Agenda 05/28/2024 Item #16E 4 (Execute the updated master agreement an increase of allowable expenditures utilizing NEOGOV software)05/28/2024
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute the updated master agreement as well
as authorize an increase of allowable expenditures utilizing NEOGOV software products under Agreement
No. 10-5451-NS for the County’s talent acquisition and onboarding processes in an amount not to exceed
$63,200 per fiscal year.
OBJECTIVE: To standardize the use of a public sector supported and proven employee recruitment and applicant
tracking software tool.
CONSIDERATIONS: NEOGOV is a proven public sector software company providing hosted, web-based human
resources solutions. The software automates the entire hiring and selection process, including position requisition
approval, minimum qualification screening, test statistics and analysis, and Equal Employment Opportunity
Commission reporting. NEOGOV works with many state and local government agencies, ranging in size from 100
to 60,000 employees.
Collier County has been utilizing the NEOGOV software solution for recruitment, selection and applicant tracking
for almost 18 years. On June 6, 2006, the County entered into a Service Agreement with NEOGOV to provide all
required hosting and operations support for the Insight Enterprise application at an annual cost of $12,100. Over the
years, the County has amended its agreement with NEOGOV several times to enhance the delivery of several
Human Resources services and to control annual subscription increase costs, as follows:
• On April 8, 2014, the County approved Addendum #1 to add the NEOGOV Performance Evaluation
Module at an annual cost of $24,000, terminated on March 1, 2017.
• On May 14, 2018, the County approved Amendment #1 addressing the first annual subscription price
increase in 12 years from $12,100 to $17,735, and incorporated terms to address future price
increases.
• On May 23, 2019, the County approved Amendment #2 to add the Single Sign-On solution allowing
users to securely log into NEOGOV applications with an annual recurring cost of $1,000, and a one -
time training implementation fee of $2,000.
• On September 8, 2020, the County approved Amendment #3 to add the NEOGOV OnBoard module
with an annual subscription fee of $24,114 and Position Control Integration with a one-time training
and implementation fee of $3,000.
• On May 25, 2021, the County approved continued use of the product under Agreement #10-5451-NS,
which was brought forward for approval, as the cost was anticipated to exceed the $50,000
competitive procurement threshold following the annual renewal in June 2021, due to use of the
annual subscription costs and job boost functionality.
Ahead of the annual renewal due in June 2024, the County has been in discussions with the vendor regarding
revised terms and conditions for product use, based on a Services Agreement that took effect for users renewing on
or after July 13, 2023. In order to continue using this hosted solution, the County has agreed to the conditions
outlined in that agreement, and asks the Board to approve and authorize the Chair to sign.
The County is entering into a twelve (12) month agreement with the vendor, which renews annually in June. Based
on the order form for services provided by NEOGOV, the annual estimated Fiscal Year expenditures for fiscal
years 2024 to 2027 under the Agreement are as follows:
Service Description FY24/25 Cost FY25/26 Cost FY26/27 Cost
Insight Enterprise Subscription $24,543.52 $28,418.84 $32,294.16
OnBoard Subscription $25,495.17 $26,876.34 $28,257.51
16.E.4
Packet Pg. 1752
05/28/2024
Single Sign-On Integration $1,600.94 $2,076.69 $2,552.44
Totals $51,639.63 $57,371.87 $63,104.11
The County has the right to cancel the subscription with the vendor by notifying them at least 30 days prior to the
end of the renewal term.
In accordance with section Eight, sub-paragraph eleven, of the Collier County Procurement Ordinance 2017-08, as
amended, provides that purchases for Personnel/Recruitment services are eligible for exemption from the
competitive process based upon the lack of available competition and a determination that such an exemption is in
the best interest of the County. The approved exemption form is attached. Staff requests that the Board approves
this expenditure for recruitment software from NeoGov/Governmentjobs.com as an exemption under the
Procurement Ordinance.
FISCAL IMPACT: The fiscal impact is expected to be approximately $63,200 or less in FY25 and annually
thereafter. Subscription funding is available in the Information Technology Division budget in FY24 and future
fiscal years under fund 5005 to support the use of these products for all of the Board’s operating Departments and
Divisions.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive
Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and
legality and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board approves and authorizes the Chair to execute the revised master
agreement as well as authorizes an increase of allowable expenditures utilizing NEOGOV software products under
Agreement #10-5451-NS for the County’s talent acquisition processes in an amount not to exceed $63,200 per
fiscal year.
Prepared by: Amy Lyberg, Human Resources Division Director
ATTACHMENT(S)
1. #24-037-NS Master Agreement- NEOGOV Final (PDF)
2. 24-106-NEOGOV Exemption Request approved 11Apr24 (PDF)
16.E.4
Packet Pg. 1753
05/28/2024
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 28984
Item Summary: Recommendation to approve and authorize the Chairman to execute the updated master
agreement as well as authorize an increase of allowable expenditures utilizing NEOGOV software products under
Agreement No. 10-5451-NS for the County’s talent acquisition and onboarding processes in an amount not to
exceed $63,200 per fiscal year.
Meeting Date: 05/28/2024
Prepared by:
Title: Division Director - Human Resources – Human Resources
Name: Amy Lyberg
05/21/2024 3:20 PM
Submitted by:
Title: Division Director - Human Resources – Human Resources
Name: Amy Lyberg
05/21/2024 3:20 PM
Approved By:
Review:
Human Resources Amy Lyberg Director Review Completed 05/22/2024 9:23 AM
Procurement Services Sandra Srnka Level 1 Purchasing Gatekeeper Completed 05/22/2024 10:56 AM
Procurement Services Sandra Srnka Procurement Director Review Completed 05/22/2024 10:57 AM
Corporate Business Operations Kenneth Kovensky Corporate Business Operations Review Completed 05/22/2024 12:30 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/22/2024 12:32 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/22/2024 1:09 PM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 05/22/2024 2:28 PM
County Manager's Office Amy Patterson Level 4 County Manager Review Completed 05/22/2024 4:16 PM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/28/2024 9:00 AM
16.E.4
Packet Pg. 1754
COLLIER COUNTY NON-STANDARD AGREEMENT #24-037-NS-WV
FOR
“Recruitment and Applicant Tracking Software Tool”
BETWEEN
COLLIER COUNTY
AND
GOVERNMENTJOBS.COM, INC.
D/B/A
NEOGOV
ATTACHED:
1. NEOGOV ORDER FORM
2. NEOGOV SERVICES AGREEMENT -V071423
Human Resources Division
3303 Tamiami Trail East
Naples, Florida 34112
Point of Contact:
Alberto Rodriguez, Manager
Phone: 239-252-8068
Email: Galberto.rodriguez@colliercountyfl.gov
16.E.4.a
Packet Pg. 1755 Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1756Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1757Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1758Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1759Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1760Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1761Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1762Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1763Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1764Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1765Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1766Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1767Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1768Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1769Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1770Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1771Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1772Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1773Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1774Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1775Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
16.E.4.aPacket Pg. 1776Attachment: #24-037-NS Master Agreement- NEOGOV Final (28984 : Approve NEOGOV Recruitment and OnBoarding Software for Agency Use)
EXEMPTION FROM COMPETITVE PROCESS FORM Page 1 of 2
Revised :ĂŶƵĂƌLJϮ02ϰ
EXEMPTION FROM COMPETITIVE PROCESS FORM
/ŶƐƚƌƵĐƟŽŶƐ:dŚĞ ĨŽůůŽǁŝŶŐ ƉƌŽĐƵƌĞŵĞŶƚ ĐĂƚĞŐŽƌŝĞƐ ŵĂLJ ďĞ ĞůŝŐŝďůĞ ĨŽƌ ĞdžĞŵƉƟŽŶ ĨƌŽŵ ƚŚĞ ĐŽŵƉĞƟƟǀĞ ƉƌŽĐĞƐƐ ƉĞƌ
Procurement Ordinance 17-Ϭϴ͕ ĂƐ ĂŵĞŶĚĞĚ͕ ^ĞĐƟŽŶ ŝŐŚƚ͕ džĞŵƉƟŽŶƐ ƚŽ ƚŚĞ ŽŵƉĞƟƟǀĞ WƌŽĐĞƐƐ͖ ďĂƐĞĚ ƵƉŽŶ ƚŚĞ
ĚĞƚĞƌŵŝŶĂƟŽŶ ŽĨ ƚŚĞ ŽƵŶƚLJ DĂŶĂŐĞƌ Žƌ ĚĞƐŝŐŶĞĞ ƚŚĂƚ ĂƉƉƌŽǀĂů ŽĨ ƐƵĐŚ ĂŶ ĞdžĞŵƉƟŽŶ ŝƐ ŝŶ ƚŚĞ ďĞƐƚ ŝŶƚĞƌĞƐƚ ŽĨ
ƚŚĞ ŽƵŶƚLJ͘ WƵƌĐŚĂƐĞƐ ŐƌĞĂƚĞƌ ƚŚĂŶ ΨϱϬ͕ϬϬϬ ǁŝůů ƌĞƋƵŝƌĞ ĮŶĂů ĂƉƉƌŽǀĂů ďLJ ƚŚĞ ŽĂƌĚ ŽĨ ŽƵŶƚLJ ŽŵŵŝƐƐŝŽŶĞƌƐ͘
Complete all ƐĞĐƟŽŶƐ ŽĨ ƚŚŝƐ ĨŽƌŵ ƉƌŝŽƌ ƚŽ ƐƵďŵŝƫŶŐ ŝƚ ƚŽ WƌŽĐƵƌĞŵĞŶƚ. Any quotes and/or ĚŽĐƵŵĞŶƚĂƟŽŶ
ƐƵďŵŝƩĞĚ ŵƵƐƚ ďĞ ĚĂƚĞĚ ǁŝƚŚŝŶ ƚŚĞ ůĂƐƚ ƚŚŝƌƚLJ ;ϯϬͿ ĚĂLJƐ͘ /Ĩ ĂƉƉůŝĐĂďůĞ͕ ƐƵďŵŝƚ ǁŝƚŚ ƚŚĞ ĨŽƌŵ ĂƐƐŽĐŝĂƚĞĚ termƐ ĂŶĚ
ĐŽŶĚŝƟŽŶƐŽƌĂŐƌĞĞŵĞŶƚƐ͘
1. Government Agency/Non-WƌŽĮƚ
2.ZĞŐŝƐƚƌĂƟŽŶͬƵĞƐͬdƌĂŝŶŝŶŐ
3.^ƵďƐĐƌŝƉƟŽŶƐͬWĞƌŝŽĚŝĐĂůƐͬWƌŝŶƚĞĚDĂƚĞƌŝĂůƐ
4.ĚǀĞƌƟƐĞŵĞŶƚƐ
5.hƟůŝƚLJ^ĞƌǀŝĐĞƐ– subject to government control
6. ĚƵĐĂƟŽŶͬĐĂĚĞŵŝĐPrograms/Trainers/Speakers
7. Legal Services
8.WƵƌĐŚĂƐĞƐƌĞƋƵŝƌĞĚďLJŐƌĂŶƚƐͬŐŝŌƐ
ϵ͘ ŽŵƉĂƟďŝůŝƚLJͬProprietary with current systems
10.^ŚŽƉĞƐƟŵĂƚĞƐŽŶĚŝƐĂƐƐĞŵďůĞĚĞƋƵŝƉŵĞŶƚ
11. Personnel/Recruitment Services
12. Works of art for public display
13.ŝƌĞĐƚWƵƌĐŚases
14. Financial Instruments
15. Entertainment Services for County Sponsored Events
16. Management Studies as directed by the County Manager
ϭϳ͘ ZĞƐŽůƵƟŽŶͬŝƌĞĐƟŽŶ;ŝŶĐůƵĚĞƌĞƐŽůƵƟŽŶŶƵŵďĞƌ
ĂŶĚĂƉƉƌŽǀĂůĚĂƚĞͿ
SECTION ONE
Requester:ŝǀŝƐŝŽŶ͗
Requested Item;ƐͿ/Service;ƐͿ:Vendor Name:
SECTION TWO
Historical Countywide Expenditure: Requested Not to Exceed Expenditure Per FY:
ZĞƋƵĞƐƚĞĚĂƚĞZĂŶŐĞ͗ ƵĚŐĞƚ&z͗ One Time Purchase DƵůƟƉůĞWƵƌĐŚĂƐĞƐ
SECTION THREE
Quote/Proposal: Yes No
/ĨLJĞƐ͕ĂƩĂĐŚ͘
ŐƌĞĞŵĞŶƚͬdĞƌŵƐΘŽŶĚŝƟŽŶƐ͗ zĞƐ EŽ
/ĨLJĞƐ͕ĂƩĂĐŚ͘
SECTION FOUR
Detailed ĞƐĐƌŝƉƟŽŶŽĨWƵƌĐŚĂƐĞ.
✔
Amy Lyberg/G. Alberto Rodriguez Human Resources
Recruitment Software for agency NEOGOV/Governmentjobs.com
$ 376,792 $ 63,200
06/2024 - 06/2027 FY24 - FY27
Software used for the Board of County Commissioners Agency that automates the entire hiring and selection process,
including position requisition approval, minimum qualification screening, test statistics and analysis, and Equal
Employment Opportunity Commission reporting.
16.E.4.b
Packet Pg. 1777 Attachment: 24-106-NEOGOV Exemption Request approved 11Apr24 (28984 : Approve NEOGOV Recruitment and OnBoarding Software for
EXEMPTION FROM COMPETITVE PROCESS FORM Page 2 of 2
Revised :ĂŶƵĂƌLJ202ϰ
Detailed Public WƵƌƉŽƐĞ. Include why this purchase is ĞƐƐĞŶƟĂůƚŽŽƵŶƚLJŽƉĞƌĂƟŽŶƐ͘
SECTION FIVE
/ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐLJ͘^ĞůĞĐƚzĞƐŝĨƚŚĞƉƌŽĚƵĐƚƐͬƐĞƌǀŝĐĞƐĂƌĞƌĞůĂƚĞĚƚŽ/ŶĨŽƌŵĂƟŽŶdĞĐŚŶŽůŽŐLJ͘/ĨLJĞƐ͕ƉƌŽǀŝĚĞƚŚĞ
WƵƌĐŚĂƐŝŶŐŽŵƉůŝĂŶĐĞŽĚĞ;WͿŶƵŵďĞƌŽƌĞŵĂŝůĂƉƉƌŽǀĂůĚŽĐƵŵĞŶƚĂƟŽŶ͘
Yes No If yes, provide the PCC number:
SECTION SIX
Requester: Signature:
ŝǀŝƐŝŽŶŝƌĞĐƚŽƌ͗ Signature:
ĞƉĂƌƚŵĞŶƚ,ĞĂĚ;ZĞƋƵŝƌĞĚŝĨŽǀĞƌΨϱϬ͕ϬϬϬͿ͗Signature:
Procurement ŝƌĞĐƚŽƌ;ΨϱϬ͕ϬϬϬĂŶĚƵŶĚĞƌͿ: Signature:
WƌŽĐƵƌĞŵĞŶƚŝƌĞĐƚŽƌ;KǀĞƌΨϱϬ͕ϬϬϬĐŽŶƟŶŐĞŶƚŽŶ
ŽĂƌĚĂƉƉƌŽǀĂůͿ͗
Signature:
WƌŽĐƵƌĞŵĞŶƚhƐĞKŶůLJ
ApprovĞĚ&Žƌ: ƉƉƌŽǀĞĚďLJŽĂƌĚ͗ Contract #:
^ƚĂƌƚĂƚĞĂƚĞ Contract Not Applicable
ŶĚĂƚĞ Agenda # džĞŵƉƟŽŶη͗
Using an automated Applicant Tracking System (ATS) such as the NEOGOV platform provides the benefits of
enhancing efficiency and supporting organizational compliance. NEOGOV streamlines the hiring process through
functions such as automated application screening, generating candidate notifications, and allowing the selected
candidate to complete all required new hire documentation on-line. It also provides a single location for candidate
data for the agency, improves the candidate's application experience, and reduces time spent by hiring managers and
HR staff on administrative tasks. With nearly 10,000 applications received per year for posted vacancies, it is critical
for the County to have a system such as NEOGOV to assist with administration of this critical function.
SASW01
G. Alberto Rodriguez RodriguezGAlberto Digitally signed by
RodriguezGAlberto
Date: 2024.04.10 14:35:25 -04'00'
Amy Lyberg LybergAmy Digitally signed by LybergAmy
Date: 2024.04.11 09:37:19
-04'00'
Kenneth Kovensky KovenskyKenneth Digitally signed by
KovenskyKenneth
Date: 2024.04.11 09:44:09 -04'00'
Sandra Srnka
Sandra Srnka Digitally signed by Sandra Srnka
Date: 2024.04.11 14:34:06 -04'00'
6/6/24
9/30/27
24-037-NS
24-106-EX
16.E.4.b
Packet Pg. 1778 Attachment: 24-106-NEOGOV Exemption Request approved 11Apr24 (28984 : Approve NEOGOV Recruitment and OnBoarding Software for