#23-8192 (D.A Systems, Inc. dba Dehart Alarm Systems) BCC Meeting Date/Assigned Attomey/Item Number:51j g SAT / f3
Type of Contract
Contract No: Z3-gigs
Contract Checklist
Entity Name D.A. Sy Ste s In[
Florida Department of State Sunshine Law Requirements
Entity correct on contract?✓ 119.0701 Contracts; public records.—✓ .
Entity registered with Dept.of State? ✓ (a) The following statement,in substantially the following
Person signing contract an officer per Dept.of State? ✓ form,identifying the contact information of the public agency's
custodian of public records in at least 14-point boldfaced type:
Insurance IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
Insurance certificate included?✓ APPLICATION OF CHAPTER 119,FLORIDA STATUTES,TO
Contract/Project referenced on certificate?/4� i41r. r'°rk THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC •
`( RECORDS RELATING TO THIS CONTRACT,CONTACT THE
Certificate holder BCC(MUST HAVE)? ✓ CUSTODIAN OF PUBLIC RECORDS AT (telephone number
e-mail address,and mailing address) .
Commercial General Vability (b) A provision that requires the contractor to comply with
Each Occurrence $ /h $ IA1 public records laws,specifically to:
Damage to Rented Premises$ $ 1. Keep and maintain public records required by the public
Med Exp$ $ agency to perform the service. .
Personal and Adv Injury$ $ 2. Upon request from the public agency's custodian of public
records,provide the public agency with a copy of the requested
General Aggregate$ 24.1 $ Zw records or allow the records to be inspected or copied within a
Products-COMP/OP AGG $ $ reasonable time at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law.
Automobile Liability • 3. Ensure that public records that are exempt or confidential
Single Limit(each accident) $ (/Yi $ I/h and exempt from public records disclosure requirements are not
Bodily injury(per person) $ $ disclosed except as authorized by law for the duration of the
Bodily injury(per accident) $ $ contract term and following completion of the contract if the
contractor does not transfer the records to the public agency.
Property damage(per accident)$ $ 4. Upon completion of the contract,transfer,at no cost,to the
public agency all public records in possession of the contractor or
Umbrella Liability keep and maintain public records required by the public agency to
Each occurrence $ perform the service.If the contractor transfers all public records to
Aggregate $ the public agency upon completion of the contract,the contractor
shall destroy any duplicate public records that are exempt or
confidential and exempt frompublic records disclosure
Worker's Compensation and Employers'Liability
WC Statutory Limits requirements.If the contractor keeps and maintains public records
Each Accident $________$10k. $ . upon completion of the contract,the contractor shall meet all
applicable requirements for retaining public records.All records
Disease(Each employee) $ $ stored electronically must be provided to the public agency,upon
Disease(Policy Limit) $ $ request from the public agency's custodian of public records,in a
format that is compatible with the information technology systems
Other Insurance of the public agency.
• Professional Liability ***Must contain this language in every contract.
Each Claim $ $
Each Aggregate $ $ Signature Blocks
Person who signed contract is eligible per Dept. of State?'-
County required to be named as additionally insured?V Title correct and listed under signature?1"-.--
County actually named as additionally insured? Proper number of witnesses/notary?1------
Same witnesses on both contracts?'./.
Indemnification Chairman's signature block?`/
Indemnification included in County requirements?✓ Clerk's attestation signature block'?
Who is being indemnified in contract?6o jf:U co,Ar County Attorney signature block?✓
Bonds Attachments
Performance Bond? All attachments included in both copies of contract?
Public Payment Bond? Bid Contract Attachments:
Bid Bond?(If necessary,5%of amount approved) A. H.
B. I.
***Bonds must match dollar amount exactly as BCC C. J.
approved per Agenda Recaps. D. K.
E. L.
***Risk has reviewed any contract with an insurance F. M.
certificate. G. N.
•
• Review by:
Initials:_L
Date: Z
AC D CERTIFICATE OF LIABILITY INSURANCE DATE 8/4/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,tho pollcy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WANED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate dons not confer rights to tho certificate holder In lieu of such ondorsomont(s).
PRODUCER CONTACT
NAME: Krisb Tulin
Arthur J. Gallagher Risk Management Services,LLC PHONE 239 262-7171 FAX 239?_62.-5360
1395 Panther Lane (A/c,Na tom. Wc,No): —
Suite 100 Am:2( : lofsfi tulin@ajg. —
Naples FL 34109 INSURER(S)AFFORDING COVERAGE NAIC II _
MMIMERA:Philadelphia Indeflif ityinsurance Conipsny 18058
INSURED IMURER a:Aub -OMmets Y1MUanos Company 18988
D A Systems, Inc.
dba Dehart Alarm System IIIIINRER C_Zenith Insurance ComPfsnY 13289
PO Box 10877 INSURER 0:
Naples FL 34101 INSURERE:
COVERAGES CERTIFICATE NUMBER:999722237 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
NM -_. ADM SUER POUCY EFF POUCY EXP '---._.—
�TR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MWTM/YYrY) (YWDO/YYYn LIMITS
A X ,COINAERCIAL GENERAL LLABJJTY V PHPK2579965 ' 7/28/2023 7/282024 EACH OCCt NCE _S 1,000,000
NTED
CLAIMS-MADE X OCCUR �OPREMISES EaAMAGE TO�CLAIMS-MADEoarurencrjj f 100,000
NED ExP(Ar rLens person) $5,000
_ PERSONAL.a ACM INJURY $1,000,000
GENL AGGREGATE LIMIT APPLES PER GENERAL AGGREGATE S 2,000,000
POLICY X JEST LOC PRODUCTS-CONIROPAGG $2,000,000
OTHER S
9 AUTONOYLE LAMPIUTY Y 9873559900 7/28/2023 7/28/2024 arINED SINGLE MIT S 1,000,000
X ANY AUTO BODILY M URY(Par parson) S
OWNED .SCHAUTOS (BODILY INJURY(Per media) S
HIRMI X NON-OWNED PROPERTYD�1RA� S
— AUTOS ONLY -AUTOS ONLY (Pr�cudarlQ
1 S
A X WBREUALIAR X � ,PHUB873827 7/8/2023 7/282024 OCCURRENCEEACH $1,000,000 _
EXCESS 11A5 CTJ1■I6MAOEI AOOREGATE $1,000,000
DED X RETENTIONS S won_ S
ANOD EMPLOYERS'YEo Rs LIABILITY Y/N COMPENSATION z137970103 7/28/2023 72t1/102a X PERTt� _ER
AhYPRO✓✓R.ETO'VPA.RTN E El NSA - EL EACH AMCENT $1,000,000OFFCER/LIEMSER _
(Mandatory In NH)EtCLLDFD9 i EL DISEASE-EABAPLOYEE $1,000,000
DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY UNIT S 1,000,000
i
•
DESCRIPTOR OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Ramvta Schedule.may be attached I mono specs Ie required)
For any and all work performed on behalf of Collier County. Collier County Board of County Commissioners is included as an additional insured under the
captioned Commercial General liability and Automobile policies on a primary and non-contributory basis if and to the extent required by written contract
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POUCY PROVISIONS.
Collier County Board of County Commissioners
3295 Tamiami Trail E.
Naples, FL 34112 AUTHORIZED REPRESENTATIVE
Naples,
ACORD CORPORATION. All rights reserved.
4/25/24, 11:41 AM Detail by Entity Name
DIVISION OF CORPORATIONS
it
• Of
D;d�D '1'r D f
Department of State / Division of Corporations / Search Records / Search by Entity Name /
Detail by Entity Name
Florida Profit Corporation
D.A. SYSTEMS, INC.
Filing Information
Document Number L66973
FEI/EIN Number 65-0189122
Date Filed 04/18/1990
Effective Date 04/16/1990
State FL
Status ACTIVE
Principal Address
4707 ENTERPRISE AVE.
STE 4
NAPLES, FL 34104
Changed: 03/23/2005
Mailing Address
P.O. BOX 10877
NAPLES, FL 34101
Changed: 01/25/2008
Registered Agent Name&Address
SUTTER, MATT J
4707 ENTERPRISE AVE#4
NAPLES, FL 34104
Name Changed: 01/28/2020
Address Changed: 03/12/2010
Officer/Director Detail
Name&Address
Title Director
METCALFE, DAVID A
PO BOX 10877
NAPLES, FL 34101
https://search.sunbiz.org/Inquiry/CorporationSearch/Search ResultDetai I?inquirytype=EntityName&directionType=Initial&searchNameOrder=DASYST... 1/3
4/25/24, 11:41 AM Detail by Entity Name
Title President
SUTTER, MATTHEW
3084 52ND STREET SW
NAPLES, FL 34116
Annual Reports
Report Year Filed Date
2022 03/07/2022
2023 02/02/2023
2024 01/11/2024
Document Images
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FIXED TERM SERVICE
MULTI-CONTRACTOR AWARD AGREEMENT
# 23-8192
for
Security Alarm Monitoring Services
THIS AGREEMENT, made and entered into on this �(13 day of 0-A04 20 24
by and between D.A. Systems, Inc. d/b/a Dehart Alarm Systems ,
authorized to do business in the State of Florida, whose business address is
4707 Enterprise Ave., Ste 4, Naples, Florida 34104 _, (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be for a three ( 3 ) year period,
commencing ❑■ upon the date of Board approval; or on and
terminating on three ( 3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ® Purchase Order ❑ .
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of ❑ Request for Proposal (RFP) I■1 Invitation to Bid (ITB)
Other ( ) # 23-8192 ,
including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal
referred to herein and made an integral part of this Agreement.
• The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
Page 1 of 17
Fixed Term Service Multi-Contractor Agreement(''
[2024_ver.1 GP0
3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 ❑■ The procedure for obtaining Work under this Agreement is outlined in Exhibit A —
Scope of Services attached hereto.
❑ - Other
Exhibit/Attachment:
3-4 I 1 •
•
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
fl Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks arc
hourly or material invoices presented, rather, the contractor must perform to the
+c authorized.
• Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work (number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and company (or subcontractor) timekeeping
or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
• Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
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Fixed Term Service Multi-Contractor Agreement CAC
[2024_ver.1]
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 The County, or any duly authorized agents or representatives of the County, shall
have the right to conduct an audit of Contractor's books and records to verify the accuracy
of the Contractor's claim with respect to Contractor's costs associated with any Payment
Application, Change Order, or Work Directive Change.
475 (check if app ' ehnbursable--Ex ses and
expenses shall be reimbursed as per Section 112.061 Fla. Stats.
Mileage $0 4 . ile
Breakfast
8
Dif1f4Cf $4$$0
Aiffafe
class fare
Rental car Actual rental cost limited to compact or
standard size vehicles
L'edging
Parking
Taxi or Airport Limousine Actual cost of either taxi or airport limousine
•
items will be paid only after Contractor has provided all receipts. Contractor shall be
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
Page 3 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: D.A. Systems, Inc. d/b/a Dehart Alarm Systems
Address: 4707 Enterprise Ave, Ste.4
Naples, Florida 34101
Authorized Agent: Matthew Sutter, President
Attention Name & Title: Toni A. Lafrinier
Telephone: (239) 643-7744
E-Mail(s): Tonil@dehartalarms.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: John McCormick
Division Name: Facilities Mangement Division
Address: 3335 Tamiami Trail East
Naples, Florida 34112
Administrative Agent/PM: Todd Fiedorowicz
Telephone: (239) 252-5857
E-Mail(s): Todd.Fiedorowicz@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
Page 4 of 17
Fixed Term Service Multi-Contractor Agreement Cp0
[2024_ver.1]
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be the sole judge of
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin or any other class protected by federal or Florida
law.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. n Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply
per project. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. ❑■ Business Auto Liability: Coverage shall have minimum limits of$ 1,000,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and
Employee Non-Ownership.
C. 0 Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws. The coverage must
include Employers' Liability with a minimum limit of$ 500,000 for each accident.
Page 5 of 17
Fixed Term Service Multi-Contractor Agreement CAO
[2024_ver.1]
4a- ❑ •
liability for claims arising out of the performance of professional services under this
this insurance. Such insurance shall have limits of not less than $ eaeh
❑Cyb L' b'I'ty: Coverage shall have minimum limits of$ per claim.
F- ❑ : Coverage
shall have minimum limits of$ per claim.
G- ❑ : Coverage
shall have minimum limits of$ per claim.
14, ❑ : Coverage
shall have minimum limits of$ per claim.
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Page 6of17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]0
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ❑■ Exhibit A Scope of Services,
Exhibit B Fee Schedule, ❑ RF-R/ ❑� ITB/❑ Othcr
#23-8192 , including Exhibits, Attachments and Addenda/Addendum, Elcubscquent
quotes, and ❑ Othcr Exhibit/Attachmcnt:
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
Page 7 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1] 00
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended, as well as the requirements set forth in Florida Statutes, §448.095; taxation,
workers' compensation, equal employment and safety including, but not limited to, the
Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law
Chapter 119, if applicable, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IT IS THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT. IF THE CONTRACTOR HAS
QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, IT SHOULD CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communications, Government and Public Affairs Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
Email: PublicRecordRequest(c�colliercountyfl.gov
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Page 8of17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1 J CA°
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The County may nullify the whole or any
part of any approval for payment previously issued and the County may withhold any
payments otherwise due to Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
If a subcontractor is a related entity to the Contractor, then the Contractor shall not mark-
up the subcontractor's fees. A related entity shall be defined as any Parent or Subsidiary
of the Company and any business, corporation, partnership, limited liability company or
other entity in which the Company or a Parent or a Subsidiary of the Company holds any
ownership interest, directly or indirectly.
23. • CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
Page 9of17
Fixed Term Service Multi-Contractor Agreement.
[2024_ver.1 j. .AO
site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. ❑■ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ❑■ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. III PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
Page 10 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1] ' CP0
to replace such loss or damage shall be deducted from any amounts due to
Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
Page 11 of 17
CI)
Fixed Term Service Multi-Contractor Agreement
[2024 ver.1]
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. I I '
essary to ensure that competent
,
dates. The Contractor shall not change Key Personnel unless the following conditions are
perseffnel,
1.1 AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
35. ❑■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation, the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
II
precedence over the Agreement. To the extent any conflict in the terms of the Contract
,
,
obligation under the Contract Documents upon the Contractor at County's discretion.
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
Page 12 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1] GAO
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4)years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliercountvfl.gov) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of $500 per incident.
Collier County Sheriff's Office (CCSO) requires separate fingerprinting prior to work being
performed in any of their locations. This will be coordinated upon award of the contract. If
there are additional fees for this process, the Contractor is responsible for all costs.
38. E■ SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
Page 13 of 17
Fixed Term Service Multi-Contractor Agreement
[2024 ver.1] CAO
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kjnie.l,. •-'rk„•f the Circuit COLLIER COUNTY, FLORIDA
Court an& • • % le ..
By: ) By:
i CH k..,*,
HALL , Chairman
Dated: T► �j 4A /. .`
(SEAL " • : ,. :stasto Chairman's
signature only
Contractor's Witnesses: D.A. Systems, Inc.
Contractor
Dehart Alarm Systems
DBA
y: (ifi
- Contractor's First Witness Signa ure
j3r`pn (Yl An d l I TType/print signature and titleT
TType/print w1 ss nameT
•
Contra is Second Witness
0/ S c \,^ •-r
TType/print witness nameT
rv.eed asr rm, nd Legality:
L.
b pK,$y County Attorney
Sc 1/- �u s-r_
Print Name
Page 14 of 17 cog)
Fixed Term Service Multi-Contractor Agreement
F91174 ver.11
Exhibit A
Scope of Services
* following this page (pages 1 through 5 )
❑ this exhibit is not applicable
ego
Page 15 of 17
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
Invitation to Bid (ITB) No.23-8192
"Security Alarm Monitoring Services"
EXHIBIT A
SCOPE OF SERVICES
The term "Contract" and "Agreement" may be used interchangeably throughout this Agreement.
DETAILED SCOPE OF WORK
This Agreement is for the service of security monitoring alarm systems. There are approximately forty-one (41)
burglar alarms. Contractor, at a minimum, should possess a Certified Alarm System Contractor I license.
1. Category 1 —Monitoring and Monthly Reporting Services:
1.1 Security(Burglar)Alarm Monitoring
Contractor must respond to alarms and or troubles twenty-four(24)hours per day, 365 days per year and provide
notification to the appropriate Police/Sheriff's Service Communications Center, Collier County Security
Operations Center and the building occupant or key holder designated representative if required.
Periodic Test Transmission (also known as Pinging and/or Line Supervision): The Contractor shall program the
alarm control panel to send"test signals"to the monitoring station at a scheduled frequency. This is an especially
useful alarm panel function since most facilities do not regularly test their alarm system's ability to communicate
to their monitoring station.Program the alarm system for a periodic test transmission once every twenty-four(24)
hours.The alarm service provider must notify Division Representative or designee,when an alarm panel"misses"
its daily test so that appropriate action is immediately made to correct any issue. The Contractor should provide
a Ping Report Template from its proposed UL Central Monitoring Station with its response and must provide
within three (3) business days after the County's request. Contractor must provide a Ping Report to the Contract
Manager on a weekly basis.
Polling(Also known as Line Security)—The alarm monitoring facility must poll every panel in each facility and
receive a response that the line is intact. The Contractor shall test and verify the line per line security standards at
intervals of every 200 seconds. A key to reliability of the alarm system is that the alarm transmission channel is
reliable and any tampering with this communications channel is detected quickly and investigated. If an
intruder/burglar can simply cut the wires that connect the alarm panel to the communications system, the alarm
is not an effective protection system.
1.2 Wireless Security (Burglar)Alarm Monitoring
Contractor shall be responsible to maintain all wireless alarm equipment. This includes all cellular signals and
equipment required to monitor and test wireless alarm sites. The requirements for testing wireless alarm sites
should follow the guidelines laid out in the Periodic Test Transmission paragraph of section 1.0.
1.3 Monthly Supervised Open/Closed report(41 sites)
The County will provide the initial list of locations which the Contractor shall maintain on a monthly basis.
An emailed Monthly Report shall be delivered to the Division Representative or designee no later than the seventh
(7th) calendar day of each calendar month. The report shall contain copies of all records and incidents of alarms
Page 1 of 5
Exhibit A — Scope of Services
•
Invitation to Bid (ITB) No. 23-8192
"Security Alarm Monitoring Services"
or troubles, and any additional work performed under the agreement. The report shall be neat, legible and in a
typed format.
2. Category 2 - Install, Repair,and Replacement Services:
2.1 New Installation
The Contractor shall provide written,turn-key,time and material, "Not to Exceed"proposals on all new projects.
This proposal shall include the estimated number of hours, hourly rate, estimated material cost and any cost
associated with a use of a subcontractor.
Contractor shall acknowledge requests for proposals within two (2)business days and provide written proposals
within five(5)business days,unless otherwise directed by the Division representative or designee. It shall be the
Contractor's responsibility to ensure they have all information to prepare accurate proposals. All work will be
ordered by the issuance of a Purchase Order.
The County reserves the right, at any time, to use the Contractors for the services described, or to request
additional quotes or bids from other Contractors.
2.2 Repair and Replacement Parts
The Division Representative or designee may request a written, turn-key, time and material, "Not to Exceed"
proposal for any replacement or repair services.
All replacement/repair parts must be approved and be of genuine and original manufacturer's parts.
The Contractor shall be required to expressly warrant that all replacement parts are new and free from defects,
warranted for their merchantability and meet the performance specifications of the original equipment. In the
event a portion, or all of an order, is found to be defective when delivered and/or installed, the Contractor shall
immediately replace the equipment at no cost to the County.
The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The
Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate County
staff member authorized to adjust equipment inventory records.
At a minimum,the required information will include for any new installation and/or upon change:
• Location
• Type of equipment
• Description
• Serial Number
•Model number
• Manufacturer
• Any existing warranties on equipment, if applicable
•Report on condition of equipment and related parts;to also include age of equipment and related part(if
known/ discernible), recommendation for repair or replacement (as needed) with estimate of cost for
repair or replacement and identification of required equipment and parts to do so.
•Dialer passcodes
Page 2 of 5
Exhibit A — Scope of Services
Invitation to Bid (ITB)No. 23-8192
"Security Alarm Monitoring Services"
The Contractor will not charge for any call back work.
3. General Requirements:
3.1 Response Times
Services will be completed during normal business hours; however,the Division Representative or designee may
request services after-hours, as deemed necessary for Category 2 work. Normal business hours are considered
Monday through Friday 7:00 AM and 5:00 PM. After-hours are considered before 7:00 AM and after 5:00 PM
on weekdays and at any time on Saturday, Sunday, or County-Observed Holidays. An after-hours rate, of time
and one half will be allowed.
If a requested service starts during normal business hours and extends into the after-hours period,the after-hours
rate shall only be charged for time worked during the after-hours period.
Collier County considers all burglar issues to be of utmost urgency.The Contractor shall be available on a twenty-
four (24) hour basis, three hundred sixty-five (365) days per year for such urgent work. The Contractor shall
provide the County with an on-call telephone number for urgent service.The Contractor shall employ an adequate
staff of approved technicians to provide service.
The Division Representative or designee will issue a work request for all Category 2 work. The County requires
a response to any request within two (2) hours of initial contact. The Contractor will be required to be on site
within twenty-four (24) hours of the Contractor's response to the request, unless otherwise directed by the
Division representative or designee.
For urgent work, the Contractor shall be on-site and begin work within two (2) hours of the initial call or work
request for sites in the Greater Naples area and four(4)hours for rural locations. An urgent rate of time and one
half will be allowed.
3.2 Invoicing and Markups
A Purchase Order number must appear on each invoice. Invoices shall contain details of services performed,
number of hours worked by technician, along with materials furnished for the job. Invoices shall include any
applicable markups in accordance with Exhibit B, Fee Schedule (the "fee schedule") of the Agreement. No
markup shall be permitted on ancillary charges,taxes, and/or freight/shipping. Receipts are required as a backup
with the invoice for verification Travel, mileage, fees, and surcharges will not be accepted in conjunction with
this agreement, and such charges should be incorporated into the pricing structure.
Markup on actual cost of parts and materials shall not exceed 10%. Necessary Materials include, but are not
limited to,the following:
• Keypads
•Motion Detectors
•Door Contacts
• Window Contacts
• Glass Break Sensors
Page 3 of 5
Exhibit A — Scope of Services
CPO
Invitation to Bid (ITB)No.23-8192
"Security Alarm Monitoring Services"
• Panic/Duress Buttons
• Horns
• Dialers
• Wiring
3.3 Subcontractors
The use of subcontractors is allowed under the Agreement. The subcontractor must comply with all Collier
County provisions. Subcontractor charges may be invoiced at cost plus 15% markup and hourly rates shall not
exceed the Contractor's. A copy of the subcontractor's invoice shall be required with the Contractor's invoice.
Detailed sub-Contractor invoices may be requested to be accompanied with the Contractor's invoice to the
County.
3.4 Warranties
All new equipment warranty work shall be provided by the original warranty supplier.All warranty responsibility
for previously purchased,but still under warranty,equipment will continue to be provided by the original warranty
supplier until expiration of the warranty period. Upon expiration of the warranty period, responsibility for
maintenance shall automatically transfer to the Contractor, unless otherwise directed by the Division
Representative or designee.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the
Contractor shall notify the Division Representative or designee, who will then have the responsibility of placing
and tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and
the notification of a warranty trouble call to the Division Representative or designee shall be provided by the
Contractor at no additional cost to the County.
3.5 Additions/Deletions/Temporary Hold of Locations
The County retains the right to add, delete, or place a hold on any facilities provided under the contract as
described herein, upon written notification by the Division Representative or designee to the Contractor.
Additional services may be added to this Agreement in compliance with the Procurement Ordinance,as amended,
and Procurement Procedures.
SECURITY, BACKGROUND,IDENTIFICATION
The Contractor is required to comply with County Ordinance 2004-52, as amended.Background checks are valid
for five (5)years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be
responsible for the costs of providing background checks by the Collier County Facilities Management Division
for all employees that shall provide services to the County under this Agreement. This may include, but not be
limited to,checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least four(4)years.
All of Contractor's employees and subcontractors must always wear Collier County Government Identification
badges while performing services on County facilities and properties. Contractor ID badges are valid for one (1)
year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period
Page 4 of 5
Exhibit A —Scope of Services
Invitation to Bid (ITB) No. 23-8192
"Security Alarm Monitoring Services"
in which their background check is valid. All technicians shall have on their shirts the name of the contractor's
business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities and systems.
Failure to notify within four(4)hours of separation may result in a deduction of$500 per incident.
Collier County Sheriff's Office (CCSO)requires separate fingerprinting prior to work being performed in any of
their locations. This will be coordinated upon award of the contract. If there are additional fees for this process,
the Contractor is responsible for all costs.
Page 5 of 5
Exhibit A — Scope of Services
Gp,O
Invitation to Bid (ITB)No. 23-8192
"Security Alarm Monitoring Services"
markup shall be permitted on ancillary charges, taxes, and/or freight/shipping. Receipts are required as a backup
with the invoice for verification Travel, mileage, fees, and surcharges will not be accepted in conjunction with
this agreement, and such charges should be incorporated into the pricing structure.
Markup on actual cost of parts and materials shall not exceed 10%. Necessary Materials include, but are not
limited to, the following:
• Keypads
• Motion Detectors
• Door Contacts
• Window Contacts
• Glass Break Sensors
• Panic/Duress Buttons
• Horns
• Dialers
• Wiring
3.3 Subcontractors
The use of subcontractors is allowed under the Agreement. The subcontractor must comply with all Collier
County provisions. Subcontractor charges may be invoiced at cost plus 15% markup and hourly rates shall not
exceed the Contractor's. A copy of the subcontractor's invoice shall be required with the Contractor's invoice.
Detailed sub-Contractor invoices may be requested to be accompanied with the Contractor's invoice to the
County.
3.4 Warranties
All new equipment warranty work shall be provided by the original warranty supplier.All warranty responsibility
for previously purchased,but still under warranty,equipment will continue to be provided by the original warranty
supplier until expiration of the warranty period. Upon expiration of the warranty period, responsibility for
maintenance shall automatically transfer to the Contractor, unless otherwise directed by the Division
Representative or designee.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the
Contractor shall notify the Division Representative or designee, who will then have the responsibility of placing
and tracking the warranty trouble call with the warranty supplier. Maintenance of the warranty inventory list and
the notification of a warranty trouble call to the Division Representative or designee shall be provided by the
Contractor at no additional cost to the County.
3.5 Additions/Deletions/Temporary Hold of Locations
The County retains the right to add, delete, or place a hold on any facilities provided under the contract as
described herein, upon written notification by the Division Representative or designee to the Contractor.
Additional services may be added to this Agreement in compliance with the Procurement Ordinance, as amended,
and Procurement Procedures.
Page 4 of 5
Exhibit A — Scope of Services CA0
Invitation to Bid (ITB) No. 23-8192
"Security Alarm Monitoring Services"
SECURITY, BACKGROUND, IDENTIFICATION
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid
for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be
responsible for the costs of providing background checks by the Collier County Facilities Management Division
for all employees that shall provide services to the County under this Agreement. This may include, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records. Contractor shall be
required to maintain records on each employee and make them available to the County for at least four(4)years.
All of Contractor's employees and subcontractors must always wear Collier County Government Identification
badges while performing services on County facilities and properties. Contractor ID badges are valid for one (1)
year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period
in which their background check is valid. All technicians shall have on their shirts the name of the contractor's
business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their
employment. This notification is critical to ensure the continued security of Collier County facilities and systems.
Failure to notify within four(4) hours of separation may result in a deduction of$500 per incident.
Collier County Sheriff's Office (CCSO)requires separate fingerprinting prior to work being performed in any of
their locations. This will be coordinated upon award of the contract. If there are additional fees for this process,
the Contractor is responsible for all costs.
Page 5 of 5
Exhibit A — Scope of Services CAo
Exhibit B
Fee Schedule
following this page (pages through 1 )
Page 16 of 17 Cqo
Fixed Term Service Multi-Contractor Agreement
[2024_ver.1]
Invitation to Bid (ITB) No. 23-8192
"Security Alarm Monitoring Services"
EXHIBIT B- FEE SCHEDULE
D. A. Systems, Inc. d/b/a Dehart Alarm Systems
Category 1-Monitoring and Monthly Reporting Services
Service Unit of Measure Unit Price
Security(Burglar)Alarm Monitoring Each $ 19.00
Wireless Security(Burglar)Alarm Monitoring Each $ 19.00
Monthly Supervised Open/Closed report(41 Each $ 10.00
sites)
Category 2- Install, Repair and Replacement Services
Personnel Positions Unit of Measure Price
Technician Hourly $80.00
Pricing is inclusive of any applicable trip charges and/or mileage
Applicable Mark-Ups for Category 2 Services
Percentage of Mark-Up for Actual Cost of Parts/Materials _ Not to Exceed 10%
Percentage of Mark-Up for Subcontractor Not to Exceed 15%
After-hours and urgent requests 1.5 x Hourly Rate
Prices shall remain firm for the initial term of the Agreement.
GA°
Other Exhibit/Attachment
Description:
E following this page (pages through )
n this exhibit is not applicable
Page 17 of 17
Fixed Term Service Multi-Contractor Agreemen Cq0
[2024_ver.1