Backup Documents 06/11/2024 Item #16B 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 8 2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
** ROUTING SLIP**
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingilines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. (Enter your Dept here)
3. County Attorney Office County Attorney Office JAK/mb 6//I/'Z`(
4. BCC Office Board of County CH by MB
Commissioners [s] 03/2`f
5. Minutes and Records Clerk of Court's Office �y�� t94� l i �,y�
PRIMARY CONTACT INFORMATION " V I /
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above may need to contact staff for additional or missing information.
Name of Primary Staff Madison Bird Phone Number 2939
Contact/Department
Agenda Date Item was 6/11/24 Agenda Item Number Z
Approved by the BCC (�
Type of Document(s) Number of Original
Attached MCC/ Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's signature?(stamped unless otherwise stated) MB
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information (Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legality. (All documents to be signed by MB
the Chairman,with the exception of most letters,must be reviewed and signed by the
Office of the County Attorney.)
4. All handwritten strike-through and revisions have been initialed by the County Attorney MB
Office and all other parties except the BCC Chairman and the Clerk to the Board.
5. The Chairman's signature line date has been entered as the date of BCC approval of the MB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is uploaded to the
agenda. Some documents are time sensitive and require forwarding to Tallahassee within a
certain time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_6/11/24 and all changes made JAK/mb /A is not
during the meeting have been incorporated in the attached document. The County an option for
Attorney Office has reviewed the changes, if applicable. his line.
9. Initials of attorney verifying that the attached document is the version approved by the JAK/mb 1/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for the n option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21
1 6 82
Dave Kerner
Executive Director
L F . . SMV
FLORIDA HIGHWAY SAFETY tAND MOTOR VEHICLES 2900 Apalachee Parkway
Tallahassee,Florida 32399-0500
www.11hsmv.gov
MEMORANDUM OF UNDERSTANDING
REDACTED CRASH DATA
HSMV-
This Memorandum of Understanding("MOU") is entered into by the Florida Department of Highway Safety and
Motor Vehicles ("Department")and Collier County ("County
each a "Party" and collectively referred to as "Parties."
WHEREAS,the Department is a governmental entity with primary duties that include issuance of motor vehicle
and driver licenses, registration and titling of motor vehicles, and enforcement of all laws governing traffic,
travel, and public safety upon Florida's highways; and
• WHEREAS, the Department has an interest in serving the citizens of Florida in all matters concerning the
highways of this State including Consumer Protection; and
WHEREAS,the Department,in carrying out its statutorily mandated duties,collects and maintains motor vehicle
crash records, which are subject to the parameters set forth in § 119.0712(2) and 316.066(2)(b), Fla. Stat.; and
18 U.S.C. § 2721-2725, the Driver Privacy Protection Act ("DPPA"); and
WHEREAS, the Department, in carrying out its statutorily mandated duties, is permitted to provide access to
motor vehicle crash records in accordance with § 119.0712(2) and 316.066(2)(b), Fla. Stat., and DPPA; and
WHEREAS, pursuant to § 316.066(2)(a), Fla.Stat., crash reports that reveal the identity, home or employment
telephone number or home or employment address of, or other personal information concerning the parties
involved in the crash; and that are held by an agency, as defined in § 119.011, Fla. Stat., are confidential and
exempt from Art. I. § 24(a), Fla. Const. and § 119.07(1), Fla. Stat. for a period of 60 days after the date the
report is filed, and further may only be released as specifically authorized by§ 316.066, Fla. Stat.; and
Service • Integrity• Courtesy• Professionalism • Innovation • Excellence
An Equal Opportunity Employer
1 6 B2
WHEREAS, this MOU is permitted by § 316.066(2)(b), Fla. Stat., which states in pertinent part: "This section
shall not prevent an agency, pursuant to a memorandum of understanding, from providing data derived from
crash reports to a third party solely for the purpose of identifying vehicles involved in crashes if such data does
not reveal the identity, home or employment telephone number or home or employment address, or other
personal information of the parties involved in the crash."
NOW THEREFORE, the Parties agree to the following conditions:
1. Pursuant to § 316.022(2)(b), Fla. Stat., the Department will provide to County , upon
request within a reasonable time as determined by the Department,which the Department may decide
to provide on a weekly basis, data derived from Florida crash reports solely for the purpose of identifying
vehicles involved in crashes. The data provided by this MOU will not include the identity, home or
employment telephone numbers, home or employment addresses, or any other personal information
of the parties involved in a crash. The Department will provide documentation to
County describing the format and definitions of the data provided to
County by the Department pursuant to this MOU, and will supply documentation to
County describing changes to such format and definitions as soon as possible, but
no later than thirty (30) days before such changes are reflected in any data provided to
County by the Department pursuant to this MOU.
2. All data and information provided to County by the Department pursuant to this
MOU shall only be used for the purposes identified in this MOU. County agrees to
ensure that any use by County of the data provided through the MOU will
comply with all applicable state or federal law or regulations. County will abide by
all applicable federal and state laws and regulations with respect to the disclosure of data obtained
through this MOU and,to the extent legally required,will protect and maintain the confidentiality of the
data received from the Department. To the extent allowed by law, subject to the limits of Section
768.28, Florida Statutes, County agrees to indemnify and hold harmless the
Department for any claims made by a third party resulting from County 's negligent
or wrongful use of any data provided by the Department through this MOU.
3 County is solely responsible for any of its own costs associated with this MOU, and
this MOU does not create any financial obligations on the Department.
Redacted Crash Data MOU —Governmental Entities (rev. 10/25/2023) Page 2 of 4
16 82
4. This MOU will expire two (2) years from the date last signed by the Parties. Either Party may terminate
this MOU at will sooner upon providing thirty (30) days' prior written notice to the other Party. In
addition, this MOU is subject to unilateral suspension or termination by the Department without notice
to County for the failure of County to comply with any of the
requirements of this MOU, or with any applicable state or federal laws, rules, or regulations, including,
but not limited to, DPPA, sections 119.0712(2), 316.066, 324.242 or 501.171, Florida Statutes, or any
laws designed to protect driver privacy. Upon expiration or termination, County may
continue to use any and all data already provided to County by the Department
under this MOU as of the effective date of such expiration or termination solely for the purposes
identified in this MOU, in compliance with state and federal law.
5. The Parties agree that all provisions herein concerning protection of data provided by the Department
to County shall survive the expiration or termination of this MOU, and that the
Department reserves the right to enforce the provisions of this MOU after expiration or termination,
including obtaining injunctive relief.
6 County will cooperate and ensure that its subcontractors, if any, cooperate with
the Department's Inspector General in any investigation, audit, inspection, review, or hearing
pursuant to § 20.055, Fla. Stat.
County
7. If applicable, must comply with the requirements of the State of Florida,
Office of the Governor, Executive Order Number 20-044, issued February 20, 2020, regarding
submission of an annual report, as required by the Department, which shall include, in part,
County 's most recent IRS Form 990, Return of Organization Exempt from Income
Tax.
8. This MOU is executed and entered into in the state of Florida, and shall be construed, performed
and enforced in all respects in accordance with the laws, rules and regulations of the state of
Florida. Any action hereon or in connection herewith shall be brought in Leon County, Florida.
END OF PAGE INTENTIONALLY LEFT BLANK
Redacted Crash Data MOU —Governmental Entities(rev. 10/25/2023) Page 3 of 4
- I
16 82
In witness hereof, the Parties have executed this MOU by their duly authorized officials on the date(s)
indicated below.
FOR: BY: (liv.444
Collier County
. Requesting Party Name Signature of Authorized Official
2885 South Horseshoe Drive
Street Address
Chris Hall, Chairman
Suite „me
Naples FL 34104 //ii /ZLI
City State Zip Code Date
FOR: BY:
Florida Department of Highway Safety and
Motor Vehicles
Providing Party Name Signature of Authorized Official
2900 Apalachee Parkway
Street Address Printed/Typed Name
Suite Title
Tallahassee, Florida 32399
City State Zip Code Date
ATTEST: 1 .
CRYSTALK.4dttRl7-.-1,;,CLER
epufy Clerk
Attest as to Cri irrnan's
JJ
Appr v ;Wm and legality
Jeffrey A.,Il atzko 4 County Attorney
Redacted Crash Data MOU—Governmental Entities (rev. 10/25/2023) Page 4 of 4