Backup Documents 05/14/2024 Item #16B 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 Bi`
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County
Commissioners f 5f(`I t( .
5. Minutes and Records Clerk of Courts Office l /:!.`t
fili
511 2
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Andrew Miller—TMSD—Capital Project Phone Number 239.252.2922
Contact/ Department Planning,Impact Fees and Program 239.252.2966
Management
CC: Maria Becerra-TMSD-Capital Project
Planning,Impact Fees and Program
Management
Agenda Date Item was 05/14/2024' Agenda Item Number I6.B.2 •
Approved by the BCC
Type of Document Work Order-Aptim-202412025-ParkShore Number of Original
Attached _ Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature AAM
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AAM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AAM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AAM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 12/12/2023 and all changes made during AAM N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
9. Initials of attorney verifying that the attached document is the version approved by the AAM N/A5s n'bt v 4_
BCC, all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16B 2
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ"Professional Services Library-Coastal Engineering Category"
Contract Expiration Date: March 9,2025
This Work Order is for professional Engineering services for work known as:
Project Name: 2024 Park Shore Renourishment
Project No: 90067.1
The work is specified in the proposal dated March 19, 2024 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this
Work Order/Purchase Order is assigned to: APTIM Environmental &Infrastructure,L.L.0
Scope of Work: As detailed in the attached proposal and the following:
* Task 1 Design, Construction Plans and Specifications
* Task 2 Bidding Assistance&Notice to Proceed
* Task 3 Engineer of Record
Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 18-7432-CZ will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ®Negotiated Lump Sum (NLS) nLump Sum Plus
Reimbursable Costs (LS+RC) nTime & Material (T&M) (established hourly rate—Schedule A) ❑
Cost Plus Fixed Fee (CPFF), as provided in the attached proposal.
Task 1 $35,139.00
Task 2 $9,887.90
Task 3 $57,090.80
TOTAL FEE $102,1 17.70
Digitally signed by
M i l l e rAn d rew Date 2024.03.21
PREPARED BY: 15:00:58-04'00'
Andrew Miller, Manager-CZM Date
Digitally signed by
J ah n ss e n b Dae:2024 03.28 13:00:44
APPROVED BY: 04'00'
Beth Johnssen, Division Director Date
ScottT ri n i typ gltae:lly2oz4 signed.os.ze by ScottTrinity1s:oz:s4-04'00
PPROVED BY: pat
Trinity Scott, Department Head Date
Page 1 of 3
CEO
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
I currently planned interest or activity(financial,contractual,organizational,or otherwise)which relates
to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed.
1
Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning
of any actual or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: APT1M E► , - m rastructure. L.L.0
-"--7-Z'ie --------- a3 . -J- ,y
Jef , drews. Director Date
(Remainder of page intentionally left blank)
Page 2 of 3
040
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IN WITNESS WHEREOF, the parties hereto, have each, respectively,by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
,Clerk of Courts COLLIER C UNTY, FLORIDA
By: V i % i By:
Dated:. (' ru Chris Hall. Chairman
(SEAL At(est as to hairman's
L signature only APTIM Environmental & Inf.' it icture, LLC.
By:
First fitness r' rrre
1ef e ATidrews. Director
pGxX. />J MF7-..) I Type/print signature and titlet
TType/printwitness name
c
Second Witness
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tType/print witness nameT _
roved as Form and iiiigallity:
rstant ounty Attorn
011eavVI oCen-e--
Print Name
Page 3 of 3
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16B 2
APTIM
6401 Congress Avenue,Suite 140
Boca Raton,FL 33487
Tel:+1 561 391 8102
www.aptim.com
APTIM
March 19, 2024
Andy Miller
Collier County Coastal Zone Management
2685 S. Horseshoe Drive, Unit 103
Naples, FL 34104
Re: Engineering Services for Park Shore Renourishment(Contract No. 18-7432-CZ)
Dear Andy:
This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental &
Infrastructure, LLC (APTIM)to support the County in conducting beach renourishment activities on Park
Shore (R44-T54) beaches. APTIM will perform professional services including engineering design,
preparation of construction plans and technical specifications, coordination with permitting agencies for
a Notice to Proceed, and serve as the Engineer of Record for the construction event.
Included as Exhibits are:the Scope of Work(Exhibit A), Fee Proposal (Exhibit B), and the Rate Schedule
(Exhibit C). APTIM proposes to provide these services on a lump sum basis with a cost of $102,117.70
under the terms and conditions of the existing Contract No. 18-7432-CZ and as amended May 7, 2020.
Barring any unforeseen circumstances, all work will be completed within 270 days of receiving the Notice
to Proceed.
Sincerely,
//.
401,
Nicole S. Sharp, P.E. ff /Andrews, C.H., P.S.M.
Director, Coastal Sciences Engineering Director, Subject Matter Expert
Aptim Environmental & Infr•structure, LLC Aptim Environmental & Infrastructure, LLC
cc: James Austin, P.E., APTIM
Steve Keehn, P.E., APTIM
CP
16B 2
� APTIM
Exhibit A
Scope of Work
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CAO
1
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EXHIBIT A
SCOPE OF WORK
PARK SHORE RENOURISHMENT
COLLIER COUNTY, FL
MARCH 2024
Introd uction
This is a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM) to provide the
engineering services described below to support the County in preparing the design, plans and
specifications, bidding, construction & permit documents for conducting a truck haul beach
renourishment project on Park Shore (R44-R54) beaches.
This proposal contains the tasks necessary to bring the project through construction. APTIM will
assist the County in preparing for construction by conducting analyses to determine project
extents and volumes, producing construction plans and technical specifications, coordinating with
FDEP for Notice to Proceed, and providing bidding assistance to the County. APTIM will support
the County's inspection efforts during construction and will develop the post-construction
certification based largely on the surveys, reports and observation of the contractor and the
County during construction.
1. Design, Construction Plans & Specifications
APTIM engineers will perform engineering analysis to determine project extents and estimate
volumes needed. The goal of the design will be to place material so that the project area will be
able to absorb 5 to 6 years of typical erosion in order to last until the next major nourishment
project, barring any major storm events. The design will be based on the matrix design method
updated with the latest composite erosion rate and 2023 annual monitoring survey. After review
of the preliminary volume estimates, an analysis will be conducted to optimize placement areas
and volumes. APTIM will finalize the quantities and fill areas based on consultation with Collier
County and permitting agencies. APTIM will support the County with one coordination meeting
related to the project with local stakeholders.
APTIM will consult with permit agencies and their consultants, about the newest permit conditions.
This will include Specific Conditions described in the November 2017 FDEP Permit No. 0331817-
004-JM., which include
• Fill history and incremental volume analysis (paragraph 1.b.)
• Refine beach design to avoid or minimize hardbottom impacts based on the latest
physical and biological monitoring surveys.
Once the target volumes and placement areas have been approved by the County, APTIM will
conduct engineering design work to prepare the construction templates. APTIM's GIS/CAD
professionals will work directly with APTIM engineers to update the construction plans including
plan views and cross-sections of project areas, beach access, equipment storage areas,
environmental protection areas and other information required for execution of this project.
The construction plans and volumes for bidding will be based on the 2024 annual physical
monitoring surveys provided by a third party. Technical specifications developed for the project
will integrate the QA/QC plans, environmental standards, and permit conditions into the work.
Aptim Environmental & Infrastructure, LLC
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16B 2
APTIM will assist the County in preparation of the environmental protection plan, which will be
integrated into the bidding documents.
APTIM understands that time is of the essence on this truck haul renourishment project and will
have plans, specifications and bidding documents prepared by 7/1/2024 to allow beach
renourishment to begin by 11/1/2024, provided that required documentation such as survey data
from others and County approvals are received in a timely manner to proceed with the work.
2. Bidding Assistance & Notice to Proceed
Once the construction plans and technical specifications are completed, APTIM will provide the
FDEP all items necessary to request a Notice to Proceed (NTP) and provide the County with a
bid package containing: construction plans, technical specifications, project permits, bid form,
contractor questionnaire, and engineer's opinion of probable costs. The questionnaire will be
integrated into the technical specifications.
APTIM will assist the County in their lead of the bidding process.APTIM will participate in the Pre-
Bid Meeting via phone conference, and assist the County in answering technical questions as
needed during the bidding process. Once the bids have been opened, APTIM will assist the
County in reviewing the bids and provide a recommendation to the County based on a review of
the submitted bids.
3. Engineer of Record
As the Engineer of Record, APTIM will conduct pre-, during- and post-construction tasks
necessary for certification of the project. An APTIM engineer will attend the pre-construction
conference and update the construction profiles using the Contractor's pre-placement surveys.
During construction, APTIM will support the County's inspection efforts and perform weekly site
visits to inspect the work and attend weekly construction meetings. It is assumed that there will
be up to 10 weeks of active hauling during construction. APTIM will prepare a QA/QC check list,
delineating the County, contractor, inspector and APTIM duties as a guideline for during
construction coordination.
APTIM will prepare a post-construction certification to meet permit requirements, based largely
on surveys, weight tickets, daily reports and observations made by the contractor and County
inspectors.APTIM will also provide a construction and as-built summary based on the contractor's
as-built drawings. It is assumed that the annual physical monitoring survey and engineering report
will be contracted by the County under separate work order. The third party's annual monitoring
report will serve as the post-construction report and may include APTIM's as-built summary as an
appendix.
APTIM will review the contractor's pay applications, reconcile and/or review the pay
volumes/tonnage based on mine records, weights tickets collected at the beach and physical
surveys.
Summary
This work will be performed on a lump sum (LS) basis with a cost of $102,117.70 as outlined in
the attached fee spreadsheet. The overall time of the contract to complete design, construction
administration, and Engineer of Record signoff will be within 270 days of receipt of the Notice to
Proceed.
Aptim Environmental & Infrastructure, LLC CAO
1 6 B 2
Assumptions
• Dune restoration and dune vegetation are not part of this work assignment.
• County inspectors will collect weight tickets, observe delivered sand quality and beach
construction, and reconcile sand mine records with weight tickets collected at the
beach.
• The County or a third party will perform and prepare reports on the following tasks:
o 2024 Physical Monitoring
o Turbidity Monitoring
o Biological Monitoring and Hardbottom Edge Surveys
o Submerged Aquatic Vegetation Surveys
o Marine Turtle Monitoring and Related FWC Coordination
o Shorebird Monitoring
Aptim Environmental & Infrastructure, LLC CAO
16B 2
APTIM
Exhibit B
Fee Proposal
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APTIM
Exhibit C
Rate Schedule
CPS,
16 13 2
DocuSign Envelope ID:80882885-13471-4CCC-BC63-021FDAD6CE8B
* * * * *
SCHEDULE B-ATTACHMENT 1
RATE SCHEDULE
Title Hourly Rate
Principal $231
Senior Project Manager $203
Project Manager $160
Senior Engineer $177
Engineer $130
Senior Inspector $126_
hnspector $93
Senior Planner $150
Planner $120
Senior Designer $140
Designer $105
Environmental Specialist _ $120
Senior Environmental Specialist $167
Scientist/Geologist $115
Senior Scientist/Geologist $153
Marine Biologist/Hydrogeologist $120
Senior Marine Biologist/Hydrogeologist $145
Senior GIS Specialist $1.55
GIS Specialist $115
Clerical/Administrative $73
Senior Technician $103
_— — Technician $83
Surveyor and Mapper $125
CADD Technician $107
Survey Crew-2 man $145
_ Survey Crew- 3 man $180
Survey Crew-4 man $215
Senior Architect $160
Architect $125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will
be set forth in the Work Order agreed upon by the parties.
® Grant Funded: The above rates are for purposes of providing estimate(s), as required by the grantor
agency.
* * * * *
Page 2 of 3
First Amendment to Agreement N 18-7432-CZ
Aptim Environmental&Infrastructure, LLC
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16B 2
Collier County
Procurement Services Division Direct Select Form
Request Date Contract No. Proposal Cost Estimate Construction Cost Estimate
03/07/2024 18-7432-CZ 175,000 $2,000,000
Requested By(Use name as it appears in Outlook): Division/Department:
Andrew Miller Coastal Zone Management
Administrative Agent(If different from Requestor):
Library Category:Coastal Engineering Vendor Name:APTIM
Work Assignment Title: FY24-FY25 Beach Renourishment
Description of Requested Services:
Professional engineering services for the design, bidding, permitting, and construction
administration for Park Shore Beach Renourishment.
Justification: ❑✓ Past experience with project
(Select all that apply and explain ❑ Continuation of previous work assignment
below) ❑ Unique qualifications
❑ Other
Comments/Explanation of Direct Select:
APTIM has provided design services for similar efforts and is well acquainted with the project
area and renourishment challenges in Park Shore. APTIM is also providing post-design services
for the emergency berm in South Naples during the same time that Park Shore will be under
construction, so having one Engineer of Record monitoring construction on both projects will be
more efficient. (PO 450022753, PO 4500193844)
0 gra!y signed by
Requestor:Andrew Miller Signature:MillerAndrewe.td,T1V
Date:2024.03.0712.36:16 Date:
.05'00'
Dlg6ally signed by
Beth Johnssen g — D e2On_b
Division Director: si nature:Johnssen b Da!e:zoz4.o3.rr 15:51:06 Date:-04,00
SarahHamilto Dgltally slgnetl by
SarahNamilton
Procurement Director/Designee: Signature:n Date:2024.03.1809:32:50 Date:
-04na
Please be sure to attach the fully approved form to the requisition in SAP.
Rev.January 2024
GAO