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VW MSTU Agenda 02/06/2023 (2)41.A.2 Vanderbilt Waterway MSTU , Advisory Committee 8300 Radio Road Naples, FL 34104 FEBRUARY 6 2023 1:00 P.M. Claussen Family Center at Saint John's Church 625 111" Avenue North, Naples FL 34108 Call to order and Pledge of Allegiance The meeting was called to order by Chair Cuny at 1:00 PM. A quorum of four was present. The Pledge of Allegiance was recited. 11. Attendance Advisory Committee Clint Cuny - Chair Nancy Koeper -- Vice Chair Thomas M. Burke Charles Kelly Rob Talford Staff Harry Sells — Project Manager Michelle Arnold — PTNE Director (ZOOM) Rosio Garcia — Operations Coordinator (ZOOM) Transcriptionist Wendy Warren - Premier Staffing 111. Approval of Agenda ice Chair Koeper moved to approve the February 6, 2023, Agenda of the Vanderbilt Waterway M.S.T.U. Advisory Committee as presented. Second by Mr: Burke. Carried unanimously 4 - 0. IV. Approval of Minutes 05/02/2022 Chair Cuny moved to approve the May 2, 2022, Minutes of the Vanderbilt Waterway M.S. T. U. as presented. Second by Ms. Koeper: Carried unanimously 4 - 0. V. Membership Applications A. Charles Kelly Vice Chair Koeper moved to recommend the Board of County Commissioners reappoint Charles M. Kelly Jr: to the Vanderbilt Waterway M.S.T. U. Advisory Committee for a four- year term. Second by Mr: Burke. Carried unanimously 4 - 0. B. Nancy Koeper Vice Chair Koeper moved to recommend the Board of County Commissioners reappoint Nancy Koeper to the Vanderbilt Waterway M.S. T. U. Advisory Committee for a four year term. Second by Mr: Burke. Carried unanimously 4 - 0. C. Rob Talford lice Chair Koeper moved to recommend the Board of County Commissioners reappoint Packet Pg. 980 41.A.2 Rob Talfor•d to the Vanderbilt Waterway M.S. T. U. Advisory Conrnrittee fot• a four year• term. Second by Mr: Burke. Carried unanimously 4 - 0. Mr. Kelly arrived A quormn of five was present at 1: 06p.ni. VI. Election of Officers Nominations for Chair Mr. Brake nominated Clint Cuny for the position of Chair of the Vanderbilt Waterway M.S.T. U. Advisory Committee for one year, or until a successor is appointed. Second by Ms. Koeper: Nominations were closed and no others were tendered. Mr. Cuny retained the Chair. Nominations for Vice Chair Mr. Burke nominated Nancy Koeper for the position of lice Chair of'the Vanderbilt Waterway M.S. T. U. Advisory Committee for one year, or until a successor is appointed. Second by Ms. Koeper. Nominations were closed and no others were tendered. Ms. Koeper retained Vice Chair. VII. Renewal and Signing of Bylaws The Committee discussed the Bylaws for the Vanderbilt Waterway Municipal Service Taxing Unit with Staff reporting the document is identical to the current Bylaws. Mr. Burke motioned to approve the Vanderbilt Waterway Municipal Service Taxing Unit (M.S.T. U.) Bylaws. Second by Vice Chair Koeper: Carried unanimously S - 0. Chair Cuny, Vice Chair Koeper, Mr. Burke, Mr. Kelly and Mr. Talford signed the Bylaws for the Vanderbilt Waterway M.S.T.U. Advisory Committee on the 6"' day of February 2023. VIII. Project Managers Report A. Channel Status, Procedure for future dredging, The following documents submitted to the County were distributed by Mr. Sells for information purposes: "U'ater Turkey Bay Maintenance Dredging Project" prepared by Humiston & Moore Engineers, dated May 20, 2019, highlighting the area of the dredging project. • "Wiggins Pass Maintenance Dredging and Navigalion Improvement Project" prepared by Coastal Planning & Engineering, Inc, dated January 13, 2012. o "Wiggins Pass 1111412022 *Soundings in AILLW (Mean Lower Lori, Water)" recording the channel depth to ensure the 2020 "After Dredge Survey" Mean Low Tide depth of about 6.5 feet is accurate. Mr. Sells noted: ® The Coastal Zone Management Department replaced channel markers as necessary following Hurricane Ian. a Historical records identify two (2) prior dredges of the Turkey Bay area during the 1960's and 1980's and the permit for the 2019 project expired on March 18, 2022. • A permit is required from the Florida Department of Environmental Protection and Army Corps of Engineers, for future dredging projects in Vanderbilt Channel and Water Turkey Bay. o A survey is necessary for permit applications and funds are available in the budget for the activity. 2 Packet Pg. 981771 41.A.2 • Based on prior history, the permit process should take one year to complete. B. Budget Report 1. rY--23 Budget Report inderbilt Waterivay M.S.T U. Fund Budget 168 datecl February 2023 • The FY 23 Millage rate remains constant at 0.3000 mills. • Current Ad Valorem Tax, line 1, is $471,900.00, an increase of 16.95%. • Transfers and Contributions, Line 10, are $398,300.00 is a carry-over of unexpended FY-22 funds (minus a reserve of $23,800.00). • Total Revenue, Line 11, is $873,200.00, including investment interest, transfers, and contributions. • Operating Expense, Line 19, is budgeted at $102,800.00; with current Commitments of $1,609.90, Expenditures of $690.10, and a Budget Remainder (unspent operating funds) of $100,500.00. • Other Contractual, Line 13, budgeted at $100,000.00, is allocated for various func- tions including insurance, surveys, spot dredging and soil fill. • Transfer to Fund 111, Line 20, in the amount of $17,700.00, is for M.S.T.U. Staff salaries and accrued County overhead related to M.S.T.U. operations. • "transfer to the Property Appraiser, Line 23, in the amount of $4,000.00, is for com- putation of M.S.T.U. Ad Valorem data for the tax rolls. • Transfer to the Tax Collector, Line 24, in the amount of $10,300.00, is for collection of M.S.T.U. millage as part of the tax bill, currently 0.3000 mills. • Transfers Line 25: $9,722,74 of the $4,000.00 budgeted have been expended leaving a remaining balance of $22,277.26. • Reserves for Capital, Line 27, in the amount of $738,400.00, is for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan. • Total Budget, Line 28, lists FY 23 M.S.T.U. budgeted funds at $873,200.00; with tabulated Commitments of $1,609,00.00, Expenditures of $10,412.84, and a Budget Remainder (total unspent funds) of $861,177.26. Mr. Sells noted: • The FY 23 Adopted Taxable Value increase of 16.95%, updated on the February 2023 budget, translates into tax revenue. • For 2022, the maximum increase on the assessed value of a Homestead property in Florida has been capped at 3% by the Florida Department of Revenue (FDOR). • The FY-23 millage rate of 0.3000 will fund future projects, as well as the existing M.S.T.U. assets identified in the Capital Asset Management Plan, updated annually. • A budget amendment to finance long-term projects, consistent with the M.S.T.U. or- dinance, may be made upon recommendation by the Advisory Committee and ap- proval by the Board of County Commissioners (BCC). • The loan payoff is not reflected in the budget. • Fund 168 is exclusive to the Vanderbilt Waterway M.S.T.U. and cannot be utilized by outside entities. 2. Long Terra Maintenance Plan The Vanderbilt Waterway Maintenance Plan FY-23 identifies community assets and defines financial requirements to maintain the known assets. The following was noted: Packet Pg. 982 41.A.2 • The report addresses timelines for future surveying and dredging of Water Turkey Bay. • The three 2019 dredging events for Water Turkey Bay, Wiggins Pass and Caxambas Pass, originally projected to cost $1.6M were combined with other coastal zone projects reducing mobilization costs, resulting in an actual expenditure of $71.1,000.00. • Future dredging costs are unknown and may be borne by the M.S.T.U. in its entirety • The channel may require sectional dredges or a complete dredge to a depth of 6.5 feet depending on conditions at the time of the project. • Long term maintenance projected expense for Vanderbilt Waterway is estimated at $1.6M. in the year 2032 (without inflation). o A "Capital Replacement Reserve" of $1,054,700 will be reflected in the FY 24 budget. • The Maintenance Plan will be reviewed annually. 3. FY 24 Proposed Budget Discussion Vanderbilt Waterwa M.S T, U. Preflininary Fund Budget 168 dated Februar ; 2024 • FY-24 Ad Valorem Tax Revenue, Line 1, will be revised based on July 1, 2023, taxable value. • Investment Interest, Line 4, is credited to the budget. • Transfers and Contributions, Line 10, of $714,600.00 is the estimated carry-over of unexpended FY-23 funds (minus a reserve of $23,800.00). • Other Contractual, Line 14, is budgeted at $100,000.00 as a contingency for engineering services and unanticipated expenses. • The Budget must reflect the Other Contractual line item in Operating Expense for a Purchase Order to be issued. This enables solicitation of quotes and award of contracts. • Reserves for Capital, budgeted at $1,054,700.00, includes Carry Over fiends. • The Total Budget FY-24 is $1,189,500.00. • The FY 24 budget will be presented to the Committee for recommendation to the Board of County Commissioners (BCC). Millage Rate: The Committee analyzed the Millage Rate with consideration for current and future expenses. • Revenue Neutral: Lower the current millage rate to maintain the FY-23 income level. • Millage Neutral: Maintain the current millage rate of 0.3000 mills, increasing revenue equal to the Ad Valorem property value increase assessed by the County appraiser. Chair Curry motioned to adopt a Millage Neutral Policy for the FY24 Vanderbilt Waterway H.S. T. U. Budget, Fund 168, maintaining the millage rate at 0.3000 mills. Second by Vice Chair Koeper. Carried unanimously 5 — 0. IX. Old Business None X. New Business None 4 Packet Pg. 983 41.A.2 XI. Public Comments None XII. Member Comments Ms. Arnold noted Project Manager candidates have been interviewed and a recommendation submitted to the department responsible for final selection. Committee members will have an opportunity to meet with the new Manager following the appointment by the County. XIII. Adjourn There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 2:01 P.M. VANDERBILr, ,/VIYWATEWAY MSTU AIDVISORY COMMITTEE lint Cuny, . The minutes approved by the Advisory Committee on AUZ ' 2023 "as submitted' K jor as amended' [�]. NEXT MEETING To BE DETERMINED Claussen Family Center at Saint John's Church 625 111 "' Avenue North, Naples, FL 34108 Packet Pg. 984