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VB MSTU Agenda 11/02/202340.A.2 V and er6il)t BeacA M.S.T.M. Advisory Committee 8300 Radio Road N L Naples, FL 34104 NOVEMBER 2, 2023, 2:00 PM Committee Members and Project Manager will meet at Collier County Library Headquarters Branch-Sugden Theatre 2385 Orange Blossom Drive, Naples, FL 34109 All others are encouraged to attend via Zoom video conference AGENDA I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman - Chairman (11/13/2027) Bill Sjostrom - Vice Chairman (11/13/2024) Mark Weber (11/15/2025) Gabriella R. Miyamoto (11/13/2027) William Harris (11/13/2024) Aaron Gross, Ground Zero Landscaping Staff Judy Sizensky— Project Manager Rosio Garcia — Operations Coordinator Wendy Warren, Transcriptionist III. Approval of the agenda IV. Approval of the Minutes — October 5, 2023 V. Landscape Maintenance Report - Aaron Gross, Ground Zero Landscape VI. Vanderbilt Drive Refurbishment—JudySizensky A. Regatta Corner of VB Dr and VB Beach Rd -bid documents are with Procurement under review. B. Crosswalks (5 with 1 alternate) along VB Dr. -Bids will be sent after January 2024 to GC's C. Vanderbilt Dr Landscape- Vanderbilt Beach Rd to Bluebill-New work order to complete plans will be issued after 15t week of October (awaiting final quote to process work order). VII. Project Manager Report Judy Sizensky A. Budget FY 24 November 2023 B. Phase IV Utility Burial Status -Complete. Marina Bay refurbishment completed. C. Awaiting plans and estimate for The Dunes refurbishment. D. Greenway Multi -use Bike Path -Vanderbilt Drive -Estimate from surveyor received. Spoke with CC Road Mainte- nance. They will meet one site to review surveyor/engineering plans and estimate. They will possibly be doing the work. Vill. Old Business A. Potential Future Projects IX. New Business A. The BCC voted to reappoint Bruce Forman and Gabriella Miyamoto to their current seats on the Advisory Com- mittee. X. Public Comment XI. Adjourn NEXT MEETING DATE DECEMBER 7, 2023 CC REGIONAL LIBRARY HEADQUARTERS-2385 ORANGE BLOSSOM DRIVE, NAPLES, FL Packet Pg. 952 40.A.2 Vandaodi@t fleaeA M.3.T.p Advisory coommliffee 8300 Radio Road Naples, FL 34104 OCTOBER 5, 2023 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Forman called the meeting to order at 2:00 P.M. Roll call was taken, and a quorum of four was established. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Bruce Forman — Chairman William Sjostrom — Vice Chair Mark Weber Gabriella R. Miyamoto William Arell Harris (Excused) Staff: Judy Sizensky - Project Manager Brian Wells — Director, PTNE Others: III. APPROVAL OF AGENDA Rosio Garcia — Operations Coordinator Aaron Gross — Ground Zero Landscaping Wendy Warren - Transcriptionist Vice Chair Sjostrom moved to approve the Agenda of the Vanderbilt Beach MSTU Advisory Committee. Second by Chair Forman. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES Ms. Miyamoto moved to approve the minutes of the September 7, 2023, Vanderbilt Beach MSTU meeting as presented. Second by Vice Chair Sjostrom. Carried unanimously 4 - 0. IX. NEW BUSINESS (This item was heard after Item IV. - Approval of the Minutes) A. Applications for Open Seats on Advisory Committee Ms. Sizensky reported there are two (2) advisory seats available on the Vanderbilt Beach Beautification MSTU Advisory Committee. The four (4) year terms commence November 2023 Current Committee members Bruce Forman and Gabriella Rebmann Miyamoto are eligible for reappointment. Recommendation for Bruce Forman Mr. Weber moved to recommend the Board of County Commissioners reappoint Bruce Forman to the Vanderbilt Beach Beautification MSTUAdvisory Committee. Second by Ms. Miyamoto. Carried unanimously 4 - 0. Packet Pg. 953 40.A.2 Recommendation for Gabriella Rehmann Miyamoto Mr. Weber moved to recommend the Board of County Commissioners reappoint Gabriella Rehmann Miyamoto to the Vanderbilt Beach Beautification MSTUAdvisory Committee. Second by Vice Chair Sjostrom. Carried unanimously 4 - 0. The candidates' recommendations will be placed on the Board of County Commissioner's Consent Agenda for consideration. V. LANDSCAPE MAINTENANCE REPORT - Aaron Gross, Ground Zero Landscaping Mr. Gross reported: • The Community landscaping looks good. • Conner Park landscaping, refurbished to replace plants and shrubs damaged by Hurricane Ian, is doing well. • An irrigation "wet check" was conducted during the week ending September 30t'. Two (2) sprinkler nozzles were replaced. • Mr. Gross received notification that the irrigation breaker for Conner Park tripped. The system was reset and is functioning as intended. Ground Zero Landscaping submitted a proposal in the amount of $4,686.51 for landscaping the area in Marina Bay Club Condominiums damaged by Phase IV Utility construction. Mr. Weber motioned to approve Ground Zero Landscaping Services, Inc.'s proposal #E643 dated September 13, 2023, in the amount of $4,686.51, for landscape plants and mulch at Marina Bay Club of Naples Condominium Association. Second by Vice Chair Sjostrom. Carried unanimously 4 - 0. VI. VANDERBILT DRIVE REFURBISHMENT - Mike McGee, McGee & Associates A. Regatta Corner of Vanderbilt Beach Drive and Vanderbilt Beach Road • The project documents are under review with the Procurement Division. • A Scope of Work (SOW) for the project will be posted on Bid -Sync for quotes from General Contractors. • The contract will be awarded to the lowest qualified bidder. • The project will be scheduled for the second or third quarter of 2024. • Consideration will be given to coordinating the work required for the landscape projects at Vanderbilt Drive and The Regatta Vanderbilt Beach with the crosswalk project. B. Crosswalks (5 with 1 alternate) Along Vanderbilt Beach Drive • Trebilcock Consulting Solutions and McGee & Associates completed engineering and construction plans for five (5 with 1 alternate) ADA compliant paver crosswalks on Vanderbilt Drive. Three (3) of the crosswalks will be installed at The Anchorage, The Dunes of Naples, and Marina Bay on completion of Phase IV construction. The Request for Quote (RFQ) will be distributed to the vendor(s) on Collier County General Contractors Contract #19-7525 early 2024. 2 Packet Pg. 954 40.A.2 Marina Bay Landscaping Landscape planting to replace material damaged during Phase IV construction was approved by members of the Marina Bay Club of Naples Condominium Association. Ground Zero Landscaping will proceed with the project. ADA compliant paver crosswalk, abutting curbs, will be installed to eliminate water puddling in conjunction with the crosswalk project. The Dunes of Naples McGee & Associates is developing a plan to enhance landscaping along the roadway at The Dunes of Naples. A simulated Japanese waterway may be incorporated into the plan. Homeowner Association approval of the landscape plan is required. Bench Installation Moraya Bay • A commemorative bench pad at the Moraya Bay Beach Tower will be constructed at a higher elevation, surfaced with pavers and a Madison style bench installed. • The area will be surveyed to ensure Right of Way (ROW) compliance and provision for ADA access. • Irrigation will be modified, and sod replaced. Le Dauphin • Le Dauphin Condominiums is refurbishing their landscape and the existing bench, if deemed safe, or a new Madison style bench, will be incorporated into the design. • The proposed plan and location for bench placement on a paver pad will be submitted to the MSTU for member comments. Ms. Sizensky will solicit a quote to coordinate the installation of both benches simultaneously C. Vanderbilt Dr Landscape — Vanderbilt Beach Road to Bluebill Avenue Landscape West Side Vanderbilt Drive • The environmentally conscious design, from Palm Court to Bluebill Avenue, includes Christmas Palm trees at the intersections, ground covers and a storm water Rain Garden in the west Right of Way (ROW). Drawings include a Landscape Planting Plan, an Irrigation Plan, and a Plant Schedule for reference. Conformance to the twenty-four (24) inch high sightline standard at intersections will be ensured. • A drip line irrigation system will be installed to ensure adequate water supply to the landscaping. • McGee and Associates will submit an Opinion of Cost on completion of final construction drawings. • The Collier County General Contractors Contract #19-7525 will be utilized. • On completion of McGee & Associates plans, a Scope of Work (SOW) will be prepared, an Invitation to Bid will be sent to contractors. • The Road Maintenance Division will review the plans for impacts on utilities in the vicinity. 3 Packet Pg. 955 40.A.2 McGee & Associates will present a final updated version of the Vanderbilt Drive Landscape renovation construction drawings previously presented at the February 2, 2023, meeting for Committee consideration at the November 2, 2023, meeting. VII. PROJECT MANAGER REPORT — Judy Sizensky A. FY-23 Budget for September Vanderbilt Beach MSTU Fund Budget 1617 dated October S, 2023, prepared October 2, 2023. Purchase Orders 1. Century Link — Engineering Design & Supervision, Phase IV Utility Project. 2. Ground Zero Landscaping — o Incidentals are for landscape refurbishment and miscellaneous. o Ground Maintenance includes Conner Park and irrigation repairs. 3. MasTec North America — Contract for burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link for Phase IV. 4. McGee & Associates — Landscape Architecture — Refurbishment of Vanderbilt Drive and Regatta Landscaping and miscellaneous projects. 5. Premier Staffing — Transcription Services. 6. Q Grady Minor & Associates - West Vanderbilt Drive Sidewalks. 7. Stantec Consulting — CEI Professional Services, Phase IV Utility Project. 8. Site One Landscape Supply — Irrigation Parts & Pumps. 9. Solid Pave, LLC — Concrete Footers. 10. TreeTop Products — Benches. Budget Summary a. Current Ad Valorem tax, Line 1, is $1,756,300.00, an increase of 3.3% over FY-23. b. Transfers and Contributions, Line 13, in the amount of $5,806,758.77, is a carry-over of unexpended FY-23 funds (minus a 5% reserve of $89,200). c. Total Revenue, Line 14, is Budgeted at $7,591,058.77, including investment interest, transfers, and contributions. d. Operating Expense, Line 36, is budgeted at $6,761,158.77 with current Commitments of $1,116,221.39. e. Capital Outlay, Line 38, budgeted at $650,000.00, is for the current fiscal year long term projects, consistent with the MSTU ordinance and upon a motion from the Advisory Committee. f. Transfer to Fund 111, Line 39, in the amount of $96,000.00, for MSTU Staff salaries and accrued County overhead related to MSTU operations. g. Line 41, Transfer to the Property Appraiser, is budgeted at $14,300.00. h. Transfer to the Tax Collector, Line 42, in the amount of $36,200.00 is for collection of MSTU millage as part of the annual County tax bill, currently 0.5000 mills. i. Of the $33,400.00 budgeted, for anticipated Maintenance and Capital projects in future fiscal years as identified in the Asset Management Plan, $0 has been spent and a balance of $33,400 remains. j. Total Budget, Line 46, lists FY-24 MSTU budgeted funds at $7,591,058.77; with $0 tabulated Commitments and Expenditures, and a Budget Remainder (total unspent funds) of $7,591,058.77. The budget amount of $7,591,058.77 does not change during the fiscal year. 0 Packet Pg. 956 40.A.2 General a. Available funds are sufficient to satisfy outstanding invoices for Phase IV Utility Burial Project, landscaping at the Regatta of Naples at Vanderbilt Beach Road and Vanderbilt Drive, the Vanderbilt Drive landscape renovation project, and the crosswalks. b. Some FY-23 financial Commitments carried forward to FY-24. c. The error entry for Ground Zero Landscaping, Ground Maintenance, in the amount of $6,569,658.77 will be removed. d. MasTec has an outstanding financial commitment of $1,038,882.77 for Phase IV construction. • The third payment has been made. • Ms. Sizensky will prepare an Executive Summary for final payment approval from the Board of County Commissioners (BCC). e. The Q Grady Minor and Associates Purchase Order in the amount of $76,976.00, covers Construction, Engineering, and Inspection (CEI) work for the landscaping project at the Regatta of Naples. f. FY-24 millage rate of 0.5000 will fund future projects, as well as the existing MSTU assets identified in the Capital Asset Management Plan, updated annually. g. Funds not spent in FY-24 (fiscal year 2024) will be carried forward into FY-25. h. Funds collected by the Vanderbilt Beach MSTU cannot be utilized outside of the MSTU. B. Phase IV Utility Burial Status • The Phase IV Utility Burial Project is completed. C. Greenway Multi -Use Bike Path — Vanderbilt Drive North of Blue Bill Ms. Sizensky noted: • A ten (10) foot bike and pedestrian path north of The Dunes of Naples on Vanderbilt Drive near the bridge cannot be navigated at high tide or during extreme rain events. • RWA submitted a proposal dated September 15, 2023, in the amount of $58,500.00, for Design and Construction Phase Services for improvements to the path. • The work order will be subject to the provisions of Contract #18-7432-CE awarded to RWA Inc. by Collier County. The Scope of Services includes: 1. Civil Design and Construction Plans 2. Supplemental Survey 3. Right of Way permitting 4. Traffic Control Plan 5. Bidding Assistance 6. Construction Administration (Field Inspections) 7. Project Certifications Ms. Sizensky will request RWA to provide the survey identifying the square footage of the area proposed for renovation. 5 Packet Pg. 957 40.A.2 VIII. OLD BUSINESS A. Potential Future Projects Consideration will be given to new projects to be undertaken by the MSTU in 2024 and 2025 Current considerations include: 1. Refurbish Bridge of Channel on Bluebill Avenue Ms. Sizensky will meet with the Road Maintenance Division to discuss cleaning the waterway bridge. 2. Install Sidewalks East and West Side of Gulf Shore Drive Ms. Sizensky will meet with the Transportation and Engineering Division to determine if a sidewalk project is being considered for Gulf Shore Drive. IX. NEW BUSINESS (This item was heard after Item IV. -Approval of the Minutes) X. PUBLIC AND COMMITTEE COMMENTS None XI. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 2:51 P.M. VANDERBILT BEACH M.S.T.U. ADVISORY COMMITTEE Bruce Forman, Chair The minutes approved by the Board/Committee on 2023 "as submitted" [ ] or "as amended" [l. NEXT MEETING DATE: NOVEMBER 2, 2023 - 3:00 P.M. 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PM will meet with new Road Maintenance Management as soon as possible. 2. Install Sidewalks east and west side of Gulf Shore Drive The Road Maintenance Division is considering sidewalk installation on the east side of Gulf Shore Drive for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Drainage would have to be redesigned to accommodate the installation. Project timeline depends on coordination with Road Maintenance and Capital Planning. PM will discuss with Road Maintenance during planned meeting. 3. Install 8" reuse water line from US41 to Conner Park. Vanderbilt Drive has currently annual water bills of around $35,000 and Conner Park has current water bills of around $30,000 per year. This is an investigation to see if it makes financial sense to underwrite the cost of the actual water line. One potential quote placed the cost at $550,000 for the conversion which would supply water to Conner Park and Vanderbilt Drive. Reuse Water management hasn't agreed to allow this as of this writing. 4. Pedestrian Lighting varying places Packet Pg. 961 40.A.2 Board of Collier County Commissioners Rick LoCastro Chris Hall Burt L. Saunders Daniel Kowal William L. McDaniel, Jr. District 1 District 2 District 3 District 4 District 5 October 24, 2023 Bruce Forman 11116 Gulfshore Blvd. Naples, FL 34108 Subject: Vanderbilt Beach Beautification Advisory Committee Dear Mr. Forman: While convened in regular session on the above date, the Board of County Commissioners voted to reappoint you as a member of the above -referenced advisory committee. Your term will expire on November 13, 2027, or at such time as the Board re -appoints you or appoints your successor. On behalf of the Board of County Commissioners, I wish to extend our appreciation to you for your willingness to continue to serve the residents of Collier County as a member of this advisory committee. Best regards, Commissioner Rick LoCastro Chairman, District 1 RL/wr cc: Judy Sizensky ------------------- ------_ _ 3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112-5746.239-252-8097 • FAX 239-252- packet Pg. 962 40.A.2 Board of Collier County Commissioners Rick LoCastro Chris Hail Burt L. Saunders Daniel Kowal William L. McDaniel, Jr. District 1 District 2 District 3 District 4 District 5 October 24, 2023 Gabriella R. Miyamoto 164 Heron Ave. Naples, FL 34108 Subject: Vanderbilt Beach Beautification Advisory Committee Dear Ms. Miyamoto While convened in regular session on the above date, the Board of County Commissioners voted to reappoint you as a member of the above -referenced advisory committee. Your term will expire on November 13, 2027, or at such time as the Board re-appoints`you or appoints your successor. On behalf of the Board of County Commissioners, 1 wish to extend our appreciation to you for your willingness to continue to serve the residents of Collier County as a member of this advisory committee. Best regards, Commissioner Rick LoCastro Chairman, District 1 RL/wr cc: Judy Sizensky 3299 Tamiami Trail East, Suite 303 • Naples, Florida 34112-5746 a 239-252-8097 0 FAX 239-252- Packet Pg. 963