Agenda 05/28/2024 Item #16D 3 (After-the-fact electronic submittal of the FY 2025 Americorps September 11th National Day of Service)05/28/2024
EXECUTIVE SUMMARY
Recommendation to approve the after-the-fact electronic submittal of the Fiscal Year 2025 AmeriCorps
September 11th National Day of Service and Remembrance grant continuation application to AmeriCorps in
the amount of $207,514 including $6,300 of in kind contributions and $4,653 of local contribution and allow
the County Manager or her designee to serve as the authorized representative for all administrative
reporting and grant submission to the grantor electronic submission system, eGrants, throughout the grant
period. (Human Services Grant Fund 1835 & Community & Human Services Grant Support Fund 1806)
OBJECTIVE: To encourage active community engagement and participation and prepare for the impacts of
natural disasters through the submission of the AmeriCorps September 11th National Day of Service and
Remembrance grant, and support the Quality of Place focus area of the Collier County Strategic Plan by supporting
and enhancing our commitment to robust public safety services.
CONSIDERATIONS: On March 23, 2023, AmeriCorps announced two (2) competitive grant funding
opportunities in support of its Days of Service programs. The National Days of Service include Martin Luther King,
Jr., and September 11th National Days of Service and Remembrance, a 3-year grant with renewal every year.
AmeriCorps expects to make available up to a total of $3.5 million for programs that feature major volunteer
activities occurring on September 11th or MLK Day or within approximately one week of the calendar date and
meet a community need in honor and recognition of Martin Luther King, Jr., or the events of September 11, 2001.
On September 28, 2022, Southwest Florida was hit by Hurricane Ian, a Category 5 storm that took lives and caused
a tremendous amount of damage in Collier County. Many Collier County residents found themselves unprepared
for the level of disaster that occurred that day. Often people will have a sense of complacency with disaster
preparation. In 2017 Hurricane Irma caused significant damage to Southwest Florida and the general feeling was
that it was a 100-year type of storm, and many did not think this type of storm would hit this area again in their
lifetime. In the aftermath of Hurricane Ian, residents are now paying more attention to disaster preparation for
themselves and their neighbors. This makes an opportune time to bring more awareness to Collier County’s
emergency preparation and response efforts, and to recruit volunteers who are ready to take action to help Collier
County residents with disaster preparation activities and to honor those who fearlessly and tirelessly serve Collier
County residents in the time of greatest need.
The AmeriCorps Seniors Retired and Senior Volunteer Program of Collier County (RSVP) applied for the
September 11th National Day of Service and Remembrance grant in 2023, Agenda Item #16.D.5. On November 9,
2023, the County was notified of the award, and it was accepted by the Board of County Commissioners (Board) on
January 9, 2024.
As an awardee, Collier County is eligible for a continuation of grant funding in years 2 and 3 in the amount of
$196,561, which will allow the County to continue to offer this one-day symposium in 2025 and 2026 to honor first
responders and to educate and prepare community members with preparation of personal and community
emergency response plans.
This application proposes for Collier County’s RSVP program to host a one -day symposium on September 13,
2025, to 1) Honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those who
rose in service in response to that tragedy, 2) Honor local first responders and emergency personnel from Collier
County’s Bureau of Emergency Services (BES), the Collier County Sheriff’s Office (CCSO), and local police
departments, and local fire districts because of their service during Hurricane Ian, 3) Create greater awareness of
Collier County’s emergency preparation and response system, and 4) Recruit and train volunteers to work with
residents to develop community emergency response plans designed to improve the safety of residents and first
responders during a disaster.
The theme of the symposium will be “Honoring Collier County’s First Responders: First In, Last Out!”. The
symposium will create greater awareness of BES’ emergency preparation and response system. Local first
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responders and emergency personnel will receive plaques to commemorate their service to the community during
Hurricane Ian. The symposium will include a speaker from “Tunnel to Towers” and local emergency response
personnel as presenters for breakout sessions. Breakout sessions will include CPR/AED/First Aid demonstrations,
proper use of a fire extinguisher, heat stroke precautions and treatment, evacuation preparation, shelter -in-place
preparation, active shooter training, basic crowd control, personal safety/crime prevention, how to create a
personal/family emergency plan, and information about resources available throughout Collier County for disaster
preparation and other emergencies. Emergency vehicles, if available will be on display for attendees to learn the
purpose and capability of each vehicle. The breakout sessions will provide attendees with a greater awareness of
Collier County’s emergency preparation and response system, and information and resources they can use to
prepare themselves, their families, and neighbors for future disasters.
The target audience for the symposium will include retired firefighters, police, emergency service personnel,
seniors, and Veterans. There will be no charge to attend the symposium and attendees will be provided with a
continental breakfast, refreshments, and lunch.
At the close of the symposium, there will be a "Call to Action" for those in attendance to join RSVP and help to
educate and teach Collier County's Community Emergency Response Plan (CCERP) to marginalized residents and
offer technical assistance to help them develop a plan for themselves and their community. All attendees will
receive a waterproof backpack that contains an emergency response kit which includes items like a waterproof map,
resource cards and binder, hands-free headlamps, a hand crank radio, a marine whistle, and numerous other
emergency response items.
The funding opportunity was announced on March 7, 2024, with a submittal date of May 3, 2024. Due to the short
turnaround time and the need to collaborate with various organizations and agencies in the development of the
grant, it is necessary to utilize Collier County CMA #5330 to authorize the County Manager to approve the
submittal of grant applications with subsequent Board action at the next regularly scheduled Board meeting to ratify
the approval of an “After-the-Fact” application.
The application requires the County to designate an authorized representative to electronically sign and submit the
application, required reports, and amendments through the CNCS eGrants electronic system. Based on the
administrative requirements and required use of eGrants, this action approves the County Manager or her designee
to be the authorized representative. Actions requiring Board approval will continue to be brought forward.
If approved this grant would start on 10/1/2024. AmeriCorps anticipates making the second -year award based on a
one-year budget. Continuation awards for the third and final year are not guaranteed and depend upon the
availability of appropriations and satisfactory performance.
FISCAL IMPACT: If awarded, the County would receive year two funding in the amount of $196,561 through
AmeriCorps Corporation for National and Community Service. There is no match requirement with this grant.
However, $10,953 in local contributions will be made to include $6,300 local in -kind donations of space through
various community HOAs for presentations and technical assistance sessions, as well as donations from local
businesses for volunteer recognition and $4,653 of the local contributions would be made by the Collier County in
the form of wages of the administrative staff. Funding will reside within the Human Services Grant Fund (1835) &
Community& Human Services Grant Support Fund (1806) Project 33887.
GROWTH MANAGEMENT IMPACT: There are no Growth Management impacts associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board
Action. -CJS
RECOMMENDATION: To Approve the after-the-fact electronic submittal of the Fiscal Year 2025 AmeriCorps
September 11th National Day of Service and Remembrance grant continuation application to AmeriCorps in the
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amount of $207,514 including $6,300 of in kind contributions and $4,653 of local contribution and allow the
County Manager or her designee to serve as the authorized representative for all administrative reporting and grant
submission to the grantor electronic submission system, eGrants, throughout the grant period. (Human Services
Grant Fund 1835 & Community & Human Services Support Fund 1806).
Prepared By: Karina Bardales, Management Analyst I, Community and Human Services Division
ATTACHMENT(S)
1. ATF 24-008 AMERICORPS DOS pdf (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.3
Doc ID: 28682
Item Summary: Recommendation to approve the after-the-fact electronic submittal of the Fiscal Year 2025
AmeriCorps September 11th National Day of Service and Remembrance grant continuation application to
AmeriCorps in the amount of $207,514 ($6,300 in kind and $4,653 cash match) and allow the County Manager or
her designee to serve as the authorized representative for all administrative reporting and grant submission to the
grantor electronic submission system, eGrants, throughout the grant period. (Human Services Grant Fund 1835 &
Human Services Grant Support Fund 1806)
Meeting Date: 05/28/2024
Prepared by:
Title: – Community & Human Services
Name: Karina Bardales
04/29/2024 3:22 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
04/29/2024 3:22 PM
Approved By:
Review:
Community & Human Services Darrick Gartley Other Reviewer Completed 04/29/2024 4:19 PM
Community & Human Services Tami Bailey Other Reviewer Completed 05/01/2024 11:28 AM
Community & Human Services Donald Luciano Other Reviewer Completed 05/02/2024 10:21 AM
Community & Human Services Kristi Sonntag CHS Review Completed 05/06/2024 9:35 AM
Operations & Veteran Services Jeff Weir OVS Director Review Completed 05/06/2024 11:39 AM
Public Services Department Todd Henry PSD Reviewer Completed 05/06/2024 2:52 PM
Public Services Department Tanya Williams PSD Department Head Review Completed 05/13/2024 2:13 PM
Grants Erica Robinson OMB Reviewer Completed 05/13/2024 4:15 PM
Grants Erica Robinson Level 2 Grants Review Completed 05/13/2024 4:15 PM
County Attorney's Office Derek D. Perry Level 2 Attorney Review Skipped 05/16/2024 11:10 PM
County Attorney's Office Carly Sanseverino CAO Reviewer Completed 05/20/2024 1:28 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/20/2024 1:42 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/20/2024 1:56 PM
Grants Therese Stanley OMB Reviewer Completed 05/21/2024 11:11 AM
Office of Management and Budget Blanca Aquino Luque OMB Reviewer Completed 05/21/2024 11:15 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 05/22/2024 8:09 AM
Board of County Commissioners Geoffrey Willig Meeting Pending 05/28/2024 9:00 AM
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STATE APPLICATION IDENTIFIER:
23BIHFL001
FEDERAL IDENTIFIER:
24BI265591
2b. APPLICATION ID:
3. DATE RECEIVED BY STATE:
4. DATE RECEIVED BY FEDERAL AGENCY:
County of CollierLEGAL NAME:
3299 Tamiami Trl E
Ste 700
Meredith GavinNAME:
(239) 252-5713
TELEPHONE NUMBER:
FAX NUMBER:
meredith.gavin@collierc ountyfl.govINTERNET E-MAIL ADDRESS:
596000558
6. EMPLOYER IDENTIFICATION NUMBER (EIN):7. TYPE OF APPLICANT:
8. TYPE OF APPLICATION (Check appropriate box).
If Amendment, enter appropriate letter(s) in box(es):
94.01210a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
Basic Innovative Programs10b. TITLE:Collier County September 11th Day of Service and Remembrance
11.a. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
Collier County, Florida
12. AREAS AFFECTED BY PROJECT (List Cities , Counties , States , etc ):
09/15/24START DATE:09/15/25END DATE:FL 19
$ 196,561.00a. FEDERAL
$ 10,953.00b. APPLICANT
$ 0.00c. STATE
$ 0.00d. LOCAL
$ 0.00e. OTHER
$ 207,514.00g. TOTAL
Edgar Bonilla
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE:
(216) 780-3005
c. TELEPHONE NUMBER:
e. DATE SIGNED:
Local Government, Municipal
2a. DATE SUBMITTED TO CORPORATION
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
1. TYPE OF SUBMISSION:
Non-Construction
5. APPLICATION INFORMATION
NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give
area codes):
ADDRESS (give street address, city, state, zip code and county):
A. AUGMENTATION B. BUDGET REVISION
C. NO COST EXTENSION D. OTHER (specify below):
9. NAME OF FEDERAL AGENCY:
Corporation for National and Community Service
13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICT OF:
15. ESTIMATED FUNDING:16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
REVIEW ON:
DATE:
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
YES if "Yes," attach an explanation. NOX
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE
IS AWARDED.
APPLICATION FOR FEDERAL ASSISTANCE
Naples FL 34112 - 5749
NEW
CONTINUATION AMENDMENTX
7b.
7a.Local Government - County
f. PROGRAM INCOME $ 0.00
PART I - FACE SHEET
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System)Application
NEW/PREVIOUS GRANTEE
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
X NO. PROGRAM IS NOT COVERED BY E.O. 12372
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
Year #:
X
2
a.Applicant b.Program FL 19
Count y : Collier
UEI NUMBER:JWKJKYRPLLU6
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Executive Summary
Program Design
RSVP of Collier County proposes to have 50 volunteers who will assist with planning a one-day
convening to pay tribute to lives lost during 9/11 and those who rose in service that day, as well as
provide 350 Collier County residents with resources to assist them in developing personal and
community emergency plans in Collier County, FL during the week of the September 11th Day of
Service and Remembrance. On the September 11th Day of Service, 50 volunteers will be responsible
for providing information and resources to those attending the convening. Additionally, the volunteers
will provide information and resources throughout the year around Collier County to teach others
how to prepare for and respond to an emergency and/or disaster.
RSVP of Collier County proposes to host a one-day convening during the week of September 11, 2024,
to honor and pay tribute to those who lost their lives on September 11, 2001, their families, and those
who rose in service that day. In addition, we will also honor first responders and emergency personnel
from local Collier County's Bureau of Emergency Services (BES), the Collier County Sheriff's Office
(CCSO), local police departments, and local fire districts for their service to the community during
hurricane Ian. The theme of the convening will be "Honoring Collier County's First Responders: First
In, Last Out!". This project will honor those lost in 9/11, but also meet an immediate community need
for marginalized residents of Collier County through ongoing service opportunities for volunteers
trained to provide education related to disaster preparation activities to save lives.
Following these ceremonies at the convening, RSVP of Collier County will put out a "Call to Action"
seeking retired fire fighters, police, and emergency service personnel to volunteer with RSVP and serve
as an ongoing volunteer on a project designed to promote Collier County's Community Emergency
Response Plan (CCERP) to marginalized seniors and residents living in Collier County. The CCERP
project allows RSVP volunteers to provide technical assistance in targeted communities to assist
residents in developing individualized plans on how to react and respond to emergencies or disasters
impacting them and their local communities.
Collier County is no stranger to the disastrous effects of severe weather such as major storms,
hurricanes, and wildfires often caused by lightning strikes. However, Collier County's emergency
response system was challenged when Southwest Florida was hit by two major hurricanes 5-years
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apart. In 2017 Hurricane Irma caused significant damage to Southwest Florida and the general
feeling in this area was that it was a 100-year type of storm. Many residents did not think this type of
storm would hit the area again in their lifetime and became complacent with their disaster
preparation, but that was all about to change.
On September 28, 2022, Hurricane Ian, a Category 5 hurricane, hit Southwest Florida. For days
leading to Ian's landfall, weather forecasts modeled a storm hitting the Tampa Bay area, but during
the night, Ian's track changed; residents of Collier County were now at risk for heavy storm surge
impacts. The complacency that had set in made residents ill-prepared for the storm. Proper
precautions were not taken, many ignored evacuation orders resulting in residents unnecessarily
putting themselves and first responders in harm's way. Even worse, many of those residents were
seniors residing in trailer homes and rental properties. As a result, there were 148 deaths in Florida
from Hurricane Ian, most from coastal communities and 5 from Collier County. An estimated 32,000
residents of Southwest Florida evacuated ahead of the storm and more than 1,600 needed to be
rescued from surging floodwaters. Most of those needing to be rescued were over the age of 65.
According to the U.S. Census Bureau, 33.1% of Collier County residents are over the age of 65
compared to just 16.8% for the entire United States. Health issues, transportation, poor technology
skills and limited access to information because of compromised communications all created the
perfect storm for seniors before, during and after a disaster, like a hurricane. Now is the opportune
time to bring more attention to Collier County's emergency preparation and response system, the
work of first responders, and to recruit volunteers who are ready to take action to help others and their
community.
RSVP of Collier County's September 11th Day of Service and Remembrance project will address the
immediate need for emergency preparation amongst Collier County residents, especially seniors and
those most vulnerable. Disasters can happen at any time and without warning making it imperative
to have an emergency plan in place. Assisting residents on how to be better prepared for emergencies
addresses a systemic need here in Collier County. BES and other emergency personnel have reported
that when residents are better prepared for emergencies it allows them to direct their time, energy,
and resources on helping those with the most critical of needs, which can have a direct impact on the
number of lives saved.
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To accomplish this, Collier County RSVP seeks to enlist volunteers to participate in a project called the
Collier County Community Emergency Response Plan (CCERP). First, Collier County RSVP seeks to
conduct outreach activities. These outreach efforts will engage a diverse and inclusive group of
potential volunteers from retired individuals from the different fire districts, law enforcement agencies,
emergency medical services and emergency management. Seniors and Veterans will also be recruited
to participate in this project. In addition to recruiting potential volunteers from our target populations
(Seniors, Veterans and Retired First Responders) outreach efforts will be conducted in Immokalee, an
unincorporated town located about 50 miles northeast of Naples. Immokalee is a diverse community
where those of Hispanic or Latino heritage comprises approximately 75% of the total population and
those of Black or African American heritage comprises approximately 20%. The poverty rate in
Immokalee is approximately 37% and there is a significant portion of the population that still does not
earn a living wage although they do not meet the defined poverty thresholds. Because of its distance
from the shoreline area the public is not fully aware of the challenges and needs Immokalee residents
face when disasters strike. Even when not directly impacted by a storm or wildfire, Immokalee
residents experience significant power outages, loss of communications, disruptions to public
transportation, and limited access to healthy and affordable food due to price gauging. The Project
Director has participated in various committees and other community activities in Immokalee to
become more familiar with the dynamics of the community and to identify informal community
leaders, networks, and assets that residents trust and rely upon to meet their needs. These informal
community leaders and "helpers" will be recruited to serve as volunteers with this project and to help
with recruitment of other volunteers from the area.
In addition to recruiting volunteers to participate in the CCERP, RSVP of Collier County will establish
a steering committee comprised of experts in the field of emergency management, volunteer
management, training, and communications to provide oversight and guidance in the development of
a convening focused on emergency & disaster planning. Additional members for the steering
committee will be recruited from target populations, including seniors, Veterans, and retired first
responders. The Steering Committee will be comprised of personnel from BES and EMS appointed by
the County Manager. The involvement and leadership of Collier County's BES is critical to the success
of this project, as is the participation of the CCSO, local police departments, local fire districts and
EMS.
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The steering committee will plan and host the convening on September 14, 2024, to memorialize the
tragic events of 9/11. The convening will begin with a moment of silence to honor those who lost
their lives on September 11, 2001, their families, and those who rose in service that day. While
attendees enjoy a lite breakfast, they will hear from a keynote speaker from The Tunnel to Towers
Foundation. The Tunnel to Towers Foundation was founded in 2002 in tribute to New York firefighter
Stephen Sillier, who died during the September 11th attacks. Following the keynote, attendees will
participate in breakout sessions sponsored by local law enforcement, fire, and EMS. Morning sessions
for attendees (seniors, veterans, retired first responders) will be focused on CPR/AED/First Aid
demonstrations, proper use of a fire extinguisher, heat stroke precautions and treatment, and basic
crowd control.
At the conclusion of the morning breakout sessions, a luncheon will be served for attendees and a
keynote speaker from the Collier County Emergency Management Division will honor local first
responders and emergency personnel for their service to the community during Hurricane Ian. Those
honored will receive plaques to commemorate their service and AmeriCorps and RSVP of Collier
County branded items. At the conclusion, attendees will once again be able to participate in breakout
sessions focused on active shooter training, personal safety/crime prevention, evacuation preparation,
shelter-in-place preparation, how to create a personal/family emergency plan, and information about
resources available throughout Collier County for disaster preparation and other emergencies.
Emergency vehicles, if available will be on display for attendees to learn the purpose and capability of
each vehicle.
The convening will close with RSVP of Collier County's "Call to Action" and the chance for retired law
enforcement, fire districts, emergency personnel, Seniors and Veterans to sign up to volunteer with
RSVP to serve on a project called the Collier County's Community Emergency Response Plan
(CCERP). All prospective volunteers will be screened, and background checked. Once, cleared,
volunteers will receive training on facilitation skills and the goals and objectives related to the CCERP.
The CCERP project seeks to educate and better prepare marginalized seniors and residents living in
Collier County on how the react and respond to emergencies and/or disasters. The CCERP project
allows RSVP volunteers to provide technical assistance in targeted communities to assist residents in
developing individualized plans that will enable them to better respond to emergencies or disasters
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impacting them and their local communities. RSVP of Collier County developed and recently tested a
pilot of the CCERP. RSVP volunteers and EMS personnel visited local community clubhouses to
facilitate a CPR/AED demonstration and to present the CCERP to those in attendance. A brochure
was developed to provide residents with individualized information about shelters nearest to their
homes, key evacuation routes, what to do if communications go down, a review of a checklist of
critical items to have during a disaster, and how to develop a family emergency plan and a pet plan.
RSVP volunteers reviewed the information in the brochure with the residents and offered on-going
technical assistance to help them develop a personalized plan. The CCERP was very well received and
has been requested by numerous other marginalized communities throughout Collier County.
With the resources provided by this grant, additional materials can be developed to enhance the
delivery and effectiveness of services provided as part of the CCERP program, as well as meet an
immediate community need for vulnerable residents of Collier County. Each household that benefits
from services received as part of the CCERP, will also receive a waterproof backpack that contains an
emergency response kit which includes items like waterproof maps, resource cards and binders, all
personalized for each resident (or family unit) living in that community, handsfree head lamps, a
hand crank radio, a marine whistle, and numerous other emergency response items.
Emergencies and disasters can happen at any time and without warning making it imperative to have
an emergency plan in place. Volunteers assisting residents at greatest risk on how to be better prepared
for emergencies addresses a systemic need for Collier County and for all first responders. BES and
other emergency personnel have reported that when residents are better prepared for emergencies it
allows them to direct their time, energy, and resources on helping those with the most critical of
needs, which can have a direct impact on the number of lives saved.
Working with the Collier County's RSVP Advisory Council, RSVP of Collier County will assess the
impact of the convening and the CCERP project through an equity lens that includes the following
questions: what decisions are being made, who is at the table, how are decisions being made, is this
helping or hurting, what are likely impacts, and what revisions can be implemented. This process is
designed to create a more inclusive perspective, drawing attention to how a decision holds potential to
affect marginalized groups and will help us focus on equity in both processes and outcomes.
Additionally, surveys will be collected to evaluate the overall outcome of the convening and CCERP
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Organizational Capacity
project. By gathering feedback from participants at the convening and those benefiting from
education and training from RSVP volunteers working on the CCERP project will allow Collier
County's RSVP program to further evaluate the need for modifications, adjustments, and
enhancements to the overall program.
Many lessons were learned after September 11, 2001, related to community and emergency
preparedness. Collier County RSVP seeks to honor those lives lost that day, by bringing volunteers
together in service to cross divides, differences, and ideologies to help save lives. This project is
designed to assist socioeconomically struggling residents in preparation for future emergencies and
disasters with their own personal plan.
RSVP of Collier County has been operating under AmeriCorps and Collier County's Government since
1998. The Collier County Community and Human Services Division (CHS), home to the RSVP
program, oversees grant activities for all public services divisions for the County and has a
demonstrated track record of sound programmatic and fiscal oversight specifically in grant
management, as evident by the continued yearly results of the County's single audit with no findings
related to grant management or oversight.
Currently, CHS administers approximately $25 million in federal and state grant funds. The entire
government entity is supported by professionals in Human Resources, Procurement, Risk
Management, and a Grants Compliance Unit. Each area is led by professionals with extensive
experience and credentials. The County Attorney's Office reviews all documents for legality. Collier
County demonstrates highly effective financial management through written policies and procedures
that guide our financial staff. The Office of Management and Budget provides additional oversight for
financial grant management providing another layer of internal control. All CHS staff receive Level 2
background checks through the State of Florida and RSVP personnel also receive Truescreen and
Fieldprint background checks, as well as internal training on administrative processing and financial
tracking. The Grants Compliance Unit examines physical records and cross references the information
in the RSVP Volgistics database to ensure accuracy of our data. The RSVP Project Director and the
project accountant regularly participate in RSVP sanctioned training opportunities and federally
sponsored trainings focused on compliance requirements. Collier County has established purchasing
and procurement policies to oversee fund management and expenditures and implemented an
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Cost Effectiveness and Budget Adequacy
Amendment Justification
Clarification Summary
internal control process to ensure compliance with all policies and grants.
The Collier County Board of County Commissioner's (BCC) are strong supporters of RSVP of Collier
County. The Board consists of five elected officials who serve as the chief legislative body of the
County. The Board provides the space, administrative, financial, and organizational support, and
direction for RSVP of Collier County. Project staff includes Ed Bonilla, Project Director who has over
20 years of experiencing managing local, state, and federal grant funds. Under the direction of Kristi
Sonntag, the Director of Community and Human Services and Tami Bailey, Manager, Grants, Senior
and Social Services, the department collectively holds over 30 years of grant administration
experience. Cynthia Balterman, Grant Accountant, performs all general accounting and budget
services for the project and has over 6 years of experience in government accounting.
N/A
N/A
Ed Bonilla/Grant Coordinator-Project Director: This position is responsible for the implementation of
the September 11th Day of Service and Remembrance grant. Will be responsible for the coordination
of all partner agencies, preparing materials, speakers, venue. Project Director will coordinate all
volunteers. Project Director will coordinate all reporting and ensure proper documentation to support
event.
Tami Bailey/RSVP Grants Manager: This position will provide oversight and support to the Project
Director. Will review all expenditures related to the event to ensure cost allowability and
reasonableness. Will assist in the compilation of reports and data. Will assist with the coordination of
volunteers and partner agencies. Will prepare and implement individual and group recognition
strategies, including hosting focus groups for the development of the September 11th Day of Service
and Remembrance.
The Grant Accountant was removed from the budget as the County will cover the cost of this position
16.D.3.a
Packet Pg. 1236 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
DRAFT
Page 9
For Official Use Only
Narratives
Continuation Changes
and is shifting the staffing budget to focus on direct event development to the included 2 positions.
Our Operational and Financial Management Survey (OFMS) has been submitted.
No anticipated changes to the program, activities, performance measures is anticipated at this time.
Staff Change: Edgar Bonilla has been replaced by Meredith Gavin as the Program Director for the
Day of Service Grant.
16.D.3.a
Packet Pg. 1237 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
DRAFT
Page 10
For Official Use Only
Performance Measures
16.D.3.a
Packet Pg. 1238 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
DRAFT
Page 11
For Official Use Only
Performance Measures
Described Instrument:
Described Instrument:
N/A
N/A
Output :
Outcome:
N/A
N/A
Problem Statement:
Other Community Priorities
Other
Focus Area:
Objective:
Project
Hrs:
0.00 1.00MSYs:
N/A
Amount:
# of
Volunteers:
1
Interventions
N/AOther
$ 0.00
PM 1 - N/A
Descriptions
Other
Other
Measured By:
Measured By:
1
1
Target:
Target:
N/A
N/A
Primary Focus Area:Other Community Priorities
16.D.3.a
Packet Pg. 1239 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
DRAFT
Page 12
For Official Use Only
Required Documents
Document Name Status
16.D.3.a
Packet Pg. 1240 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
Page 13
16.D.3.a
Packet Pg. 1241 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
4/9/24, 1:21 PM Budget Narrative for 24BI265591
https://egrants.cns.gov/espan/main/report.jsp?sid=9o_D0xVPYJ35ivN_cXk4lxsT3f5XvkK2Z-R4O3_xOQwuPhwTu5Oy!-1798498906!1712682374479…1/3
Budget Narrative: Collier County September 11th Day of Service and Remembrance for County
of Collier
Section I. Support Expenses
A. Project Personnel Expenses
Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount
Project Director: - 1 person(s) at 81100 each x 19.74 % usage 16,009 0 16,009
Manager of Grants, Senior and Social Services: - 1 person(s) at 98402 each x
5 % usage 4,920 0 4,920
Grants Accountant: - 1 person(s) at 76699 each x 5 % usage 0 3,835 3,835
Category Totals 20,929 3,835 24,764
B. Personnel Fringe Benefits
Item -Description CNCS Share Grantee Share Total Amount
FICA: FICA is 7,65% of total salary: 6.2% for Social Security and 1.45% for
Medicare.1,601 293 1,894
Health Insurance:000
Retirement: Retirement is 13.68% of total salary which is percentage used for
all Collier County regular class employees.2,852 525 3,377
Life Insurance:000
Category Totals 4,453 818 5,271
C. Travel
Purpose -Calculation CNCS Share Grantee Share Total Amount
Travel reimbursement for volunteers for presentations and follow-up technical
assistance: 50 volunteers x 250 miles each x 65.5.8,188 0 8,188
Category Totals 8,188 0 8,188
D. Equipment
Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount
Category Totals 000
E. Supplies
Item -Calculation CNCS Share Grantee Share Total Amount
Laminating supplies; film rolls, pouches, and cleaning supplies.: Laminating
rolls: $100 apiece x 50 rolls - $500. Laminating pouches: $30 per per carton x
10 cartons - $300. Cleaning supplies: $50 per kit x 10 kit = $500.
5,800 0 5,800
Heavy duty binding machine and supplies.: Binding machine: $250. Binder
combs: $18 per box x 10 boxes = $180.430 0 430
16.D.3.a
Packet Pg. 1242 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
4/9/24, 1:21 PM Budget Narrative for 24BI265591
https://egrants.cns.gov/espan/main/report.jsp?sid=9o_D0xVPYJ35ivN_cXk4lxsT3f5XvkK2Z-R4O3_xOQwuPhwTu5Oy!-1798498906!1712682374479…2/3
Graphic design , production, and printing of outreach and training materials.: 15,000 0 15,000
Supplies for conference materials; brochures, agenda, name tags, folders, tote
bags, etc:10,000 0 10,000
Heavy duty Laminator to waterproof maps and other informational resources.: 1,500 0 1,500
Category Totals 32,730 0 32,730
F. Contractual and Consultant Services
Purpose -Calculation CNCS Share Grantee Share Total Amount
Area Agency on Aging for Southwest Florida will develop and host a training
curriculum for RSVP volunteers.: One-year subscription for Canva Pro to
develop/host training curriculum at $119.99. Administrative time to manage the
training - 50 hours x $37.02/hour = $1,851.
1,971 0 1,971
Category Totals 1,971 0 1,971
I. Other Support Costs
Item CNCS Share Grantee Share Total Amount
Conference space to host event for 200 attendees; includes space for keynote
speakers and lunch and 5-6 additional rooms for breakout sessions.:16,000 0 16,000
Lunch, beverages and breakfast items for 200 attendees x $50 apiece. Based
on recent history, we anticipate the cost of food and labor to increase.:10,000 0 10,000
AmeriCorps 9/11 Day of Service and RSVP/CERP branded items for 50
volunteers. Polo shirts: $35. Hats $22.:2,850 0 2,850
Criminal background checks: 50 volunteers x $70 each.: 3,500 0 3,500
650 Emergency Kits (200 attendees, 350 training participants, 50 volunteers,
50 presenters/honorees). Waterproof bags: $35/phone pouches: $5/document
holders: $15. Headlamps: $20.:
48,750 0 48,750
650 Emergency Kits (continued): Personal safety beacon lights for bags/life
vest: $20. Emergency Marine whistles: $8. NOAA Weather Radio: $35.:40,950 0 40,950
AmeriCorps 9/11 Day of Service and RSVP/CERP branded items for 24
presenters & honorees. Storm Jackets: $135.00. Plaques: $125.00.:6,240 0 6,240
In-kind: community centers/clubhouse space for presentations/technical
assistance: 120 hours x $40/hour. Donations: local businesses for volunteer
recognition; $1,500.:
0 6,300 6,300
Category Totals 128,290 6,300 134,590
J. Indirect Costs
Description CNCS Share Grantee Share Total Amount
Category Totals 000
Section Totals 196,561 10,953 207,514
PERCENTAGE 94.72% 5.28%
Budget Totals 196,561 10,953 207,514
16.D.3.a
Packet Pg. 1243 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
4/9/24, 1:21 PM Budget Narrative for 24BI265591
https://egrants.cns.gov/espan/main/report.jsp?sid=9o_D0xVPYJ35ivN_cXk4lxsT3f5XvkK2Z-R4O3_xOQwuPhwTu5Oy!-1798498906!1712682374479…3/3
PERCENTAGE 94.72% 5.28%
Required Match 0.00%
Source of Funds
Section Description
Section I. Support Expenses
16.D.3.a
Packet Pg. 1244 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)
County of Collier
April 9, 2024 1:19 PM
Page 1
Form 424A Modified SF-424A (4/88 and 12/97)
RPT_BGT_424
Collier C ounty September 11th Day of Service and Remembrance
A. Project Personnel Expenses
B. Personnel Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Contractual and Consultant Services
I. Other Support Costs
J. Indirect Costs
FICA
Health Insurance
Retirement
Life Insurance
1,894
0
3,377
0
1,601
0
2,852
0
293
0
525
0
24,764
8,188
32,730
1,971
134,590
20,929
8,188
32,730
1,971
128,290
3,835
0
0
0
6,300
$196,561 $10,953 $207,514 Section I. Subtotal
$4,453
Total Amt CNCS Share Grantee Share
$818 $5,271Total
$196,561 $207,514 $10,953Budget Totals
Budget Dates: 10/01/2023 - 09/30/2026
Section I. Support Expenses
Funding Percentages
Application ID: 24BI265591
94.70% 5.30%
Required Match
# of years Receiving CNCS Funds
0.00%
2
16.D.3.a
Packet Pg. 1245 Attachment: ATF 24-008 AMERICORPS DOS pdf (28682 : Continuation of AmeriCorps September 11 Day of Service and Remembrance Grant)