Backup Documents 06/11/2024 Item #16B 7 UTING
ORIGINAL
AC ACCOMPANY ALL ORIGINAL DOCUMENTSSLIP B
SENT TO 7
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to he forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Iniitiallss Date
1. County Attorney Office CAO
2. Board of County Commissioners Office BOCC
ofi *j 611i/2Y
3. Minutes and Records Clerk of Court's Office 1,1
(c;/ t
4. Send via email to:
Caroline.Soto(a?colliercountyfl.gov
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Caroline Soto,Grants Coordinator
Contact/ Department 2885 S. Horseshoe Dr 252-6932
Agenda Date Item was 6/11/24 Agenda Item Number 16.B.7
Approved by the BCC
Type of Document Coordination Agreement Number of Original 1 each
Attached g Documents Attached
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature STAMP OK CS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be CS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the CS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE. CS
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 6/11/24 and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's / 1 I 1 I244
Office has reviewed the changes,if applicable. l/ b l
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the S 6[ III Zy
Chairman's signature.
l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Coordination Agreement
THIS COORDINATION ION AGREEMENT ("Agreement'), is entered into on this jt. day
of jC , 2024, by and between Collier County. a political subdivision of the State of
Florida. hereinafter referred to as the "County." and Hope I lospice & Community Services, Inc..
a Florida not-tor-profit corporation. hereinafter referred to as "hope Hospice' or "Grantee.''
(collectively referred to as the "Parties").
WITNESSETH
WHEREAS, the County and Hope Hospice have previously entered into a Coordination
Agreement dated February 25. 2015. to support the use of Federal "Transit Administration grant
funds. which agreement was discontinued on October 12, 2022: and
WHF,REAS. Hope Hospice has requested to reestablish a Coordination Agreement with
the County,to support their use of Federal Transit Administration Section 5310 grant funds.
NOW. THEREFORE, in consideration of the mutual promises and covenants herein
contained. it is agreed by the Parties as follows:
1. I lope Hospice & Community Services. Inc.. hereinafter. the "Grantee", agrees to
coordinate transportation services to children,young people,and the elderly who may have
mental or behavioral problems or who arc at risk receiving services at facilities operated
by Grantee. as required by the Collier County Community 'Transportation Coordinator,
herein referred to as the "Coordinator."
2. Grantee will identify client transportation needs and refer those who arc appropriate to the
Coordinator.
3. Grantee acknowledges that. if feasible. vehicles purchased with Federal finds shall he
made available to the Coordinator upon execution of a rate agreement between the
Coordinator and the Grantee.
4. Grantee shall maintain daily records of ridership and mileage and provide such to the
Coordinator monthly. Additional data may be required as specified in the FY Annual
Operating Report Instructions from the Commission for the Transportation Disadvantaged.
5. Grantee has developed and implemented a system Safety Program Plan (SSPP) and agrees
to abide by said policy.
6_ Grantee shall conduct a criminal background screening. pre-employment drug screening.
pre-employment physical for all drivers. Grantee will provide training to include safety.
vehicle operations, and passenger sensitivity in accordance with Florida Statutes 427.
7. Grantee agrees to submit the following items annually:
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• Annual Operating Report— by July 15 (covering period of July l to June 30)
• Certifications of Compliance— by July 15 (covering period of.lulu i to June 30)
• Federal Transit Adminsitration Drug and Alcohol Reports by February 1 (covering
period of.lanuary l to December 31 )
• Quality Assurance Report— by February 1 (covering period of'January 1 to December
31)
8. To the maximum extent permitted by Florida law. the Grantee shall indemnify and hold
harmless Collier County, its officers and employees from any and all liabilities, damages.
losses and costs. including. hut not limited to, reasonable attorneys' fees and paralegals'
fees.to the extent caused by the negligence,recklessness.or intentionally wrongful conduct
of the Grantee or anyone employed or utilized by the Grantee in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph. This section does not pertain to any incident
arising from the sole negligence of the County.
9. The Parties may provide any notices to one another as follows:
Grantee: !lope I lospice & Community Services, Inc.
Attn: Neil flardill. Director Transportation
2668 Winkler Ave
Fort Myers. Florida 33901
(239) 980-2.965
(insert Contact Name. Address & Phone Number)
Coordinator: Collier County Board of County Commnissioners
Attn: Omar DeLeon. Public Transit Manager
3299 Tamiami Trail East
Naples. FL 34112
Tel: (239) 252-4996
10. The Coordinator may cancel this Agreement without cause upon 30 days notice to the
Grantee. Otherwise, the Agreement may be terminated upon the mutual agreement of
both parties or when the vehicle operated by Grantee has reached its useful life or ceases
to be operated for the intended purpose of this Agreement, whichever is later.
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IN WITNESS WI-IF.REOF, the below parties hereto have caused this Agreement to he
executed by their appropriate officials, on the date and year first written above.
r. .
• ATTEST: BOARD OF COUNTY COMMISSIONERS
CRYSTAL K. KINZEI., Clerk COMER COUNTY. FLORIDA
:
:!:' • .' . Deputy Clerk CII . HALL, CIIAIRMA. -
. • Attest as to Chairman's
signature only
Approved as to form and legality:
Carly .1 ' nne Sansevcrino •
5.
Ass', ant County Attorney /13 111.4
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IN WITNESS «'HEREOF, the below parties hereto have caused this Agreement to he
executed by their appropriate officials. on the date and year first written above.
I lope I lospice & Commullit) Services. Inc.
Grantee
C By:
First Witness Signature
liy: a.
Type/print witness name Ji amp y. CFO
Secondj2e, 1� r C 0
Type/print witness name
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