018A-1 Bonds are subject to optional and extraordinary mandatory redemption at the times, in the amounts and at the redemption prices. Series 2018A-2 Bonds are not subject to optional redemption but are subject to extraordinary mandatory redemption at the times, in the amounts and at the redemption prices, in the manner determined by the Bond Registrar if certain events occurred as outlined in the Bond Indenture. This occurred during the current fiscal year as the District used excess funds on hand to prepay$10,000 of the Series 2018A2 Bonds. The Bond Indenture established a debt service reserve requirement as well as other restrictions and requirements relating principally to the use of proceeds to pay for the infrastructure improvements and the procedures to be followed by the District on assessments to property owners. The District agrees to levy special assessments in annual amounts adequate to provide payment of debt service and to meet the reserve requirements. The District was in compliance with the requirements at September 30, 2023. 19 I61A NOTE 6—LONG-TERM LIABILITIES (Continued) Lonq-term Debt Activity Changes in long-term liability activity for the fiscal year ended September 30, 2023 were as follows: Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental actiuties Bonds payable: Series 2018 $ 15,755,000 $ - $ 1,100,000 $ 14,655,000 $ 1,110,000 Total $ 15,755,000 $ - $ 1,100,000 $ 14,655,000 $ 1,110,000 At September 30, 2023, the scheduled debt service requirements on the long-term debt were as follows: Year ending Governmental Activities September 30: Principal Interest Total 2024 $ 1,110,000 $ 455,869 $ 1,565,869 2025 1,145,000 426,731 1,571,731 2026 1,175,000 395,244 1,570,244 2027 1,210,000 359,994 1,569,994 2028 1,250,000 323,694 1,573,694 2029-2033 5,345,000 1,087,825 6,432,825 2034-2036 3,420,000 237,976 3,657,976 Total $ 14,655,000 $ 3,287,333 $ 17,942,333 NOTE 7—DEFICIT NET POSITION The District has a government-wide net position deficit of($5,262,404)as of September 30,2023.There is no such deficit reflected in the governmental fund statements. The deficit in the government-wide statement of net position primarily relates to the excess of the amount of long-term debt outstanding over the amount of capital assets, net of accumulated depreciation. In a prior year, various infrastructure improvements necessary to complete the District were financed through the issuance of long-term debt but were conveyed to other entities for maintenance.Those capital assets are not included in the assets of the District; however, the long-term debt associated with those assets remains a liability of the District. NOTE 8—MANAGEMENT COMPANY The District has contracted with a management company to perform management advisory services,which include financial and accounting services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting, financial reporting, computer and other administrative costs. NOTE 9—RISK MANAGEMENT The District is exposed to various risks of loss related to torts;theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks;coverage may not extend to all situations.There were no settled claims during the past three years. 20 161A2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL-GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 Variance with Final Budget- Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Assessments $ 429,468 $ 429,468 $ 432,649 $ 3,181 Miscellaneous revenue - - 29,750 29,750 Interest 2,500 2,500 46,371 43,871 Total revenues 431,968 431,968 508,770 76,802 EXPENDITURES Current: General government 137,376 137,376 113,493 23,883 Physical environment 294,592 344,592 273,652 70,940 Total expenditures 431,968 481,968 387,145 94,823 Excess (deficiency) of revenues over (under) expenditures - (50,000) 121,625 171,625 OTHER FINANCING SOURCES Use of fund balance - 50,000 - (50,000) Total other financing sources - 50,000 - (50,000) Net change in fund balances $ - $ - 121,625 $ 121,625 Fund balance- beginning 733,565 Fund balance-ending $ 855,190 See notes to required supplementary information 21 1 6 I A 2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The District's budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America (generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate.Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. The general fund budget for the fiscal year ended September 30, 2023 was amended to increase appropriations by $50,000. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2023. 22 1 6 I A 2 HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA OTHER INFORMATION-DATA ELEMENTS REQUIRED BY FL STATUTE 218.39(3)(C) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2023 UNAUDITED Element Comments Number of District employees compensated in the last pay period of the District's 0 fiscal year being reported. Number of independent contractors compensated to whom nonemployee compensation was paid in the last month of the District's fiscal year being 3 reported. Employee compensation $5,000 Independent contractor compensation $103,197 Construction projects to begin on or after October 1; (>$65K) Not applicable See the Schedule of Revenues, Expenditures and Budget variance report Changes in Fund Balance-Budget and Actual- General Fund Non ad valorem special assessments; Special assessment rate Operations and maintenance-$429.48 Debt service-$907.69-$1,928.85 Special assessments collected $2,061,112 Outstanding Bonds: see Note 6 for details 23 951 Yamato Road • Suitl286 ' A Boca Raton, Florida 33431 lir Grau & Associates (561) 994-9299 • (800) 299-4728 Fax (561) 994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com ....) INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Heritage Bay Community Development District Collier County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States,the financial statements of the governmental activities and each major fund of Heritage Bay Community Development District, Collier County, Florida ("District") as of and for the fiscal year ended September 30, 2023, and the related notes to the financial statements, which collectively comprise the District's basic financial statements,and have issued our opinion thereon dated April 2, 2024. Report on Internal Control Over Financial Reporting In planning and performing our audit of the financial statements,we considered the District's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control.Accordingly,we do not express an opinion on the effectiveness of the District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control,such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies.Given these limitations,during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.However,material weaknesses or significant deficiencies may exist that were not identified. Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion.The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 24 16 A Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance.Accordingly,this communication is not suitable for any other purpose. April 2, 2024 25 1 I 951 Yamato Road • Suite 280 Boca Raton, Florida 33431 rai Grau & Associates (561) 994 929 5823 0) 299-4728 Fax(561)CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA To the Board of Supervisors Heritage Bay Community Development District Collier County, Florida We have examined Heritage Bay Community Development District, Collier County, Florida's ("District") compliance with the requirements of Section 218.415,Florida Statutes, in accordance with Rule 10.556(10)of the Auditor General of the State of Florida during the fiscal year ended September 30,2023. Management is responsible for the District's compliance with those requirements.Our responsibility is to express an opinion on the District's compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants.Those standards require that we plan and perform the examination to obtain reasonable assurance about whether the District complied, in all material respects,with the specified requirements referenced in Section 218.415, Florida Statutes. An examination involves performing procedures to obtain evidence about whether the District complied with the specified requirements. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance,whether due to fraud or error.We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion. Our examination does not provide a legal determination on the District's compliance with specified requirements. We are required to be independent and to meet our other ethical responsibilities in accordance with relevant ethical requirements relating to the examination engagement. In our opinion, the District complied, in all material respects, with the aforementioned requirements for the fiscal year ended September 30, 2023. This report is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives,the Florida Auditor General,management,and the Board of Supervisors of Heritage Bay Community Development District, Collier County, Florida and is not intended to be and should not be used by anyone other than these specified parties. April 2, 2024 26 1"---D l951 Yamato Road • Suite 2. 'e Boca Raton, Florida 33431 Grau & Associates (561) 994-9299 • (800) 299-4728 Fax(561) 994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com „.,.......) MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Heritage Bay Community Development District Collier County, Florida Report on the Financial Statements We have audited the accompanying basic financial statements of Heritage Bay Community Development District, Collier County, Florida ("District")as of and for the fiscal year ended September 30, 2023 and have issued our report thereon dated April 2, 2024. Auditor's Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Auditor General. Other Reporting Requirements We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards; and Independent Auditor's Report on an examination conducted in accordance with AICPA Professional Standards, AT-C Section 315, regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General. Disclosures in those reports,which are dated April 2, 2024, should be considered in conjunction with this management letter. Purpose of this Letter The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General of the state of Florida.Accordingly, in connection with our audit of the financial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. II. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies,as applicable, management,and the Board of Supervisors of Heritage Bay Community Development District, Collier County, Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Heritage Bay Community Development District, Collier County, Florida and the personnel associated with it,for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. April 2, 2024 27 I 6 IA ? REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS None III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls,the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made in the preceding annual financial audit report for the fiscal year ended September 30, 2022. 2. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2023. 3. Noncompliance with provisions of contracts or grant agreements, or abuse,that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2023. 4. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 5. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 6. We applied financial condition assessment procedures and no deteriorating financial conditions were noted as of September 30,2023. It is management's responsibility to monitor financial condition,and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 7. Management has provided the specific information required by Section 218.39(3)(c) in the Other Information section of the financial statements on page 23. 28 Memorandum of Understanding 1 6 1 A 2 Between Inframark Community Management("Inframark") and Heritage Bay Community Development District("District") This Memorandum of Understanding ("MOU") sets forth the terms and understanding between Inframark and the District related to payroll processing for Supervisors as well as District employees. Background and Purpose Inframark is implementing the use of automated data processing through ADP for payroll processing. ADP is a proven industry leader in providing payroll, human resources, and tax solutions for over 75 years. ADP is also an industry leader in data security and business protection. Benefits ADP offers benefits for Inframark staff as well as District users. • ADP allows payroll processing that is seamless, including direct deposit, physical checks, and W-2 statements; and it is fully integrated in Inframark's accounting software. • Users have access to a self-service portal, available online or in a mobile app, giving access to information and records. Effective Date Inframark is rolling out ADP for all payroll beginning April 1, 2024. The District currently pays approximately $57 for payroll-related fees. For the remainder of fiscal year 2024, Inframark will absorb the incremental costs associated with ADP. Beginning fiscal year 2025 on October 1, 2024, the cost to the District will be approximately $181 per year, which can be included in the Inframark management fee, or can be an additional line item in the budget. Thank you, District Manager Memorandum of Understanding 1 6 + A Between Inframark Community Management("Inframark") and Heritage Bay Community Development District ("District") This Memorandum of Understanding ("MOU") sets forth the terms and understanding between Inframark and the District related to accounts payable software. Background and Purpose Inframark is updating the accounting software, including a more robust accounts payable system, Avid Strongroom ("Strongroom"),which will replace the current Avid system. Benefits Strongroom offers benefits for Inframark staff as well as District users. • Strongroom automates the invoicing process, allows users to approve invoices online, streamlines the approval process, reduces the need for manual entry of invoices which thereby reduces the risk of errors, is scalable for growth, and reduces fraud risk. • Strongroom allows users to monitor invoice statuses, same as before with Avid. Effective Date Inframark has already rolled out use of Strongroom. All emails sent to the previous email address will be forwarded to the new one, InframarkCMS@payableslockbox.com, so as to provide a seamless transition. Contact Information for Supervisor/staff training on the new system: Paula.Davis@inframark.com New email to start giving vendors to send invoices to: New email: lnframarkCMSpayableslockbox.com Thank you, • District Manager Heritage Bay Umbrella Association, Inc. 1 6 I A 2024 Resolution Regarding Responsibility for Maintenance of Surface Water Management System (Including Recreational Lakes) and Disbursement of Umbrella Association Funds WHEREAS, Heritage Bay Umbrella Association, Inc. is a non-profit Florida corporation subject to a Declaration dated January 6, 2006, the declarants of which were the developers of two three contiguous Naples, Florida residential and commercial communities, The Quarry, Heritage Bay Golf& CC, and the Heritage Bay Commercial Properties including the Affordable Housing and Cameron Commons; and WHEREAS, the developers originally contemplated that the Umbrella Association would be responsible for and would undertake all maintenance of the common Surface Water Management System ("SWMS") that serves the three; and WHEREAS, in actual practice over roughly the last two decades, maintenance of the SWMS (including the Recreational Lakes) has been undertaken, and the cost of such maintenance has been borne, separately and uniquely by the three communities; and WHEREAS, although the Umbrella Association originally was the holder of the Permit issued by the South Florida Water Management District for the entire Heritage Bay PUD, the SFWMD amended and split the Permit, making the HB CDD responsible for maintenance of all of the Heritage Bay side property, making The Quarry Community Development District ("Quarry CDD") responsible for maintenance of the Quarry property and the Commercial Property responsible for its property.; and WHEREAS, under Section 8 of the Umbrella Declaration and Exhibit G thereto (entitled "The Quarry Recreational Lakes & Docks Use Regulations"), primary responsibility for each Recreational Lake is assigned to the community within which such lake lies, and residents of The Quarry have the right to use the Recreational Lakes for boating, water skiing and fishing (subject to various restrictions and rules stated in Exhibit G); and WHEREAS, the Heritage Bay CDD is responsible for the maintenance of the lakes within their property, the Heritage Bay CDD has established a standard of Recreational Lake maintenance acceptable to the Umbrella Association Board of Directors consistent with Quarry use for boating, water skiing and fishing; and WHEREAS, all three communities have shown to be capable of performing the SFWMD Heritage Bay PUD PERMIT responsibilities, the HBUA Board of Directors recommends no longer collecting yearly dues from Heritage Bay Golf& CC and The Quarry to be dispersed back to same. Further, the HBUA recommends if there is a question of responsibility the SFWMD be the first point of solution, with the HBUA remaining available as needed; and WHEREAS, the Umbrella Association continues (a) to recognize and support the existing practice of separate maintenance of the SWMS by The Quarry, Heritage Bay Golf& CC, and Heritage Bay Commercial Property, consistent with the amended Permit, (b) to disburse accumulated Umbrella funds (net of expenses) to the responsible parties for the purpose of funding SWMS maintenance, (c) to cease the yearly practice of collecting $25/door in Heritage Bay Golf& CC and $50/door in The Quarr, and (d) to take the necessary steps to unwind the current management company, and (e) to provide as needed, for an annual meeting of all responsible and interested parties at which information would be shared in the interest of ensuring that "best maintenance practices" are foovd I A 2 in maintaining the SWMS; NOW THEREFORE, BE IT RESOLVED THAT: 1. The Umbrella Association hereby recognizes and supports continuation of the existing practice of separate maintenance of the SWMS by The Quarry, Heritage Bay Golf& CC, and Heritage Bay Commercial Property, consistent with the amended Permit. It is understood that, on the Heritage Bay side, Permit responsibility rests with and maintenance shall be undertaken by the HB CDD. It is understood that, on the Quarry side, Permit responsibility rests with the Quarry CDD and maintenance shall be undertaken by the Quarry CDD, and on the Commercial Property Permit responsibility rests with the Commercial Property Owner's Association and maintenance shall be undertaken by the Commercial Property. 2. The existing Umbrella Association annual assessment of$25 per Dwelling Unit in The Quarry and Heritage Bay residential communities shall be ceased. The current Board will work with Precedent Management Company to unwind the HBUA accounts, pay off any remaining accounting requirements, and disperse 50/50 any remaining funds to The Quarry and Heritage Bay Golf& CC. 3. The Umbrella Association will remain available to host a Best Practices meeting to be attended by all of the entities responsible for Heritage Bay PUD SWMS maintenance, as well as all other interested parties as needed. The SFWMD shall be the first avenue of recourse if a community fails to maintain their portion of the Permit. 4. This Resolution is adopted by the Umbrella Association Board members signing below, without the need fora meeting, pursuant to Section 4.13 of the Umbrella Association's Bylaws. By signing below, each member expressly consents to the adoption of this Resolution without a meeting. The signing of this Resolution by 4 (four) members of the Umbrella Association Board shall be sufficient to make such Resolution an act of the Umbrella Association, as if taken at a duly noticed Board meeting with the affirmative vote of 4 (four) members. Laura Severance cz_.Date: 3 3d a1 pL� Laura Ellison: -, „7-k 2LL -. Date: ._`-) /-3 L. )� ,, / Paul Schlatter: � � "-��/'4 �%L-f'- �-- Date: � �3v - 2 y / `7� Grant Stewart: Date: Richard Murray: Date: of 020/ l6IA2 From: Laura Severance<lasmas11@gmail.com> Sent: Friday,April 12, 2024 2:24:41 PM To: Lisa Bowser<Ibowser@precedentmgt.com> Cc:vjames@moorepm.com <vjames@moorepm.com>; Laura Ellison <Iaurabeurmanellisoni comcast.net>;Grant<gbstewsiwaol.com>; Richard Murray <richard.murray@mvesc.org>; Paul Schlatter<schlatterpaul@gmail.com>; Edwin Hubbard <ehubbard@heritagebavcdd.com>; Dean Britt<dbritt@quarrycdd.org> Subject:Check Requests HI Lisa, Per the HBUA Board Meeting yesterday,4/10/2024, please disperse the following: $45,00o to Quarry CDD $31,250 to Heritage Bay CDD For SWMS Maintenance. Thank You, Laura Severance HBUA President 1 6 I A 2 From: Edwin Hubbard<ehubbard@heritagebavcdd.com> Sent: Monday,April 8, 2024 12:21 PM To: Laura Severance<lasmas11@gmail.com> Subject: Re: UPDATED HBUA Meeting Info Thursday April 11,2024 3:30pm Laura, As always you have done a super and thorough job with this new memorandum and I support what your board is recommending. I will assume for this year, 2024,we will likely see our full $31250 returned to us,we will have no assessment for 2025, and sometime in 2025 the HBUA will return any reserves accumulated to be divided up 50/50. Take care and as always, I appreciate the hard work you have put into making the UA a viable function. Take care, Ed Get Outlook for iOS From: Laura Severance<lasmas11@gmail.com> Sent: Friday,April 5,2024 6:58:17 AM To: Laura Ellison<laurabeurmanellison@comcast.net>;gbstews<gbstews@aol.com>; Paul Schlatter <schlatterpaul@gmail.com>; Laura Severance<lasmas11@gmail.com>; Richard Murray <richard.murrav@mvesc.org>; Lisa Bowser<lbowser@precedentmgt.com>; Edwin Hubbard <ehubbard@heritagebavcdd.com>; Dean Britt<dbritt@quarrycdd.org>; Faircloth,Justin <Tustin.faircloth@inframark.com>;Scott Gavin<scott.garvin( fsresidential.com>; Mrentzing@aglnaples.com<Mrentzing cigInaples.com>;cheryl olilla<cherylollila@hotmail.com>; peter rietz<peter@rietzlawfirm.com>; Peter Keddie<quarrvkeds@gmail.com>; Rodney Whisman <rwhisman@pglnaples.com> Subject: UPDATED HBUA Meeting Info Thursday April 11, 2024 3:30pm Hello All, The HBUA Board of Directors has passed Resolution 2o24--Please see attached. Originally the HBUA was formed to eventually take over servicing the Permit for the entire PUD. In reality that did not evolve as originally planned. Each Community has serviced its portion of the Permit, and as such the HBUA Board has decided to wind down.The HBUA will no longer collect yearly dues, and is in the process of paying out its holdings to the two Residential Communities.This process will take until April 2025 in order to file a final Tax Return and disperse any remaining monies. The HBUA remains available to the Communities and may be called up to assist as needed in the future. The Best Practices Meeting Scheduled for this coming Thursday April 11th is available for you to attend, however,the Quarry CDD is unable to attend, and we have not heard back from the Commercial Property. I also contacted Ed Hubbard with the Heritage Bay CDD 16IA2 and he too will decline attending since the Quarry CDD is unable to attend. The HBUA Board plans to use the meeting time to finalize its wind down efforts. I do want to share with the group a few interchanges I had with Dean Britt, Quarry CDD Chairman, and Ed Hubbard, Heritage Bay CDD Chairman: From Dean: "Laura Thank you,All that you say makes sense. I see Mark Puthoff(The Quarry CAM) on a regular basis and have reached out to Ed from Heritage to build a relationship with him and the CDD over there. Discussions continue with our neighbors to the west about trespassing;And I have regular calls with SFWMD, Crew, Corkscrew, and Collier County Extension. I think we have it covered, Dean" From Ed: "Hi Laura, Interesting development with the "winding down" of the UA. Makes sense. One question which kind of concerns me; who will be responsible for overseeing the commercial area and their ongoing responsibilities? This seems like a glaring omission in as much as HB and TQ have active management of our portions of the SWMS and I would assume the commercial area does not. Will await your response. Ed" Sincerely and on behalf of the HBUA Board of Directors, Laura Severance HBUA President 1 6 I A 2 Heritage Bay Community Development District Financial Report March 31, 2024 Prepared by � IWNFRASiAMARK iVC,U4t NAvnr,t tItrt S[PV,C[S HERITAGE BAY 1 6 1 A Community Development District Table of Contents Page# FINANCIAL STATEMENTS BalanceSheet -All Funds .................................................................................... 1 Statement of Revenues, Expenditures and Changes in Fund Balance GeneralFund .................................................................. 2-3 DebtService Fund .................................................................................... 4 SUPPORTING SCHEDULES TrendReport .................................................................................... 5-6 Non-Ad Valorem Special Assessments ..................................................................... 7 Cashand Investment Report .................................................................................... 8 Bank Reconciliation 9 CheckRegister .................................................................................... 10 Invoices .................................................................................... 11-12 I6IA2 Heritage Bay Community Development District Financial Statements (Unaudited) March 31, 2024 HERITAGE BAY 16 I A 2 Community Development District Governmental Funds Balance Sheet March 31, 2024 SERIES 2018 DEBT ACCOUNT DESCRIPTION GENERAL FUND SERVICE FUND TOTAL ASSETS Cash-Checking Account $ 597,867 $ - $ 597,867 Due From Other Funds - 23,530 23,530 Investments: Money Market Account 704,915 - 704,915 Prepayment Account - 11,437 11,437 Reserve Fund - 385,617 385,617 Revenue Fund - 1,943,425 1,943,425 TOTAL ASSETS $ 1,302,782 $ 2,364,009 $ 3,666,791 LIABILITIES Accounts Payable $ 37,134 $ - $ 37,134 Accrued Expenses 5,737 - 5,737 Due To Other Funds 23,530 - 23,530 TOTAL LIABILITIES 66,401 - 66,401 FUND BALANCES Restricted for: Debt Service - 2,364,009 2,364,009 Assigned to: Operating Reserves 95,566 - 95,566 Reserves-Erosion Control 14,687 - 14,687 Reserves-Lakes 221,725 - 221,725 Reserves-Stormwater System 77,130 - 77,130 Unassigned: 827,273 - 827,273 TOTAL FUND BALANCES $ 1,236,381 $ 2,364,009 $ 3,600,390 TOTAL LIABILITIES&FUND BALANCES $ 1,302,782 $ 2,364,009 $ 3,666,791 1 HERITAGE BAY 1 6 ( A Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 51,001 $ 25,500 $ 43,433 $ 17,933 Interest-Tax Collector - - 1,814 1,814 Special Assmnts-Tax Collector 505,604 452,713 489,035 36,322 Special Assmnts-Reserves 31,250 26,763 30,226 3,463 Special Assmnts-Discounts (21,474) (18,119) (19,729) (1,610) TOTAL REVENUES 566,382 486,857 544,779 57,922 EXPENDITURES Administration P/R-Board of Supervisors 9,000 4,500 2,000 2,500 FICA Taxes 689 344 153 191 ProfServ-Arbitrage Rebate 600 600 - 600 ProfServ-Dissemination Agent 1,500 125 125 - ProfServ-Engineering 12,000 6,000 1,113 4,887 ProfServ-Legal Services 11,500 5,750 1,092 4,658 ProfServ-Mgmt Consulting 52,078 26,039 21,699 4,340 ProfServ-Property Appraiser 8,053 8,053 8,271 (218) ProfServ-Special Assessment 7,428 7,428 7,212 216 ProfServ-Trustee Fees 8,468 8,468 2,846 5,622 ProfServ-Web Site Maintenance 1,238 619 517 102 Auditing Services 5,000 5,000 3,500 1,500 Website Compliance 1,553 777 776 1 Postage and Freight 1,000 500 226 274 Insurance-General Liability 9,419 9,419 8,936 483 Printing and Binding 1,800 1,250 1,217 33 Legal Advertising 2,000 1,000 498 502 Misc-Bank Charges 100 50 - 50 Misc-Assessment Collection Cost 10,737 9,341 11,580 (2,239) Misc-Web Hosting 1,500 750 - 750 Office Supplies 100 50 - 50 Annual District Filing Fee 175 175 175 - Total Administration 145,938 96,238 71,936 24,302 Field ProfServ-Field Management 14,440 7,220 2,407 4,813 R&M-Contingency 100 100 - 100 Total Field 14,540 7,320 2,407 4,913 2 HERITAGE BAY „ Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Lakes and Ponds Contracts-Lake and Wetland 71,200 35,600 33,600 2,000 Contracts-Water Analysis 9,861 4,931 - 4,931 Contracts-Water Quality 20,905 10,453 2,820 7,633 Contracts-Lakes 30A&30B 24,000 12,000 12,000 - Contract-Sediment Testing 5,483 2,741 - 2,741 R&M-Aquascaping 4,175 2,087 - 2,087 R&M-Stormwater System 4,000 2,000 - 2,000 R&M-Lake Erosion 100,000 50,000 40,825 9,175 R&M-Contingency 7,825 3,913 - 3,913 Reserve-Lakes 140,000 140,000 - 140,000 Reserve-Stormwater System 18,455 18,455 - 18,455 Total Lakes and Ponds 405,904 282,180 89,245 192,935 TOTAL EXPENDITURES 566,382 385,738 163,588 222,150 Excess(deficiency)of revenues Over(under)expenditures - 101,119 381,191 280,072 Net change in fund balance $ - $ 101,119 $ 381,191 $ 280,072 FUND BALANCE,BEGINNING(OCT 1,2023) 855,190 855,190 855,190 FUND BALANCE,ENDING $ 855,190 $ 956,309 $ 1,236,381 3 1 6 I A 2 HERITAGE BAY Community Development District Series 2018 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2024 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 1,000 $ 500 $ 27,398 $ 26,898 Special Assmnts-Tax Collector 1,689,155 1,641,956 1,633,799 (8,157) Special Assmnts-Discounts (67,566) (64,348) (62,076) 2,272 TOTAL REVENUES 1,622,589 1,578,108 1,599,121 21,013 EXPENDITURES Administration ProfServ-Property Appraiser 25,337 25,337 - 25,337 Misc-Assessment Collection Cost 33,783 32,840 31,434 1,406 Total Administration 59,120 58,177 31,434 26,743 Debt Service Principal Debt Retirement 1,115,000 - - - Principal Prepayments - - 10,000 (10,000) Interest Expense 456,150 228,075 227,934 141 Total Debt Service 1,571,150 228,075 237,934 (9,859) TOTAL EXPENDITURES 1,630,270 286,252 269,368 16,884 Excess(deficiency)of revenues Over(under)expenditures (7,681) 1,291,856 1,329,753 37,897 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance (7,681) - - - TOTAL FINANCING SOURCES(USES) (7,681) - - - Net change in fund balance $ (7,681) $ 1,291,856 $ 1,329,753 $ 37,897 FUND BALANCE,BEGINNING(OCT 1,2023) 1,034,256 1,034,256 1,034,256 FUND BALANCE,ENDING $ 1,026,575 $ 2,326,112 $ 2,364,009 4 16IA ? eevoa , eeeee ° aoeeeee aee ° 0000 e ee 0 0 0 0 O N N O O O o N M r R N 0 0 LO CO LO CO O CO O Q r 0 t0 W O O O r r O O CO CO m O O M T r 0 1� D, r Q M Q O m tp CD O m to I pp pp p pp p pp _ ' co LA A m 8 COD 8 0 0 0 , N CO 2' 8 2 0 0 0 0 0 Cr7 S O C� O C O v (tsa o o m N v or o m m o .- O O Q Q Iv o o v CO,o r .- m Q Lee c-01•� o a 0 O. 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N .0 m — Cl- G aco co N -o O W H cad .0 .F E c c ✓ _ Cl m ¢ If rn Q o co t a Zi',%' c c C ac ¢ Oc 'rn 'v Ps a y 4 3 m a) 9d y m u s .; 1 .a€ 3 o a,-" E m d a m w` ¢ y E w .p co a ti :SC 8 v d m 2 ILLI U to b c c c c . .. m v.i O W O m m W O O O 0 0 cU CO CO CD 0 0) ~ p w a a it U U U U U d' ct K K CC K > j J H LL LL I6IA2 Heritage Bay Community Development District Supporting Schedules March 31, 2024 161A ? ti co o co Nr CO O Cfl N r O) CO N 0) o O LU CO O V C) V 00 LO CO U) VD In C) N (n N- N. O COO CO LU CO CO M C) N I,- I,- Cl a) -O 0) O N M I� CO co- W (A tt of r M O (Cj C co r r a0 CO U) N N N O ti N (") 0) LC) CO N O CO Cl d (L r' r ❑ CO Z n EA Gv EA ER U- >- O o N 00 V CO CO CO LO C)) O O 0) CC o .7 Z C N- N N M C)) c00 LO N. 0 N_ 'V N N- N O d E M M N N M 0) r 0 H Q it Q L O ER EA ER EA ✓ —I o 0 C) I— O) c0 C+0 (0 0) 00 tt I CT o O a) Q O co Co co O co co O N- a— N LO (0 N n CO N N CO C) r o0 u) CO CO N 0 I- CC) O i- 'O (A co- co- O (6 N 00 00 C) M I- O) (.6 (D O G) C O co co V O co +— N CO 0) r x C 3 (n N V CO d LL O I— N 0 Z. N ER ER EA EA C• O O ` O o LO CO CO O N (D CO CD M O CO o CO V O O CO CO NI" cr M (O Cr 00 N N M (C N V L. O d O O cc) N I,- O (n r O O O O N O) • 3 E N C d Cfl t CO M O 0-; C) to el N . a) H 7 > N N M N 000 CD M W O M (A h ✓ O O 0 4, IZ 0 E d N N rr• C C EA el- EA EA d O E ) N V C M N N CO CD O LO Cp 00 N M LID N O O ` 0 y N 0') O N C) N I- CO O CO ct mu) U ai0i ) (0 CO co- co- N Q >.} o O !a L To C 0 w C N En co)- aM LI- (n y O 0) O N CO N I,- M M I,- O 0) ` CO V I,- ( N CO CO CO CO N O E w ar )r I,- CO CO N CO V N 0M CO F.! IO C d C CA vi- 00 co CO — N N — O LL 7 +� 7co ii O 10 O > f0f C E d Q 'p a = EA EA 0 Z N N CO O N CO (E) CO N O CO O O N. co N. N c— co O N r NI- -0 M N N N r N 00 O CO y--� O N � '— N N �t M C)) N U) CP r co ) O > N N M ,- GOel LO CO00 (A M NO i'n < 0 L}L N Z 0 ❑ d CC N Z C Z aa) 0I— a) —J ER ER W N a- C ?).- a) U O C co co co co co co co co tt c} �t J W 0 Q N > E O N N N N N N N N N N N J 0 O O O CO N N O 00 CO ! _I Q CO a) O 0 0) U M O N N O N O O O 0 d co O O T- N- l- N N N O N C H O O W co Q o I- t9 — Q 'E = E IL W o = 0 I6IA . HERITAGE BAY Community Development District Cash & Investment Report March 31, 2024 ACCOUNT NAME BANK NAME YIELD BALANCE OPERATING FUND Operating Checking Valley National Bank 5.38% $597,867 * Money Market Account BankUnited 5.25% 704,915 Subtotal $1,302,782 DEBT SERVICE AND CAPITAL PROJECT FUNDS Series 2018 Prepayment Account Fund U.S. Bank 4.96% 11,437 Series 2018 Reserve Fund U.S. Bank 4.96% 385,617 Series 2018 Revenue Fund U.S. Bank 4.96% 1,943,425 Subtotal 2,340,480 Total $3,643,262 *A transfer from GF to DS in the amount of$23,530.00 will be in April 2024. 8 Bank Account Statement 16 I A 2 Heritage Bay CDD Bank Account Statement:Bank Account No.:9050,Statement No.:03-2024 Currency Code Statement Date 03/31/24 Statement Balance 598,036.80 Balance Last Statement 720,289.85 Outstanding Bank Transactions 0.00 Statement Ending Balance 598,036.80 Subtotal 598,036.80 Outstanding Checks -170.06 GIL Balance at 03/31/24 597,866.74 Bank Account Balance 597,866.74 Outstanding Checks statement Posting Date Document Type Check No. Description Amount 02/22/24 Payment 4239 Check for Vendor V00022 -170.06 Quantity 1 Total -170.06 9 1 6 I A 2 0 O O O m e 0 0 0 N O 0 0 O m O 2 22 r O O O rr O O n er r n N n O O O A q n N � m e 4 V V N 8 8p 8 'fl N N O O O Ip �p I� W T N �q ap Cl aD N M �'1 N C A H h N O o 2 NN N N N �'? 69 m N N W N W N y bG N N W r N E a N N w N w M Q N W pq N N a 0 _R A b A W W W W W • O i.O O O O O O O O O. O ;O C Y Y Y Y Y Y Y Y Y Y Y 6 � u � r_r u u r u u � u u � � O N 0 8 0 6 0 6 0 t+�01 m 0 01 0 N y u •C t m m [ e t rn t •[ t t t Z t Q � U N tO U N N U « U in U 1 0 ,«f� U U U f.l ,A„ f.l ,A„ d O O a 8 N N O S ~ ~ U (9 o 2 e v is m o v m > ; o N N N .N N N N N w - w f e C m V o.a � W C N To s d a UN Z J a L.O LLA U. y C'y x Y w C 6 0 « m w _ O 9C JJ J w L V W O N r O O F N O C cA ` - a % U a a U U m O Q H H i" a U' U' Q Q W m o g Z G Lpp Y Lpp W 6 N A N J-.I W a d a N z O O a s U a _ _ _ N o ' d 0. p p > 0 o 0 o w d d z z z z w w > > >- w 0 M_ o m as ( m a a a `� J 9 O O C N N W w Q CO a N T a N {� LL r= T N a s 3 3 0 CC 7 N N N O V > O O a N 0 O j e W a w Q a NLI_ a s N N a m J N N N N N G y0Y O oo CC IX N Y (� E 8 * 2 0 y a f M 0 5 9 o f f f Z CT ' O 2 00 E° d o UI j ' C O N 0 N Na 41 T... = re - o g a a O -V o a s a o I CCa Z a CO wii it a a Q w a W W Y F O Z F. 2 2 oo z a CC u a s U Z U m LIJA a s 0 N o Z a z Ia W O O w w > 7 K J m j N U YQ YQ O O O w m U Y Y W W > Z re 0 S < Z W K W W W Z t z 2 2 0 0 g t § m ai X D a a s FF- Z Z Y IL F CC LC w w z a z 3 a W W U Z? (0 CO OU OU 0 ? a WC' w V x a a e a s e e e a a N e e 5 a O N N N N N A. N N ' N N N N N ,- n N W N r O O O V. N N N 0' Nl M l�l M Ol f�l M M M 1�1 NI o) O O O O O O O O O O O O F O m 0 W Z G D to O IL Li, m b H N r e r H r G G G N el- e e a a a e e 0 O o VI e W W • * x w e • • a u u W • Y Y Y Y Y Y Y Y Y Y ma Y Z U oU oo U o o U O U o U o U o UW o U o WU o g W oWW W W W L..' W W = oU= o 0 0 o o o o o o o U o N o Coleman, Yovanovich & Koester, P.A. Northern Trust Bank Building 4001 Tamiami Trail North, Suite 300 t ` ! /� Naples, Florida 34103-3556 �1 Telephone: (239)435-3535 Fax: (239)435-1218 Page: 1 Heritage Bay CDD March 13, 2024 do Inframark File No: 6176-001M 210 N. University Dr. Suite 702 Statement No: 102 Coral Springs FL 33071 Attn: Justin Faircloth Gen Rep SENT VIA EMAIL TO: inframark@avidbill.com Previous Balance $577.50 Fees Hours 02/29/2024 GLU Review and respond to email correspondence from Grau auditor; Review audit response request; Internal draft; draft audit response letter. 0.70 269.50 Professional Fees through 03/13/2024 0.70 269.50 Total Current Work 269.50 Payments Total Payments Through 03/13/2024 -577.50 Balance Due (includes previous balance, if any) $269.50 11 I 6 I A 2 Invoice @pa] 500 West Fulton Street Sanford,FL 32771 407-322-6841 Justin Faircloth January 26, 2024 Heritage Bay Community Development District Project No: 201.0H13610.300 C/O INFRAMARK Invoice No: 156119 210 N. University Drive Suite 702 Coral Springs, FL 33071 Heritage Bay CDD-September 2023 and March 2024 Water Quality Monitoring Prepare for and attend 12/7/23 CDD Meeting to discuss monitoring results. Professional Services through January 26. 2024 Fee Percent Previous Fee Current Fee Billing Phase Fee Complete Billing Billing 9/2023 Water Quality 9,400.00 100.00 9,400.00 0.00 Monitoring 3/2024 Water Quality 10,550.00 5.00 0.00 527.50 Monitoring Total Fee 19,950.00 9,400.00 527.50 Total Fee 527.50 Total this Invoice $527.50 12 16 , 4 ? 6INFRAMARX INFRASTRUCTURE MANAGEMENT SERVICES HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT March 21, 2023 — CDD Meeting Board of Supervisors Edwin Hubbard, Chairman Justin Faircloth, District Manager F. Jack Arcurie, Vice Chairman Gregory L. Urbancic, District Counsel Steven Bachenberg, Assistant Secretary Albert Lopez, District Engineer Allen Soucie, Assistant Secretary Jacob Whitlock, Assistant District Manager Vacant, Assistant Secretary The next meeting is scheduled for Thursday, May 2, 2024 at 9:00 A.M. Deadline for agenda packet items is Friday 4/19/24 by Noon. Action Items 1. Assistant District Manager— Monitor lake 14 interconnects. 2. Assistant District Manager— Monitor lake 20 west bank mitigation area for littoral regrowth. 3. Assistant District Manager— Have CSEI complete the contract and FY2024 repairs to lakes 4, 6, 15, 19, & 20. 4. Assistant District Manager—Schedule the April quarterly review with Supervisor Bachenberg & SOLitude. 5. Attorney/District Manager— Develop agreement to present to CSEI where they are responsible for the lake 19 cart path and will replace the cart path at their cost if it splits due to their grinding of same with the District covering the costs to install the necessary drain and piping. 6. District Manager—Send fully executed FY2024 WQ proposal to CPH and recording. 7. District Manager—Send ethics link for filing Form 1 to Mr. Bachenberg. 8. District Manager—Send 3/21/24 agenda packet to Mr. Bachenberg. 9. Engineer—Complete the FY2024 WQ work. 10. Engineer— Review the District's permits and provide updates on future deadlines as required by SFWMD. 11. Finance — Have the FY2023 audit completed in time to be included in the 5/2/24 agenda packet. 12. Finance —Add 3% increase in assessments for FY2025 budget and place the additional funds into Lakes Reserves. 13. Recording — Develop new CDD email for Mr. Bachenberg. 14. Recording — Remove Mr. Phelps' contact information the District website and replace with Mr. Bachenberg. 15. Recording — Have Mr. Phelps' emails archived in the records account or otherwise preserved. 16. Recording —Remove the tabs from future Supervisor agenda packets. 17. Recording — Make changes to the minutes as requested. 18. Recording — Make sure Supervisor Comments & Chairman's Comments are on the agenda going forward. 19. Recording —Send out the Lake Management Assessment & Follow Up excel spreadsheet and the action items list every month to the Board even if the Board is not meeting or a field management report has not been completed. 16142 HERITAGE BAY Community Development District Annual Operating and Debt service Budget Fiscal Year 2025 Preliminary Budget Prepared by: INFRAMARK NfRAStR JCflJM .IANAGLV(,1 3LRY(CLS HERITAGE BAY 16 I A ? Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balance ................................... 1 -2 Exhibit A-Allocation of Fund Balances ............................................................................ 3 BudgetNarrative ......................................................................................................... 4-7 DEBT SERVICE BUDGET Series 2018 Summary of Revenues, Expenditures and Changes in Fund Balances ................................... 8 AmortizationSchedule .................................................................................................. 9 BudgetNarrative ............................................................................................................... 10 SUPPORTING BUDGET SCHEDULES Non-Ad Valorem Assessment Summary ................................................................. 11 16IA2 HERITAGE BAY Community Development District Operating Budget Fiscal Year 2025 HERITAGE BAY I " A ? • , Community Development District General and Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU April- PROJECTED %+/(-) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 3/31/2024 9/30/2024 FY 2024 Budget FY 2025 REVENUES Interest-Investments $ 3,228 $ 46,371 $ 51,001 $ 43,433 $ 7,568 $ 51,001 0% $ 45,182 Interest-Tax Collector 148 1,360 - 1,814 - 1,814 0% - Special Assmnts-Tax Collector 355,190 355,189 505,604 489,035 16,569 505,604 0% 521,732 Special Assmnts-Lakes 30A&30B 60,923 60,923 - - - - 0% - Special Assmnts-Reserves 31,250 31,250 31,250 30,226 1,024 31,250 0% 31,250 SpecialAssmnts-Discounts (16,667) (16,073) (21,474) (19,729) (1,745) (21,474) 0% (22,119) Other Miscellaneous Revenue 111,125 29,750 - - - 0% - TOTAL REVENUES 545,197 508,770 566,382 544,779 23,416 568,195 576,045 EXPENDITURES Administrative P/R-Board of Supervisors 7,000 5,000 9,000 2,000 7,000 9,000 0% 9,000 FICA Taxes 536 383 689 153 536 689 0% 689 ProfServ-Arbitrage Rebate - 600 - 600 600 0% 600 ProfServ-Dissemination Agent 1,500 1,500 1,500 125 1,375 1,500 0% 1,500 ProfServ-Engineering 21,635 4,692 12,000 1,113 10,887 12,000 0% 12,000 ProfServ-Legal Services 18,078 5,008 11,500 1,092 10,408 11,500 0% 11,500 ProfServ-Mgmt Consulting Sery 49,613 50,561 52,078 21,699 30,379 52,078 3% 53,640 ProfServ-Property Appraiser 29 4,591 8,053 8,271 - 8,271 3% 8,053 ProfServ-Special Assessment 7,002 7,212 7,428 7,212 216 7,428 0% 7,651 ProfServ-Trustee Fees 6,468 4,880 8,468 2,846 5,622 8,468 0% 8,468 ProfServ-Web Site Maintenance 1,167 1,202 1,238 517 721 1,238 3% 1,275 Auditing Services 4,900 5,000 5,000 3,500 1,500 5,000 0% 5,000 Website Compliance 1,553 1,553 1,553 776 777 1,553 0°% 1,553 Postage and Freight 815 450 1,000 226 774 1,000 0% 1,000 Insurance-General Liability 7,749 7,849 9,419 8,936 483 9,419 0% 9,419 Printing and Binding 1,754 2,335 1,800 1,217 583 1,800 0% 1,800 Legal Advertising 1,351 4,610 2,000 498 1,502 2,000 0% 2,000 Misc-Bank Charges 88 31 100 - 100 100 0% 100 Misc-Assessmnt Collection Cost 5,395 3,963 10,737 11,580 - 11,580 8% 11,060 Misc-Web Hosting 103 2,499 1,500 - 1,500 1,500 0% 1,500 Office Supplies 450 - 100 - 100 100 0% 100 Annual District Filing Fee 175 175 175 175 - 175 0% 175 Total Administrative 137,361 113,494 145,938 71,936 75,063 146,999 148,083 Field ProfServ-Field Management 13,968 14,019 14,440 2,407 12,033 14,440 0% 4,958 R&M-Contingency - - 100 - 100 100 0°% 100 Total Field 13,968 14,019 14,540 2,407 12,133 14,540 5,058 Annual Operating and Debt Service Budget Fiscal Year 2025 1 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU April- PROJECTED %+/(_) BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 3/31/2024 9/30/2024 FY 2024 Budget FY 2025 Lakes and Ponds Contracts-Lakes and Wetland - 97,200 71,200 33,600 37,600 71,200 0% 71,200 Contracts-Water Analysis - - 9,861 - 9,861 9,861 0% 9,861 Contracts-Water Quality Monitoring 25,380 24,509 20,905 2,820 18,085 20,905 0% 20,905 Contracts-Lakes 30A&308 24,000 24,000 24,000 12,000 12,000 24,000 0% 24,000 Contracts-Sediment Testing - - 5,483 - 5,483 5,483 0% 5,483 Contracts-Lakes 1-29 67,200 - - - - - 0% - R&M-Aquascaping 2,470 3,766 4,175 - 4,175 4,175 0% 4,175 R&M-Stormwater System - - 4,000 - 4,000 4,000 0% 4,000 R&M-Lake Erosion 199,495 135,158 100,000 40,825 59,175 100,000 0% 100,000 R&M-Contingency 57,180 5,000 7,825 - 7,825 7,825 0% 7,825 Reserve-Lakes 109,400 - 140,000 - 140,000 140,000 0% 157,000 Reserve-Stormwater System - - 18,455 - 18,455 18,455 0% 18,455 Total Lakes and Ponds 485,125 289,633 405,904 89,245 316,659 405,904 0% 422,904 TOTAL EXPENDITURES 636,454 417,146 566,382 163,588 403,855 567,443 576,045 Excess(deficiency)of revenues Over(under)expenditures (91,257) 91,624 - 381,191 (380,439) 752 - Net change in fund balance (91,257) 91,624 - 855,190 (380,439) 752 - FUND BALANCE,BEGINNING 681,769 $ 590,512 855,190 855,190 - 855,190 855,942 FUND BALANCE,ENDING $ 590,512 $ 682,139 $ 855,190 $ 1,236,381 $ (380,439) $ 855,942 $ 855,942 Annual Operating and Debt Service Budget Fiscal Year 2025 2 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2025 $ 855,942 Net Change in Fund Balance-Fiscal Year 2025 - Reserves-Fiscal Year 2025 Additions 175,455 Total Funds Available(Estimated)-9/30/2025 1,031,397 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 100,147 (1) Reserves-Erosion Control(Prior years) 14,687 (2) Reserves-Lakes(Prior Years) 190,475 (2) Reserves-Lakes FY 2024 140,000 Reserves-Lakes FY 2025 157,000 487,475 Reserves-Stormwater System(Prior Years) 58,675 (2) Reserves-Stormwater System FY 2024 18,455 Reserves-Stormwater System FY 2025 18,455 95,585 Total Allocation of Available Funds 697,894 Total Unassigned(undesignated)Cash $ 333,503 Notes (1)Represents approximately 3 months of operating expenditures. (2)Ties to motion to assign fund balance as of 9/30/2023. Annual Operating and Debt Service Budget Fiscal Year 2025 3 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Budget Narrative Fiscal Year 2025 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels (using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Reserves The District will levy a Non-Ad Valorem assessment on all sold and platted parcels (using the uniform method)within the District in order re-establish reserves which were depleted due to the District having to address numerous lake bank erosion issues. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative. P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all meetings. FICA Taxes are calculated at 7.65%of gross payroll. Professional Services-Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds Professional Services-Dissemination Agent This line item is to cover dissemination services as required. Services are provided by Inframark. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices, and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings, review of contracts, agreements, resolutions and other research as directed or requested by the BOS District Manager. Annual Operating and Debt Service Budget Fiscal Year 2025 4 HERITAGE BAY 6 I A Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES Administrative (continued) Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. Inframark manages all of the District's financial activities such as accounts payable, financial statements, auditing and budgeting in accordance with the management contract in effect. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service which is based upon 1.5% of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee Fees The District pays US Bank an annual fee for trustee services on the Series 2018 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Inframark Infrastructure Management Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Website Compliance Inframark Infrastructure Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding the website as necessary. Postage and Freight Actual postage used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability& Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing governmental insurance coverage. The budgeted amount projects a 10% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. Annual Operating and Debt Service Budget Fiscal Year 2025 5 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES (continued) Administrative (continued) Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges In the rare event of bank service charges from operating or money market accounts, the cost will be assigned here. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District incurs the cost of owning the Heritage Bay CDD web domain. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Field Management Services for the District is performed by Inframark Infrastructure Management Services. This includes the regular inspection of all District assets and contractor performance monitoring. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other field expenses that do not fall into the category described above will be expensed to contingency. Lakes & Ponds Contracts-Water Analysis A contract was negotiated with CPH for bathymetric to be performed on Lakes. Contracts-Water Quality A contract was negotiated with CPH for testing of the lakes and water quality monitoring. Annual Operating and Debt Service Budget Fiscal Year 2025 6 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Budget Narrative Fiscal Year 2025 EXPENDITURES (continued) Lakes & Ponds (continued) Contracts-Lakes and Wetland A contract was negotiated with Solitude Lake Management LLC for monthly lake maintenance of the district's lakes and littoral shelf maintenance which includes approximately 14.52 acres. Fluoridone Treatment was added May 2015. Contracts-Lakes 30A &30B A contract was negotiated with Solitude Lake Management LLC for monthly maintenance of lakes 30A&30B. Contracts-Sediment Testing Contract with CPH to do sediment testing in the district lakes. R&M-Aquascapinq This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Stormwater System This is for any repair and maintenance expenses pertaining to the stormwater system. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other lake expenses that do not fall into the previous repair and maintenance categories will be expensed to contingency. Reserve-Lakes Lake improvement expenses that are projected to occur in the future are appropriated with this account. Reserve-Stormwater System Stormwater system/drainage expenses that are projected to occur in the future are appropriated with this account. Annual Operating and Debt Service Budget Fiscal Year 2025 7 I6IA ? HERITAGE BAY Community Development District Debt Service Budget Fiscal Year 2025 16142 HERITAGE BAY Community Development District Debt Service Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2025 Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU April- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2022 FY 2023 FY 2024 Mar-24 9/30/2024 FY 2024 FY 2025 REVENUES Interest-Investments $ 3,016 $ 47,860 $ 1,000 $ 27,398 $ 5,480 $ 32,878 $ - Special Assmnts-Tax Collector 1,689,156 1,689,155 1,689,155 1,633,799 55,356 1,689,155 1,689,155 Special Assmnts-Discounts (62,932) (60,692) (67,566) (62,076) (5,490) (67,566) (67,566) TOTAL REVENUES 1,629,240 1,676,323 1,622,589 1,599,121 55,346 1,654,467 1,621,589 EXPENDITURES Administrative ProfServ-Property Appraiser 25,337 - 25,337 25,337 25,337 Misc-Assessmnt Collection Cost 20,372 14,965 33,783 30,954 - 30,954 33,783 Total Administrative 20,372 14,965 59,120 30,954 25,337 56,291 59,120 Debt Service Principal Debt Retirement 1,055,000 1,085,000 1,115,000 - - - 1,140,000 Principal Prepayments 10,000 15,000 - 10,000 - 10,000 - Interest Expense 511,356 484,706 456,150 227,934 - 227,934 426,444 Total Debt Service 1,576,356 1,584,706 1,571,150 237,934 - 237,934 1,566,444 TOTAL EXPENDITURES 1,596,728 1,599,671 1,630,270 268,888 25,337 294,225 1,625,564 Excess(deficiency)of revenues Over(under)expenditures 32,512 76,652 (7,681) 1,330,233 30,009 1,360,242 (3,975) OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance - - (7,681) - - - (3,975) TOTAL OTHER SOURCES(USES) - - (7,681) - - - (3,975) Net change in fund balance 32,512 76,652 (7,681) 1,330,233 30,009 1,360,242 (3,975) FUND BALANCE,BEGINNING 925,093 957,604 1,034,256 1,034,256 - 1,034,256 2,394,498 FUND BALANCE,ENDING $ 957,605 $ 1,034,256 $ 1,026,575 $ 2,364,489 $ 30,009 $ 2,394,498 $ 2,390,522 Annual Operating and Debt Service Budget Fiscal Year 2025 8 HERITAGE BAY 1 6 I A 2 Community Development District General Fund Heritage Bay Community Development District Capital Improvement Revenue Refunding Bonds,Series 2018A Debt Service Schedule(After 05/01/2023 Payment Date) Date Outstanding Par Principal Rate Interest Total Annual 11/1/2024 $ 13,535,000 2.63% $ 213,222 $ 213,221.88 5/1/2025 $ 13,535,000 $ 1,140,000 $ 213,222 $ 1,353,221.88 $ 1,566,444 11/1/2025 $ 12,395,000 2.75% $ 197,547 $ 197,546.88 5/1/2026 $ 12,395,000 $ 1,175,000 $ 197,547 $ 1,372,546.88 $ 1,570,094 11/1/2026 $ 11,220,000 3.00% $ 179,922 $ 179,921.88 5/1/2027 $ 11,220,000 $ 1,210,000 $ 179,922 $ 1,389,921.88 $ 1,569,844 11/1/2027 $ 10,010,000 3.00% $ 161,772 $ 161,771.88 5/1/2028 $ 10,010,000 $ 1,245,000 $ 161,772 $ 1,406,771.88 $ 1,568,544 11/1/2028 $ 8,765,000 3.00% $ 143,097 $ 143,096.88 5/1/2029 $ 8,765,000 $ 1,285,000 $ 143,097 $ 1,428,096.88 $ 1,571,194 11/1/2029 $ 7,480,000 3.00% $ 123,822 $ 123,821.88 5/1/2030 $ 7,480,000 $ 965,000 $ 123,822 $ 1,088,821.88 $ 1,212,644 11/1/2030 $ 6,515,000 3.13% $ 108,744 $ 108,743.75 5/1/2031 $ 6,515,000 $ 1,000,000 $ 108,744 $ 1,108,743.75 $ 1,217,488 11/1/2031 $ 5,515,000 3.25% $ 92,494 $ 92,493.75 5/1/2032 $ 5,515,000 $ 1,030,000 $ 92,494 $ 1,122,493.75 $ 1,214,988 11/1/2032 $ 4,485,000 3.25% $ 75,756 $ 75,756.25 5/1/2033 $ 4,485,000 $ 1,065,000 $ 75,756 $ 1,140,756.25 $ 1,216,513 11/1/2033 $ 3,420,000 3.25% $ 58,450 $ 58,450.00 5/1/2034 $ 3,420,000 $ 1,100,000 $ 58,450 $ 1,158,450.00 $ 1,216,900 11/1/2034 $ 2,320,000 3.38% $ 39,888 $ 39,887.50 5/1/2035 $ 2,320,000 $ 1,140,000 $ 39,888 $ 1,179,887.50 $ 1,219,775 11/1/2035 $ 1,180,000 3.38% $ 20,650 $ 20,650.00 5/1/2036 $ 1,180,000 $ 1,180,000 $ 20,650 $ 1,200,650.00 $ 1,221,300 $ 13,535,000 $ 2,830,725 $ 16,365,725 Annual Operating and Debt Service Budget 9 Fiscal Year 2025 HERITAGE BAY 1 6 r �1 A 2 Community Development District Debt Service Fund Budget Narrative Fiscal Year 2025 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels (using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5% of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District makes semi-annual interest payments on the outstanding debt. Annual Operating and Debt Service Budget Fiscal Year 2025 10 161A ? HERITAGE BAY Community Development District Supporting Budget Schedules Fiscal Year 2025 I IA ? HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2025 vs.Fiscal Year 2024 General Fund Series 2018 Debt Service Total Assessments per Unit Units FY 2025 FY 2024 Percent FY 2025 FY 2024 Percent FY 2025 FY 2024 Dollar Percent Product Change 9 Change Change Change Executive $442 $429 3.00% $1,929 $1,929 0% $2,371 $2,358 $13 1% 139 Classics $442 $429 3.00% $3,050 $3,050 0% $3,492 $3,480 $13 0% 95 Classics II $442 $429 3.00% $3,295 $3,295 0% $3,737 $3,724 $13 0% 18 Coach $442 $429 3.00% $1,362 $1,362 0% $1,804 $1,791 $13 1% 184 2 Story $442 $429 3.00% $1,135 $1,135 0% $1,577 $1,564 $13 1% 364 4 Story $442 $429 3.00% $908 $908 0% $1,350 $1,337 $13 1% 450 1250 I ASSESSMENT INCREASE ANALYSIS I ASSESSMENT TREND ANALYSIS-GENERAL FUND I Assessment Increase $100,000 Per Unit Per Unit Per O&M% O&M$ Product Product Increase Increase FY2025 FY2024 FY2023 FY2022 FY2021 Executive $0 0% $0 $442 $429 $358 $358 $358 Classics $0 0% $0 $442 $429 $358 $358 $358 Classics II $0 0% $0 $442 $429 $358 $358 $358 Coach $0 0% $0 $442 $429 $358 $358 $358 2 Story $0 0% $0 $442 $429 $358 $358 $358 4 Story $0 0% $0 $442 $429 $358 $358 $358 Total $108,108 Collection costs included Annual Operating and Debt Service Budget Fiscal Year 2025 11 1 6 I A ? RESOLUTION 2024-03 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2025 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2025; a copy of which is attached hereto, and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required Public Hearing thereon. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT: 1. The Budget proposed by the District Manager for Fiscal Year 2025 is hereby approved as the basis for conducting a Public Hearing to adopt said Budget. 2. A Public Hearing on said Approved Budget is hereby declared and set for the following date, hour and location: Date: Thursday, September 5, 2024 Hour: 9:00 a.m. Location: Heritage Bay Clubhouse 10154 Heritage Bay Boulevard Naples, Florida 34120 Notice of this Public Hearing shall be published in the manner prescribed in Florida Law. Adopted this 2"d day of May,2024. Edwin B. Hubbard Chairperson Justin Faircloth Secretary 1 6 I A 2 The information below is strictly a summary based on information from the Florida Division of Elections Website. Any specific concerns should be addressed with the Candidate's local Supervisor of Elections Office. Qualifying to Run for Office 2024 Qualifying Period Noon, Monday, June 10, 2024—Noon, Friday, June 14, 2024. Filing Documents The candidate will file the following documents to qualify: • DE-DE 84—Statement of Candidate. • DS-DE 9 — Appointment of Campaign Treasurer and Designation of Campaign Depository or Affidavit of Intention (Special District Candidate who does not intend to collect contributions or make expenditures). • Voter Data File (Optional). Qualifying Fee $25.00 — Can be paid by personal funds if not opening a campaign account (cash or personal check). Qualifying by Petition 25 valid petitions. $0.10 fee for each petition process. Qualifying fee required if petition requirement not reached. Petition Form DS-DE 104 Candidate Petition. Petition Deadline Noon, Monday, May 13, 2024. Qualifying Documents • DS-DE 104 Candidate Petition. • Form 1 Statement of Financial Interest. The deadline to submit petitions to the Supervisor of Elections is Noon, Monday, May 13,2024. (Candidates must still qualify during the candidate qualifying period.) Please note that petitions may be submitted prior to the deadline. The District shall publish a notice of the qualifying period set by the Supervisor of Elections for each election at least two weeks prior to the start of the qualifying period. Contact the Supervisor of Elections for more specific information on qualifying by petition. Collier County Supervisor of Elections 3750 Enterprise Avenue Naples, Florida 34104 (239) 252-8683 www.supervisor.elections(acolliervotes.gov 1 6 I A ? NOTICE OF QUALIFYING PERIOD FOR CANDIDATES FOR THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT Notice is hereby given that the qualifying period for candidates for the Office of Supervisor of the Heritage Bay Community Development District will commence at noon on June 10, 2024, and close at noon on June 14, 2024. Candidates must qualify for the Office of Supervisor with the Collier County Supervisor of Elections located at 3750 Enterprise Avenue, Naples, Florida 34104 (239) 252-8683, www.supervisor.elections(aicolliervotes.gov. All candidates shall qualify for individual seats in accordance with Section 99.061,Florida Statutes, and must also be a qualified elector of the District. A qualified elector is any person at least 18 years of age who is a citizen of the United States, a legal resident of the State of Florida and of the District, and who is registered to vote with the Collier County Supervisor of Elections. Campaigns shall be conducted in accordance with Chapter 106, Florida Statutes. The Heritage Bay Community Development District has three Seats up for election, specifically Seats 1, 2 and 3. Seats 1, 2 and 3 carry a four-year term of office. Elections are nonpartisan and will be held at the same time as the General Election on November 5,2024, in the manner prescribed by law for general elections. For additional information, please contact the Collier County Supervisor of Elections. Justin Faircloth District Manager 1 6 I A ? lel 27.1 OWebsite Accessibility with Campus Suite • Fit I 6 Quarterly Compliance Audit Report Heritage Bay Date: March 2024 - 1st Quarter Prepared for: Sandra Demarco Developer: Inframark Insurance agency: Preparer: 1 co onto Jason Morgan - Campus Suite Compliance n ADA Website Accessibility and Florida F.S. 189.069 Requirements —2_7_, ZA0 m /'') campus 1 6 1 A 2 Table of Contents Compliance Audit Overview 2 Compliance Criteria 2 ADA Accessibility 2 Florida Statute Compliance 3 Audit Process 3 Audit results ADA Website Accessibility Requirements 4 Florida F.S. 189.069 Requirements 5 Helpful information: Accessibility overview 6 ADA Compliance Categories 7 Web Accessibility Glossary 11 Quarterly Compliance Audit Report 1 161A ? Compliance Audit Overview The Community Website Compliance Audit (CWCA) consists of a thorough assessment of Florida Community Development District (CDD) websites to assure that specified district information is available and fully accessible. Florida Statute Chapter 189.069 states that effective October, 2015, every CDD in the state is required to maintain a fully compliant website for reporting certain information and documents for public access. The CWCA is a reporting system comprised of quarterly audits and an annual summary audit to meet full disclosure as required by Florida law. These audits are designed to assure that CDDs satisfy all compliance requirements stipulated in Chapter 189.069. Compliance Criteria The CWCA focuses on the two primary areas -website accessibility as defined by U.S. federal laws, and the 16-point criteria enumerated in Florida Statute Chapter 189.069. 0 ADA Website Accessibility Several federal statutes (American Disabilities Act, Sec. 504 and 508 of the Rehabilitation Act of 1973) require public institutions to ensure they are not discriminating against individuals on the basis of a person's disability. Community websites are required to conform to web content accessibility guidelines -WCAG 2.1, which is the international standard established to keep websites barrier-free and the recognized standard for ADA-compliance. Quarterly Compliance Audit Report 2 1 6 I A ? ErFlorida Statute Compliance Pursuant to F.S. 189.069, every CDD is required to maintain a dedicated website to serve as an official reporting mechanism covering, at minimum, 16 criteria. The information required to report and have fully accessible spans: establishment charter or ordinance, fiscal year audit, budget, meeting agendas and minutes and more. For a complete list of statute requirements, see page 3. Audit Process The Community Website Compliance Audit covers all CDD web pages and linked PDFs.* Following the WCAG 2.1 levels A,AA, and AAA for web content accessibility, a comprehensive scan encompassing 312 tests is conducted for every page. In addition, a human inspection is conducted to assure factors such as navigation and color contrasts meet web accessibility standards. See page 4 for complete accessibility grading criteria. In addition to full ADA-compliance,the audit includes a 16-point checklist directly corresponding with the criteria set forth in Florida Statute Chapter 189.069. See page 5 for the complete compliance criteria checklist. * NOTE: Because many CDD websites have links to PDFs that contain information required by law (meeting agendas, minutes, budgets, miscellaneous and ad hoc documents, etc.), audits include an examination of all associated PDFs. PDF remediation and ongoing auditing is critical to maintaining compliance. Quarterly Compliance Audit Report 3 I 6 I A 2 0 ADA Website Accessibility Result: PASSED Accessibility Grading Criteria Passed Descri•tion Passed Website errors* 0 WCAG 2.1 errors appear on website pages causing issues** Passed Keyboard navigation The ability to navigate website without using a mouse Passed Website accessibility policy A published policy and a vehicle to submit issues and resolve issues Passed Color contrast Colors provide enough contrast between elements Passed Video captioning Closed-captioning and detailed descriptions Passed PDF accessibility Formatting PDFs including embedded images and non-text elements Passed Site map Alternate methods of navigating the website *Errors represent less than 5%of the page count are considered passing **Error reporting details are available in your Campus Suite Website Accessibility dashboard Quarterly Compliance Audit Report 4 i6IA ? Cr Florida F.S. 189.069 Requirements Result: PASSED Compliance Criteria Passed Description /Milt, Passed Full Name and primary contact specified Passed Public Purpose Passed Governing body Information Passed Fiscal Year Passed Full Charter (Ordinance and Establishment) Information Passed CDD Complete Contact Information Passed District Boundary map Passed Listing of taxes,fees,assessments imposed by CDD Passed Link to Florida Commission on Ethics Passed District Budgets (Last two years) Passed Complete Financial Audit Report Passed Listing of Board Meetings Passed Public Facilities Report, if applicable Passed Link to Financial Services Passed Meeting Agendas for the past year,and 1 week prior to next Quarterly Compliance Audit Report 5 16IA2 Accessibility overview Everyone deserves equal access. With nearly 1-in-5 Americans having some O sort of disability-visual, hearing, motor, of population has a disability. cognitive -there are literally millions of &11. � t reasons why websites should be fully accessible and compliant with all state and federal laws. Web accessibility not only keeps board members on the right side of the law, but enables the entire community to access all Sight, hearing,physical,cognitive. your web content. The very principles that drive accessible website design are also good for those without disabilities. The legal and right thing to do Several federal statutes (American Disabilities Act, Sec. 504 and 508 of the Rehabilitation Act PIM of 1973) require public institutions to ensure they are not discriminating against individuals on the basis of a person's disability. Community websites are required to conform to web content accessibility guidelines, WCAG 2.1, the international standard established to keep websites barrier-free. Plain and simple, any content on your website must be accessible to everyone. Quarterly Compliance Audit Report 6 1 6 I A 2 ADA Compliance Categories Most of the problems that occur on a website fall in one or several of the following categories. 00 Contrast and colors e o Some people have vision disabilities that hinder picking up contrasts, and some are color blind, so there needs to be a distinguishable contrast between text and background colors. This goes for buttons, links,text on images - everything. Consideration to contrast and color choice is also important for extreme lighting conditions. Contract checker: http:/Jwebaim.orci/resources/contrastchecker Using semantics to format your HTML pages } When web page codes are clearly described in easy-to-understand terms, it enables broader sharing across all browsers and apps. This `friendlier' language not only helps all the users, but developers who are striving to make content more universal on more devices. 88 Text alternatives for non-text content 88 Written replacements for images, audio and video should provide all the same descriptors that the non-text content conveys. Besides helping with searching, clear, concise word choice can make vivid non-text content for the disabled. Helpful article: http://webaim.org/techniques/alttext Quarterly Compliance Audit Report 7 16IA ? Ability to navigate with the keyboard Not everyone can use a mouse. Blind people with many with motor disabilities have to use a keyboard to make their way around a website. Users need to be able to interact fully with your website by navigating using the tab, arrows and return keys only.A "skip navigation" option is also required. Consider using WAI-ARIA for improved accessibility, and properly highlight the links as you use the tab key to make sections. Helpful article: www.nngroup.com/articles/keyboard-accessibility Helpful article: http://webaim.org/techniques/skipnav qEasy to navigate and find information Finding relevant content via search and easy navigation is a universal need.Alt text, heading structure, page titles, descriptive link text (no 'click here' please) are just some ways to help everyone find what they're searching for. You must also provide multiple ways to navigate such as a search and a site map. Helpful article: http://webaim.org/techniques/sitetools/ Elm Properly formatting tables ommi Tables are hard for screen readers to decipher. Users need to be able to navigate through a table one cell at a time. In addition to the table itself needing a caption, row and column headers need to be labeled and data correctly associated with the right header. Helpful article: http://webaim.org/techniques/tables/data Quarterly Compliance Audit Report 8 1 6 I A 2 PO Making PDFs accessible PDF files must be tagged properly to be accessible, and unfortunately many are not. Images and other non-text elements within that PDF also need to be ADA-compliant. Creating anew is one thing; converting old PDFs - called PDF remediation -takes time. Helpful articles: http://webaim.org/techniques/acrobat/acrobat 0 Making videos accessible Simply adding a transcript isn't enough.Videos require closed captioning and detailed descriptions (e.g.,who's on-screen,where they are,what they're doing, even facial expressions) to be fully accessible and ADA compliant. Helpful article: http://webaim.ora/techniques/captions 1 I' Making forms accessible Forms are common tools for gathering info and interacting. From logging in to registration,they can be challenging if not designed to be web-accessible. How it's laid out, use of labels, size of clickable areas and other aspects need to be considered. Helpful article: http://webaim.orq/techniques/forms 88 Alternate versions 88 Attempts to be fully accessible sometimes fall short, and in those cases, alternate versions of key pages must be created.That is, it is sometimes not feasible (legally,technically) to modify some content. These are the 'exceptions,but still must be accommodated. Quarterly Compliance Audit Report 9 1 6 I A 2 Af") Feedback for users To be fully interactive,your site needs eds to be able to provide an easy way for users to submit feedback on any website issues. Clarity is key for both any confirmation or error feedback that occurs while engaging the page. `� Other related requirements . , . No flashing Blinking and flashing are not only bothersome, but can be disorienting and even dangerous for many users. Seizures can even be triggered by flashing, so avoid using any flashing or flickering content. Timers Timed connections can create difficulties for the disabled. They may not even know a timer is in effect, it may create stress. In some cases (e.g., purchasing items), a timer is required, but for most school content, avoid using them. Fly-out menus Menus that fly out or down when an item is clicked are helpful to dig deeper into the site's content, but they need to be available via keyboard navigation, and not immediately snap back when those using a mouse move from the clickable area. No pop-ups Pop-up windows present a range of obstacles for many disabled users, so it's best to avoid using them altogether. If you must, be sure to alert the user that a pop-up is about to be launched. Quarterly Compliance Audit Report 10 6 I A 2 Web Accessibility Glossary Assistive technology Hardware and software for disabled people that enable them to perform tasks they otherwise would not be able to perform (e..g., a screen reader) WCAG 2.0 Evolving web design guidelines established by the W3C that specify how to accommodate web access for the disabled 504 Section of the Rehabilitation Act of 1973 that protects civil liberties and guarantees certain rights of disabled people 508 An amendment to the Rehabilitation Act that eliminates barriers in information technology for the disabled ADA American with Disabilities Act (1990) Screen reader Software technology that transforms the on-screen text into an audible voice. Includes tools for navigating/accessing web pages. Website accessibility Making your website fully accessible for people of all abilities W3C World Wide Web Consortium -the international body that develops standards for using the web Quarterly Compliance Audit Report 11 i6IA ?fa Melissa R Blazier Supervisor of Elections Collier County, Florida April 15, 2024 Ms Sandra Demarco Heritage Bay CDD 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Demarco, In compliance with 190.06 of the Florida Statutes, this letter is to inform you that the official records of the Collier County Supervisor of Election indicate 935 active registered voters residing in the Heritage Bay CDD as of April 15, 2024. Should you have any question regarding election services for this district please feel free to contract our office. Sincerely, 0a12 David B Carpenter Qualifying Officer Collier County Supervisor of Elections 3750 Enterprise Avenue Naples FL 34104 (239) 252-8501 Dave.Carpenter@colliervotes.gov