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Agenda 06/25/2024 Item #16H 1 (To provide on-going maintenance and repair of installed landscape, irrigation, and other beautification and drainage assets located within the Forest Lakes Municipal Services Taxing Unit)
SEE REVERSE SIDE Proposed Agenda Changes Board of County Commissioners Meeting June 25, 2024 Correct placement of item 16H1 moving it to 16B9: Recommendation to award Invitation to Bid (“ITB”) No. 24-8219, “Forest Lakes Municipal Service Taxing Unit (MSTU) Grounds Maintenance,” to Ground Zero Landscaping Services, Inc., as the primary vendor, and A&M Property Maintenance, LLC, as the secondary vendor, and authorize the Chairman to sign the attached Agreements. (District 4) (28962) (Staff’s Request) Notes: An updated report for the Library visitation was initially planned for this meeting and will be on a future agenda. TIME CERTAIN ITEMS: 6/25/2024 9:13 AM 06/25/2024 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (“ITB”) No. 24-8219, “Forest Lakes Municipal Service Taxing Unit (MSTU) Grounds Maintenance,” to Ground Zero Landscaping Services, Inc., as the primary vendor, and A&M Property Maintenance, LLC, as the secondary vendor, and authorize the Chairman to sign the attached Agreements. OBJECTIVE: To provide on-going maintenance and repair of installed landscape, irrigation, and other beautification and drainage assets located within the Forest Lakes Municipal Services Taxing Unit. CONSIDERATIONS: The Forest Lakes MSTU is responsible for maintaining and repairing its assets within the MSTU’s boundary. Those assets primarily include trees, plants, turf, irrigation systems, and stormwater drainage swales, all of which may also require periodic replacement or upgrade to provide beautification, drainage, and operational integrity. On February 8, 2024, the Procurement Services Division posted ITB No. 24-8219, Forest Lakes MSTU Grounds Maintenance. The County received three bids by the March 11, 2024, deadline as summarized below. Respondents: Company Name City County State Bid Amount* Responsive/ Responsible Ground Zero Landscaping Services, Inc. Naples Collier FL $79,816.50 Yes/Yes A&M Property Maintenance, LLC Ave Maria Collier FL $108,081.00 Yes/Yes Superior Landscaping & Lawn Service, Inc. Fort Myers Lee FL $215,560.25 Yes/Yes (* For bid evaluation purposes) Staff reviewed those bids and found all three bidders to be responsive and responsible. Staff recommends awarding to Ground Zero Landscaping Services, Inc., as the primary vendor, and A&M Property Maintenance, LLC., as the secondary vendor, for all work areas. Ground Zero Landscaping Services, Inc., has been doing business with the County since 1995, and has a local office in Naples. A&M Property Maintenance, LLC., has been doing business with the County since 2013, and has a local office in Ave Maria. Ground Zero has been providing these services under Agreement No. 18-7379, since the contract was awarded by the Board on September 25, 2018 (Agenda Item 16.D.4). The Board extended the agreement on March 12, 2024, (Agenda Item 16.B.5), so that staff could conclude the competitive solicitation process for the new proposed attached Agreement No. 24-8219. Along with staff’s request to approve the recommended award to the primary and secondary vendors, staff is attaching a Notice to Terminate for Convenience Ground Zero’s existing Agreement No. 18-7379 with the County. Upon approval of this item, any outstanding purchase orders issued under Agreement No. 18-7379 will continue until completed and accepted by the County, at which time Agreement No. 18-7379 will expire. Attached Agreement No. 24-8219 becomes effective subject to the Board’s approval, and includes an initial three - year term, with two one-year renewal options. This item is consistent with the Collier County strategic plan objective to preserve and enhance the character of our community. 16.H.1 Packet Pg. 1531 06/25/2024 FISCAL IMPACT: Funding is available in, and is consistent with, the FY2024 Budget approved by the Board on September 21, 2023. The source of funding is Forest Lakes Roadway and Drainage MSTU Fund (1626). GROWTH MANAGEMENT IMPACT: This recommendation is consistent with the Long-Range Transportation Plan and Objective 1 of the Transportation Element of the Collier County Growth Management Plan to maintain the major roadway system at an acceptable Level of Service. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval.-SRT RECOMMENDATION: To award ITB No. 24-8219, “Forest Lakes Municipal Service Taxing Unit (MSTU) Grounds Maintenance,” to Ground Zero Landscaping Services, Inc., as the primary vendor, and A&M Property Maintenance, LLC, as the secondary vendor, and authorize the Chairman to sign the attached Agreements. Prepared By: Dan Schumacher, Project Manager, Forest Lakes MSTU ATTACHMENT(S) 1. 24-8219 NORA (PDF) 2. 24-8219 Bid Tabulation (PDF) 3. 24-8219 Solicitation (PDF) 4. 24-8219 COI Ground Zero (PDF) 5. 24-8219 COI A&M (PDF) 6. 24-8219 Vendor Signed Ground Zero (PDF) 7. 24-8219 Vendor Signed A&M (PDF) 8. 24-8219 Ground Zero_Proposal (PDF) 9. 24-8219_AM Property Maintenance_Proposal (PDF) 10. 18-7379 Notice to Terminate Letter 061024 (PDF) 16.H.1 Packet Pg. 1532 06/25/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.H.1 Doc ID: 28962 Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 24-8219, “Forest Lakes Municipal Service Taxing Unit (MSTU) Grounds Maintenance,” to Ground Zero Landscaping Services, Inc., as the primary vendor, and A&M Property Maintenance, LLC, as the secondary vendor, and authorize the Chairman to sign the attached Agreements. Meeting Date: 06/25/2024 Prepared by: Title: Project Manager – Public Transit & Neighborhood Enhancement Name: Dan Schumacher 05/17/2024 2:29 PM Submitted by: Title: – Public Transit & Neighborhood Enhancement Name: Brian Wells 05/17/2024 2:29 PM Approved By: Review: Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 05/17/2024 3:47 PM Public Transit & Neighborhood Enhancement Brian Wells Director Review Completed 05/17/2024 4:56 PM Procurement Services Barbara Lance Other Reviewer Completed 05/20/2024 10:18 AM Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 05/21/2024 1:31 PM Transportation Management Operations Support Tara Castillo Other Reviewer Completed 05/29/2024 2:33 PM Transportation Management Operations Support Zornitsa Stankova Other Reviewer Completed 05/29/2024 2:57 PM Road Maintenance Ellen Sheffey Other Reviewer Completed 05/29/2024 4:41 PM Procurement Services Sandra Srnka Procurement Director Review Completed 05/30/2024 8:21 AM Transportation Management Services Department Trinity Scott Transportation Completed 06/04/2024 9:56 AM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/10/2024 1:26 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 06/10/2024 1:43 PM Office of Management and Budget Agnieszka Chudy OMB Reviewer Completed 06/11/2024 2:28 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/12/2024 1:00 PM County Manager's Office Ed Finn Level 4 County Manager Review Completed 06/16/2024 7:02 PM Board of County Commissioners Geoffrey Willig Meeting Pending 06/25/2024 9:00 AM 16.H.1 Packet Pg. 1533 Notice of Recommended Award Solicitation: 24-8219 Title: Forest Lakes MSTU Grounds Maintenance Due Date and Time: March 11, 2024, at 3:00 pm EST Respondents: Company Name City County State Bid Amount Responsive/Responsible Ground Zero Landscaping Services Inc. Naples Collier FL $79,816.50 Yes/Yes A&M Property Maintenance LLC Ave Maria Collier FL $108,081.00 Yes/Yes Superior Landscaping & Lawn Service Inc. Fort Myers Lee FL $215,560.25 Yes/Yes Utilized Local Vendor Preference: Yes No Recommended Vendor(s) For Award: On February 8, 2024, the Procurement Services Division issued Invitation to Bid (“ITB”) No. 24-8219, “Forest Lakes MSTU Grounds Maintenance”, to sixteen thousand forty-eight (16,048) vendors. Forty-three (43) packages were viewed, and three (3) bids were received by the March 11, 2024, submission deadline. Staff reviewed the bids received and all three (3) bidders were found to be responsive and responsible, with minor irregularities. Awards have been established based on the lowest total bid on a Primary and Secondary basis. Staff recommends award to a Primary and Secondary vendor as noted below: Primary – Ground Zero Landscaping Services Inc. Secondary – A&M Property Maintenance, LLC Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 9D0BECD5-8B67-448D-8192-D77A084C1467 4/26/2024 4/26/2024 4/26/2024 16.H.1.a Packet Pg. 1534 Attachment: 24-8219 NORA (28962 : Forest Lakes MSTU - Grounds Maintenance) Project Manager: Dan Schumacher Number of Bids Sent: 16,048 Procurement Strategist: Barbara Lance Number of Bids Viewed:43 Number of Bids Received:3 A Forest Lakes Blvd - Work Area #1 - Main Entrance (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Basic Grounds Maintenance 1 Weekly Pre-Service Cleaning - All Areas 52 Ea 20.00$ 1,040.00$ 100.00$ 5,200.00$ 76.00$ 3,952.00$ 2 Weekly Mowing/String Trimming & Edging 52 Ea 45.00$ 2,340.00$ 100.00$ 5,200.00$ 242.00$ 12,584.00$ 3 Weekly Weeding - shrubs, groundcovers for a weed-free site (hand & chemical)52 Ea 60.00$ 3,120.00$ 100.00$ 5,200.00$ 169.00$ 8,788.00$ 4 Monthly General Trimming & Pruning - All Areas completed once per month 12 Ea 50.00$ 600.00$ 500.00$ 6,000.00$ 283.00$ 3,396.00$ 5 Weekly Post-service Cleaning - All Areas 52 Ea 20.00$ 1,040.00$ 100.00$ 5,200.00$ 76.00$ 3,952.00$ Wet Checks - Test Operation, Check Solenoids & Wiring, Unclog Nozzles, & Adjust Spray Patterns 6 Bi-weekly WeatherTRAK Controller system-wide Cell Phone Checkout & Run 26 Ea 35.00$ 910.00$ 200.00$ 5,200.00$ 134.00$ 3,484.00$ Calusia Hedge Trimming 7 One-sided - Trim front face and top of hedge to 8-foot height. Quarterly (approx 175-feet)4 Ea 200.00$ 800.00$ 1,000.00$ 4,000.00$ 487.00$ 1,948.00$ Pesticides - Contractor supplies chemicals & application 8 Turf, Groundcover, Shrubs, Trees: Insecticides, applied to all areas as needed per month 12 Ea 25.00$ 300.00$ 75.00$ 900.00$ 170.00$ 2,040.00$ 9 Turf, Groundcover, Shrubs, Trees: Fungicides, applied to all areas as needed per month 12 Ea 5.00$ 60.00$ 75.00$ 900.00$ 170.00$ 2,040.00$ 10 Turf, Groundcover, Shrubs, Trees: Herbicides, applied to all areas as needed per month 12 Ea 12.00$ 144.00$ 75.00$ 900.00$ 170.00$ 2,040.00$ Section A - Subtotal 10,354.00$ 38,700.00$ 44,224.00$ B Forest Lakes Blvd - Work Areas #2 and #3 - ROW (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Basic Grounds Maintenance 11 Weekly Pre-Service Cleaning - All Areas 52 Ea 10.00$ 520.00$ 30.00$ 1,560.00$ 76.00$ 3,952.00$ 12 Weekly Mowing/Strimg Trimming & Edging 52 Ea 10.00$ 520.00$ 30.00$ 1,560.00$ 294.00$ 15,288.00$ 13 Monthly General Trimming & Pruning - All Areas completed once per month 12 Ea 50.00$ 600.00$ 115.00$ 1,380.00$ 298.00$ 3,576.00$ 14 Weekly Post-Service Cleaning - All Areas 52 Ea 5.00$ 260.00$ 30.00$ 1,560.00$ 76.00$ 3,952.00$ 15 Ficus Hedge Trimming 16 One-sided - Trim front face and top of hedge to 5-foot height. Semi-Annualy. (approx 175-feet)2 Ea 250.00$ 500.00$ 1,000.00$ 2,000.00$ 405.00$ 810.00$ Pesticides - Contractor supplies chemicals & application 17 Turf, Groundcover, Shrubs, Trees: Insecticides, applied to all areas as needed per month 12 Ea 5.00$ 60.00$ 50.00$ 600.00$ 170.00$ 2,040.00$ 18 Turf, Groundcover, Shrubs, Trees: Fungicides, applied to all areas as needed per month 12 Ea 5.00$ 60.00$ 50.00$ 600.00$ 170.00$ 2,040.00$ 19 Turf, Groundcover, Shrubs, Trees: Herbicides, applied to all areas as needed per month 12 Ea 5.00$ 60.00$ 50.00$ 600.00$ 170.00$ 2,040.00$ Section B - Subtotal 2,580.00$ 9,860.00$ 33,698.00$ C Woodshire Lane - Work Areas #4 and #5 - ROW (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Basic Grounds Maintenance 20 Weekly Pre-Service Cleaning - All Areas 52 Ea 25.00$ 1,300.00$ 26.00$ 1,352.00$ 38.00$ 1,976.00$ 21 Weekly Mowing & Edging 52 Ea 75.00$ 3,900.00$ 26.00$ 1,352.00$ 651.00$ 33,852.00$ 22 Weekly Post-service Cleaning - All Areas 52 Ea 25.00$ 1,300.00$ 26.00$ 1,352.00$ 38.00$ 1,976.00$ 23 Pesticides - Contractor supplies chemicals & application 24 Turf, Groundcover, Shrubs, Trees & Fence Line: Herbicides, applied to all areas as needed per month 12 Ea 75.00$ 900.00$ 75.00$ 900.00$ 258.00$ 3,096.00$ Section C - Subtotal 7,400.00$ 4,956.00$ 40,900.00$ D Woodshire Lane - Work Area #6 - Black Chain Link Fence Line (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Fenceline Vegetation Maintenance (Removal) 25 Overhanging limbs, saplings, vines, & invasives are trimmed back or sprayed. Monthly.12 Ea 150.00$ 1,800.00$ 250.00$ 3,000.00$ 310.00$ 3,720.00$ ▪: Reference item #16 of Attachment A ▪: Associated debris is removed as part of weekly post-service cleaning Section D - Subtotal 1,800.00$ 3,000.00$ 3,720.00$ E Forest Lakes Blvd - Tree Trimming (Attachment C - Street Trees) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Trimming only, not Structural Pruning 26 Cutback of occasional limbs encroaching into the sidewalk along Forest Lakes Blvd.26 Ea 100.00$ 2,600.00$ 115.00$ 2,990.00$ 779.00$ 20,254.00$ ▪ From Quail Forest Blvd to the south end of Woodshire Ln, plus at the main entrance from Pine Ridge Rd ▪: Limb debris is removed for proper disposal Section E - Subtotal 2,600.00$ 2,990.00$ 20,254.00$ REGULAR MAINTENANCE SERVICES BID TABULATION 24-8219 FOREST LAKES MSTU - GROUNDS MAINTENANCE ALL LINES MUST BE BID * Quantities are approximate or nominal for bidding purposes only. NOTE: BID LINE ITEMS THAT ARE MATERIALLY UN-BALANCED MAY BE DEEMED NON-RESPONSIVE. Ground Zero Landscaping Services Inc.A&M Property Maintenance, LLC Superior Landscaping & Lawn Service Inc. 1/2 16.H.1.b Packet Pg. 1535 Attachment: 24-8219 Bid Tabulation (28962 : Forest Lakes MSTU - Grounds Maintenance) BID TABULATION 24-8219 FOREST LAKES MSTU - GROUNDS MAINTENANCE F Swales Maintenance - Quail Run GC (Attachment B - Golf Course Swales) Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total Basic Grounds Maintenance 27 Per-service Mowing & String Trimming - All Areas 35 Ea 1,200.00$ 42,000.00$ 625.00$ 21,875.00$ 1,564.00$ 54,740.00$ ▪ Frequency: approximately Weekly (20) Rain Season & Bi-weekly (15) Dry Season Section F - Subtotal 42,000.00$ 21,875.00$ 54,740.00$ REGULAR MAINTENANCE SERVICES TOTAL 66,734.00$ 81,381.00$ 197,536.00$ G As Directed by the MSTU Project Manager Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total 28 Supervisor (per staff hour) 80 Hour 55.00$ 4,400.00$ 75.00$ 6,000.00$ 65.00$ 5,200.00$ 29 Laborer/Helper (per staff hour) 80 Hour 35.00$ 2,800.00$ 65.00$ 5,200.00$ 45.00$ 3,600.00$ 30 Irrigation Supervisor (per staff hour) 60 Hour 50.00$ 3,000.00$ 75.00$ 4,500.00$ 75.00$ 4,500.00$ 31 Irrigation Technician (per staff hour) 60 Hour 38.00$ 2,280.00$ 65.00$ 3,900.00$ 55.00$ 3,300.00$ Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total 32 8-0-12-Slow Release - Approx 8 bags @ 50 lb/bag, 2 apps/year (4+4) - Application-only, price per bag Turf, Groundcover, Shrubs, Trees (County-supplied fertilizer)8 Bag 5.00$ 40.00$ 40.00$ 320.00$ 25.00$ 200.00$ 33 0-0-22 (So-Po-Mag) - Approx 8 bags @ 50 lb/bag, 2 apps/year (4+4) - Application-only, price per bag Palms (County-supplied fertilizer)8 Bag 5.00$ 40.00$ 40.00$ 320.00$ 25.00$ 200.00$ 34 Application labor rate only (Granular fertilizer, Micronutrients, etc.) County-supplied 1 Bag 5.00$ 5.00$ 20.00$ 20.00$ 38.00$ 38.00$ 35 Application labor & materials (Drench, Sequestrene Iron) Contractor-supplied, per lineal foot (LF)75 LF 1.00$ 75.00$ 65.00$ 4,875.00$ 2.75$ 206.25$ 36 Application labor & materials (20-20-20 w/Ferromec AC 13-0-0 plus 6% Iron) Contractor-supplied, per square foot (SF)10 SF 5.00$ 50.00$ 75.00$ 750.00$ 4.75$ 47.50$ Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total 37 Lumec Lamps Spider Webs - Remove from lens face of fixture, upon request (Approx 15 ft height)1 Ea 35.00$ 35.00$ 250.00$ 250.00$ 15.00$ 15.00$ 38 Lumec Lamps Tree Limbs - Remove from lens face of fixture, upon request (Approx 15 ft height)1 Ea 105.00$ 105.00$ 250.00$ 250.00$ 45.00$ 45.00$ Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total 39 Application labor-only rate, per 2 cubic ft bag (County-supplied Mulch) 25 Bag 2.00$ 50.00$ 2.00$ 50.00$ 7.50$ 187.50$ 40 Application labor & materials rate, per 2 cubic ft bag (Contractor-supplied Mulch) 25 Bag 4.50$ 112.50$ 5.00$ 125.00$ 15.00$ 375.00$ Item Description Qty*UOM Unit Price Total Unit Price Total Unit Price Total 41 Small Project Maintenance - Supervisor 1 Hour 55.00$ 55.00$ 75.00$ 75.00$ 65.00$ 65.00$ 42 Small Project Maintenance - Laborer 1 Hour 35.00$ 35.00$ 65.00$ 65.00$ 45.00$ 45.00$ ADDITIONAL SERVICES TOTAL 13,082.50$ 26,700.00$ 18,024.25$ 79,816.50$ 108,081.00$ 215,560.25$ Yes/No Yes/No Yes/No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes* Yes Yes Yes Yes*Yes Yes Yes Yes Yes Yes Yes*Yes Yes Yes Yes Yes*Yes*Yes* Bid Opened / Date: Barbara Lance March 11, 2024 * Minor Irregularity Witnessed By / Date: Lisa Oien March 11, 2024 HOURLY RATES - SERVICE: (regular business hours***) (Items 1 - 27) ADDITIONAL SERVICES** ***Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly rates. ("Time and a Half") FERTILIZER: Turf, Groundcovers, Shrubs, Trees, and Palms (October-November, April-May) LIGHT POLE CLEARING (upon request) MULCH APPLICATION (upon request) SPECIAL SERVICES (Items 28-42) TOTAL BID AMOUNT (Items 1 - 42) References Licenses Vendor W-9 Form 4: Vendor Submittal – Local Vendor Preference Affidavit Addendum (1) E-Verify Sunbiz Page REQUIRED FORMS AND DOCUMENTS Bid Schedule Form 1: Vendor Declaration Statement Form 2: Conflict of Interest Certification Affidavit Form 3: Immigration Affidavit Certification **MATERIALS MARK-UP FIXED PERCENTAGE IS 15% (Percentage is a mark-up on non-bid line items. Tax is not marked-up. Receipts required with the invoice.) 2/2 16.H.1.b Packet Pg. 1536 Attachment: 24-8219 Bid Tabulation (28962 : Forest Lakes MSTU - Grounds Maintenance) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR FOREST LAKES MSTU - GROUNDS MAINTENANCE SOLICITATION NO.: 24-8219 BARBARA LANCE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8998 Barbara.Lance@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.H.1.c Packet Pg. 1537 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 1 SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 24-8219 PROJECT TITLE: FOREST LAKES MSTU - GROUNDS MAINTENANCE PRE- BID MEETING: FEBRUARY 21, 2024 AT 10:00 AM EST LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295 TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112 DUE DATE: MARCH 11, 2024 AT 3:00 PM EST PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Public Transit & Neighborhood Enhancement (PTNE) Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specificat ions or Scope of Work stated. Historically, the Forest Lakes Municipal Service Taxing Unit (“MSTU”) has spent approximately $60,000.00 per fiscal year; how ever, this may not indicate future buying patterns. BACKGROUND The County is seeking a qualified firm to provide grounds maintenance services within the boundaries of the Forest Lakes Roadway & Drainage Municipal Service Taxing Unit (“MSTU”), the overall service locations identified in Attachment A, “Work Areas, and Attachment B, “Golf Course Swales,” and Attachment C, “Street Trees.” All aspects of Grounds Maintenance are addressed; including Landscaping maintenance and Irrigation testing and maintenance repairs. Grounds Maintenance is performed for MSTU assets within the boundary: at the community entrances off Pine Ridge Rd, along Forest Lakes Blvd, and Woodshire Lane around the perimeter; as well as turf mowing, string trimming in stormwater drainage swales on Quail Run Golf Club. The roadway areas are landscaped with a variety of plants, shrubs, and ornamental trees, a portion of which ar e irrigated. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewal options. Prices shall remain firm for the first 365 days from the effective date of the contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days pri or to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. 16.H.1.c Packet Pg. 1538 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 2 AWARD CRITERIA ITB award criteria are as follows: ➢ The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation. ➢ It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County. ➢ For the purposes of determining the winning bidder, the County will select the vendor with the lowest price established in the solicitation as outlined below: • Total Bid Amount ➢ Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Identify Primary and Secondary Awardees If the Primary Vendor is not available, the Division Representative or designee will solicit services from the Secondary Vendor. While the Division intends to use the Primary and Secondary Vendors for the services outlined in this Scope of Work, the County reserves the right to seek services outside of the contract if the pri mary and secondary are unable to perform or if pricing seems unreasonable (per the County’s Procurement Ordinance). ➢ The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation . DETAILED SCOPE OF WORK The following Scope of Services detail is for work performed by the prospective Contractor to enter into an agreement with Collier County, principally on the specified roadways within the boundaries of the Forest Lakes MSTU. The responsibility to discern the Scope of Service detailed in this specification shall rest solely with the Contractor. Failure of the Contractor to accurately assess the Scope shall not relieve any of the responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional compensation. All unit prices for regular maintenance services shall be inclusive of all labor, supervision, equipment, tools, materials, disposal, and Maintenance of Traffic (MOT) to perform the work related to the line items and in accordance with the Bid Schedule. All sections of the Scope of Services may not apply to all work areas listed. The Bid Schedule quantities and frequencies are approximate for bidding purposes and may be modified as needed at the direction of the Forest Lakes MSTU Project Manager. Additional services listed on the Bid Schedule may be requested separately from the awarded Contractor by the Forest Lakes MSTU Project Manager using the pricing on the Bid Schedule. 1. SCOPE OF SERVICE The awarded Contractor shall provide the grounds maintenance services as detailed in Attachments A thru F and shown in the Bid Schedule. The Contractor shall provide all labor, tools, materials, and processes necessary to perform the work described hereunder to maintain the quality and health of the plant materials and the public’s safety. All costs for debris & waste disposal and Maintenance of Traffic (MOT) shall be included in Bid Schedule pricing. 2. LICENSES / CERTIFICATIONS / DOCUMENTATION The Contractor shall have valid insurance, licenses, and certifications as required by statute, law, and administrative rules during the contract term, renewals, and extensions. The Contractor is responsible for emailing the County’s Division Project Manager within 24 hours of receiving a renewal or extension request. The documentation listed in 2.1-2.3 below must be submitted with the bid or prior to the Notice of Recommended Award (NORA). The Contractor shall maintain the following licenses or certifications throughout the term of the agreement. 2.1. Licenses/Certifications: 2.1.1. Collier County Landscaping Contractor License, County Ordinance 2006 -46, 1.6.3.25. 16.H.1.c Packet Pg. 1539 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 3 2.1.2. Fertilizer - Limited Urban Commercial Fertilizer Applicator State Certificate, Chapter 482.1562, F.S. 2.1.3. Green Industries and/or Best Management Practices Certificate under Chapter 482.1562, F.S. (or, certificate must be obtained within six (6) months from contract execution). 2.1.4. Irrigation License or State Certificate, plus a minimum of three (3 ) years wet check and intermediate repair experience, County Ordinance 2006-46, 1.6.3.24. 2.1.5. Pest Control - Certified Pest Control Operator, Lawn & Ornamental, Chapter 482.111, F.S. ▪ Employee - Identification Cards for non-certified employees. –or – ▪ Subcontractor - List of employee names and issued ID card numbers that will perform pest control for the Subcontracted licensed company. Each ID cardholder must be an employee of the licensed company and work under the direct supervision of the certified operator i n charge. Chapter 482.091 F.S. 2.1.6. Maintenance of Traffic (MOT), Intermediate Level Certificate with three (3) years of experience. 2.2. Additional Requirements: 2.2.1. Equipment List: Provide a list of all company -owned and leased equipment for this contract. 2.2.2. References: ▪ The County requests that the Contractor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients (within the last three (3) years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope, and complexity to this project using Form 5 provided in BidSync as part of the Required Forms. Contractor may include two (2) a dditional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. 3. LOCATION & DESCRIPTION OF WORK AREAS The areas of work included in these specifications are located as described below and/or as shown in Attachments A and B of these specifications to include landscaping irrigation and observation as described below. 3.1. FOREST LAKES BLVD This work area consists of the community main entrance at F orest Lakes Blvd off Pine Ridge Rd, plus two Right of Way (ROW) segments just to the west; to be maintained by appropriate means. 3.1.1 Main Entrance (Work Area #1): ▪ Landscaping consists of irrigated turf (St. Augustine/Floratam), planted shrub beds, hedg es, plus palms & trees; listed in Attachment D, “Plants.” The two medians and side ROW in front of the Quail Run GC parking lot are irrigated with effluent water supplied by the City of Naples, the corresponding HydroPoint™ control cabinet mounted in the entry side ROW. ▪ Clusia Hedges – There are two (2) hedges along the exit side of the Forest Lakes Blvd exit side ROW. Outlined in red, the north segment is 150 ft long and the south segment is 25 ft long. These are routinely face trimmed to the extent of keeping the adjacent sidewalk clear for pedestrian foot traffic. Additionally, these are pruned to 8 ft height at the bid schedule frequency. Ref: Attachment A, page 1. 3.1.2 North ROW (Work Area #2): Landscaping consists of non-irrigated turf between Boxwood Ln and Camelia Ln and between the side of roadway and adjacent hedge. The hedge is not MSTU -maintained. It includes a swale for which standard mowing machines may not be capable to cut the turf during the Rain season, requiring use of string trimmers. Ref: Attachment A, page 2. 3.1.3 South ROW (Work Area #3): Landscaping consists of non-irrigated turf between Forest Lakes Rd and the property line at 1706 Forest Lakes Blvd and between the roadside and the adjacent Quail Run GC chain link fence and includes the Ficus hedge and six (6) trees. The hedge is face trimmed and height pruned as specified in the Bid Schedule, while the trees are routinely trimmed to keep limbs from encroaching over the sidewalk that traverses the area. Ref: Attachment A, page 2. 3.2. WOODSHIRE LANE (WORK AREAS #4 - #6) This work area commences at the north end of the east community entrance at Woodshire Lane, off Pine Ridge Rd, and terminates at the south end where Woodshire Lane turns west to reconnect with Forest Lakes Blvd running east to west. 3.2.1 Landscaping consists primarily of non-irrigated turf which is to be mowed. The MSTU -installed sidewalk and roadside stormwater drain inlets that traverse the entire expanse shall be kept clear of debris. 16.H.1.c Packet Pg. 1540 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 4 3.2.2 Two chain link fences border this entire service area. The galvanized fence along the east boundary is not MSTU-maintained, while the remaining black chain link fence sections running east-west and north-south are; for which overhanging limbs must be regularly pruned back and invasive vines manually removed and/or sprayed. Ref: Attachment A, pages 3 thru 5. 3.3. STREET TREES This work area begins at the intersection of Quail Forest Blvd and Forest Lakes Blvd at the south east corner of the main entrance (ref: 3.1.1) and continues west and south along the side ROW of Forest Lakes Blvd to the reconnection with Woodshire Lane at the southeast corner of the community. The subject trees, mostly ornamental and non -irrigated, are situated in the ROW of the front entrance and single-family homes; the quantities and ROW locations of which are approximately tabulated in Attachment C, “Street Trees.” 3.3.1 Street Tree Maintenance consists primarily of trimming limbs away from the adjacent MSTU perimeter sidewalk to keep an overhead 10 ft clearance and 3 ft side clearance for unobstructed pedestrian passage. The trees are otherwise maintained by the respective property owners. 3.3.2 A twice-monthly inspection is to be performed to identify and trim back any encroaching limb s as needed and dispose of the resulting debris. Separately, the following conditions are to be reported to the MSTU Project Manager for resolution: ▪ Dead or downed trees. ▪ Trees that require re-staking. ▪ Observed damage conditions. ▪ Horticultural issues (i.e. pest infestation, unusual yellowing or discoloration, and/or defoliation) ▪ Each location is to be referenced to the nearest numbered light pole. 3.3.3 Lifting & Structural Pruning may be requested separately by the MSTU Project Manager at Bid Schedule hourly rates. Ref: Attachment C. 3.4. GOLF COURSE SWALES Swales that line the fairways and perimeter of Quail Run GC provide substantial stormwater drainage to the Forest Lakes community. These are maintained by the use of mowers and/or string trimmer s, depending on the level of retained stormwater or insufficient dryness to support mower traffic and avoid tire ruts in the swales. Swales are serviced weekly during rainy periods (typically summer) and biweekly during dry periods. ITB section 7 provides a full description. Ref: Attachment B. 4. ROUTINE GROUNDS MAINTENANCE FOR WORK AREAS - (Weekly, Bi-weekly, Monthly, as Specified) Weekly Landscape Service in the designated MSTU Work Area(s) as described below shall include trash removing, mowing, edging, weeding, general trimming & pruning, post-service cleaning, plus inspecting and reporting. 4.1. Pre-Service Cleaning 4.1.1. At the start of the landscaping service day, the Contractor shall remove and dispose of all trash and debris from the work area and right-of-way prior to mowing. 4.1.2. This shall include but is not limited to, horticultural and non-horticultural debris, palm fronds, palm pups/boots, tree branches and limbs, loose shrubbery, leaves, rocks, paper, bottles, cans, cigarette butts, and other miscellaneous objects on the ground or attached in the work area and the associated right-of-way (ROW). 4.1.3. The Contractor shall dispose of trash and debris at a proper landfill or disposal site. 4.2. Mowing & Edging Mowing 4.2.1. Mowing shall be performed in specified MSTU Work Areas, including medians, along the outside edge of the sidewalks of adjacent properties, which the property owners do not currently maintain. 4.2.2. Right-of-way mowing of turf and applicable vegetation is required from the back of the curb or sidewalk to the right- of-way line. 4.2.3. Turf and ground cover shall be cut to a height of no less than three and one-half inches (3½”), and the height of the grass blade shall not exceed six inches (6”). 4.2.4. All turf shall be mowed with mulching-type mower equipment to eliminate the need to bag and transport grass 16.H.1.c Packet Pg. 1541 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 5 clippings. Should bagging be necessary, bagged clippings shall be collected and removed at no additional cost to the MSTU. All equipment guards and deflectors are to be installed and functional. 4.2.5. The Contractor shall use appropriate mowing practices, alternate patterns, or walk-behind equipment within narrow or water-soaked areas to not create wheel ruts or wear down the turf. 4.2.6. Ruts caused by mowers shall be repaired at no additional cost to the MSTU. 4.2.7. Contractor shall avoid mowing patterns that eject clippings, rocks, or any miscellaneous debris onto pedestrians and vehicles or into moving traffic. Edging 4.2.8. Mechanical edging of turf boundaries shall be performed with each mowing to establish a clean line of demarcation and eliminate grass-root runners. 4.2.9. Edged areas shall include parking lots, sidewalk edges, back of curbs, plant beds, utility service boxes, street light bases, signposts, headwalls, guardrails, timer pedestals, posts, and trees; as well as around isolated trees, sprinkler heads, valve boxes, shrubs, signposts, and manholes, etc. where they exist. 4.2.10. Metal blade edging is not permitted along plant bed and turf boundaries where underground irrigation components are present. 4.2.11. Chemical herbicides shall not be used for edging. 4.3. General Weeding – Hand & Chemical 4.3.1. Weeding shall be performed weekly to provide a continuously weed-free and well-maintained appearance, removing undesired and invasive vegetation on the ground (including suckers and palm pups). 4.3.2. Areas to be weeded include plant beds, mulched spaces, rocks, sidewalks (concrete, paver, asphalt, etc.), concrete medians, curb joints, utility bases, access boxes, guardrail bases, tree grates, etc. 4.3.3. Weeds that are less than 3 inches from plantings shall be hand-pulled. 4.3.4. Contractor shall have the option to use a chemical weed-killer or pre-emergent upon approval by the MSTU Project Manager of both the location and product to be used. 4.3.5. Any plants damaged or killed by the application of chemical weed-killer or pre-emergent shall be replaced at the Contractor’s expense within 72 hours. 4.3.6. Should a concern be identified regarding chemical weeding, the MSTU Project Manager may direct that hand- weeding be performed. 4.4. General Site Trimming & Pruning 4.4.1. General Site Trimming & Pruning shall be defined as cutting all vegetation below a height of ten feet (10’) to provide a tight, well-maintained appearance in all work areas throughout each month of the year. This includes groundcovers, shrubs, trees, and palms. 4.4.2. Within this specification, groundcovers, and shrubs are “trimmed,” while palms and trees are “pruned.” 4.4.3. See Attachment D, “Plants” (Plant Specific Maintenance), with guidelines for various foliage within the MSTU area. 4.4.4. Both trimming and pruning shall meet ANSI standards and include the removal of all diseased or dead vegetation, old leaf growth, broken branches, and suckers at tree bases. 4.4.5. Groundcovers & Shrubs - shall be trimmed: ▪ At regular intervals, generally monthly, except to allow for flowering. ▪ With heights and shapes alternating by plant variety, or as determined by the MSTU Project Manager. ▪ To an angled or rounded shape so as not to encroach over curbs or into roadways and pathways. ▪ In a consistent manner for each plant variety to give the appearance of continuity throughout th e landscape, adjusted as needed for local topography. ▪ To maintain one foot (1’) of clearance from the edge of curbs, sidewalks, roadways, pathways, etc. 4.4.6. Ornamental Grasses - shall be trimmed: ▪ After flowering, during the first two weeks of October and April. ▪ At the base to remove old growth. ▪ To provide a cone shape without a flat top. 4.4.7. Hedges (Clusia, Podocarpus) in the ROW - shall be trimmed: ▪ To maintain a height of up to nine (9) feet. ▪ To maintain a flat top and flat vertical side toward the roadway. ▪ To trim to either a flat front side only, or both front and back flat sides. ▪ To not extend over an adjacent sidewalk or roadway. 4.4.8. Trees and Palms - shall be pruned: ▪ As-needed to maintain a minimum ten-foot (10’) canopy height over sidewalks and pedestrian pathways. ▪ Trees - To clean out dead & diseased limbs, suckers, etc. ▪ Palms – to clean out dead & diseased fronds, seed pods, boots, etc. ▪ As-needed to maintain a minimum ten-foot (10’) canopy height over sidewalks and pedestrian pathways. 16.H.1.c Packet Pg. 1542 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 2 (See: Bid Schedule) ▪ On a semi-annual basis, or as directed by the MSTU Project Manager, structural Tree & Palm pruning shall be performed. (See: sections 8.4, 8.5, and 8.6 below, under Additional Services for Work Areas) 4.4.9. Other ▪ To maintain line-of-sight visibility, the vegetation of any kind within turn lanes, at median ends. Along intersections, roadsides shall be trimmed or pruned to eighteen inches (18”) height by October 1st of each year and subsequently maintained to no more than twenty-four inches (24”), per FDOT Indexes. ▪ General site trimming & pruning shall be performed in each MSTU Work Area within all MSTU Work Areas at least once per month, unit prices including disposal costs. ▪ The frequency of trimming or pruning may be adjusted under the direction of the MSTU Project Manager. 4.5. Post-Service Cleaning & Inspection 4.5.1. Cleaning: ▪ On the same day as the weekly landscape service and before departing the MSTU, the entire work area shall be cleaned to maintain a neat and safe condition. ▪ This includes removing any accumulation of debris or anything generated from the maintenance performed. ▪ All hard surfaces shall be blown down, including the four-foot (4’) area from the face of the sidewalks, gutters, and curbs, turn lanes, medians, adjacent parking lots, and athletic courts. ▪ Blow-down shall be directed toward the existing landscape median or grass. ▪ Grass clippings or other debris shall not be blown onto adjacent private property, accumulated on the right-of-way, paved areas, or blown into traffic or roadways. 4.5.2. Inspection: ▪ The Contractor shall inspect all plant, shrub, tree, and grass areas in the MSTU during each week’s service and upon completion of post-service cleaning. ▪ The Contractor shall promptly notify the MSTU Project Manager of any disease infestation, insect infestatio n, mold infestation, or blight condition. ▪ The Contractor shall promptly notify the MSTU Project Manager of any irrigation issues, maintenance problems, additional necessary maintenance, or unusual occurrence or finding. ▪ A monthly report (Attachment E, “Maintenance Report”) shall be required upon direction by the MSTU Project Manager, whereupon it shall be filled in by the Contractor and submitted by email to the MSTU Project Manager no later than the third business day after the last sche duled service day of each month. ▪ The MSTU Project Manager shall have the option to require a weekly submission, which shall be due no later than the third business day after the last scheduled service day of the preceding maintenance week. ▪ Reports shall be written in English and Attachment E is subject to revision by the MSTU Project Manager. ▪ The Contractor may request usage of their standard maintenance report, for approval or disapproval by the MSTU Project Manager. ▪ The Contractor shall be available for on-site inspection within the MSTU area to verify work completed or to review open issues at the MSTU Project Manager’s request. 5. PESTICIDES 5.1. Monthly Service 5.1.1. Pesticide application is a monthly Fixed Price item on the Bid Schedule. ▪ Not a monthly retainer and invoiced only as utilized. ▪ “As Needed” pertains to the entire period throughout each contract month, during which multiple pesticide applications (including repeat applications to the same areas) may be required to provide a continuously weed-free and well-maintained appearance. ▪ Colored marker shall be added to applied chemicals at the direction of the MSTU Project Manager. ▪ Records of application shall be submitted at the direction of the MSTU Project Manager. 5.1.2. Inclusive of all chemicals (liquid, granular, or otherwise), equipment, and labor. 5.1.3. Performed in conjunction with the requirements described in section 4.3, General Weeding. 5.2. General Schedule Trees, Shrubs, Groundcovers, Turf Chemical General Insecticide As Needed Fungicide As Needed 16.H.1.c Packet Pg. 1543 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 3 Beds Chemical General Pre-emergent Post-emergent Herbicide As Needed Feb Sep Nov Jan Mar Turf Chemical General Pre-emergent Post-emergent Herbicide As Needed Feb Sep Nov Jan Mar ▪ Pre-emergent and post-emergent pertain to seasonal applications in the specified months, per the Time Frames in section 5.2. 5.3 Application 5.3.1 Spraying of trees, shrubs, plants, and turf is to be performed by the Contractor, who must be certified to apply the chemicals (pesticides) used. 5.3.2 If the primary Contractor is not certified, a certified Subcontractor may be hired upon approval by the MSTU Project Manager and at no additional cost to the MSTU. 5.3.3 Every insecticide, fungicide, and herbicide chemical to be applied shall be approved by the Environmental Protection Agency for its intended use and manner of application. 5.3.4 The application rate shall conform to the specifications on the manufacturer’s labels. 5.3.5 Applications shall be performed when the plant material is dry. 5.3.6 Special applications may be performed upon prior approval of the MSTU Project Manager. 5.4 Records 5.4.1 Records must be kept of all chemical (pesticide) applications, including: ▪ Name of the person performing the application. ▪ Trade name & manufacturer. ▪ Date & time of application. ▪ Weather conditions. 6. IRRIGATION SERVICES The landscape Contractor shall maintain the MSTU-installed irrigation systems for proper Electrical, Mechanical, and Spray functions. 6.1. Irrigation Controllers – One (1) type of irrigation controller is in use: 6.1.1. WeatherTRAK from HydroPoint – ▪ Zone Control Cabinet – Forest Lakes Blvd, inbound ROW from Pine Ridge Road. ▪ Pump Start Cabinet – N/A. IMPORTANT: Contractor shall perform operational testing (Wet Checks) utilizing cell phone access to the WeatherTRAK controller(s) to conduct irrigation Wet-Checks, initiated by zone, to evaluate & clear controller faults (Alerts), and evaluate corresponding HydroPoint irrigation reports. 6.2. Scheduled Irrigation Cycles – 6.2.1. The Contractor shall update and coordinate the watering schedules with the MSTU Project Manager as required for monitoring purposes and make recommendations to the MSTU Project Manager as conditions warrant. 6.2.2. All irrigation change requests shall be confirmed via e-mail. 6.3. Wet Check & Inspection Tasks – 6.3.1. Operationally test & perform minor repairs to all MSTU irrigation systems to enable proper and safe operation. 6.3.2. Each and all spray heads and bubbler heads shall be visually inspected for proper flow and s pray pattern. 6.3.3. Operationally test the entire WeatherTRAK system, electrical & mechanical. 6.3.4. Operationally test both Hunter Control Cabinet systems, electrical & mechanical. 6.3.5. Visually evaluate all areas irrigated under Hunter Hockey Puck control for signs of wa ter stress. 6.3.6. Replace all Hockey Puck controller batteries as needed, or every 6 months at a minimum. 6.3.7. Perform minor repairs: including replacement of heads, nozzles, decoders, installation or replacement of risers, repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines, and replacement of damaged valve boxes/lids, etc. 6.3.8. Promptly report any irrigation issues beyond the scope of the weekly service to the MSTU Project Manager. 16.H.1.c Packet Pg. 1544 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 4 6.3.9. Visually inspect all irrigation system(s) to check for: ▪ Dry areas. ▪ Wet areas, outside of scheduled irrigation (sidewalks, curbs, roadways, etc.). ▪ Flooded areas. ▪ Cuts. ▪ Leaks. ▪ Pipe damage. ▪ Damaged or deteriorated valve boxes. 6.3.10. Operationally test the irrigation system(s) to verify that source water is available and accessible: ▪ Pumps are operating. ▪ Control enclosures are intact, and controllers are powered and responding to inputs. ▪ Controller-activated zone control, zone sequencing, and zone durations are operational. ▪ Rain sensors are intact and functioning. ▪ Valves are opened and closed to confirm proper function - by cell phone for WeatherTRAK; otherwise manually at either the control cabinet or at the valve box if cell phone access is not available. ▪ Spray patterns deliver complete water coverage while avoiding overspray. ▪ Water meters are registering flow and, at the direction of the MSTU Project Manager, water consumption readings are recorded. 6.3.11. Valve boxes shall be kept fully accessible and clear of debris inside, with lids fully closed when not being serviced. 6.3.12. Valve assemblies shall be inspected, with sprinkler heads, nozzles, and screens cleared and adjusted as needed. 6.3.13. Only matched precipitation head replacements shall be installed. 6.3.14. Only County-approved replacement parts may be used. 6.3.15. All irrigation parts shall be supplied by Collier County under a separate annual contract. The landscape Contractor must arrange for pickup or delivery. 6.3.16. Major repairs are not included in the weekly irrigation service. These include repairs to valves, controllers, electrical wiring, and main lines. Prior to proceeding, the MSTU Project Manager’s approval is required to evaluate major repairs and the repairs may be quoted separately. 6.3.17. The MSTU Project Manager shall be notified for pre-approval of all defective or non-operational controllers, prior to beginning any repairs. 6.4. Standard Irrigation Repairs – 6.4.1. Small-scale routine maintenance tasks are typically performed multiple times per year. 6.4.2. A standalone quote shall be submitted by the Contractor for review and acceptance by the MSTU Project Manager, prior to commencement of work. 6.4.3. Actual hours are to be invoiced and additional pre -approval by the MSTU Project Manager shall be obtained if the actual hours are expected to exceed the number quoted. 6.4.4. Parts are paid under a separate County contract. 7. GOLF COURSE SWALES MAINTENANCE Community-wide stormwater drainage is facilitated by the swales and ponds on Quail Run Golf Club. Quail Run Golf Club 1 Forest Lakes Blvd Naples, FL 34105 (239) 261-9539 The Landscape Contractor shall maintain the swales to provide an unimpeded flow of stormwater drainage. Areas to be maintained include drain covers, pipe openings, and the stone riprap leading into and out of ponds and lakes. Pond maintenance is contracted separately and is not within the scope of service. 7.1. Service 7.1.1. Turf and vegetation shall be cut to a height of no more than six inches (6”) and no less than four inches (4”) when mowed. 7.1.2. When mowing is not possible due to standing water or soft ground, strin g trimmers shall be used to reduce the height of turf and vegetation to within two inches (2”) of the waterline. 7.1.3. Methods of cutting may include, but are not limited to: ▪ Powered mowing machines. ▪ Powered string trimmers. 7.1.4. Extensive use of string trimmers is frequently and extensively necessary during the Rain season. 7.1.5. Some swale areas require string trimmer use year -round. 16.H.1.c Packet Pg. 1545 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 5 7.1.6. Prior to cutting all debris and miscellaneous limbs shall be picked up, removed, and properly disposed. 7.1.7. Drain covers and pipe openings shall be cleared of debris at each service. 7.1.8. Pipe openings in and adjacent to the swales shall be mowed or string trimmed. 7.1.9. Stone riprap entering and exiting the swales at ponds and lakes shall be mowed or string trimmed. 7.1.10. Clippings shall be dispersed, mulched-in, or removed to avoid accumulation forming a matted covering over the existing turf or pipe openings. 7.1.11. Swales are serviced weekly during the Rain season and bi-weekly during the Dry season, the frequency determined by the Project Manager. 7.1.12. Contractor shall notify the MSTU Project Manager of encroaching tree limbs or other barriers that limit access to perform swales maintenance. 7.1.13. A service report (Attachment F, “Swales Maintenance Report”) shall be required upon direction by the MSTU Project Manager, whereupon it shall be filled in by the Contractor and submitted by email to the MSTU Project Manager no later than the third business day after each performed service. 7.1.14. Attachment F is subject to revision by the MSTU Project Manager. 8. ADDITIONAL SERVICES FOR WORK AREAS 8.1. Hourly Rates - Service 8.1.1. Rates listed are shall be inclusive of all labor, equipment, disposal, overhead, insurance, profit, and travel,. 8.1.2. Work to be performed on an Hourly basis and shall be quoted and pre-approved by the MSTU Project Manager prior to commencement of work. 8.1.3. Categories: ▪ Supervisor ▪ Laborer/Helper ▪ Irrigation Supervisor ▪ Irrigation Technician 8.1.4. After hours rates may be billed at time and one half, upon pre-approval by the MSTU Project Manager, in accordance with Section 15 below. 8.2. Fertilizer Application 8.2.1. Fertilizer shall be applied twice a year, in the months of October -November and April-May, outside of the rainy season. 8.2.2. Fertilizer blends, unit volumes/weights, and unit Application prices are listed in the Bid Schedule and different blends of similar unit volumes/weights may be specified by the MSTU Project Manager. 8.2.3. Slow-release formulations shall be used when available. 8.2.4. Fertilizer shall be broadcast throughout the designated medians, planting beds, and turf areas. 8.2.5. Tree bases and pit areas shall be fertilized evenly so as not to produce a fertilizer ring. 8.2.6. Shrubs and groundcovers shall have the fertilizer blown or fan raked off the foliage following the broadcast application. 8.2.7. Fertilizer shall be removed from curbs, sidewalks, and any surfaces where staining may occur. 8.2.8. Fertilizer shall be “irrigated-in” at the time of application by the Contractor, unl ess otherwise directed by the MSTU Project Manager. 8.2.9. Additional applications may be requested by the MSTU Project Manager. 8.3. Structural Pruning 8.3.1. Within this specification, the term “canopy’ shall be defined as any tree, palm, or large shrub with foliage at a height of ten feet (10’) and above. 8.3.2. All canopy trees and palms shall be pruned (lifted) on a regular schedule to create and maintain a ten -foot (10’) canopy clearance over pathways and a fifteen -foot (15’) canopy clearance over roadways. 8.3.3. The portion of the canopy situated below ten feet (10’) shall be maintained monthly, as described in the General Trimming and Pruning section of this specification. 8.3.4. Work shall be performed in a professional manner in accordance with accepted trade standards and practices. 8.3.5. Understory plantings shall be protected during pruning. 8.3.6. Pruning shall be accomplished using a pole saw, ladder, boom truck, or lift. 8.3.7. Pruning shall not be accomplished by climbing. 8.3.8. All debris from the pruning shall be removed and the site shall be left in a clean and neat condition. 8.4. Structural Pruning – Canopy Trees 8.4.1. Shall be selectively pruned with guidance from a professional Certified Arborist provided by the Contractor at no additional cost to the County. 8.4.2. All inclusive of labor, equipment, watering, materials, and incidentals to complete the work. 16.H.1.c Packet Pg. 1546 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 6 8.4.3. Up to two (2) times per year (minimum 1) to maintain clearance. 8.4.4. Up to two (2) times per year for structural pruning. 8.4.5. To thin cross-branching and shape the trees. 8.4.6. Any damaged materials or incorrect pruning shall result in the replacement of that material at Contractor’s expense. 8.5. Structural Pruning – Palms 8.5.1. Shall be selectively pruned with the guidance of a professional Certified Arborist provided by the Contractor at no additional cost to the County. 8.5.2. All inclusive of labor, equipment, watering, materials, and incidentals to complete the work. 8.5.3. Up to four (4) times per year (Royal & Queen palms once) to maintain a neat and clean appearance. 8.5.4. To remove all nuts, seed pods, seed stalks, and boots. 8.5.5. To remove dead lower fronds while leaving live healthy fronds intact. 8.5.6. With fronds cut close to the petiole base without damaging living trunk tissue. 8.5.7. If live fronds need to be removed, including below the nine (9) o’clock - three (3) o’clock level from the base of the palm’s bud or trunk, prior approval shall be obtained from the MSTU Project Manager. 8.5.8. Shall include palms classified as “self-pruning” at the direction of the MSTU Project Manager. 8.6. Hedge Pruning (Clusia, Podocarpus) 8.6.1. One-sided or two-sided. 8.6.2. Prune the top of the hedge, six feet (6’) up to nine feet (9'). 8.6.3. Maintain a flat top and flat vertical side(s). 8.6.4. Not to extend over an adjacent sidewalk or roadway. 8.7. Light Pole Clearing 8.7.1. Spider Webs - Remove from the lens face of Lumec fixtures (Approx 15 ft height). 8.7.2. Small Tree Limbs - Remove from lens face of Lumec fixtures (Approx 15 ft height). 8.8. Mulch Application 8.8.1. Mulch may be supplied by Collier County under a separate annual contract at the time of application with delivery coordinated by the receiving Contractor. 8.8.2. Mulch and Application, both, may be supplied by the Contractor at the Bid Schedule rate upon direction by the MSTU Project Manager. 8.8.3. The timetable for installing mulch shall be on an as-needed basis, upon direction by the MSTU Project Manager. 8.8.4. All designated plant beds shall be mulched by covering all unplanted areas in the bed. 8.8.5. The areas to receive mulch shall be raked to establish a level base. 8.8.6. Areas to receive an initial application of mulch shall have mulch evenly distributed to provide a three-inch (3") non-compacted or unsettled depth, measured from the base. 8.8.7. Areas to be re-mulched shall have mulch evenly distributed to provide a two -inch (2") non-compacted or unsettled depth, measured from the base. 8.8.8. Mulch shall be kept 2” to 3” away from soft ornamental plan t stems, such as Lilies, to help prevent fungus. 8.8.9. Mulch shall not be placed over valves or valve boxes that are located within mulched areas. 8.8.10. All adjacent areas not mulched (curbs, sidewalks, roadways, etc.) shall be cleared of any mulch or foreign debris. 8.8.11. Upon completion of mulching, all excess material, pallets, packaging, bags, and foreign debris shall be collected and disposed of by the Contractor, leaving the overall landscape in a neat and orderly condition. 8.9. Special Services 8.9.1. Small Project Maintenance ▪ Maintenance services may be requested for any small project within the capabilities of the Contractor or Subcontractor, as needed by the MSTU or Division within the MSTU boundary. ▪ Services requested may include but are not be limited to miscellaneous debris removal, street & decorative lamp post/sign removal-repairs-installation, traffic sign post-sign removal-repairs-installation, minor fence repair, bench and trash receptacle removal assembly and installation, removal of miscellaneous objects or equipment and repair/replacement/ reinstallation, painting, paver repairs, removal of bees, dead animals from grounds, removal of graffiti from walls, walkways or other surfaces, assist wit h clean up following hurricanes, storms or emergency situations, removal of streetlight poles damaged by accidents, installation of landscape rocks, cleaning of landscape rocks, removal of chewing gum on sidewalks, assemble and/or install hardscapes, minor plumbing maintenance/repair, excessive trash pick-up, set timers for lights and irrigation systems, pressure cleaning additional areas and any other small projects as requested or needed. Quotes using Bid Schedule pricing are to be submitted to the MSTU P roject Manager for approval prior to 16.H.1.c Packet Pg. 1547 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 7 any work commencing. 8.10. Tree and Palm Maintenance Services (Staking / Re-standing) 8.10.1. The removal of existing trees and palm staking shall be the Contractor’s responsibility. 8.10.2. Staking Materials for trees or palms may include 2 ”x4”, 4”x4”, lodge poles, and/or guy wire. 8.10.3. The 2”x4” and 4”x4” should have a footer stabilized. Adjustable “Duckbill” style stabilizers may be supplied separately for installation by the Contractor. 9. MAINTENANCE OF TRAFFIC (MOT) 9.1. The Contractor shall verify the current MOT certification and comply with the requirements of Collier County’s MOT Policy. 9.2. The Contractor shall utilize adequate barricades, warning devices, and the necessary safety equipment according to the Collier County ROW Ordinance. 9.3. Flagmen are required when two-way traffic is obstructed. 9.4. Blocking of a public ROW or street, except under extreme emergency conditions, shall not be permitted without prior approval of the MSTU Project Manager and arrangements made with agencies having jurisdic tion over the street to be closed. 9.5. For safe worker visibility, approved bright day-glow red/yellow/orange colored safety vests (Class 3) shall be worn by employees when servicing the area. 10. PRICE MODIFICATIONS 10.1. Any requested adjustment shall be fully documented and submitted to the County no less than thirty (30) days prior to the annual contract anniversary date based on the percent change (up or down) of the Consumer Price Index (CPI) or Producer Price Index (PPI). Retroactive price adjustments are not authorized. All requests must be submitted to the County Representative or designee. 10.2. Any approved cost adjustments shall become effective as of the anniversary date or upon Procurement Director/Board approval. 10.2.1. Contractor shall provide supporting documentation justifying price increases (examples: Contractor’s material agreements, distributor invoices, proof of fuel increases, etc.). 10.2.2. County Representative or designee shall analyze prices to determine if increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates. 10.2.3. Contractor shall continue to fill all purchase orders received at the current agreement prices during the rev iew process. 10.2.4. The Procurement Director has the authority to approve price adjustments in accordance with the Procurement Ordinance, as amended. If approved, the bid schedule shall be modified with the price increases and approved via an amendment to the approved agreement. 10.2.5. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the Contractor in writing with the effective date of any approved price increases. 10.3. The County may, after examination, refuse to accept the adjusted costs if they are not properly documented, considered excessive, or if decreases are deemed insufficient. In the event the County does not wish to accept the adjusted costs and the matter cannot be resolved to the satisfaction of the County, a contract termination will have to be processed. 11. GENERAL RESPONSIBILITIES 11.1. The Contractor shall identify a singular point of contact, English speaking, with cellular phone and e-mail for on-site and off-site communication to communicate with the MSTU Project Manager. 11.2. The Contractor shall coordinate with the MSTU Project Manager to designate a regularly scheduled on -site Weekly Maintenance Service Day. Contractor shall request changes to this day via email to the MSTU Project Manager. 11.3. The Contractor shall provide a crew of sufficient size for each Weekly Landscape Service to be completed within one (1) day, and if required, a consecutive day immediately following. 11.4. The minimum on-site Weekly Landscape Service crew shall consist of one (1) supervisor/crew leader and five (5) laborers. 11.5. Replacement of plants, shrubs, trees, grass, or foliage due to neglect or damage by the Contractor, Contractor's employees, or Subcontractor(s), shall be at the Contractor's sole expense, as determined by the MSTU Project Man ager. 11.6. Accidents, theft, and vandalism shall be reported to the MSTU Project Manager on the same day as discovered, including pictures when reasonably available to be taken. 16.H.1.c Packet Pg. 1548 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 8 11.7. To avoid damage to curbs and turf, the Contractor shall provide and utilize ramps o r other devices for ingress and egress, as needed. Damage attributable to the Contractor shall be repaired at the Contractor's expense, as determined by the MSTU Project Manager 11.8. Miscellaneous Site Fixtures and Features: 11.8.1. Entry signage, accent, and roadway lighting fixtures, banners, and benches shall be visually reviewed weekly to determine if malfunction, damage, or hazardous conditions exists. 11.8.2. If any damage or improper operation is found or viewed, immediate notification of the MSTU Project Manage r is required. 12. MEETING ATTENDANCE 12.1. The Contractor shall attend a monthly field review with the MSTU Project Manager scheduled no later than one (1) week (the second Monday of each month) before the Advisory Committee meeting. (approx. one (1) hour) 12.2. The Contractor shall attend the monthly MSTU Advisory Committee meeting to discuss the ongoing status of Landscape and Irrigation maintenance, per the weekly/monthly report(s), and answer any questions. (approx. one (1) hour) 12.3. At the MSTU Project Manager's request, the Contractor shall be available for on-site inspection in the MSTU to verify work completed or review open issues. 12.4. There shall be no additional charge for attendance at these meetings. 13. CONTRACTOR EMPLOYEES 13.1. All Contractor employees working under this specification shall, always, be sole employees of the Contractor’s company and under the Contractor’s exclusive direction and not an employee or agents of Collier County. 13.2. The Contractor shall supply competent and physically capable employees. 13.3. At the direction of the MSTU Project Manager, the Contractor shall remove any employee deemed careless, incompetent, insubordinate, or otherwise objectionable and whose continued services are not in the County's best interest. 14. SUBCONTRACTORS 14.1. The awarded Contractor is required to perform services for routine landscape maintenance. 14.2. Use of a Subcontractor may be requested in advance from the MSTU Project Manager, in writing, prior to the commencement of the work to be performed. 14.3. The selected Subcontractor shall be identified, in writing, to the MSTU Project Manager prior to the commencement of work. 14.4. NOTE: The cost of utilizing a Subcontractor shall not exceed the pricing outlined in the Bid Schedule or increase costs to the MSTU. 14.5. Subcontractor(s) must be compliant with all County provisions. 14.6. Contractor shall be liable for overseeing the Subcontractor and that the Subcontractor’s services are performed satisfactorily per the specifications. 15. HOURS OF SERVICE 15.1. Work performed at the specific direction of the MSTU Project Manager and billable at hourly rates shall be invoiced as follows: 15.1.1. Normal Hours: 6:00 AM to 6:00 PM 15.1.2. After Hours: 6:01 PM to 5:59 AM ▪ Note: After-Hour Services must be pre-approved by the MSTU Project Manager upon each occurrence. Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly rates. ("Time and a Half") 16. MATERIALS MARKUP 16.1. Material markup is fixed at cost plus fifteen percent (15%), excluding sales tax. The percentage represents a markup on non-bid schedule line items. Receipts are required as a backup with the invoice for verification. 16.H.1.c Packet Pg. 1549 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 9 NOTE: The resultant agreement for this Agreement shall govern except as expressly provided otherwise in the Collier County Landscape and Irrigation Specifications for Beautification Improvements within the Public Right -of-Way, Collier County, Florida herein: https://www.colliercountyfl.gov/home/showpublisheddocument/25364/635883137282070000 VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)*** 16.H.1.c Packet Pg. 1550 Attachment: 24-8219 Solicitation (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.d Packet Pg. 1551 Attachment: 24-8219 COI Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.d Packet Pg. 1552 Attachment: 24-8219 COI Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.ePacket Pg. 1553Attachment: 24-8219 COI A&M (28962 : Forest Lakes MSTU - Grounds Maintenance) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 12/13/2023 SUNZ Insurance Solutions, LLC ID: (Vensure HR) c/o Vensure HR Inc 1475 S. Price Road Chandler, AZ 85286 800-409-8958 Rick Leonard Colleen DeWitt certs@vensure.com Vensure HR Inc Co-Employer For: A & M Property Maintenance LLC 1475 S. Price Road Chandler AZ 85286 77673231 3 Client Effective: 1/1/2024 FL 25422 Collier County Board of County Commissioners 3295 Tamiami Trail E Naples FL 34112 Coverage provided for all leased employees but not subcontractors of: A & M Property Maintenance LLC Waiver of Subrogation in favor of certificate holder, as per written contract, while work is performed at or in: SUNZ Insurance Company 34762 A WC071-00001-024 1/1/2024 1/1/2025 3 1,000,000 1,000,000 1,000,000 77673231 | 25422 | Master Certificate | Rosemary Young | 12/13/2023 8:56:13 AM (EST) | Page 1 of 2 16.H.1.e Packet Pg. 1554 Attachment: 24-8219 COI A&M (28962 : Forest Lakes MSTU - Grounds Maintenance) 12/13/2023 WC071-00001-024 Coverage provided for all leased employees but not subcontractors of: A & M Property Maintenance LLC Client Effective: 1/1/2024 Waiver of Subrogation in favor of certificate holder, as per written contract, while work is performed at or in: FL 01/01/2024 SUNZ Insurance Company Vensure HR Inc Co-Employer For: A & M Property Maintenance LLC 1475 S. Price Road Chandler AZ 85286 Collier County Board of County Commissioners 3295 Tamiami Trail E Naples FL 34112 77673231 | 25422 | Master Certificate | Rosemary Young | 12/13/2023 8:56:13 AM (EST) | Page 2 of 2 16.H.1.e Packet Pg. 1555 Attachment: 24-8219 COI A&M (28962 : Forest Lakes MSTU - Grounds Maintenance) EFFECTIVE DATE: PERSON: BUSINESS NAME AND ADDRESS: SCOPE OF BUSINESS OR TRADE: ARMANDO B YZAGUIRRE A&M PROPERTY MAINTENANCE LLC 4396 OWENS WAY IMMOKALEE, FL 34142 FEIN: JIMMY PATRONIS CHIEF FINANCIAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION * * CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW * * IMPORTANT: Pursuant to subsection 440.05(14), F.S., an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter. Pursuant to subsection 440.05(12), F.S., Certificates of election to be exempt issued under subsection (3) shall apply only to the corporate officer named on the notice of election to be exempt and apply only within the scope of the business or trade listed on the notice of election to be exempt. Pursuant to subsection 440.05(13), F.S., notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if, at any time after the filing of the notice or the issuance of the certificate, the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate. The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 QUESTIONS? (850) 413-1609E01582589 Lawn or Shrub Spraying & Drivers Irrigation Works Operation & Drivers NON-CONSTRUCTION INDUSTRY EXEMPTION 8/18/2022 EXPIRATION DATE:8/17/2024 262564413 EMAIL:SYLVIA.YZAGUIRRE@AANDMPROPERTY.COM This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law. 16.H.1.e Packet Pg. 1556 Attachment: 24-8219 COI A&M (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.fPacket Pg. 1557Attachment: 24-8219 Vendor Signed Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.fPacket Pg. 1558Attachment: 24-8219 Vendor Signed Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.fPacket Pg. 1559Attachment: 24-8219 Vendor Signed Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.fPacket Pg. 1560Attachment: 24-8219 Vendor Signed Ground Zero (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.fPacket Pg. 1561Attachment: 24-8219 Vendor Signed Ground Zero (28962 : Forest Lakes MSTU - 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Grounds Maintenance) 16.H.1.gPacket Pg. 1647Attachment: 24-8219 Vendor Signed A&M (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1648 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1649 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1650 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1651 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1652 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1653 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1654 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1655 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1656 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1657 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1658 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1659 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1660 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1661 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1662 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1663 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1664 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1665 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1666 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1667 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1668 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1669 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1670 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1671 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1672 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1673 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1674 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1675 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1676 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1677 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.hPacket Pg. 1678Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.hPacket Pg. 1679Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1680 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1681 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1682 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1683 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.h Packet Pg. 1684 Attachment: 24-8219 Ground Zero_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Collier County Solicitation 24-8219 C�erCounty Procurement SeNices Division Vendor Check List IMPORT Al�T: Please review carefully and submit with your Proposal/Bid. All applicable documents shall be submitted electronically through BidSync. Vendor should checkoff each of the following items. Failure to provide the applicable documents may deem you non-responsive/non-responsible. □ General Bid Instructions has been acknowledged and accepted. Collier County Purchase Order Terms and Conditions have been acknowledged and accepted. Form 1: Vendor Declaration Statement Form 2: Conflict oflnterest Certification Proofofstatus from Division of Corporations -Florida Department of State (If work performed in the State) - http:/dos.mytlorida.com sunbiz/ should be attached with your submittal. Vendor MUST be enrolled in the E-Verify-Imp s: \\W\\ .e-\crify.iro, at the time of submission of the proposal/bid. Form 3: Immigration Affidavit Certification MUST be signed and attached with your submittal. E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal. Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered. Form 5: Reference Questionnaire form must be utilized for each requested reference and included with your submittal, if applicable to the solicitation. Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal. Vendor W-9 Form. Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five (5)days of the County's issuance ofa Notice ofRecommend Award. The Bid Schedule has been completed and attached with your submittal, applicable to bids. Copies of all requested licenses and/or certifications to complete the requirements of the project. All addenda have been signed and attached. County's IT Technical Architecture Requirements has been acknowledged and accepted, if applicable. Any and all supplemental requirements and terms has been acknowledged and accepted, if applicable. 2/13/2024 6:51 AM p. 36 16.H.1.i Packet Pg. 1685 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 Dear Commissioners: Collier County C�erCou.n-ty Solicitation 24-8219 Procurement Services Division Form 1: Vendor Declaration Statement The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor hereby declares the instructions, purchase order terms and conditions, requirements, and specifications/scope of work of this solicitation have been fully examined and accepted. The Vendor agrees, if this solicitation submittal is accepted by Collier County, to accept a Purchase Order as a form of a formal contract or to execute a Collier County formal contract for purposes of establishing a contractual relationship between the Vendor and Collier County, for the performance of all requirements to which this solicitation pertains. The Vendor states that the submitted is based upon the documents listed by the above referenced solicitation. The Vendor agrees to comply with the requirements in accordance with the terms, conditions and specifications denoted herein and according to the pricing submitted as a part of the Vendor's bids. Further, the Vendor agrees that if awarded a contract for these goods and/or services, the Vendor will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-vendor for any future associated work that is a result of this awarded contract. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this _1_1_ day of MARCHCOLLIER , in the State of_F_L0_R_ID_A __ _ Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number *CCR# or CAGE Code*Only if Grant Funded Telephone: Email: Signature by: (Typed and written) Title: 2/13/2024 6:51 AM A&M PROPERTY MAINTENANCE, LLC 4396 OWENS WAY AVE MARIA, FL 34142 L08000046795 26-2564413 7YQK1 239-503-0303 aandmtotal@yahoo. � SYLVIA B. YZAGUIR OWNER , 20 24in the County of p. 37 16.H.1.i Packet Pg. 1686 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Send payments to: (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: 2/13/2024 6:51 AM Collier County Solicitation 24-8219 Additional Contact Information Company name used as payee p. 38 16.H.1.i Packet Pg. 1687 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Collier County C�erCounty Solicitation 24-8219 Procurement Services Division Form 2: Conflict of Interest Certification Affidavit The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with this solicitation does not pose an organizational conflict as described by one of the three categories below: Biased ground rules -The fin11 has not set the "ground rules" for affiliated past or current Collier County project idcnti fied above (e.g., writing a procurement's statement of work, specifications, or performing systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my firm. Impaired objectivity-The firm has not perfonned work on an affiliated past or current Collier County project identified above to evaluate proposals / past performance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information -The firm has not had access to nonpublic information as part of its performance of aCollier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor/ vendor must provide the following: I.All documents produced as a result of the work completed in the past or currently being worked on for the above-mentionedproject; and, 2.Indicate if the information produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified. may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the firm (employees. officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. State of i::-\oc, cl, County of C.o \\,e ✓ A&M PROPERTY MAINTENANCE, LLC Company Name Signature s� I \A Q B . Vw[it Ji rre /our/1.�h rint Name and Title The foregoing instrument was acknowledged before me by means of �hysical presence or D on line notarization, this \ r" day of MA<�(month), :'201..'i (year), by S., fv1� Q, 'f 2.0.�'4 ,nc n cknowledging). ·� -. f- � f .-·iif-�:���--JOSE CUADRADO fa(�-\;} MY COMMISSION# HH 101231··•:>r.��M---EXPIRES: March 7, 2025 b_'••.f?�J.� .• •· Bonded Thru Notary Public UnderwJite,s (Print, Type, or Stamp Commissioned Name of Notary Public) Personally Known OR Produced Identification 1-Ltl. -y,_ "2..l.-"\ f;L-'l) -S9f-OType ofldentification Produced 2/13/2024 6:51 AM p. 39 16.H.1.i Packet Pg. 1688 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 4396 OWENS WAY AVE MARIA, FL 34142 Current Principal Place of Business: Current Mailing Address: 4396 OWENS WAY AVE MARIA, FL 34142 US Entity Name: A&M PROPERTY MAINTENANCE LLC DOCUMENT# L08000046795 FEI Number: 26-2564413 Certificate of Status Desired: Name and Address of Current Registered Agent: YZAGUIRRE, SYLVIA B 4396 OWENS WAY AVE MARIA, FL 34142 US The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Authorized Person(s) Detail : I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: Electronic Signature of Signing Authorized Person(s) Detail Date FILED Feb 20, 2024 Secretary of State 2015595101CC SYLVIA BETANCOURT YZAGUIRRE MANAGER 02/20/2024 2024 FLORIDA LIMITED LIABILITY COMPANY ANNUAL REPORT No Title MANAGER, AUTHORIZED MEMBER Name YZAGUIRRE, SYLVIA BETANCOURT Address 4396 OWENS WAY City-State-Zip:AVE MARIA FL 34142 Title MANAGER, AUTHORIZED MEMBER Name YZAGUIRRE, ARMANDO BENITO Address 4396 OWENS WAY City-State-Zip:AVE MARIA FL 34142 16.H.1.i Packet Pg. 1689 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1690 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1691 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Collier County C �Jer County Solicitation 24-8219 Procurement Services Division Form 3: Immigration Affidavit Certification This Affidavit is required and should be signed, by an authorized principal of the firm and submitted with formal solicitation submittals. Further, Vendors are required to be enrolled in the E-Verify program (ht tps :, W\vw.e-verify.go\ ), at the time of the submission of the Vendor's proposal/bid. Acceptable evidence of your enrollment consists of a copy of the properly completed E Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company which will be produced at the time of the submission of the Vendor's proposal/bid or within.five (5) day of the County's Notice o{Recommend Award. FAILURE TO EXECUTE THIS AFFIDAVIT CERTIFICATION AND SUBMIT WITH VENDOR'S PROPOSAL/BID MAY DEEM THE VENDOR'S AS NON-RESPONSIVE. Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers. constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any Vendor ofunauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral tennination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Arnendment(s), that it is aware of and in compliance with the requirements set forth in Florida Statutes §448.095, and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's proposal/bid. State of Flon.Jt,. County of C..o \\,<t .r A&M PROPERTY MAINTENANCE, LLC Company Name Signature S�I via B. '-/za�uirre. (CUJW-rint Name and Title The foregoing instrument was acknowledged before me by means of (!'('physical presence or □ on line notarization, this \ 1-41-day of Ml\w-c.h (month), 1,,o'Z.'j (year), by S'(lv,c:.. c; Yi-ea ... , rrc ( knowledging). ,,•"Y'P'•,,, • _.-�-<!'!\ ··�---JOSE CUADRADO t/A'\.1 MY COMMISSION# HH 101231 ',�;�$,; EXPIRES: March 7, 2025 ·•,f.11� f.�?,··· Bonded ThnJ Notary Public Undelwrtte11 Personally Known OR Produced Identification t='W.-Yi"l.&-"'182-')?,-ss�.o Type of Identification Produced 2/13/2024 6:51 AM otary Public) (Print, Type, or Stamp Commissioned Name of Notary Public) p.40 16.H.1.i Packet Pg. 1692 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 1 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR E-VERIFY EMPLOYER AGENTS ARTICLE I PURPOSE AND AUTHORITY E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the E-Verify Employer Agent, the Employer, DHS, and the Social Security Administration (SSA). The Employer is not a party to this MOU; however, this MOU contains a section titled Responsibilities of the Employer. This section is provided to inform E-Verify Employer Agents acting on behalf of the Employer of the responsibilities and obligations their clients are required to meet. The Employer is bound by these responsibilities through signing a separate MOU during their enrollment as a client of the E-Verify Employer Agent. The E-Verify program requires an initial agreement between DHS and the E-Verify Employer Agent as part of the enrollment process. After agreeing to the MOU as set forth herein, completing the tutorial, and obtaining access to E-Verify as an E-Verify Employer Agent, the E-Verify Employer Agent will be given an opportunity to add a client once logged into E-Verify. All parties, including the Employer, will then be required to sign and submit a separate MOU to E-Verify. The responsibilities of the parties remain the same in each MOU. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, “Employment Eligibility Verification” and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E-Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES OF E-VERIFY EMPLOYER AGENT 1.The E-Verify Employer Agent agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the E-Verify Employer Agent representatives who will be accessing The parties to this agreement are the Department of Homeland Security (DHS) and A&M Property Maintenance, LLC (E-Verify Employer Agent). The purpose of this agreement is to set forth terms and conditions which the E-Verify Employer Agent will follow while participating in E-Verify. 1641454 16.H.1.i Packet Pg. 1693 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 2 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: information under E-Verify and shall update them as needed to keep them current. 2. The E-Verify Employer Agent agrees to become familiar with and comply with the E-Verify User Manual and provide a copy of the most current version of the E-Verify User Manual to the Employer so that the Employer can become familiar with and comply with E-Verify policy and procedures. The E-Verify Employer Agent agrees to obtain a revised E-Verify User Manual as it becomes available and to provide a copy of the revised version to the Employer no later than 30 days after the manual becomes available. 3. The E-Verify Employer Agent agrees that any person accessing E-Verify on its behalf is trained on the most recent E-Verify policy and procedures. 4. The E-Verify Employer Agent agrees that any E-Verify Employer Agent Representative who will perform employment verification cases will complete the E-Verify Tutorial before that individual initiates any cases. a. The E-Verify Employer Agent agrees that all E-Verify Employer Agent representatives will take the refresher tutorials initiated by the E-Verify program as a condition of continued use of E-Verify, including any tutorials for Federal contractors, if any of the Employers represented by the E-Verify Employer Agent is a Federal contractor. b. Failure to complete a refresher tutorial will prevent the E-Verify Employer Agent and Employer from continued use of E-Verify. 5. The E-Verify Employer Agent agrees to grant E-Verify access only to current employees who need E-Verify access. The E-Verify Employer Agent must promptly terminate an employee’s E-Verify access if the employee is separated from the company or no longer needs access to E-Verify. 6. The E-Verify Employer Agent agrees to obtain the necessary equipment to use E- Verify as required by the E-Verify rules and regulations as modified from time to time. 7. The E-Verify Employer Agent agrees to, consistent with applicable laws, regulations, and policies, commit sufficient personnel and resources to meet the requirements of this MOU. 8. The E-Verify Employer Agent agrees to provide its clients with training on E-Verify processes, policies, and procedures. The E-Verify Employer Agent also agrees to provide its clients with ongoing E-Verify training as needed. E-Verify is not responsible for providing training to clients of E-Verify Employer Agents. 9. The E-Verify Employer Agent agrees to provide the Employer with the notices described in Article II.B.1 below. 10. The E-Verify Employer Agent agrees to create E-Verify cases for the Employer it represents in accordance with the E-Verify Manual, the E-Verify Web-Based Tutorial and all other published E-Verify rules and procedures. The E-Verify Employer Agent will create E-Verify cases using information provided by the Employer and will immediately communicate the response back to the Employer. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the E-Verify Employer Agent’s attempting, in good faith, to 1641454 16.H.1.i Packet Pg. 1694 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 3 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: make inquiries on behalf of the Employer during the period of unavailability. 11.When the E-Verify Employer Agent receives notice from a client company that it has received a contract with the FAR clause, then the E-Verify Employer Agent must update the company’s E-Verify profile within 30 days of the contract award date. 12. If data is transmitted between the E-Verify Employer Agent and its client, then the E-Verify Employer Agent agrees to protect personally identifiable information during transmission to and from the E-Verify Employer Agent. 13. The E-Verify Employer Agent agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 14. The E-Verify Employer Agent agrees to fully cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, including permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9, employment records, and all records pertaining to the E-Verify Employer Agent’s use of E-Verify, and to interview it and its employees regarding the use of E-Verify, and to respond in a timely and accurate manner to DHS requests for information relating to their participation in E-Verify. 15. The E-Verify Employer Agent shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The E-Verify Employer Agent shall not describe its services as federally-approved, federally-certified, or federally- recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify Employer Agent services and any claim to that effect is false. 16. The E-Verify Employer Agent shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 17. The E-Verify Employer Agent agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the E-Verify Employer Agent’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 18. The E-Verify Employer Agent understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the E-Verify Employer Agent may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. B. RESPONSIBILITIES OF THE EMPLOYER The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers represented by the E-Verify Employer Agent carry out the following responsibilities. It is the E-Verify 1641454 16.H.1.i Packet Pg. 1695 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 4 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: Employer Agent’s responsibility to ensure that its clients are in compliance with all E-Verify policies and procedures. 1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: a. Notice of E-Verify Participation b. Notice of Right to Work 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives’ contact information changes. 3. The Employer shall become familiar with and comply with the most recent version of the E-Verify User Manual. The Employer will obtain the E-Verify User Manual from the E-Verify Employer Agent. 4. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: a. If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. § 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 1-888-464-4218. b. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee’s Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 5. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 6. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. a. The following modified requirements are the only exceptions to an Employer’s obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 4 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, 1641454 16.H.1.i Packet Pg. 1696 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 5 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. b. DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 7. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 8. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 9. The Employer must use E-Verify (through its E-Verify Employer Agent) for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. 10. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B below) to contact DHS with information necessary to resolve the challenge. 11. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. § 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo 1641454 16.H.1.i Packet Pg. 1697 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 6 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee’s perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee’s employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline). 12. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound “foreign” or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 13. The Employer agrees that it will use the information it receives from E-Verify (through its E-Verify Employer Agent) only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 14. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@dhs.gov. Please use “Privacy Incident – Password” in the subject line of your email when sending a breach report to E-Verify. 15. The Employer acknowledges that the information it receives through the E-Verify Employer Agent from SSA is governed by the Privacy Act (5 U.S.C. § 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 1641454 16.H.1.i Packet Pg. 1698 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 7 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: 16. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify (whether directly or through their E-Verify Employer Agent), which includes permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer’s use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 17. The Employer shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 18. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 19. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer’s services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 20. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. C. RESPONSIBILITIES OF FEDERAL CONTRACTORS The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers represented by the E-Verify Employer Agent carry out the following responsibilities if the Employer is a federal contractor or becomes a Federal contractor. The E-Verify Employer Agent should instruct the client to keep the E-Verify Employer Agent informed about any changes or updates related to federal contracts. It is the E-Verify Employer Agent’s responsibility to ensure that its clients are in compliance with all E-Verify policies and procedures. 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any “employee assigned to the contract” (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not reverify the employee through E-Verify. a. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of 1641454 16.H.1.i Packet Pg. 1699 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 8 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. b. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. c. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee’s assignment to the contract, whichever date is later. d. Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. e. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article II.B.6, ii. The employee’s work authorization has not expired, and iii. The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee’s Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). f. The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i. The Employer cannot determine that Form I-9 complies with Article II.A.6, 1641454 16.H.1.i Packet Pg. 1700 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 9 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: ii. The employee’s basis for work authorization as attested in Section 1 has expired or changed, or iii. The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of the Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. g. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer’s compliance with Federal contracting requirements. D. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer (through the E-Verify Employer Agent) against SSA’s database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA’s database. 2. SSA agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent) through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. § 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the E-Verify Employer Agent. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the E-Verify Employer Agent. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. 1641454 16.H.1.i Packet Pg. 1701 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 10 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: E. RESPONSIBILITIES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer (through the E-Verify Employer Agent) to conduct, to the extent authorized by this MOU a. Automated verification checks on alien employees by electronic means, and b. Photo verification checks (when available) on employees. 2. DHS agrees to assist the E-Verify Employer Agent with operational problems associated with its participation in E-Verify. DHS agrees to provide the E-Verify Employer Agent names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the E-Verify Employer Agent with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train E-Verify Employer Agents on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require E-Verify Employer Agents to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer (through the E-Verify Employer Agent) a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti- discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the E-Verify Employer Agent’s E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. DHS agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent), and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. 1641454 16.H.1.i Packet Pg. 1702 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 11 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers represented by the E-Verify Employer Agent carry out the following responsibilities. It is the E-Verify Employer Agent’s responsibility to ensure that its clients are in compliance with all E-Verify policies and procedures. A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the tentative nonconfirmation notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer (through the E-Verify Employer Agent) within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee’s E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action 1641454 16.H.1.i Packet Pg. 1703 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 12 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee’s response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee’s Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: a. Scanning and uploading the document, or b. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee’s documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer (though the E-Verify Employer Agent) within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer or the E-Verify Employer Agent for verification services performed under this MOU. The E-Verify Employer Agent is responsible for providing equipment needed to make inquiries. To access E-Verify, an E-Verify Employer Agent will need a personal computer with Internet access. 1641454 16.H.1.i Packet Pg. 1704 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 13 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. B. TERMINATION 1. The E-Verify Employer Agent may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. In addition, any Employer represented by the E-Verify Employer Agent may voluntarily terminate its MOU upon giving DHS 30 days’ written notice. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the E-Verify Employer Agent’s participation in E-Verify, with or without notice, at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the E-Verify Employer Agent or the Employer, or a failure on the part of either party to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer’s business. 3. An E-Verify Employer Agent for an Employer that is a Federal contractor may terminate this MOU for that Employer when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the E-Verify Employer Agent must provide written notice to DHS. If the E-Verify Employer Agent fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non-Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4. The E-Verify Employer Agent agrees that E-Verify is not liable for any losses, financial or otherwise, if the E-Verify Employer Agent or the Employer is terminated from E-Verify. 1641454 16.H.1.i Packet Pg. 1705 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 14 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the E-Verify Employer Agent, its agents, officers, or employees. C. The E-Verify Employer Agent may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. E. The E-Verify Employer Agent understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the E-Verify Employer Agent and DHS respectively. The E-Verify Employer Agent understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer or the E-Verify Employer Agent, as the case may be, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the E-Verify Employer Agent. If you have any questions, contact E-Verify at 1-888-464-4218. 1641454 16.H.1.i Packet Pg. 1706 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 15 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: Approved by: E-Verify Employer Agent Employer Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date 1641454 A&M Property Maintenance, LLC Sylvia Yzaguirre Electronically Signed 02/11/2021 Electronically Signed 16.H.1.i Packet Pg. 1707 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 16 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for 1641454 A&M Property Maintenance, LLC 4396 Owens Way Ave Maria, FL 34142 COLLIER 262564413 811 10 to 19 1 16.H.1.i Packet Pg. 1708 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 17 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: 1641454 FLORIDA 1 site(s) 16.H.1.i Packet Pg. 1709 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 18 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: 1641454 Name Sylvia B Yzaguirre Phone Number (239) 503 - 1897 Fax Number Email Address Sylvia.yzaguirre@aandmproperty.com 16.H.1.i Packet Pg. 1710 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Page 19 of 19 E-Verify MOU for E-Verify Employer Agents | Revision Date 06/01/13 Company ID Number: 1641454 Page intentionally left blank 16.H.1.i Packet Pg. 1711 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Collier County Solicitation 24-8219 C �erCou.nty Procurement Services Division Form 4: Vendor Submittal-Local Vendor Preference Certification (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business) f;Zl Collier County D Lee County Vendor affinns that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section Fifteen of the Collier County Procurement Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period ofup to one year under this section. Vendor must complete the following information: Year Business Established in �Collier County or D Lee County: 15 ---- Number of Employees (Including Owner(s) or Corporate Officers):_1_2 __ _ Number of Employees Living in �oilier County or D Lee (fncluding Owner(s) or Corporate Officers):_1 _2 __ If requested by the County, Vendor will be required to provide documentation substantiating the information given in this certification. Failure to do so will result in vendor's submission being deemed not applicable. Sign and Date Certification: Under penalties ofperiurv, I certify that the information shown on this form is correct to mv knowledge. Company Name: A &M PROPE RTY MAINTENANCE, LLC Date: 03/11/2024 rLeeC ounty.4396 OWENS WAY, AVE MARIA, FL 34142 2/13/2024 6:51 AM Title: OWNER p. 41 16.H.1.i Packet Pg. 1712 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Sollcltatioo: Reference Questionnaire for: CoHier County Co .1e-r Coimcy -� - Procurement Services Division Form 5 Refennce QlleStlonnaire (USE ONE FORM FOR EA.CH REQUIRED REFERENCE) A&M PROPERTY MAINTENANCE, LLC (Name of Company Requesting Reference Information) ARMANDO B. YZAGUIRRE (Name of Individuals Requesting Reference Information) Solk:ilellon 24-8219 Name: C..�S � Company: Cn.ucL (1� 1"J �q -n� (Evaluator's Company completing reference) (Evaluator completing reference questionnaire) Email:c..hn l\er. Coc,l:@ Cell� �££1 Tele hooe: ZY\-ZS�-{5-,::tf Collier County has implemented a process that collects reference information m firms and their key personnel to be used in the selection offirms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with IO representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firrn/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." PrqjectDescription: �� t--,\mtJ'f�Ml� Completion Date: �� Project Budget: m {l<.t>�/4� Project Number of Days: �� � Item l 2 3 4 s 6 7 8 9 10 Cl'iteria Score (must be completed Ability to manage the project costs (minimize change orders to scope). \0 Ability to maintain project schedule (complete on-time or early). to Quality of work. 6 Quality of consultative advice provided on the project. 8 Professionalism and ability to manage personnel. 9 Project administratia, ( completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) \0 Ability lo verbally communicate and document information clearly and succinctly. \0 Abiltity to manage risks and unexpected pr(!jecl circumstances. lO Ability to follow contract documents, policies, procedures, rules, regulations, etc. lO Overall comfort level with hiring the company in the future (customer satisfaction). \0 TOTAL SCORE OF ALL ITEMS l..15 ,:r: \<\\lo\� ��I) �t� �� ���. 7'\� � � �� VitN� kN'l \J� �,\v\I"N� [6i...ubl\.... (.&,,,..l>l'\V\ �L\Tl�. 16.H.1.i Packet Pg. 1713 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Conier County Procurement Services Division Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: Reference Questionnaire fur: A&M PROPERTY MAINTENANCE, LLC (Name of Company Requesting Reference Information) ARMANDO 8. YZAGUIRRE (Name of Individuals Requesting Refurence Information) Name: Sv�eA--Ft�-z-- (Evaluator completing reference questionnaire) Company: �PS (Evaluator's Company completing reference) Telephone: ):ll-"?J11-66 2'{ Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection offinns to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of I to I 0, with 10 representing that you were very satisifed (and would hire the firm/individual again) and I representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: � • .-V""��'1 .... --lll�o�w �'�/l )---Completion Date: ___________ _ Project Budget: ____________ _ Project Number of Days: _________ _ Item Criteria Score (must be completed) I Ability to manage the project costs (minimize change orders to scope). lo 2 Ability to maintain project schedule (complete on-time or early). /0 3 Quality of work. lo ➔ Qualit� ofco nsultatil'c advicl: provided on the proje t. lo I 5 Professionalism and ability to manage personnel. /0 :I 6 Project admini tration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) lo 7 Ability to verbally communicate and document information clearly and succinctly. JO I 8 Abiltity to manage risks and unexpected project circumstanc.es. I 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. /0 I 10 O\·crall comfort le\·el with hiring the company in the future (customer satisfaction). ' JO I TOT AL SCORE OF ALL ITEMS /t')h 16.H.1.i Packet Pg. 1714 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Collier County C�erCou.nty Procurement Services Division Form 5 Reference Questionnaire (USE ONE FORM FOR EACH REQUIRED REFERENCE) Solicitation: Reference Questionnaire for: A&M PROPERTY MAINTENANCE, LLC (Name of Company_ �e�uestin_g Reference Information) ARMANDO 8. Y LAGUIRKE (Name oflndividuals Requesting Reference Information) Name: Christie Betancourt (Evaluator completing reference questionnaire) Email: christie.betancou1i@colliercountyfl.gov BetancourtChristie g!�a;����,%��:0����r15iie FAX: Company: Immokalee CRA (Evaluator's Company completing reference) Telephone: 239 .8 67.00 28 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of I to I 0, with IO representing that you were very satisifed (and would hire the firm/individual again) and I representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0 ." Project Description: Landscape Maintenance 2 additional I year terms Completion Date: _____________ Project Budget: __ $_21_8_,8_9_0 _.6 _9 _______ _Project Number of Days: _3 _y _ea_r _t _em_, _____ _ Item Criteria Score (must be completed) Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule ( complete on-time or early). IO 3 Quality of work. 10 4 Quality of consultative advice provided on the project. IO 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; 10 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 16.H.1.i Packet Pg. 1715 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 1/2 A Forest Lakes Blvd - Work Area #1 - Main Entrance (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Basic Grounds Maintenance 1 Weekly Pre-Service Cleaning - All Areas 52 Ea 100.00 5,200.00$ 2 Weekly Mowing/String Trimming & Edging 52 Ea 100.00 5,200.00$ 3 Weekly Weeding - shrubs, groundcovers for a weed-free site (hand & chemical)52 Ea 100.00 5,200.00$ 4 Monthly General Trimming & Pruning - All Areas completed once per month 12 Ea 500.00 6,000.00$ 5 Weekly Post-service Cleaning - All Areas 52 Ea 100.00 5,200.00$ Wet Checks - Test Operation, Check Solenoids & Wiring, Unclog Nozzles, & Adjust Spray Patterns 6 Bi-weekly WeatherTRAK Controller system-wide Cell Phone Checkout & Run 26 Ea 200.00 5,200.00$ Calusia Hedge Trimming 7 One-sided - Trim front face and top of hedge to 8-foot height. Quarterly (approx 175-feet)4 Ea 1000.00 4,000.00$ Pesticides - Contractor supplies chemicals & application 8 Turf, Groundcover, Shrubs, Trees: Insecticides, applied to all areas as needed per month 12 Ea 75.00 900.00$ 9 Turf, Groundcover, Shrubs, Trees: Fungicides, applied to all areas as needed per month 12 Ea 75.00 900.00$ 10 Turf, Groundcover, Shrubs, Trees: Herbicides, applied to all areas as needed per month 12 Ea 75.00 900.00$ Section A - Subtotal 38,700.00$ B Forest Lakes Blvd - Work Areas #2 and #3 - ROW (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Basic Grounds Maintenance 11 Weekly Pre-Service Cleaning - All Areas 52 Ea 30.00 1,560.00$ 12 Weekly Mowing/Strimg Trimming & Edging 52 Ea 30.00 1,560.00$ 13 Monthly General Trimming & Pruning - All Areas completed once per month 12 Ea 115.00 1,380.00$ 14 Weekly Post-Service Cleaning - All Areas 52 Ea 30.00 1,560.00$ 15 Ficus Hedge Trimming 16 One-sided - Trim front face and top of hedge to 5-foot height. Semi-Annualy. (approx 175-feet)2 Ea 1000.00 2,000.00$ Pesticides - Contractor supplies chemicals & application 17 Turf, Groundcover, Shrubs, Trees: Insecticides, applied to all areas as needed per month 12 Ea 50.00 600.00$ 18 Turf, Groundcover, Shrubs, Trees: Fungicides, applied to all areas as needed per month 12 Ea 50.00 600.00$ 19 Turf, Groundcover, Shrubs, Trees: Herbicides, applied to all areas as needed per month 12 Ea 50.00 600.00$ Section B - Subtotal 9,860.00$ C Woodshire Lane - Work Areas #4 and #5 - ROW (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Basic Grounds Maintenance 20 Weekly Pre-Service Cleaning - All Areas 52 Ea 26.00 1,352.00$ 21 Weekly Mowing & Edging 52 Ea 26.00 1,352.00$ 22 Weekly Post-service Cleaning - All Areas 52 Ea 26.00 1,352.00$ 23 Pesticides - Contractor supplies chemicals & application 24 Turf, Groundcover, Shrubs, Trees & Fence Line: Herbicides, applied to all areas as needed per month 12 Ea 75.00 900.00$ Section C - Subtotal 4,956.00$ D Woodshire Lane - Work Area #6 - Black Chain Link Fence Line (Attachment A - Work Areas) Item Description Qty*UOM Unit Price Total Fenceline Vegetation Maintenance (Removal) 25 Overhanging limbs, saplings, vines, & invasives are trimmed back or sprayed. Monthly.12 Ea 250.00 3,000.00$ §: Reference item #16 of Attachment A §: Associated debris is removed as part of weekly post-service cleaning Section D - Subtotal 3,000.00$ E Forest Lakes Blvd - Tree Trimming (Attachment C - Street Trees) Item Description Qty*UOM Unit Price Total Trimming only, not Structural Pruning 26 Cutback of occasional limbs encroaching into the sidewalk along Forest Lakes Blvd.26 Ea 115.00 2,990.00$ § From Quail Forest Blvd to the south end of Woodshire Ln, plus at the main entrance from Pine Ridge Rd §: Limb debris is removed for proper disposal Section E - Subtotal 2,990.00$ F Swales Maintenance - Quail Run GC (Attachment B - Golf Course Swales) Item Description Qty*UOM Unit Price Total Basic Grounds Maintenance 27 Per-service Mowing & String Trimming - All Areas 35 Ea 625.00 21,875.00$ § Frequency: approximately Weekly (20) Rain Season & Bi-weekly (15) Dry Season Section F - Subtotal 21,875.00$ REGULAR MAINTENANCE SERVICES TOTAL 81,381.00$ G As Directed by the MSTU Project Manager Item Description Qty*UOM Unit Price Total 28 Supervisor (per staff hour) 80 Hour 75.00 6,000.00$ HOURLY RATES - SERVICE: (regular business hours***) BID SCHEDULE 24-8219 FOREST LAKES MSTU - GROUNDS MAINTENANCE ALL LINES MUST BE BID * Quantities are approximate or nominal for bidding purposes only. NOTE: BID LINE ITEMS THAT ARE MATERIALLY UN-BALANCED MAY BE DEEMED NON-RESPONSIVE. REGULAR MAINTENANCE SERVICES (Items 1 - 27) ADDITIONAL SERVICES** 16.H.1.i Packet Pg. 1716 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 2/2 BID SCHEDULE 24-8219 FOREST LAKES MSTU - GROUNDS MAINTENANCE 29 Laborer/Helper (per staff hour) 80 Hour 65.00 5,200.00$ 30 Irrigation Supervisor (per staff hour) 60 Hour 75.00 4,500.00$ 31 Irrigation Technician (per staff hour) 60 Hour 65.00 3,900.00$ Item Description Qty*UOM Unit Price Total 32 8-0-12-Slow Release - Approx 8 bags @ 50 lb/bag, 2 apps/year (4+4) - Application-only, price per bag Turf, Groundcover, Shrubs, Trees (County-supplied fertilizer)8 Bag 40.00 320.00$ 33 0-0-22 (So-Po-Mag) - Approx 8 bags @ 50 lb/bag, 2 apps/year (4+4) - Application-only, price per bag Palms (County-supplied fertilizer)8 Bag 40.00 320.00$ 34 Application labor rate only (Granular fertilizer, Micronutrients, etc.) County-supplied 1 Bag 20.00 20.00$ 35 Application labor & materials (Drench, Sequestrene Iron) Contractor-supplied, per lineal foot (LF)75 LF 65.00 4,875.00$ 36 Application labor & materials (20-20-20 w/Ferromec AC 13-0-0 plus 6% Iron) Contractor-supplied, per square foot (SF)10 SF 75.00 750.00$ Item Description Qty*UOM Unit Price Total 37 Lumec Lamps Spider Webs - Remove from lens face of fixture, upon request (Approx 15 ft height)1 Ea 250.00 250.00$ 38 Lumec Lamps Tree Limbs - Remove from lens face of fixture, upon request (Approx 15 ft height)1 Ea 250.00 250.00$ Item Description Qty*UOM Unit Price Total 39 Application labor-only rate, per 2 cubic ft bag (County-supplied Mulch) 25 Bag 2.00 50.00$ 40 Application labor & materials rate, per 2 cubic ft bag (Contractor-supplied Mulch) 25 Bag 5.00 125.00$ Item Description Qty*UOM Unit Price Total 41 Small Project Maintenance - Supervisor 1 Hour 75.00 75.00$ 42 Small Project Maintenance - Laborer 1 Hour 65.00 65.00$ ADDITIONAL SERVICES TOTAL 26,700.00$ 108,081.00$ **MATERIALS MARK-UP FIXED PERCENTAGE IS 15% (Percentage is a mark-up on non-bid line items. Tax is not marked-up. Receipts required with the invoice.) ***Hourly Rates outside of regular business hours shall be billed at 1.5 x Regular hourly rates. ("Time and a Half") FERTILIZER: Turf, Groundcovers, Shrubs, Trees, and Palms (October-November, April-May) LIGHT POLE CLEARING (upon request) MULCH APPLICATION (upon request) SPECIAL SERVICES (Items 28-42) TOTAL BID AMOUNT (Items 1 - 42) 16.H.1.i Packet Pg. 1717 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) COLLIER COUNTY BUSINESS TAXCOLLIER COUNTY TAX COLLECTOR - 2800 N. HORSESHOE DRIVE - NAPLES FLORIDA 34104 - (239) 252-2477 BUSINESS TAX NUMBER: LOCATION: LEGAL FORM DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION. FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. CLASSIFICATION: CLASSIFICATION CODE:DATE AMOUNTRECEIPTThis document is a business tax only. This is not certification that licensee is qualified. It does not permit the licensee to violate any existing regulatory zoning laws of the state, county, or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. VISIT OUR WEBSITE AT: www.colliertaxcollector.com THIS RECEIPT EXPIRES ZONED:BUSINESS PHONE: -THIS TAX IS NON-REFUNDABLE- STATE OR COUNTY LIC #:A & M PROPERTY MAINTENANCE, LLC LANDSCAPING RESTRICTED CONTRACTOR 56.00 11-20 EMPLOYEES NO FERTILIZING SEPTEMBER 30, 2024 HOME OCCUPATION YZAGUIRRE, ARMANDO B. 4396 OWENS WAY AVE MARIA, FL 34142 082708 503-0303 LLC WWW-24-00056324 33963 02102601 07/13/2023 4396 OWENS WAY 16.H.1.i Packet Pg. 1718 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) COLLIER COUNTY BUSINESS TAXCOLLIER COUNTY TAX COLLECTOR - 2800 N. HORSESHOE DRIVE - NAPLES FLORIDA 34104 - (239) 252-2477 BUSINESS TAX NUMBER: LOCATION: LEGAL FORM DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION. FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. CLASSIFICATION: CLASSIFICATION CODE:DATE AMOUNTRECEIPTThis document is a business tax only. This is not certification that licensee is qualified. It does not permit the licensee to violate any existing regulatory zoning laws of the state, county, or cities nor does it exempt the licensee from any other taxes or permits that may be required by law. VISIT OUR WEBSITE AT: www.colliertaxcollector.com THIS RECEIPT EXPIRES ZONED:BUSINESS PHONE: -THIS TAX IS NON-REFUNDABLE- STATE OR COUNTY LIC #:A & M PROPERTY MAINTENANCE, LLC IRRIGATION / SPRINKLER CONTRACTOR 18.00 1-10 EMPLOYEES SEPTEMBER 30, 2024 HOME OCCUPATION YZAGUIRRE, ARMANDO 4396 OWENS WAY AVE MARIA, FL 34142 140741 239-503-0303 LLC WWW-24-00056324 C33963 02105301 07/13/2023 4396 OWENS WAY 16.H.1.i Packet Pg. 1719 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1720 Attachment: 24-8219_AM 16.H.1.i Packet Pg. 1721 Attachment: 24-8219_AM 16.H.1.i Packet Pg. 1722 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1723 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1724 Attachment: 24-8219_AM Collier County Board of County Commissioners Certificate of Competency Collier County * City of Marco * City of Naples * City of Everglades Issued Date: 09/06/2023 Company:A&M PROPERTY MAINTENANCE LLC Address:4396 OWENS AVE AVE MARIA, FL 34142 Telephone:(239) 503-0303 Qualifier:YZAGUIRRE, ARMANDO B. License #:C33963 Issuance #:33963 Classification:LANDSCAPING RESTRICTED CONTR. Valid Thru: State License #: State Valid Thru: 09/30/2024 It is the Qualifier’s responsibility to keep current all records with Collier County. This shall include insurance certificates and/or contact information. Always verify licenses online at https://cvportal.colliercountyfl.gov/CityViewWeb/ Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. This Collier County Certificate of Competency’s status and expiration date may change on July 1, 2024, due to the State of Florida House Bill No. 1383. Please visit our website at www.colliercountyfl.gov/government/growth-management/divisions/operations- regulatory-management/contractor-licensing for more information as it becomes available. 16.H.1.i Packet Pg. 1725 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Collier County Board of County Commissioners Certificate of Competency Collier County * City of Marco * City of Naples * City of Everglades Issued Date: 09/06/2023 Company:A&M PROPERTY MAINTENANCE LLC Address:4396 OWENS AVE AVE MARIA, FL 34142 Telephone:(239) 503-0303 Qualifier:YZAGUIRRE, ARMANDO B. License #:C33963 Issuance #:201400001753 Classification:IRRIGATION SPRINKLER CONTR. Valid Thru: State License #: State Valid Thru: 09/30/2024 It is the Qualifier’s responsibility to keep current all records with Collier County. This shall include insurance certificates and/or contact information. Always verify licenses online at https://cvportal.colliercountyfl.gov/CityViewWeb/ Do not alter this document in any form. This is your license. It is unlawful for anyone other than the licensee to use this document. This Collier County Certificate of Competency’s status and expiration date may change on July 1, 2024, due to the State of Florida House Bill No. 1383. Please visit our website at www.colliercountyfl.gov/government/growth-management/divisions/operations- regulatory-management/contractor-licensing for more information as it becomes available. 16.H.1.i Packet Pg. 1726 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds 16.H.1.i Packet Pg. 1727 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) EFFECTIVE DATE: PERSON: BUSINESS NAME AND ADDRESS: SCOPE OF BUSINESS OR TRADE: ARMANDO B YZAGUIRRE A&M PROPERTY MAINTENANCE LLC 4396 OWENS WAY IMMOKALEE, FL 34142 FEIN: JIMMY PATRONIS CHIEF FINANCIAL OFFICER STATE OF FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF WORKERS' COMPENSATION * * CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS' COMPENSATION LAW * * IMPORTANT: Pursuant to subsection 440.05(14), F.S., an officer of a corporation who elects exemption from this chapter by filing a certificate of election under this section may not recover benefits or compensation under this chapter. Pursuant to subsection 440.05(12), F.S., Certificates of election to be exempt issued under subsection (3) shall apply only to the corporate officer named on the notice of election to be exempt and apply only within the scope of the business or trade listed on the notice of election to be exempt. Pursuant to subsection 440.05(13), F.S., notices of election to be exempt and certificates of election to be exempt shall be subject to revocation if, at any time after the filing of the notice or the issuance of the certificate, the person named on the notice or certificate no longer meets the requirements of this section for issuance of a certificate. The department shall revoke a certificate at any time for failure of the person named on the certificate to meet the requirements of this section. DFS-F2-DWC-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 08-13 QUESTIONS? (850) 413-1609E01582589 Lawn or Shrub Spraying & Drivers Irrigation Works Operation & Drivers NON-CONSTRUCTION INDUSTRY EXEMPTION 8/18/2022 EXPIRATION DATE:8/17/2024 262564413 EMAIL:SYLVIA.YZAGUIRRE@AANDMPROPERTY.COM This certifies that the individual listed below has elected to be exempt from Florida Workers' Compensation law. 16.H.1.i Packet Pg. 1728 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) 16.H.1.i Packet Pg. 1729 Attachment: 24-8219_AM Property Maintenance_Proposal (28962 : Forest Lakes MSTU - Grounds Maintenance) Procurement Services Division Procurement Services Division – 3295 Tamiami Trail East – Naples, Florida 34112-4901 www.colliercountyfl.gov/procurementservices June 10, 2024 Attn: Arron Gross Ground Zero Landscaping Services Inc. 1907 Fairfax Circle Naples, FL 34109 Email: gzls@naples.net RE: Agreement No. 18-7379 Forest Lakes MSTU Landscape Maintenance Notice to Terminate for Convenience Dear Mr. Gross: Staff is recommending to the Board of County Commissioners (the “Board”) at its June 25, 2024, meeting that it approve terminating for convenience Agreement No. 18-7379, as permitted under Section 10 of the Agreement, effective upon the approval of Agreement No. 24-8219 with Ground Zero. Subject to the Board’s approval, this letter will serve as the County’s 30-day written Notice to Terminate for Convenience. Should you have any questions regarding this termination notice please contact us at (239) 252-8407. Respectfully, Sandra Srnka Procurement Director Sandra Srnka Digitally signed by Sandra Srnka Date: 2024.06.10 09:47:21 -04'00' 16.H.1.j Packet Pg. 1730 Attachment: 18-7379 Notice to Terminate Letter 061024 (28962 : Forest Lakes MSTU - Grounds Maintenance)