Backup Documents 05/14/2024 Item #16B 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 B 8
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee s (List in routing order) Office _ Initials Date
1.
2.
3. County Attorney Office County Attorney Office Vd Slob)a
4. BCC Office Board of County
Commissioners (2Y4/ J/q Si26 :41la-
5. Minutes and Records Clerk of Cotes Office
fol9/42,1PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Robert White/Transportation Engineering Contact Information 239-252-5762
Contact/Department
Agenda Date Item was May 14,2024 Agenda Item Number 16.B.8
Approved by the BCC
Type of Document Change Order Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A Stamp
ok
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be RW
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's RW
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the RW
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's RW
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip RW
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 5/14/2024 and all changes made during RW N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the rib an option for
Chairman's signature. this line.
16B 8
Procurement Services
Co_ iall` County Change Order Form
® Contract Modification ❑Work Order Modification
Contract it: 06-4000 Change#L6 Purchase Order#: 4500184671 Protect#: 60168.12
Contractor/Firm Name: CH2M—Jacobs Engineering Contract/Project: Vanderbilt Beach Road Extension
Robert White, P.E. Transportation Engineering
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 3,901,850.00 12/12/17#11 D Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 5,667,445.00 2/28/231#1GA14 Last BCC Approval Date; Agenda Item/
Current Contract/Work Order Amount $ 5,667,445.00 5/27/2026 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 234,100.00 51.25% Total Change from Original Amount
Revised Contract/Work Order Total $ 5,901,545.00 4.13% Change from Current BCC Approved Amount
Cumulative Changes $ 1,999,695.00 4.13% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 1/22/2018 Original 1/21/2023 Last Approved 5/27/2026 Revised Date 4/22/2027
Date - Completion Date Date (Includes this change)
1/of Days Added 330 Select Tasks ❑Add new task(s) ❑ Delete task(s) ❑Change task(s) ®Other
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract; and,3.) describe the Impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
A. Additional Post-Design Services
1. This change order will add $234,100 to the December 12, 2017 amended Agreement. Jacobs
Engineering has requested supplementary funds to compensate for additional Post-Design Services.
The original amount negotiated in 2017 was $176,460, which was underestimated to cover a 30-month
construction period.
Factors that led to the increased drawdown of the funds allocated to this task are:
a. The county renegotiated the terms of an Easement Agreement with the Vanderbilt Beach Country
Club after the construction started, in order to allow the community to replace a proposed 8-ft fence
(by the county)with a privacy wall (to be constructed at their expense). This Agreement was
approved by the BCC under Item 16B6 on 8/22/2023, This change required the design of a 2-ft berm
along Massey Street and impacted 40 construction documents, which were revised under the Post-
Design Services task.
b. Unforeseen circumstances, such as the discovery of larger-than-expected areas of unsuitable soil
(muck), resulted in additional design work.
2. The original amount for post-design services was estimated at a low value while funding and permitting
was still unclear. The actual bid awarded for construction of this project is $153M. Typically, the value of
post-design services is estimated at approximately 1% of the value of the construction contract. A
realistic post-design estimate could have been $1,53M for a project of this value and duration.
3. Should this change not be processed, the Consultant would not be able to perform "Task V —Post
Design Services" of the Agreement necessary to approve shop drawings, answer RFIs, certify as-builts,
and close out the project.
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
f,,,.,.:.,.,,�
Admhi RID BCC 11CC ES ti.
16B 8
B. Additional Contract Time
1. This change order will add 330 days to the December 12, 2017 amended Agreement for Post-Design
Services,
2, Historically this project has seen many delays (it had originally started in 2005 and was stopped due
to economic circumstances; later, permitting issues severely delayed the start of construction) and in
2017 it was still unclear when this construction could realistically he completed.
3. The Constultant needs to continue their services for the entire duration of the project and certify the
completion of the project to comply with permitting requirements.
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance, The
adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs,
WhiteRobert Digitally signed by WhiteRobert
Prepared by: Date: 2024.02.12 15:34:24 -05'00' Date:
(Robert White, P.E., Sr. Project Manager,Transportation Engineering)
Kenneth Michael Wooten Digitally signed by Kenneth Michael Wooten
Accepted by: Date:2024.02.19 19:00:29-05'00' Date;
(Ken M. Wooten, P.E., Manager of Projects, Jacobs Engineering Group, Inc.)
Ah m adJ a Digitally signed by AhmadJay
Accepter! by: Date:2024.02.13 06:37:50-05'00' Date:
(Jay Ahmed, P.E., Director, Transportation Engineering Division)
OijIlnlly signed by
S cottTt i n ity Anlo!2024.03.04
Approved by: 09:57:41.0500' Date:
(Trinity Scott, Department Head, Transportation Management Services)
V{p C i\i ea 11•n d se„ Digitally signed by McNealL.lndsey
Approved by: I t V Date:2024.03.12 08:26:06-04'00' Date:
(Procurement Professional)
--)
CAf
Revised:0104/2021 (Divisions who may require additional signatures may Include on separate sheet,) PROCUREMENT USE ONLY
AdnnlnCi� BCC 5S
16B 8
ATTEST: BOARD OF COUNTY COMMISSIONERS
Crystal K. Kinzel,Clerk of Courts COLLIER CO TY,FLORIDA
& Com.troll« `
BY 11 1 By:
^`• t``r " °' a is Hall Chairman
1; -�
Dated � i 1 I '• ' �
( AM-!)
Attest as fit.7.Anah,S
signature only'
Appr to f rtn d 1 gality;
By:
Scott R. Teach
Deputy County Attorney
e:C
1 6 B 8 6
Change Order/Amendment Summary
COST TIME
CO/l AMD// Description Days New Justification
Additive(+) Deductive(-) Added Amount
Add Services and scope Resume project after economic
1 to update the 60%plans $3,901,850 1,825 1,825 crisis,expand project limits and
and extend project limits. deliver revised scope in order to
meet project capacity.
Additional funds
requested due to design If this change order is not
changes based on approved, the public and
3 outcome of extension $885 345 0 commissioner approved changes
public involvement and on 9/25/18(item 11.A)and
Board of County 10/22/19(Item 11.F)cannot he
Commissioners actions to completed by the consultant.
modify design changes
Additional funds
requested due to plan Not processing the change order
reviews,changes to State will generate additional cost due to
4 Regulatory agencies $499,810 0 future construction cost escalation,
requirement and throw away of redundant
additional infrastructure infrastructure, and disruption of the
requirements traveling public.
Potential cost-saving measures,as
Additional funds well as avoiding disturbance of
2 requested to design $380,440 0 recently build Roadway facilities by
several Public Utilities and designing and building PUD and IT
County IT facilities. facilities simultaneously with this
project.
Add time to reflect prior
Time needed for Consultant to
changes, permitting
5 $0 1,140 2,965 complete"Task V-Post-Design
process and construction Services"of the Agreement.
duration estimate.
Additional funds and time Funding and time needed for
6 requested for Post-Design $234,100 330 3,295 Consultant to complete"Task V-
services Post-Design Services"of the
Agreement.
Revised:01/14/2021 (Divisions who may require additional signatures may Include on separate sheet.) PROCUREMENT USE ONLY
/WmIn R¢l 13CC ES
16B 8
January 26,2024
Mr, Robert White, PI , PMP
Project Manager III
Roadway and Bridge Project Management
2885 South Horseshoe Drive
Naples, FL 34104
•
Subject: VANDERBILT BEACH ROAD EXTENSION
(Collier Boulevard to 161h Street NE)
Contract 06-4000 -P.O. 4500184671
Request for Additional Funding,for Post Design Services
Dear Mr, White,
The purpose of this letter is to request that JACOBS Contract(Contract 06-4000) with Collier
County for the above-mentioned project, be amended to provide:
• Additional Post Design Services Budget: Roadway
a Additional Post Design Services Budget: Utilities—Water
• Additional Post Design Services Budget: Utilities—Wastewater
• Additional Contract Time
The current Roadway Services During Construction Budget is approximately 99.95%expended
thru December 29, 2023
The current Utilities Services During Construction Budget is approximately 63.55%expended
thru December 29, 2023
The current Contract expires 3/6/2026
Based on anticipated Post design services required,the remaining budget and contract time will
not be sufficient to provide the required Post Design Services for the remainder of the project.
Therefore, by this letter, JACOBS is requesting that the County:
• Increase Roadway Post Design Services(Task 11) Budget by $176,600.00
•' Increase Utilities: Services During Construction (Addendum No. 2 Task 6) Budget by
$51,560.00—for Water related facilities.
o Increase Utilities: Services During Construction (Addendum No. 2 Task 6) Budget by
$5,940.00—for Wastewater related facilities.
o Add 330 Calendar Days to Contract(clue to the extension of the Construction Contract)
At this time, JACOBS is not requesting an adjustment to the staff rates listed in Contract.
16B 8
The required services will be performed on a Time and Materials basis and invoiced monthly,
Please let me know if you require any additional information related to the above request,
Regards,
Bill Cramer, P.E., AICP
Vice President Transportation
Jacobs
16B S .
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