Agenda 06/11/2024 Item #16B 4 (Resolution - Chairman to sign a Suppplemental Agreement to the LAP Agreement w/Florida Department of Transportation reducing grant funds)06/11/2024
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a Supplemental Agreement to the Local
Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) to reduce grant
funds by $125,024 for the construction of a ten-foot multi-use path on County Barn Road from Rattlesnake
Hammock Road to SR 84 (Davis Blvd.); to execute the accompanying Resolution; and to authorize the
necessary Budget Amendments, FPN 438091-2-58-01. (Fund 1841, Project 60254)
OBJECTIVE: To construct a 10-foot-wide multi-use path on County Barn Road from Rattlesnake Hammock
Road to SR 84 (Davis Blvd).
CONSIDERATIONS: Construction funding for the Project was programmed in the Florida Department of
Transportation (FDOT) Work Program for FY 2023 in the amount of $1,693,376. The Board approved the
construction Local Agency Program (LAP) agreement with FDOT on May 23, 2023, Resolution No. 2023-92.
Since the submittal of the application, construction costs have continued to rise. At the November 14, 2023, BCC
Meeting, (Agenda item 16B3), the Board approved a supplemental Agreement to increase the reimbursement to
$2,508,376.
Construction Engineering Inspection (CEI) is a requirement for LAP Projects. A contract was negotiated with an
FDOT vendor for $310,024, FDOT had $185,000 available and needed $125,024 to fully fund the CEI phase.
Collier County requested that in lieu of a Locally Funded Agreement, the construction funding be reduced, and
those funds be shifted to the CEI phase. Funding originally intended to cover the LFA will be available to fund any
resulting shortfall in construction.
FDOT is empowered by legislative authority to contract with other governmental (local) agencies to develop,
design, and construct transportation facilities and to reimburse these governmental agencies for services provided to
the traveling public. The FDOT LAP, administered at the FDOT district level, is the mechanism used to complete a
prioritized project from FDOT’s Five-Year Work Program. Collier County is LAP certified, and the Transportation
Management Services Department staff will be responsible for the administration of the project’s construction
phase. In-house staff and third-party vendors will be responsible for federal and FDOT grant compliance.
This item is consistent with the Collier County Strategic Plan objective to design and maintain an effective
transportation system to reduce traffic congestion and improve the mobility of our residents and visitors.
FISCAL IMPACT: A budget amendment is required to recognize a decrease in grant revenue in the amount of
$125,024 in the Growth Management Grant Fund (1841), Project 60254. The funding source is Federal Highway
Administration whereby, these grant dollars are passed through FDOT via the LAP agreement. This grant does not
require a match.
GROWTH MANAGEMENT IMPACT: These improvements are consistent with the Growth Management Plan
Transportation Element, specifically Section B - Intermodal & Multi-modal Transportation, (1) Non-Motorized
Travel, Objective 4, Policy 4.2, Policy 4.4, Policy 4.5, Policy 4.6, and Policy 4.8
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: Recommendation to approve and authorize the Chairman to sign a Supplemental
Agreement to the Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT)
to reduce grant funds by $125,024 for the construction of a ten-foot multi-use path on County Barn Road from
Rattlesnake Hammock Road to SR 84 (Davis Blvd.); to execute the accompanying Resolution; and to authorize the
necessary Budget Amendments, FPN 438091-2-58-01. (Fund 1841, Project 60254)
16.B.4
Packet Pg. 761
06/11/2024
Prepared By: Michael Tisch, PMP, Project Manager II, Transportation Engineering Division
ATTACHMENT(S)
1. 438091-2 Draft LAP Supplemental Agreement #2-initialed (PDF)
2. Resolution - LAP agreement CAO (PDF)
16.B.4
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06/11/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.4
Doc ID: 29009
Item Summary: Recommendation to approve and authorize the Chairman to sign a Supplemental Agreement to
the Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) to reduce
grant funds by $125,024 for the construction of a ten-foot multi-use path on County Barn Road from Rattlesnake
Hammock Road to SR 84 (Davis Blvd.); to execute the accompanying Resolution; and to authorize the necessary
Budget Amendments, FPN 438091-2-58-01. (Fund 1841, Project 60254)
Meeting Date: 06/11/2024
Prepared by:
Title: – Transportation Engineering
Name: Michael Tisch
05/22/2024 3:42 PM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
05/22/2024 3:42 PM
Approved By:
Review:
Operations & Regulatory Management Danielle Bates TMSD Reviewer Completed 05/22/2024 6:29 PM
Transportation Engineering Mark McCleary TMSD Reviewer Completed 05/23/2024 6:39 AM
Transportation Engineering Jay Ahmad TMSD Reviewer Completed 05/23/2024 8:20 AM
Unknown Anthony Khawaja TMSD Reviewer Completed 05/23/2024 8:22 AM
Transportation Management Operations Support Brandy Otero TMSD Reviewer Completed
05/23/2024 9:46 AM
Transportation Management Services Department Jeanne Marcella Transportation Management Services
Department Completed 05/23/2024 10:14 AM
Road Maintenance Ellen Sheffey TMSD Reviewer Completed 05/23/2024 1:35 PM
Transportation Management Operations Support Tara Castillo TMSD Reviewer Completed
05/23/2024 2:48 PM
Transportation Management Services Department Trinity Scott Transportation Completed
05/23/2024 6:28 PM
Grants Joanna Partyniewicz Level 2 Grants Review Completed 05/28/2024 10:38 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/28/2024 12:04 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/28/2024 3:23 PM
Community & Human Services Maggie Lopez OMB Reviewer Completed 05/31/2024 10:43 AM
Grants Therese Stanley OMB Reviewer Completed 06/03/2024 9:49 AM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 06/03/2024 8:16 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 06/11/2024 9:00 AM
16.B.4
Packet Pg. 763
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM
SUPPLEMENTAL AGREEMENT
525-010-32
PROGRAM MANAGEMENT
03/22
Page 1 of 2
SUPPLEMENTAL NO.
2
FEDERAL ID NO. (FAIN)
D123-060-B
CONTRACT NO.
G2N19
FEDERAL AWARD DATE
FPN
438091-2-58-01
RECIPIENT UNIQUE ENTITY ID SAM NO.
JWKJKYRPLLU6
Recipient, Collier County , desires to supplement
the original Agreement entered into and executed on August 29, 2023 as identified above. All
provisions in the original Agreement and supplements, if any, remain in effect except as expressly modified by this
supplement.
The changes to the Agreement and supplements, if any, are described as follows:
PROJECT DESCRIPTION
Name County Barn Road from Rattlesnake Hammock to SR 84 (Davis Blvd) Length 2.045
Termini The construction of a 10 foot multi-use path on the west side of County Barn Road from Rattlesnake Hammock to
SR 84 (Davis Blvd)
Description of Work:
The project consists of the construction of a 10-foot-wide multi-use path on the west side of County Barn Road from
Rattlesnake Hammock to SR 84 (Davis Blvd). Replacement of existing storm drain culvert, ditch bottom inlets, and
mitered end sections will be installed to accommodate the 10-foot-wide multi-use path.
Reason for Supplement and supporting engineering and/or cost analysis:
The purpose of this Supplemental Agreement #2 is to decrease construction funding in Fiscal Year 24 funds in the
amount of $125,024.00 (One Hundred Twenty-Five Thousand Twenty-Four Dollars) to transfer construction funding to
phase 62 construction engineering inspection. The new adjusted construction funding is $2,383,352.00 ($Two Million
Three Hundred Eighty-Three Thousand Three Hundred Fifty-Two Dollars) as shown in the attached Exhibit “B” adjusted
“SCHEDULE OF FINANCIAL ASSISTANCE”.
DocuSign Envelope ID: 6E5F0B73-E408-4FE3-A3C9-68D64471F2A1
16.B.4.a
Packet Pg. 764 Attachment: 438091-2 Draft LAP Supplemental Agreement #2-initialed (29009 : County Barn Rd MUP FDOT Supplemental Agreement #2)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM
SUPPLEMENTAL AGREEMENT
525-010-32
PROGRAM MANAGEMENT
02/22
ADJUSTED EXHIBIT “B” SCHEDULE OF FINANCIAL ASSISTANCE
Page 2 of 3
RECIPIENT NAME & BILLING ADDRESS: Collier County
2885 Horseshoe Drive South
Naples, Florida 34104
FINANCIAL PROJECT NUMBER: 438091-2-58-01
PHASE OF WORK
By Fiscal Year
FUNDING
(1)
PREVIOUS TOTAL
PROJECT FUNDS
(2)
ADDITIONAL
PROJECT FUNDS
(3)
CURRENT TOTAL
PROJECT FUNDS
(4)
TOTAL LOCAL
FUNDS
(5)
TOTAL STATE FUNDS
(6)
TOTAL FEDERAL
FUNDS
Design
FY: (Insert Program Name)
FY: (Insert Program Name)
FY: (Insert Program Name)
Total Design Cost
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Right-of-Way
FY: (Insert Program Name)
FY: (Insert Program Name)
FY: (Insert Program Name)
Total Right-of-Way Cost
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Construction
FY: 23/24 (CARB)
FY: 23/24 (CARU)
FY: 23/24 (SU)
Total Construction Cost
$ 0.00
$ 0.00
$689,976.00
$31,156.00
$1,662,220.00
$2,383,352.00
$ 0.00
$ 0.00
$689,976.00
$31,156.00
$1,662,220.00
$2,383,352.00
Construction Engineering and Inspection (CEI)
FY: (Insert Program Name)
FY: (Insert Program Name)
FY: (Insert Program Name)
Total CEI Cost
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
(Insert Phase)
FY: (Insert Program Name )
FY: (Insert Program Name)
FY: (Insert Program Name)
Total Phase 58 Costs
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
TOTAL COST OF THE PROJECT $ 0.00 $ 0.00 $2,383,352.00 $ 0.00 $ 0.00 $2,383,352.00
COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, F.S. Documentation is on file evidencing the
methodology used and the conclusions reached.
Aileen Keating
District Grant Manager Name Signature Date
DocuSign Envelope ID: 6E5F0B73-E408-4FE3-A3C9-68D64471F2A1
05/17/2024 | 10:35 AM EDT
16.B.4.a
Packet Pg. 765 Attachment: 438091-2 Draft LAP Supplemental Agreement #2-initialed (29009 : County Barn Rd MUP
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
LOCAL AGENCY PROGRAM
SUPPLEMENTAL AGREEMENT
525-010-32
PROGRAM MANAGEMENT
08/19
Page 3 of 3
IN WITNESS WHEREOF, the parties have executed this Agreement on the date last ascribed herein.
RECIPIENT Collier County STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
By: By:
Name: Name:
Title: Title:
Date:_______________________________________
Legal Review:
_______________________________________________
DocuSign Envelope ID: 6E5F0B73-E408-4FE3-A3C9-68D64471F2A1
16.B.4.a
Packet Pg. 766 Attachment: 438091-2 Draft LAP Supplemental Agreement #2-initialed (29009 : County Barn Rd MUP FDOT Supplemental Agreement #2)
16.B.4.b
Packet Pg. 767 Attachment: Resolution - LAP agreement CAO [Revision 1] (29009 : County Barn Rd MUP FDOT Supplemental Agreement #2)
16.B.4.b
Packet Pg. 768 Attachment: Resolution - LAP agreement CAO [Revision 1] (29009 : County Barn Rd MUP FDOT Supplemental Agreement #2)