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Backup Documents 05/28/2024 Item #16F 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 F 3 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management S/2 /2.4 2. County Attorney Office County Attorney Office SA-6 4. BCC Office Board of County Commissioners Cif(11,115/ 51301 4. Minutes and Records Clerk of Court's Office gam_ 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may ed to contact staff for additional or missing information. Name of Primary Staff Osmanis Nieves Borjas-Procurement Contact Information 239-252-2220 Contact/Department Agenda Date Item was May 28, 2024 Agenda Item Number AGENDA# 16. Approved by the BCC F.3 Type of Document Agreement Number of Original 1 Attached Documents Attached PO number or account N/A [23-81921 D.A. Systems, Inc. number if document is D.A. Systems, Inc. dba Dehart Alarm to be recorded dba Dehart Alarm Systems Systems INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be ONB signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the ONB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ONB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on May 28, 2024,and all changes made N/A is not during the meeting have been incorporated in the attached document. The County lR-C�,T14 an option for Attorney's Office has reviewed the changes,if applicable. J this line. 9. Initials of attorney verifying that the attached document is the version approved by the ` II N/A is not BCC,all changes directed by the BCC have been made, and the document is ready for the S 214" an option for Chairman's signature. this line. 1 6 F 3 BCC Meeting Date/Assigned Attorney/Item Number:5.Z S SAT / f3 Type of Contrac Contract No: Z3-8l9 Z. Contract Checklist Entity Name D.A. S(y step,s `n C Florida Department of State Sunshine Law Requirem ents Entity correct on contract?✓ 119.0701 Contracts; public records.—✓ . Entity registered with Dept.of State? ✓ (a) The following statement,in substantially the following Person signing contract an officer per Dept.of State? ✓ form,identifying the contact information of the public agency's custodian of public records in at least 14-point boldfaced type: Insurance IF THE CONTRACTOR HAS QUESTIONS REGARDING THE Insurance certificate included?✓ APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO jl ko r k THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC • Contract/Project referenced on certificate?/ ( RECORDS RELATING TO THIS CONTRACT,CONTACT THE Certificate holder BCC(MUST HAVE)?✓ CUSTODIAN OF PUBLIC RECORDS AT (telephone number, e-mail address,and mailing address) . Commercial General Viability (b) A provision that requires the contractor to comply with Each Occurrence $ Ah $ I„'f public records laws,specifically to: Damage to Rented Premises$ $ 1. Keep and maintain public records required by the public Med Exp$ $ agency to perform the service. . 2. Upon request from the public agency's custodian of public Personal and Adv Injury$ $ records,provide the public agency with a copy of the requested General Aggregate$ ZM $ 2.. records or allow the records to be inspected or copied within a Products-COMP/OP AGG $ $ reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. Automobile Liability 3. Ensure that public records that are exempt or confidential Single Limit(each accident) $ 1,i $ l/91 and exempt from public records disclosure requirements are not Bodily injury(per person) $ $ disclosed except as authorized by law for the duration of the Bodily injury(per accident) $ $ contract term and following completion of the contract if the contractor does not transfer the records to the public agency. Property damage(per accident)$ $ 4. Upon completion of the contract,transfer,at no cost,to the public agency all public records in possession of the contractor or Umbrella Liability keep and maintain public records required by the public agency to Each occurrence $ perform the service.If the contractor transfers all public records to Aggregate $ the public agency upon completion of the contract,the contractor shall destroy any duplicate public records that are exempt or Worker's Compensation and Employers'Liability confidential and exempt from public records disclosure WC Statutory Limits requirements.If the contractor keeps and maintains public records Each Accident $ s0k $ .1.y1 upon completion of the contract,the contractor shall meet all applicable requirements for retaining public records.All records Disease(Each employee) $ $ stored electronically must be provided to the public agency,upon Disease(Policy Limit) $ $ request from the public agency's custodian of public records,in a format that is compatible with the information technology systems Other Insurance of the public agency. • Professional Liability ***Must contain this language in every contract. Each Claim $ $ Each Aggregate $ $ Signature Blocks Person who signed contract is eligible per Dept. of State?4---- County required to be named as additionally insui ed?✓ Title correct and listed under signature? County actually named as additionally insured? Proper number of witnesses/notary?'''.- Same witnesses on both contracts?'/ Indemnification Chairman's signature block?'� Indemnification included in County requirements?✓ Clerk's attestation signature block`? Who is being indemnified in contract?(o((�u C {,�, County Attorney signature block?✓ Bonds Attachments Performance Bond? All attachments included in both copies of contract? Public Payment Bond? Bid Contract Attachments: Bid Bond?(If necessary,5%of amount approved) A. H. B. I. ***Bonds must match dollar amount exactly as BCC C. J. approved per Agenda Recaps. D. K. E. L. ***Risk has reviewed any contract with an insurance F. M. certificate. G. N. Review by: • Initials: Date: 16F3 ACo T CERTIFICATE OF LIABILITY INSURANCE DA'�/4�D ' 8Jan023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lion of such ondorsomont(s). PRODUCER CONTACT NAME; Krisb Tulin Arthur J.Gallagher Risk Management Services,LLC PHONE 239 262 717i I(NC.Net 2 282.6380 1395 Panther Lane wc.No,ExU: __ Suite 100 ADDRESS;E-MAIL kristi_tulin@ajg.com Naples FL 34109 INSURER(S)AFFORDING COVERAGE NAIL/ INSURER A:Philadelphia Indemr ty Insurance Company 18058 INSURED INSUER R a:Auto-Owners Inseam)Company 188A8 dbanc. A Systems,hartAlarm INsuRgtC:Zenith InsuranceCOmpery 13288 • Dehart System PO Box 10877 INsuent D i Naples FL 34101 INSURER E: I I NNB1 F: COVERAGES CERTIFICATE NUMBER:999722237 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TM .. TYPE OF INSURANCE , UIMTS ( _�awn POLICY RUNNER I na�iroo'�nrwn 4MM On/Y�rr1 A ' X ,COMMERCIAL OENERAL UASSTY Y PHPK2579965 7/282023 7/282024 ;EAcH OCCL/RRENCE $1,000,000 i CLAIMS-MADE X OCCUR 'DAMAGE TO RENTED PREMISE oao+Tlw1 (S 100,000 I --— IED EXP(Any one pesos) S 5,000 PERSONAL a ADV IN JURY S 1,000,000 GEHL AGGREGATE UNIT APPLES PER. GENERAL AGGREGATE S 2,000,000 Poucr X , LOG PRODUCTS-COIiIAPAGO S2,000,000 OTC S e AUTOMOBILEUASfTY r 9673559900 7282023 7/28/2024 1 tEd muElik493 SMILEl/riIT S1,000.000 X ANY AUTO BODILY MUURY(Per person) $ OWNED SCHEDULED AUTOS ore.Y AURA,A, BODILY INJURY(Persmiderq 3 S ... AUTOS ONLY X AUTOS ONLY .HIRE) NON-OWNED '(Per PROPERTY DAMAGE _...1 $ A X IRIeRELLAUAE X occuR PHUB873827 7/28/2023 7/28/2024 1 EACH OCCURRENCE $1,000,000 EXCESS UAe CIJANIMADEI AGGREGATE $1,000,000 DID I X RETEHnoel S+l1oDn $ c WORKERS COMPENSATION Z137870103 7R62023 7R8/2024 •X PPER 0 TUTE AND EMPLOYER!LAMIUTY YIN A'. aO•-RETOR/PARTER/EXECUTTIE El MIA EL EACH ACCIDENT $1,000,000 OFF/CER/EMBEREXCLUOED9 Pardatory In NN) I EL DISEASE-EA EMPLOYEE $1,000,000 ryydd,aesveetrda DESCRIPTION OF OPERATIONS below EL DISEASE-PODGY!MT $1,000,000 DEScarmoN OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remer a Schedule,may be enso tie r went spec.le required) For any and all work performed on behalf of Collier County. Collier County Board of County Commissioners is included as an additional insured under the captioned Commercial General Liability and Automobile policies on a primary and non-contributory basis if and to the extent required by written contract CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Collier County Board of County Commissioners 3295 Tamiami Trail E. AUTHORIZED REPRESBITATIVE Naples, FL 34112 C 1988-2015 ACORD CORPORATION. All rights reserved. 4/25/24, 11:41 AM Detail by Entity Name 1 6 F 3 DIVISION OF CORPORATIONS 1, f /� Jt`l l�tfjr; Of go Department of State / Division of Corporations / Search Records / Search by Entity Name / Detail by Entity Name Florida Profit Corporation D.A. SYSTEMS, INC. Filing Information Document Number L66973 FEI/EIN Number 65-0189122 Date Filed 04/18/1990 Effective Date 04/16/1990 State FL Status ACTIVE Principal Address 4707 ENTERPRISE AVE. STE 4 NAPLES, FL 34104 Changed: 03/23/2005 Mailing Address P.O. BOX 10877 NAPLES, FL 34101 Changed: 01/25/2008 Registered Agent Name&Address SUTTER, MATT J 4707 ENTERPRISE AVE#4 NAPLES, FL 34104 Name Changed: 01/28/2020 Address Changed: 03/12/2010 Officer/Director Detail Name&Address Title Director METCALFE, DAVID A PO BOX 10877 NAPLES, FL 34101 hops://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=DASYST... 1/3 4/25/24, 11:41 AM Detail by Entity Name Title President SUTTER, MATTHEW 3084 52ND STREET SW NAPLES, FL 34116 Annual Reports Report Year Filed Date 2022 03/07/2022 2023 02/02/2023 2024 01/11/2024 Document Images 01/11/2024—ANNUAL REPORT View image in PDF format 02/02/2023--ANNUAL REPORT View image in PDF format 03/07/2022--ANNUAL REPORT View image in PDF format 03/10/2021--ANNUAL REPORT View image in PDF format 01/28/2020--ANNUAL REPORT View image in PDF format 03/11/2019—ANNUAL REPORT View image in PDF format 02/08/2018--ANNUAL REPORT View image in PDF format 01/12/2017--ANNUAL REPORT View image in PDF format 02/09/2016--ANNUAL REPORT View image in PDF format 01/08/2015--ANNUAL REPORT View image in PDF format 01/09/2014--ANNUAL REPORT View image in PDF format 01/22/2013--ANNUAL REPORT View image in PDF format 01/06/2012--ANNUAL REPORT View image in PDF format 01/06/2011 --ANNUAL REPORT View image in PDF format 03/12/2010--ANNUAL REPORT View image in PDF format 03/26/2009--ANNUAL REPORT View image in PDF format 01/25/2008--ANNUAL REPORT View image in PDF format 01/29/2007--ANNUAL REPORT View image in PDF format 05/01/2006--ANNUAL REPORT View image in PDF format 05/24/2005--ANNUAL REPORT View image in PDF format 03/23/2005--ANNUAL REPORT View image in PDF format 07/12/2004--ANNUAL REPORT View image in PDF format 12/26/2003--ANNUAL REPORT View image in PDF format 03/24/2003--ANNUAL REPORT View image in PDF format 05/14/2002--ANNUAL REPORT View image in PDF format 04/19/2001--ANNUAL REPORT View image in PDF format 04/27/2000--ANNUAL REPORT View image in PDF format 04/26/2000--Reg.Agent Change View image in PDF format 03/11/1999—ANNUAL REPORT View image in PDF format 04/03/1998--ANNUAL REPORT View image in PDF format 04/14/1997--ANNUAL REPORT View image in PDF format 02/27/1996--ANNUAL REPORT View image in PDF format 05/01/1995--ANNUAL REPORT View image in PDF format hops://search.sunbiz.ore/Inquiry/CorporationSearch/SearchResultDetai I?inquirytype=EntityName&directionType=l nitial&search NameOrder=DASYST... 2/3 16F3 FIXED TERM SERVICE MULTI-CONTRACTOR AWARD AGREEMENT # 23-8192 for Security Alarm Monitoring Services THIS AGREEMENT, made and entered into on this ~ day of IT'1 2024 , by and between D.A. Systems, Inc. d/b/a Dehart Alarm Systems , authorized to do business in the State of Florida, whose business address is 4707 Enterprise Ave., Ste 4, Naples, Florida 34104 _, (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period, commencing ■ upon the date of Board approval; or on and terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a % Purchase Order ❑ . 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of n Request for Proposal (RFP) ■ Invitation to Bid (ITB) Other ( ) # 23-8192 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. • The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 17 Fixed Term Service Multi-Contractor Agreement, [2024_ver.1 , GAO 1 6 F 3 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 AI The procedure for obtaining Work under this Agreement is outlined in Exhibit A — Scope of Services attached hereto. n other Exhibit/Attachment: • • 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): • • • hourly or material invoices presented, rather, the contractor must perform to the +s- ed- 0 Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work (number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. n Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification). Page 2 of 17 Fixed Term Service Multi-Contractor Agreement CA0 [2024_ver.1] 1 6 F 3 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "lashes" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.4 The County, or any duly authorized agents or representatives of the County, shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Payment Application, Change Order, or Work Directive Change. 4ro, n (cheek—if—app icable) Travel and. R . T-FaVei—af4 expenses shall be reimbursed as per Section 112.061 Fla. Stats. ReimIN:Fr-cements shall be at the following rates: Mileageper e Breakfast $6 00 L $" 4700 Dincter $1-9700 A4rfare I,., ,., ,., el'ass-fafe Rental car Actual rental cost limited to compact or standard size vehicles Lodging with a cap of no more than $150.00 per night Parking Taxi or Airport Limousine Actual cost of either taxi or airport limousine • items will be paid only after Contractor has provided all receipts. Contractor shall be 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C. 0 Page 3 of 17 GP , Fixed Term Service Multi-Contractor Agreement [2024_ver.1] 1 6 F 3 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: D.A. Systems, Inc. d/b/a Dehart Alarm Systems Address: 4707 Enterprise Ave, Ste.4 Naples, Florida 34101 Authorized Agent: Matthew Sutter, President Attention Name & Title: Toni A. Lafrinier Telephone: (239) 643-7744 E-Mail(s): Tonil@dehartalarms.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: John McCormick Division Name: Facilities Mangement Division Address: 3335 Tamiami Trail East Naples, Florida 34112 Administrative Agent/PM: Todd Fiedorowicz Telephone: (239) 252-5857 E-Mail(s): Todd.Fiedorowicz@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 17 Fixed Term Service Multi-Contractor Agreement GAO [2024_ver.1] 1 6 F 3 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin or any other class protected by federal or Florida law. 12. INSURANCE. The Contractor shall provide insurance as follows: A. ■❑ Commercial General Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. ❑■ Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. ❑■ Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$ 500,000 for each accident. Page 5 of 17 Cq0 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] 16F3 a I farrofessio l+abiliity for claims arising out of the performance of Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $ each €: I per-elairn ❑ : Coverage shall have minimum limits of$ per claim. G- ❑ :Coverage shall have minimum limits of$ per claim. K. average shall have minimum limits of$ per claim. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Page 6 of 17 Fixed Term Service Multi-Contractor Agreement .." [2024_ver.1] cAa 1 6 F 3 Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Facilities Management Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), 1.1 Exhibit A Scope of Services, Exhibit B Fee Schedule, PFP/ ■ ITB/n Other #23-8192 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quetesrand ❑ Other Exhibit/Attachment: 17. APPLICABILITY. Sections corresponding to any checked box ( ) expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, Page 7 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] cps() 1 6 F 3 including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, if applicable, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communications, Government and Public Affairs Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 Email: PublicRecordRequest(c�colliercountyfl.gov The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Page 8 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] cos) 1 6 F 3 Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. PAYMENTS WITHHELD. The County may decline to approve any application for payment, or portions thereof, because of defective or incomplete work, subsequently discovered evidence or subsequent inspections. The County may nullify the whole or any part of any approval for payment previously issued and the County may withhold any payments otherwise due to Contractor under this Agreement or any other Agreement between the County and Contractor, to such extent as may be necessary in the County's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, the County may, after three (3) days written notice, rectify the same at Contractor's expense. The County also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to the County, whether relating to or arising out of this Agreement or any other Agreement between Contractor and the County. If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark- up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary of the Company and any business, corporation, partnership, limited liability company or other entity in which the Company or a Parent or a Subsidiary of the Company holds any ownership interest, directly or indirectly. 23. ❑■ CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project Page 9 of 17 Fixed Term Service Multi-Contractor Agreemen [2024_ver.1 CAO 16F3 site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean. 24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 25. (i WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment covered by this Agreement will conform to the requirements as specified, and will be of satisfactory material and quality production, free from defects, and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. Any services provided under this Agreement shall be provided in accordance with generally accepted professional standards for the particular service. These warranties shall survive inspection, acceptance, passage of title and payment by the County. Contractor further warrants to the County that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after final completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. These warranties are in addition to those implied warranties to which the County is entitled as a matter of law. 26. ❑■ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish to the County the required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the County. 27. ❑■ PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of the County or County's separate contractors, Contractor shall be charged with the same, and any monies necessary Page 10 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] CAD 1 6F 3 to replace such loss or damage shall be deducted from any amounts due to Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the County with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the County's benchmarks, Contractor shall immediately notify the County. The County shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by the County associated therewith. 28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by the County in advance. 29. CHANGES IN THE WORK. The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. Any modifications to this Agreement shall be in compliance with the County Procurement Ordinance and Procedures in effect at the time such modifications are authorized. 30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. Page 11 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] CAO 1 6 F 3 33. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 34. ' this project shall be knowledgeable in their areas of expertise. The County reserves the fight to perform investigations as may be deemed necessary to ensure that competent assigned shall be available for an amount of time adequate to meet the required service • and/or experience. (2) that the County is notified in writing as far in advance as possible. pefsonnel: ■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 35. 11 ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. O DER OF PREC`EDENC`E (Gran+ Fun ed\, n +ho ey n4 vw�r.r�r=r-t vt�"�����r w�i'�v�`v�r��r�wvr� ti ern a, n\. c..-�r'crrr-cr precedence over the Agreement. To the extent any conflict in the terms of the Contract obligation under the Contract Documents upon the Contractor at County's discretion. 36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its Page 12 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] CAO 1 6 F 3 assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS at@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident. Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. 38. ❑■ SAFETY. All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non- negotiable by any division/department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision Page 13 of 17 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] CAO 1 6 F 3 shall only be made by Collier County's Risk Management Division Safety Manager and/or Safety Engineer. IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinzef,. ' rk •f the Circuit COLLIER COUNTY, FLORIDA Court and- . % le ' B CH HALL , Chairman Dated: ,CR /. (SEAL' at as to Chairman's signature only Contractor's Witnesses: D.A. Systems, Inc. Contractor Dehart Alarm Systems DBA Contractor's First Witness Signa ure VAt\-. Svt .r j3r\pr (Y1Anc /) TType/print signature and titleT TType/print wi ss name Contra is Second Witness y Sc1: ,-'t .- TType/print witness nameT • : ed as to rm, nd Legality: 'Drew Sy County Attorney Print Name Page 14 of 17 rA0 Fixed Term Service Multi-Contractor Agreement (2(124 ver.11 16F3 Exhibit A Scope of Services ❑■ following this page (pages 1 through 5 _ ) ❑ this exhibit is not applicable Page 15 of 17 Cq0 Fixed Term Service Multi-Contractor Agreement [2024_ver.1] 1 6 F 3 Invitation to Bid (ITB) No. 23-8192 "Security Alarm Monitoring Services" EXHIBIT A SCOPE OF SERVICES The term "Contract" and "Agreement" may be used interchangeably throughout this Agreement. DETAILED SCOPE OF WORK This Agreement is for the service of security monitoring alarm systems. There are approximately forty-one (41) burglar alarms. Contractor, at a minimum, should possess a Certified Alarm System Contractor I license. 1. Category 1 —Monitoring and Monthly Reporting Services: 1.1 Security(Burglar)Alarm Monitoring Contractor must respond to alarms and or troubles twenty-four(24)hours per day, 365 days per year and provide notification to the appropriate Police/Sheriff's Service Communications Center, Collier County Security Operations Center and the building occupant or key holder designated representative if required. Periodic Test Transmission (also known as Pinging and/or Line Supervision): The Contractor shall program the alarm control panel to send"test signals"to the monitoring station at a scheduled frequency. This is an especially useful alarm panel function since most facilities do not regularly test their alarm system's ability to communicate to their monitoring station.Program the alarm system for a periodic test transmission once every twenty-four(24) hours.The alarm service provider must notify Division Representative or designee,when an alarm panel"misses" its daily test so that appropriate action is immediately made to correct any issue. The Contractor should provide a Ping Report Template from its proposed UL Central Monitoring Station with its response and must provide within three (3)business days after the County's request. Contractor must provide a Ping Report to the Contract Manager on a weekly basis. Polling(Also known as Line Security)—The alarm monitoring facility must poll every panel in each facility and receive a response that the line is intact. The Contractor shall test and verify the line per line security standards at intervals of every 200 seconds. A key to reliability of the alarm system is that the alarm transmission channel is reliable and any tampering with this communications channel is detected quickly and investigated. If an intruder/burglar can simply cut the wires that connect the alarm panel to the communications system, the alarm is not an effective protection system. 1.2 Wireless Security (Burglar)Alarm Monitoring Contractor shall be responsible to maintain all wireless alarm equipment. This includes all cellular signals and equipment required to monitor and test wireless alarm sites. The requirements for testing wireless alarm sites should follow the guidelines laid out in the Periodic Test Transmission paragraph of section 1.0. 1.3 Monthly Supervised Open/Closed report(41 sites) The County will provide the initial list of locations which the Contractor shall maintain on a monthly basis. An emailed Monthly Report shall be delivered to the Division Representative or designee no later than the seventh (7th) calendar day of each calendar month. The report shall contain copies of all records and incidents of alarms Page 1 of 5 Exhibit A — Scope of Services 1 6F 3 Invitation to Bid (ITB)No.23-8192 "Security Alarm Monitoring Services" or troubles, and any additional work performed under the agreement. The report shall be neat, legible and in a typed format. 2. Category 2 - Install,Repair, and Replacement Services: 2.1 New Installation The Contractor shall provide written,turn-key,time and material, "Not to Exceed"proposals on all new projects. This proposal shall include the estimated number of hours, hourly rate, estimated material cost and any cost associated with a use of a subcontractor. Contractor shall acknowledge requests for proposals within two (2) business days and provide written proposals within five(5)business days,unless otherwise directed by the Division representative or designee. It shall be the Contractor's responsibility to ensure they have all information to prepare accurate proposals. All work will be ordered by the issuance of a Purchase Order. The County reserves the right, at any time, to use the Contractors for the services described, or to request additional quotes or bids from other Contractors. 2.2 Repair and Replacement Parts The Division Representative or designee may request a written, turn-key, time and material, "Not to Exceed" proposal for any replacement or repair services. All replacement/repair parts must be approved and be of genuine and original manufacturer's parts. The Contractor shall be required to expressly warrant that all replacement parts are new and free from defects, warranted for their merchantability and meet the performance specifications of the original equipment. In the event a portion, or all of an order, is found to be defective when delivered and/or installed, the Contractor shall immediately replace the equipment at no cost to the County. The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment inventory records. At a minimum,the required information will include for any new installation and/or upon change: • Location • Type of equipment • Description • Serial Number • Model number •Manufacturer •Any existing warranties on equipment, if applicable •Report on condition of equipment and related parts;to also include age of equipment and related part(if known/ discernible), recommendation for repair or replacement (as needed) with estimate of cost for repair or replacement and identification of required equipment and parts to do so. •Dialer passcodes Page 2 of 5 Exhibit A — Scope of Services Gp,O 16F3 Invitation to Bid (ITB) No. 23-8192 "Security Alarm Monitoring Services" The Contractor will not charge for any call back work. 3. General Requirements: 3.1 Response Times Services will be completed during normal business hours; however,the Division Representative or designee may request services after-hours, as deemed necessary for Category 2 work. Normal business hours are considered Monday through Friday 7:00 AM and 5:00 PM. After-hours are considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday, or County-Observed Holidays. An after-hours rate, of time and one half will be allowed. If a requested service starts during normal business hours and extends into the after-hours period,the after-hours rate shall only be charged for time worked during the after-hours period. Collier County considers all burglar issues to be of utmost urgency.The Contractor shall be available on a twenty- four (24) hour basis, three hundred sixty-five (365) days per year for such urgent work. The Contractor shall provide the County with an on-call telephone number for urgent service.The Contractor shall employ an adequate staff of approved technicians to provide service. The Division Representative or designee will issue a work request for all Category 2 work. The County requires a response to any request within two (2) hours of initial contact. The Contractor will be required to be on site within twenty-four (24) hours of the Contractor's response to the request, unless otherwise directed by the Division representative or designee. For urgent work, the Contractor shall be on-site and begin work within two (2) hours of the initial call or work request for sites in the Greater Naples area and four(4)hours for rural locations. An urgent rate of time and one half will be allowed. 3.2 Invoicing and Markups A Purchase Order number must appear on each invoice. Invoices shall contain details of services performed, number of hours worked by technician, along with materials furnished for the job. Invoices shall include any applicable markups in accordance with Exhibit B, Fee Schedule (the "fee schedule") of the Agreement. No markup shall be permitted on ancillary charges,taxes, and/or freight/shipping.Receipts are required as a backup with the invoice for verification Travel, mileage, fees, and surcharges will not be accepted in conjunction with this agreement, and such charges should be incorporated into the pricing structure. Markup on actual cost of parts and materials shall not exceed 10%. Necessary Materials include, but are not limited to,the following: •Keypads • Motion Detectors • Door Contacts • Window Contacts • Glass Break Sensors Page 3 of 5 Exhibit A — Scope of Services GPO 16F3 Invitation to Bid (ITB) No.23-8192 "Security Alarm Monitoring Services" • Panic/Duress Buttons • Horns •Dialers • Wiring 3.3 Subcontractors The use of subcontractors is allowed under the Agreement. The subcontractor must comply with all Collier County provisions. Subcontractor charges may be invoiced at cost plus 15% markup and hourly rates shall not exceed the Contractor's. A copy of the subcontractor's invoice shall be required with the Contractor's invoice. Detailed sub-Contractor invoices may be requested to be accompanied with the Contractor's invoice to the County. 3.4 Warranties All new equipment warranty work shall be provided by the original warranty supplier.All warranty responsibility for previously purchased,but still under warranty,equipment will continue to be provided by the original warranty supplier until expiration of the warranty period. Upon expiration of the warranty period, responsibility for maintenance shall automatically transfer to the Contractor, unless otherwise directed by the Division Representative or designee. All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the Contractor shall notify the Division Representative or designee,who will then have the responsibility of placing and tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and the notification of a warranty trouble call to the Division Representative or designee shall be provided by the Contractor at no additional cost to the County. 3.5 Additions/Deletions/Temporary Hold of Locations The County retains the right to add, delete, or place a hold on any facilities provided under the contract as described herein, upon written notification by the Division Representative or designee to the Contractor. Additional services may be added to this Agreement in compliance with the Procurement Ordinance,as amended, and Procurement Procedures. SECURITY, BACKGROUND, IDENTIFICATION The Contractor is required to comply with County Ordinance 2004-52, as amended.Background checks are valid for five (5)years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to,checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. All of Contractor's employees and subcontractors must always wear Collier County Government Identification badges while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period Page 4 of 5 Exhibit A —Scope of Services cp,0 16F3 Invitation to Bid (ITB)No.23-8192 "Security Alarm Monitoring Services" in which their background check is valid. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL- FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four(4)hours of separation may result in a deduction of$500 per incident. Collier County Sheriff's Office(CCSO)requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. Page 5 of 5 Exhibit A — Scope of Services GPO 16F3 Invitation to Bid (ITB) No. 23-8192 "Security Alarm Monitoring Services" markup shall be permitted on ancillary charges, taxes, and/or freight/shipping. Receipts are required as a backup with the invoice for verification Travel, mileage, fees, and surcharges will not be accepted in conjunction with this agreement, and such charges should be incorporated into the pricing structure. Markup on actual cost of parts and materials shall not exceed 10%. Necessary Materials include, but are not limited to, the following: • Keypads • Motion Detectors • Door Contacts • Window Contacts • Glass Break Sensors • Panic/Duress Buttons • Horns • Dialers • Wiring 3.3 Subcontractors The use of subcontractors is allowed under the Agreement. The subcontractor must comply with all Collier County provisions. Subcontractor charges may be invoiced at cost plus 15% markup and hourly rates shall not exceed the Contractor's. A copy of the subcontractor's invoice shall be required with the Contractor's invoice. Detailed sub-Contractor invoices may be requested to be accompanied with the Contractor's invoice to the County. 3.4 Warranties All new equipment warranty work shall be provided by the original warranty supplier. All warranty responsibility for previously purchased,but still under warranty,equipment will continue to be provided by the original warranty supplier until expiration of the warranty period. Upon expiration of the warranty period, responsibility for maintenance shall automatically transfer to the Contractor, unless otherwise directed by the Division Representative or designee. All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the Contractor shall notify the Division Representative or designee, who will then have the responsibility of placing and tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and the notification of a warranty trouble call to the Division Representative or designee shall be provided by the Contractor at no additional cost to the County. 3.5 Additions/Deletions/Temporary Hold of Locations The County retains the right to add, delete, or place a hold on any facilities provided under the contract as described herein, upon written notification by the Division Representative or designee to the Contractor. Additional services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. Page 4 of 5 Exhibit A — Scope of Services CAO 1 6 F 3 Invitation to Bid (ITB) No. 23-8192 "Security Alarm Monitoring Services" SECURITY, BACKGROUND, IDENTIFICATION The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to,checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4)years. All of Contractor's employees and subcontractors must always wear Collier County Government Identification badges while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL- FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four(4) hours of separation may result in a deduction of$500 per incident. Collier County Sheriff's Office (CCSO)requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs. Page 5 of 5 Exhibit A — Scope of Services CAO 1 6 F 3 Exhibit B Fee Schedule following this page (pages 1 through 1 ) Page 16 of 17 C Fixed Term Service Multi-Contractor Agreement AQ [2024_ver.1] 1 6 F 3 Invitation to Bid (ITB) No. 23-8192 "Security Alarm Monitoring Services" EXHIBIT B- FEE SCHEDULE D. A. Systems, Inc. d/b/a Dehart Alarm Systems Category 1-Monitoring and Monthly Reporting Services Service Unit of Measure Unit Price Security(Burglar)Alarm Monitoring Each $ 19.00 Wireless Security(Burglar)Alarm Monitoring Each $ 19.00 Monthly Supervised Open/Closed report(41 Each $ 10.00 sites) Category 2-Install, Repair and Replacement Services Personnel Positions Unit of Measure Price Technician Hourly $80.00 Pricing is inclusive of any applicable trip charges and/or mileage Applicable Mark-Ups for Category 2 Services Percentage of Mark-Up for Actual Cost of Parts/Materials Not to Exceed 10% Percentage of Mark-Up for Subcontractor Not to Exceed 15% After-hours and urgent requests 1.5 x Hourly Rate Prices shall remain firm for the initial term of the Agreement. GAO 1 6F 3 Other Exhibit/Attachment Description: n following this page (pages through ) ❑■ this exhibit is not applicable Page 17 of 17 Fixed Term Service Multi-Contractor Agreemen.CA0 [2024_ver.1\,,