Agenda 05/28/2024 Item #16F 3 (Award Invitation to bid Security Alarm Monitoring Services to D.A. Systems, Inc.)05/28/2024
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services, to
D.A. Systems, Inc., d/b/a Dehart Alarm Systems, and authorize the Chairman to sign the attached
Agreement.
_____________________________________________________________________________________
OBJECTIVE: To award ITB No. 23-8192 to D.A. Systems d/b/a Dehart Alarm Systems to provide 24-hour
monitoring of security alarms, the installation of new equipment, and the maintenance of existing equipment at
various County owned and leased facilities.
CONSIDERATIONS: Collier County Facilities Management Division (“Facilities Management”) is responsible
for repairing, maintaining, and installing security alarm systems in various County owned and leased facilities.
Facilities Management is also responsible for ensuring alarms are monitored and responded to, including
notifications to the appropriate Communication Center (whether various Police agencies, the CCSO, or the Collier
County Security Operations Center), twenty-four hours per day, 365 days per year.
On January 10, 2024, the Procurement Services Division posted ITB No. 23-8192, Security Alarm Monitoring
services. The County received three bids by the February 9, 2024, deadline as follows.
Company Name City County State Bid Amount* Responsive/
Responsible
D.A. Systems, Inc. d/b/a Dehart
Alarm Systems
Naples Collier FL $15,843.00 Yes/Yes
Integrated Fire and Security
Solutions Inc.
Fort Myers Lee FL $16,773.00 Yes/Yes
ADT Commercial LLC d/b/a
Everon
Boca Raton Palm
Beach
FL $40,740.00 Yes/Yes
(*For bid evaluation purposed)
Staff recommends the Board award ITB No. 23-8192 to D.A. Systems, Inc., d/b/a Dehart Alarm Systems
(“Dehart”). Staff intended to recommend an award to Integrated Fire and Security Solutions Inc. (“Integrated
Fire”) as the Secondary vendor, but it subsequently withdrew its proposal from consideration.
Dehart has been doing business in Florida since 1990 and is the incumbent vendor for these services under
Agreement No. 18-7472, which was administratively extended through September 7, 2024 (see attached Notice of
Extension of Contract) or until a new agreement for these services is awarded. Agreement No. 18-7472 will be
expired upon and subject to the Board’s award of the attached Agreement No. 23-8192 to Dehart. Any outstanding
work issued under non-blanket purchase orders under existing Agreement No. 18-7472 will continue through the
vendor’s completion and final acceptance by the County.
The attached agreement includes a three-year initial term, with the option for the parties to renew the agreement for
two additional one-year renewal terms.
FISCAL IMPACT: Historical spend for these services was approximately $15,400.00 per contract year during the
previous contract, which began March 12, 2019. Due to the nature of the services being provided, a formal
agreement is required. The budget for this contract is provided in the General Fund Facilities Management Cost
Center (0001-122240). Other County Manager Divisions utilizing this contract will provide funding from their
respective budgets.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this Executive
Summary.
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05/28/2024
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for
Board approval. -SRT
RECOMMENDATION: To award ITB No. 23-8192, Security Alarm Monitoring Services, to D.A. Systems, Inc.
d/b/a Dehart Alarm Systems, and authorize the Chairman to sign the attached Agreement.
Prepared by: Todd Fiedorowicz, Contract Administration Specialist, Division of Facilities Management
ATTACHMENT(S)
1. 23-8192 Solicitation (PDF)
2. 23-8192 D.A. Systems_ Proposal (PDF)
3. 23-8192 - Bid Tabulation (PDF)
4. 23-8192 NORA_Executed (PDF)
5. 23-8192 Insurance_ D. A. Systems (PDF)
6. 18-7472Dehart_ExtensionFE_20240506184451.079_X (PDF)
7. 23-8192 Vendor Signed_D.A. Systems (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.3
Doc ID: 28818
Item Summary: Recommendation to award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring
Services, to D.A. Systems, Inc., d/b/a Dehart Alarm Systems, and authorize the Chairman to sign the attached
Agreement.
Meeting Date: 05/28/2024
Prepared by:
Title: – Facilities Management
Name: Todd Fiedorowicz
05/06/2024 3:42 PM
Submitted by:
Title: – Facilities Management
Name: John McCormick
05/06/2024 3:42 PM
Approved By:
Review:
Facilities Management John McCormick Director - Facilities Completed 05/06/2024 3:50 PM
Facilities Management Jennifer Belpedio Manager - Real Property Completed 05/06/2024 6:15 PM
Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 05/07/2024 1:21 PM
Procurement Services Barbara Lance Other Reviewer Completed 05/07/2024 4:26 PM
Procurement Services Sandra Srnka Procurement Director Review Completed 05/14/2024 1:50 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/15/2024 10:32 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/15/2024 10:40 AM
Office of Management and Budget Laura Zautcke OMB Reviewer Completed 05/17/2024 3:42 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/19/2024 8:52 AM
County Manager's Office Ed Finn Level 4 County Manager Review Completed 05/22/2024 9:21 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/28/2024 9:00 AM
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
INVITATION TO BID (ITB)
FOR
SECURITY ALARM MONITORING SERVICES
SOLICITATION NO.: 23-8192
BARBARA LANCE, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-8998
Barbara.Lance@colliercountyfl.gov (Email)
This solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Bidder may be grounds for rejection of the bid, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
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Packet Pg. 1837 Attachment: 23-8192 Solicitation (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
SOLICITATION PUBLIC NOTICE
INVITATION TO BID (ITB) NUMBER: 23-8192
PROJECT TITLE: SECURITY ALARM MONITORING SERVICES
PRE- BID MEETING: N/A
LOCATION: N/A
DUE DATE: FEBRUARY 9, 2024 AT 3:00 PM EST
PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Facilities Management Division (hereinafter, the “Division”), the Collier County Board of County Commissioners
Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining
bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The
vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners
Procurement Ordinance.
Historically, County departments have spent approximately $73,000; however, this may not be indicative of future buying patterns.
BACKGROUND
The County seeks bids by qualified Contractors for the monitoring of Security (Burglar) Alarms at county owned facilities. A qualified
bidder will install and service new equipment, as well as service and maintain existing equipment.
TERM OF CONTRACT
The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one (1) year renewals.
Prices shall remain firm for the initial term of this contract.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this
Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply
with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of
delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.
AWARD CRITERIA
ITB award criteria are as follows:
The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the
solicitation.
It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to
the County.
For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:
• Lowest Total Price
Collier County reserves the right to select one, or more than one supplier, award on a line item basis, establish a pool for
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Packet Pg. 1838 Attachment: 23-8192 Solicitation (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
quoting, or other options that represents the best value to the County; however, it is the intent to:
• Identify Primary, Secondary and Tertiary Awardees
If the Primary Vendor is not available, the Division Representative or designee will solicit services from the
Secondary and Tertiary Vendors. While the Division intends to use the Primary, Secondary and Tertiary Vendors
for the services outlined in this Scope of Work, the County reserves the right to seek services outside of the contract
if the Primary, Secondary and Tertiary are unable to perform or if pricing seems unreasonable (per the County’s
Procurement Ordinance).
The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.
DETAILED SCOPE OF WORK
This ITB is for the service of security monitoring alarm systems. There are approximately forty-one (41) burglar alarms. Awarded
vendors, at a minimum, should possess a Certified Alarm System Contractor I license.
1. Category 1 – Monitoring and Monthly Reporting Services:
1.1 Security (Burglar) Alarm Monitoring
Contractor must respond to alarms and or troubles twenty-four (24) hours per day, 365 days per year and provide notification to the
appropriate Police/Sheriff’s Service Communications Center, Collier County Security Operations Center and the building occupant or
key holder designated representative if required.
Periodic Test Transmission (also known as Pinging and/or Line Supervision): The Contractor shall program the alarm control panel to
send “test signals” to the monitoring station at a scheduled frequency. This is an especially useful alarm panel function since most
facilities do not regularly test their alarm system’s ability to communicate to their monitoring station. Program the alarm system for a
periodic test transmission once every twenty-four (24) hours. The alarm service provider must notify Division Representative or
designee, when an alarm panel “misses” its daily test so that appropriate action is immediately made to correct any issue. The Contractor
should provide a Ping Report Template from its proposed UL Central Monitoring Station with its response and must provide within
three (3) business days after the County’s request. Contractor must provide a Ping Report to the Contract Manager on a weekly basis.
Polling (Also known as Line Security) – The alarm monitoring facility must poll every panel in each facility and receive a response that
the line is intact. The Contractor shall test and verify the line per line security standards at intervals of every 200 seconds. A key to
reliability of the alarm system is that the alarm transmission channel is reliable and any tampering with this communications channel is
detected quickly and investigated. If an intruder/burglar can simply cut the wires that connect the alarm panel to the communications
system, the alarm is not an effective protection system.
1.2 Wireless Security (Burglar) Alarm Monitoring
Contractor shall be responsible to maintain all wireless alarm equipment. This includes all cellular signals and equipment required to
monitor and test wireless alarm sites. The requirements for testing wireless alarm sites should follow the guidelines laid out in the
Periodic Test Transmission paragraph of section 1.0.
1.3 Monthly Supervised Open/Closed report (41 sites)
The County will provide the initial list of locations which the Contractor shall maintain on a monthly basis.
An emailed Monthly Report shall be delivered to the Division Representative or designee no later than the seventh (7th) calendar day of
each calendar month. The report shall contain copies of all records and incidents of alarms or troubles, and any additional work
performed under the agreement. The report shall be neat, legible and in a typed format.
2. Category 2 - Install, Repair, and Replacement Services:
2.1 New Installation
The Contractor shall provide written, turn-key, time and material, "Not to Exceed" proposals on all new projects. This proposal shall
include the estimated number of hours, hourly rate, estimated material cost and any cost associated with a use of a subcontractor.
Contractor shall acknowledge requests for proposals within two (2) business days and provide written proposals within five (5) business
days, unless otherwise directed by the Division representative or designee. It shall be the Contractor's responsibility to ensure they have
all information to prepare accurate proposals. All work will be ordered by the issuance of a Purchase Order.
While the County intends to use the Contractor(s) awarded as a part of this solicitation, the County reserves the right, at any time, to
use the awarded Contractors for the services described, or to request additional quotes or bids from other Contractors.
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Packet Pg. 1839 Attachment: 23-8192 Solicitation (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
2.2 Repair and Replacement Parts
The Division Representative or designee may request a written, turn-key, time and material, "Not to Exceed" proposal for any
replacement or repair services.
All replacement/repair parts must be approved and be of genuine and original manufacturer's parts.
The Contractor shall be required to expressly warrant that all replacement parts are new and free from defects, warranted for their
merchantability and meet the performance specifications of the original equipment. In the event a portion, or all of an order, is found to
be defective when delivered and/ or installed, the Contractor shall immediately replace the equipment at no cost to the County.
The Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. The Contractor shall request
that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment
inventory records.
At a minimum, the required information will include for any new installation and/or upon change:
• Location
• Type of equipment
• Description
• Serial Number
• Model number
• Manufacturer
• Any existing warranties on equipment, if applicable
• Report on condition of equipment and related parts; to also include age of equipment and related part (if known/ discernible),
recommendation for repair or replacement (as needed) with estimate of cost for repair or replacement and identification of
required equipment and parts to do so.
• Dialer passcodes
The Contractor will not charge for any call back work.
3. General Requirements:
3.1 Response Times
Services will be completed during normal business hours; however, the Division Representative or designee may request services after-
hours, as deemed necessary for Category 2 work. Normal business hours are considered Monday through Friday 7:00 AM and 5:00 PM.
After-hours are considered before 7:00 AM and after 5:00 PM on weekdays and at any time on Saturday, Sunday, or County-Observed
Holidays. An after-hours rate, of time and one half will be allowed.
If a requested service starts during normal business hours and extends into the after-hours period, the after-hours rate shall only be
charged for time worked during the after-hours period.
Collier County considers all burglar issues to be of utmost urgency. The Contractor shall be available on a twenty-four (24) hour basis,
three hundred sixty-five (365) days per year for such urgent work. The Contractor shall provide the County with an on-call telephone
number for urgent service. The Contractor shall employ an adequate staff of approved technicians to provide service.
The Division Representative or designee will issue a work request for all Category 2 work. The County requires a response to any
request within two (2) hours of initial contact. The Contractor will be required to be on site within twenty-four (24) hours of the
Contractor’s response to the request, unless otherwise directed by the Division representative or designee.
For urgent work, the Contractor shall be on-site and begin work within two (2) hours of the initial call or work request for sites in the
Greater Naples area and four (4) hours for rural locations. An urgent rate of time and one half will be allowed.
3.2 Invoicing and Markups
A Purchase Order number must appear on each invoice. Invoices shall contain details of services performed, number of hours worked
by technician, along with materials furnished for the job. Invoices shall include any applicable markups in accordance with the fee
schedule. No markup shall be permitted on ancillary charges, taxes, and/or freight/shipping. Receipts are required as a backup with the
invoice for verification Travel, mileage, fees, and surcharges will not be accepted in conjunction with this agreement, and such charges
should be incorporated into the pricing structure.
Markup on actual cost of parts and materials shall not exceed 10%. Necessary Materials include, but are not limited to, the following:
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Packet Pg. 1840 Attachment: 23-8192 Solicitation (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
• Keypads
• Motion Detectors
• Door Contacts
• Window Contacts
• Glass Break Sensors
• Panic/Duress Buttons
• Horns
• Dialers
• Wiring
3.3 Subcontractors
The use of subcontractors is allowed under the resultant agreement. The subcontractor must comply with all Collier County provisions.
Subcontractor charges may be invoiced at cost plus 15% markup and hourly rates shall not exceed the Contractor’s. A copy of the
subcontractor’s invoice shall be required with the Contractor’s invoice. Detailed sub-Contractor invoices may be requested to be
accompanied with the Contractor’s invoice to the County.
3.4 Warranties
All new equipment warranty work shall be provided by the original warranty supplier. All warranty responsibility for previously
purchased, but still under warranty, equipment will continue to be provided by the original warranty supplier until expiration of the
warranty period. Upon expiration of the warranty period, responsibility for maintenance shall automatically transfer to the Contractor,
unless otherwise directed by the Division Representative or designee.
All trouble calls shall be initially reported to the Contractor. If the trouble call involves a warranty item, the Contractor shall notify the
Division Representative or designee, who will then have the responsibility of placing and tracking the warranty trouble call with the
warranty supplier. Maintenance of the warranty inventory list and the notification of a warranty trouble call to the Division
Representative or designee shall be provided by the Contractor at no additional cost to the County.
3.5 Additions/Deletions/Temporary Hold of Locations
The County retains the right to add, delete, or place a hold on any facilities provided under the resultant contract as described herein,
upon written notification by the Division Representative or designee to the Contractor. Additional services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures.
SECURITY, BACKGROUND, IDENTIFICATION
The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and
the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County
under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a
state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor
shall be required to maintain records on each employee and make them available to the County for at least four (4) years.
All of Contractor’s employees and subcontractors must always wear Collier County Government Identification badges while performing
services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed
each year at no cost to the Contractor during the time period in which their background check is valid. All technicians shall have on
their shirts the name of the contractor’s business.
The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-
FMOPS@colliercountyfl.gov) whenever an employee assigned to Collier County separates from their employment. This notification is
critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation
may result in a deduction of $500 per incident.
Collier County Sheriff’s Office (CCSO) requires separate fingerprinting prior to work being performed in any of their locations. This
will be coordinated upon award of the contract. If there are additional fees for this process, the Contractor is responsible for all costs.
VENDOR CHECKLIST
***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***
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Addendum # 1
Date: January 16, 2024
From: Barbara Lance, Procurement Strategist
To: Interested Bidders
Subject: Addendum # 1 Solicitation # 23-8192 – Security Alarm Monitoring Services
The following clarifications are issued as an addendum:
ADDITION:
The below question was received in BidSync:
Question 1 on Overall Bid
RFI: Can the county provide the manufacture brand of intrusion panel equipment currently
deployed for each site? IE, Honeywell, DMP Etc...
Also the manufactures utilized for cellular transmission.
RFI; Documents identify 41 sites Page 24 of ITB No. 23-8192 Security Alarm Monitoring
Services BID SCHEDULE Identifies 36 sites and 21 cellular backups. Please clarify? (Submitted:
Jan 11, 2024 9:36:36 AM EST)
Answer:
1. A list of the equipment manufacturers by location, has been uploaded to BidSync per 23-8192
Location and Equipment Mfr List.xlsx
2. At the present time, there are 36 sites and 21 cellular backups.
If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding
platform under the solicitation for this project.
Please sign below and return a copy of this Addendum with your submittal for the above
referenced solicitation.
(Signature)
Date
(Name of Firm)
Email: Barbara.Lance@colliercountyfl.gov
Telephone: (239) 252-8998
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Project Manager:Alina Gonzalez Number of Bids Sent 18,644
Procurement Strategist: Barbara Lance Number of Bids Viewed:40
Number of Bids Received:3
Equipment
Quantity*
Unit of Measure Unit Price Extended Price Unit Price Extended Price Unit Price
36 Each $ 19.00 $684.00 $ 24.00 $864.00 $ 25.00
21 Each $ 19.00 $399.00 $ 29.00 $609.00 $ 20.00
36 Each $ 10.00 $360.00 $ 0.00 $0.00 $ 30.00
Category 1 Total:$1,443.00 $1,473.00
Estimated Hours*Unit of Measure Unite Price Extended Price Unite Price Extended Price Unite Price
180 Hourly $ 80.00 $14,400.00 $ 85.00 $15,300.00 $ 213.00
Category 2 Total:$14,400.00 $15,300.00
Total Bid Amount $15,843.00 $16,773.00
Bid Opened / Date:Barbara Lance 2/9/2024 * Minor Irregularity
Witnessed By / Date: Lisa Oien 2/9/2024
$40,740.00
ITB No. 23-8192 Security Alarm Monitoring Services
BID TABULATION
Yes YesBid Schedule
Percentage of Mark-Up for Actual Cost of Parts/Materials
Percentage of Mark-Up for Subcontractor
After-hours and urgent requests
Not to Exceed 10%
Not to Exceed 15%
1.5 x Hourly Rate
Service
Security (Burglar) Alarm Monitoring
Yes
Yes
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification Affidavit
$2,400.00
All lines must be completed, or bidder may be deemed non-responsive.
Pricing shall be all inclusive of any applicable trip charges and/or mileage.
*Quantities listed are for bid evaluation purposes only.
D.A. SYSTEMS, Inc. d/b/a DEHART ALARM
SYSTEMS ADT COMMERCIAL LLC d/b/a EVERON
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Category 2 - Install, Repair and Replacement Services
D.A. SYSTEMS, INC. D/B/A DEHART ALARM
SYSTEMS
ADT COMMERCIAL LLC D/B/A EVERON
Yes/No Yes/No
Extended Price
$38,340.00
$38,340.00
Insurance and Bonding Requirements
Vendor W-9 Yes*
No
Sunbiz Page
Certified Alarm System Contractor I License
Yes
No
Addendum (1)
E-Verify
Category 1 - Monitoring and Monthly Reporting Services
Applicable Mark-Ups for Category 2 Services
Personnel Positions
Monthly Supervised Open/Closed report (41 sites)
Technician
Extended Price
$900.00
Yes
Yes
Wireless Security (Burglar) Alarm Monitoring $420.00
$1,080.00
Yes
Yes*
Yes Yes
Yes
No*
Yes
Yes*
INTEGRATED FIRE AND SECURITY
SOLUTIONS INC
Form 3: Immigration Affidavit Certification
Form 4: Vendor Submittal – Local Vendor Preference Affidavit
Yes
Yes
Yes
Yes
REQUIRED FORMS AND DOCUMENTS
INTEGRATED FIRE AND SECURITY
SOLUTIONS INC.
Yes/No
Yes
Yes
Yes
16.F.3.c
Packet Pg. 1867 Attachment: 23-8192 - Bid Tabulation (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm
Notice of Recommended Award
Solicitation: 23-8192 Title: Security Alarm Monitoring Services
Due Date and Time: February 9, 2024, at 3:00 pm EST
Respondents:
Company Name City County State Bid Amount Responsive/Responsible
D.A. Systems, Inc. d/b/a
Dehart Alarm Systems
Naples Collier FL $15,843.00 Yes/Yes
Integrated Fire and Security
Solutions Inc.
Fort Myers Lee FL $16,773.00 Yes/Yes
ADT Commercial LLC d/b/a
Everon
Boca Raton Palm Beach FL $40,740.00 Yes/Yes
Utilized Local Vendor Preference: Yes No
Recommended Vendor(s) For Award:
On January 10, 2024, the Procurement Services Division released Invitation to Bid (“ITB”) No. 23-8192, “Security
Alarm Monitoring Services”, to eighteen thousand six hundred forty-four (18,644) vendors. Forty (40) bid
packages were viewed and three (3) bids were received by the February 9, 2024, submission deadline.
Staff reviewed the bids received and all three (3) bidders were found to be responsive and responsible, with
minor irregularities. Awards have been established based on the lowest total bid on a Primary and Secondary
basis. Staff recommends award to a Primary and Secondary vendor as noted below:
Primary - D.A. Systems, Inc. d/b/a Dehart Alarm Systems
Secondary - Integrated Fire and Security Solutions Inc.
Contract Driven Purchase Order Driven
Required Signatures
Project Manager:
Procurement Strategist:
Procurement Services Director:
__________________________________ _________________
Sandra Herrera Date
DocuSign Envelope ID: 3B3DC320-1DF7-4E22-8E12-99F76ACCA0A3
4/3/2024
4/3/2024
4/3/2024
16.F.3.d
Packet Pg. 1868 Attachment: 23-8192 NORA_Executed (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.e
Packet Pg. 1869 Attachment: 23-8192 Insurance_ D. A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
3295 Tamiami Trail East, Naples, Florida 34112
Phone: 239.252.8407
January 19, 2024
Matt Sutter
D.A. Systems Inc. d/b/a Dehart Alarm Systems
4704 Enterprise Ave, Ste 4
Naples, FL 34104
Via Email: Matts@dehartalarms.com
RE: Extension of Contract for # 18-7472 “Alarm Monitoring Services”
Mr/s. Sutter:
The above contract will expire on March 11, 2024. In order to maintain required service levels in
the interim, we request an extension of this contract as provided for in the Collier County
Procurement Ordinance, and set forth in Section 1 of the Agreement, until September 7, 2024,
or until a new contract is awarded and fully executed, whichever is sooner. The existing contract
will be terminated upon issuance of the new contract without further notice. However, any (non-
blanket) Purchase Order that extends beyond the expiration date of the original contract will
survive and remain subject to the terms and conditions of that contract until the completion or
termination of the Purchase Order.
If you are agreeable to the extension of the referenced contract, please indicate your intentions
by providing the appropriate information as requested below, and sign the acceptance that
follows:
_____ I am agreeable to extending the present contract for the time period
indicated under the same terms and conditions as the existing contract.
_____ I am not agreeable to the extension of this contract.
Your prompt attention is urgently requested. Please return this letter to the Procurement Services
Division with your response by January 26, 2024. You may email your response to:
Renewals@colliercountyfl.gov . If you have any questions, you may contact 239-252-8407.
Regards,
Sandra Srnka
Division Director – Procurement Services Division
DocuSign Envelope ID: CE7F4719-0741-4FD1-89D9-909D736E6A05
16.F.3.f
Packet Pg. 1870 Attachment: 18-7472Dehart_ExtensionFE_20240506184451.079_X (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm
3295 Tamiami Trail East, Naples, Florida 34112
Phone: 239.252.8407
RE: Extension of Contract for # 18-7472 “Alarm Monitoring Services”
Page 2 of 2
Acceptance:
D.A. Systems Inc. d/b/a Dehart Alarm Systems
Contractor/Vendor
By: _____________________________
Signature
_________________________________
Name and Title
Date: __________________
C: Todd Fiedorowicz, Facilities Management
PLEASE NOTE: Each Agreement, including this Extension, must be signed by an authorized officer of the
corporate entity. The authorized officer or person executing the Agreement must be listed on the Florida
Department of State, Division of Corporations’ registration website. If the person signing does not appear in
the Sunbiz record, please provide either a Corporate Resolution, Limited Power of Attorney, Secretary’s
Certificate, or notarized letter from one of the listed principals giving that person signature authority.
DocuSign Envelope ID: CE7F4719-0741-4FD1-89D9-909D736E6A05
Matt Sutter President
1/19/2024
16.F.3.f
Packet Pg. 1871 Attachment: 18-7472Dehart_ExtensionFE_20240506184451.079_X (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm
16.F.3.gPacket Pg. 1872Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1873Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1874Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1875Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1876Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1877Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1878Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1879Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1880Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1881Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1882Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1883Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1884Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1885Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1886Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1887Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1888Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1889Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1890Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1891Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1892Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1893Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1894Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1895Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)
16.F.3.gPacket Pg. 1896Attachment: 23-8192 Vendor Signed_D.A. Systems (28818 : Award Invitation to Bid (“ITB”) No. 23-8192, Security Alarm Monitoring Services)