VW MSTU Agenda 10/05/202340.A.3
Advisory domind0go„
8300 Radio Road
Maples, FL 34104
OCTOBBR5,2023
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Forman called the meeting to order at 2:00 P.M. Roll call was taken, and a quorum of four
was established. The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee:
Bruce Forman — Chairman
William Sjostrom Vice Chair
Marls Weber
Gabriella R. Miyamoto
William Arell Harris (Excused)
Staff:
Judy Sizenslcy - Project Manager
Brian Wells — Director, PTNE
Rosio Garcia — Operations Coordinator
Others:
Aaron Gross — Ground Zero Landscaping
Wendy Warren - Transcriptionist
III. APPROVAL OF AGENDA
Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTUAdvisofy
Committee. Second by Chair Forman. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES
Ms. Miyamoto moved to approve the minutes of the September 7, 2023, Vanderbilt Beach MSTU
meeting as presented. Second by Vice Chair Sjostrom. Carried unanimously 4 - 0.
IX. NEW BUSINESS (This item uiws heard after Item IV. - Approval of the Minutes)
A. Applications for Open Seats on Advisory Committee
Ms. Sizenslcy reported there are two (2) advisory seats available on the Vanderbilt Beach
Beautification MSTU Advisory Committee. The four (4) year terms commence November 2023.
Current Committee members Bruce Forman and Gabriella Rehmann Miyamoto are eligible for
reappointment.
Recommendation for Bruce Forman
Mr. Weber moved to recommend the Board of'County Commissioners reappoint Bruce Forman
to the Vanderbilt Beach Beautification MSTUAdvisory Committee. Second by Ms. Miyamoto.
Carried unanimously 4 - 0.
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Recommendation for Gabriella Rebmann Mi a►noto
Mr. Weber moved to reconmmnd the Board of'County Commissioners reappoint Gabriella
Rehmann Miyantoto to the Vanderbilt Beach Beautification MSTUAdvisory Committee.
Second by Vice Chair Sjostromt. Carried unanimously 4 - 0.
The candidates' recommendations will be placed on the Board of County Commissioner's
Consent Agenda for consideration.
V. LANDSCAPE MAINTENANCE REPORT —Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• The Community landscaping looks good.
• Conner Parr landscaping, refurbished to replace plants and shrubs damaged by Hurricane
lan, is doing well.
• An irrigation "wet check" was conducted during the week ending September 30"'. Two (2)
sprinkler nozzles were replaced.
• Mr. Gross received notification that the irrigation breaker for Conner Park tripped. The
system was reset and is functioning as intended.
Ground Zero Landscaping submitted a proposal in the arnount of $4,686.51 for landscaping the area
in Marina Bay Club Condominiums damaged by Phase IV Utility construction.
Mr. Weber motioned to approve Ground Zero Landscaping Services, Inc.'s proposal #E643
dated September 13, 2023, in the amount of $4,686.51, for landscape plants and mulch at
Marina Bay Club of'Naples Condominium Association. Second by Vice Chair Sjostrom.
Carried unanimously 4 — 0.
VI. VANDERBILT DRIVE REFURBISHMENT —Mike McGee, McGee & Associates
A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road
• The project docu vents are under review with the Procurement Division.
• A Scope of Work (SOW) for the project will be posted on Bid -Sync for quotes from
General Contractors.
• The contract will be awarded to the lowest qualified bidder.
• The project will be scheduled for the second or third quarter of 2024.
• Consideration will be given to coordinating the work required for the landscape projects
at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project.
B. Crosswalks (5 with 1 alternate) Along Vanderbilt Beach Drive
• Trebilcock Consulting Solutions and McGee & Associates completed engineering and
construction plans for five (5 with l alternate) ADA compliant paver crosswalks on
Vanderbilt Drive.
• Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and
Marina Bay on completion of Phase IV construction.
• The Request for Quote (RFQ) will be distributed to the vendor(s) on Collier County
General Contractors Contract #19-7525 early 2024.
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Marina Bay Landscaping
Landscape planting to replace material damaged during Phase IV construction was approved by
members of the Marina Bay Club of Naples Condominium Association. Ground Zero
Landscaping will proceed with the project.
ADA compliant paver crosswalk, abutting curbs, will be installed to eliminate water puddling in
conjunction with the crosswalk project.
The Dunes of Naples
McGee & Associates is developing a plan to enhance landscaping along the roadway at The
Dunes of Naples. A simulated Japanese waterway may be incorporated into the plan.
Homeowner Association approval of the landscape plan is required.
Bench Installation
Alloraya Bay
A commemorative bench pad at the Moraya Bay Beach Tower will be constructed at a
higher elevation, surfaced with pavers and a Madison style bench installed.
® The area will be surveyed to ensure Right of Way (ROW) compliance and provision for
ADA access.
• Irrigation will be modified, and sod replaced.
Le Dai pbin
• Le Dauphin Condominiums is refurbishing their landscape and the existing bench, if
deemed safe, or a new Madison style bench, will be incorporated into the design.
• The proposed plan and location for bench placement on a paver pad will be submitted to
the MSTU for member comments.
Ms. Sizensky i>>ill solicit a oriole to coordinate the installation of'botb benches simultaneously
C. Vanderbilt Dr Landscape — Vanderbilt Beach Road to Bluebill Avenue Landscape West
Side Vanderbilt Drive
• The environmentally conscious design, from Palm Court to Bluebill Avenue, includes
Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden
in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an
h•rigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24)
inch high sightline standard at intersections will be ensured.
® A drip line irrigation system will be installed to ensure adequate water supply to the
landscaping.
® McGee and Associates will submit an Opinion of Cost on completion of final
construction drawings.
® The Collier County General Contractors Contract #19-7525 will be utilized.
On completion of McGee & Associates plans, a Scope of Worlc (SOW) will be prepared,
an Invitation to Bid will be sent to contractors.
® The Road Maintenance Division will review the plans for impacts on utilities in the
vicinity.
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McGee & Associates will present a final updated version of'the Vanderbilt Drive Landscape
renovation construction drawings previously presented at the February 2, 2023, meeting for
Committee consideration at the November 2, 2023, tweeting.
VII. PROJECT MANAGER REPORT —Judy Sizensky
A. FY-23 Budget for September
Vanderbilt Beach MSTU Fiurcl i3uc1 et 1617 dated October S 2023 prepared October 2 2023.
Purchase Orders
1. Century Link — Engineering Design & Supervision, Phase IV Utility Project.
2. Ground Zero Landscaping —
o Incidentals are for landscape refurbishment and miscellaneous.
o Ground Maintenance includes Conner Park and irrigation repairs.
3. MasTec North Arnerica --- Contract for burial of conduit and placing of equipment for Florida
Power & Light, Comeast cable and Century Link for Phase IV.
4. McGee & Associates — Landscape Architecture Refurbishment of Vanderbilt Drive and
Regatta Landscaping and riscellaneous projects.
5. Prernier Staffing —Transcription Services.
6. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks.
7, Stantee Consulting — CEI Professional Services, Phase IV Utility Project.
8. Site One Landscape Supply --- Irrigation Parts & Pumps.
9, Solid Pave, LLC — Concrete Footers.
10. TreeTop Products — Benches.
Budget Summary
a. Current Ad Valorern tax, Line 1, is $1,756,300.00, an increase of 3.3% over FY-23.
b. Transfers and Contributions, Line 13, in the amount of $5,806,758.77, is a carry-over of
unexpended FY-23 funds (minus a 5% reserve of $89,200).
c. Total Revenue, Line 14, is Budgeted at $7,591,058.77, including investment interest,
transfers, and contributions.
d. Operating Expense, Line 36, is budgeted at $6,761,158.77 with current Commitments of
$1,116,221.39.
e. Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term
projects, consistent with the MSTU ordinance and upon a motion from the Advisory
Committee.
f. Transfer to Fund I I I, Line 39, in the amount of $96,000.00, for MSTU Staff salaries and
accrued County overhead related to MSTU operations.
g. Line 41, Transfer to the Property Appraiser, is budgeted at $14,300.00.
h. Transfer to the'Cax Collector, Line 42, in the amount of $36,200.00 is for collection of MSTU
millage as part of the annual County tax bill, currently 0.5000 mills.
i. Of the $33,400.00 budgeted, for anticipated Maintenance and Capital projects in future fiscal
years as identified in the Asset Management Plan, $0 has been spent and a balance of $33,400
remains.
j. Total Budget, Line 46, lists FY-24 MSTU budgeted funds at $7,591,058.77; with $0 tabulated
Commitments and Expenditures, and a Budget Remainder (total unspent funds) of
$7,591,058.77. The budget arnount of $7,591,058.77 does not change during the fiscal year.
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General
a. Available funds arc sufficient to satisfy outstanding invoices for Phase IV Utility Burial
Project, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive,
the Vanderbilt Drive landscape renovation project, and the crosswalks.
b. Some FY-23 financial Commitments carried forward to FY-24.
c. The error entry for Ground Zero Landscaping, Ground Maintenance, in the amount of
$6,569,658.77 will be removed.
d. MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction
® The third payment has been made,
® Ms. Sizensky will prepare an Executive Swnmaty for final payanent approval from the
Board of County Commissioners (BCC).
e. The Q Grady Minor and Associates Purchase Order in the amount of $76,976.00, covers
Construction, Engineering, and Inspection (CEI) work for the landscaping project at the
Regatta of Naples.
f. FY-24 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets
identified in the Capital Asset Management Plan, updated annually.
g. Funds not spent in FY-24 (fiscal year 2024) will be carried forward into FY-25.
h. Funds collected by the Vanderbilt Beach MSTU cannot be utilized outside of the MSTU.
B. Phase IV Utility Burial Status
* The Phase IV Utility Burial Project is completed.
C. Greenway Multi -Use Bike Path -- Vanderbilt Drive North of Blue Bill
Ms. Sizensky noted:
® A ten (10) foot bike and pedestrian path north of The Dunes of Naples on Vanderbilt
Drive near the bridge cannot be navigated at high tide or during extreme rain events.
o RWA submitted a proposal dated September 15, 2023, in the amount of $58,500,00, for
Design anct Construction Phase Services for improvements to the path.
® The work order will be subject to the provisions of Contract 918-7432-CE awarded to
RWA Inc. by Collier County.
The Scope of Services includes:
I ,
Civil Design and Construction Plans
2.
Supplemental Survey
3.
[tight of Way permitting
4.
Traffic Control Plan
5,
Bidding Assistance
6.
Construction Administration (Field Inspections)
7,
Project Certifications
Ms. Sizensky it,ill request RWA to provide the survey identifying the square footage of the area
proposed, for renovation.
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VIII. OLD BUSINESS
A. Potential Future Projects
Consideration will be given to new projects to be undertaken by the MSTU in 2024 and 2025.
Current considerations include:
1. Refurbish Bridge of Channel on Bluebill Avenue
Ms. Sizensky will meet with the Road Maintenance Division to discuss cleaning the waterway
bridge.
2. Install Sidewalks East and West Side of Gulf Shore Drive
Ms. Sizensky will meet with the Transportation and Engineering Division to determine if a
sidewalk project is being considered for Gulf Shore Drive.
IX. NEW BUSINESS (This item ivas heard after Item IV. - Approval of the Minutes)
X. PUBLIC AND COMMITTEE COMMENTS
None
XI. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 2:51 P.M.
VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE
Bruce Forman, Chair
The minutes approved by the Board/Committee on 2023 "cis submitted" [)�d or "as
amended" L_J.
NEXT MEETING DATE:
NOVFMBER 2, 2023 - 3:00 P.M.
Claussen Family Center at St. John's Church
625 111 "' Avenue
Naples, FL 34108
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