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Agenda 05/28/2024 Item #16B 9 (Contract negotiations with Tetra Tech, Inc.)05/28/2024 EXECUTIVE SUMMARY Recommendation to approve the selection committee’s ranking and authorize staff to begin contract negotiations with Tetra Tech, Inc., related to Request for Professional Services No. 23-8191 for “CEI and Peer Review Services for Goodlette Frank Rd Widening” (Project No. 60259). OBJECTIVE: To approve the selection committee’s ranking for Request for Professional Services (“RPS”) No. 23-8191 and authorize staff to negotiate an agreement with Tetra Tech, Inc., to provide Construction Engineering and Inspection (“CEI”) and Peer Review Services for the Goodlette Frank Rd Widening project (the “Project”). CONSIDERATIONS: The Project encompasses approximately a 1.6-mile section of Goodlette-Frank Road from the intersection at Vanderbilt Beach Road, extending north to the intersection of Immokalee Road. Goodlette-Frank Road has bridges over a golf cart pathway and Pelican Marsh Boulevard at approximately 0.8 and 0.7 miles north of Vanderbilt Beach Road. The improvements proposed include widening the road from two to four lanes, additional roadway enhancements, and rehabilitation of the existing bridges to improve capacity and safety along the corridor. This project is funded partially by grant funds from the Florida Department of Transportation (FDOT) and will require CEI per FDOT policy. On October 2, 2023, the Procurement Service Division released notices of RPS No. 23-8191, CEI Services and Peer Review for Goodlette Frank Rd Widening. To stimulate interest, staff extended the response deadline for an additional two weeks and performed additional vendor outreach. One proposal was received by the December 20, 2023, deadline. Staff found the proposer to be responsive and responsible. Firm Names Final Ranking Tetra Tech, Inc. 1 A Selection Committee convened on January 31, 2024, scored the proposal, and established a final ranking as shown above. Staff is recommending that the Board of County Commissioners (the “Board”), approve the selection committee’s ranking and authorize staff to begin contract negotiations with the top-ranked firm, Tetra Tech, Inc., in accordance with Florida Statutes, Section 287.055, the Consultants’ Competitive Negotiation Act. Tetra Tech, Inc., has been providing professional engineering services worldwide from 550 offices and has previously provided services on various FDOT projects. Tetra Tech, Inc., has been doing business with Collier County for over sixteen years. If staff cannot reach a proposed agreement with Tetra Tech, Inc., the County will need to re -solicit these services to obtain other interested consultants. This item is consistent with the Collier County strategic plan objective to design and maintain an effective transportation system to reduce traffic congestion and improve the mobility of our residents and visitors. FISCAL IMPACT: Approval of this item does not result in a direct fiscal impact; however, the source of funding for the future contract (subject to the Board’s approval at a subsequent meeting) will be Road Impact Fees or Gas Tax. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board approval. - CJS GROWTH MANAGEMENT IMPACT: This recommendation is consistent with the Long Range Transportation Plan and Objective 1 of the Transportation Element of the Collier County Growth Management Plan to maintain the major roadway system at an acceptable Level of Service. RECOMMENDATION: To approve the selection committee’s ranking and authorize staff to begin contract 16.B.9 Packet Pg. 978 05/28/2024 negotiations with Tetra Tech, Inc., related to Request for Professional Services No. 23-8191 for the “CEI and Peer Review Services for Goodlette Frank Rd Widening,” so staff can bring a proposed agreement back for the Board’s consideration at a future meeting. (Project No. 60259) Prepared by: Ray G. Girgis, P.E., Project Manager III, Transportation Engineering Division ATTACHMENT(S) 1. 23-8191 Final Ranking (PDF) 2. 23-8191 NORA signed (PDF) 3. 23-8191 Solicitation (PDF) 4. [Linked] TetraTech_Proposal 16.B.9 Packet Pg. 979 05/28/2024 COLLIER COUNTY Board of County Commissioners Item Number: 16.B.9 Doc ID: 28539 Item Summary: Recommendation to approve the selection committee’s ranking and authorize staff to begin contract negotiations with Tetra Tech, Inc., related to Request for Professional Services No. 23 -8191 for “CEI and Peer Review Services for Goodlette Frank Rd Widening” (Project No. 60259) Meeting Date: 05/28/2024 Prepared by: Title: – Transportation Engineering Name: Ragaey Girgis 04/10/2024 8:18 AM Submitted by: Title: Division Director - Transportation Eng – Transportation Engineering Name: Jay Ahmad 04/10/2024 8:18 AM Approved By: Review: Procurement Services Francheska Correa Level 1 Purchasing Gatekeeper Completed 04/10/2024 8:46 AM Transportation Management Services Department Jeanne Marcella Transportation Management Services Department Completed 04/10/2024 1:51 PM Transportation Engineering Marlene Messam Other Reviewer Completed 04/12/2024 9:30 AM Transportation Engineering Jay Ahmad Other Reviewer Completed 04/12/2024 9:40 AM Transportation Engineering Lisa Taylor Other Reviewer Completed 04/16/2024 9:37 AM Transportation Management Operations Support Tara Castillo Other Reviewer Completed 04/24/2024 10:22 AM Road Maintenance Ellen Sheffey TMSD Reviewer Completed 04/29/2024 12:44 PM Transportation Management Services Department Trinity Scott Transportation Completed 04/29/2024 12:48 PM County Attorney's Office Carly Sanseverino CAO Reviewer Completed 04/29/2024 1:33 PM Procurement Services Sandra Srnka Procurement Director Review Completed 05/03/2024 9:03 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/03/2024 9:26 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/03/2024 10:44 AM Community & Human Services Maggie Lopez OMB Reviewer Completed 05/03/2024 1:49 PM Grants Therese Stanley OMB Reviewer Completed 05/17/2024 9:21 AM County Manager's Office Ed Finn Level 4 County Manager Review Completed 05/22/2024 3:28 PM Board of County Commissioners Geoffrey Willig Meeting Pending 05/28/2024 9:00 AM 16.B.9 Packet Pg. 980 Selection Committee Final Ranking RPS #: 23-8191 Title:CEI Services and Peer Review for Goodlette Frank Rd Widening Name of Firm Ray Girgis Andy Miller Anthony Stolts Robert White Total Scores Tetra Tech, Inc 79 75 89 80 323.00 Procurement Professional Leeann Charles 1/31/2024 Page 1 of 1 16.B.9.a Packet Pg. 981 Attachment: 23-8191 Final Ranking (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Notice of Recommended Award Solicitation: 23-8191 Title: CEI Services and Peer Review for Goodlette Frank Rd Widening Due Date and Time: December 20, 2023, at 3:00 PM EST. Respondents: Company Name City County State Final Ranking Responsive/Responsible Tetra Tech, Inc. Estero Lee FL 1 Yes/Yes Utilized Local Vendor Preference: Yes No On October 2, 2023, the Procurement Service Division released notices of Request for Professional Services No. 23-8191, CEI Services and Peer Review for Goodlette Frank Rd Widening, to thirty-eight thousand five hundred and forty (38,540) vendors, fifty-four (54) vendors viewed the solicitation information. The due date was extended twice for an additional two (2) weeks each time. Staff performed additional vendor outreach, and one (1) proposal was received by the December 20, 2023, deadline. Staff found the Proposer to be responsive and responsible. The Selection Committee convened on January 31, 2024, scored the proposal, and established a final ranking as shown above. Staff is recommending negotiations with Tetra Tech, Inc. Contract Driven Purchase Order Driven Required Signatures Project Manager: Procurement Strategist: Procurement Services Director: __________________________________ _________________ Sandra Srnka Date DocuSign Envelope ID: F0AE99D4-1A30-4743-BDB4-3061E4D449B2 2/13/2024 2/14/2024 2/14/2024 16.B.9.b Packet Pg. 982 Attachment: 23-8191 NORA signed (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROFESSIONAL SERVICES (RPS) In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act FOR CEI Services and Peer Review for Goodlette Frank Rd Widening RPS NO.: 23-8191 PATRICK BOYLE, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8941 Patrick.Boyle@colliercountyfl.gov (Email) This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.B.9.c Packet Pg. 983 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) SOLICITATION PUBLIC NOTICE REQUEST FOR PROFESSIONAL SERVICES (RPS) NUMBER: 23-8191 PROJECT TITLE: CEI Services and Peer Review for Goodlette Frank Rd Widening PRE-PROPOSAL CONFERENCE: N/A LOCATION: N/A RPS OPENING DAY/DATE/TIME: Wednesday, November 1, 2023, at 3:00 PM EST PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Transportation Management Services Division (hereinafter, the “Division”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. BACKGROUND The intersection of Goodlette-Frank Road (GFR) and Vanderbilt Beach Road (VBR) may be under construction before the design is completed for this project. The project encompasses approximately a 1.6-mile section of Goodlette-Frank Road from the intersection with Vanderbilt Beach Road (VBR), extending north to the intersection of Immokalee Road. Goodlette-Frank Road bridges over a golf cart pathway and Pelican Marsh Boulevard at approximately 0.8 and 0.7 miles north of Vanderbilt Beach Road. The improvements proposed will provide roadway enhancements and improve safety along the corridor. The existing corridor is primarily a hybrid rural two to four-lane roadway. From Immokalee Road to Creekside Boulevard, the four-lane segment is urban, with street lighting and sidewalks on both sides of the roadway. From Creekside Boulevard to Vanderbilt Beach Road, the pavement transitions from a four/five-lane divided rural cross-section to a two-lane rural section. Within this segment, on the west side, there is only a 300 - foot segment of sidewalk north of the intersection with VBR. The roadway has varying widths of paved shoulders within the cross-section. Street lighting exists on both sides but not beyond the existing bridges. The existing drainage consists of a closed drainage system north of Pelican Marsh Boulevard and roadside ditches on both sides of the roadway to the south. Approximately 30 years ago, Westinghouse Communities (WCI) developed the Pelican Marsh Community Development District (PMCDD) and built the two existing bridges carrying Goodlette-Frank Road. The PMCDD, through a quit claim deed, will transfer ownership of the bridges to the county. The PMCDD and the county entered into a Landscape Maintenance Agreement (LMA) with the public right-of-way along Pelican Marsh Boulevard. The proposed roadway improvements for this project consists of expanding the entire corridor to four travel lanes, replacing or expanding the existing two bridge structures, completing the closed drainage system and lighting, and providing on-street bicycle lanes, multi-use pathway and sidewalks. Particular attention should be paid to maintaining traffic along Goodlette Road and on Pelican Marsh Boulevard while the project is under construction. The County had solicited an EOR Firm to perform the inspection of the bridges and design of the roadway widening under a separate contract. This Solicitation will run concurrently with both the design and construction contracts to perform Peer Review during the design phase and CEI during the construction phase. 16.B.9.c Packet Pg. 984 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) TERM OF CONTRACT County reserves the right to modify this scope during negotiations for budgetary reasons. The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval of the final payment. Prices shall remain firm for the term of the awarded contract. Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure. DETAILED SCOPE OF WORK 1.0 PURPOSE: This scope of services describes and defines the Construction Engineering and Inspection (CEI) and Peer Review services which are required for contract administration, design review, inspection, and materials sampling and testing for the construction projects listed below. 2.0 SCOPE: Provide services as defined in this Scope of Services, the referenced Florida Department of Transportation (FDOT) manuals, and procedures. The project for which the services are required is: County Project IDs: 60259 Description: Goodlette Frank Road Widening from Vanderbilt Beach Road to Immokalee Road County: Collier Major work mix includes: • 0025 Bridge Rehab and add lanes • 0221 Widen & Resurface Existing Lanes • 0205 Sidewalk • 0715 Traffic Engineering Study • 0716 Traffic Signals • 0774 Signing/Pavement Markings • 0777 Lighting Major work groups include: • 3.2 Major Highway Design • 4.1.2 Minor Bridge Design • 10.1 Roadway CEI • 10.3 Construction Materials Inspection • 10.4 Minor Bridge and Miscellaneous Structures CEI Minor work groups include: • 4.1.1 Miscellaneous Structures • 6.3.1 ITS Analysis & Design 16.B.9.c Packet Pg. 985 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) • 7.1 Signing, Pavement Marking & Channelization • 7.2 Lighting • 7.3 Signalization • 8.1 Control Surveying • 8.2 Design, Right of Way Construction Surveying • 8.2 Design, Right of Way Construction Surveying • 8.4 Right of Way Mapping • 9.1 Soil Exploration • 9.2 Geotechnical Classification Lab Testing • 9.3 Highway Materials Testing • 9.4 Foundation Studies • 9.5 Geotechnical Specialty Lab Testing The firms submitting as the PRIME CONSULTANT at a minimum must be pre-qualified through the FDOT in the following work groups for the CEI and Independent Peer Review services: • Group 3.2 Major Highway Design • Group 4.1.1– Miscellaneous Structures • Group 4.1.2–Minor Bridge Design • Group 5.1 – Conventional Bridge Inspection • Group 5.4 Bridge Load Rating • Group 10 – CEI (10.1, 10.3, 10.4) Also, at a minimum, the PRIME CONSULTANT or its subconsultant(s) must be pre-qualified through the FDOT in the following work groups: • Group 8 – Surveying and Mapping • Group 9 – Soil Exploration, Material Testing, and Foundations The CONSULTANT shall review the plans and documentation as provided by the COUNTY. The independent peer review shall have no affiliation with the Design Consulting Engineer of Record Firm, and must provide a comprehensive, thorough, and independent verification of the design while adhering to the standards promulgated in the latest editions of minimum requirements as noted by the following manuals and guidelines: • FDOT Design Manual (FDM) • Manual of Uniform Minimum Standards for Design, Construction and Maintenance (Florida Greenbook) • Florida Department of Transportation Standard Plans for Road Construction • Florida Department of Transportation Standard Specifications for Road and Bridge Construction • Manual on Uniform Traffic Control Devices (MUTCD) 16.B.9.c Packet Pg. 986 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) • American Association of State Highway Transportation Officials (Greenbook) • Collier County Traffic Operations Signalization Technical Special Provisions • Collier County Traffic Operations Roadway Lighting Technical Special Provisions. Including, but not limited to any other applicable manuals, provisions and standards to complete the review of the plans. The CONSULTANT shall attend a minimum of one design review coordination meeting per phase as specified below. The meeting(s) may be in-person or conducted virtually by Skype, MS Teams, or Zoom. The COUNTY or its design consultant shall provide electronic plans and documentation for mark up at the 30%, 60%, 90% and 100% design submittals phases through BlueBeam Revu or an FTP account. The CONSULTANT shall deliver comments to the COUNTY in a format to be agreed upon; however, at a minimum the CONSULTANT’s review comments shall be written in a tabulated format for County and design consultant responses. The COUNTY’S Project Manager will provide administrative oversight to ensure that all review comments and responses from the originators and the CONSULTANT are resolved in a timely manner. Submittals for review may include but not necessarily limited to roadway plans set and the component plans (Signing and Marking, Signal, Lighting, and Structures); Reports (Drainage, Geotechnical, BDR, NSR, Cost Estimates, Technical Specifications); Typical Section Package; Pavement Design Package. The CONSULTANT will have a period of 25 days to provide initial review comments (for each phase submittal) and 10 days to reply to responses from the design consultant and County reviewers. The CONSULTANT shall become familiar with the project(s) design scope of services and provide a critical technical review of the engineering plans, bridge inspection reports and other documents as directed by the County. The independent peer review is intended to be a comprehensive, thorough check of the Engineer of Record plans and calculations. All outstanding/ unresolved comments and issues presented at each phase review are required to be resolved and implemented prior to the next plan submittal phase. Each review phase for each project shall include but not limited to the independent confirmation of the following when applicable: 1. Compatibility of the typical roadway and bridge sections, with the horizontal and vertical geometrics. 2. Compatibility of the construction phasing with the Traffic Control Plans 3. Horizontal and vertical clearances for bridges, overhead structures, and roadside features 4. Potential conflicts with underground and overhead utilities 5. Compliance with County and State design requirements 6. Independent verification of the design (results/recommendations) 7. Completeness and accuracy of all plans 8. Technical Special Provisions, and Modified Special Provisions where necessary 9. Constructability assessment limited to looking at fatal flaws in the design approach 10. Review of Bridge Inspection Reports for compliance with FDOT requirements 11. Review of EOR Bridge Rating Calculations 12. Review of EOR Bridge rehabilitation plans and construction phasing CEI Scope of Services: Exercise independent professional judgment in performing obligations and responsibilities under this Agreement. Pursuant to Section 4.1.4 of the Construction Project Administration Manual (CPAM), the authority of the Consultant’s lead person, such as the Senior Project Engineer, and the Consultant’s Project Administrator shall be identical to the Division’s Project Manager and Construction Manager respectively and shall be interpreted as such. Services provided by the Consultant shall comply with FDOT’s manuals, procedures, and memorandums. FDOT manuals, procedures, and memorandums are found at the State Construction Office’s website. 16.B.9.c Packet Pg. 987 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) On a single Construction Contract, it is a conflict of interest for a professional firm to receive compensation from both the COUNTY and the Contractor either directly or indirectly. Other projects developing within the geographical area of Collier County may be added at the County’s discretion. The Consultant must perform to the satisfaction of the County’s representatives for consideration of additional CEI services. 3.0 LENGTH OF SERVICE: The services for the Independent Peer Review and CEI are approximately 1470 Calendar days. The Independent Peer Review Services will run concurrent with the Design Contract and the CEI services will run concurrent with the construction contract. An NTP will be issued during the design phase and a separate NTP will be issued 30 days prior to the start of the construction phase. The Division shall track the execution of the Design and Construction Contracts such that the Consultant is given timely authorization to begin work. While no personnel shall be assigned until written notification by the Division has been issued, the Consultant shall be ready to assign personnel within two weeks of notification. For the duration of the project, coordinate closely with the Division and Contractor to minimize rescheduling of Consultant activities due to construction delays or changes in scheduling of Contractor activities. For estimating purposes, the Consultant will be allowed an accumulation of thirty (30) calendar days to perform preliminary administrative services prior to the issuance of the Contractor's notice to proceed and thirty (30) calendar days to demobilize after final acceptance of the Construction Contract. 4.0 DEFINITIONS: A. Agreement: The Professional Services Agreement between the COUNTY and the Consultant setting forth the obligations of the parties thereto, including but not limited to the performance of the work, furnishing of services, and the basis of payment. B. Contractor: The individual, firm, or company contracting with the COUNTY for the performance of work or furnishing of materials. C. Construction Contract: The written agreement between the COUNTY and the Contractor setting forth the obligations of the parties thereto, including but not limited to the performance of the work, furnishing of labor and materials, and the basis of payment. D. Construction Project Manager: The Division employee assigned to manage the Construction Engineering and Inspection Contract and represent the Division during the performance of the services covered under this Agreement. E. Construction Training/Qualification Program (CTQP): The FDOT program for training and qualifying technicians in Aggregates, Asphalt, Concrete, Earthwork, and Final Estimates Administration. Program information is available at CTQP website. F. Consultant: The Consulting firm under contract to the COUNTY for administration of Independent Peer Review and Construction Engineering and Inspection services. G. CEI Project Administrator/Project Engineer: The employee assigned by the Consultant to be in charge of providing Construction Contract administration services for one or more Construction Projects. H. CEI Senior Project Engineer: The Engineer assigned by the Consultant to be in charge of providing Construction Contract administration for one or more Construction Projects. This person may supervise other Consultant employees and act as the lead Engineer for the Consultant. I. Procurement Contract Manager: The administrative Contract manager at the County’s Procurement Office. J. Division’s Construction Manager: The Division employee assigned to administer the Construction, and the Consultant Construction Engineering and Inspection (CCEI) Contracts in the Transportation Engineering Division. K. County’s Director of Transportation Engineering: The Director of Construction, Engineering, and Traffic Operations. 16.B.9.c Packet Pg. 988 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) L. County’s Procurement Director: The Director of the Procurement Services Division. M. County Manager: The Chief Executive Officer appointed by the Board of County Commissioners. N. Engineer of Record: The Engineer noted on the Construction plans as the responsible person for the design and preparation of the plans. O. Community Liaison Officer: The Growth Management Department’s employee assigned to manage the Public Information Issues. P. Project Manager: The Engineer or employee assigned by the County to administer Design Contracts for the Division. Q. Public Information Office: The county employee assigned to liaise with the Consultant in managing the Public Information Program. R. Owner: The Board of County Commissioners for Collier County, Florida. A political subdivision of the State of Florida. 5.0 ITEMS TO BE FURNISHED BY THE DIVISION TO THE CONSULTANT: A. The Division, on an as needed basis, will furnish the following Design and Construction Contract documents for each phase of the project. These documents may be provided in electronic format only. 1. Contract Phased Documents as described earlier, which may include plans and reports. 2. Final Contract Plans, in Adobe PDF and reproducible in size 11” X 17” prints. 3. CADD Files will be provided upon request in Microstation format. 4. Specification Package or any Project Reports, in Adobe PDF and reproducible in size 8.5” X 11” prints. The native file in Microsoft Word if requested. 5. Copy of the Executed Construction Contract, in Adobe PDF and reproducible in size 8.5” X 11” prints. 6. Utility Agency’s Agreements and Work schedules (if applicable). 7. Environmental Permits, in Adobe PDF. 6.0 ITEMS FURNISHED BY THE CONSULTANT: 6.1 FDOT Documents: All applicable FDOT documents referenced herein shall be a condition of this Agreement. All FDOT documents, directives, procedures, and standard forms are available through the FDOT’s Internet website. Most items can be purchased through the following address. All others can be acquired through the District Office or on-line at the FDOT’s website. Florida Department of Transportation Maps and Publication Sales 605 Suwannee Street, MS 12 Tallahassee, Florida 32399-0450 Telephone No. (850) 414-4050 http://www.fdot.gov/construction/ 6.2 Office Automation Provide all software and hardware necessary to efficiently and effectively carry out the responsibilities under this Agreement. 16.B.9.c Packet Pg. 989 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) Provide each inspection staff with a laptop computer (or tablet) running software needed for project scheduling, documentation and control (such as, Site Manager application through Citrix, Primavera/Sidetrack, Claim Digger, etc.) connection using a mobile broadband connection at the jobsite. All computer coding shall be input by Consultant personnel using equipment furnished by them. (a) Communication Technology: All informational, contractual and other business required for this project will be tailored to the needs of the project and to facilitate communication. At times a paperless electronic system may be necessary such as emails, portals or web site, and at other times hard copies will be expected and accepted. Ownership and possession of computer equipment and related software, which is provided by the Consultant, shall always remain with the Consultant. The Consultant shall retain responsibility for risk of loss or damage to said equipment during performance of this Agreement. Field office equipment should always be maintained and operational. Current technical specifications for office automation can be viewed at: http://www.fdot.gov/Construction/DesignBuild/ConsultantCEI/OfficeAutomation.shtm 6.3 Field Office: The County may require a satellite office for this project. The Consultant shall be reimbursed for allowed expenses associated with this satellite office. The office must have at a minimum the following items to support the project: • Office space within a desired radius to the project for the duration of the project. • Office telephone • Copier rental/lease • Broadband internet access Consultant shall list this fixed monthly cost as a line item of the cost proposal titled “Field Office expenses,” and shall also be listed as such on invoices submitted to the County for payment 6.4 Vehicles Vehicles will be equipped with appropriate safety equipment and must be able to effectively carry out requirements of this Agreement. Vehicles shall have the name and phone number of the consulting firm visibly displayed on both sides of the vehicle. 6.5 Field Equipment Supply survey, inspection, and testing equipment essential to perform services under this Agreement; such equipment includes non-consumable and non-expendable items. Hard hats shall have the name of the consulting firm visibly displayed. Equipment described herein and expendable materials under this Agreement will remain the property of the Consultant and shall be removed at completion of the work. Handling of nuclear density gauges shall be in compliance with their license. Retain responsibility for risk of loss or damage to said equipment during performance of this Agreement. Field office equipment shall always be maintained and in operational condition. 6.6 Licensing for Equipment Operations Obtain proper licenses for equipment and personnel operating equipment when licenses are required. The license and supporting documents shall be available for verification by the Division, upon request. 16.B.9.c Packet Pg. 990 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) Radioactive Materials License for use of Surface Moisture Density Gauges shall be obtained through the State of Florida Department of Health. 7.0 LIAISON RESPONSIBILITY OF THE CONSULTANT For the duration of the Agreement, keep the Division’s Construction Project Manager in Responsible Charge informed of all significant activities, decisions, correspondence, reports, and other communications related to its responsibilities under this Agreement. Facilitate communications between all parties (i.e. architectural, mechanical, materials, landscaping, local agencies, etc.) ensuring responses and resolutions are provided in a timely manner. Maintain accurate records to document the communication process. Inform the designated Division project personnel of any design defects, reported by the Contractor or observed by the Consultant. Submit all administrative items relating to Invoice Approval, Personnel Approval, User IDs, Time Extensions, and Supplemental Amendments to the Construction Project Manager for review and approval. 8.0 PERFORMANCE OF THE CONSULTANT During the term of this Agreement and all Supplemental Amendments thereof, the Division will review various phases of Consultant operations, such as construction inspection, materials sampling and testing, and administrative activities, to determine compliance with this Agreement. Cooperate and assist Division representatives in conducting the reviews. If deficiencies are indicated, remedial action shall be implemented immediately. Division recommendations and Consultant responses/actions are to be properly documented by the Consultant. No additional compensation shall be allowed for remedial action taken by the Consultant to correct deficiencies. Remedial actions and required response times may include but are not necessarily limited to the following: A. Further subdivide assigned inspection responsibilities, reassign inspection personnel, or assign additional inspection personnel, within one week of notification. B. Immediately replace personnel whose performance has been determined by the Consultant and/or the Division to be inadequate. C. Immediately increase the frequency of monitoring and inspection activities in phases of work that are the Consultant's responsibility. D. Increase the scope and frequency of training of the Consultant personnel. 9.0 REQUIREMENTS OF THE CONSULTANT 9.1 General It shall be the responsibility of the Consultant to administer, monitor, and inspect the Design and Construction Contract such that the project is designed and constructed in reasonable conformity with the FDOT requirements, plans, specifications, and special provisions for the Design and Construction Contracts. Observe the Contractor’s work to determine the progress and quality of work. Identify discrepancies, report significant discrepancies to the Division, and direct the Contractor to correct such observed discrepancies. Consult with the Construction Project Manager as necessary and direct all issues, which exceed delegated authority to the Construction Project Manager for Division action or direction. Inform the designated Division project personnel of any significant omissions, substitutions, defects, and deficiencies noted in the work of the Contractor and the corrective action that has been directed to be performed by the Contractor. 9.2 Survey Control: Check or establish the survey control baseline(s) along with sufficient baseline control points and bench marks at appropriate intervals along the project in order to: (1) make and record measurements necessary to calculate and document quantities for pay items, (2) make and record pre-construction and final cross section surveys of the project site in those areas where earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part of the construction project, and (3) perform incidental engineering surveys. 16.B.9.c Packet Pg. 991 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) 9.3 On-site Inspection: Monitor the Contractor's on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Contract to determine that the projects are constructed in reasonable conformity with such documents. Maintain detailed accurate records of the Contractor's daily operations and of significant events that affect the work. The Consultant shall have personnel qualified by the FDOT who can monitor off-site activities and fabrication unless otherwise stipulated by this Agreement. Monitor and inspect Contractor’s Work Zone Traffic Control Plan and review modifications to the Work Zone Traffic Control Plan, including Alternate Work Zone Traffic Control Plan, in accordance with the FDOT’s procedures. Consultant employees performing such services shall be qualified in accordance with the FDOT’s procedures. 9.4 Sampling and Testing: Perform sampling and testing of component materials and completed work in accordance with the Construction Contract documents. The minimum sampling frequencies set out in the FDOT's Materials Sampling, Testing and Reporting Guide shall be met. In complying with the aforementioned guide, provide daily surveillance of the Contractor's Quality Control activities and perform the sampling and testing of materials and completed work items for verification and acceptance. The Consultant shall also perform inspection and sampling of materials and components at locations remote from the project site and testing of materials normally done in a laboratory remote from the project site. Determine the acceptability of all materials and completed work items based on either test results or verification of a certification, certified mill analysis, DOT label, DOT stamp, etc. The Division will monitor the effectiveness of the Consultant's testing procedures through observation and independent assurance testing. Sampling, testing and laboratory methods shall be as required by the FDOT's Standard Specifications, Supplemental Specifications. Documentation reports on sampling and testing performed by the Consultant shall be submitted during the same week that the construction work is done. Transport samples to be tested to the appropriate laboratory that meets the FDOT standards. Supply CTQP (Construction Training Qualification Program) qualified technicians for concrete inspection. Supply CTQP qualified Asphalt Paving and Plant Technicians for asphalt inspection. Supply CTQP qualified Earthwork Construction Inspection Technicians for embankment, pipe backfill, subgrade, base and asphalt inspection. 9.5 Engineering Services: Coordinate the Construction Contract administration activities of all parties Notwithstanding the above, the Consultant is not liable to the Division for failure of such parties to follow written direction issued by the Consultant. Services shall include maintaining the required level of surveillance of Contractor activities, interpreting plans, specifications, and special provisions for the Construction Contract. Maintain complete, accurate records of all activities and events relating to the project and properly document all project changes. The following services shall be performed: (1) Attend a pre-service meeting for the Agreement within ten (10) business days after the notice-to- proceed. Provide appropriate staff to attend and participate in the pre-service meeting. At the time of this meeting the Consultant shall submit “Action Request” packages for Personnel Approval for immediate staff needs and a copy/computer file of the final negotiated staffing. The Consultant shall record a complete and concise record of the proceedings of the meeting and distribute copies of these minutes to the participants and other interested parties within seven (7) days of the meeting date. 16.B.9.c Packet Pg. 992 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) (2) Prepare and submit to the Construction Project Manager for approval, within thirty (30) days after the pre-service meeting, a copy of the project specific Consultant Contract administration documents listed below (Adobe PDF file format is acceptable). In addition, the Consultant Contract administration documents, which shall be routinely used by the Consultant throughout the project, shall be in the format and content approved by the Construction Management Office. a) Action Request Form b) Contract Status Report, or other approved fund tracking report c) CEI Consultant Firm estimated staffing (completed in accordance with the original Consultant Contract Agreement) d) CEI Consultant Data (3) Schedule, attend and conduct a Pre-construction Conference in accordance with Article 8-3.5 of the FDOT Standard Specification for Road and Bridge Construction. The purpose of this meeting is to discuss the required documentation, including as-builts, necessary for permit(s) compliance. Record significant information revealed and decisions made at this conference and distribute copies of the minutes to the appropriate parties. The meeting shall also be electronically recorded, and the Consultant shall maintain all tapes of the meeting for the duration of the contract. (4) Verify that the Contractor is conducting inspections, preparing reports and monitoring all storm water pollution prevention measures associated with the project. For each project that requires the use of the NPDES General Permit, provide at least one inspector who has successfully completed the "Florida Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and Contractors”. The Consultant’s inspector will be familiar with the requirements set forth in the FEDERAL REGISTER, Vol. 57, No. 187, Friday, September 5, 1992, pages 4412 to 4435 "Final NPDES General Permits for Storm Water Discharges from Construction Sites" and the Division’s guidelines. (5) Analyze the Contractor’s schedule(s) (i.e. baseline(s), revised baseline(s), updates, as-built, etc.) for compliance with the contract documents in Microsoft Project. Elements including, but not limited to, completeness, logic, durations, activity, flow, milestone dates, concurrency, resource allotment, and delays will be reviewed. Verify the schedule conforms with the construction phasing and MOT sequences, including all contract modifications. Provide a written review of the schedule identifying significant omissions, improbable or unreasonable activity durations, errors in logic, and any other concerns as detailed in CPAM. (6) Analyze problems that arise on a project and proposals submitted by the Contractor; work to resolve such issues and process the necessary paperwork. (7) Monitor, inspect and document utility relocation self-performed by the Contractor for conformance with Utility Agency’s Standards and the Utility Agency’s Approved Materials List. Document utility construction progress to be performed by Utility Agencies. Facilitate coordination and communication between Utility Agency’s representatives, Division’s staff and Contractors executing the work. Identify potential utility conflicts and assist in the resolution of utility issues including County and Privately- owned facilities. (8) Produce reports, verify quantity calculations and field measure for payment purposes as needed to prevent delays in Contractor operations and to facilitate prompt processing of such information for the County to make timely payment to the Contractor. (9) Prepare and make presentations for meetings and hearings before the Board of County Commissioners, Dispute Review Boards, or any other necessary Stakeholder meetings in connection with the project covered by this Agreement. 16.B.9.c Packet Pg. 993 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) (10) Provide Community Outreach Services and be proactive in keeping the community aware of the status and traffic impacts of the referenced project. With approval from the Division’s designee, prepare and disseminate information to the public, elected officials and the media of any upcoming events, which will affect traffic flow. Produce and distribute all publications (letters, flyers, brochures and news releases) necessary for this contract. Prior to release, the Division’s designee will approve all responses, letters, news releases and the like. Provide timely, professional responses to project inquiries including emails, telephone calls, etc. Coordinate general public information meetings, open houses, community meetings as directed by the Division’s representatives. (11) Prepare and submit to the Construction Project Manager monthly, a Construction Status Report, in a format to be approved by the Division. (12) Video tape the pre-construction conditions throughout the project limits. Provide a digital photo log or video of project activities, with heavy emphasis on potential claim items/issues and on areas of real/potential public controversy. (13) Provide a digital camera for photographic documentation of pre-construction state and of noteworthy incidents or events during construction. These photographs will be filed and maintained on the Consultant’s computer using a digital photo management system. Photographs shall be taken the day prior to the start of construction and continue as needed throughout the project. Photographs shall be taken the days of Substantial, Partial and Final Acceptance. Provide visual documentation of the Project through the periodic collection of a set of panoramic digital photographs at predetermined stations throughout the project. Photographic locations should be located at intervals such that the digital photographs collectively portray most of the visible surfaces on the Project. The digital photographs should be taken with a frequency designed to reveal changes in the progress of the Project, which can be compared to other project data including daily reports of construction and scheduling updates. Photographic data files comprising each digital photograph are to be supplied together with an HTML (web page) based access and display system for viewing the photographs. Original photographic data files are to be supplied for archival purposes and comprise photographic data identical in form and content to that produced by the digital camera used to capture the image. Working photographic data files are to be supplied for everyday reference purposes and comprise copies of each original photographic data file, which have been processed to a reduced pixel and color resolution (size and clarity) for distribution via CD ROM and the Internet. The access and display system should be comprised of a series of HTML files (web pages) which allow a user to view each photographic data file at random, and in a sequence which simulates the visual experience of a viewer moving through the actual Project from one photographic station to the next. The original photographic data files, working photographic data files and access and display system are to be distributed on CD ROM and portable hard disk media. The working photographic data files and the access and display system should also be maintained on a server accessible via the Internet. 10.0 PERSONNEL: 10.1 General Requirements Provide prequalified/competent personnel necessary to efficiently and effectively carry out its responsibilities under this Agreement. The County’s Construction Project Manager shall be responsible for verifying and maintaining copies of all required licenses, certifications, and qualifications requested from the Consultant throughout the term of the contract. Unless otherwise agreed to by the Division, the Division will not compensate straight overtime or premium overtime for the positions of Senior Project Engineer, Project Administrator/Project Engineer, Contract Support Specialist and Assistant or Associate to any of these positions. 16.B.9.c Packet Pg. 994 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) 10.2 Personnel Qualifications Provide competent personnel qualified by experience and education. Submit to the Construction Project Manager the names of personnel proposed for assignment to the project, including a detailed resume for each containing at a minimum: salary, education, and experience. The Consultant Action Request form for personnel approval shall be submitted to the Construction Project Manager at least two weeks prior to the date an individual is to report to work. Personnel identified in the Consultant technical proposal are to be assigned as proposed and are committed to performing services under this Agreement. Personnel changes will require written approval from the Division. Staff that has been removed shall be replaced by the Consultant within one week of Division notification. Before the project begins, all project staff shall have a working knowledge of the current CPAM and must possess all the necessary qualifications/certifications for fulfilling the duties of the position they hold. Cross training of the Consultant’s project staff is highly recommended to achieve a knowledgeable and versatile project inspection team but shall not be at any additional cost to the Division and should occur as workload permits. Visit the training page on the FDOT Construction Office website for training dates. Minimum qualifications for the Consultant personnel are set forth as follows. Exceptions to these minimum qualifications will be considered on an individual basis. However, a Project Administrator working under the supervision and direction of a Senior Project Engineer or an Inspector working under the supervision and direction of a Senior Inspector shall have six months from the date of hire to obtain the necessary qualifications/certifications provided all other requirements for such positions are met and the Consultant submits a training plan detailing when such qualifications/certifications and other training relative to the Division’s procedures, Specifications and Standard Plans will be obtained. The Division Construction Engineer or designee will have the final approval authority on such exceptions. CEI SENIOR PROJECT ENGINEER - A Civil Engineering degree and registered in the State of Florida as a Professional Engineer (or if registered in another state, the ability to obtain registration in the State of Florida within six months) and six (6) years of engineering experience [(two (2) years of which are in major road or bridge construction)] or [(five (5) of which are in major bridge construction) - for Complex Bridge Projects with the exception of PTS projects which require two (2) years of major bridge construction], or for non-degreed personnel the aforementioned registration and ten (10) years of engineering experience (two (2) years of which are in major road or bridge construction). Qualifications include the ability to communicate effectively in English (verbally and in writing); direct highly complex and specialized construction engineering administration and inspection program; plans and organizes the work of subordinate and staff members; develops and/or reviews policies, methods, practices, and procedures; and reviews programs for conformance with FDOT standards. Also, must have the following: QUALIFICATIONS: Attend the CTQP Quality Control Manager course and pass the examination. CERTIFICATIONS: FDOT Advanced MOT OTHER: Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification of Course Completion form (for structures projects) A Master's Degree in Engineering may be substituted for one (1) year engineering experience. CEI PROJECT ADMINISTRATOR/PROJECT ENGINEER - A Civil Engineering degree plus two (2) years of engineering experience in construction of major road or bridge structures, or for non-degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures with the exception of Complex Category 2 (CC2) bridge structures. As an exception, only one (1) year of PTS bridge experience will be required for registered project administrators and two (2) years of PTS bridge experience for non-registered project administrators. Post-tensioning experience is not required for precast prestressed concrete flat slab superstructures but successful completion of an FDOT accredited grouting and post-tensioning course is required. To be in primary control, a Project Administrator must have supervised two or more inspectors as well as two or more support staff (Office Manager, Resident Compliance Specialist, and Secretary) and must have been directly responsible for all CEI services assigned. 16.B.9.c Packet Pg. 995 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) CPTS years of experience must have included a minimum of twelve (12) months experience in each of the following areas: (1) casting yard operations and related surveying; (2) segment erection and related surveying, post-tensioning (PT) of tendons and grouting of prestressing steel. CPTCB years of experience must include monitoring of the following: girder erection, safe use of girder erection cranes, stabilization of girders after erection, false work for temporary girder support, and PT and grouting operations. PTS years of experience must include monitoring of the following: installation of PT ducts and related hardware and post-tensioning and grouting of strands or be the level of experience that meets the criteria for CPTS or CPTCB bridges. MB years of experience must have been in MB mechanical and/or electrical construction. Receives general instructions regarding assignments and is expected to exercise initiative and independent judgment in the solution of work problems. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project. Will be responsible for the progress and final estimates throughout the construction project duration. Must have the following: QUALIFICATIONS: CTQP Final Estimates Level II CERTIFICATIONS: FDOT Advanced MOT OTHER: Attend CTQP Quality Control Manager Course and pass the examination. Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification of Course Completion form (for structures projects) A Master's Degree in Engineering may be substituted for one (1) year of engineering experience CEI ASSISTANT PROJECT ADMINISTRATOR/PROJECT ENGINEER – A Civil Engineering degree plus one (1) year of engineering experience in construction of major road or bridge structures, or for non-degreed personnel six (6) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures with the exception of Complex Category 2 (CC2) bridge structures. QUALIFICATIONS: CTQP Final Estimates Level II CERTIFICATIONS: FDOT Intermediate MOT CEI CONTRACT SUPPORT SPECIALIST - A High School diploma or equivalent and four (4) years of road & bridge construction engineering inspection (CEI) experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.) or a Civil Engineering Degree. Should exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project. Should be familiar with the FDOT’s Procedures covering the project related duties as stated above and be proficient in the computer programs necessary to perform these duties. Shall become proficient in Trimble Business Center - Heavy Construction Edition (HCE) or approved surface to surface comparison software and Engineering Menu. QUALIFICATIONS: CTQP Final Estimates Level II CEI ASSOCIATE CONTRACT SUPPORT SPECIALIST - High school graduate or equivalent plus three (3) years of secretarial and/or clerical experience including two (2) years’ experience in construction office management having performed project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.). Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Assists the Project Administrator in office related duties (i.e., CQR, progress, and final estimates, EEO compliance, Processing Construction Contract changes, etc.). Project specific work under the general supervision of the Senior Project Engineer and staff. 16.B.9.c Packet Pg. 996 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) QUALIFICATIONS: CTQP Final Estimates Level I CEI SENIOR INSPECTOR/SENIOR ENGINEER INTERN – High school graduate or equivalent plus four (4) years of experience in construction inspection, two (2) years of which shall have been in bridge and/or roadway construction inspection with the exception of Complex Category 2 (CC2) bridge structures or a Civil Engineering degree and one (1) year of road & bridge CEI experience with the ability to earn additional required qualifications within one year. (Note: Senior Engineer Intern classification requires one (1) year experience as an Engineer Intern.) To be in primary control, a Senior Inspector must have supervised two or more inspectors and must have been directly responsible for all inspection requirements related to the construction operations assigned. CPTS years of experience must have included a minimum of twelve (12) months of inspection experience in one or both of the following depending on which area the inspector is being approved for: (1) casting yard inspection; (2) erection inspection. In addition, two (2) years of geometry-control surveying experience is required for inspectors that perform or monitor geometry control surveying in a casting yard. CPTCB years of experience must include monitoring and inspection of the following: girder erection, safe use of girder erection cranes, girder stabilization after erection, false work for temporary girder support, and PT and grouting operations. PTS years of experience must include monitoring of the following: installation of PT ducts and related hardware and post-tensioning and grouting of strands or be the level of experience that meets the criteria for CPTS or CPTCB bridges. MB years of experience must have included the inspection of MB mechanical components for machinery inspectors and MB electrical components/systems for electrical inspectors. Must have the following as required by the scope of work for the project: QUALIFICATIONS: CTQP Concrete Field Technician Level I CTQP Concrete Field Inspector Level II (Bridges) CTQP Asphalt Roadway Level I CTQP Asphalt Roadway Level II CTQP Earthwork Construction Inspection Level I CTQP Earthwork Construction Inspection Level II CTQP Pile Driving Inspection CTQP Drilled Shaft Inspection (required for inspection of all drilled shafts including miscellaneous structures such as sign structures, lighting structures, and traffic signal structures) CTQP Grouting Technician Level I CTQP Post-Tensioning Technician Level I IMSA Traffic Signal Inspector Level I CTQP Final Estimates Level I CERTIFICATIONS: FDOT Intermediate MOT Nuclear Radiation Safety IMSA Traffic Signal Inspector Level I OTHER: Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification of Course Completion form (for structures projects) Responsible for performing highly complex technical assignments in field surveying and construction layout, making, and checking engineering computations, inspecting construction work, and conducting field tests and is responsible for coordinating and managing the lower-level inspectors. Work is performed under the general supervision of the Project Administrator. CEI INSPECTOR/ENGINEER INTERN - High school graduate or equivalent plus two (2) years’ experience in construction inspection, one (1) year of which shall have been in bridge and/or roadway construction inspection, or an Engineer Intern with a Civil Engineering degree (requires certificate) having the ability to earn the required qualifications and certifications within one year, plus demonstrated knowledge in the following: Must have the following as required by the scope of work of the project: 16.B.9.c Packet Pg. 997 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) QUALIFICATIONS: CTQP Concrete Field Inspector Level I CTQP Asphalt Roadway Level I CTQP Earthwork Construction Inspection Level I CTQP Pile Driving Inspection CTQP Drilled Shaft Inspection (required for inspection of all drilled shafts including miscellaneous structures such as sign structures, lighting structures, and traffic signal structures) IMSA Traffic Signal Inspector Level I CTQP Final Estimates Level I CERTIFICATIONS: FDOT Intermediate MOT Nuclear Radiation Safety IMSA Traffic Signal Inspector Level I Florida Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and Contractors OTHER: Complete the Critical Structures Construction Issues, Self-Study Course, and submit the mandatory Certification of Course Completion form (for structures projects) Responsible for performing assignments in assisting Senior Inspector in the performance of their duties. Receive general supervision from the Senior Inspector who reviews work while in progress. CEI ASPHALT PLANT INSPECTOR- High School Graduate or equivalent plus one (1) years’ experience in the surveillance and inspection of hot mix asphalt plant operations or 80 hours working under an approved and qualified asphalt plant inspector at the asphalt plant and have the following: QUALIFICATIONS: CTQP Asphalt Plant Level I CTQP Asphalt Plant Level II CEI INSPECTORS AIDE - High School graduate or equivalent and able to perform basic mathematical calculation and follow simple technical instructions. Duties are to assist higher-level inspectors. Must obtain FDOT Intermediate MOT within the first six months of the assignment. CEI SURVEY PARTY CHIEF - High School graduate plus four years of experience in construction surveying (including two (2) years as Party Chief). Experienced in field engineering and construction layout, making and checking survey computations and supervising a survey party. Work is performed under general supervision of Project Administrator. CEI INSTRUMENT PERSON - High school graduate plus three (3) years of experience in construction surveying one (1) year of which shall have been as instrument-man. Responsible for performing assignments in assisting Party Chief in the performance of their duties. Receives general supervision from Party Chief who reviews work while in progress. CEI ROD-PERSON/CHAIN PERSON - High school graduate with some survey experience or training preferred. Receives supervision from and assists Party Chief who reviews work while in progress. CEI SECRETARY/CLERK TYPIST- High school graduate or equivalent plus two (2) years of secretarial and/or clerical experience. Ability to type at a rate of 35 correct words per minute. Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Work under general supervision of the Senior Project Engineer and staff. 10.3 Staffing Once authorized, the Consultant shall establish and maintain appropriate staffing throughout the duration of construction and completion of the final estimate. Responsible personnel, thoroughly familiar with all aspects of construction and final measurements of the various pay items, shall be available to resolve disputed final pay quantities until the Division has received a regular acceptance letter. 16.B.9.c Packet Pg. 998 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) Construction engineering and inspection forces will be required of the Consultant while the Contractor is working. If Contractor operations are substantially reduced or suspended, the Consultant will reduce its staff appropriately. If the suspension of Contractor operations requires the removal of Consultant forces from the project, the Consultant will be allowed ten (10) days maximum to demobilize, relocate, or terminate such forces. 11.0 QUALITY ASSURANCE (QA) PROGRAM 11.1 Quality Assurance Plan Within thirty (30) days after receiving award of an Agreement, furnish a QA Plan to the Construction Project Manager. The QA Plan shall detail the procedures, evaluation criteria, and instructions of the Consultant’s organization for providing services pursuant to this Agreement. Unless specifically waived, no payment shall be made until the Division approves the Consultant QA Plan. Significant changes to the work requirements may require the Consultant to revise the QA Plan. It shall be the responsibility of the Consultant to keep the plan current with the work requirements. The Plan shall include, but not be limited to, the following areas: A. Organization: A description is required of the Consultant QA Organization and its functional relationship to the part of the organization performing the work under the Agreement. The authority, responsibilities and autonomy of the QA organization shall be detailed as well as the names and qualifications of personnel in the quality control organization. B. Quality Assurance Reviews: Detail the methods used to monitor and achieve organization compliance with Agreement requirements for services and products. C. Quality Assurance Records: Outline the types of records which will be generated and maintained during the execution of the QA program. D. Control of Subconsultants and Vendors: Detail the methods used to control subconsultant and vendor quality. E. Quality Assurance Certification: An officer of the Consultant firm shall certify that the inspection and documentation was done in accordance with FDOT specifications, plans, standard indexes, and FDOT procedures. 11.2 Quality Assurance Reviews Conduct semi-annual Quality Assurance Reviews to ensure compliance with the requirements of the Agreement. Quality Assurance Reviews shall be conducted to evaluate the adequacy of materials, processes, documentation, procedures, training, guidance, and staffing included in the execution of this Agreement. Quality Assurance Reviews shall also be developed and performed to achieve compliance with specific QA provisions contained in this Agreement. The semi-annual reviews shall be submitted to the Construction Project Manager in written form no later than one (1) month after the review. For this project, the CCEI shall perform an initial QA review within the first two (2) months of the start of construction. The CCEI shall perform an initial QA review on its asphalt inspection staff after the Contractor has completed ten (10) full work days of mainline asphalt paving operations, or 25% of the asphalt pay item amount (whichever is less) to validate that all sampling, testing, inspection, and documentation are occurring as required of the CCEI staff. 16.B.9.c Packet Pg. 999 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening) 11.3 Quality Records Maintain adequate records of the quality assurance actions performed by the organization (including subcontractors and vendors) in providing services and products under this Agreement. All records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the corrective actions taken. All records shall be available to the Division, upon request, during the Agreement term. All records shall be kept at the primary job site and shall be subject to audit review. 12.0 CERTIFICATION OF FINAL ESTIMATES 12.1 Final Estimate and As-Built Plans Submittal Prepare documentation and records in compliance with the Agreement, Statewide Quality Control (QC) Plan, or Consultant’s approved QC Plan and the FDOT’s Procedures as required by CPAM. Submit the Final Estimate(s) and one (1) set of final “as-built plans” documenting the Contractor’s work in accordance with CPAM. Revisions to the Certified Final Estimate will be made at no additional cost to the County. 12.2 Certification: Consultant personnel preparing the Certified Final Estimate Package shall be CTQP Final Estimates Level II. Duly authorized representative of the Consultant firm will provide a notarized certification on a form pursuant to FDOT’s procedures. 12.3 Offer of Final Payment: Prepare the Offer of Final Payment package as outlined in CPAM. The package shall accompany the Certified Final Estimates Package submitted to the Construction Project Manager for review. The Consultant shall be responsible for forwarding the Offer of Final Payment Package to the Contractor. RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST: Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive. Evaluation Criteria Maximum Points 1. Ability of Professional Personnel 20 Points 2. Certified Minority Business Enterprise 5 Points 3. Past Performance 25 Points 4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points 5. Location 10 Points 6. Recent, Current, and Projected Workloads of the Firm 20 Points TOTAL POSSIBLE POINTS 100 Points For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)**** 16.B.9.c Packet Pg. 1000 Attachment: 23-8191 Solicitation (28539 : RPS 23-8191- CEI/Peer Review for Goodlette Frank Rd Widening)